HomeMy WebLinkAbout08/13/2020 - Regular Minutes - City CouncilRM081320 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
AUGUST 13, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation,
consider absence request.
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney via Teleconference at 6:52 p.m. on Thursday, August 13, 2020 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77840.
2. Hear Visitors Comments
No comments at this time.
3. CONSENT AGENDA
3.1. Presentation, possible action, and discussion of minutes for:
July 23, 2020 Workshop Meeting
July 23, 2020 Regular Meeting
July 27th, 28th and 29th, 2020 Special (Budget) Meetings
3.2. Presentation, discussion, and possible action on Ordinance No. 2020-4204 amending
Ordinance No. 2200- 4199 adopted on or about July 23, 2020 authorizing a general and special
runoff election to be held on November 3, 2020, for the purpose of electing Councilmembers,
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Place 1, 3, and 5, and for the purpose of electing City Councilmember Place 4, amending the
dates and times of early voting, and making provisions for conducting the election.
(Presentación, discusión, y posible acción sobre una Ordenanza No. 2020-4204 enmendando
Ordenanza No. 2200-4199 aprobada el o aproximadamente el 23 de julio de 2020, autorizando
una elección de segunda vuelta general y especial que se celebrará el 3 de noviembre de 2020,
con el fin de elegir a los miembros del Consejo, Lugar 1 , 3 y 5, y con el propósito de elegir al
Miembro 4 del Concejo Municipal, enmendando las fechas y horas de la votación anticipada y
tomar disposiciones para llevar a cabo la elección.)
3.3. Presentation, discussion, and possible action regarding a landscape maintenance agreement
with the Texas Department of Transportation for the maintenance of landscape along FM 2347
(George Bush Drive).
3.4. Presentation, discussion, and possible action regarding a landscape maintenance agreement
with the Texas Department of Transportation for the maintenance of landscape along FM 2818.
3.5. Presentation, discussion, and possible action on an interlocal agreement with College
Station ISD for standby ambulance service.
3.6. Presentation, discussion, and possible action concerning award of Construction Contract
with CF McDonald Electric, Inc. in the amount of $139,496 to install previously purchased VFD
at Dowling Road Pump Station.
3.7. Presentation, discussion, and possible action regarding adoption of Resolution No. 08-13-
20-3.7 approving the 2020 - 2024 Consolidated Plan as proposed by Community Development.
3.8. Presentation, discussion, and possible action regarding adoption of Resolution No. 08-13-
20-3.8 approving the FY2021 (PY2020) Annual Action Plan and Community Development
Budget.
3.9. Presentation, discussion, and possible action regarding Resolution No. 08-13-20-3.9
approving an advance funding agreement (AFA) in the amount of $34,727 between the City of
College Station and the State of Texas, acting through the Texas Department of Transportation
(TXDOT) for the city's contribution for certain signal improvements for the FM 2154 and
Holleman Drive Intersection Improvements project.
3.10. Presentation, discussion, and possible action regarding Resolution No. 08-13-20-3.10
approving an advance funding agreement (AFA) in the amount of $246,681 between the City
of College Station and the State of Texas, acting through the Texas Department of
Transportation (TXDOT) for the city's contribution for utility relocations for the FM 2154 and
Holleman Drive Intersection Improvements project.
3.11. Presentation, discussion, and possible action regarding Resolution No. 08-13-20-3.11
approving an advance funding agreement (AFA) in the amount of $91,427 between the City of
College Station and the State of Texas, acting through the Texas Department of Transportation
(TXDOT) for the city's contribution for certain signal improvements for the intersections of
Texas Avenue at New Main (Walton Drive) and FM 60 (University Drive) at Nimitz Street.
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3.12. Presentation, discussion, and possible action regarding the award of RFP 20-045,
Overhead Electric Distribution Construction and Maintenance, to Southern Electric
Corporation of Mississippi for a not to exceed amount of $750,000.
3.13. Presentation, discussion, and possible action regarding a professional services contract
with Electrical Consultants, Inc. (ECI) for $600,000 for engineering services.
3.14. Presentation, discussion, and possible action regarding approval of an Interlocal
Agreement between Brazos County, the City of Bryan, and the city of College Station for the
2020 Byrne Justice Assistance Grant (JAG) Program in which the City of College Station has
been allocated $13,416.40 for the purpose of supporting law enforcement programs.
3.15. Presentation, discussion, and possible action regarding approving a contract with Buyers
Barricades for 2020 TAMU Football Post Gameday Traffic Control in the amount of $104,965.
3.16. Presentation, discussion, and possible action regarding the award of a service contract
between the City of College Station and Rios Tree Services, Inc., for an annual amount not to
exceed $150,000 for tree trimming and removal services.
3.17. Presentation, discussion, and possible action on Resolution No. 08-13-20-3.17 of the City
Council of the City of College Station, Texas, selecting a depository bank and authorizing the
Mayor to enter into the contract on behalf of the City.
3.18. Presentation, discussion, and possible action on awarding an annual price agreement to
Techline, Inc. for the purchase of Air Switches which will be maintained in electrical inventory
and expended as needed. The total recommended award is for an amount not to exceed
$189,000.
3.19. Presentation, discussion, and possible action on the first amendment to an agreement wi th
Invoke, LLC for additional implementation services for Microsoft solutions not to exceed
$99,982.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda. The motion
carried unanimously.
4. REGULAR AGENDA
4.1. Public Hearing, presentation, discussion, and possible action on the City of College Station
FY2020-2021 Proposed Budget.
Mary Ellen Leonard, Finance Director, presented the Operations and Maintenance that are proposed
at $65,880,235 and the Capital portion is proposed at $46,741,652 for a total proposed budget of
$312,621,887. The FY21 Budget, FY21 Tax Rate and FY21 Fee Ordinance is scheduled to be
adopted in Council Chambers on Thursday, August 27th.
At approximately 6:58 p.m., Mayor Mooney opened the Public Hearing.
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There being no comments, the Public Hearing was closed at 6:58 p.m.
4.2. Presentation, discussion, and possible action on the FY 2020-2021 ad valorem tax rate; and
if necessary calling a public hearing on a proposed ad valorem tax rate for FY 2020-2021.
Mary Ellen Leonard, Director of Finance, presented the FY 2020-2021 ad valorem tax rate. The
proposed tax rate of 53.4618 cents per $100 assessed valuation, the same as the current tax rate. If
the governing body considers a proposed tax rate above the no-new-revenue rate but below the voter-
approval rate, the City will have to publish a notice of Public Hearing on Tax Increase and hold a
public hearing. The public hearing on the tax rate can be held on the same date as the tax rate adoption.
Staff proposed rate of 53.4618 per $100 of assessed valuation, a public hearing on the tax rate is not
required. If Council chooses to propose any rate up to the voter-approval rate, a public hearing on
the tax rate would be needed and the remainder of the budget calendar would be adjusted to
accommodate.
Property Tax Assumptions
1.76% overall increase in taxable value over last year
o Existing value increase is 0.18%
o New Value increase 1.58%
$282 million still under review
$156 million in new taxable value
Mayor Mooney announced that the vote on the adoption of the ad valorem tax rate will occur on
Thursday, August 27, 2020 at 6:00 PM in City Hall Council Chambers and the public may join via
Zoom.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, directing staff to proceed with a tax rate of
53.4618 cents per $100 assessed valuation, the same as the current tax rate. The motion carried
unanimously.
4.3. Presentation, discussion, and possible action on a Construction contract with CB&I Storage
Tank Solutions in the amount of $6,613,685 for the construction of a three (3) million gallon
elevated storage tank with two (2) pressure reducing valves.
Emily Fisher, Assistant Director of Public Works, stated that this contract includes the construction
of a 3 million gallon elevated storage tank and two pressure reducing valves (PRV), as identified on
the Water Master Plan. The tank will be constructed just south of the Baylor Scott and White Hospital,
near the intersection of Midtown Drive (formerly Lakeway Drive) and the north bound State Highway
6 frontage road. One PRV will be constructed inside the tank, and the other will be constructed near
the intersection of Emerald Parkway and the north bound State Highway 6 frontage road. The
construction of the tank and the PRVs will create a second pressure plane within the water distribution
system to help regulate the pressure east of State Highway 6. Mrs. Fisher explained that the Budget
in the amount of $8,756,000 is included for this project in the Water Capital Improvement Projects
Fund. A total of $1,005,056 has been committed or spent to date, leaving a balance of $7,750,944 for
this contract and future expenses.
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MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to approve a Construction contract
with CB&I Storage Tank Solutions in the amount of $6,613,685 for the construction of a three (3)
million gallon elevated storage tank with two (2) pressure reducing valves. The motion carried
unanimously.
4.4. Presentation, discussion, and possible action regarding approval for an A/E contract with
construction phase services for the William D Fitch Rehab Phases 1 & 2 Projects with Kimley-
Horn and Associates, Inc. in the amount of $812,100 and Resolution No. 08-13-20-4.4 Declaring
Intention to Reimburse Certain Expenditures with Proceeds from Debt.
Emily Fisher, Assistant Director of Public Works, stated that Phase 1 of the William D. Fitch Rehab
calls for the rehabilitation of William D. Fitch Pkwy between State Highway 30 and Tonkaway Lake
Road. Phase 2 of the project calls for rehabilitation of William D. Fitch Pkwy between Tonkaway
Lake Road and Rock Prairie Road. These sections of William D. Fitch Pkwy were constructed by
Brazos County but due to increased heavy loads and truck traffic to the Twin Oaks Landfill, the
roadway has begun to fail in several locations. Mrs. Fisher stated that a combined budget in the
amount of $1,124,000 is currently appropriated in the Streets Capital Improvement Project Fund. A
combined total of $3,222 has been expended or committed to date, leaving a balance of $1,120,778
for this contract and future expenses.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve an A/E contract with
construction phase services for the William D Fitch Rehab Phases 1 & 2 Projects with Kimley-Horn
and Associates, Inc. in the amount of $812,100 and Resolution No. 08-13-20-4.4 Declaring Intention
to Reimburse Certain Expenditures with Proceeds from Debt. The motion carried unanimously.
5. Presentation, discussion, and possible action on future agenda items and review of standing
list of Council generated agenda items: A Council Member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting.
No future item at this time.
6. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 7:26 p.m. on Thursday, August 13, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary