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Home My WebLink About01/09/2020 - Regular Minutes - Rock Prairie Management District No. 2ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 MINUTES OF MEETING OF BOARD OF DIRECTORS January 9, 2020 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on January 9, 2020, at 4121 State Highway 6 South, College Station, Brazos County, Texas 77845, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva — President Hays Glover ---- Vice President Kamal Ariss — Assistant Vice President Jonathan Stark — Secretary Mark Lindemulder — Assistant Secretary and all of said persons were present, except Directors Ariss and Stark, thus constituting a quorum. Also present were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Josh Campbell of EHRA Engineering ("EHRA"); Avik Bonnerjee of B&A Municipal Tax Service, LLC ("B&A"); and Christina Cole of Schwartz, Page & Harding, L.L.P. ("SPH"). The President called the meeting to order and declared same open for such business as might properly come before it. PUBLIC COMMENT There were no comments from the public offered. APPROVAL OF MINUTES As the first order of business, the Board considered approval of the minutes of its meeting held on December 12, 2019. After review and discussion, Director Geva moved that the minutes for said Board meeting be approved, as written. Director Glover seconded said motion, which unanimously carried. BOOKKEEPING REPORT Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy of which report is attached hereto as Exhibit A, including checks presented for payment. Following discussion, Director Glover moved that said Bookkeeping Report be approved and that the checks identified in the report be approved for payment. Director Geva seconded the motion, which unanimously carried. ADOPTION OF RESOLUTION ADOPTING LIST OF QUALIFIED BROKERS AUTHORIZED TO ENGAGE IN INVESTMENT TRANSACTIONS WITH THE DISTRICT The Board considered adopting a list of qualified brokers authorized to engage in investment transactions with the District. Ms. Cole presented and reviewed with the Board the attached Resolution Adopting List of Qualified Brokers Authorized to Engage in Investment Transactions with the District, and a list of financial institutions, brokers and dealers attached thereto, together with a comparison of the list submitted to the list previously adopted by the Board, copies of which are attached hereto as Exhibit B. Ms. Cole further noted that the broker list presented is a list of potential institutions with which the District may engage in investment transactions compiled with the input of the District's Investment Officer, but it is ultimately the Board's decision as to where the District's funds are actually placed. After discussion, Director Geva moved that: (i) the attached Resolution Adopting List of Qualified Brokers Authorized to Engage in Investment Transactions with the District be approved by the Board and the District, as discussed, and (ii) the President and Assistant Secretary be authorized to execute same. Director Lindemulder seconded said motion, which unanimously carried. TAX ASSESSOR/COLLECTOR'S REPORT Mr. Bonnerjee then presented and reviewed with the Board the Tax Assessor -Collector Report for the months ended December 31, 2019, including checks presented for payment. A copy of such report is attached hereto as Exhibit C. After discussion, Director Lindemulder moved that the Tax Assessor -Collector Report be approved and that the checks identified therein be approved for payment. Director Glover seconded said motion, which unanimously carried. RESOLUTION CONCERNING EXEMPTIONS FROM TAXATION Ms. Cole outlined for the Board the various tax exemptions available for the District, including the exemptions provided for by Article VIII, Section 1-b of the Texas Constitution, and Section 11.13 of the Tax Code, as amended. She advised that under said provisions, the District may provide for the exemption of up to 20% (but not less than $5,000, if granted) of the market value of residential homestead improvements for the year 2020, and the District may also exempt residential homesteads of persons who are under a disability for purposes of payment of disability insurance benefits under the Federal Old Age, Survivors and Disability Insurance Act, or its successor, or persons sixty-five years of age or older from ad valorem taxes levied by the District during the calendar year 2020, and, if any such exemptions are granted, they must be for not less than $3,000 of the market value of such homesteads. After further discussion of the matter, Director Glover moved that the District (a) not grant the general residential homestead exemption, and (b) not grant an exemption for homesteads of persons under a disability or sixty-five years of age or older, and that the Resolution, attached hereto as Exhibit D relative to same be approved and adopted by the Board and the District. Director Geva seconded said motion, which carried unanimously. 2 543725 REVIEW AND APPROVAL OF PROPOSALS FOR RENEWAL OF DISTRICT INSURANCE COVERAGES Ms. Cole advised the Board that the District's current insurance policies will expire on March 31, 2020. She noted that such insurance was issued through McDonald & Wessendorff Insurance ("M&W"). Following discussion, it as the consensus of the Board to obtain renewal proposals from M&W to be reviewed at the February meeting, at which time a decision could be made as to whether additional proposals will be solicited. FUTURE AGENDA ITEMS • The Board considered items for placement on future agendas. No specific agenda items, other than routine and ongoing matters were requested to be placed on a future agenda. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Glover, seconded by Director Geva, and unanimously carried, the meeting was adjourned. 4 Se tary 543725 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of January 9, 2020 Exhibit A Bookkeeping Report Exhibit B Resolution Adopting List of Qualified Brokers Authorized to Engage in Investment Transactions with the District and List of Financial Institutions, Brokers and Dealers Exhibit C Tax Assessor -Collector Report Exhibit D Resolution Concerning Exemptions From Taxation Exhibit E Resolution Authorizing An Additional Penalty on Delinquent Personal Property Taxes Exhibit F Engineering Report 5 543725 EXHIBIT "A" MUNICIPAL ACCOUNTS CONSULTING, L..P. Rock Prairie Management District No. 2 Bookkeeper's Report January 9, 2020 1281 Brittmoore Road • Houston, Texas 77043 • Phone: 713.623.4539 • Fax: 713.629.6859 Num Rock Prairie MD No. 2 - GOF Cash Flow Report - Checking Account As of January 9, 2020 Name Memo Amount Balance BALANCE AS OF 12/13/2019 $14,851.66 Receipts Maintenance Tax Collections Interest earned on Checking Total Receipts 4,338.41 4.35 Disbursements 1085 EHRA Engineering Engineering Fees (1,527.94) 1086 Municipal Accounts & Consulting, LP Bookkeeping Fee (610.93) 1087 Schwartz, Page & Harding, L.L.P. Legal Fees (3,613.70) 1088 McDonald & \Vessendorff Insurance Annual Insurance Premium 0.00 Fees Compass Bank Service Charge (4.35) Total Disbursements 4,342.76 (5,756.92) BALANCE AS OF 01/09/2020 $13,437.50 BBVA USA -PREMIER - 14HIi0276 2 Financial Institution (Acct Number) Rock Prairie Management District No. 2 Account Balances As of January 9, 2020 Issue Maturity Interest Account Date Date Rate Balance Notes Fund: Operating Checking Account(s) BBVA USA -PREMIER (XXXX0276) 0.15 % 13,437.50 Checking Account Totals for Operating Fund: $13,437.50 Grand total for Rock Prairie Management District No. 2: $13,437.50 Rock Prairie MD No. 2 - GOF Actual vs. Budget Comparison December 2019 December 2019 June 2019 - December 2019 Annual Actual Budget Over/(Under) Actual Budget Over/(Under) Budget Revenues 14100 Developer Advance 0 0 0 67,490 67,490 0 67,490 14350 Maintenance Tax Collections 4,338 4,340 (2) 4,338 4,340 (2) 40,000 14380 Other Income 4 1 4 14 6 9 10 Total Revenues 4,343 4,341 2 71,843 71,836 7 107,500 Expenditures 16330 Legal Fees 3,482 5,000 (1,518) 32,457 35,000 (2,543) 60,000 16350 Engineering Fees 1,528 2,750 (1,222) 15,753 19,250 (3,497) 33,000 16430 Bookkeeping Fees 483 500 (17) 3,083 3,500 (417) 6,000 16450 Legal Notices & Other Publ. 0 0 0 0 0 0 2,000 16460 Printing & Office Supplies 55 58 (3) 566 408 158 700 16470 Filing Fees 0 58 (58) 375 408 (34) 700 16480 Delivery Expense 0 17 (17) 176 117 59 200 16520 Postage 0 4 (4) 27 29 (2) 50 16530 Insurance & Surety Bond 0 0 0 0 0 0 3,500 16540 Travel Expense 194 108 86 790 758 32 1,300 16560 Miscellaneous Expense 14 4 10 334 29 305 50 Total Expenditures 5,757 8,500 (2,743) 53,562 59,500 (5,938) 107,500 Excess Revenues (Expenditures) ($1,414) ($4,159) $2,745 $18,281 S12,336 $5,945 SO 4 Rock Prairie MD No. 2 - GOP Balance Sheet As of December 31, 2019 ASSETS Current Assets Checking/Savings 11100 - Cash in Bank 11105 • Cash in Bank - Tax Account Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilides Accounts Payable 12000 • Accounts Payable Dec 31, 19 19,190 9,014 28,204 28,204 28,204 5,753 Total Accounts Payable 5,753 Total Current Liabilities 5,753 Total Liabilides 5,753 Equity 13010 • Unallocated Fund Balance 4,171 Net Income 18,281 Total Equity 22,452 TOTAL LIABILITIES & EQUITY 28,204 5 EXHIBIT "B" RESOLUTION ADOPTING LIST OF QUALIFIED BROKERS AUTHORIZED TO ENGAGE IN INVESTMENT TRANSACTIONS WITH ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 WHEREAS, Rock Prairie Management District No. 2 (the "District") is a body politic and corporate and a governmental agency of the State of Texas, operating under and governed by the provisions of Chapter 3909, Texas Special District Local Laws Code, and Sections 52 and 52-a of Article III and Section 59 of Article XVI of the Texas Constitution; and WHEREAS, Chapter 2256, Texas Government Code, as amended, requires that the Board of Directors of the District annually review, revise and adopt a list of qualified brokers that are authorized to engage in investment transactions with the District; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2, THAT: Section 1: The Board of Directors of the District hereby adopts the list of financial institutions, brokers and dealers attached hereto as Fxhibit "A" as the list of qualified brokers that are authorized to engage in investment transactions with the District. Section 2: The provisions of this Resolution shall be effective as of its date of approval by the Board of Directors and shall remain in effect until modified by action of the Board of Directors, and any resolution heretofore adopted by the Board of Directors adopting a list of qualified brokers that are authorized to engage in investment transactions with the District shall be and is hereby revoked as of the effective date of this Resolution. PASSED AND ADOPTED this 6th day of January, 2020. ATTEST: By: olimAiw,i/fant Secretary, Board of Directors 0 ROCK % •,.:..,.. : = -,--c-%:.. 1110.4')-------z:'.7 - 047. .. 0 ..,.. ...... ....... v z... Sttnniat0" ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 4t'Y 11. By: President, Board of Director EXHIBIT "A" LIST OF AUTHORIZED BROKERS Allegiance Bank Amegy Bank, a division of Zions Bancorporation N.A. American Bank of Commerce (ABC Bank) Austin Ca ital Bank SSB BanCorpSpouth Bank of America N.A./B of A Securities Bank of Texas, a division of BOKF, N.A. Bank OZK BBVA USA Beal Bank SSB / Beal Bank USA BOK Financial Securities, Inc. / BOSC, Inc. Business Bank of Texas, N.A. Cadence Bank, N.A. Capital Bank of Texas Capital One, N.A. Central Bank Chasewood Bank Citibank N.A./Citigroup Comerica Bank Commercial State Bank Community Bank of Texas, N.A. East West Bank First Citizens Bank First Financial Bank, N.A. First National Bank Texas/First Convenience Bank First Texas Bank First United Bank Frontier Bank of Texas Frost Bank FTN Financial Guaranty Bank & Trust, N.A. Hancock Whitney Bank Heritage Bank, N.A. Herring Bank Hilltop Securities, Inc. HomeTown Bank, N.A. IberiaBank Independent Financial International Bank of Commerce (IBC Bank)/ Commerce Bank J.P. Morgan Chase & Co./J.P. Morgan Securities/ JPMorgan Chase Bank, N.A. LOGIC (Local Gov't. Investment Cooperative) Lone Star Bank Lone Star Investment Pool/First Public, LLC Moody National Bank Morgan Stanley NewFirst National Bank Pioneer Bank PlainsCapital Bank Plains State Bank Prosperity Bank Raymond James Financial, Inc. RBank RBC Capital Markets/RBC Investments Regions Bank Robert W. Baird & Company, Inc. Simmons Bank Southside Bank SouthStar Bank, SSB Spirit of Texas Bank SSB State Street Bank & Trust Co. Texan Bank Texas Capital Bank, N.A. Texas Citizens Bank Texas C.L.A.S.S. Texas Exchange Bank Texas First Bank Texas Gulf Bank, N.A. Texas Regional Bank TexPool/TexPool Prime Tex -STAR Investment Pool The Bank of New York Mellon Trust Company, N.A. The First National Bank of Bastrop The Independent Bankers Bank, N.A. (TIB) Third Coast Bank S.S.B. Truist Financial Corporation Trustmark National Bank UBank UBS Securities LLC. United Bank of El Paso del Norte United Texas Bank Unity National Bank Vantage Bank Texas Veritex Community Bank Wallis Bank Wells Fargo Advisors Wells Fargo Bank, N.A. Wells Fargo Securities, LLC WestStar Bank Woodforest National Bank EXHIBIT "A" IMO LIST OF AUTHORIZED BROKERS Allegiance Bank Amegy Bank, ' .0 ., a division of Zions Bancorporation N.A. American Bank of Commerce (ABC Bank) Austin Ca ital Bank SSB IBanCorpSouthpBank Bank of America N.A./Merrill-hynchB of A Securitie Bank of Texas, a division of BOKF, N.A. Bank OZK Bank-efthe-West BBVA Beal Bank SSB / Beal Bank USA Blaekroel-Investments; Ire BOK Financial Securities, Inc. / BOSC, Inc. B-raneh-Banking-and--Trrkst-Campan}`(BB -T) Business Bank of Texas, N.A. Cadence Bank, N.A. Capital Bank of Texas Capital One, N.A. Central Bank Chasewood Bank Citibank N.A./Citigroup Comerica Bank Commercial State Bank Community Bank of TexasN East West Bank Ed-ward-Jene-s Federated -Investors -Ire Bideli- Investments First Ctizens Bank First Financial Bank, N.A. First National Bank Texas/First Convenience Bank First Texas Bank First United Bank Frontier Bank of Texas Frost Bank FTN Financial Guaranty Bank & Trust, N.A. Hancock Whitney Bank Heritage Bank, N.A. Herring Bank Hilltop Securities, Inc. HomeTown Bank, N.A. IberiaBank ndent Bank imancial Tonal Bank of Commerce (IBC Bank)L )un- J.P. Morgan Chase & Co./J.P. Morgan Securities/ JPMorgan Chase Bank, N.A. • • LOGIC (Local Gov't. Investment Cooperative) Lone Star Bank Lone Star Investment Pool/First Public, LLC Lowery Bank a d. i i fH , tingten State MidSeut -Baal -NT Moody National Bank Morgan Stanley NewFirst National Bank Pioneer Bank PlainsCapital Bank Plains State Bank Preferred -Bank Prosperity Bank Raymond James Financial, Inc. RBCBCapital Markets/RBC Investments Regions Bank Robert W. Baird & Company, Inc. Simmons Bank Southside Bank SouthStar Bank, SSB Spirit of Texas Bank SSB State Street Bank & Trust Co. Texan Bank Texas Capital Bank N.A. Texas Citizens Bank Texas C.L.A.S.S. Texas Exchange Bank Texas First Bank Texas Gulf Bank, N.A. Texas Regional Bank TexPool/TexPool Prime Tex -Star STAR Investment Pool The-Bank-o-f-New--York-Mellen The Bank of New York Mellon Trust Company, N.A. The First National Bank of Bastro The Independent Bankers Bank (TIB) Third Coast Bank S.S.B. Aft raiist Finan Trustmark Nationa c UBBS Sewties LLC. • ited Bank of El Paso del Norte nited Texas Bank Unity National Bank Vantage Bank Texas Veritex Community Bank Wallis Bank Wells Fargo Advisors Wells Fargo Bank, N.A. Wells Fargo-lrrvestmei t LLC Wells Fargo Securities, LLC WestStar Bank Woodforest National Bank EXHIBIT "C" Honesty I Efficiency I Transparency I Accountability I Continuity MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE MONTH ENDING December 31, 2019 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 1 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 12/31/19 RECEIVABLES SUMMARY 2019 Balance Forward Levy at 05/31/19 FYE CAD Changes / Uncollectible Outstanding Balance forward Prior Years (2018-2010) at 05/31/19 FYE CAD Changes / Uncollectible —otal Levy to be collected Collection prior months (a. years) 2019 Taxes Collected net NSF & KR Refunds during current month Taxes Collected for Prior Years net NSF & KR Refunds Total Outstanding Balance TAX ACCOUNT Income Taxes Collected Current Year Taxes Collected Prior Year Penalties & Interest Collection Fee Paid Overpayments NSF or Reversals, Bank Charges Other Fees & Court Costs, Etc Earned nterest Beginning Balance — Tax Account Expenses CK# 1060 B&A Municipal Tax Service, LLC - Invoice MD2-063 CK# 1061 B&A Municipal Tax Service, LLC - Invoice MD2-064 Ending Balance —Tax Account $0.00 $73,299.93 $12.45 $0.00 ($3,976.00) ($4,111.95) $0.00 73,299.93 12.45 4.3,31.8 • (8,087.95) 65,22 OEM $4,111.95 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1.50 $4,113.45 MO $518.00 $62.52 $580.52 5,801.35 9,914.80 9,334.28 11110& A MUNICIPAL TAX SERVICE, LLC, 3 3333 NORTHWEST FREEWAY, STE 50 HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 2 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 12/31/19 OUTSTANDING TAXES - YEAR TO DATE TAX YEAR 2019 2018 2017 BALANCE FORWARD 10/01/19 $76,036.03 $49,461.25 $19, 962.78 CAD • SUPPLEMENTS & CORRECTIONS UNCOLLECTIBLE ($2,736.10) $0.00 $0.00 $0.00 $0.00 $0.00 XEMPTIONS & TAX RATES TAX YEAR 2019 2018 2017 HOMESTEAD EXEMPTION 0.00% 0.00% 0.00% ISTRICT VALUES TAX YEAR 2019 2018 2017 LAND & IMPROVEMENTS 14,898,546 9,881,920 4,069,643 OVER 65 / DISABLED 0 0 0 AG NET 14,370 28,690 27,010 COLLECTIONS $8,075.50 $49,461.25 $19,962.78 DEBT SERVICE M & 0 RATE RATE 0.50000 0.00000 0.50000 0.00000 0.50000 0.00000 PERSONAL PROPERTY 909,670 309,850 0 EXEMPTIONS 1,162,600 328,210 104,096 OUTSTANDING TAXES $65,224.43 $0.00 ($0.00) $65,224.43 CONTRACT TAX RATE di 0.00000 0.00000 0.00000 COLLECTIONS PERCENTAGE 11.02% 100.00% 100.00% TOTAL RATE 0.50000 0.50000 0.50000 TOTAL VALUE SR KR 14,659,986 12 12 9,892,250 30 30 3,992,557 47 47 R & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 3 B&A ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 12/31/19 MUNICIPAL TAX SERVICE,LLC. PROFIT & LOSS CURRENT MONTH FISCAL YEAR 12/01/19 - 12/31/19 6/01/19 - 12/31/19 BEGINNING BALANCE 6,551.96 9,014.27 INCOME 10% Rendition Penalty 0.00 0.00 Bad Check Charges 0.00 0.00 CAD Refund Excess Allotment 0.00 33.19 Collection Fee 0.00 2.91 Earned Interest 1.50 9.34 Overpayments 0.00 0.00 Penalty & Interest 0.00 2.12 Rollback Tax Collected 0.00 4,338.41 Taxes Collected 4,111.95 8,087.95 Total Income 4,113.45 12,473.92 EXPENSES Audit/Records 0.00 0.00 Bank Charges 0.00 0.00 Bond Premium 0.00 50.00 CAD Fees 180.75 388.25 Certificate of Value 0.00 0.00 Copies 35.80 337.80 Correction Roll Refunds 0.00 0.00 Correction Roll Rendition Refunds 0.00 0.00 Continuing Disclosure 0.00 0.00 Court Affidavits 0.00 0.00 Delinquent Tax Attorney Assistance 0.00 30.00 Delinquent Tax Attorney Fee 0.00 2.91 Installment Tracking 0.00 0.00 Unclaimed Property Report 0.00 0.00 Legal Notices 0.00 0.00 Mailing & Handling 0.00 60.64 Meeting Travel & Mileage 0.00 1,882.56 Overpayment Refund 0.00 0.00 Public Hearing 0.00 650.00 Records Retention 0.01 0.06 Roll Update & Processing 18.75 206.25 Senate Bill 2 to CAD (5 Yr History) 0.00 16.25 Supplies 0.00 3.16 Tax Assessor Collector Fee - AB 515.30 3,607.10 Tax Rate Preparation & Calculation 0.00 0.00 Transfer to Maintenance & Operating 0.00 4,338.41 _ _ Transfer to Debt Service 0.00 0.00 750.61 11,573.39 ENDING BALAIQCE 9 914.80 9,914.80 s • B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWES-FREEWAY, STE 50 L4IN 00-268 HOUS ON, TX 77040 TOLL FREE 1-888-598-7409 4 IIVICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 12/31/19 • • October November YEAR TO YEAR COMPARISON 2019 % 2018 $3,394.55 $569.00 December 41111 Janu Ary March April May June July August • Septembeer •• 4. % $0.00 • 5.41VO $0.00 11.02% • $0.00 • • • • 0 • • 0% 0.00% VARIANCE 1 446% 5.41% 0.00% 11.02% $38,113.40 77.06% • • • • $11,321.65 99.95% II $0.00 •$13.75 • $0.00• $0.00 • •$12.45 $0.00. . • . $0.00 owe• . 0 $0.00 ONTHLY COLLECTIONS $0.00 $0.00 $0.00 $0.00 $0.000 $0.00 $0.00 2019 2018 $4,111.95 99.95% { 99.97%. 99.97% Gs • 99.97% 100.00% 100.00% 100.00 /°_ 111.1. B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 5 OD • 'MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 FOR THE PERIOD ENDING 12/27/19 PLEDGED SECURITIES REPORT SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000 COLLATERAL SECURITY AGREEMENT ON FILE : YES TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: NO TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE W/ DISTRICT INVESTMENT POLICY: YES • • B A MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 505 HOUSTON TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 PS i J A J L i Js ii i REBECCA LYNN BREWER Notary ID # 1258819 My Commission Expires March 1, 2020 STATE OF TEXAS § COUNTY OF BRAZOS § Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of January 2020. • • re.oe( Rebecca Lynn Brewer Notary Public, State of Texas Notary ID #1258819 My Commission Expires March 1, 2020 MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 505 Houston TX 77040 Invoice Date invoice # 1/1/2020 MD2-063 Description Unit Count Rate Amount Avik Bonnerjee, RTA -'fax Assessor Collector Fee January 2020. 515.30 515.30 2019 Additional tinit Count Invoiced 2020 3 0.90 2.70 Thank you for your business. Total $518.00 �t 1,01.ao 0,K hobo 13333 Northwest Freeway, Suite 505 RI Houston, TX 77040 e PH: 713-900-2680 ® wwwbamunitax.com MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 505 Houston TX 77040 Invoice Date Invoice # 1/1/2020 MD2-064 Description Qty Rate Amount Copies Postage, Mailing, and Handling (1) Roll update & Processing (November 2019) Records Retention 201 0.25 0.20 0.72 75.00 2.85 40.20 0.72 18.75 2.85 Thank you for your business. Total 13333 Northwest Freeway, Suite 505 D Houston, 'FX 77040 1.o1. C /o&I PH:713-900-2680 E wwwbarnnnitax.com $62.52 EXHIBIT "D" RESOLUTION CONCERNING EXEMPTIONS FROM TAXATION WHEREAS, the laws of the State of Texas provide, under certain circumstances, for the exemption of a portion of the value of residence homesteads from ad valorem taxation; and WHEREAS, the Board of Directors of ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 (the "District") has considered the various exemptions which may be granted. Now, Therefore, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 THAT: Section 1: For the tax year 2020, the Board of Directors has considered and has decided not to exempt from ad valorem taxation by the District any portion of the appraised value of residence homesteads of individuals who are under a disability for purposes of payment of disability insurance benefits under Federal Old -Age, Survivors, and Disability Insurance or are sixty-five (65) years of age or older, as authorized by, and in accordance with the provisions of, Article 8, Section 1-b (b), Texas Constitution, as amended, and Section 11.13 of the Tax Code, as amended. Section 2: For the tax year 2020 the Board of Directors has considered and has decided not to adopt a general residential homestead exemption as authorized by Article 8, Section 1- b(e), Texas Constitution, as amended, and Section 11.13 of the Tax Code, as amended. Section : This Resolution constitutes official action by the Board of Directors of the District concerning the foregoing tax exemptions. PASSED AND ADOPTED this the 9th day of January, 2020. �, etary, Board rn_ :a President, Board of Directors 460128-7 EXHIBIT "E" RESOLUTION AUTHORIZING AN ADDITIONAL PENALTY ON DELINQUENT PERSONAL PROPERTY TAXES WHEREAS, the Board of Directors of Rock Prairie Management District No. 2 (the "District") is desirous of defraying the costs of collection of delinquent taxes; and WHEREAS, the District has contracted with an attorney for collection of delinquent taxes as set forth in Section 6.30 of V.T.C.A. Tax Code, as amended ("Tax Code"); and WHEREAS, Section 33.11 of the Tax Code, as amended, provides that, if the District has contracted with an attorney under Section 6.30 of the Tax Code, as amended, for collection of the District's delinquent taxes, the District may impose an additional penalty not to exceed the amount of the compensation specified in the contract with the attorney to be paid in connection with the collection of the delinquent personal property taxes on personal property taxes that become delinquent on or after February 1 of a year and that remain delinquent sixty (60) days after the date on which they become delinquent; and WHEREAS, said Section 33.11 provides that said penalty shall not exceed the amount of compensation specified in the contract with the above -described attorney; and WHEREAS, said contract specifies compensation in the amount of twenty percent (20%) of the amount of delinquent tax, penalty and interest collected; Therefore, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 THAT: Section 1. The District has entered into a contract with an attorney pursuant to Section 6.30 and in accordance with Section 33.11 of the Tax Code, as amended, for the collection of delinquent taxes, penalty and interest. Section 2. District taxes on personal property that become delinquent on or after February 1 of a year and that remain delinquent sixty (60) days after said date shall incur an additional penalty of twenty percent (20%) on the amount of such personal property taxes, penalty and interest to defray the costs of collection of said delinquent taxes, in accordance with Section 33.11 of the Tax Code, as amended. Section 3. The District's tax collector shall deliver a notice of delinquency and of the penalty imposed pursuant to Section 2 above to the property owner at least thirty (30) and not more than sixty (60) days before the date on which the penalty will be incurred in the manner required by Section 33.11 of the Tax Code, as amended. Section 4. Delinquent personal property taxes which incur the penalty set forth in this Resolution shall not be subject to an additional penalty under Section 33.07 of the Tax Code, as amended, it being found and declared by the Board of Directors of the District that the penalty hereunder is an alternative to the authority of said Section 33.07. PASSED AND ADOPTED this the 9th day of January, 2020. ATTEST: By: `\��r�i'ifii; lan ary, Board of Directors ROCK PRAIRIE MANAGEMENT DISTRICT NO.2 By: President, Board of Directors 508366_4 -2- EXHIBIT "F" • •EI-�A • ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 ENGINEERING REPORT JANUARY 2020 TBPE No. F-726 TBPLS No. 10092300 Engineering Report, including: a. Authorize the design and/or advertisement of bids for construction of facilities within the District and approval of related Stormwater plans, including District. 1. Status of design of Lakeway Drive Reserve, Phase 200. No Update. Board Action: None. b. Authorize the award of/or concurrence in award of contracts for the construction of facilities within the District, authorizing acceptance of Texas Ethics Commissions ("TEC") Form 1295 and approval of any storm water permits. 1. Irrigation and Landscape for Phase I Park Development. No Update. Board Action: None. c. Status of construction of facilities to serve land within the District, including the approval of any pay estimates and change orders and authorize acceptance of TEC Form 1295, including: 1. Construction of on -site sanitary sewer trunk line by Greens Prairie Investors, Ltd. Contractor Greens Prairie Investors, Ltd. Contract Days 120 days Approved Extensions days Contract Completion Date 8/30/2018 DER rn cued Comment Contract Bid Amount $322 5R4.00 5/2/2018 Notice to Proceed Issued Total Contract Amount $322,584.00 Total Pay Requests $0.00 Remaining on Contract $322,584,i,J 100,00% of Contract Remaining Construction is substantially complete. Board Action: None. P:\151-068-00\Docs\Reports\O1 Ian ?020.doc 1555 Westoffice Drive I Ho Engineering the Future Since 1936 ton, Texas 77042 I t 713.784.4500 I f 713.784.4577 I www.EHRAinc.com Rock Prairie Management District No. 2 January 2020 Page 2 2. Construction of water, sanitary, drainage and paving facilities for Bird Pond Road by Brazos Paving, Inc. Contractor Bravos Paving, Inc. Contract Days 300 days Approved Extensions 41 days Contract Completion Date 9/7/2019 Date Approved Comment Contract Bid Amount $4,784,000.00 10/1/2018 Notice to Proceed Issued Quantity Adjustment No. 1 ($366,609,99) 7/11/2019 Removed 600 LF of Roadway Change Order No. 1 $80,296.40 7/11/2019 Added Waterline Crossings for Future Single Family Sections Design changes in Street Lights and Change Order No. 2 $169,865.93 7/11/2019 additional Waterline crossings to serve future developments Quantity Adjustment No. 2 ($1.07,280.00) 7/11/2019 Removed Street Light Poles Quantity Adjustment No. 3 $4,121.90 7/11/2019 Additional Excavation Change Order No. 3 $32,800.00 12/12/2019 Additonal Storm Sewer Change Order No. 4 $12,764,84 For Approval Masonry Wall Quantity Adjustment No. 4 $8,432,20 For Approval Additional Lake Edge Quantity Adjustment No. 5 ($98,333.70) For Approval Adjust Dewatering Amount Change Order No. 5 $58,974.70 For Approval