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HomeMy WebLinkAbout03/12/2019 - Agenda Packet - Parks Boardirt44-41144 CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday March 12, 2019 REGULAR MEETINGiv6:00 PM Lick Creek Nature Center 13600 Rock Prairie Rd. College Station, TX 77845 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the February 12, 2019 meeting. 5. Presentation, discussion, possible action on the proposed official naming of "Southeast Community Park". 6. Discussion on Council direction for Thomas Park. 7. Strategic Planning: Short and Long term. • Presentation, possible action, and discussion regarding Parks and Recreation Advisory Board Goals. 8. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. • 909 Montclair Ave. Tract 200 9. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • Next Meeting: April 09, 2019 10. Adjourn This building is wheelchair accesslbte. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email eda&ssIstancr cstx.aov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations W' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA TUESDAY FEBRUARY 12, 2019 REGULAR MEETING MINUTES N 6:00 p.m. Lick Creek Nature Center 13600 Rock Prairie Rd. College Station, TX 77845 Staff Present: David Schmitz, Director; Andrea Lauer, Admin. Support Specialist; Kelly Kelbly, Assistant Director; Rusty Warncke, Project Manager; Reena Gonzalez, Staff Assistant Board Present: Ann Hays; Don Hellriegel; Megan Fuentes; Joel Cantrell; Thomas Marty; Paul Dyson; Madeline Giroir; John Polasek; Rhys Blavier 1. Call to order and Roll Call. The meeting was called to order with a quorum present at 6:00 p.m. 2. Possible action concerning requests for absences of members. None received. 3. Hear visitors. Friends of Lick Creek spoke about invasive species at Lick Creek and birding festivals and two College Station residents spoke about Thomas Pool. 4. Consideration, possible approval, and discussion of minutes from the January 08, 2019 meeting. Madeline Giroir made a motion to approve the minutes, and Paul Dyson seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Presentation, discussion, possible action, regarding update on Council Direction for Thomas Pool. At the Council Retreat they directed staff to research the cost of a natatorium and a location and a redevelopment plan for the entire Thomas Park meaning addition of a new pool and/or splash pad, cover over the basketball/tennis court, playgrounds and an upgrade to the trail system. David Schmitz and staff will research the cost of each element and put together a presentation and report to Parks Board in the spring. David Schmitz asked the Parks Board members to send him their recommendations. 6. Presentation, discussion, and possible action on Huntington Senior Housing Project. Ann Hays made a motion to approve the presentation as presented. Thomas Marty seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 7. Presentation, discussion, possible action on changing the meeting time for Parks and Recreation Advisory Board meetings. Discussion was had and the decision was made to keep the meeting time at 6. 8. Strategic planning: Short and Long term. • Presentation, discussion, possible action regarding Park and Recreation Advisory Board Goals. Informational item only. No action was taken. This building Is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the Clty Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaasslstanre cstx,aov at least two business days prior to the meeting so that appropriate arrangements can be made. If the Clty does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. 9. Report, possible action, and discussion concerning the current Parks Projects Summary and Dedications of Less than Five Acres from Rusty Warncke. Informational item only, no action was taken. 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. A subcommittee was formed on the naming of Southeast Park, the members are Paul Dyson, Thomas Marty and Don Hellriegel. > Next Meeting: March 12, 2019 11. Adjourn. Paul Dyson made a motion to adjourn the meeting, and Ann Hays seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 7:15p.m. PROJECT UPDATE Parks & Recreation Department I City of College Station PROJECT UPDATE As of March 5, 2018 PARKS PROJECTS FOR FY18 and FY19 Total Number of Park Projects 34 Number of Projects in Progress Number of Projects Completed in FY18 Park Projects managed by Capital Projects in FY18/19 — 6 24 10 FY '18 Projects AGGIE FIELD OF HONOR & MEMORIAL CEMETERY (01, • Installation of sidewalk to both columbarium's o This project bid out on June 13. Contract awarded to lowest bidder on July 16, 2018, with a pre -construction meeting held on July 23rd. Contractor has 90 days to complete this project. Substantial completion is October 26, 2018. o This project is COMPLETE BEE CREEK PARK • Concession/ restroom upgrades o Rehabilitation or rebuild of existing structure to address restroom, concession, and storage issues. o Hawkins Architecture has been chosen as the design firm. Council approved the contract on May 14, 2018. o Hawkins working on 100% drawings which should be out later this month. Site plan has been sent to Planning and Development Services for their review. We hope to bid this project out in late spring, early summer of this year. BACHMANN PARK • Rehabilitation of parking lots and parking lot lights to address ADA, lighting, and drainage issues. o Kimley Horn was chosen for this project. Council approved the contract on April 12, 2018. o Larry Young Paving was award the contract on October 25, 2018. Construction started on November 26, 2018. Rain has delayed this project but progress is being made. Far west parking lot has been paved and crew are working on the middle parking