HomeMy WebLinkAbout01/23/2020 - Regular Agenda Packet - City CouncilCollege Station, TX
Meeting Agenda
City Council Regular
1101 Texas Ave, College Station, TX 77840
January 23, 2020 6:00 PM City Hall Council Chambers
College Station, TX Page 1
1.Call to Order, Pledge of Allegiance, Invocation, Consider Absence Request.
Speaker Protocol: An individual who wishes to address the City Council regarding any item on the
Workshop Agenda other than those items posted for Executive Session shall register with the City
Secretary prior to the meeting being called to order. Registration forms are available in the Office of
the City Secretary. Upon stepping to the podium the speaker must state their name and city of
residence, including the state of residence if the city is located out of state. Speakers are
encouraged to identify their College Station neighborhood or geographic location. An individual
speaking on a Consent Agenda item on the Workshop agenda may not speak on that item at the
Regular Meeting on the same day. Each speaker’s remarks are limited to three (3) minutes. An
individual speaking on multiple Consent Agenda items must speak on all items when the speaker is
called to the podium. An individual speaking on multiple Consent Agenda items will have three (3)
minutes to speak on the first item and one (1) additional minute to speak per each additional item
regardless of the number of items they wish to address. Any speaker addressing the Council
through the use of a translator may speak for six (6) minutes and in the case of Consent Agenda
items an additional two (2) minutes per item. An individual may speak for ten (10) minutes on behalf
of a group of five (5) or more. The five (5) or more individuals must sign the registration form and
must be present when the speaker is introduced. Those signing may not speak individually. A
speaker who wishes to include computerbased information while addressing the Council must
provide the electronic file to the City Secretary by noon on the day of the Council meeting. During
each speaker’s remarks a timer light will change from green to yellow when there is thirty seconds
remaining. The speaker must conclude their remarks when the timer light changes from yellow to
red.
2.Hear Visitors
During Hear Visitors an individual may address the City Council on any item which does not appear
on the posted agenda. The City Council will listen and receive the information presented by the
speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of
operational concern shall be directed to the City Manager.
3.Consent Agenda
During the Consent Agenda an individual may address the City Council on any Consent Agenda
Item. Presentation, discussion, and possible action on consent agenda items which consists of
ministerial or "housekeeping" items required by law. Items may be removed from the consent
agenda by majority vote of the Council.
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City Council City Council Regular
Page 2 January 23, 2020
3.1.Presentation, discussion, and possible action on minutes for:
January 9, 2020 Workshop
January 9, 2020 Regular
Sponsors:Tanya Smith
Attachments:1.WKSHP010920 DRAFT Minutes
2.RM010920 DRAFT Minutes
3.2.Presentation, discussion, and possible action amending the ordinance calling the January 28,
2020 Special Election to change the Runoff Election to April 18, 2020. Presentación,
discusión y posible acción para enmendar la ordenanza pidiendo la Elección Especial del 28
de enero de 2020 para cambiar la Elección de Segunda Vuelta al 18 de abril de 2020.
Sponsors:Tanya Smith
Attachments:1.ORD Amending Calling Special Election
2.ORD Amend Calling Special Election 2SPANISH
3.3.Presentation, discussion, and possible action regarding an annual purchase agreement for
dewatering chemical (polymer) with Fort Bend Services, Inc. not to exceed $115,000.
Sponsors:Gary Mechler
Attachments:1.Fort Bend 20192020 Quote
3.4.Presentation, discussion, and possible action on approving annual purchases of auto parts,
shop equipment and services from NAPA Auto Parts (College Station, TX) through the
Purchasing Solutions Alliance (PSA) in the annual nottoexceed amount of $150,000.
Sponsors:Mary Ellen Leonard
Attachments:1.Summary of PSA Contract # 14102
3.5.Presentation, discussion, and possible action on approving an annual blanket purchase order
for the purchase of repair parts and repair labor for fire trucks from SiddonsMartin Emergency
Group through the Buy Board Purchasing Cooperative with an estimated annual expenditure
of $150,000.
Sponsors:Mary Ellen Leonard
Attachments:1.SiddonsMartin Contract Information 57118
3.6.Presentation, discussion, and possible action on approving an annual blanket purchase order
for the purchase of repair parts and repair labor for fire trucks from Lonestar Freightliner
Group, LLC through the BuyBoard Purchasing Cooperative with an estimated annual
expenditure of $180,000.
Sponsors:Mary Ellen Leonard
Attachments:1.Lonestar Freightliner Group, LLC. Contract Information 60119
3.7.Presentation, discussion, and possible action on approving annual tire purchases and retread
services from Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative in the
annual nottoexceed amount of $300,000.
Sponsors:Mary Ellen Leonard
Attachments:1.Summary of BuyBoard Contract 55318
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City Council City Council Regular
Page 3 January 23, 2020
3.8.Presentation, discussion, and possible action regarding approval of a service contract with
Xpedient Mail, in an amount not to exceed $210,000 to provide utility bill printing and mailing
services.
Sponsors:Mary Ellen Leonard
Attachments:None
3.9.Presentation, discussion, and possible action on approving a service contract with Paymentus
Corporation for Payment Processing Services in an annual estimated amount of $1,200,000.
Sponsors:Mary Ellen Leonard
Attachments:1.20300213 Paymentus Corporation (partially signed)
3.10.Presentation, discussion, and possible action regarding the First Amendment to the License
Agreement with Intrado Interactive Services Corporation for additional services including
design, development, training, annual hosting, maintenance and support for a new Economic
Development Website in the amount of $18,160.
Sponsors:Aubrey Nettles
Attachments:1.Intrado CoCS Amendment No. 1 final 12619
3.11.Presentation, discussion, and possible action regarding an Engineering Services Contract with
Dunham Engineering, Inc in the amount of $305,000 for the professional services to design
and inspect the recoating of the Greens Prairie Elevated Storage Tank.
Sponsors:Gary Mechler
Attachments:1.Greens Prairie Elevated Tank Project Map
4.Regular Agenda
During the Regular Agenda an individual may address the City Council on any Regular Agenda
item including those items not posted for a Public Hearing. For those items posted for a Public
Hearing, if the City Council needs additional information from the general public after the Public
Hearing is closed some limited comments may be allowed at the discretion of the Mayor.
4.1.Public Hearing, presentation, discussion, and possible action regarding an ordinance
amendment to Appendix A, “Unified Development Ordinance,” Section 52, “Residential
Dimensional Standards,” of the Code of Ordinances of the City of College Station, Texas,
regarding building setbacks.
Sponsors:Molly Hitchcock
Attachments:1.Ordinance (1)
2.Redlines Sec.5.2. Residential Dimensional Standards
4.2.Presentation, discussion, and possible action regarding approval of a resolution authorizing
the City Manager to conduct an assessment of the College Station hotel and tourism market
and identify opportunities to increase hotel occupancy tax revenues.
Sponsors:Bryan Woods
Attachments:1.Resolution Approving Use of HOT Funds for Consultant Study
4.3.Presentation, discussion, and possible action regarding an appointment to Experience Bryan
College Station.
Sponsors:Tanya Smith
Attachments:None
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City Council City Council Regular
Page 4 January 23, 2020
4.4. Presentation, discussion, and possible action regarding appointments to the Spring Creek
Local Government Corporation.
Sponsors:Tanya Smith, Natalie Ruiz
Attachments:None
4.5.Presentation, discussion, and possible action regarding appointments to the Historic
Preservation Committee and Zoning Board of Adjustments.
Sponsors:Tanya Smith
Attachments:None
5.Presentation, discussion, and possible action on future agenda items and review of
standing list of Council generated agenda items:
A Council Member may inquire about a subject for which notice has not been given. A statement of
specific factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
6.Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on the the agenda if
a matter is raised that is appropriate for Executive Session discussion.
I certify that the above Notice of Meeting was posted at College Station Hall, 1101 Texas Avenue,
College Station, Texas, on January 17, 2020, at 5:30 p.m.
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979)
7643541, TDD at 18007352989, or email adaassistance@cstx.gov at least two business
days prior to the meeting so that appropriate arrangements can be made. If the City does
not receive notification at least two business days prior to the meeting, the City will make a
reasonable attempt to provide the necessary accommodations.
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."Codigo
Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al
aire libre con licencia), personas con licencia bajo del SubCapitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre.”
City Secretary
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January 23, 2020
Item No. 3.1.
Minutes for January 9th Council Meetings
Sponsor:Tanya Smith, City Secretary
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on minutes for:
January 9, 2020 Workshop
January 9, 2020 Regular
Relationship to Strategic Goals:
Good Governance
Recommendation(s): Approval
Summary: N/A
Budget & Financial Summary: None
Reviewed & Approved by Legal: No
Attachments:
1.WKSHP010920 DRAFT Minutes
2.RM010920 DRAFT Minutes
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WKSHP010920 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JANUARY 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:00 p.m. on Thursday, January 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-
Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive
Session at 4:01 p.m. on Thursday, January 9, 2020 in order to continue discussing matters
pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
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WKSHP010920 Minutes Page 2
Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District
Court, Brazos County, Texas
B.Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Construction Board of Adjustments
Design Review Board
Parks and Recreation Board
Planning and Zoning Commission
Zoning Board of Adjustments
Council Self-Evaluation
City Secretary
City Manager
Executive Session recessed at 6:11 p.m.
3. Reconvene from Executive Session and take action, if any.
No vote or action was taken in Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
No discussion needed at this time.
5. Presentation, discussion, and possible action regarding a report from Experience Bryan
College Station addressing FY19 accomplishments and strategies to increase tourism in the
region.
Jeff Kersten, Assistant City Manager, stated that Council requested information related to utilizing
Hotel Occupancy Tax revenues to address occupancy rates in College Station hotels and Mrs. Fry
is here to present information related to these efforts.
Kindra Fry, President and CEO of Experience BCS, provided a summary of 2019 activities and
include a look into plans for 2020.
FY19 Highlights:
Benchmark Year
Marketing Restructure
Website Enhancements
Sponsorship Opportunities
HOT Grant Growth
EBCS Performance (Percentage Change Year over Year)
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WKSHP010920 Minutes Page 3
Mrs. Fry also addressed the changing supply and demand for lodging in the area. She noted that
the growth of supply has outpaced that of the increased demand.
A consensus of council directed staff to bring back a framework for a Request for Proposal (RFP)
on a study which would analyze the current tourism economy recommend strategies for potential
growth.
6. Presentation, discussion, and possible action on regulating the use of wireless
communication devices.
Brandy Norris, Assistant Chief of Police, stated that driver inattention while using wireless
communication devices is a public safety concern nationwide. The State Legislature passed a law
regarding the use of these devices while driving but it allows for drivers to change their music, use
their GPS, or send or receive emergency messages. These exemptions are a defense to prosecution
and can make enforcement more difficult. City ordinance cannot preempt state law, but an
ordinance may be implemented that require hands free use to talk on devices.
Katie N. Womack, Senior Research Scientist with Texas A&M Transportation Institute, explained
that the TTI surveys found a 41.9% decrease in observed WCD use in College Station after
implementation of the hands-free only cell phone ordinance. In the comparison city of Bryan,
WCD use decreased by 14.3% during the same timeframe. The decrease in percentage of WCD
users talking was greater than the decrease for texting. The number of devices affixed to the vehicle
increased in both College Station and Bryan from pre to post-ordinance with much larger increases
in College Station, the city affected by the ordinance.
At approximately 7:45 p.m., Mayor Mooney opened for Citizens Comments.
Deanna Irwin, Huntsville, gave a brief statement of her experience with texting and driving. Ms.
Irwin lost her 19 year old daughter to a driver who was texting and driving.
Humza Khalid, College Station, gave a brief statement on texting and driving. Mr. Khalid was
struck by a driver who was texting and he stated he was a lucky one because he walked away.
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Marci Corry, College Station, stated the statements made are important because distracting driving
can be fatal. We need a hands free ordinance and she asked Council to bring this ordinance back.
There being no further comments, the Citizens Comments was closed at 7:55 p.m.
Council directed staff to bring back information and a proposal for a new hands free ordinance.
7. Council Calendar
Council reviewed the calendar.
8. Discussion, review, and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley
Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee,
Comprehensive Plan Evaluation Committee, Experience Bryan-College Station, Design
Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition,
Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Landmark Commission, Library
Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Technology Council, Regional Transportation
Committee for Council of Governments, Sister Cities Association, Spring Creek Local
Government Corporation, Transportation and Mobility Committee, TAMU Student Senate,
Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments,
(Notice of Agendas posted on City Hall bulletin board).
Councilmember Brick reported on the Arts Council.
9. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 8:00 p.m. on Thursday, January 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary
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RM010919 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JANUARY 9, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney at 8:12 p.m. on Thursday, January 9, 2020 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1.Pledge of Allegiance, Invocation, consider absence request.
2.Hear Visitors Comments
Fred Dupriest, College Station, stated that investors are assuming high cash flow from very intense
use of short term rentals, and consequently are overpaying for properties. This high level of
investment will complicate the effort to establish reasonable regulation later, as well as increase the
likelihood of lawsuits. Mr. Dupriest explained that investors are assuming economic returns will
continue in the short term rental (STR) market. Also, this is contributing to clear cutting and
architecture inappropriate to the single family neighborhoods. Mr. Dupriest suggested the following
actions:
1.Use public forums and engage media to make a clear statement that “STRs are currently
illegal”. This has different impact than “not allowed.”
2.Warn investors they will be regulated in ways that could limit cash flow
3.Warn investors that current illegal activities cannot (and will not) be grandfathered
4.Warn investors that College Station will enforce regulation on STRs
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RM010919 Minutes Page 2
3.CONSENT AGENDA
3.1. Presentation, possible action, and discussion of minutes for:
December 10, 2019 Workshop Meeting
December 10, 2019 Regular Meeting
3.2. Presentation, discussion, and possible action regarding the rejection of all bids submitted
for the purchase of electric Meter Pedestals, which would be maintained in electrical inventory
and expended as needed.
3.3. Presentation, discussion, and possible action on bid award for the purchase of electric
capacitor banks, which will be maintained in electrical inventory and expended as needed. The
total recommended award is $106,680 for the purchase of Electric Capacitor Banks from
Techline Inc.
3.4. Presentation, discussion, and possible action regarding a Second Amendment to the
Interlocal Cooperation and Joint Development Agreement known as the Joint Research Valley
BioCorridor Development Agreement Project, to modify project site boundaries, expand
revenue sharing territory, and to transfer wastewater CCN service area pursuant to Water
Code Section 13.248.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda. The motion
carried unanimously.
4.REGULAR AGENDA
4.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2020-4147 amending Appendix “A”, “Unified Development Ordinance,” Section 4.2, “Official
Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the
zoning district boundaries from O Office and D Duplex to GC General Commercial on
approximately 1.1 acres of land recorded as College Heights Addition Block C, Lots 1-6 and
Public Alley, generally located at the intersection of University Drive East and Eisenhower
Street.
Laura Gray, Planning and Development, stated that the applicant is requesting to rezone six lots and
a public alley from O Office and D Duplex to GC General Commercial to prepare the property for
commercial redevelopment and lot consolidation. The subject properties are located within
Redevelopment Area 2 of the Eastgate Neighborhood Plan. Because of the current designation and
the City of College Station’s expressed desire to incentivize redevelopment in such areas, the City is
participating in this request so as to include the public alley. It should be noted that the applicant
currently has applications under review for a right-of-way abandonment on this alley and for a replat
that would combine the six lots and the abandoned alley (if approved by City Council).
Should this replat and abandonment be approved, the area of approximately 1.1 acres will be
consolidated, which can increase potential redevelopment opportunities. The current development
within the subject properties consists of two commercial buildings and a single-family house. The
public alley has remained undeveloped housing a sewer line which serves the subject properties and
is proposed to be removed during a future replat, currently under review.
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RM010919 Minutes Page 3
The Planning & Zoning Commission unanimously recommended approval (6-0) to rezone the subject
properties from O Office and D Duplex to GC General Commercial at their December 5, 2019 regular
meeting. Staff also recommends approval of the request.
At approximately 8:31 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:31 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4147 amending
Appendix “A”, “Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code
of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from
O Office and D Duplex to GC General Commercial on approximately 1.1 acres of land recorded as
College Heights Addition Block C, Lots 1-6 and Public Alley, generally located at the intersection of
University Drive East and Eisenhower Street. The motion carried unanimously.
4.2. Public Hearing, presentation, discussion, and possible action on Ordinance No. 2020-
4148 regarding a Conditional Use Permit for a Night Club, Bar or Tavern use encompassing a
1,270 square foot expansion of an existing bar located at 650 William D. Fitch Parkway,
generally located on the southwest corner of Arrington Road and William D. Fitch Parkway.
Laura Gray, Planning and Development, stated that this applicant requests to expand the area of an
existing restaurant and bar into the adjacent 1,270 square foot tenant space for a total operation area
of 3,250 square feet. Also, the applicant is proposing that the bar continue to operate with late night
hours, with the establishment open to the public from 11:00 am to 9:00 pm, and that from 9:00 pm to
2:00 am with admission restricted to persons age 21 or older.
Ms. Gray explained that the applicant is not proposing any changes to the existing site. Existing uses
in the area include commercial, public/institutional, and single-family. The addition of this use will
not negatively impact existing uses. Currently, the Castlegate Business Center has a car wash, three
restaurants with a drive-thru, and a convenience store with gas pumps.
The Planning & Zoning Commission considered this item at their December 12, 2019 meeting and
unanimously recommended approval (5-0) of the request. Staff also recommends approval.
At approximately 8:35 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:35 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Harvell, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4148
regarding a Conditional Use Permit for a Night Club, Bar or Tavern use encompassing a 1,270 square
foot expansion of an existing bar located at 650 William D. Fitch Parkway, generally located on the
southwest corner of Arrington Road and William D. Fitch Parkway. The motion carried
unanimously.
4.3. Presentation, discussion, and possible action regarding an appointment to the Brazos
Central Appraisal District.
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RM010919 Minutes Page 4
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Crompton, the City Council voted six (6) for and none (0) opposed, to appoint Ron Kaiser to the
Brazos Central Appraisal District. The motion carried unanimously.
4.4. Presentation, discussion, and possible action regarding appointments to the Spring Creek
Local Government Corporation.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Maloney, the City Council voted four (4) for and two (2) opposed, with Mayor Mooney and
Councilmember Nichols voting against, to postpone the Spring Creek Local Government Corporation
appointments to the City Council Regular Meeting on January 23, 2020. The motion carried.
4.5. Presentation, discussion, and possible action regarding an appointment of a City Council
member to the Comprehensive Plan Evaluation Committee.
MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Brick, the City
Council voted six (6) for and none (0) opposed, to appoint Dennis Maloney to the Comprehensive
Plan Evaluation Committee. The motion carried unanimously.
4.6. Presentation, discussion, and possible action regarding appointments to the following
boards, committees and commissions:
•Architectural Advisory Committee
•Audit Committee
•B/CS Library Committee
•Bicycle, Pedestrian, and Greenways Advisory Board
•Construction Board of Adjustments
•Design Review Board
•Joint Relief Funding Review Committee
•Parks and Recreation Board
•Planning and Zoning Commission
•Zoning Board of Adjustments
The following appointments were made:
Architectural Advisory Committee:
Two Year Term
o Ray Holliday
Audit Committee:
Two Year Term
o Mike Ashfield
One Year Unexpired Term
o Lisa McMilin
B/CS Library Committee:
Two Year Term
o Larry Ringer - Chair
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RM010919 Minutes Page 5
o Dan Rudge
Bicycle, Pedestrian, and Greenways Advisory Board:
Two Year Term
o Linda Harvell – CTC Chair
o Kyle LeBlanc
Three Year Term
o David Higdon
o Dennis Jansen
o Deborah Stoll
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to approve CBA appointments
listed below. The motion carried unanimously.
Construction Board of Adjustments:
One Year Term
o Kyle LeBlanc
o Connor Russell
Two Year Term
o Russell Farquhar
o William Pugh
Three Year Term
o Cynthia Giedraitis - Chair
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Crompton, the City Council voted six (6) for and none (0) opposed, to approve DRB appointments
listed below. The motion carried unanimously.
Design Review Board:
Two Year Term
o Ray Holliday - A
Three Year Term
o Katherine Cabrera - D
o Samuel Marvel - C
Joint Relief Funding Review Committee:
Three Year Term
o Suzanne Droleskey
One Year Unexpired Term
o Lisa Halerin
Parks and Recreation Board:
Two Year Term
o Lisa Aldrich
o David Higdon
o Janet Wood
Three Year Term
o Joel Cantrell
o Ann Hays
o Debe Shafer
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RM010919 Minutes Page 6
MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to approve P&Z appointments
listed below. The motion carried unanimously.
Planning and Zoning Commission:
Two Year Term
o Elizabeth Cunha
o Bobby Mirza
Three Year Term
o Dennis Christiansen - Chair
o William Gunnels
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Nichols, the City Council voted six (6) for and none (0) opposed, to approve ZBA appointments listed
below. The motion carried unanimously.
Zoning Board of Adjustments:
Two Year Term
o Fred Dupriest
o Howard Mayne
o William Pugh
o Rachel Smith
o Deborah Stoll - Alternate
5. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 9:12 p.m. on Thursday, January 9, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary
Page 15 of 119
January 23, 2020
Item No. 3.2.
Amendment Calling the Special Election
Sponsor:Tanya Smith, City Secretary
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action amending the ordinance calling the
January 28, 2020 Special Election to change the Runoff Election to April 18, 2020. Presentación,
discusión y posible acción para enmendar la ordenanza pidiendo la Elección Especial del 28 de
enero de 2020 para cambiar la Elección de Segunda Vuelta al 18 de abril de 2020.
Relationship to Strategic Goals:
Good Governance (Buen Gobierno)
Recommendation(s): Staff recommends approval. (El personal recomienda aprobación.)
Summary: When the City adopted its ordinance to timely call for the special election to fill
Councilmember Position 4 in December, 2019, we tentatively scheduled a run-off election date. This
is a normal and customary thing to do. However, since then, the City and County have more
accurately honed in on possible election and run-off dates for federal, state and city elections as
more information became available. Because of this, it is now necessary to revise the City's possible
run-off date to better coordinate resources with the county. The new run-off date will be April 18,
2020. Cuando la Ciudad adoptó su ordenanza para convocar a tiempo la elección especial para
llenar el Puesto 4 del Concejal en diciembre de 2019, tentativamente programamos una fecha de la
segunda vuelta. Esto es algo normal y habitual. Sin embargo, desde entonces, la Ciudad y el
Condado se han centrado con mayor precisión en las posibles elecciones y las fechas de la segunda
vuelta para las elecciones federales, estatales y municipales a medida que haya más información
disponible. Debido a esto, ahora es necesario revisar la posible fecha de la segunda vuelta de la
Ciudad para coordinar mejor los recursos con el condado. La nueva fecha de la segunda vuelta será
el 18 de Abril de 2020.
Budget & Financial Summary: N/A
Reviewed & Approved by Legal: No
Attachments:
1.ORD Amending Calling Special Election
2.ORD Amend Calling Special Election 2-SPANISH
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ORDINANCE NO. ______________
AN ORDINANCE AMENDING ORDINANCE NUMBER 2019-4142 ADOPTED ON OR ABOUT
DECEMBER 10, 2019 CALLING FOR A SPECIAL ELECTION TO FILL CITY COUNCIL
MEMBER PLACE 4 BY CHANGING THE DATE FOR THE POSSIBLE RUNOFF ELECTION
AND MATTERS RELATED THERETO; AND CONTAINING OTHER PROVISIONS RELATING
TO THE SUBJECT MATTER.
WHEREAS, on or about December 10, 2019, City Council of the City of College Station,
Texas adopted Ordinance No. 2019-4142 calling for a special election to fill City Council Member
Place 4 which ordinance contained information relating to the special election including a possible
runoff election date; and
WHEREAS, since that time, the City Council has determined it serves the best interest of the
general public to change the possible run off date to better coordinate such possible runoff election
with Brazos County Elections Administrator; now therefore
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION:
SECTION 1. That the facts and recitations set forth in the preamble of this Ordinance are declared
true and correct.
SECTION 2. That Section 2 of Ordinance No. 2019-4142 adopted on or about December 10, 2019 be
amended to read in its entirety as follows:
Should any candidate in the special election fail to receive a majority vote, then in
that event a runoff election shall be ordered for every place in the special election
to which no one was elected as required by Section 17 (e) of the City Charter, as
amended. In the event it becomes necessary to conduct a runoff election, it shall
be held on Saturday, April 18, 2020. Canvass of the returns of the runoff election,
if necessary, shall be held no earlier than the 3rd day and no later than the 11th day
following the date of the runoff election or on the next regular business day if the
11th day falls on a Saturday, Sunday or official state holiday.
SECTION 3. That all other provisions set out in Ordinance No. 2019-4142 adopted on or about
December 10, 2019, remain unchanged except insofar as necessary to give effect to Section 2 herein.
APPROVED AND ADOPTED by the City Council of the City of College Station this 23rd day
of January, 2019.
CITY OF COLLEGE STATION:
__________________________________
Karl Mooney, Mayor
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ATTEST:
_____________________________________
Tanya Smith, City Secretary
APPROVED AS TO FORM:
_____________________________________
Mary Ann Powell, City Attorney
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ORDENANZA NO. ______________
UNA ORDENANZA QUE MODIFICA ORDENANZA NÚMERO 2019-4142 ADOPTADA EL
10 DE DICIEMBRE DE 2019 O APROXIMADAMENTE, PIDIENDO UNA ELECCIÓN
ESPECIAL PARA LLENAR EL LUGAR 4 DEL MIEMBRO DEL CONCEJO MUNICIPAL
CAMBIANDO LA FECHA PARA LA POSIBLE ELECCIÓN DE SEGUNDA VUELTA Y
ASUNTOS RELACIONADOS CON EL TERETO; Y QUE CONTIENE OTRAS
DISPOSICIONES RELACIONADAS CON EL ASUNTO.
POR CUANTO, aproximadamente el 10 de Diciembre de 2019, el Concejo Municipal de
la Ciudad de College Station, Texas adoptó la Ordenanza No. 2019-4142 que llama a una elección
especial para llenar el Lugar 4 del Miembro del Concejo Municipal, que contiene información
relacionada con la elección especial, incluyendo un posible fecha de elección de segunda vuelta;
y
POR CUANTO, desde ese momento, el Concejo Municipal ha determinado que sirve al
mejor interés del público en general cambiar la posible fecha de la segunda vuelta para coordinar
mejor la posible elección de segunda vuelta con el Administrador de Elecciones del Condado de
Brazos; ahora por lo tanto
SEA ORDENADO POR EL CONCEJO MUNICIPAL DE LA CIUDAD DE COLLEGE STATION:
SECCIÓN 1. Que los hechos y recitaciones establecidos en el preámbulo de esta Ordenanza se
declaran verdaderos y correctos.
SECCIÓN 2. Que la Sección 2 de la Ordenanza No. 2019-4142 adoptada el 10 de diciembre de
2019 o aproximadamente se modifique para que lea en su totalidad de la siguiente manera:
En caso de que algún candidato en la elección especial no reciba un voto
mayoritario, entonces en ese caso se ordenará una elección de segunda vuelta para
cada lugar en la elección especial para el que nadie fue elegido según lo requerido
por la Sección 17 (e) de la Carta de la Cuidad, como enmendado. En caso de que
sea necesario llevar a cabo una elección de segunda vuelta, se llevará a cabo el
sábado 18 de abril de 2020. El escrutinio de los resultados de la elección de segunda
vuelta, si es necesario, se llevará a cabo no antes del tercer día y no más tarde del
undécimo día después de la fecha de la elección de segunda vuelta o el siguiente
día hábil regular si el undécimo día cae en sábado, domingo o feriado oficial del
estado.
SECCIÓN 3. Que todas las demás disposiciones establecidas en la Ordenanza No. 2019-4142
adoptada el 10 de diciembre de 2019 o aproximadamente, permanecen sin cambios, excepto en la
medida necesaria para dar efecto a la Sección 2 del presente.
APROBADO Y ADOPTADO por el Concejo de la Cuidad de College Station este 23 de Enero
del 2019.
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CITY OF COLLEGE STATION:
__________________________________
Karl Mooney, Mayor
ATTEST:
_____________________________________
Tanya Smith, City Secretary
APPROVED AS TO FORM:
_____________________________________
Mary Ann Powell, City Attorney
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January 23, 2020
Item No. 3.3.
Annual Purchase Agreement for Dewatering Chemical (Polymer)
Sponsor:Gary Mechler, Director of Water
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding an annual purchase
agreement for dewatering chemical (polymer) with Fort Bend Services, Inc. not to exceed $115,000.
Relationship to Strategic Goals:
Core services and infrastructure
Recommendation(s): Staff recommends approval of this annual purchase agreement.
Summary: Polymer is a water treatment chemical that aids in the separation of solids from
wastewater. It concentrates the solids in wastewater sludge for efficient treatment, allowing the
removal of excess water. Polymer is essential for the efficient and effective operation of the Carters
Creek and Lick Creek centrifuge processes for solids removal and disposal.
Staff recommends approval of this agreement to allow purchase of polymer on an as-needed basis
from Fort Bend Services, Inc. Pricing is set through the State of Texas term contract for water and
wastewater treatment chemicals, contract 885-M2. This contract has been subjected to either the
competitive bid or competitive proposal process based on Texas statutes under the Local
Government Code Chapter 252.
Budget & Financial Summary: Funds are available in the Wastewater Operations Budget.
Reviewed & Approved by Legal: No
Attachments:
1.Fort Bend 2019-2020 Quote
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January 23, 2020
Item No. 3.4.
Annual Purchase of Auto Parts, Shop Equipment and Services
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on approving annual purchases of
auto parts, shop equipment and services from NAPA Auto Parts (College Station, TX) through the
Purchasing Solutions Alliance (PSA) in the annual not-to-exceed amount of $150,000.
Relationship to Strategic Goals:
1. Financially Sustainable City
Recommendation(s): Staff recommends approval to purchase various auto parts, shop equipment
and related services from NAPA Auto Parts through the Purchasing Solutions Alliance (PSA)
contract. The estimated annual expenditure of $150,000.00 is based on the average amount spent
on automotive and truck parts since January 2019 and the anticipated needs for existing vehicles
and new vehicles being added to inventory this fiscal year.
Summary: NAPA Auto Parts is the local (College Station, TX) PSA contract dealer for auto parts,
shop equipment and services. PSA is a purchasing cooperative for public agencies. All products
and services available for purchase through PSA contracts have been competitively bid and awarded
and satisfy any State law requirements relating to competitive bids or proposals. Contingent upon
Council approval, a blanket contract will be issued for the term of January 29, 2020 through January
28, 2021.
Budget & Financial Summary: Purchases of auto parts are made through an inventory account as
budgeted and available in the Fleet Maintenance Funds. Charges are made to the various
departments for vehicle maintenance based on the average annual cost for each piece of
equipment.
Reviewed & Approved by Legal: No
Attachments:
1.Summary of PSA Contract # 14-102
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January 23, 2020
Item No. 3.5.
Annual Purchase of Emergency Response Vehicle Parts and Services
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on approving an annual blanket
purchase order for the purchase of repair parts and repair labor for fire trucks from Siddons-Martin
Emergency Group through the Buy Board Purchasing Cooperative with an estimated annual
expenditure of $150,000.
Relationship to Strategic Goals:
1. Financially Sustainable City
Recommendation(s): Staff recommends approval of an annual blanket purchase order to purchase
various repair parts and services from Siddons-Martin Emergency Group through the BuyBoard
Purchasing Cooperative. The estimated annual expenditure of $150,000.00 is based on the average
amount spent on repair parts and services since January 2019 and the anticipated needs for existing
vehicles and new vehicles being added to inventory this fiscal year.
Summary: BuyBoard is a purchasing cooperative for public agencies. All products and services
available for purchase through BuyBoard contracts have been competitively bid and awarded and
satisfy any State law requirements relating to competitive bids or proposals. Contingent upon
Council approval, a blanket purchase order will be issued for the term of January 28, 2020 through
January 27, 2021.
Budget & Financial Summary: Purchases of fire apparatus parts are made though an inventory
account as budgeted and available in the Fleet Maintenance Funds. Charges are made to the Fire
Department for fire apparatus vehicle maintenance and repairs based on the average annual cost for
each piece of equipment.
Reviewed & Approved by Legal: No
Attachments:
1.Siddons-Martin Contract Information 571-18
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January 23, 2020
Item No. 3.6.
Annual Purchase of Freightliner OEM Parts and Services
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on approving an annual blanket
purchase order for the purchase of repair parts and repair labor for fire trucks from Lonestar
Freightliner Group, LLC through the BuyBoard Purchasing Cooperative with an estimated annual
expenditure of $180,000.
Relationship to Strategic Goals:
1. Financially Sustainable City
Recommendation(s): Staff recommends approval of an annual blanket purchase order to purchase
various repair parts and services from Lonestar Freightliner Group, LLC through the BuyBoard
Purchasing Cooperative. The estimated annual expenditure of $180,000.00 is based on the average
amount spent on repair parts and services since January 2019 and the anticipated needs for existing
vehicles and new vehicles being added to inventory this fiscal year.
Summary: BuyBoard is a purchasing cooperative for public agencies. All products and services
available for purchase through BuyBoard contracts have been competitively bid and awarded and
satisfy any State law requirements relating to competitive bids or proposals. Contingent upon
Council approval, a blanket purchase order will be issued for the term of April 30, 2020, through April
29, 2021.
Budget & Financial Summary: Purchases of fire apparatus parts are made though an inventory
account as budgeted and available in the Fleet Maintenance Funds. Charges are made to the Fire
Department for fire apparatus vehicle maintenance and repairs based on the average annual cost for
each piece of equipment.
Reviewed & Approved by Legal: No
Attachments:
1.Lonestar Freightliner Group, LLC. Contract Information 601-19
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January 23, 2020
Item No. 3.7.
Annual Auto & Truck Tire Purchases
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on approving annual tire purchases
and retread services from Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative in
the annual not-to-exceed amount of $300,000.
Relationship to Strategic Goals:
1. Financially Sustainable City
Recommendation(s): Staff recommends approval to purchase new tires and retread services from
Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative contract. The estimated
annual expenditure of $300,000 is based on the average amount spent on new tires and retread
services since January 2019 and the anticipated needs for existing vehicles and new vehicles being
added to inventory this fiscal year.
Summary: Southern Tire Mart, LLC is BuyBoard’s contractor for the sale of new tires and retread
services. BuyBoard is a purchasing cooperative for public agencies. All products and services
available for purchase through BuyBoard contracts have been competitively bid and awarded.
Purchasing products and services via BuyBoard contracts satisfies any requirement of State law
relating to competitive bids or proposals. Contingent upon Council approval a blanket contract will be
issued to Southern Tire Mart, LLC for the term of January 28, 2020 through January 27, 2021.
Budget & Financial Summary: Funds are available and budgeted in the Fleet Maintenance fund
which is funded by all other departments.
Reviewed & Approved by Legal: No
Attachments:
1.Summary of BuyBoard Contract 553-18
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January 23, 2020
Item No. 3.8.
Contract for Utility Bill Printing and Mailing Services
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding approval of a service
contract with Xpedient Mail, in an amount not to exceed $210,000 to provide utility bill printing and
mailing services.
Relationship to Strategic Goals:
- Financially Sustainable City
- Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the contract with Xpedient Mail.
Summary: In October 2019, Purchasing staff formally solicited proposals for utility bill printing and
mailing services. Nine (9) responses were received and evaluated by a committee made up of Utility
Customer Service and Information Technology personnel. Upon final evaluation and scoring of all
proposals, Xpedient Mail is determined to be the highest ranking firm. Services to be provided
include designing, printing, sorting, mailing and e-mailing utility bills and related documents to
residential and commercial customers of the City. The City is encouraging direct deposit by bank
draft and electronic delivery of utility bills via email. Direct deposit by bank draft decreases the
additional cost to provide return envelopes. eBills (PDF image) are sent via email to customers who
elect to receive utility bills electronically and is the most cost effective method for distributing utility
bills to customers compared to traditional mailing.