Detention Outfall Total Contract Amount S4,579,032.28 Pay Request No. 1 $94,060.58 1/17/2019 Pay Request No. 2 $361,440.16 1/17/2019 Pay Request No. 3 $157,923.91 2/14/2019 Pay Request No. 4 $198,528,22 2/14/2019 Pay Request No. 5 $231,434.60 4/18/2019 Pay Request No. 6 $334,237.70 7/11/2019 Pay Request No. 7 $342,106.70 7/11/2019 Pay Request No. 8 $268,160.84 7/11/2019 Pay Request No. 9 $563,978.60 7/11/2019 Pay Request No. 10 $507,907.07 9/12/2019 Pay Request No. 11 $393,729.40 12/12/2019 Pay Request No. 12 $474,737.38 12/12/2019 Pay Request No. 13 $133,686.84 For Approval Pay Request No, 14 Revised $26,397.23 For Approval Total Pay Requests $4,121,129.23 Remaining on Contract $457,903.05 10.00% of Contract Remaining Construction is substantially complete. Board Action: Approve Pay Request No. 13 and 14; Change Order No. 4 and 5; and Quantity Adjustment No. 4 and 5. P;\151-068-00\Does\Reports\01 Jan 2020.doc 10555 Westoffice Drive I Houston, Texas 77042 t 713.784.4500 I f 713.784.4577 I www.EHRAinc.com EHRA Rock Prairie Management District No. 2 January 2020 Page 3 3. Midtown Reserve Subdivision, Phase 100 by Greens Prairie Investors, Ltd. (26 lots) Contractor Greens Prairie Investors, Ltd. Contract Days 120 days Approved Extensions 0 days Contract Completion Date Date Approved Comment Contract Bid Amount S447,933.00 Notice to Proceed Issued Total Contract Amount $447,933.00 Total Pay Requests $0.00 Remaining an Contract $447,933,00 100.00% of Contract Remaining Paving and Utilities are substantially complete. Board Action: None. 4. Midtown Reserve, Phase 102 by Greens Prairie Investors, Ltd (62 Lots) Contractor Greens Prairie Investors, Ltd. Contract Days 120 days Approved Extensions 0 days Contract Completion Date Date Approved Comment Contract Bid Amount S791,038.75 Notice to Proceed Issued Total Contract Amount $791,038,75 Total Pay Requests $0,00 Remaining on Contract $791,038.75 100.00% of Contract Remaining Paving and Utilities are substantially complete. Board Action: None. P:\151-068-00\Does\Reports\01 Jan 2020.doc 10555 Westoffice Drive I Houston, Texas 77042 t 713.784.4500 1 f 713.784.4577 I www.EHRAinc.com E H RA Rock Prairie Management District No. 2 January 2020 Page 4 5. Midtown Reserve Phase, 104 by Greens Prairie Investors, Ltd. Contractor Greens Prairie Investors, Ltd. Contract Days 160 days Approved Extensions 0 days Contract Completion Date Date Approved Comment Contract Bid Amount S471,655.50 Notice to Proceed Issued Total Contract Amount $471,655.50 Total Pay Requests $0.00 Remaining on Contract Construction is underway. Board Action: None. $471,655.50 100.00% of Contract Remaining 6. Midtown City Center, Phase 601 by Elliott Construction, LLC Contractor Elliot Construction, LLC Contract Days 100 days Approved Extensions 0 days Contract Completion Date Date Approved Comment Contract Bid Amount $469,831.00 10/25/2019 Notice to Proceed Issued Change Order No. 1 $48,710.00 For Approval Telecom Installation Change Order No. 2 $4,800.00 For Approval Revise Waterline Total Contract Amount $523,341.00 Pay Request No. 1 $160,360.48 12/12/2019 Pay Request No. 2 $165,714.02 For Approval Total Pay Requests $326,074.50 Remaining on Contract $197,266.50 37.69% of Contract Remaining Construction is underway. Board Action: Approve Pay Request No. 2 and Change Order No. 1 and 2. P:\151-068-00\Dots\Reports\01 Jan 2020.doc 10555 Westoffice Drive I Houston, Texas 77042 t 713.784.4500 I t 713.784.4577 I www.EHRAine.cam EHRA Rock Prairie Management District No. 2 January 2020 Page 5 d. Acceptance of site and/or easement conveyances for facilities to be constructed for the District and acceptance of facilities for operation and maintenance purposes. Board Action: None. e. Adoption of a plan relative to future proposed recreational facilities and adoption of a Resolution Adopting Plan for recreational facilities. Board Action: None. f. Status of acceptance by the City of College Station, Texas for maintenance of streets. Accepted by City of College Station. Board Action: None. P:A151-068-OO\DocARcpocts\01 Jan 2O20.doc 10555 Westoffice Drive I Houston, Texas 77042 t 713.784.4500 I f 713.784.4577 I www.EHRAinc.com EHRA