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Home My WebLink About08/13/2020 - Workshop Minutes - City CouncilWKSHP081320 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP VIA TELECONFERENCE CITY OF COLLEGE STATION AUGUST 13, 2020 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell John Nichols Dennis Maloney City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney via Teleconference at 4:04 p.m. on Thursday, August 13, 2020 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074- Personnel, and §551.086-Competive Matter the College Station City Council convened into Executive Session at 4:04 p.m. on Thursday, August 13, 2020 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas WKSHP081320 Minutes Page 2  Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District Court, Brazos County, Texas  Veronica Alejandra Ibarra v. The City of College Station; Cause No. 20000325CV361; in the 361st District Court, Brazos County, Texas B. Consultation with attorney to receive legal advice; to wit:  Legal advice concerning a proposal to EBCS addressing the liabilities and assets of the corporation. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-Evaluation  City Manager D. Deliberation on a competitive matter as that term is defined in Gov’t Code Section 552.133; to wit:  Power Supply Executive Session recessed at 6:03 p.m. 3. Reconvene from Executive Session and take action, if any. No vote or action was taken in Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items (3.3), (3.4), and (3.15) were pulled from Consent for clarification. (3.3) & (3.4): Emily Fisher, Assistant Director of Public Works, explained that TXDOT will be installing raised medians along FM 2347 (George Bush Drive) from Rosemary Lane to Timber Street. The planter boxes will be installed within the medians along with landscaping improvements including trees, shrubs, turf plantings, irrigation systems, and other aesthetic elements. Mrs. Fisher, also stated that on Consent Item 3.4 is part of the FM 2818 widening project, TXDOT will be installing landscaping improvements from FM 60 to FM 2154. These improvements will include trees, shrubs, turf plantings, irrigation systems, and other aesthetic elements. (3.15): Troy Rother, Senior Engineer, explained that Buyers Barricades, Inc. is a BuyBoard contractor for the sale of various types of highway safety and traffic control products. BuyBoard is a purchasing cooperative for public agencies. All products and services available for purchase through BuyBoard contracts have been competitively bid and awarded and satisfy any State law requirements relating to competitive bids or proposals. 5. Workshop 5.1 Presentation, discussion, and possible action regarding an overview of the Rental Registration Program. Gustavo Roman, Director of Finance, presented an overview of the current Rental Registration ordinance and implemented program including the history of the ordinance and changes adopted WKSHP081320 Minutes Page 3 since initial implementation. The purpose of the ordinance is to establish a registration requirement for owners of Rental Properties so that the City may expeditiously identify and contact the owner or owner’s local contact person to obtain tenant information in the event of an emergency or when a disproportionate number of city, state, or federal law violations have occurred on or in the property. Information Required: • The information required to register the Rental Property is as follows: • Address of the Rental Property • Owner and contact (email/phone) information for the owner • Type of rental property such as single-family, duplex, etc. • In the case of an absentee owner (out of town) • Local contact with contact information • The local contact cannot be someone who is on the lease • Local contact must reside within thirty (30) miles of College Station City Hall History: • Ordinance originally adopted in March of 2009 • Managed by Planning and Development Services • $15 registration fee with annual $15 renewal • Modified in June 2014 • Allowed for staff review of leases • Allowed for an administrative penalty for failure to comply with the ordinance • In 2015 program management transferred to Community Services • Approximately 5300 properties registered at that time • Completed an analysis of registered properties and several city-wide sweeps in an effort to identify non-complying rentals • Modified in September - 2017 • Remove Annual renewal fee • City staff/administratively labor and cost intensive • Contentious with rental property owners/managers • Expanded to include multi-family residential (3-6 units) to Rental Registration Program Council directed staff to being back a detail analysis on the fees of enforcement. 6. Council Calendar Council reviewed the calendar. 7. Discussion, review, and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Census Committee Group, Compensation and Benefits Committee, Comprehensive Plan Evaluation Committee, Experience Bryan - College Station, Design Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Operation WKSHP081320 Minutes Page 4 Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board.) No discussion at this time. 8. Adjournment There being no further business, Mayor Mooney adjourned the Workshop of the College Station City Council at 6:44 p.m. on Thursday, August 13, 2020. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary