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Home My WebLink About01/23/2020 - Regular Minutes - City CouncilRM012320 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION JANUARY 23, 2020 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell John Nichols Dennis Maloney City Staff Bryan Woods, City Manager Jeff Capps, Deputy City Manager Jeff Kersten, Assistant City Manager Mary Ann Powel, Deputy City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation, consider absence request. With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Mooney at 7:35 p.m. on Thursday, January 23, 2020 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Hear Visitors Comments No comments at this time. 3. CONSENT AGENDA 3.1. Presentation, possible action, and discussion of minutes for:  January 9, 2020 Workshop Meeting  January 9, 2020 Regular Meeting 3.2. Presentation, discussion, and possible action amending Ordinance No. 2019-4142 calling the January 28, 2020 Special Election to Ordinance No. 2019-4149 changing the Runoff Election to April 18, 2020. Presentación, discusión y posible acción que enmienda la Ordenanza No. 2019-4142 pidiendo la Elección Especial del 28 de Enero de 2020 a la Ordenanza No. 2019-4149 cambiando la Elección de Segunda Vuelta al 18 de Abril de 2020. RM012320 Minutes Page 2 3.3. Presentation, discussion, and possible action regarding an annual purchase agreement for dewatering chemical (polymer) with Fort Bend Services, Inc. not to exceed $115,000. 3.4. Presentation, discussion, and possible action on approving annual purchases of auto parts, shop equipment and services from NAPA Auto Parts (College Station, TX) through the Purchasing Solutions Alliance (PSA) in the annual not-to-exceed amount of $150,000. 3.5. Presentation, discussion, and possible action on approving an annual blanket purchase order for the purchase of repair parts and repair labor for fire trucks from SiddonsMartin Emergency Group through the Buy Board Purchasing Cooperative with an estimated annual expenditure of $150,000. 3.6. Presentation, discussion, and possible action on approving an annual blanket purchase order for the purchase of repair parts and repair labor for fire trucks from Lonestar Freightliner Group, LLC through the BuyBoard Purchasing Cooperative with an estimated annual expenditure of $180,000. 3.7. Presentation, discussion, and possible action on approving annual tire purchases and retread services from Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative in the annual not-to-exceed amount of $300,000. 3.8. Presentation, discussion, and possible action regarding approval of a service contract with Xpedient Mail, in an amount not to exceed $210,000 to provide utility bill printing and mailing services. 3.9. Presentation, discussion, and possible action on approving a service contract with Payment us Corporation for Payment Processing Services in an annual estimated amount of $1,200,000. 3.10. Presentation, discussion, and possible action regarding the First Amendment to the License Agreement with Intrado Interactive Services Corporation for additional services including design, development, training, annual hosting, maintenance and support for a new Economic Development Website in the amount of $18,160. 3.11. Presentation, discussion, and possible action regarding an Engineering Services Contract with Dunham Engineering, Inc in the amount of $305,000 for the professional services to design and inspect the recoating of the Greens Prairie Elevated Storage Tank. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Brick, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. 4. REGULAR AGENDA 4.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2020-4150 amendment to Appendix A, “Unified Development Ordinance,” Section 52, “Residential Dimensional Standards,” of the Code of Ordinances of the City of College Station, Texas, regarding building setbacks. RM012320 Minutes Page 3 Jennifer Prochazka, Planning and Development Director, stated that as part of the 2019 Plan of Work, staff and the Planning and Zoning Commission worked to identify opportunities to streamline ordinances and improve development processes. This item proposes to allow for flexibility in the side yard building setback for certain Single-Family zoning districts when building patio or garden home style development. The amendment allows for a five-foot (5’) side yard setback so long as fifteen (15) feet of building separation is maintained between the two primary structures. Similar to Zero Lot Line construction, developments under this new standard will require advanced planning for all house locations to be done at the same time. Restrictions that assure the minimum distance between houses and any required easements must be recorded on the plats of the applicable lots. The proposed amendment will allow additional flexibility in the design and layout of single family subdivisions, while maintaining the minimum building separation intended for these types of developments. The Planning & Zoning Commission heard this item at their January 16, 2020, meeting and voted 6- 0 to recommend approval of the UDO amendment to allow flexibility in single-family side setbacks. Staff recommends approval. At approximately 7:48 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 7:48 p.m. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Maloney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4150 amending Appendix A, “Unified Development Ordinance,” Section 52, “Residential Dimensional Standards,” of the Code of Ordinances of the City of College Station, Texas, regarding building setbacks. The motion carried unanimously. 4.2 Presentation, discussion, and possible action regarding approval of Resolution No. 01-23- 20-4.2 authorizing the City Manager to conduct an assessment of the College Station hotel and tourism market and identify opportunities to increase hotel occupancy tax revenues. Bryan Woods, City Manager, stated that the Council had requested information related to utilizing hotel occupancy tax revenues to address occupancy rates in College Station hotels. At the January 9, 2020, City Council Meeting, Kindra Fry, President/CEO of Experience BCS, provided a summary of 2019 activities, along with goals and objectives for 2020. Following discussion, Council directed staff, in concert with Experience BCS, to engage with an outside consultant to conduct a study to strategically address potential growth areas in the College Station tourism economy with associated metrics. Mr. Woods, explained that as directed by Council, funding for the study would potentially come from the fund balance of the Hotel Tax Fund. In the FY20 Approved Budget, the ending fund balance is estimated to be $9,802,009. Proposed Selection Committee & Schedule  City Manager’s Office (2)  City Council representatives serving on EBCS Board (2)  Director of Economic Development  Director of Parks & Recreation  President/CEO of Experience Bryan College Station  Issue Request for Proposal – January 31, 2020  Proposals Due – February 21, 2020  Executed Agreement – March 2020 RM012320 Minutes Page 4  Estimated completion – June/July 2020 (approximately 90 days from contract execution) MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted six (6) for and none (0) opposed, to approve Resolution No. 01-23- 20-4.2 authorizing the City Manager to conduct an assessment of the College Station hotel and tourism market and identify opportunities to increase hotel occupancy tax revenues, with the recommendation to include a College Station hotelier on the committee. The motion carried unanimously. 4.3. Presentation, discussion, and possible action regarding an appointment to Experience Bryan College Station. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to appoint Noel Mayes to the Experience Bryan College Station. The motion carried unanimously. 4.4. Presentation, discussion, and possible action regarding appointments to the Spring Creek Local Government Corporation. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City Council voted six (6) for and none (0) opposed, to appoint Thomas Jackson and Jane Kee to the Spring Creek Local Government Corporation. The motion carried unanimously. 4.5. Presentation, discussion, and possible action regarding appointments to the Historic Preservation Committee and Zoning Board of Adjustments. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City Council voted six (6) for and none (0) opposed, to appoint Mark Smith as Chair of the Zoning Board of Adjustments. The motion carried unanimously. MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to appoint as stated below to the Historic Preservation Committee. The motion carried unanimously.  Historic Preservation Committee: Two Year Term o Thomas Smith o William Wright Three Year Term o Gerald Burgner - Chair o Shirley Dupriest o Lou Hodges 5. Presentation, discussion, and possible action on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. RM012320 Minutes Page 5 Councilmember Crompton requested a future agenda item from TxDot updating current and future projects in College Station. Councilmember Crompton requested a future agenda item on the pros and cons of expanding Central Park. 6. Adjournment. There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council at 8:18 p.m. on Thursday, January 23, 2020. ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary