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Home My WebLink About06/11/2020 - Workshop Minutes - City CouncilWKSHP061120 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP VIA TELECONFERENCE CITY OF COLLEGE STATION JUNE 11, 2020 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell John Nichols Dennis Maloney City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:07 p.m. on Thursday, June 11, 2020 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:08 p.m. on Thursday, June 11, 2020 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas  Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District Court, Brazos County, Texas WKSHP061120 Minutes Page 2  Veronica Alejandra Ibarra v. The City of College Station; Cause No. 20000325CV361; in the 361st District Court, Brazos County, Texas B. Consultation with attorney to receive legal advice; to wit:  Legal advice regarding termination of the FY20 funding agreements between the City and Experience Bryan College Station. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-Evaluation  City Manager Executive Session recessed at 6:02 p.m. 3. Reconvene from Executive Session and take action, if any. No vote or action was taken in Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Item 3.5 was pulled from Consent for clarification. (3.5): Donald Harmon, Director of Public Works, explained that the request for proposals solicited from contractors for mowing and landscape maintenance were divided into five (5) categories: Facilities – city buildings and Northgate District; Electric – CSU electric substations and buildings; Water/Wastewater – CSU water and wastewater sites, Parks – neighborhood parks and cemeteries; Finish mowing – street right of ways and medians. He also noted that the 4.7% increase in this renewal was largely due to the addition of a park which was recently completed. 5. Workshop 5.1 Presentation, discussion, and possible action regarding the FY20 Year End Estimate. Mary Ellen Leonard, Director of Fiscal Services, presented the status of the proposed FY20 year- end estimate and the current estimate of the financial impact to the City’s budget related to COVID-19. She also gave a brief overview of the projected revenue impact and some mitigation strategies related to recent economic events. Fy20 General Fund Year End Estimate – COVID-19 Sales Tax Impact WKSHP061120 Minutes Page 3 Mrs. Leonard explained that staff has strategically evaluated the known and projected impacts of COVID-19 on the City’s FY20 Budget. The projected FY20 budget changes that will be part of a future budget amendment will be outlined for Council. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Maloney, the City Council voted six (6) for and none (0) opposed, to receive the FY20 Year End Estimate as presented by staff. The motion carried unanimously. 5.2 Presentation, discussion, and possible action regarding the elements of a prospective ordinance regulating short-term rental units in College Station. Brian Piscacek, Assistant to the City Manager, stated that on May 28, 2020, staff presented a revised ordinance which defined STRs into 3 categories and placed restrictions in some zoning districts based on owner-occupancy. The ordinance also provided clarity on bed and breakfast facilities and established more regular life safety inspections. Mr. Piscacek explained that following the discussion, Council requested that staff return with a Workshop presentation to review the elements of a prospective ordinance and work toward the development of a final draft for consideration. Staff recommends Council receive the presentation and provide direction regarding the specific elements to include in a prospective short-term rental ordinance. STR Draft Ordinance Draft Ordinance 1 • Permitting process • Owner/operator/local contact • Guest brochure • Life safety inspection • HOT collection & remittance • No restrictions regarding owner-occupancy Draft Ordinance 2 • Permitting process • Owner/operator/local contact • Guest brochure • Life safety inspection • HOT collection & remittance • Restricted non-owner-occupied STRs in GS, RS, & WRS Decision Points • Owner-occupancy • Verification of “permanent residence” • Grandfathering • STR inspections • Neighbor notification At approximately 7:02 p.m., Mayor Mooney opened Citizens Comments. Hayden Paul, College Station, stated he is here in opposition and feels this is not the time to pass this STR ordinance. He expressed that this ordinance still needs to be vetted by the stakeholders and that if the council does not proceed with caution the ordinance could be challenged in court. WKSHP061120 Minutes Page 4 David Higdon, College Station, expressed his thanks to the City Attorney and the work the Legal Department has done to prepare an ordinance that could be enforced. Mr. Higdon requested that Council move forward with the second draft and stated that CSAN believes is vital to protecting neighborhoods from the introduction of investor owned STRs in our General Suburban (GS), Restricted Suburban (RS) and Wellborn Restricted Suburban (WRS) districts, with an amendment of adding the grandfathering clause. There being no further comments, Citizens Comments was closed at 7:15 p.m. Council directed staff to move forward with drafting an Ordinance No 2 with modifications to:  Owner-Occupancy: Restrictions on non-owner occupied STRs in General Suburb, Restricted Suburban, and Wellborn Restricted Suburban  Verification of Residence: Require proof of a Homestead Exemption for locations which require owner occupancy  Grandfathering: Provide Grandfathering for existing non-owner occupied STRs, but restrict future owners  Inspections: Require initial inspections, but allow self-certification thereafter  Notification: Make information available through the City website 6. Council Calendar Council reviewed the calendar. 7. Discussion, review, and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Comprehensive Plan Evaluation Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Operation Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Councilmember Nichols reported on the Census Committee Group. 8. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 8:26 p.m. on Thursday, June 11, 2020. WKSHP061120 Minutes Page 5 ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary