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HomeMy WebLinkAbout04/09/2020 - Regular Minutes - Rock Prairie Management District No. 2 (2) ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 MINUTES OF MEETING OF BOARD OF DIRECTORS April 9, 2020 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on April 9, 2020, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva—President Hays Glover—Vice President William Lewis—Assistant Vice President Jonathan Stark—Secretary Mark Lindemulder—Assistant Secretary and all of whom participated in the meeting via telephone conference call, thus constituting a quorum. Also attending the meeting via telephone conference call were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Josh Campbell of EHRA Engineering ("EHRA"); Avik Bonnerjee of B&A Municipal Tax Service, LLC ("B&A"); Katie Crowley of the City of College Station("City"); and Christina Cole and Julie Kime of Schwartz, Page & Harding, L.L.P. ("SPH"). The President called the meeting to order and declared same open for such business as might properly come before it. EXPLANATION OF TELEPHONE CONFERENCE CALL MEETING PROCEDURES AND CALL TO ORDER Ms. Cole explained to the Board the procedures to be used during the telephone conference call meeting. In connection therewith, she informed the participants that the meeting would be recorded, and requested that participants clearly state his or her name before speaking, including when making or seconding a motion. Ms. Cole further explained that she would conduct a roll call vote for all motions and that Board members should wait to vote on a motion until his or her name has been called. Similarly, Ms. Cole stated that a full roll call of all participants would be conducted at the start of each telephone conference meeting for attendance purposes. The President called the meeting to order and declared it open for such business as might regularly come before the Board. PUBLIC COMMENTS The Board began by opening the meeting for public comments. There being no members of the public present, the Board continued to the next item of business. RESOLUTION ADOPTING TEMPORARY POLICIES AND PROCEDURES IN RESPONSE TO COVID-19 PANDEMIC Ms. Cole stated that the Governor of Texas issued a proclamation on March 13, 2020, certifying that the COVID-19 pandemic poses an imminent threat of disaster and declaring a state of disaster for all counties in Texas. As a result of such proclamation, effective March 16, 2020, the Governor suspended certain provisions of the Texas Open Meetings Act (the "Act") pursuant to Section 418.016, Texas Government Code, to allow the governing boards of political subdivisions, such as the District, to meet via telephone conference call during the pendency of the COVID-19 pandemic. Accordingly, Ms. Cole counseled the Board regarding the adoption of temporary policies and procedures for conducting Board meetings and other District administrative matters during the COVID-19 pandemic and presented a Resolution Adopting Temporary Policies and Procedures in Response to COVID-19 Pandemic (the "Resolution"), attached hereto as Exhibit A. She then explained the provisions of the Resolution in detail with the Board. Following discussion,Director Glover moved that the Resolution be adopted as presented, and that SPH be authorized to take any additional action necessary in connection with implementing the Resolution, Director Stark seconded the motion which unanimously carried. APPROVAL OF MINUTES As the first order of business, the Board considered approval of the minutes of its special meeting held on February 12, 2020. After review and discussion, Director Glover moved that the minutes for said Board meeting be approved, as written. Director Stark seconded said motion, which unanimously carried. BOOKKEEPING REPORT Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy of which report is attached hereto as Exhibit B, including checks presented for payment. Following discussion, Director Glover moved that said Bookkeeping Report be approved and that the checks identified in the report be approved for payment. Director Stark seconded the motion, which unanimously carried. OPERATING BUDGET FOR FISCAL YEAR ENDING MAY 31, 2021 Ms. Colondres next presented draft budget for the District's fiscal year ending May 31, 2021. In connection therewith, Ms. Cole advised the Board that, pursuant to Section 7(e) of the City Resolution No. 07-09-15-02(which provided the City's consent to the creation of the District), the City shall have the right to review the District's annual budget. After discussion on the proposed budget,Director Glover moved that SPH be authorized to forward the District's proposed budget for the fiscal year ending May 31, 2021 to the City for its review and comment prior to - 2 - 550I43 adoption at the next Board meeting. Director Stark seconded said motion which unanimously carried. TAX ASSESSOR/COLLECTOR'S REPORT Mr. Bonnerjee then presented and reviewed with the Board the Tax Assessor-Collector Reports for the months ended February 29, 2020, and March 31,2020, including checks presented for payment. A copy of such report is attached hereto as Exhibit C. After discussion, Director Glover moved that the Tax Assessor-Collector Report be approved and that the checks identified therein be approved for payment. Director Stark seconded said motion, which unanimously carried. ADDITIONAL PENALTY ON DELINQUENT REAL PROPERTY TAXES, The Board considered the adoption of a Resolution Authorizing an Additional Penalty on Delinquent Real Property Taxes. Ms.Cole advised that the Board is authorized pursuant to Section 33.07 of the Texas Tax Code, as amended, to impose, under certain conditions on July 1, an additional penalty not to exceed twenty percent (20%) of the total taxes, penalty and interest due the District on taxes that remain delinquent as of July 1 of the year in which they became delinquent. Following discussion, Director Glover moved that the Resolution Authorizing an Additional Penalty on Delinquent Real Property Taxes, a copy of which is attached hereto as Exhibit D, be adopted, and that the District's Delinquent Tax Attorneys be authorized to proceed with the collection of the District's 2019 delinquent real property tax accounts on July 1, 2020, subject to proper notice having been given as provided in said Resolution, including the filing of lawsuits as necessary. Director Stark seconded the motion, which unanimously carried. ENGINEERING REPORT Mr. Campbell presented and reviewed with the Board an Engineering Report dated April 2020, a copy of which is attached hereto as Exhibit E. Following presentation of the Engineer's Report and discussion of the action items contained therein, Director Glover moved to (i) concur in the payment of the pay estimates as set forth in the Engineer's Report, and (ii) authorize the advertisement of bids for Midtown Reserve Subdivision Phase 105 and Midtown City Center Phase 301. Director Stark seconded the motion, which unanimously carried. CONVEYANCE AND BILL OF SALE OF UTILITY FACILITIES, Ms. Cole then presented and reviewed with the Board a Conveyance and Bill of Sale of Utility Facilities from College Station Town Center, Inc., relative to water, sanitary sewer and drainage facilities for Bird Pond Road. Following review, Director Glover moved that the Board accept such Conveyance and Bill of Sale of Utility Facilities and authorize the President to execute same on behalf of the District. Director Stark seconded the motion, which unanimously carried. - 3 - 550143 DEVELOPER'S REPORT The Board considered the Developer's Report. Mr. Murr presented a verbal report on the status of development within the District. APPROVAL OF PRELIMINARY PLAN APPLICATION TO THE CITY OF COLLEGE STATION In connection with the Midtown Reserve and Midtown City Center Subdivision, Ms. Cole advised that CSTC requested the Board's approval of a preliminary plan application to be filed with the City, and due to the fact that the District owned property included in the plan, the District was required to execute the application. After discussion on the matter, Director Glover moved that the Board approve the preliminary plan application for the Midtown Reserve and Midtown City Center subdivision and authorize the President to execute same on behalf of the District, and that all actions taken by Director Geva in connection with same be ratified and approved in all respects. Director Stark seconded the motion,which unanimously carried. STATUS OF INERLOCAL AGREEMENT BETWEEN THE DISTRICT AND THE CITY OF COLLEGE STATION Mr. Murr provided an update on the status of discussions with the City on the proposed form of Interlocal Agreement. No action was taken by the Board at this time. ATTORNEY'S REPORT Ms. Cole reported that the state legislature passed House Bill 3 834 during the 2019 session, which would require cybersecurity training for elected officials. She stated that it is the opinion of SPH that since the District's Board members are appointed and not elected, they are not subject to the requirements of HB 3834. UNCLAIMED PROPERTY The Board considered authorizing District consultants to research the District's accounts for unclaimed property and authorized the District's bookkeeper to prepare an Unclaimed Property Report as of March 1, 2020. Ms. Cole advised the Board that the District's consultants will review their records and provide the bookkeeper with a current listing of any unclaimed property in the District's accounts for preparation of the Unclaimed Property Report. She further advised the Board that the District's bookkeeper would file the report with the Comptroller of Public Accounts of the State of Texas and discharge any unclaimed funds to the Comptroller by July 1,2020. After discussion, Director Glover moved that the consultants be authorized to provide current listings of any and all unclaimed property to the bookkeeper and that, should any unclaimed property exist, the bookkeeper be authorized to file an Unclaimed Property Report with the Comptroller. Director Stark seconded the motion, which unanimously carried. -4 - 550143 FUTURE AGENDA S ed items for placement on future agendas. No specific agenda items, other than routine and ongoing matters were requested to be placed on a future agenda. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Glover, seconded by Director Stark, and unanimously carried, the meeting was adjourned. • Sebxe}ary 111111110 - 5 - 550143 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of April 9, 2020 Exhibit A Resolution Adopting Temporary Policies and Procedures in Response to COVID- 19 Pandemic Exhibit B Bookkeeping Report Exhibit C Tax Assessor-Collector Report Exhibit D Resolution Authorizing an Additional Penalty on Delinquent Real Property Taxes Exhibit E Engineering Report - 6 - 55©143 EXHIBIT "A" RESOLUTION ADOPTING TEMPORARY POLICIES AND PROCEDURES, IN RESPONSE TO COVID-19 PANDEMIC WHEREAS, the outbreak of the contagious respiratory coronavirus designated "COVID-19" has been recognized as a global pandemic; and WHEREAS, the Governor of the State of Texas issued a proclamation on March 13, 2020, certifying that COVID-19 poses an imminent threat of disaster and declaring a state of disaster for all counties in Texas under the authority vested in the Governor by Section 418.014 of the Texas Government Code, as amended; and WHEREAS, effective March 16, 2020, and subject to certain conditions, the Governor suspended certain general laws, including provisions of the Texas Open Meeting Act, Chapter 551, Texas Government Code, as amended (the "Act"), to the extent necessary to allow the governing bodies of state agencies and local political subdivisions to conduct meetings by telephone conference call and to avoid congregate settings in physical locations; and WHEREAS, the Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") deems it necessary and appropriate at this time to adopt the policies and procedures set forth hereinafter in order to prepare for, respond to, and mitigate the spread of COVID-19 and thereby ensure the uninterrupted continuation of the essential public services provided by the District and the protection of the health and welfare of the public. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Board of Directors of Rock Prairie Management District No. 2, that: Section 1: Conduct of Board Meetings. The Board recognizes the importance of conducting its business in a manner that is open and transparent to the public. However, a state of disaster has been declared by the Governor due to the COVID-19 pandemic and convening a quorum of Board members at one physical location may be difficult or impossible due to the pandemic. Therefore, in order to mitigate the potential spread of COVID-19 and thereby ensure the uninterrupted continuation of the essential public services provided by the District and the protection of the health and welfare of the public, and in recognition of the conditional suspension by the Governor of certain provisions of the Act to allow Board meetings by telephone conference call, the Board hereby adopts a policy to conduct its meetings only by telephone conference call. In order to implement such policy, the Board hereby adopts the following procedures for each Board meeting: (a) The Board meeting shall be conducted in accordance with all applicable requirements of the Act, subject to the provisions of the Act suspended by the Governor effective March 16, 2020, as same may be modified or extended from time to time hereafter, and compliance with all applicable conditions imposed by the Governor in connection therewith. (b) The public notice of a Board meeting shall indicate the telephone conference call dial-in number, and any associated access codes, for all interested persons to join the meeting. The telephone conference call line shall be capable of two-way communication during the entire Board meeting. (c) Board members, as well as any necessary operations, engineering, bookkeeping, or other personnel or consultants of the District, shall participate in the Board meeting by telephone conference call. To the extent reasonably possible, written materials to be considered at the Board meeting shall be transmitted to all Board members and other necessary District personnel and consultants in advance of the meeting. (d) Members of the public may join the Board meeting by telephone conference call. Each part of the Board meeting that is required to be open to the public shall be audible to members of the public that join the telephone conference call. Members of the public will be allowed to participate in the Board meeting in accordance with applicable law, subject, however, to any policies or procedures regarding public comments adopted by the District. (e) The identification of each party to the telephone conference call shall be clearly stated prior to speaking. (f) Each part of the telephone conference call meeting that is required to be open to the public shall be recorded. The recording shall be made available to the public. Section 2: Lack of Quorum to Transact Business. In the event that a majority of the members of Board are unable to participate in a Board meeting for which a public notice has been duly provided as required by law as a result of the COVID-19 pandemic, the Board hereby adopts a policy that less than a quorum of the Board shall be authorized and directed to transact business on behalf of the Board and the District without further approvals of the Board members. In such event, the President of the Board is hereby authorized to transact all such District business and execute any documents necessary in connection therewith. If the President of the Board is unavailable or unable to perform such duties, then the Vice President of the Board may transact all such District business and execute any documents necessary in connection therewith. If the President and Vice President of the Board are unavailable or unable to perform such duties, then the Secretary of the Board may transact all such District business and execute any documents necessary in connection therewith. If the President, Vice President, and Secretary of the Board are unavailable or unable to perform such duties, then any other officer or member of the Board may transact all such District business and execute any documents necessary in connection therewith. If the Board has not duly designated a Treasurer, or in the event that the duly designated Treasurer is unavailable or unable to sign disbursements of the District, then the Board member authorized under this Section to transact District business and execute documents necessary in connection therewith shall, for the duration necessary to perform such duties, be designated the District's duly appointed Treasurer Pro Tempore for purposes of signing any disbursement of the District pursuant to Section 3 hereof. Section 3: Authority to Sian Disbursements. Pursuant to the provisions of Section 49.15 1(b), Texas Water Code, as amended, the District's duly appointed Treasurer or Treasurer Pro Ternpore, or the District's Bookkeeper, Mark Burton of Municipal Accounts & Consulting, -4- 548666 2 LP, is authorized to sign disbursements of the District for so long as this Resolution is in force and effect, subject to and only in accordance with the following requirements: (a) The disbursement shall be by check, draft, order or wire only; and (b) The disbursement shall have been formally approved by the Board or, in the event that less than a quorum of Board members are able to participate in a Board meeting to consider approval of such disbursement, approved by the Board member authorized to transact District business under Section 2 hereof. Section 4: Legal Authority. This Resolution is adopted pursuant to the Act, including but not limited to Section 551.125 of the Act, taking into consideration the conditional suspension by the Governor of certain provisions of the Act, and/or Chapter 418, Texas Government Code, as amended, including but not limited to Section 418.1102 of Texas Government Code, as amended. Section 5: Duration. This Resolution shall take effect immediately upon its passage and adoption by the Board, and shall continue in force and effect until such time as (a) the conditional suspension of provisions of the Act, effective March 16, 2020, including any extension of the same, expires, or is rescinded or modified by action of the Governor in a manner that would render the provisions of this Resolution in conflict with the provisions of the Act or other applicable law, or (b) this Resolution is rescinded or modified by subsequent action of the Board, whichever event is first to occur. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] _5_ 548666_2 PASSED AND ADOPTED ON THIS 9th day of April, 2020. ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 4IMIO By: MP '-------4\7----- President, and of Director ATTEST: By: CC, k._,._1&110 _--5 10 c._ rtary, Board of Directors ‘I.QRAI R/..... • 9 _ •: �\� Iz �� -6- 548666_2 EXHIBIT "B" MUNICIPAL ACCOUNTS 1 CONSULTING, L.P. Rock Prairie Management District No. 2 Bookkeeper's Report April 9, 2020 1281 Brittmoore Road • Houston,Texas 77043 • Phone: 713.623.4539 • Fax: 713.629.6859 Cash Flow Report - Checking Account As of April 9, 2020 Num Name Memo Amount Balance ,LANCE AS OF 02/13/2020 $29,156 ceipts Maintenance Tax Collections 6,780.19 Interest earned on Checking-February, 2.05 Interest earned on Checking-March 2.86 tal Receipts 6,785 ebursements Ag icland Title Company Sewer Easement&CSTC Waiver Agreement (400.00) ).3 B&A Municipal Tax Service Tax Assessor Collector fees (1,000.00) )•4 I. -IRA Engineering Engineering Fees (3,349.58) )5 Municipal Accounts&Consulting,LP Bookkeeping Fees(2 months) (1,200.45) 36 Schwartz,Page&1-larding,L.L.P. Legal Fees (10,722.85) BBVA Service Charge- February (2.05) .s BBVA Service Charge-March (2,86) tal Disbursements (16,677. GLANCE AS OF 04/09/2020 $19,264 BBVA USA-PREMIER-#XXXX0276 2 Account Balances As of April 9, 2020 Financial Institution Issue Maturity Interest Account (Acct Number) Date Date Rate Balance Notes Intl:Operating ecking Account(s) ;VA USA-PREMIER(XXXX0276) 0.15% 19,264.10 Checking Account Totals for Operating Fund: $19,264.10 Grand total for Rock Prairie Management District No.2: $19,264.10 3 Actual vs. Budget Comparison March 2020 March 2020 June 2019-March 2020 Annua Actual Budget Over/(Under) Actual Budget Over/(Under) Budge venues 4100 Developer Advance 0 {) 0 67,490 67,490 0 67, 4350 Maintenance Tax Collections 0 0 0 46,119 40,000 6,119 411,f 4380 Interest Earned on Checking 3 1 2 23 S 14 tal Revenues 3 1 2 113,631 107,498 6,133 107,' penditures 6330 Legal lees 10,063 5,000 5,063 53,461 50,000 3,461 60,t 6.350 Engineering Fees 0 2,750 (2,750) 22,376 27,500 (5,124) 331 6430 Bookkeeping Fees 158 500 (342) 5,441 5,00E 441 6,1 64511 Legal Notices&Other Publ. 0 0 0 0 0 0 2,1 6460 Printing&Office.Supplies 134 58 76 828 583 244 6470 Filing Fees 261 58 203 708 583 125 6480 Delivery Expense 163 17 146 377 167 211 6520 Postage 2 4 (2) 33 42 (9) 65311 Insurance&Surety Bond 3,536 3,500 36 3,536 3,50E 36 3,' 65411 Travel Expense 101 108 (8) 992 1,083 (92) 1,: 6.5611 Miscellaneous Expense 1,013 4 1,009 1,773 42 1,731 tal Expenditures 15,431 12,000 3,431 89,524 88,500 1,024 107,1 cess Revenues(Expenditures) (815,428) (811,999) ($3,429) $24,107 $18,998 85,109 4 Balance Sheet As of March 31,2020 Mar 31,20 ASSETS Current Assets Checking/Savings 11100 • Cash in Bank 35,937 11105 • Cash in Bank-Tax Account 9,014 Total Checking/Savings 44,951 Total Current Assets 44,951 TOTAL ASSETS 44,951 LIABILITIES&EQUITY I.iabilities Current Liabilities Accounts Payable 120110 • Accounts Payable 16,673 Total Accounts Payable 16,673 Total Current Liabilities 16,673 Total Liabilities 16,673 Equity 13010• Unallocated Fund Balance 4,171 Net Income 24,107 Total equity 28,278 TOTAL LIABILITIES&EQUITY 44,951 5 Rock Prairie Management District No. 2 -COIF FY 2021 Draft Budget 10 Month 12 Month FY 2020 FY 2021 Actuals Annualized Approved Budget Draft Budget Revenue 14100•Developer Advance 67,490 67,490 67,490 50,033 14350•Maintenance Tax Collections 46,119 46,119 40,000 60,000 14380• Interest Earned on Checking 23 27 10 30 Total Revenue 113,631 113,636 107,500 110,063 Expense 16330• Legal Fees 53,461 64,153 60,000 60,000 16350•Engineering Fees 22,376 26,851 33,000 30,000 16430• Bookkeeping Fees 5,441 6,530 6,000 6,600 16450-Legal Notices&Other Purl. 0 0 2,000 2,000 16455•SB 2 Expenses 0 0 0 3,000 16460•Printing&Office Supplies 828 993 700 1,000 16470- Filing Fees 708 850 700 900 16480•Delivery Expense 377 453 200 500 16520• Postage 33 39 50 50 16530• Insurance&Surety Bond 3,536 3,536 3,500 3,713 16540•Travel Expense 992 1,190 1,300 1,300 16560-Miscellaneous Expense 1,773 2,127 50 1,000 Total Expense 89,524 106,722 107,500 110,063 Net Revenue 24,107 6,914 0 0 6 EXHIBIT "C" B. &A Honesty I Efficiency I Transparency I Accountability I Continuity w MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE MONTH ENDING February 29, 2020 B&A MUNICIPAL TAX SERVICE,LLC 13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680 HOUSTON,TX 77040 TOLL FREE 1-888-59R-7409 1 • B&A 1 MUNICIPAL TAX SFRVICF,I I.0 • ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 2/29/20 RECEIVABLES SUMMARY 2019 Balance Forward Levy at 05/31/19 FYE $0.00 CAD Changes/Uncollectible $73,299.93 41110 73,299.93 Outstanding Balance forward Prior Years (2018-2010) at 05/31/19 FYsowE 12.45 CAD Changes/Uncollectible imie $0 00 12.45 Total Levy to be collected 40 3,312.38 Collection prior months (all years) ($49,526.36) 2019 Taxes Collected net NSF&KR Refunds during current month ,$25.50) Taxes Collected for Prior Years net NSF&KR Refunds $0.00 (49,551.86) Total Outstanding Balance 23,760.52 IMO TAX ACCOUNT Beginning Balance—Tax Account 14,806.51 Income OM ID 4NO Taxes Collected Current Year $25.50 Taxes Collected Prior Year $0.00 Penalties& Interest $1.78 Collection Fee Paid $0.00 Overpayments $0.00 NSF or Reversals, Bank Charges $0.00 Other Fees &Court Costs, Etc $0.00 Earned Interest $4.J6 $31.34 14,837.85 Expenses • • CK# 1055 Brazos Central Appraisal Distr:ct-2nd Qtr Assessment(Reporting Only) $180.75 CK# 1066 B&A Municipal Tax Service, LLC- Invoice MD2-067 S $518.00 CK# 1067 B&A Municipal Tax Service, LLC - Invoice MD2-068 $460.82 01. $1,159.57 Ending Balance—Tax Account 13,678.28 8 A MUNICIPAL.TAX SERVICE,LL 13333 NORTHWEST FREEWAY, STE HOUSTON,TX 77040 TO`.I FREE 1-888-598-7409 2 • el pk7,..