Budget & Financial Summary: Actual expenses will depend upon the volume of utility bills, late
notices and inserts that are produced and mailed to customers as well as the volume of eBills sent to
customers via email. Funds are budgeted and available in the Utility Customer Service and the
Public Communications budget.
Reviewed & Approved by Legal: No
Attachments:
None
Page 31 of 119
January 23, 2020
Item No. 3.9.
Contract with Paymentus Corporation for Payment Processing Services.
Sponsor:Mary Ellen Leonard, Director of Fiscal Services
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action on approving a service contract with
Paymentus Corporation for Payment Processing Services in an annual estimated amount of
$1,200,000.
Relationship to Strategic Goals:
1.Good Governance
2.Financial Sustainability
3.Sustainable City
Recommendation(s): Staff recommends approval of the service contract for an initial term of five (5)
years.
Summary:
Responding to the citizen’s demand for the ability to pay for fees and services with debit/credit cards,
Utility Customer Service began accepting debit/credit cards for utility payments in May 2002. On
November 15, 2019, the City made the determination to turn off the Click2Gov system after
notification of a security breach.
Upon completion of the evaluation process, Paymentus Corporation was determined to be the
highest-ranking firm based on specified selection criteria to replace the Click2Gov payment
processor. Our current contract with Click2Gov and Global Payments Direct will be reduced by the
fees under the new Paymentus Corporation contract. The Paymentus Corporation contract will
essentially be replacing the Click2Gov contract and the utilities processing portion of the Global
Payments Direct contract and will only result in a net increase of approximately $48,000 annually.
The City receives a special (lower) interchange rate for municipal utilities when qualified cards are
used and normal rates apply to nonqualified cards. The fees associated with utility collections are
built into the utility rates currently charged.
Budget & Financial Summary: Payment services fees for accepting credit cards are charged to
each department that accepts Visa, Mastercard and Discover. Acceptance of the Paymentus
Corporation contract will only result in a net increase of payment services fees of approximately
$48,000 annually compared to the existing contracts in place.
Reviewed & Approved by Legal: No
Attachments:
1.20300213 Paymentus Corporation (partially signed)
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January 23, 2020
Item No. 3.10.
Economic Development Website
Sponsor:Aubrey Nettles, Assistant Director of Economic Development
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding the First Amendment to
the License Agreement with Intrado Interactive Services Corporation for additional services including
design, development, training, annual hosting, maintenance and support for a new Economic
Development Website in the amount of $18,160.
Relationship to Strategic Goals:
Diverse and Growing Economy
Recommendation(s): Staff recommends approval of the first amendment
Summary: For FY2020, the Economic Development Department has focused efforts on revamping
and upgrading the grow.cstx.gov website. Intrado Interactive Services Corporation (formerly West
Interactive Services Corp) created the new city website and has all of the necessary resources to
take on the new economic development website.
Budget & Financial Summary: The one-time cost associated with the design, development, and
training for the new economic development website is $18,160. This cost will be split between the
Economic Development general fund and the Spring Creek LGC fund. There is an annual
maintenance/support fee of $1,969.80 that will start one year from website go-live and acceptance
date that will be paid for out of the IT software maintenance fund.
Reviewed & Approved by Legal: No
Attachments:
1.Intrado CoCS Amendment No. 1 final 12-6-19
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Intrado License Agreement Amendment
Contract No. 17300544 Page 1 of 4
Intrado Interactive Services Corporation and College Station
License Agreement Amendment No. 1
This Amendment No. 1 to the License Agreement (the "Amendment") is entered into
between Intrado Interactive Services Corporation (f/k/a West Interactive Services Corporation)
("Provider" or “Intrado”) and City of College Station, Texas a Texas Home Rule Municipal
Corporation (“Client” or “City”) executed on or around August 3, 2017 (the "Agreement").
WHEREAS, Provider and Client entered into an Agreement whereby Provider agreed to
perform certain services ("Services") as defined in the Agreement; and
WHEREAS, Provider and Client desire to modify the Agreement as set forth within and
not otherwise; and
WHEREAS, any terms, conditions or provisions not specifically addressed or modified
by this Amendment shall remain in force and effect as agreed to in the Agreement.
NOW THEREFORE, in consideration of the foregoing mutual promises, the covenants
and agreements herein contained, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, the parties hereto, here agree as follows:
1. Terms. Capitalized terms used in this Amendment not otherwise defined herein shall have
the definitions specified in the Agreement. The terms of this Amendment shall govern and
control in the case of conflict with the Agreement.
2. Assignment. As of October 10, 2019, West Interactive Services Corporation changed its
name to Intrado Interactive Services Corporation, and any such references in the
Agreement shall be amended to reflect this change.
3. Services. Intrado will provide additional services in accordance with the Economic
Development of City of College Station Website Design & Hosting Proposal, separately
provided and incorporated herein by reference as Exhibit A of this Amendment.
4. Term. This Amendment will commence on execution and continue for four (4) years (the
“Initial Term”), and then will automatically renew for successive one year terms, unless
either party provides written notice of its desire to terminate at least thirty (30) days before
termination.
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Intrado License Agreement Amendment
Contract No. 17300544 Page 2 of 4
5. Payment. Client with remit payment in accordance with the following payment schedule,
and will govern in the event of a conflict with the terms and conditions of Exhibit A:
A. Professional Services Fees
The following one-time Professional Services costs are included as part of the
implementation:
Website Design, Development & Implementation $18,160
Training Sessions* Included
Collaborative Content Migration Included
Initial Annual Hosting, Maintenance & Support Included
Total Professional Services Fees: $18,160
*If on-site, reasonable travel expenses to be charged in addition and separately and are
reimbursement only. Must be agreed to by the City in writing before any travel expenses
are incurred. The City may request detailed receipts before reimbursement.
B. Professional Services Fees Payment Schedule
1) Provider will invoice Client 25% of the Professional Services Fees after
Amendment execution.
2) Provider will invoice Client 25% of the Professional Service Fees after
Wireframe Sign-off and acceptance.
3) Provider will invoice Client 50% after Website Go-Live and acceptance.
C. Software-as-a-Service (SAAS)
Client will pay Provider each year (each such term is referred to here as an “Annual
Hosting, Maintenance & Support Term”*) an annual fee of $1,969.80 * due to Provider
hereunder and is payable annually in advance.
