HomeMy WebLinkAbout04/23/2020 - Regular Agenda Packet - City CouncilApril 23, 2020 6:00 PM 1101 Texas Ave, College Station,
TX 77840
College Station, TX Page 1
1.Call to Order, Pledge of Allegiance, Invocation, Consider Absence Request.
Speaker Protocol: An individual who wishes to address the City Council regarding any item on the
Regular Agenda shall register with the City Secretary prior to 4 p.m. on the day of the meeting. To
register the individual must provide a name and phone number by calling 9797643500 or emailing
CSO@cstx.gov prior to the start of the meeting. To submit written comments to the Council email
CSO@cstx.gov and they will be provided at the meeting. Upon being called to speak an individual
must state their name and city of residence, including the state of residence if the city is located out
of state. Speakers are encouraged to identify their College Station neighborhood or geographic
location. Each speaker’s remarks are limited to three (3) minutes. Any speaker addressing the
Council through the use of a translator may speak for six (6) minutes. At the (3) minute mark the
City Secretary will announce that the speaker must conclude their remarks.
2.Hear Visitors
During Hear Visitors an individual may address the City Council on any item which does not appear
on the posted agenda. The City Council will listen and receive the information presented by the
speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of
operational concern shall be directed to the City Manager.
3.Consent Agenda
During the Consent Agenda an individual may address the City Council on any Consent Agenda
Item. Presentation, discussion, and possible action on consent agenda items which consists of
ministerial or "housekeeping" items required by law. Items may be removed from the consent
agenda by majority vote of the Council.
3.1.Presentation, discussion, and possible action of minutes for:
• April 9, 2020 Workshop Meeting
• April 9, 2020 Regular Meeting
• April 16, 2020 Special Meeting
Sponsors:Tanya Smith
Attachments:1.WKSHP040920 DRAFT Minutes
2.RM040920 DRAFT Minutes
3.SM041620 DRAFT Minutes
College Station, TX
Meeting Agenda
City Council Regular
Phone: 888 475 4499 and Enter Meeting ID: 174 248 177
Internet: https://zoom.us/j/174248177
City Hall Council Chambers
Page 1 of 57
City Council City Council Regular
Page 2 April 23, 2020
3.2.Presentation, discussion, and possible action on renewing the annual price agreement with
Mustang Rental Services for the rental of heavy equipment which will be used in numerous
departments across the City. The total recommended renewal is for an amount not to exceed
$150,000.
Sponsors:Mary Ellen Leonard
Attachments:1.C19300386 R1 Mustang Rental HE Renewal Ltr
3.3.Presentation, discussion, and possible action on the approval of a contract with Aggieland
Construction in the amount of $132,552, for the demolition of Thomas Park Pool.
Sponsors:David Schmitz
Attachments:1.Thomas Park Demo
3.4.Presentation, discussion, and possible action of an ordinance amending Chapter 38 “Traffic
and Vehicles” temporarily removing parking on Gilchrist Avenue for the city hall construction
project.
Sponsors:Emily Fisher
Attachments:1.Gilchrist Temporary No Parking 2020
2.No Parking Map on Gilchrist
4.Regular Agenda
During the Regular Agenda an individual may address the City Council on any Regular Agenda
item including those items not posted for Public Hearing. If the City Council needs additional
information from the general public after the Public Hearing is closed some limited comments may
be allowed at the discretion of the Mayor.
4.1.Presentation, discussion, and possible action regarding approval of Amendment No. 2 to the
Construction Manager at Risk (CMAR) contract with Core Construction, accepting the
Guaranteed Maximum Price (GMP) of $25,805,523 for the building construction of the new
City Hall.
Sponsors:Emily Fisher
Attachments:1.2_GMP Amdt #2_GMP#2 Final CSCH Building 041020_Signed Copy
(003)
4.2.Presentation, discussion, and possible action regarding an ordinance consentingto and
extending the Mayor's renewal of a disaster declaration due to public health emergency.
Sponsors:Bryan Woods
Attachments:1.Disaster Declaration Renewal Ord 42320
4.3.Presentation, discussion, and possible action regarding a funding agreement with the Brazos
Valley Council of Governments to administer the City of College Station’s COVID19 Small
Business Bridge Loan Program, awarding loans to small businesses for a total dollar amount
of $250,000.
Sponsors:Natalie Ruiz
Attachments:1.COCS COB Bridge Loan Program
2.COCS BVCOG Funding Agreement
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City Council City Council Regular
Page 3 April 23, 2020
5.Presentation, discussion, and possible action on future agenda items and review of
standing list of Council generated agenda items:
A Council Member may inquire about a subject for which notice has not been given. A statement of
specific factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
6.Adjourn.
The City council may adjourn into Executive Session to consider any item listed on the agenda if a
matter is raised that is appropriate for Executive Session discussion.
I certify that the above Notice of Meeting was posted on the website of the City of College Station at
5:00 p.m. on April 17, 2020.
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979)
7643541, TDD at 18007352989, or email adaassistance@cstx.gov at least two business
days prior to the meeting so that appropriate arrangements can be made. If the City does
not receive notification at least two business days prior to the meeting, the City will make a
reasonable attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al
aire libre con licencia), personas con licencia bajo del SubCapitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre.”
City Secretary
Page 3 of 57
April 23, 2020
Item No. 3.1.
Council Minutes
Sponsor:Tanya Smith, City Secretary
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action of minutes for:
• April 9, 2020 Workshop Meeting
• April 9, 2020 Regular Meeting
• April 16, 2020 Special Meeting
Relationship to Strategic Goals:
Good Governance
Recommendation(s): Approval
Summary: N/A
Budget & Financial Summary: None
Reviewed & Approved by Legal: No
Attachments:
1.WKSHP040920 DRAFT Minutes
2.RM040920 DRAFT Minutes
3.SM041620 DRAFT Minutes
Page 4 of 57
WKSHP040920 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
VIA TELECONFERENCE
CITY OF COLLEGE STATION
APRIL 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:01 p.m. on Thursday, April 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-
Real Estate, and §551.074-Personnel the College Station City Council convened into Executive
Session at 4:01 p.m. on Thursday, April 9, 2020 in order to continue discussing matters pertaining
to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District
Court, Brazos County, Texas
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WKSHP040920 Minutes Page 2
Veronica Alejandra Ibarra v. The City of College Station; Cause No. 20000325CV361; in
the 361st District Court, Brazos County, Texas
B. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
2611 Texas Avenue South in the City of College Station, Texas.
C.Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
Executive Session recessed at 5:16 p.m.
3. Reconvene from Executive Session and take action, if any.
No vote or action was taken in Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
No items were pulled from Consent for clarification.
5. Workshop
5.1 Presentation, discussion, and possible action regarding an update to City operations,
events, and activities during the COVID19 pandemic.
Bryan Woods, City Manager, highlighted the change in operations, events, and activities
throughout the City. Also, Mr. Woods provided updates on the actions taken under the Declaration
of Disaster resulting from the COVID-19 pandemic and its effect on College Station and
surrounding areas.
General Operational Changes
City facilities closed to the public through April 30th.
Utilizing cloud-based video communications for internal and external meetings.
Maintaining flexibility with personnel and employing telework when possible.
Placing the health and safety of employees, their families, and our community as the
highest priority.
Proactively analyzing prospective budgetary impacts and preparing for an uncertain
landscape.
Department Activities: Actions Underway in Response to COVID-19
Public Works: Full implementation of PPE for staff.
Internal Audit: Proposing to shift from a single comprehensive audit study to several
smaller scope reports.
Planning & Development Services: Created new digital processes; implemented new
protocols for field inspections.
Fire: Coordinating initiatives with CEOC; proactively planning for exposure mitigation.
Legal: Legal assistance related to emergency orders, new initiatives, and contracts.
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WKSHP040920 Minutes Page 3
Parks & Recreation: Reducing travel, delaying projects, and postponing the purchase of
parks equipment.
Water: Managing staffing levels and training to allow for flexibility in response to evolving
conditions.
Police: Continuing to access PPE for staff.
Public Communications: Proactive social media messaging and monitoring, answering
questions, and redirecting issues to be addressed.
Fiscal Services: Developing various models/scenarios and analyzing mitigation strategies;
providing emergency purchasing and payables support.
Economic Development: Implementing a HOT collection policy to grant relief to local
hotels; coordinating a bridge loan program to further assist businesses in need.
Information Technology: Enhancing electronic processes and online communication for
employees.
Community Services: Code Enforcement/Northgate staff assisting with education efforts
of local and state orders; Community Development coordinating approx. $700,000 CDBG
allocation from CARES act.
6. Council Calendar
Council reviewed the calendar.
7. Discussion, review, and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley
Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Comprehensive Plan Evaluation Committee, Experience Bryan-College Station, Design
Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition,
Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Landmark Commission, Library
Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Sister Cities Association, Spring Creek Local
Government Corporation, Transportation and Mobility Committee, TAMU Student Senate,
Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments,
(Notice of Agendas posted on City Hall bulletin board).
Councilmember Nichols reported on the Brazos County Health Board.
8. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 6:06 p.m. on Thursday, April 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary
Page 7 of 57
RM040920 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
APRIL 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1.Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation,
consider absence request.
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney at 6:12 p.m. on Thursday, April 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2.Presentation
Presentation declaring April 6th through 12th as National Public Health Week.
Mayor Mooney presented a joint proclamation recognizing the Brazos County Health District in
celebrating the week of April 6-12, 2020, as National Public Health Week, with the theme of “NPHW
at 25: Looking Back, Moving Forward.”
Presentation declaring April 13th through 19th as National Community Development Week.
Mayor Mooney presented a proclamation recognizing the National Community Development
Association in celebrating the week of April 13-19, 2020, as National Community Development
Week.
Presentation declaring April 19th through 25th as National Library Week.
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RM040920 Minutes Page 2
Mayor Mooney presented a proclamation recognizing the Larry J. Ringer Library in celebrating “Find
Your Place at the Library,” the week of April 19-25, 2020, as National Library Week.
Council and Staff showed their appreciation to Police Chief Scott McCollum for his serve and
dedication to the College Station Police Department.
3.Hear Visitors Comments
No comments at this time.
4.CONSENT AGENDA
4.1. Presentation, possible action, and discussion of minutes for:
March 9, 2020 Workshop Meeting
March 9, 2020 Regular Meeting
March 23, 2020 Special Meeting
March 30, 2020 Special Meeting
4.2. Presentation, discussion, and possible action on approving annual water meter purchases
from Aqua Metric Sales Company through the Houston-Galveston Area Council (HGAC)
contract (#WM0818). Based on the attached contract unit pricing, the estimated annual
expenditure for water meters is: $174,427.77.
4.3. Presentation, discussion, and possible action regarding Ordinance No. 2020-4167 amending
Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 381014 “Traffic
Schedule XIV, "No Parking Here to Corner and No Parking at Any Time,” of the Code of
Ordinances, by removing parking on the alley generally located south of the 200 block of
Patricia Street and north of the 200 block of University Drive.
4.4. Presentation, discussion, and possible action regarding the approval of a contract between
the City of College Station and McCord Engineering, Inc. not to exceed the amount of $710,000
for the purpose of providing engineering services for the design, construction, and project
management of the Spring Creek Substation T3 Ring Bus Addition.
4.5. Presentation, discussion, and possible action on amending the General Service Contract
with Emergicon, LLC to add the Texas Ambulance Supplemental Payment Program.
4.6. Presentation, discussion, and possible action regarding Resolution No. 04-09-20-4.6
approving an agreement in the amount of $155,229.70 between the City of College Station and
the State of Texas, acting through the Texas Department of Transportation (TXDOT) for the
city's participation in the cost of acquiring the right of way and relocating or adjusting utilities
for the improvements to FM 2818 from north of FM 60 to FM 2154.
4.7. Presentation, discussion, and possible action regarding approval for a construction contract
in the amount of $1,511,812 for the East Side Sewer Service Project with Kieschnick General
Contractors, Inc.
4.8. Presentation, discussion, and possible action on Resolution No. 04-09-20-4.8, 04-09-20-4.8a,
04-09-20-4.8b, and 04-09-20-4.8c authorizing the Chief of Police as the authorized official to
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RM040920 Minutes Page 3
execute documents necessary for the release of grant funds from the Office of the Governor
Homeland Security Division for police bomb squad equipment and from the Office of The
Governor Justice Assistance Grant (JAG) Program for additional bomb squad equipment and
Police Patrol Bicycles.
4.9. Presentation, discussion, possible action to approve Resolution No. 04-09-20-4.9 by the City
Council of the City of College Station, Texas, directing publication of notice of intention to issue
certificates of obligation, series 2020; and providing an effective date.
Item 4.5 was pulled from Consent for clarification.
(4.5): Jeff Capps, Deputy City Manager, gave a brief explanation of the contract with Emergicon
which will allow the City to analyze, report, and realize revenue related to the Ambulance
Supplemental Payment Program as administered by Texas Health and Human Services Commission
(HHSC).
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda. The motion
carried unanimously.
5.REGULAR AGENDA
5.1. Presentation, discussion, and possible action on an ordinance approving a five (5) year
residential recycling collection franchise agreement and general service agreement in the
amount of $4,542,000 with Brannon Industrial Group, LLC, DBA BVR Waste and Recycling.
Caroline Ask, Environmental Compliance and Recycling Manager, stated that this item is the first
reading of a five (5) year residential recycling collection franchise agreement and general service
agreement. The proposed agreement would allow Brazos Valley Recycling to collect recyclables
from single-family dwellings and City facilities within the City of College Station. On December 17,
2019, two (2) proposals were received and opened for RFP 20-008. Brannon Industrial Group, LLC,
DBA BVR Waste and Recycling submitted the lowest responsible proposal cost, with a monthly rate
per household of $3.15. The price includes delivery, storage of inventory, biweekly collections,
contamination disposal, and maintenance of containers.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted five (5) for and one (1) opposed, with Councilmember Harvell
voting against, to approve the first reading of a five (5) year residential recycling collection franchise
agreement and general service agreement in the amount of $4,542,000 with Brannon Industrial
Group, LLC, DBA BVR Waste and Recycling. The motion carried unanimously.
5.2 Presentation, discussion, and possible action regarding a renewal of a contract with Larry
Young Paving, Inc. in an amount not to exceed $2,872,000 for annual concrete curb, gutter and
flatwork installation to maintain City infrastructure.
Pete Caler, Assistant Director of Public Works , stated that the sealed bids for ITB 19-019 was opened
on January 16, 2019, with three bid responses received from with Larry Young Paving, Inc. emerging
as the lowest responsible bidder. The term will be for the period beginning March 29, 2020, through
March 28, 2021. This is the first renewal of two possible renewals.
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RM040920 Minutes Page 4
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve a renewal of a contract
with Larry Young Paving, Inc. in an amount not to exceed $2,872,000 for annual concrete curb, gutter
and flatwork installation to maintain City infrastructure. The motion carried unanimously.
5.3 Presentation, discussion, and possible action on Resolution No. 04-09-20-5.3 supporting the
Brazos County Transportation Vision.
Troy Rother, City Traffic Engineer, and Dan Rudge, Executive Director of the Bryan-College Station
Metropolitan Planning Organization, presented a brief overview of a resolution documenting the
Transportation Vision of the Brazos County to plan, develop, and operate a quality transportation
system for the people and goods that promote safety, enhances quality of life, and supports economic
opportunity throughout Brazos County. This resolution was brought to the Transportation and
Mobility Committee in January 2020 by the Bryan-College Station Metropolitan Planning
Organization, and the Committee recommends that the City Council approve the resolution.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, to adopt Resolution No. 04-09-20-5.3
supporting the Brazos County Transportation Vision. The motion carried unanimously.
6.Presentation, discussion, and possible action on future agenda items and review of standing
list of Council generated agenda items: A Council Member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting.
Councilmember Crompton requested the future agenda item on an overlay be expedited.
Bryan Woods, City Manager, stated that a future agenda item will come before council to request the
council prioritize future agenda items for staff.
Councilmember Harvell requested staff to bring back the item on short-term-rentals as soon as
possible.
7.Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 7:42 p.m. on Thursday, April 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary
Page 11 of 57
SM041620 Minutes Page 1
MINUTES OF THE CITY COUNCIL SPECIAL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
MARCH 30, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton – arrived late
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Special Meeting of the College Station City Council was called to
order by Mayor Mooney at 5:01 p.m. on Thursday, April 16, 2020 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 5:02
p.m. on Thursday, April 16, 2020, in order to continue discussing matters pertaining to:
A.Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager – Discussion of Duties related to COVID-19 Response
Executive Session recessed at 5:35 p.m.
3. Reconvene from Executive Session and take action, if any.
No vote or action was taken in Executive Session.
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SM041620 Minutes Page 2
4. Special Agenda
4.1. Presentation, discussion, and possible action on future agenda items requested by
Council.
Bryan Woods, City Manager, stated that at each Regular Meeting of the College Station City
Council, council members have the opportunity to propose an item to be considered on a future
agenda. Due to the COVID-19 pandemic and the disruption caused to regular City operations,
some agenda items which had been scheduled for meetings in March and/or April have been
postponed. The current list includes:
•Engaging a specialist to develop a marketing plan specific to the needs and strengths
of College Station
•Discussion on number of unrelated in residential areas depending on owner occupancy
•Report from TxDOT on future projects in College Station
•Consideration of expanding parkland through the incorporation of greenways adjacent
to existing parks
•Ordinance to Regulate Short-Term Rental Housing
•Possibility of merging the Transportation Committee with the Bicycle, Pedestrian, and
Greenways Board
•Benefits and drawbacks to moving elections from even numbered years to odd
•Discussion on Council ethics policy
•Revising the collection rate of impact fees for new development
Council reviewed the list of existing items and gave direction to re-prioritize.
4.2. Presentation, discussion, and possible action on economic and community recovery
efforts in response to COVID-19.
Bryan Woods, City Manager, stated that various recovery efforts are underway to help local
businesses, community organizations and non-profits assisting the community in recovering from
the impact of COVID-19. Small Business Bridge Loan Program, HOME Funds, CDBG Funds,
and Brazos Feed It Forward are efforts to help determine help and level of participation.
Operation Restart
•Partnership between City of College Station, Brazos County, Brazos County Health
District and the BCS Chamber of Commerce to create a template and guidelines for
businesses to safely re-open after the shelter-in-place orders have ended.
•Plans to provide guidelines and best practices to protect customers and employees to
establish measures to ensure safety from COVID-19 transmission.
•Create guidelines for phased re-opening both essential and non-essential businesses based
on guidelines from the federal/state/local guidelines.
•Create checklist for re-starting that could be posted at a business, on-line to show business
is working to ensure customer and employee safety.
•Does not control when or how a business will re-open after the shelter-in-place. Will
provide guidance on best practices are shelter-in-place orders end.
MOTION: Upon a motion made by Councilmember Crompton and a second by Mayor Mooney,
the City Council voted seven (6) for and none (0) opposed, to match other entities up to or limited
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SM041620 Minutes Page 3
of $40,000 to assist in developing program for economic recovery efforts. The motion carried
unanimously.
4.3. Presentation, possible action, and discussion regarding a 2020 update to the City Council
Strategic Plan.
Bryan Woods, City Manager, presented the 2020 update to the Council Strategic Plan that was
prepared in accordance with Council discussion and direction at the Council Retreat held on
February 7, 2020. The 2020 Council Strategic Plan includes FY21 strategies under each of the
overarching goals and requested action items from the aforementioned Council Retreat. Staff
recommends Council receive the presentation, discuss strategic priorities, and adopt a 2020 update
to the Council Strategic Plan.
Implementation Plan-FY 21 Strategies
Good Governance
•Develop and implement a legislative policy agenda
•Assess opportunities to review local options for property tax levy
•Initiate a comprehensive approach to effectively communicate the city’s accomplishments,
activities, and events
Core Services & Infrastructure
•Prepare for a November 2021 bond election
•Evaluate the city’s capital needs and encourage citizen engagement
•Analyze the potential for additional beautification efforts during construction projects
Neighborhood Integrity
•In concert with Comprehensive Plan update, analyze the impact of redevelopment in
single-family neighborhoods
•Examine ways to enhance neighborhood parks for residents and visitors
Diverse & Growing Economy
•Enhance the city’s marketing and branding strategy
•Develop a campaign to promote the investments and opportunities at Veterans Park and
Athletic Complex
•Implement strategies to support Northgate operations
Improving Mobility
•Update the Capital Improvements Program
Sustainable City
•Pursue city initiatives and designations related to smarter technologies, sustainability, and
collaborative solutions
•Review opportunities to create further environmental sustainability
Requested Items from 2020 Council Retreat
•Veterans Park comprehensive landscaping plan
•Branding strategy for Veterans Park signage
•Discussion on acquisition of landfill property from BVSWMA
•Dedication of about five acres to wilderness in Sandstone and Brison Parks
•Maximize potential of Northgate assets such as the parking garage
•Pursue a mitigation strategy through Electric Fund for tree plantings
•Expand park space adjacent to existing Raintree Park
•Examine a wetlands project to encourage native species
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SM041620 Minutes Page 4
•Demonstrate the possible economic benefits of single-family housing redevelopment
•Review option to increase the existing local homestead exemption by 5%
•Beautification efforts for medians such as tree plantings
•Examine ways to better inform the public about City accomplishments, activities, and
events
•Consideration of a utility advisory board
•Consideration of a small business advisory board
•Conduct joint Council-CSISD School Board meeting
•Adopt and carry out a City branding strategy
Council re-prioritize the requested items from 2020 Council Retreat and requested staff to bring
back an item to finalize and approve the Strategic Plan.
5. Adjournment
There being no further business, Mayor Mooney adjourned the Special Meeting of the College
Station City Council at 7:18 p.m. on Thursday, April 16, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary
Page 15 of 57
April 23, 2020
Item No. 3.2.
Presentation, discussion, and possible action on renewing the annual price agreement with
Mustang Rental Services for the rental of heavy equipment which will be used in numerous
departments across the City. The total recommended renewal is for an amount not to exceed
$150,000.
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on renewing the annual price
agreement with Mustang Rental Services for the rental of heavy equipment which will be used in
numerous departments across the City. The total recommended renewal is for an amount not to
exceed $150,000.
Relationship to Strategic Goals:
Core Services and Infrastructure
Recommendation(s): Staff recommends the renewal of the annual price agreement with Mustang
Rental Company for an amount not to exceed $150,000.
Summary: The Cities of College Station and Bryan combined their annual requirements for an
Annual Price Agreement for the rental of Heavy Equipment / Machinery and jointly solicited a form
bid, ITB#19-025, hosted by City of College Station.
After a competitive sealed bid process was conducted for the annual rental of heavy equipment, the
bids were evaluated for specification compliance, and a recommended award was made for Mustang
Rental Services. On April 11, 2019, City Council awarded the annual price agreement to Mustang
Rental Services, for an amount not to exceed $150,000.00, annually.
This is the first of two possible one-year renewal options. Upon Council approval, a blanket order will
be issued to the vendor for the recommended award value not to exceed $150,000.
Budget & Financial Summary: Funds are budgeted and available in the Public Works fund. Various
projects may be expended as equipment is rented.
Reviewed & Approved by Legal: No
Attachments:
1.C19300386 R1 Mustang Rental HE Renewal Ltr
Page 16 of 57
Page 17 of 57
Page 18 of 57
Item Description Model #/ Unit Price Unit Price Unit Price
No. Loaders
Manufacturer Daily Weekly Monthly
1 Backhoe/Loader & accessories; 78 HP CAT 416F $155.00 $465.00 $1,395.00
2 Backhoe/Loader & accessories; 78 HP w/hyd thumb NO BID NB NB NB
3 Backhoe/Loader & accessories; 74 HP (4x4)CAT 416F $155.00 $465.00 $1,395.00
4 Backhoe/Loader & accessories; 93HP (4x4)CAT 420F $210.00 $630.00 $1,890.00
5 Backhoe/Loader & accessories; 78 HP w/1000# Hammer
CAT
416/HAMMER $500.00 $1,500.00 $4,500.00
6 Backhoe/Loader and accessories; 93 HP w/1000# Hammer NO BID
7 Backhoe/Loader and accessories; 78 HP w/Extendahoe CAT 416F-E $187.00 $562.00 $1,685.00
8 Backhoe/Loader and accessories; 93 HP w/Extendahoe CAT 420IT-E $295.00 $885.00 $2,655.00
9
Backhoe/Loader and accessories 78HP w/Extendahoe, 18' 2"
digging depth CAT 416-E $187.00 $562.00 $1,685.00
10 Backhoe 93 HP - w/IT tool carrier w/ldr. Bucket and forks CAT 420F-IT $230.00 $690.00 $2,070.00
11 Skid Steer Loader - 62 HP - 5700 lbs.CAT 242 $111.00 $333.00 $999.00
12 Track Skid Steer Loader - 62 HP - 6618 lbs.CAT 259D $167.00 $500.00 $1,500.00
Loader Box Blade Tractors
13 Tractor w/1 yd. loader bucket & box blade CAT 415F $133.00 $399.00 $1,197.00
14 Tractor (4x4) w/1yd. Loader bucket & hyd box blade CAT 415F $133.00 $399.00 $1,197.00
Wheel & Track Mini Skid Loaders
15 Wheel skid steer - 62HP - Wt. 5700 lbs.CAT 242 $111.00 $333.00 $999.00
16 Mini track loader - 62 HP - wt. 6618 CAT 259D $167.00 $500.00 $1,500.00
Skid Steer Attachments
17 Cold planner
CAT PC-205 $272.00 $816.00 $2,450.00
18 Hydraulic auger
CAT A19 $56.00 $168.00 $500.00
19 Hydraulic hammer
CAT H55 $90.00 $270.00 $810.00
20 72" Angle Blade
CAT D72 BLADE $85.00 $250.00 $750.00
21 Grapple Bucket
CAT G-BUCKET $50.00 $150.00 $450.00
22 Grapple Forks
CAT G-FORKS $50.00 $150.00 $450.00
Mini Excavators
23 Cat 301.6 (or equal) 6' 10"' depth -11'10" Reach CAT 301.7 $125.00 $375.00 $1,125.00
24 Cat 303C-CR (or equal) 9' 11"' depth - 16' 10" Reach CAT 303 $145.00 $435.00 $1,305.00
25 Cat 302.5 (or equal) 9' 7" depth - 15' 9" Reach CAT 302.7 $135.00 $405.00 $1,215.00
Excavators
26 17,730 lbs. - 22' 3" Reach 15' 5" Depth CAT 308 $315.00 $945.00 $2,835.00
27 28,970 lbs. - 28' 3" Reach - 19' 10" Depth CAT 313 $385.00 $1,155.00 $3,465.00
28 36,930 lbs. - 28' 8" Reach - 19' 19" Depth CAT 316 $469.00 $1,408.00 $4,225.00
29 32,500 lbs. - 28' 3" Reach - 19' 10" Depth CAT 315 $469.00 $1,408.00 $4,225.00
30 47,400 lbs. - 31' 10" Reach - 21' 7" Depth CAT 320 $550.00 $1,650.00 $4,950.00
31 46,300 lbs. - 31' 10" Reach - 21' 7" Depth w/thumb
CAT 320 W/
MECH. THUMB $665.00 $1,995.00 $5,985.00
32 64,460 lbs. - 35' Reach - 23' 11" Depth CAT 326 $830.00 $2,490.00 $7,470.00
33 79,700 lbs. - 36' 1" Reach - 24' 7" Depth CAT 336 $1,110.00 $3,330.00 $9,990.00
pricing from Bid#19-025 Response Feb 21, 2019
Bid #19-025 Annual Price Agreement #19300386R1
Heavy Equipment Rental
MUSTANG RENTAL SERVICES OF
TEXAS, LTD
3/10/202010:09 AM 1 19025 R1 Heavy Equip Rental pricing19300368R1 pricing
Page 19 of 57
Item Description Model #/ Unit Price Unit Price Unit Price
pricing from Bid#19-025 Response Feb 21, 2019
Bid #19-025 Annual Price Agreement #19300386R1
Heavy Equipment Rental
MUSTANG RENTAL SERVICES OF
TEXAS, LTD
Wheel Excavators
34 42,000 lbs. - 169 HP - 30'1" Reach - 19'2" Depth M314* $675.00 $2,025.00 $6,075.00
Specialty Excavators
35 47,400 lbs. - w/5000 lb. hammer CAT 320/HMR $1,665.00 $4,995.00 $14,985.00
36 47,400 lbs. w/Pin and thumb attachment
CAT 320/HYD.
THUMB $775.00 $2,325.00 $6,975.00
37 Long Reach - w/60' Reach - 45' Depth CAT 326 LR $1,195.00 $3,585.00 $10,755.00
Dozers
38 74 HP Dozer w / 6-way Blade
CAT D3K-XL
OROP $275.00 $825.00 $2,475.00
39 84 HP Dozer w / 6-way Blade
CAT D4K-XL
OROP $295.00 $885.00 $2,655.00
40 96 HP Dozer w / 6-way Blade
CAT D5K-XL
OROP $355.00 $1,065.00 $3,195.00
41 121 HP Dozer w / 6-way Blade
CAT D6K-XL
C&A $655.00 $1,965.00 $5,895.00
42 125 HP Dozer w / 6-way Blade
CAT D6K-XL
C&A $655.00 $1,965.00 $5,895.00
43 36,497 lbs. - 150 HP Dozer w/6-way Blade
CAT D6N-XL
C&A $728.00 $2,184.00 $6,552.00
44 44,200 lbs. - 175 HP Clearing Dozer Rake & Blade
CAT D6T
CLEARING $1,100.00 $3,300.00 $9,900.00
45 200 HP Dozer w/Straight Blade w/Tilt 44,420 lbs.CAT D6T-XL C&A $925.00 $2,775.00 $8,325.00
46
200 HP Cat D6R-XL Dozer (or equal) with Straight Blade w /
Tilt CAT D6T-XL C&A $925.00 $2,775.00 $8,325.00
Low Ground Pressure Dozers
47 74 HP LGP Dozer w / 6-way Blade
CAT D3K-LGP
OROP $360.00 $1,080.00 $3,240.00
48 84 HP LGP Dozer w/ 6-way Blade
CAT D4K-LGP
OROP $395.00 $1,185.00 $3,555.00
49 96 HP LGP Dozer w/6-way Blade 19,700 lbs.
CAT D5K-LGP
OROP $440.00 $1,320.00 $3,960.00
50 125 HP LGP Dozer w / 6-way Blade
CAT D6K-LGP
C&A $685.00 $2,055.00 $6,165.00
51 150 HP LGP Dozer w / 6-way Blade
CAT D6N-LGP
C&A $990.00 $2,970.00 $8,910.00
52 200 HLGP Dozer w/ straight Blade w / Tilt
CAT D6T-LGP
C&A $1,155.00 $3,465.00 $10,395.00
53 200 HP LGP Dozer w/straight Blade w/ Tilt CAB
CAT D6T-LGP
C&A $1,155.00 $3,465.00 $10,395.00
Landscape Tractor
54 78 HP Tractor Box Blade / Front End Loader 4x4
CAT 415F $133.00 $399.00 $1,197.00
Wheel Loaders
55 2.3 Yard Bucket - 129 HP
CAT 926 $365.00 $1,095.00 $3,285.00
56 2.6 Yard Bucket - 143 HP
CAT 926 $365.00 $1,095.00 $3,285.00
57 3 Yard Bucket - 149 HP
CAT 930 $435.00 $1,305.00 $3,915.00
58 3.25 Yard Bucket - 160 HP
CAT 938 $500.00 $1,500.00 $4,500.00
59 4Yard Bucket - 196 HP
CAT 950 $725.00 $2,175.00 $6,525.00
Integrated Tool Carrier Wheel Loaders
60 2.3 Yard Bucket - 129 HP
CAT 926 $365.00 $1,095.00 $3,285.00
61 3.0 Yard Bucket - 143 HP
CAT 930 $435.00 $1,305.00 $3,915.00
62 3.3 Yard Bucket - 160 HP w/Cab
CAT 938 $500.00 $1,500.00 $4,500.00
3/10/202010:09 AM 2 19025 R1 Heavy Equip Rental pricing19300368R1 pricing
Page 20 of 57
Item Description Model #/ Unit Price Unit Price Unit Price
pricing from Bid#19-025 Response Feb 21, 2019
Bid #19-025 Annual Price Agreement #19300386R1
Heavy Equipment Rental
MUSTANG RENTAL SERVICES OF
TEXAS, LTD
Scrapers
63 11 CY Self Loading
NO BID NB NB NB
64 17 CY Self Loading
NO BID NB NB NB
65 22 CY Self Loading
NO BID NB NB NB
Pad Drum Compactors
66 50" Single Vibratory Drum 83 HP
CAT CP34 $280.00 $840.00 $2,520.00
67 66" Single Vibratory Drum - 100 HP
CAT CP44 $320.00 $960.00 $2,880.00
68 84" Single Vibratory Drum - 150 HP
CAT CP56 $385.00 $1,155.00 $3,465.00
Smooth Drum Compactors
69 66" Single Vibratory Drum - 100 HP
CAT CS44 $320.00 $960.00 $2,880.00
70 84" Single Vibratory Drum - 156 HP
CAT CS56 $385.00 $1,155.00 $3,465.00
Asphalt Equipment
71 14 ton - 9 Wheel Pneumatic 100 HP
CAT CW14 $235.00 $705.00 $2,115.00
72 47" Static Steel Drum Roller
CAT CB24 $195.00 $585.00 $1,755.00
73 Asphalt Recycler
CAT RM300
Reclaimed $1,685.00 $5,055.00 $15,165.00
74 Pulver Mixer 335 HP - 8' Drum Soil Stabilizer
CAT RM300 Soil
Stabilizer $995.00 $2,985.00 $8,955.00
75 Water Truck 2000 Gallon LW2000 $275.00 $825.00 $2,475.00
76 Self Propelled Mechanical 7' 6" Broom Diesel LAYMOR SM400 $220.00 $660.00 $1,980.00
77 Caterpillar 815F Soil Compactor CAT 815F C&A $1,111.00 $3,333.00 $9,999.00
Motor Graders
78 Noram 65E/Leeboy686B 68 HP NORAM 65E $385.00 $1,155.00 $3,465.00
79 Cat 120 (or equal) 125 HP - 12' Moldboard CAT 120M $550.00 $1,650.00 $4,950.00
80 Cat 135H 135 HP 14' Moldboard NO BID NB NB NB
81 Cat 12H 140 HP 14' Moldboard CAT 12M $625.00 $1,875.00 $5,625.00
82 Cat 140H 165 HP 14' Moldboard CAT 140M $775.00 $2,325.00 $6,975.00
Articulated Off Road Trucks
83 25 Ton Off Road Truck CAT 725 $990.00 $2,970.00 $8,910.00
84 30 Ton Off Road Truck NO BID NB NB NB
Forklifts
85 6000 lb. Straight Mask Rought Terrain w / 21' Lift MC C-06 $265.00 $795.00 $2,385.00
86 7000 lb. Tele Handler 44' Lift 30' Reach CAT TL-943 $278.00 $834.00 $2,502.00
87 9000 lb. Tele Handler 43' Life - 31.5' Reach CAT TL-943 $278.00 $834.00 $2,502.00
Trench Compactors
88 Remote 24/33 Width - Diesel BOMAG 8500 $165.00 $495.00 $1,485.00
89 Walk Behind 24/33 Width - Diesel BOMAG 8500 $165.00 $495.00 $1,485.00
Trash Pumps (Hoses Extra)
90 2" Gasoline MQ QP2TH $33.00 $99.00 $297.00
91 3" Gasoline MQ QP3TH $50.00 $150.00 $450.00
92 4" Diesel - Trailer Mounted MQ QP4TH $67.00 $201.00 $603.00
3/10/202010:09 AM 3 19025 R1 Heavy Equip Rental pricing19300368R1 pricing
Page 21 of 57
Item Description Model #/ Unit Price Unit Price Unit Price
pricing from Bid#19-025 Response Feb 21, 2019
Bid #19-025 Annual Price Agreement #19300386R1
Heavy Equipment Rental
MUSTANG RENTAL SERVICES OF
TEXAS, LTD
93 6" Diesel - Trailer Mounted MC SUPER 6" $175.00 $525.00 $1,575.00
Air Compressors (Hoses Extra) and Light Towers
94 185 CFM - Diesel Trailer Mounted SULLAIR 185 $50.00 $150.00 $450.00
95 400 CFM - Diesel Trailer Mounted SULLAIR 375 $185.00 $555.00 $1,665.00
96 Portable Light Tower w/30' Mast ALLMAND NL6 $50.00 $150.00 $450.00
Generators
97 3600 Watts MQ GA36HB $40.00 $120.00 $360.00
98 6000 Watts MQ GA6HR $50.00 $150.00 $450.00
99 20 KW - Trailer Mounted CAT XQ20 $95.00 $285.00 $855.00
100 36 KW - Trailer Mounted CAT XQ30 $125.00 $375.00 $1,125.00
101 56 KW - Trailer Mounted CAT XQ60 $175.00 $525.00 $1,575.00
Trenchers
102 Walk Behind 1030 Ditch witch
DITCH WITCH
C24X $111.00 $333.00 $999.00
103 Ride-On Vermeer RT350
DITCH WITCH
RT45 $195.00 $585.00 $1,755.00
Rammers
104 Tamper - Multiquip MT5 / MT85 (or equal)
MQ MTX70 $50.00 $150.00 $450.00
Crawler Loaders
105 2.4 Yd. Bucket 148 HP - 33,389 lbs.
CAT 963D $995.00 $2,985.00 $8,955.00
106 3.2 Yd. Bucket 189 HP - 45,500 lbs.
CAT 963D $995.00 $2,985.00 $8,955.00
Disc Plows - 36 Hinge Offset
107 Plow 20 x 30 w/Plow 16/32
ROME 16X30 $185.00 $555.00 $1,665.00
Vibratory Plate Compactors
108
Multiquip = 17" to a 19" X 17" to 22"
3350 Centrifugal Force or Equivalent MQ MVC88 $40.00 $120.00 $360.00
Reversible Vibratory Plate Compactors
109 Multiquip - MVH 200DA- 8 HP NO BID NB NB NB
Welders
110 Lincoln 250 Amps & Multiquip 300 Amps LINCOLN V322 $55.00 $165.00 $495.00
Hydraulic Cranes
111 Carry Deck Crane - 8 Ton IC-80 $315.00 $945.00 $2,835.00
Submersible Pumps (Trash and Centrifugal)
112 2" Electric Centrifugal MQ ST2037 $25.00 $50.00 $125.00
113 2" Electrical Trash NO BID NB NB NB
Paving Breakers (runs off air)
114 60 lbs.MPB-60A $25.00 $75.00 $225.00
115 90 lbs.MPPB-90A $30.00 $90.00 $270.00
Concrete Vibrators
116 2 HP (Furnished w/shaft & head)M2500-2" $60.00 $180.00 $540.00
117 3 HP (Furnished w/shaft & head)M2500-3" $65.00 $195.00 $585.00
3/10/202010:09 AM 4 19025 R1 Heavy Equip Rental pricing19300368R1 pricing
Page 22 of 57
April 23, 2020
Item No. 3.3.
Thomas Park Pool Demolition
Sponsor:David Schmitz, Director of Parks and Recreation
Reviewed By CBC:N/A
Agenda Caption:Presentation, discussion, and possible action on the approval of a contract with
Aggieland Construction in the amount of $132,552, for the demolition of Thomas Park Pool.
Relationship to Strategic Goals:
Financial Sustainability
Core Services & Infrastructure
Recommendation(s): Staff recommends approval and award of the construction contract with
Aggieland Construction for the demolition of Thomas Park Pool in the amount of $132,552.00 and
twenty five (25) construction days.
Summary: The proposed demolition project includes the entire removal of Thomas Park pool,
bathhouse, pump house and equipment, light poles, piers, wiring, conduit, chain link fence,
disconnect and cap both water and sewer lines, removal of all electrical to power pole, removal of
gazebos, and sections of sidewalks.
Once demolition is complete, Aggieland Construction will infill the pool area with common fill. The top
six inches of fill will be topsoil that will be hydro seeded to insure grass will grow in all disturbed
areas.
In addition to the demolition and backfill, sections of sidewalk will be poured back to insure sidewalks
and parking lot are reconnected.
Budget & Financial Summary: Three (3) Job Order Contractors where contacted and asked to
submit proposals for the demolition of Thomas Park Pool. Job Order Contractors vendors have been
competitively procured, so members automatically have compliance with Texas local and state
procurement requirements. This project is debt funded and has been appropriated in the Parks CIP
fund. Available project balance is sufficient to cover the cost on this contract.
Reviewed & Approved by Legal: No
Attachments:
1.Thomas Park Demo
Page 23 of 57
Aggieland Construction
PO Box 271
Wellborn, TX 77881
Proposal
Project: Thompson Park Pool Demo
Client: City of College Station
Location: Thompson Park, College Station, TX
Choice Partners #: 16/054JN-01
Date: 3/9/20
All labor and material to remove the pool and its surroundings.
General Conditions
• Temporary toilet
• SWPP
• Supervision
• Construction fence around work area
• Bond
• Permit
• Inspections
• Clean up
• Insurance
Demo
• Disconnect and cap water at meter
• Disconnect and cap sewer at clean out
• Disconnect and remove electrical back to pole
• Remove pool
• Remove bathhouse
• Remove pump house and equipment
• Remove light poles, piers, wiring, and conduit
• Remove chain link fence
• Remove 2 gazebos
Page 24 of 57
• Remove concrete sidewalks and pool decking
• SOW does include hauling off and disposing of all material
Dirt work
• Backfill and compact pool with clean common fill topped with 6” topsoil
• Hydroseed disturbed areas
Concrete
• Provide and install new sidewalk by old entrance and flagpole
• Sidewalk is to tie into existing sidewalk around pool and along side of parking lot curb to clean out
• All colored concrete to be removed
• Includes 4” concrete 5’ wide
• Redwood expansion joints every 5ft
• Broom finish
• #3 rebar 16” o.c.e.w.
• 3500 psi concrete
Clarifications:
• There are no drawings or as builts for this SOW therefore we are pricing off what we can see and what we
know from the best of our knowledge.
• City of College Station are to take care of shutting off meters
• There is a clean out right outside of the pool house in sidewalk which is where we will cap the plumbing.
Exclude:
• Watering
• Abatement
• Compaction test
• Testing of any kind
• Engineering
• Overtime
• Erosion control
• Anything unforeseen
• Anything not specifically mentioned in above scope of work.
Proposed Price: $132,552.00
Thank you for the opportunity, If there is anything else we can do for you, please let us know.
Page 25 of 57
__________ __________3/9/2020________
Megan Jones Date
_______________________________ ____________________________
Authorized Signature Date
*HUB certification provided on request
*Prices are good for 30 days
Page 26 of 57
April 23, 2020
Item No. 3.4.
Temporary parking removal on Gilchrist
Sponsor:Emily Fisher, Assistant Director of Public Works
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action of an ordinance amending Chapter
38 “Traffic and Vehicles” temporarily removing parking on Gilchrist Avenue for the city hall
construction project.
Relationship to Strategic Goals:
• Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary:
This ordinance temporarily removes parking from both sides of Gilchrist Avenue from Texas Avenue
to Foster Avenue. This parking removal is necessary for the duration of the new city hall project.
Due to the entering and exiting of trucks for the construction of new city hall, staff is recommending
removing parking on both sides for the duration of the project.
Budget & Financial Summary:
Reviewed & Approved by Legal: No
Attachments:
1.Gilchrist - Temporary No Parking - 2020
2.No Parking Map on Gilchrist
Page 27 of 57
Ordinance Form 8-14-17
ORDINANCE NO. __________
AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE
VI “TRAFFIC SCHEDULES,” SECTION 38-1014 “TRAFFIC SCHEDULE XIV, NO
PARKING HERE TO CORNER AND NO PARKING AT ANY TIME,” BY
TEMPORARILY REMOVING PARKING ON BOTH SIDES OF GILCHRIST AVENUE
BETWEEN TEXAS AVENUE AND FOSTER AVENUE, OF THE CODE OF
ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A
SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section
38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any
Time,” of the Code of Ordinances of the City of College Station, Texas, be amended
as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all
purposes.
PART 2:If any provision of this Ordinance or its application to any person or circumstances
is held invalid or unconstitutional, the invalidity or unconstitutionality does not
affect other provisions or application of this Ordinance or the Code of Ordinances
of the City of College Station, Texas that can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this
Ordinance are severable.
PART 3:That any person, corporation, organization, government, governmental subdivision
or agency, business trust, estate, trust, partnership, association and any other legal
entity violating any of the provisions of this Ordinance upon a finding of liability
thereof shall be deemed liable for a civil offense and punished with a civil penalty
of not less than one dollar ($1.00) and not more than two thousand dollars
($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished
by a fine of not less than twenty five dollars ($25.00) and not more than five
hundred dollars ($500.00). Each day such violation shall continue or be permitted
to continue, shall be deemed a separate offense.
PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its
date of passage by the City Council, as provided by City of College Station Charter
Section 35.
Page 28 of 57
ORDINANCE NO. _______Page 2 of 3
Ordinance Form 8-14-17
PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__.
ATTEST:APPROVED:
__________________________________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
Page 29 of 57
ORDINANCE NO. _______Page 3 of 3
Ordinance Form 8-14-17
Exhibit A
That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules”, Section 38-1014 “Traffic
Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” is hereby amended to
include as follows:
For the duration of the New City Hall Building Construction Project:
Traveling on Between Travel Direction
Gilchrist Ave Texas Ave and Foster Ave East & West No parking any time
Upon the completion of construction and removal of the no parking signs, parking shall be restored
to both sides of Gilchrist Avenue.
Page 30 of 57
Page 31 of 57
April 23, 2020
Item No. 4.1.
Amendment No. 2 for new city hall project
Sponsor:Emily Fisher, Assistant Director of Public Works
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding approval of Amendment
No. 2 to the Construction Manager at Risk (CMAR) contract with Core Construction, accepting the
Guaranteed Maximum Price (GMP) of $25,805,523 for the building construction of the new City Hall.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approving Amendment No. 2 for the GMP of $25,805,523
for the building construction of the new City Hall.
Summary: This amendment to the current construction manager at risk contract with Core
Construction, accepting the guaranteed maximum price includes all needed work for the building
portion of the new city hall project. This also includes dry utility work and paving for the project.
The new city hall will be a three story, 79,000 square foot facility incorporating several departments
into one central location. Work is scheduled to commence after approval of this contract amendment
and is anticipated to be completed in 2022.
Budget & Financial Summary:
Budget in the amount of $39,300,000 is included for this project in the General Government Capital
Improvement Projects Fund. $3,998,632 has been committed or expended to date, leaving a balance
of $35,301,368 for this amendment and future expenses.
Reviewed & Approved by Legal: No
Attachments:
1.2_GMP Amdt #2_GMP#2 Final - CSCH Building 041020_Signed Copy (003)
Page 32 of 57
Page 33 of 57
Page 2 of 2
CITY OF COLLEGE STATION:
Owner (Signature) Date
Owner (Print)
APPROVED:
City Attorney Date
Assistant City Manager Date
Page 34 of 57
10625 N County Rd I Frisco, TX 75033 I PH: 972.668.9340 I FAX: 972.668.9351 I www.COREconstruction.com
ROC A-110343, B-01 069786, B-199920 ARIZONA • FLORIDA • ILLINOIS • INDIANA • LOUISIANA • NEVADA • TEXAS
Proposal
April 10, 2020
Mr. Ryan Key
City of College Station
1101 Texas Ave.
College Station, TX 77840
Re: Guaranteed Maximum Proposal: College Station City Hall
Dear Ryan,
On behalf of CORE Construction, I am pleased to submit our Guaranteed Maximum
Proposal for the College Station City Hall.
GMP Summary:
Total GMP Price $25,805,523
Enclosed you will find the Basis of GMP Clarifications, Conceptual Cost Summary and
Detail, and a Overall Project Schedule.
We look forward to a successful and enjoyable project together. Thank you for this
opportunity, please do not hesitate to contact me directly with any questions or
comments.
Respectfully submitted,
Steven Normand
Director of Preconstruction
CORE Construction, Inc.
Exhibit A to Amendment No 2
Building GMP Package
Page 35 of 57
Basis of Estimate
College Station City Hall
4-9-20
F r i s c o , T e x a s
CORE Construction, Inc. Basis of Estimate Page 1
The Basis of Estimate is a written explanation clarifying the scope, assumptions and exclusions used
in establishing the estimate dated April 9, 2020.
All costs are based on CORE’s incorporation of the scope shown on the IFP Pricing Documents and
the scope clarifications below.
Assumptions, Clarifications, & Exclusions
Schedule
· Site & Building Construction – 18 months.
· Building Abatement/Demolition – 2 months.
· 20 months, total duration.
Contingency & Allowances
· Construction Contingency of 2% is included in this proposal – Construction Contingency is
intended to be used at CORE’s discretion to cover costs that have not been identified as a
EstimateEstrade specific scope on the GMP setting documents and may require further
clarification or coordination. These costs may include scope gap, coordination issues
between trades, and missed scope during the subcontractor bidding process. Construction
Contingency does not account for design revisions or additional scope requests made by the
Owner or Architect.
· Owner/Design Contingency of $1,000,000 is included in this proposal – The Owner's
Contingency shall be for the sole and exclusive use of the Owner, and is established
solely to cover costs of changes in the scope of that portion of the Work covered by
the GMP or for new scope items as directed by Owner. Owner’s contingency may
also be used for any post contract trade package cost increases for missing scope
items, subcontractor insolvency post-contract, or at Owner’s discretion on any other
items altering cost post contract.
· Pier Casing Allowance - $60,000 is included for pier casing assuming partial pier casing due
to potential groundwater issues.
· Ice Concrete Additive Allowance - $30,000 is included for adding ice to the concrete mix due
to high temperatures as concrete is scheduled for summer pour.
Page 36 of 57
Basis of Estimate
College Station City Hall
4-9-20
F r i s c o , T e x a s
CORE Construction, Inc. Basis of Estimate Page 2
· MTL-4/MTL-6 Allowance - $10,000 for metal panel with embossed and relief graphics
(insufficient detail of graphic to quote).
· Temporary water and power consumption - $50,000 for use during construction.
· Alternate #2 Allowance – Alternate #2 is an allowance until further information is available
to accurately provide a price.
· Site Hardscape/Landscape Allowance - $200,000 for additional development to be used at
Owner’s discretion.
Alternates
· Add Alternate #1 – Pavilion Canopy over Concrete, Add: $88,118
· Add Alternate #2 – Garden Walls & Splash Pad, Add: $984,602
· Add Alternate #3 – Elm Tree Grove, Add: $31,674
General Assumptions
· CORE has not included any costs for building permit, review fees, or tap fees.
· We understand the existing City Hall buildings will remain operational during the course of
constructing the new building.
· We assume normal working hours. In the case of the existing building demo during Phase
2, we will strive to complete the major demolition activities before or after business hours, or
on Weekends.
· Normal shrinkage cracking of the slab is expected and shall not be cause for removal or
replacement of structurally sound slabs
· This cost proposal is considered a Lump Sum, not line item, Conceptual Estimate.
Specific Exclusions to GMP
· The following are excluded and assumed to be by owner or owner’s vendor:
o Permit, Plan Review and Impact Fees.
o Fiber Optic and/or other Site Utility Relocates.
o FF&E – Furniture, Fixtures & Equipment
o Material Testing and Inspection Fees
o Envelope Consultant
o T-5 and T-11 tile (not found on plans).
Page 37 of 57
Basis of Estimate
College Station City Hall
4-9-20
F r i s c o , T e x a s
CORE Construction, Inc. Basis of Estimate Page 3
Other scope specific Assumptions and Clarifications:
05500 – MISC METALS
· Clock tower includes Perforated Metal Grate Platform 055300. No fiberglass grating is
included (details conflict).
10000 – DEMOUNTABLE PARTITIONS
· Supplier requires a 50% Deposit to begin manufacturing to be paid by Owner.
21000 – FIRE PROTECTION
· Schedule 10 piping included in areas as allowed per NFPA 13.
· Grooved joints included for 1-1/2” pipe per NFPA 13.
· Relief Valve located on P3.11 Fire pump detail is not included as it is not required by NFPA
20.
26000 – ELECTRICAL
· Conduit from floor boxes is not encased; all other conduit shown under slab and site are
encased.
· Audio-Visual back boxes are standard back boxes not Chief Boxes.
Page 38 of 57
4/10/2020 ESTIMATE SUMMARYLOCATION:College Station, TXARCHITECT:KirkseyDURATION(mnths):20WARRANTY(yrs):1SITE ACREAGE:8.0 SQUARE FOOTAGE:79,083GENERAL REQUIREMENTS$274,825 $3.481.25%GR1General Requirements - Sitein IGMP #1MT/SIGeneral Requirements - Building$274,825John Spencer$3.481.25%DEMOLITION/ OFF-SITE INFRASTRUCTURE$252,940 $3.201.15%1Structure Demolition & AbatementAlbo$252,940Scope sheet$3.201.15%SITE WORK (ROUGH)$4,141$0.050.02%2Earthworkin IGMP #13Site Utilitiesin IGMP #14Soil Treatment$4,141$0.050.02%SITE WORK (FINISH)$1,419,269$17.956.47%5Site Signage & Striping$18,024Scope Sheet$0.230.08%6Landscaping & IrrigationHIS$310,048$3.921.41%7Unit PaversPro Pavers$124,957$1.580.57%8Site/Hardscape Allowance$200,000$2.530.91%9Site ConcreteTucker$766,240$9.693.49%10Site MasonryCamaratain 2011Flagpolesin 3412Thermal & Moisture Protectionin 1813Paintingin 2614Site Furnishingsin 615Site Electricalin 46STRUCTURE$4,063,965$51.3918.52%16Building ConcreteTucker$1,465,117$18.536.68%17Steel PackagePostel$2,523,546$31.9111.50%18Rough CarpentryPLUG$75,302$0.950.34%ENCLOSURE$4,006,112$50.6618.26%19Damproofing / Waterproofing / Air BarrierTX Moisture Pro$321,883$4.071.47%20Glass & GlazingFloyd's$860,500$10.883.92%21Masonry VeneerBoenigk$2,197,229$27.7810.01%22Metal Roofing / Membrane RoofingSchulte$626,500$7.922.86%INTERIOR FINISHES$5,069,338$64.1023.10%23Finished Carpentry & MillworkWCCW$807,985WCCW$10.223.68%24HM Frames, Doors, & HardwareHouston$242,077Commercial Hardware$3.061.10%25Demountable PartitionsAgile Interiors$637,539$8.062.91%26Metal Studs & Drywall PackageVarmon$2,249,186Varmon$28.4410.25%27PaintingVarmon$469,766$5.942.14%28Tile PackageBrazos Valleyin 28Great29Flooring PackageBrazos Valley$660,215$8.353.01%30Polished Concrete / Sealed ConcretePLUG$2,570$0.030.01%31Terrazzo (Alternate #2)NATakeoff - Agile SPECIALTIES$427,501$5.411.95%32Visual Display Boardsin 3433Window Shades & CurtainsLonghorn Blinds$72,550Agile?$0.920.33%34Signage PackageGraphTec$83,079Signdealz$1.050.38%35Prefabricated Canopy$103,317$1.310.47%36Toilet Partitions & AccessoriesTexas Ten$108,964Texas Ten$1.380.50%38Wall Protection & Corner Guardsin 3439Fire Extinguishers & Cabinetsin 3440Operable Partition$20,00041Exterior Clock TowerElectric Time$39,591$0.500.18%EQUIPMENT$252,865$3.201.15%42Projection Screensin 3443Residential AppliancesJTE$17,865JTE$0.230.08%44ElevatorsThyssen Krup$235,000Tab$2.971.07%Guaranteed Maximimum PriceCollege Station City Hall#DescriptionSUBCONTRACTORBase Price$/SF (direct cost)% (of direct cost total) Page 39 of 57
#DescriptionSUBCONTRACTORBase Price$/SF (direct cost)% (of direct cost total) 45Water Feature (Alternate #2)NAMEP SYSTEMS$5,016,740$63.4422.86%46Fire Sprinkler SystemsBETTER$345,008BETTER Fire $4.361.57%47Plumbing Systemsin 4548HVAC SystemsDSI$2,129,893$26.939.71%49Electrical SystemsMK Dailey$2,541,839$32.1411.58%SPECIAL SYSTEMS$1,156,218$14.625.27%50Structured Cabling SystemsElectra Link$299,370create and tab$3.791.36%51Security/Access Control SystemsPLUG$315,249Needs scope$3.991.44%52Audio Visual SystemsElectra Link$541,599Tab - Electra Link$6.852.47%GENERAL REQUIREMENTSBASED ON SUB TOTALREQUIREDGeneral ConditionsCarried from 'GC's' Tab$1,706,452INSURANCE, BONDS, AND BUILDERS RISKBASED ONSUB TOTALREQUIREDGeneral Liability$25,805,523in GC'sREQUIREDPayment and Performance Bond$25,805,523in GC'sREQUIREDBuilders Risk Insurance$25,805,523in GC'sRATECONTRACTOR'S FEEBASED ONSUB TOTAL2.75%Construction Manager At Risk Fee$24,319,140 $668,776RATECONTINGENCIESBASED ONSUB TOTAL2%Contractor Construction Contingency 24,319,140$486,383Owner Contingency $24,319,140 $1,000,000$/SF$307.51Estimate Total $25,805,523Estimate AmountSubtotal (GR's, Prof Services, Insurance, Tax, & Fee)$24,319,140Subtotal (with GR's, Prof. Services, & Insurance)$23,650,364Subtotal (with General Requirements)$23,650,364Subtotal (GR's, Prof Services, Insurance, Tax, & Fee)$25,805,523Subtotal$21,943,912Page 40 of 57
DESCRIPTION QTY UNIT $ Cost/Unit Including All Burden& Insurance, Etc. TOTAL On Site Project ManagementProject Executive15MO $ 18,049 270,735 Project Manager20MO $ 12,241 244,820 Superintendent(s)20MO $ 17,487 349,740 Asst. Superintendent20MO $ 11,866 237,320 Office Engineer(s)20MO $ 8,119 162,380 Project Expeditor0MO - Scheduler0MO - Project Support Staff2MO $ 11,241 22,482 Cost Engineer0MO - Bonds and InsuranceGL, Auto, WC & Builders Risk1LS $ 258,055 258,055 Payment & Performance Bonds1LS $ 165,800 165,800 Temporary Project Construction and Utilities for CM StaffDumpsters or CM staff20MO $ 779 15,588 Monthly Telephone Service20MO $ 720 14,400 Project Water20MO $ 100 2,000 Temporary Toilets20MO $ 200 4,000 Temporary Fire Protection20MO $ 10 200 Telephone System Installation20LS $ 500 10,000 Ceremonies1LS $ 1,500 1,500 Field Offices & Office Supplies for CM StaffJob Photos and Videos20MO $ 100 2,000 CM Project Specific Signage1LS $ 1,900 1,900 Postage and Deliveries20MO $ 100 2,000 Mobilization for Office Trailers1LS $ 8,000 8,000 Monthly Office Rental Costs20MO $ 1,500 30,000 Storage Trailers20MO $ 150 3,000 Field Office Equipment20MO $ 250 5,000 Vehicles including Fuel, Maintenance & Ins55MO $ 1,100 60,500 Safety Equipment20MO $ 83 1,660 First Aid Supplies20MO $ 75 1,500 Job Office Supplies20MO $ 200 4,000 Janitorial Supplies20MO $ 100 2,000 Project Computers and Software20MO $ 980 19,600 Field Office Furniture20MO $ 200 4,000 Copy Machine and Supplies20MO $ 350 7,000 Communications Equipment75MO $ 125 9,375 Advertising0LS $ - - TOTAL GENERAL CONDITIONS592 1,920,556 Deduct GC's for Civil(214,104) 1,706,452 GENERAL REQUIREMENTS MISC LABOR / MISC EXPENSES4,000 4,000 29,300 50,000 4,500 77,940 29,656 9,000 18,064 - 27,679 18,186 2,500 274,825 ATTACHMENT 1GENERAL CONDITIONS DETAILTemporary water consumption for establishment of sod and hydromulchDemo / Haul off mock-up Procore Project Management SoftwarePre-Build Control - John SpenerTemporary power consumption for building / site, including startup powerLicensed surveyPeridodic Cleanup - Site / Building (1 person for 14 months)Final Clean - BuildingLaddersFinal Clean - SiteSAFETY Opening ProtectionMisc Safety LaborPage 41 of 57
ID % CompleteTask NameDuration Start Finish13%CS City Hall Project470 daysMon 2/3/20Fri 12/3/21240%Preconstruction105 daysMon 2/3/20Mon 6/29/2030%Contract Award1 dayMon 2/3/20Mon 2/3/2040%Design Development Drawings completed10 daysFri 2/7/20Thu 2/20/2050%Design Development Cost estimate6 daysFri 2/21/20Fri 2/28/2060%Submit IGMP Approval - Site Package6 daysMon 3/2/20Mon 3/9/207100%IGMP Approval - Site Package1 dayMon 3/9/20Mon 3/9/208100%Issue Contracts - Site Contracts10 daysFri 3/13/20Thu 3/26/209100%Notice to Proceed for Site Package0 daysFri 3/27/20Fri 3/27/2010100%City Permitting - Site 35 daysMon 2/17/20Fri 4/3/2011100%Obtain Site Permit1 dayMon 4/6/20Mon 4/6/2012100%Submit GMP Due - Building Package18 daysWed 3/18/20Fri 4/10/20130%GMP Approval - Building Package0 daysMon 4/27/20Mon 4/27/20140%Issue completed Construction Documents0 daysMon 4/27/20Mon 4/27/20150%Issue Contracts - Building Contracts45 daysMon 4/27/20Mon 6/29/20160%City Permitting - Building30 daysThu 4/30/20Thu 6/11/20170%Obtain Building Permit1 dayFri 6/12/20Fri 6/12/20180%Building Construction427 daysThu 4/2/20Fri 12/3/21191% Site Work373 daysThu 4/2/20Thu 9/16/2120100%Install Silt Fencing1 dayThu 4/2/20Thu 4/2/2021100%Install Site Fencing/Tree Protection1 dayFri 4/3/20Fri 4/3/2022100%Mobilization5 daysMon 4/6/20Fri 4/10/20230%Strip topsoil10 daysMon 4/13/20Fri 4/24/20240%Demo Existing Landscaping5 daysMon 4/27/20Fri 5/1/20250%Cut/Fill10 daysMon 5/4/20Fri 5/15/20260%Building Pad Preparation 10 daysMon 5/18/20Mon 6/1/20270% Relocate Utilities200 daysMon 4/13/20Mon 1/25/21320% Underground Utilities336 daysMon 5/18/20Thu 9/9/21330%Phase I5 daysMon 5/18/20Fri 5/22/20350%Phase II10 daysMon 8/3/20Fri 8/14/20410%Phase III10 daysMon 11/30/20Fri 12/11/20470%Phase IV50 daysThu 7/1/21Thu 9/9/21530% Parking lot construction176 daysTue 5/26/20Tue 2/2/21540%Phase I27 daysTue 5/26/20Wed 7/1/20550%Cut to Grade5 daysTue 5/26/20Mon 6/1/20560%Lime Stabilize10 daysTue 6/2/20Mon 6/15/20570%Final Grading3 daysTue 6/16/20Thu 6/18/20580%Formwork and Install Rebar8 daysFri 6/19/20Tue 6/30/20590%Place Concrete Phase I1 dayWed 7/1/20Wed 7/1/20600%Phase II54 daysMon 8/17/20Fri 10/30/20610%Demo Existing Paving10 daysMon 8/17/20Fri 8/28/20620%Cut to Grade10 daysMon 8/31/20Mon 9/14/20630%Lime Stabilize13 daysTue 9/15/20Thu 10/1/20640%Final Grading5 daysFri 10/2/20Thu 10/8/20650%Formwork and Install Rebar15 daysFri 10/9/20Thu 10/29/20660%Place Concrete Phase II1 dayFri 10/30/20Fri 10/30/20670%Phase III35 daysMon 12/14/20Tue 2/2/21680%Demo Existing Parking Lot Paving6 daysMon 12/14/20Mon 12/21/20690%Cut to Grade7 daysTue 12/22/20Thu 12/31/20700%Lime Stabilize10 daysMon 1/4/21Fri 1/15/21710%Final Grading3 daysMon 1/18/21Wed 1/20/21720%Formwork and Install Rebar8 daysThu 1/21/21Mon 2/1/21730%Place Concrete Phase III1 dayTue 2/2/21Tue 2/2/21740%Landscaping55 daysThu 7/1/21Thu 9/16/21750%Install pavers25 daysThu 7/1/21Wed 8/4/21760%Install Irrigation lines15 daysThu 8/5/21Wed 8/25/21770%Plant Trees/Shrubs15 daysThu 8/26/21Thu 9/16/21780% Foundations55 daysTue 6/2/20Mon 8/17/20790%Drill Piers15 daysTue 6/2/20Mon 6/22/20800%Grade Beams40 daysTue 6/23/20Mon 8/17/20810%Under Slab MEP10 daysTue 6/23/20Mon 7/6/20820%Concrete Pad Subgrade10 daysTue 7/7/20Mon 7/20/20830%Slab on void boxes I 8 daysTue 7/21/20Thu 7/30/20840%Place SOG I1 dayFri 7/31/20Fri 7/31/20850%Slab on void boxes II8 daysMon 8/3/20Wed 8/12/20860%Place SOG II1 dayThu 8/13/20Thu 8/13/20870% Building Envelope Completion183 daysTue 8/11/20Thu 4/29/21880%Structural Steel/Metal Deck120 daysTue 8/11/20Mon 2/1/21890%Install Lvl 1 to Lvl 2 Stairs20 daysTue 8/11/20Tue 9/8/20900%Place second floor on metal deck1 dayWed 10/14/20Wed 10/14/20910%Install Lvl 2 to Lvl 3 Stairs20 daysWed 10/7/20Tue 11/3/203/263/274/34/64/104/274/276/296/116/124/24/34/104/245/15/156/16/16/156/186/307/18/289/1410/110/810/2910/3012/216/228/177/67/207/307/318/128/139/810/1411/322252831369121518212427303691215182124273025811141720232629258111417202326291471013161922252831369121518212427303691215182124273025811141720232629258111417202326April 2020May 2020June 2020July 2020August 2020September 2020October 2020November 2020December 2020TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 1Project: CS City Hall - Updated Date: Fri 4/10/20Page 42 of 57
ID % CompleteTask NameDuration Start Finish13%CS City Hall Project470 daysMon 2/3/20Fri 12/3/21240%Preconstruction105 daysMon 2/3/20Mon 6/29/2030%Contract Award1 dayMon 2/3/20Mon 2/3/2040%Design Development Drawings completed10 daysFri 2/7/20Thu 2/20/2050%Design Development Cost estimate6 daysFri 2/21/20Fri 2/28/2060%Submit IGMP Approval - Site Package6 daysMon 3/2/20Mon 3/9/207100%IGMP Approval - Site Package1 dayMon 3/9/20Mon 3/9/208100%Issue Contracts - Site Contracts10 daysFri 3/13/20Thu 3/26/209100%Notice to Proceed for Site Package0 daysFri 3/27/20Fri 3/27/2010100%City Permitting - Site 35 daysMon 2/17/20Fri 4/3/2011100%Obtain Site Permit1 dayMon 4/6/20Mon 4/6/2012100%Submit GMP Due - Building Package18 daysWed 3/18/20Fri 4/10/20130%GMP Approval - Building Package0 daysMon 4/27/20Mon 4/27/20140%Issue completed Construction Documents0 daysMon 4/27/20Mon 4/27/20150%Issue Contracts - Building Contracts45 daysMon 4/27/20Mon 6/29/20160%City Permitting - Building30 daysThu 4/30/20Thu 6/11/20170%Obtain Building Permit1 dayFri 6/12/20Fri 6/12/20180%Building Construction427 daysThu 4/2/20Fri 12/3/21191% Site Work373 daysThu 4/2/20Thu 9/16/2120100%Install Silt Fencing1 dayThu 4/2/20Thu 4/2/2021100%Install Site Fencing/Tree Protection1 dayFri 4/3/20Fri 4/3/2022100%Mobilization5 daysMon 4/6/20Fri 4/10/20230%Strip topsoil10 daysMon 4/13/20Fri 4/24/20240%Demo Existing Landscaping5 daysMon 4/27/20Fri 5/1/20250%Cut/Fill10 daysMon 5/4/20Fri 5/15/20260%Building Pad Preparation 10 daysMon 5/18/20Mon 6/1/20270% Relocate Utilities200 daysMon 4/13/20Mon 1/25/21320% Underground Utilities336 daysMon 5/18/20Thu 9/9/21330%Phase I5 daysMon 5/18/20Fri 5/22/20350%Phase II10 daysMon 8/3/20Fri 8/14/20410%Phase III10 daysMon 11/30/20Fri 12/11/20470%Phase IV50 daysThu 7/1/21Thu 9/9/21530% Parking lot construction176 daysTue 5/26/20Tue 2/2/21540%Phase I27 daysTue 5/26/20Wed 7/1/20550%Cut to Grade5 daysTue 5/26/20Mon 6/1/20560%Lime Stabilize10 daysTue 6/2/20Mon 6/15/20570%Final Grading3 daysTue 6/16/20Thu 6/18/20580%Formwork and Install Rebar8 daysFri 6/19/20Tue 6/30/20590%Place Concrete Phase I1 dayWed 7/1/20Wed 7/1/20600%Phase II54 daysMon 8/17/20Fri 10/30/20610%Demo Existing Paving10 daysMon 8/17/20Fri 8/28/20620%Cut to Grade10 daysMon 8/31/20Mon 9/14/20630%Lime Stabilize13 daysTue 9/15/20Thu 10/1/20640%Final Grading5 daysFri 10/2/20Thu 10/8/20650%Formwork and Install Rebar15 daysFri 10/9/20Thu 10/29/20660%Place Concrete Phase II1 dayFri 10/30/20Fri 10/30/20670%Phase III35 daysMon 12/14/20Tue 2/2/21680%Demo Existing Parking Lot Paving6 daysMon 12/14/20Mon 12/21/20690%Cut to Grade7 daysTue 12/22/20Thu 12/31/20700%Lime Stabilize10 daysMon 1/4/21Fri 1/15/21710%Final Grading3 daysMon 1/18/21Wed 1/20/21720%Formwork and Install Rebar8 daysThu 1/21/21Mon 2/1/21730%Place Concrete Phase III1 dayTue 2/2/21Tue 2/2/21740%Landscaping55 daysThu 7/1/21Thu 9/16/21750%Install pavers25 daysThu 7/1/21Wed 8/4/21760%Install Irrigation lines15 daysThu 8/5/21Wed 8/25/21770%Plant Trees/Shrubs15 daysThu 8/26/21Thu 9/16/21780% Foundations55 daysTue 6/2/20Mon 8/17/20790%Drill Piers15 daysTue 6/2/20Mon 6/22/20800%Grade Beams40 daysTue 6/23/20Mon 8/17/20810%Under Slab MEP10 daysTue 6/23/20Mon 7/6/20820%Concrete Pad Subgrade10 daysTue 7/7/20Mon 7/20/20830%Slab on void boxes I 8 daysTue 7/21/20Thu 7/30/20840%Place SOG I1 dayFri 7/31/20Fri 7/31/20850%Slab on void boxes II8 daysMon 8/3/20Wed 8/12/20860%Place SOG II1 dayThu 8/13/20Thu 8/13/20870% Building Envelope Completion183 daysTue 8/11/20Thu 4/29/21880%Structural Steel/Metal Deck120 daysTue 8/11/20Mon 2/1/21890%Install Lvl 1 to Lvl 2 Stairs20 daysTue 8/11/20Tue 9/8/20900%Place second floor on metal deck1 dayWed 10/14/20Wed 10/14/20910%Install Lvl 2 to Lvl 3 Stairs20 daysWed 10/7/20Tue 11/3/2012/2112/311/151/202/12/28/48/259/162/12629147101316192225283136912151821242725811141720232629147101316192225281471013161922252831369121518212427303691215182124273025811141720232629147101316192225281January 2021February 2021March 2021April 2021May 2021June 2021July 2021August 2021September 2021October 2021TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 4Project: CS City Hall - Updated Date: Fri 4/10/20Page 43 of 57
ID % CompleteTask NameDuration Start Finish920%Place Third Floor on Metal Deck 1 dayWed 11/4/20Wed 11/4/20930%Perimeter Stud Framing/sheathing Lvl 120 daysThu 10/15/20Wed 11/11/20940%Install Exterior Window Frames Lvl 115 daysThu 10/29/20Wed 11/18/20950%Perimeter Stud Framing/sheathing Lvl 220 daysThu 11/5/20Fri 12/4/20960%Install Exterior Window Frames Lvl 215 daysThu 11/19/20Fri 12/11/20970%Perimeter Stud Framing/sheathing Lvl 315 daysMon 12/7/20Mon 12/28/20980%Install Exterior Window Frames Lvl 315 daysMon 12/21/20Tue 1/12/21990%Masonry Metal Flashing10 daysWed 12/16/20Wed 12/30/201000%Exterior Masonry Construction90 daysWed 12/16/20Thu 4/22/211010%Install Glazing/Waterproof Lvl 110 daysFri 1/29/21Thu 2/11/211020%Install Glazing/Waterproof Lvl 210 daysFri 2/12/21Thu 2/25/211030%Install Glazing/Waterproof Lvl 310 daysFri 2/26/21Thu 3/11/211040%Install TPO Roofing20 daysTue 12/29/20Tue 1/26/211050%Metal Roofing50 daysFri 2/19/21Thu 4/29/211060%Metal Trims & Flashings50 daysFri 2/19/21Thu 4/29/211070% Interior Framing and MEP Rough150 daysTue 10/20/20Fri 5/21/211080%Elevator 1 installation15 daysMon 4/12/21Fri 4/30/211090%Elevator 2 Installation15 daysMon 5/3/21Fri 5/21/211100%MEP Above Ceiling Rough-in Lvl 115 daysTue 10/20/20Mon 11/9/201110%MEP Above Ceiling Rough-in Lvl 215 daysTue 11/10/20Wed 12/2/201120%MEP Above Ceiling Rough-in Lvl 315 daysThu 12/10/20Thu 12/31/201130%Interior Metal Stud Framing Lvl 130 daysThu 11/12/20Mon 12/28/201140%Level 1 Door Frames - 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Council Chambers75 daysWed 5/19/21Wed 9/1/211580%Millwork Installation20 daysWed 5/19/21Wed 6/16/211590%Flooring20 daysThu 6/17/21Wed 7/14/211600%Miscellaneous Specialties11 daysThu 7/15/21Thu 7/29/211610%Thin Masonry Veneer15 daysFri 7/30/21Thu 8/19/211620%Special Finishes (AWP & FWP's) 20 daysThu 8/5/21Wed 9/1/2112/281/1212/304/222/112/253/111/264/294/294/305/2112/3112/2812/281/191/193/93/912/281/193/912/281/193/91/192/93/301/262/164/62/22/234/132/93/24/202/162/163/93/94/274/2712/225/256/165/75/196/15/186/167/77/216/167/147/298/199/12629147101316192225283136912151821242725811141720232629147101316192225281471013161922252831369121518212427303691215182124273025811141720232629147101316192225281January 2021February 2021March 2021April 2021May 2021June 2021July 2021August 2021September 2021October 2021TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 5Project: CS City Hall - Updated Date: Fri 4/10/20Page 44 of 57
ID % CompleteTask NameDuration Start Finish920%Place Third Floor on Metal Deck 1 dayWed 11/4/20Wed 11/4/20930%Perimeter Stud Framing/sheathing Lvl 120 daysThu 10/15/20Wed 11/11/20940%Install Exterior Window Frames Lvl 115 daysThu 10/29/20Wed 11/18/20950%Perimeter Stud Framing/sheathing Lvl 220 daysThu 11/5/20Fri 12/4/20960%Install Exterior Window Frames Lvl 215 daysThu 11/19/20Fri 12/11/20970%Perimeter Stud Framing/sheathing Lvl 315 daysMon 12/7/20Mon 12/28/20980%Install Exterior Window Frames Lvl 315 daysMon 12/21/20Tue 1/12/21990%Masonry Metal Flashing10 daysWed 12/16/20Wed 12/30/201000%Exterior Masonry Construction90 daysWed 12/16/20Thu 4/22/211010%Install Glazing/Waterproof Lvl 110 daysFri 1/29/21Thu 2/11/211020%Install Glazing/Waterproof Lvl 210 daysFri 2/12/21Thu 2/25/211030%Install Glazing/Waterproof Lvl 310 daysFri 2/26/21Thu 3/11/211040%Install TPO Roofing20 daysTue 12/29/20Tue 1/26/211050%Metal Roofing50 daysFri 2/19/21Thu 4/29/211060%Metal Trims & Flashings50 daysFri 2/19/21Thu 4/29/211070% Interior Framing and MEP Rough150 daysTue 10/20/20Fri 5/21/211080%Elevator 1 installation15 daysMon 4/12/21Fri 4/30/211090%Elevator 2 Installation15 daysMon 5/3/21Fri 5/21/211100%MEP Above Ceiling Rough-in Lvl 115 daysTue 10/20/20Mon 11/9/201110%MEP Above Ceiling Rough-in Lvl 215 daysTue 11/10/20Wed 12/2/201120%MEP Above Ceiling Rough-in Lvl 315 daysThu 12/10/20Thu 12/31/201130%Interior Metal Stud Framing Lvl 130 daysThu 11/12/20Mon 12/28/201140%Level 1 Door Frames - Delivery/Install30 daysThu 11/12/20Mon 12/28/201150%Interior Metal Stud Framing Lvl 230 daysMon 12/7/20Tue 1/19/211160%Level 2 Door Frames - Delivery/Install30 daysMon 12/7/20Tue 1/19/211170%Interior Metal Stud Framing Lvl 330 daysWed 1/27/21Tue 3/9/211180%Level 3 Door Frames - Delivery/Install30 daysWed 1/27/21Tue 3/9/211190%MEP Wall Rough-in Lvl 115 daysMon 12/7/20Mon 12/28/201200%MEP Wall Rough-in Lvl 215 daysTue 12/29/20Tue 1/19/211210%MEP Wall Rough-in Lvl 315 daysWed 2/17/21Tue 3/9/211220%Drywall - One Side Walls Lvl. 115 daysMon 12/7/20Mon 12/28/201230%Drywall - One Side Walls Lvl. 215 daysTue 12/29/20Tue 1/19/211240%Drywall - One Side Walls Lvl. 315 daysWed 2/17/21Tue 3/9/211250% Drywall - Second Side Walls & Ceilings85 daysTue 12/29/20Tue 4/27/211260%Two side drywall Lvl. 115 daysTue 12/29/20Tue 1/19/211270%Two side drywall Lvl. 215 daysWed 1/20/21Tue 2/9/211280%Two side drywall Lvl. 315 daysWed 3/10/21Tue 3/30/211290%Frame and Hang Hard Ceilings Lvl 115 daysWed 1/6/21Tue 1/26/211300%Frame and Hang Hard Ceilings Lvl 215 daysWed 1/27/21Tue 2/16/211310%Frame and Hang Hard Ceilings Lvl 315 daysWed 3/17/21Tue 4/6/211320%TFF Lvl. 120 daysWed 1/6/21Tue 2/2/211330%TFF Lvl. 220 daysWed 1/27/21Tue 2/23/211340%TFF Lvl. 320 daysWed 3/17/21Tue 4/13/211350%Install Acoustial Grid/Lighting Lvl.115 daysWed 1/20/21Tue 2/9/211360%Install Acoustial Grid/Lighting Lvl.215 daysWed 2/10/21Tue 3/2/211370%Install Acoustial Grid/Lighting Lvl.315 daysWed 3/31/21Tue 4/20/211380%Paint Interior Walls Lvl 110 daysWed 2/3/21Tue 2/16/211390%Install Ceiling Tile Lvl 15 daysWed 2/10/21Tue 2/16/211400%Paint Interior Walls Lvl 210 daysWed 2/24/21Tue 3/9/211410%Install Ceiling Tile Lvl 25 daysWed 3/3/21Tue 3/9/211420%Paint Interior Walls Lvl 310 daysWed 4/14/21Tue 4/27/211430%Install Ceiling Tile Lvl 35 daysWed 4/21/21Tue 4/27/211440% MEP Trim & Finish Out139 daysTue 12/1/20Wed 6/16/211450% Permanent Power1 dayTue 12/1/20Tue 12/1/201460% HVAC Startup15 daysWed 12/2/20Tue 12/22/201470% Electrical Trim20 daysWed 4/28/21Tue 5/25/211480% IT Server Room15 daysWed 5/26/21Wed 6/16/211490% Plumbing Fixtures Lvl 18 daysWed 4/28/21Fri 5/7/211500% Plumbing Fixtures Lvl 28 daysMon 5/10/21Wed 5/19/211510% Plumbing Fixtures Lvl 38 daysThu 5/20/21Tue 6/1/211520% Finishes Lvls 1-360 daysWed 4/28/21Wed 7/21/211530% Millwork Installation15 daysWed 4/28/21Tue 5/18/211540% Flooring20 daysWed 5/19/21Wed 6/16/211550% Door & Hardware Installation15 daysThu 6/17/21Wed 7/7/211560% Miscellaneous Specialties10 daysThu 7/8/21Wed 7/21/211570% Finish out spaces - Council Chambers75 daysWed 5/19/21Wed 9/1/211580%Millwork Installation20 daysWed 5/19/21Wed 6/16/211590%Flooring20 daysThu 6/17/21Wed 7/14/211600%Miscellaneous Specialties11 daysThu 7/15/21Thu 7/29/211610%Thin Masonry Veneer15 daysFri 7/30/21Thu 8/19/211620%Special Finishes (AWP & FWP's) 20 daysThu 8/5/21Wed 9/1/2111/411/1111/1812/412/1111/912/212/112/2222252831369121518212427303691215182124273025811141720232629258111417202326291471013161922252831369121518212427303691215182124273025811141720232629258111417202326April 2020May 2020June 2020July 2020August 2020September 2020October 2020November 2020December 2020TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 2Project: CS City Hall - Updated Date: Fri 4/10/20Page 45 of 57
ID % CompleteTask NameDuration Start Finish1630% Punch list & Commission41 daysThu 7/22/21Fri 9/17/211640%CORE internal punch1 dayThu 7/22/21Thu 7/22/211650%Test & Balance 15 daysThu 7/22/21Wed 8/11/211660%Training for Owner Personnel3 daysThu 8/12/21Mon 8/16/211670%Owner/Architect Punch List10 daysThu 9/2/21Thu 9/16/211680%New Building Substantial Completion1 dayFri 9/17/21Fri 9/17/211690% Demolition Existing Muncipal Building63 daysFri 9/3/21Fri 12/3/211700%Demo Site Work/Existing Landscaping15 daysFri 9/3/21Fri 9/24/211710%Demo Existing Parking Lot10 daysFri 9/3/21Fri 9/17/211720%Abatement20 daysMon 9/27/21Fri 10/22/211730%Demolition 110145 daysMon 9/27/21Tue 11/30/211740%Demo Substantial Completion3 daysWed 12/1/21Fri 12/3/217/228/118/169/169/179/249/172629147101316192225283136912151821242725811141720232629147101316192225281471013161922252831369121518212427303691215182124273025811141720232629147101316192225281January 2021February 2021March 2021April 2021May 2021June 2021July 2021August 2021September 2021October 2021TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 6Project: CS City Hall - Updated Date: Fri 4/10/20Page 46 of 57
April 23, 2020
Item No. 4.2.
Ordinance Extending Mayoral Renewal of Disaster Declaration
Sponsor:Bryan Woods, City Manager
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding an ordinance consenting to
and extending the Mayor's renewal of a disaster declaration due to public health emergency.
Relationship to Strategic Goals:
Good Governance
Recommendation(s): Staff recommend Council adopt the ordinance.
Summary:
On March 17, 2020, the Mayor of College Station issued a proclamation declaring a state of disaster
for the City of College Station resulting from the threat of a public health emergency resulting from
coronavirus disease 2019, now designated SARS-CoV2, (COVID-19).
On March 18, 2020, the Mayor of College Station issued an order closing all bars, limiting restaurants
to only take-out, drive-through, or delivery services and amended the declaration to limit gatherings
to less than ten (10) people in the best interest of the public health, safety and welfare to protect life
in College Station in response to COVID-19.
On March 23 2020, the College Station City Council adopted an Extension of Disaster Ordinance
with Ordinance No. 2020-4164 extending the March 17, 2020, Disaster Declaration and extending
the Mayor’s Order of March 18, 2020. On March 23, 2020, the Mayor of College Station issued a
Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday,
April 7, 2020.
On March 30, 2020, the College Station City Council adopted an ordinance consenting and
approving the Second Mayoral Order.
On April 21, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. The
conditions necessitating the declaration of a state of disaster and mayoral orders continue to exist.
The Council needs to consent and approve the Mayor's Disaster Declaration renewal.
Budget & Financial Summary: N/A
Reviewed & Approved by Legal: No
Attachments:
1.Disaster Declaration Renewal Ord 4-23-20
Page 47 of 57
ORDINANCE NO.__________
DISASTER DECLARATION RENEWAL AND EXTENSION ORDINANCE
WHEREAS, on March 17, 2020, the Mayor of College Station issued a proclamation declaring a
state of disaster for the City of College Station resulting from the threat of a public health
emergency resulting from coronavirus disease 2019, now designated SARS-CoV2, (COVID-19);
and
WHEREAS, on March 18, 2020, the Mayor of College Station issued an order closing all bars,
limiting restaurants to only take-out, drive-through, or delivery services and amended the
declaration to limit gatherings to less than ten (10) people in the best interest of the public health,
safety and welfare to protect life in College Station in response to COVID-19; and
WHEREAS; on March 23, 2020, the College Station City Council adopted an Extension of
Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020 Disaster
Declaration and extending the Mayor’s Order of March 18, 2020; and
WHEREAS, on March 23, 2020, the Mayor of College Station issued a Second Mayoral Order
mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and
WHEREAS; on March 30, 2020, the College Station City Council consented to Second Mayoral
Order of March 23rd mandating the citizens of College Station to shelter in place until Tuesday,
April 7, 2020; and
WHEREAS; on April 21, 2020 the Mayor of College Station issued a proclamation pursuant to
§418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor
on March 17, 2020, the order and amended disaster declaration proclaimed by the Mayor on March
18, 2020 both consented too and extended by the City Council on March 23rd in Ordinance No.
2020-4164; and
WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to
the Texas Government Code, Chapter 418; and the following regulations shall take effect
immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as
stated below; and
WHEREAS, the conditions necessitating declaration of a state of disaster and mayoral orders
continue to exist; and
WHEREAS, §418.108(b) of the Texas Government Code provides that a local state of disaster
may not be continued for a period of excess of seven days without the consent of the governing
body of the political subdivision;
Page 48 of 57
Ordinance No Page 2 of 3
NOW THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF COLLEGE
STATION:
1. That the state of disaster renewal proclaimed by the Mayor on April 21, 2020, as set out in
Exhibit A is consented to and extended by the College Station City Council and shall
continue until terminated by the College Station City Council.
2. This Ordinance is passed as an emergency measure and pursuant to local authority for
emergency measures and shall become effective on the 23rd day of April, 2020.
PASSED AND ADOPTED, this 23d day of April, 2020.
APROVED: ATTEST:
___________________ ___________________
Mayor City Secretary
APROVED:
___________________
City Attorney
Page 49 of 57
Ordinance No Page 3 of 3
EXHIBIT A
DISASTER RENEWAL PROCLAIMED BY THE MAYOR ON APRIL 21, 2020
Page 50 of 57
DECLARATION OF DISASTER RENEWAL
WHEREAS, on March 17, 2020, the Mayor of College Station issued a proclamation declaring a
state of disaster for the City of College Station resulting from the threat of a public health
emergency resulting from coronavirus disease 2019, now designated SARS-CoV2, (COVID-19);
and
WHEREAS, on March 18, 2020, the Mayor of College Station issued an order closing all bars,
limiting restaurants to only take-out, drive-through, or delivery services and amended the
declaration to limit gatherings to less than ten (10) people in the best interest of the public health,
safety and welfare to protect life in College Station in response to COVID-19; and
WHEREAS; on March 23, 2020, the College Station City Council adopted an Extension of
Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020 Disaster
Declaration and extending the Mayor’s Order of March 18, 2020; and
WHEREAS, on March 23, 2020, the Mayor of College Station issued a Second Mayoral Order
mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and
WHEREAS; on March 30, 2020, the College Station City Council consented to Second Mayoral
Order of March 23rd mandating the citizens of College Station to shelter in place until Tuesday,
April 7, 2020; and
WHEREAS, the conditions necessitating the declaration of a state of disaster and mayoral orders
continue to exist beyond thirty days requiring the Mayor to renew the state of disaster according
to Texas Government Code §418.014; and
WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to
the Texas Government Code, Chapter 418; and the following regulations shall take effect
immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as
stated below; and
NOW, THEREFORE, BE IT PROCLAIMED BY THE MAYOR OF THE CITY OF
COLLEGE STATION:
1. Pursuant to §418.014 of the Texas Government Code the state of disaster is hereby
renewed as proclaimed by the Mayor on March 17, 2020, and as ordered and amended
disaster declaration proclaimed by the Mayor on March 18, 2020, both consented to
and extended by the College Station City Council on March 23rd by Ordinance No.
2020-4164 are renewed, until terminated by the College Station City Council.
Page 51 of 57
Disaster Declaration Renewal Page 2 of 2
COVID-19
2. Pursuant to §418.108(b) of the Texas Government Code, the state of disaster shall
continue for a period of not more than seven days from the date of this declaration,
unless continued or renewed by the City Council of College Station.
3. Pursuant to §418.108(c) of the Texas Government Code, this declaration of a local state
of disaster shall be given prompt and general publicity and shall be filed promptly with
the City Secretary.
4. That this proclamation shall take effect on April 21, 2020.
DECLARED this 21st day of April, 2020.
APROVED: ATTEST:
___________________ ___________________
Mayor City Secretary
APROVED:
___________________
City Attorney
Page 52 of 57
April 23, 2020
Item No. 4.3.
Bridge Loan Program Funding Agreement
Sponsor:Natalie Ruiz, Director of Economic Development
Reviewed By CBC:N/A
Agenda Caption:Presentation, discussion, and possible action regarding a funding agreement with
the Brazos Valley Council of Governments to administer the City of College Station’s COVID-19
Small Business Bridge Loan Program, awarding loans to small businesses for a total dollar amount
of $250,000.
Relationship to Strategic Goals:
Financial Sustainability
Recommendation(s): Staff recommends approval of the funding agreement.
Summary: At the March 30, 2020 City Council meeting staff was directed to explore a bridge loan
program that would provide working capital for small businesses while they await funds provided by
disaster loans. Since that time staff has worked closely with Jim Pillans at the Brazos Valley Small
Business Development Center and City of Bryan Economic Development Staff to develop a bridge
loan program to be administered by the Brazos Valley Council of Governments.
The Bridge Loan is a loan of up to $25,000 funded by the City of College Station or City of Bryan
(based on the location of the small business) and administered by the Brazos Valley Council of
Governments (BVCOG). The Bridge Loan is intended to bridge small businesses who have been
substantially impacted by COVID-19 until they receive more permanent funding, primarily through the
Economic Injury Disaster Loan (EIDL) through the SBA.
The same team that reviews and awards the Revolving Loan Fund applications through the BVCOG
will also review the Bridge Loan applications, along with representation from the City of College
Station and the City of Bryan. Reviewers will consider the following when determining Bridge Loan
recipients:
•Profitability prior to COVID-19
•Tax returns – most recent filed return
•Personal financial statements – for anyone with an ownership of 20% and above
•Credit Score
•Other loans and grants applied for and/or received
•At least 15% reduction in revenue as a result of COVID-19
General Terms:
The goal of this bridge loan program is to provide working capital for small businesses who have
experienced an extreme interruption resulting in at least a 15% reduction in revenue as a result of
COVID-19. Both cities expect repayment and to minimize the risk associated with these
loans. General terms agreed to by both cities provide:
•Loan up to $25,000
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•Applicants must have applied for both the Economic Injury Disaster Loan and the Paycheck
Protection Program
•Applicants who receive the Paycheck Protection Program Loan are no longer qualified to receive
bridge loan funds
•Bridge Loan recipients must repay the loan once their Economic Injury Disaster Loan is funded
•Loan has a maturity of 3 years and an interest rate of around 3%, with no payments for up to 6
months
Budget & Financial Summary: $250,000 out of the Economic Development Fund, per the funding
agreement with the Brazos Valley Council of Governments. There is approximately $375,000
available in the ED fund.
Reviewed & Approved by Legal: No
Attachments:
1.COCS COB Bridge Loan Program
2.COCS BVCOG Funding Agreement
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Bridge Loan Program
Economic Injury Disaster Loan is a 3.75%, 30 year SBA loan of up to $2 million that can help small
businesses meet working capital needs caused by a natural disaster. The loan may be used to pay fixed
debts, payroll, accounts payable, and other bills that could have been paid had the disaster not
occurred. EIDL loans are intended for small businesses who cannot receive a loan through their bank.
A small business that applies for an EIDL will not know if their application has been accepted for several
weeks, and they will not receive their loan money for several weeks after acceptance. Small businesses
may be eligible for a grant of up to $10,000 during the EIDL application process depending upon the
number of employees.
Paycheck Protection Program is a SBA loan of up to $10 million based on a small business’ payroll costs.
Loan money can be used for all payroll costs, rent, mortgage obligations, utilities, and other debt
obligations the small business has. If a business maintains their payroll, the loan would be forgiven. For
any amounts not forgiven the loan has a maturity of 2 years and an interest rate of 1%, with no
payments for up to 6 months.
Bridge Loan- Loan up to $25,000 funded by the City of College Station or City of Bryan (based on the
location of the small business) and administered by the Brazos Valley Council of Governments (BVCOG).
The Bridge Loan is intended to bridge small businesses who have been substantially impacted by COVID-
19 until they receive their Economic Injury Disaster Loan (EIDL) through the SBA. The same team that
reviews and awards the Revolving Loan Fund applications through the BVCOG will also review the Bridge
Loan applications, along with representation from the City of College Station and the City of Bryan.
Reviewers will consider the following when determining Bridge Loan recipients:
Profitability prior to Covid-19
Tax returns – most recent filed return
Personal financial statements – for anyone with an ownership of 20% and above
Credit Score
Other loans and grants applied for and/or received
At least 15% reduction in revenue as a result of COVID-19
General Terms:
*Loan up to $25,000
*Applicants must have applied for both the Economic Injury Disaster Loan and the Paycheck Protection
Program
*Applicants who are receive the Paycheck Protection Program Loan are no longer qualified to receive
bridge loan funds
*Bridge Loan recipients must repay the loan once their Economic Injury Disaster Loan is funded
*Loan has a maturity of 3 years and an interest rate of around 3%, with no payments for up to 6 months
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*This is a short term loan program for working capital for small businesses who have experiences an
extreme interruption resulting in at least a %15 reduction in revenue as a result of COVID-19. Both
cities expect repayment and to minimize the risk associated with these loans.
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Agreement will be avalible at the meeting.
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