* A . OD M NICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 OP FOR THE PERIOD ENDING 2/29/20 • UTSTANDING TAXES-YEAR TO DATE BALANCE FORWARD CAD TAX @ SUPPLEMENTS& • W OUTSTANDING COLLECTIONS YEAR 10/01/19 CORRECTIONS UNCOLLECTIBLE COLLECTIONS TAXES PERCENTAGE 2019 $76,036.03 ($2,736.10) $0.00 $49,539.41 $23,760,52 67.58% 2018 $49,461.25 $0.00 $0.00 $49,461.25 ak $0.00 100.00% 2017 $19,962.78 $0.00 $0.00 $19,962.78 ($0.00) I. 100.00% $23 6,Z0.52 ID XEMPTIONS &TAX RATES TAX . HOMESTEAD 0 OVER 65/ DEBT SERVICE CONTRACT TAX YEAR EXEMPTION DISABLED M&0 RATE RATE RATE TOTAL RATE 2019 0.00% 0 0.50000 0.00000 0.00000 0.50000 2018 0.00% 0 0.50000 0.00000 0.00000 0.50000 2017 0.00% 0 0.50000 0.00000 0.00000 0.50000 • (STRICT VALUES TAX LAND& PERSONAL YEAR IMPROVEMENTS AG NET PROPERTY EXEMPTIONS TOTAL VALUE SR KR 2019 14,898,546 14,370 909,670 1,162,600 14,659,986 12 12 2018 9,881,920 28,690 309,850 328,210 9,892,250 30 30 2017 4,069,643 27,010 0 104,096 3,992,557 47 47 • • 13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900-2680 iii. • B &A • ROCK PRAIRIE MANAGEMENT DISTRICT 2 MUNICIPAL TAX SERVICE,LLC FOR THE PERIOD ENDING 2/29/20 410 PROFIT& LOSS CURRENT MONTH FISCAL YEAR 2/01/20-2/29/20 6/01/19 -2/29/20 BEGINNING BALANCE 57,556.11 9,014.27 INCOME • 10% Rendition Penalty 0.00 0.00 Bad Check Charges 0.00 0.00 CAD Refund Excess Allotment 0.00 33.19 Collection Fee 0.00 2.91 Earned Interest 4.06 16.63 Overpayments 0.00 0.00 Penalty& Interest 1.78 3.90 Rollback Tax Collected 0.00 11,118.60 Taxes Collected 25.50 49,551.86 Total Income 31.34 60,727.09 EXPENSES Audit/Records 0.00 0.00 Bank Charges 0.00 0.00 Bond Premium 0.00 50.00 CAD Fees 0.00 388.25 Certificate of Value 0.00 0.00 Copies 39.80 417.80 Correction Roll Refunds 0.00 0.00 Correction Roll Rendition Refunds 0.00 0.00 Continuing Disclosure 0.00 _ 0.00 Court Affidavits 0.00 0.00 Delinquent Tax Attorney Assistance 15.00 45.00 Delinquent Tax Attorney Fee 0.00 2.91 Installment Tracking 0.00 0,00 Unclaimed Property Report 0.00 0.00 Legal Notices 0.00 0.00 Mailing & Handling 18.75 80.11 Meeting Travel & Mileage 377.44 2,260.00 Overpayment Refund 0.00 0.00 Public Hearing 0.00 650.00 Records Retention 0,42 3.33 Roll Update & Processing 0.00 225.00 Senate Bill 2 to CAD (5 Yr History) 0.00 16.25 Supplies 0.00 3.16 Tax Assessor Collector Fee-AB 518.00 4,643.10 Tax Rate Preparation & Calculation 0.00 0.00 Transfer to Rollback Collected 6.780.19 6,780.19 Transfer to Maintenance&Operating 35,000.00 39,338.41 Transfer to Debt Service 0.00 0.00 42,749.60 54,903.51 ENDING BALANCE 14,837.85 14,83J.85 H&A MUNICIPAL TAX SERVICE,LLC Allk 13333 NORTHWEST FREEWAY, STF.505 MAIN 713-900-268(I H(lr1STnN TX77040 TO!r.PRFP I-RRR-595Z-7d0 4 B73,- l'A MUNI ICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 2/29/20 YEAR TO YEAR COMPARISON 2019 % 2018 % VARIANCE i October $3,394.55 4.46%1 _ $0.00 0.00% 4.46% i I November $569.00 5.41% $0.00 0.00% 5.41% 1- - 41110 H December $4,111.95 11.02%:_I $0.00 0.00% 11.02% • i January $41,438.41 67.55%t $38,113.40 77.06% -9.51% February $25.50 67.58% $11,321.65 99.95% -32.37% • March $0.00 $0.00 99.95% • April $0.00 $13.75 99.97% 00 May $0.00 $0.00 99.97% June $0.00 $0.00 99.97% • July $0.00 $12.45 100.00% • • August $0.00 $0.00 100.00% September • $0.00 $0.00 100.00% ONTHLY COLLECTIONS 11 1 20191 20181 op $25.50 00$0.00 B&A MUNICIPAL TAX SERVICE,LLC 13333 NORTHWEST FREEWAY, STE 505 MAIN 713-900.2680 . i0 I B&A ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 FOR THE PERIOD ENDING 02/26/20 ICE,LLC PLEDGED SECURITIES REPORT SECURITIES PLEDGED AT 105%OVER FDIC INSURED$250,000 • 0 • • 41 • COLLATERAL SECURITY AGREEMENT ON FILE : YES TAX BANK ACCOUNT HELD AT: WELLS FARGO/BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: NO TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE W/DISTRICT INVESTMENT POLICY: YES ID 1111111111.11110 B A MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 505 MAIN 713-900-2680 HOUSTON TX 77040 TOLL FREE 1-888-598-7409 PS STATE OF TEXAS § COUNTY OF BRAZOS § 0 Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor-Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. , OP t-R- ---2--- Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of March 2020. 000 op �ti.nr ECI;A r.YNN BREWER4111 � ��',�~��4�'!'',V�- �I u. `Cr� �� tuy ID # 1256619 Rebecca Lynn Brewer ����i My Commission Expires Notary Public, State of Texas ,1.4��.. March 1,207o Notary ID #1258819 Y 110 Os My Commission Expires March 1, 2020 On AIDS CENTRAL. Mark W.Price APPRAISAL DISTRICT Chief Appraiser F BRAZOS COUNTY, TEXAS (979)774-4100 4051 PENDLETON DR (979)774-4196 Fax S BRYAN,TX 77802-2465 Mr.Avik Bonnerjee Registered Texas Assessor Collector B&A Municipal Tax Service LLC 13333 Northwest Freeway,Suite 250 Houston,TX 77040 November 14,20219 Rock Prairie Management District#2 STATEMENT Below are the quarterly payment amounts and due dates for the 2020 Brazos Central Appraisal District Operating Budget, as mandated by State Law. Section 6.06 State Property Tax Code states: "Unless the governing body of a unit and the chief appraiser agree to a different method of payment, each taxing unit shall pay its allocation in four equal payments to be made at the end of each calendar quarter, and the first payment shall be made before January 1 of the year in which the budget takes effect. A payment is delinquent xf not paid on the date it is due. A delinquent payment incurs a penalty of 5 percent of the amount of the payment and accrues interest at an annual rate of 10 percent. If the budget is amended, any change in the amount of a unit's allocation is apportioned among the payments remaining." 41111■111111MM IIIIII 1..st Quarter due by December 31, 2019 $180.75 2nd Quarter due by March 31, 2020 $180.75 3rd Quarter due by June 30,2020 $180.75 4th Quarter due by September 30,2020 f $180.75 Total Allocation I $723.00 -Pa .3 . 1 ..e o.t )0S3 Invoice B &A Date Invoice# MUNICIPAL TAX SERVICE, LI C 3/1/2020 MD2-067 Bill To Rock Prairie Management District No.2 13333 Northwest Freeway Suite 505 l louston TX 77040 Description Unit Count Rate Amount Ay+ik 13onnerjcc,RTA-Tax Assessor Collector lee March 2020. 515.30 515.30 2019 Additional Unit Count Invoiced 2020 3 0.90 2.70 Thank you for your business. Total $518.00 13333 Northwest Freeway, Suite 505 et Houston, TX 77040 PH:7139O0.2680 ■ wwwbarnunitax.rom fl — .,_ n Invoice B1 Date invoice# MUNICIPAL TAX SERVICE, LLC I 3/1/2020 MD2.068 Bill To Rock Prairie Management District No.2 13333 Northwest Freeway Suite 505 Houston TX 77040 1 Description Qty Rate Amount Copies 344 0.20 68.80 Records Retention 0.42 0.42 Meeting Travel Time/Mileage/Time(January 2020) 376.60 376,60 Preparation of Delq.Atty.Electronic Files 15.00 15.00 Thank you for your business. Total $460.82 13333 Northwest Freeway, Suite 505 Ft Houston.TX 77040 la PH:71 '.-100 680 is wwwbamuoitax.com f).1 #.. 1 y A I" /Ft /.!7 Jurisdiction:MD2 ROCK PRAIRIE MANAGEMENT DISTRICT NO,2 Page 1 Delinquent Tax Roll 3/6/2020 As cf 2129/2020 10:54 AM Account No/Name/Address Cad No/Property Descr, 54467001010010 00000040397 Acreage:7,77990 Over 85 No LOA BRAZOS NH LLC ROCK PRAIRIE OAKS PH 1.BLOCK 1,LOT 1&AD.1 LT 1 Veteran No 5467 NEW COPELAND RD BK 7 5&W HC,ACRES 7,7799 Installment Code N TYLER,TX 75703.3951 MEDICAL AVE Due Feb,2020 Due Mar.2020 Due Aor,2020 Year Stmt Date Del Date Cede Taxes Penalties Patmonts Del.P&I Due Deb P&I Due Del. P&I Due 2019 10/1/2019 2i1l020 42,035.48 0.00 18,274.96 1,663.24 25,423.76 2,1 8,45 25,898.97 2,613,66 26,374.18 Payment Date Payment Aunt Escrow Taxes Penalties Del. P&l Ally Fees Other Fees Refund 1/24/2020 18.274.96 0.00 18,274.96 0.00 0.00 0.00 0.00 0.00 Jurisdiction Totals(excludes Rollback Accounts1 ieAl Tax Levy 8 se Taxes Due Penalties Due pet,P&1 Due Attv Fee Due Escrow Amt Total Due Gourd %Collected 2017 19,962.78 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 2016 49,461,25 0.00 0.00 0.00 0,00 0.00 0.00 0 100.00% 2019 73.299.93 23.760.52 0.00 1.663.24 0.00 0,00 25 423.76 1 67.58% 23,760,52 0.00 1,663.24 0.00 0.00 26,423.76 1 Jurisdiction Rollback Accounts Totals Year Tax Levy Base Taxes Due Penalties Due Del.P&1 Due Ally Fee Due Escrow Amt Total Due Count 2017 5,306.29 0.00 0.00 0,00 0.00 0.00 0,00 0 100.00% 201 a 5,305.09 0.00 0.00 0.00 0.00 0,00 0.00 0 100,00% 0.00 0,00 0.00 0.00 0,00 0.00 0 Report Prepared by B&A Municipal Tax www.barnunitex.cam inMEMOMMED B A Honesty I Efficiency I Transparency I Accountability I Continui MUNICIPAL TAX SERVICE,LLC • ROCK PRAIRIE MANAGEMENT DISTRICT 2 • I • FOR THE MONTH ENDING I I March 31, 2020 111111111111 B&A MUNICIPAL TAX SERVICE,LLC 13333 NORTHWEST FREEWAY, STE 620 MAIN 713-900-2680 HOUSTON,TX 77040 TOLL FREE 1-888-598-7409 1 MUNICIPA�AX SERVICE,I_LC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 3/31/20 RECEIVABLES SUMMARY 2019 Balance Forward Levy at 05/31/19 FYE $0.00 CAD Changes/Uncollectible • $73,299.93 W 73,299.93 Outstanding Balance forward Prior Years(2018-2010) at 05/31/19 FYE $12.45 CAD Changes/Uncollectible $0.00 45 Total Levy to be collected 73,312.38 Collection prior months(all years) I I ($49,551.86) 2019 Taxes Collected net NSF& KR Refunds during current month S $0.00 Taxes Collected for Prior Years net NSF&KR Refunds $0.00 • • (49,551.86) Total Outstanding Balance 2 • • I TAX ACCOUNT Beginning Balance—Tax Account 13,678.28 Income Taxes Collected Current Year $0.00 Taxes Collected Prior Year $0.00 Penalties&Interest $0.00 Collection Fee Paid $0.00 Overpayments $0.00 NSF or Reversals, Bank Charges $0.00 Other Fees&Court Costs, Etc • $0.00 Earned Interest $0.00 Ole 13,678.28 Expenses CK# 1068 B&A Municipal Tax Service, LLC - Invoice MD2-070 $518.00 CK# 1069 B&A Municipal Tax Service, LLC - Invoice MD2-071 $429.64 $947.64 Ending Balance—Tax Account 111.110 12,730.64 B&A MUNICIPAL TAX SERVICE,LLC 13333 NORTHWEST FREEWAY, STE 620 MAIN 713-900-2680 unrTeTnrr TV 77nen TAT.f.PRPF 1_RRR-S9R-7409 2 rap& • P ICE,LLC 0 0 1110 ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 3/31/20 UTSTANDING TAXES-YEAR TO DATE • • BALANCE FORWARD• CAD ID • TAX @ SUPPLEMENTS& OUTSTANDING COLLECTIONS YEAR 10/01/19 CORRECTIONS UNCOLLECTIBLE COLLECTIONS ai TAXES PERCENTAGE 2019 $76,036.03 ($2,736.10) $0.00 $49,539.41 1111Pr $23,760.52 67.58% 2018 $49,461.25 $0.00 $0.00 $49,461.25 $0.00 100.00% 2017 $19,962.78 $0.00 $0.00 $19,962.78 ($0.00) 100.00% $23,760.52 EXEMPTIONS&TAX RATES TAX HOMESTEAD OVER 65/ 0 DEBT SERVICE CONTRACT TAX • YEAR EXEMPTION DISABLED M&0 RATE RATE RATE TOTAL RATE 2020 0.00% 0 di 0.00000 0.00000 0.00000 . 0.00000 2019 0.00% 0 0.50000 0.00000 0.00000 0.50000 2018 0.00% 0 0.50000 0.00000 0.00000 0.50000 2017 0.00% 0 0.50000 0.00000 0.00000 0.50000 DISTRICT VALUES TAX LAND& PERSONAL YEAR IMPROVEMENTS AG NET PROPERTY EXEMPTIONS TOTAL VALUE SR KR 2019 14,898,546 14,370 909,670 1,162,600 14,659,986 12 12 2018 9,881,920 28,690 309,850 328,210 9,892,250 30 30 2017 4,069,643 27,010 0 104,096 3,992,557 47 47 B&A MUNICIPAL TAX SERVICE,LLC 13333 NORTHWEST FREEWAY, STE 620 MAIN 713-900-2680 HOUSTON,TX 77040 TOLL FREE 1-888-598-7409 3 . • 401. 0 . . I. B &A • ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 3/31/20 MUNICIPAL TAX SERVICE,LLC PROFIT& LOSS CURRENT MONTH FISCAL YEAR 3/01/20 -3/31/20 6/01/19 -3/31/20 BEGINNING BALANCE 14,837.85 9,014.27 INCOME 4111 10% Rendition Penalty 0.00 0.00 Bad Check Charges 0.00 0.00 CAD Refund Excess Allotment 0.00 33.19 Collection Fee 0.00 2.91 Earned Interest 0.00 16.63 Overpayments 0.00 0.00 Penalty & interest 0.00 3.90 Rollback Tax Collected 0.00 11,118.60 Taxes Collected 0.00 49,551.86 Total Income 0.00 60,727.09 EXPENSES Audit/Records 0.00 0.00 Bank Charges 0.00 0.00 Bond Premium 0.00 50.00 CAD Fees 180.75 569.00 Certificate of Value 0.00 0.00 Copies 68.80 486.60 Correction Roll Refunds 0.00 0.00 Correction Roll Rendition Refunds 0.00 0.00 Continuing Disclosure 0.00 0.00 Court Affidavits 0.00 0.00 Delinquent Tax Attorney Assistance 15.00 60.00 Delinquent Tax Attorney Fee 0.00 2.91 Installment Tracking 0.00 0.00 Unclaimed Property Report 0.00 0.00 Legal Notices 0.00 0.00 Mailing & Handling 0.00 80.11 Meeting Travel & Mileage 376.60 2,636.60 Overpayment Refund 0.00 0.00 Public Hearing 0.00 650.00 Records Retention 0.42 3.75 Roll Update& Processing 0.00 225.00 Senate Bill 2 to CAD (5 Yr History) 0.00 16.25 Supplies 0.00 3.16 Tax Assessor Collector Fee-AB 518.00 5,161.10 Tax Rate Preparation & Calculation 0.00 _ 0.00 Transfer to Rollback Collected 0.00 6,780.19_ Transfer to Maintenance&Operating 0.00 39,338.41 Transfer to Debt Service 0.00 0.00 4110 OM 1,159.57 56,063.08 ENDING BALANCE 13.678.28 40 • 13,678.28 B&A MUNICIPAL TAX