now. • Adult Soccer Field Lighting Rehabilitation o Installation of new poles and LED fixtures on the two adult soccer fields. COMPLETE Page 1 PROJECT UPDATE Parks & Recreation Department I City of College Station CASTLEGATE PARK 01' • Installation of a fitness pod and new chain Zink fencing at the tennis courts using Parkland Dedication funds. o Purchase Order for the fitness equipment was issued on Tuesday, May 1. Equipment was delivered to installer in late July. Equipment has been installed. This project is now COMPLETE. o Tennis court fence - Crews removed the old chain Zink the last week of May and repainted the post and braces the same week. New chain link started going up on June 4. This project is now COMPLETE CENTRAL PARK • Athletic Field Restroom Rehabilitation o Scope of Work - To rehab or rebuild the existing restroom and storage building located at the flat athletic fields. • Hawkins Architecture was chosen for this project. Council approved the contract on the 14th of May. Design work to be completed by mid -September. • Firm working on final set of drawings, which should be out later this month. Site plan has already been sent to Planning and Development Services for review. We hope to bid this project late spring, early summer. • Parking lots and lighting o Rehabilitation of existing parking lot to address ADA issues along with drainage and lighting issues. • Kimley Horn was chosen for this project. Council approved this contract on April 12. All design work to be completed by the first of September. • Larry Young paving was award the construction contract on October 25, 2018. Construction has started in the softball parking lot. All work to be completed by the end of March, weather pending. • Pavilion Rehabilitation o Scope of work — Expand and update restrooms, update kitchen area, and expand the current pavilion area. • Hawkins was chosen for this project. This project will be grouped together with the athletic field restrooms and the Bee Creek concession stand building. Contract approved by Council on May 14. Design work to be completed by mid - September. • Hawkins working on final set of drawings. Site plan is currently under review by Planning and Development Services. We hope to bid this project out late spring, early summer. • Softball Field Lights o Removal of existing light poles and fixtures and replace them with new poles and LED fixtures. • Project is now COMPLETE. Page 2 PROJECT UPDATE Parks & Recreation Department I City of College Station GABBARD PARK VP' • Upgrades and repairs using Parkland Dedication Funds o Removal of existing concrete fence, with installation of new wrought iron in its place. Repairs to the existing fishing pier and foot bridge will also be part of this project. • Approval of this project went before Council on May 14. Fence demo started June 4. Post and panels will be set the same week. All work will be completed by the end of June. • Project is now COMPLETE. Page 3 PROJECT UPDATE Parks & Recreation Department I City of College Station Ckff Projects Rolled into FY '18/ 19 CRESCENT POINT PARK • Adding park amenities such as exercise equipment, park benches, lights, and a drinking fountain. • Project was bid out on December 215' and approved by Council on February 22. Caprock Construction officially started this project on March 5. They have until December 8, 2018 to finish this park along with Reatta Meadows. • Construction is complete. FUN FOR ALL PARK • Project bid out on June 7th at 2 p.m. • Approved by City Council on July 26. • Submittals are in review. Pre -construction meeting was held on August 13. Contractor has been given notice to proceed with project. • Work in progress - underground utilities and subgrade splash pad and new parking lot. Rain has caused delays. • Playground equipment arrived on 3/4/2019, and is currently stored onsite. G.K. FITCH/ RINGER LIBRARY TRAIL • Concrete path connecting Fitch Park to the Ringer Library. o Since this path crosses Bee Creek via a pedestrian bridge, a flood study was requested by Planning and Development. o First flood study was completed on January 29. An additional analysis of Bee Creek was requested. First study showed a 1/2" rise in the 100 year flood plan. The second study is now complete and shows zero rise within the 100 year flood plain. However, to achieve zero rise and stay within budget, the design had to be changed. We will now use box culverts instead of a foot bridge to cross Bee Creek. o Planning and Development Services completed their review at the end of August. o Due to abnormally wet winter, we did not advertise this project till February. Bids will be opened on 3/5/2019 at 2pm. Contractor will be chosen shortly after. PROJECT UPDATE Parks & Recreation Department I City of College Station JOHN CROMPTON PARK OF" • Construction of a basketball pavilion using Parkland Dedication money. o This project was bid out on May 24 and came in under budget and has been approved by Council. o Contractor working on shop drawings for the structural steel and submittals for the amenities. Once the structural drawings for the pavilion are approved, contractor can start. o Contractor will have 120 days to complete this project. February 4, 2019 is the substantial completion deadline for this project. o This project is Complete LINCOLN CENTER • Expansion was completed at the end of December, 2018. Abatement and demo of the existing facility started the second week of January Renovations to the existing facility continue due to change orders. All work thus far has been completed on time. o Parking lot started February 18. Weather pending, contractor should be completely done with this project by mid -April. NORTHGATE PARK • Design and construction of park located at 306 Spruce Street. o Arkitex Studio was awarded the contract. Firm has until September 3, 2018 to complete all drawings and reviews. o Final drawings where sent the first part of September. AU drawings have been sent to Planning and Development Services for final review. Sent mid - October, 2018. o Currently- Planning and Development Services has completed their review. This project will go out to bid within the next few weeks. RINGER LIBRARY EXPANSION • Project bid February 14, 2018 with contract approval by City Council on March 22. Acklam construction started the week of March 2 and is expected to complete the project August 2019. • Contractor working on first phase of the project. Delays have occurred due to the facility remaining open. Contractor working with staff to resolve all issues in a timely manner. • Structural steel arrived late July. • Due to the dangers of construction, the Library will close November 5, 2018. This will allow for a faster turning around time and more importantly, keep our residents safe during the time of construction. • Acklam on schedule. All utilities have been roughed in. Dry wall is being installed along with windows, and brick. Acklam expects to be 100% dried in in the next few weeks. • Phase 1 was completed on March 4, 2019. Contractor is working on punch list while books are being moved. Weather pending, the library could ready for public use by June. PaRE 5 PROJECT UPDATE Parks & Recreation Department l City of College Station REATTA MEADOWS PARK • Development of Park o Project was bid out December 21, 2017 and approved by City Council on February 22, 2018. Caprock Construction officially started this project on March 5. They had till December 8, 2018 to complete this park. o This park is now complete. SOUTHEAST PARK • Design contract for the first four fields was approved by Council on February 8, 2018. Design firm working on construction drawings. • 100% drawings are in and under review by staff. VETERANS PARK • Phase I expansion —Two additional artificial fields. o Construction of the two new fields began the week of May 17`h. The contractor will have 150 days to reach substantial completion. o Under ground work currently in progress. First section of cast in place box culverts is expected to be poured the week of August 13tn o Nearly all underground is now complete. Contractor working on fields, parking lot, and restroom currently. o Work is expected to be complete on or by March 12, 2019. Page 6 PROJECT UPDATE Parks & Recreation Department I City of College Station New Projects for FY19 • Bee Creek o Installation of new LED lights around both softball fields. ■ Electrical engineer working on drawings • College Station Cemetery o Removal of old restroom, installation of new. • Arkitex Studio has been hired to design a new restroom. ■ Currently waiting on100% drawings. VC, • Cove of Nantucket o Installation of park amenities ■ Awaiting benches and XTR's. Concrete pads, for amenities, to start once site dries out. • Gabbard Park o Removal of old playground and surfacing and replace with new ■ Engineered drawings where received late January. Working on installation contract with contractor. • Lincoln Recreation Center o Refurbish the existing basketball pavilion. New paint, lights, court surfacing, gutter repairs, and drinking fountain. ■ Proposal received on 10/25. Additional work has been added to this project. Updated proposal received on 2/28/2019. Currently working on contract. • Nature Center Drinking Fountains o Installation of 2 fountains within the Nature Center grounds. o Updated proposal received on 2/28/19. Currently working on install contract. • Pebble Creek o Removal and installation of new fall surfacing on the large playground. ■ Complete. • Richard Carter Park o Removal of all brick paver sidewalks. Replace with solid stamped concrete. • Project has been brought back into budget. Awaiting City Council approval, 3/14/2019. Page 7 PROJECT UPDATE Parks & Recreation Department 1 City of College Station • Summit Crossing- o Development of Park o Design of new park started January 2, 2019. ■ 50% drawings are in and under review by staff. • Thomas Park o Gazebo Roof • Replacement of existing asphalt roof with metal roof • Awaiting City Council approval, 3/14/2019 o Playgrounds • North Side • Removal of existing fall surfacing, swing, and metal slide. The swing and metal slide no longer meet the CPSI requirements. • In their place, we will install new rubber surfacing, install a new dish swing and traditional two bay swing o Working on installation contract • South Side • Removal of old play unit and fall surfacing. Replacing with new playground and surfacing. o Working on install contract. • Veterans Park o Phase l B — ■ Pending budget, park staff is looking at adding another restroom closer to Harvey road, more sidewalks, and possibly another playground. In addition, staff is looking at improving drainage in various areas along with improving the roads within the park. • At this time, staff is working with engineers, and Planning and Development Services for all improvements listed above. Once planning issues development permit, we can move forward with this project. Patt CITY OF COLLEGE STATION PLANNING & DEVELOPMENT SERVICES ADMINISTRATIVE APPROVAL of Parkland Dedication of Less than Five Acres Community Park Zone: AB Neighborhood Park Zone: 6 Development Fees: $ 375 Development Fees: $ 274 Land Fees: $ 250 Land Fees: $ 362 Residential Type: Single -Family Duplex Permit Number. RES2018-000359 Permit Name: Permit Address: 909 MONTCLAIR AVE Legal Description: A000701, CRAWFORD BURNETT (ICL), TRACT 200 No. of Dwelling Units: 1 Project Vested: Yes Vesting Comments: N/A No. of Bedrooms: 4 Ordinance Vested Date: 21-Dec-15 February 18, 2019 Jennifer Prochazka, Director Date