HomeMy WebLinkAbout12/03/2019 - Regular Minutes - City Council - Audit CommitteeCITY OF COLLEGE STATION
Mayor Home of Texas Ad-M University' Council members
Karl Moony Jerome Rektorik
Mayor Pro Tem Bob Brick
Linda Harvell John Nichols
City Manager Dennis Maloney
Bryan Woods
Minutes
CITY COUNCIL AUDIT COMMITTEE
Tuesday, December 3, 2019 at 3:00 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
Audit Committee Members Present:
Karl Mooney, Mayor
Dennis Maloney, Councilmember
Mike Ashfield, Committee Member
City Staff:
Ty Elliott, Internal Auditor
Kimberly Roach, Assistant Internal Auditor
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Jeff Kersten, Assistant City Manager
Brian Piscacek, Assistant to the City Manager/ Special Projects
Barbara Moore, Assistant to the City Manager/ Special Projects
Carla Robinson, City Attorney
Mary E. Leonard, Finance Director
Yvette Dela Torre, Deputy Local Registrar
Resiular Agenda Item No. 1— Call to Order and Announce a Quorum is Present
With a quorum present, the Audit Committee of College Station was called to order by Mayor Mooney at 3:00
p.m. on December 3, 2019 in the Administrative Conference Room of the City of College Station City Hall.
Regular Agenda Item No. 2 - Presentation, discussion, and possible action of minutes for the Audit
Committee meeting held on September 3, 2019.
MOTION: Upon a motion made by Councilmember Maloney and a second by Mayor Mooney, the Audit
Committee voted three (3) for and zero (0) opposed, to approve the September 3, 2019 Audit Committee
minutes. The motion carried unanimously.
Regular Agenda Item No. 3 - Presentation, discussion, and possible action regarding TAMU
Accounting students' proiect with the Internal Audit Office.
Ty Elliott, Internal Auditor, reported to the audit committee that the TAMU Accounting students cancelled
their meeting at the last minute so they may focus on their finals.
Regular Agenda Item No. 4 - Presentation, discussion, and possible action regarding ongoing efforts to
utilize continuous auditing.
Ty Elliott, Internal Auditor, informed the audit committee that his office was in negotiation with a vendor
which would be finalized within a few weeks. The vendor costs for the continuous audit are within budget.
Regular Agenda Item No. 5 - Presentation, discussion, and possible action regarding the FY20 Audit
Plan.
Ty Elliott, Internal Auditor, updated the audit committee on two issues that has impacted the proposed audit
plan. The first was an allegation that prompted an inquiry and investigation. The second is expanding the fire
operations audit scope. Mr. Elliott informed the audit committee that his office has conducted 24 hour
observations at each fire station. They have conducted 35 observation interviews totaling 202 hours with fire
administration personnel, HR personnel, Legal, Risk, Fire Union officials, and retired firefighters. By
expanding the scope of the fire operations audit plan, Mr. Elliott hopes to get a comprehensive idea of
problems and finding solutions that will be implemented. Mr. Elliott is seeking the audit committee's approval
to amend the FY20 audit plan to include the inquiry and extend the fire operations audit.
MOTION: Upon a motion made by Councilmember Maloney and a second by Committee Member Mike
Ashfield, the Audit Committee voted three (3) for and zero (0) opposed, amend the FY20 Audit Plan. The
motion was unanimous.
Regular Agenda Item No. 6 - Presentation, discussion, and possible action regarding future agenda
items.
There were no future agenda items discussed.
Regular Agenda Item No. 7 - Adiourn.
There being no further business, Mayor Mooney adjourned the meeting at 3:18 p.m. on Tuesday, December 3,
2019. ,. 9 /%
ATTEST:
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Yv e Dela Torre, Deputy Local Registrar