SERVICE,LLC M13333 NORTHWEST FREEWAY, STE MIME MAIN 713-900-2680 ill 4 a unf iCTCM1 Tx 77n4O OLI,FREF.1-888-598-740 • • B - A MUNICIPAL TAX SERVICE,LLC •• ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 3/31/20 YEAR TO YEAR COMPARISON • 2019 % 1 2018 % VARIANCE • 0 October $3,394.55 4,46% $0.00 0.00% .46% 1110 OM • • November $569.00 5.41% $0.00 0.00% 5.41 • • December $4,111.95 11.02% $0.00 0.00% 11.02% 1 • January $41,438.41 67.55%i $38,113.40 77.06% -9.51% • 1y • • February $25.50 67.58%' $11,321.65 99.95% -32.37% ill M • March $0.00 67.58%i $0.00 99.95% -32.37% April $0.00 $13.75 99.97% • May $0.00 $0.00 99.97% • • MO June $0.00 I F $0.00 99.97% OW i • July $0.00 $12.45 100.00% August $0.00 $0.00 100.00% • • • September $0.00• $0.00• 100.00% MONTHLY COLLECTIONS 20191 20181 • $0.00 $0.00 13&A MUNICIPAL TAX SERVICE,LLC 13333 NORTHWEST FREEWAY, STE 620 MAIN 713-900-2680 HOUSTON,TX 77040 TOLL FREE 1-888-598-7409 5 STATE OF TEXAS § COUNTY OF BRAZOS § • Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor-Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. 4111 . Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of April 2020. el= ;011,-- • Rebecca Lynn Brewer REBECCA LYNN BREWER Notar Public, State of Texas Eary lb pr9 25LEW y ���••�/� My Commission Expires Notary ID #1258819 Marsh 1,Z024 My Commission Expires March 1, 2024 • Invoice MO &A Date Invoice# MUNICIPAL TAX SERVICE, LLC j 4/1/2020 MD2-070 Bill To Rock Prairie Management District No.2 13333 Northwest Freeway Suite 620 Houston TX 77040 Description Unit Count Rate Amount Avik Bonnerjee,RTA-Tax Assessor Collector Fee April 2020, 515.30 515.30 2019 Additional Unit Count Invoked 2020 3 0.90 2.70 Thank you for your business. Total S518.00 isss.s moll west rre.eway, aurae qua Houston, I IAUgU n I:(14-9UU-2(ttU n www.barum otax,com , / f _ /1 i/ i rt] CY Invoice go &A Date Invoice# 4/1/2020 MD2-071 MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 • Description Qty Rate Amount DIM Supplies(Perforated Statement Paper) 0.70 0,70 Copies 181 0.20 36.20 Postage,Mailing,and Handling(1) 0.72 0.72 Records Retention 0.42 0.42 Preparation of Dclq.Atty.Electronic Files 15.00 15.00 Meeting Travel Timc/Mileage lime(February 2020) 376.60 376.60 Thank you for your business_ Total $429.64 13333 Northwest FrecwaY. Suite 505 a Hnaiston. TX 77040 ® PN 71'3-900.%Rff a letwaIt1 iF1]1113Fa9 f,,, EXHIBIT "D" RESOLUTION AUTHORIZING AN ADDITIONAL PENALTY ON DELINQUENT REAL PROPERTY TAXES. WHEREAS, the Board of Directors of Rock Prairie Management District No. 2 (the "District") is desirous of defraying the costs of collection of delinquent taxes; and WHEREAS, the District has contracted with an attorney for collection of delinquent taxes as set forth in Section 6.30 of V.T.C.A. Tax Code, as amended ("Tax Code"); and WHEREAS, Section 33.07 of the Tax Code, as amended, provides that, if the District has contracted with an attorney under Section 6.30 of the Tax Code, as amended, for collection of the District's delinquent taxes, the District may impose an additional penalty not to exceed the amount of the compensation specified in the contract with the attorney to be paid in connection with the collection of the delinquent taxes on taxes that become delinquent on or after February 1 of a year but not later than May 1 of that year and that remain delinquent on July 1 of the year in which they become delinquent; and WHEREAS, Section 33.08 of the Tax Code, as amended, provides that if the District imposes the additional penalty for collection costs under Section 33.07 of the Tax Code, as amended, and has contracted with an attorney under Section 6.30 of the Tax Code, as amended, for collection of the District's delinquent taxes, the District may impose an additional penalty not to exceed the amount of the compensation specified in the contract with the attorney to be paid in connection with the collection of the delinquent taxes on taxes that become delinquent on or after June 1 of a year; and WHEREAS, said Section 6.30 provides that said compensation shall not exceed twenty percent (20%) of the amount of delinquent tax, penalty and interest collected. Therefore, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 THAT: Section 1. The District has entered into a contract with an attorney pursuant to Section 6.30 of the Texas Tax Code, as amended, for the collection of delinquent taxes, penalty and interest. Section 2. District taxes that become delinquent on or after February 1 of a year but not later than May 1 of that year and that remain delinquent on July 1 of the year in which such taxes become delinquent shall incur an additional penalty of twenty percent (20%) on the amount of such taxes, penalty and interest to defray the costs of collection of said delinquent taxes, in accordance with Section 33.07 of the Tax Code, as amended. Section 3. District taxes that become delinquent on or after June 1 of a year shall incur an additional penalty of twenty percent(20%) of the amount of such taxes, penalty and interest on the first day of the first month that begins at least twenty-one (21) days after the date the notice of delinquency and penalty are sent, in accordance with Section 33.08 of the Tax Code, as amended. Section 4. The District's tax collector shall deliver a notice of delinquency and of the penalty imposed pursuant to Section 2 above to the property owner at least thirty (30) and not more than sixty(60)days before July 1. Sect. The District's tax collector shall deliver a notice of delinquency and of the penalt reposed pursuant to Section 3 above to the property owner. Section 6. Notwithstanding any provision in this Resolution to the contrary, the additional penalty imposed hereunder shall not apply to delinquent personal property taxes which have incurred an additional penalty pursuant to that certain Resolution Authorizing An Additional Penalty on Delinquent Personal Property Taxes passed and approved by the District on the 9th day of January, 2020. PASSED AND ADOPTED this the 9th day of April,2020. ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 ATTEST: Ill" I OW President, Board of Directors By: �.., . .01§fthpery, Board of Directors ANq�F�4i♦i �� ALT ' ♦ I . •� cat :4= -off V I ♦i♦♦�� .••..... ti per` -2- 486623_7 EXHIBIT "E" • EHRA —BPE No.F-726 TBPLS No.10092300 ENGINEERING THE FUTURE SINCE 1936 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 ENGINEERING REPORT APRIL 2020 Engineering Report,including: a. Authorize the design and/or advertisement of bids for construction of facilities within the District and approval of related Stormwater plans,including District. 1. Status of design of Lakeway Drive Reserve,Phase 200. No Update. Board Action: Approve the advertisement of bids for Midtown Reserve Subdivision Phase 105 and Midtown City Center Phase 301. b. Authorize the award of'or concurrence in award of contracts for the construction of facilities within the District,authorizing acceptance of Texas Ethics Commissions \"1'1 C.") Form 1295 and approval of any storm water permits. Board Action: None. c. Status of construction of facilities to serve land within the District,including the approval of any pay estimates and change orders and authorize acceptance of TEC Form 1295,including: 1. Construction of on-site sanitary sewer trunk line by Greens Prairie Investors,Ltd. Contractor Greens Prairie Investors,Ltd. Contract Days 120 days Approved Extensions 0 days Contract Completion Date 8/30/2018 Date Approved Comment Contract Bid Amount S322.584.00 5.24 *Proceed Issued Total Contract Amount $322,584.00 Total Pay Requests $0.00 Remaining on Contract $322,584.00 100.00°'%of Contract Remaining Construction is substantially complete. Board Action: None. EHRA Engineering 110011 Meadowglen Lane I Houston,Texas 770421 t 713.784.45001 f 713.784.4577 • . ■ . • II 11 11 1. • ► ► ► RE www:EHR.Ainc.coi Rock Prairie Management District No. 2 April 2020 Page 2 2. Midtown Reserve Subdivision,Phase 100 by Greens Prairie Investors,Ltd. (26 lots) Contractor Greens Prairie investors,Ltd. Contract Days 2 i days Approved Extensions ti days Contract Completion Date Date Approved Comment Contract Bid Amount $447,933.u0 Notice to Proceed Issued Total Contract Amount $44",933.00 Total Pay Requests Remaining on Contract ti45",9;3. 100.00%of Contract Remaining Paving and Utilities are substantially complete. Board Action: None. 3. Midtown Reserve,Phase 102 by Greens Prairie Investors,Ltd. (62 Lots) Contractor Greens Prairie Investors,Ltd. Contract Days 120 days Approved Extensions 0 days Contract Completion Date • Date Approved Comment Contract Bid Amount 791,0 .75 Notice to Proceed Issued Total Contract Amount $791,038.75 Total Pay Requests ;0.00 Remaining on C mtract $791,038.75 100.00%of Contract Remaining Paving and i Ttilities are substantially complete. Board Action:None. P:\151-068-00\Dots\Reports\2020\04 April 2020.doc ^ 1 EHRA EHRA Engineering 110011 Meadowglen Lane l Houston,Texas 770421t 713.784.45001f 713.784.4577 ENGINEERING THE FUTURI SINCE 1936 Rock Prairie Management District No.2 April 2020 Page 3 ._ 4. Midtown Reserve Phase, 104 by Greens Prairie Investors,Ltd. Contractor Greens Prairie Investors,.id. Contract Days 160 days Approved Extensions 0 days Contract Completion Date • Date An proved Comment Contract Bid Amount $471,655.5 Notice to Proceed Issued Total Contract Amount 0471,655.5n Total Pay Requests $0.00 Remaining on Contract $411,655.50 100.00 of Contract Remaining Construction is underway. Board Action:None. 5. Midtown Ci`y Center,Phase 601 by Elliott Construction,LLC Contractor Elliot C( truction,LLC Contract Days - dayF Approved Extensions J days Contract Completion Date gri Date pproved Commmi Contract Bid Amount $469,831.00 10/25/2019 Notice to Proceed Issued Change Order No.1 $48,710.00 1/9/2020 Telecom Installation Change Order No.2 S4 800.00 1/9/2020 Revise Waterline Total Contract Amount S523,341.00 Pay Request No.1 S160,360.48 12/12/2019 Pay Request No.2 $165,714.02 1/9/2020 Pay Request No.3 5118 242.00 2/12/2020 Total Fay Requests $444,316.50 Remaining on Contract $79,024.50 15.10%of Contract Remaining Construction is underway. Board Action: None. P:\151-068-00\Dots\Reports\2022)\04 April 2020.doc EHRA EH RA Engineering110011 Meadowglen Lane Houston,Texas 77042It 713.784.4500If 713.784.4577 ENGINEERING THE FUTURI SINCE 1936 Rock Prairie Management District No. 2 April 2020 Page 4 6. Irrigation of Phase I Park Development by Green Teams,Inc. Contractor Green Teams,Inc. Contract Days 45 days Approved Extensions 0 days Contract Completion Date 5/10/2020 Date Approved Comment Contract Bid Amount $435,305.00 3/27/2020 Notice to Proceed Issued Change Order $0.00 Quantity Adjustment $0.00 Total Contract Amount t435,3',30') Total Pay Requests $ 00 Remaining on Contract $435,305.3: 100.00%of Contract Remaining Construction is underway. Board Action: None. Landscaping of Phase I Park Development by Greener Images Contractor Greener Images Contract Days 30 days Approved Extensions 0 days Contract Completion Date 4/25/2020 4111. Date Approved ip Comment Contract Bid Amount $98,695.44 3/27/2020 Notice to Proceed Issued Quantity Adjustment No.1 $13,504.15 For Approval Add Alternate Bid Items Total Contract 'my unt $1 Pay Request No.1 $8 . For Approval Total Pay Requests $86,520.44 Remaining on Contract $25,679.15 22.89%of Contract Remaining Construction is underway. Board Action: Approve Quantity Adjustment No.1 and Pay Request No.1. P:\151-068-00\Docs\Reports\2020\04 April 2020.doc EHRA EHRA Engineering 110011 Meadowglen Lane I Houston,—exas 77042 t 713.784.45001f 713.784.4577 ENGINEERING THE FUTURI SINCE 1936 Rock Prairie Management District No.2 April 2020 Page 5__ d. Acceptance of site and/or easement conveyances for facilities to be constructed for the District and acceptance of Facilities for operation and maintenance purposes. 1. Approval of Special Warrai.ty Deed from District to City of College Station,Texas ,""City") Conveying 2.6138 acres for Bird Pond Road,Phase 2;and Board Action: None. e. Status of acceptance by the City of College Station,Texas for maintenance of streets. Metes and Bounds provided by- ,HRA,Inc. to Schwartz,Page&Harding,L.L.P. Board Action: None. P:\151-068-00\Docs\Reports\2020\04 April 2020.doc EHRA EHRAEngineeringI1001, Meadowglen Lane Houston,Texas 770421t 713.784.45001f 713.784.4577 ENGINEERING THE FUTURI SINCE 1936