This annual fee may be increased annually by no more than 2% by Provider by providing
Client with notice of not less than thirty (30) days before the end of any given annual term.
*The initial Annual Hosting, Maintenance & Support Term is effective as of the Website
Go-Live and acceptance date, and will remain in force for twelve (12) months. The
Provider will send the Client the annual fee invoice thirty (30) days before expiration of
each Annual Hosting, Maintenance & Support Term.
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Intrado License Agreement Amendment
Contract No. 17300544 Page 3 of 4
IN WITNESS WHEREOF, authorized representatives of the parties have executed this
Amendment to be effective as of the date specified below.
INTRADO CITY OF COLLEGE STATION
By: By:
City Manager
Date: Date:_____________
APPROVED:
City Attorney
Date:_____________
Assistant City Manager/CFO
Date:_____________
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Intrado License Agreement Amendment
Contract No. 17300544 Page 4 of 4
EXHIBIT A
Economic Development of City of College Station Website Design & Hosting Proposal
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West Interactive Services Corporation
100 Enterprise Way, Suite 300A
Scotts Valley, CA 95066
9735 Landmark Parkway, Suite 100
St. Louis, MO 63127
1027 S. Main Street, Suite 503
Joplin, MO 64801
175 Bloor Street East, South Tower, Suite 900
Toronto, ON M4W 3R8
The Economic Development of City
of College Station Website Design
& Hosting
PREPARED FOR: PREPARED BY:
Aubrey Nettles
Jason Scheper
CivicLive Region Director
The Economic Development of City
of College Station
t: 1.877.519.3851 ext. 657
TX e: jscheper@west.com
f:
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STANDARD LEGAL CLARIFICATIONS
Binding Agreement
West Interactive Services Corporation (CivicLive solutions) confirms that submission of this response does
not constitute a binding agreement to provide the proposed solution. West reserves the right to negotiate
any term or condition including: acceptance/rejection criteria, pricing, force majeure, guarantees,
warranties, indemnities, limitations of liability, liquidated damages, set-off and hold-backs, insurance, and
confidential information. Further, in any event, it is West’s policy that any and all liability under a final
negotiated contract pursuant to this proposal, not exceed a fixed dollar amount.
Liability Limitation
West’s liability for all claims and damages arising from this contract including any warranty liabilities will be
limited, and liability for all indirect and consequential damages will be excluded.
Regulatory Approvals
This Proposal is subject to the comments and qualifications contained herein, as well as all regulatory
approvals applicable to transactions of this kind. Certain regulatory requirements may have to be met prior
to entering into a definitive agreement including but not limited to: (i) including mandatory terms and
conditions in any definitive agreement; and (ii) filing and receipt of any necessary tariffs or regulatory
approvals.
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The Economic Development of City of College Station | Website Design & Hosting Project Proposal
TABLE OF CONTENTS
Table of Contents .................................................................................................................. 1
Executive Summary ............................................................................................................... 1
Why CivicLive ......................................................................................................................... 2
About Us .............................................................................................................................................................................. 2
Benefits of Partnering with CivicLive .................................................................................................................................. 2
What We’re Offering ............................................................................................................. 3
Tools That Make Content Management Easy for Staff ...................................................................................................... 4
A Mobile-Optimized eGovernment Solution ...................................................................................................................... 6
Stakeholders Engagement Solutions ................................................................................................................................... 7
Productivity & Transparency Tools ..................................................................................................................................... 8
Integration with 3rd Party Software..................................................................................................................................... 9
Support, Hosting & Maintenance ...................................................................................................................................... 10
Cost Proposal ....................................................................................................................... 12
Accessibility Monitoring .................................................................................................................................................... 14
Cost of Services and Options ............................................................................................................................................. 16
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1 Economic Development - City of College Station | Website Design & Hosting Project Proposal
EXECUTIVE SUMMARY
Presenting CivicLive!
We are the eGovernment web specialists that the Economic Development of City of College Station can trust to redesign
The Economic Development of City of College Station so that it serves your community using our powerful web
software, and markets City of College Station as a vibrant place to visit, do business, and call home. We have prepared
this proposal to showcase our industry-leading eGovernment web solution that we believe will meet your project’s
immediate goals and provide long-term value to your Economic Development. At a high-level, our solution includes:
Responsive Website Design with a 100% Design Satisfaction Guarantee
A website’s design matters – a lot. That’s why our Designing phase is completely iterative and allows your team
to provide actionable feedback every step of the way. In fact, we value good web design so much that we offer a
100% Satisfaction Guarantee with our design deliverables, along with a free redesign every four years to keep
your website current. This means The Economic Development of City of College Station will look and feel exactly
the way your Economic Development wants it to!
Implementation of Our SitePublish CMS
CivicLive web solutions use our robust SitePublish Content Management System [CMS] to enable even the most
non-technical staff to quickly and easily manage The Economic Development of City of College Station’s content
using numerous easy-to-use modules and tools.
A versatile stakeholders engagement solution
Your stakeholders will be able to get more information from your Economic Development, request more
services from your departments, and participate more with your Economic Development in a digital community
thanks to our ever-expanding range of stakeholders engagement modules.
Long-Term Partnership that Includes Hosting, Support & Maintenance
Our proposed solution includes a long-term partnership designed to bundle essential website services in to one
fixed annual fee. These services include Technical Support, an Unlimited-User CMS Software License, and
Enterprise-grade Hosting and Data Protection services – all included in one low annual fixed fee!
We hope that this Project Proposal demonstrates the capabilities of the CivicLive eGovernment website solution and our
commitment to excellence which will ensure the best possible outcome for your Website Design & Hosting project. If you
have any questions about what we’re offering, or would like us to present our solution to your team in more detail, please do
not hesitate to contact me.
Jason Scheper | CivicLive Region Director
Phone: 1.877.519.3851 ext. 657 | Email: jscheper@west.com
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WHY CIVICLIVE
About Us
CivicLive solutions are offered by West Interactive Services Corporation,
a California based company and an independent subsidiary of West
Corporation. Backed by West Corporation and its $3 billion market
capitalization, the company is very profitable, stable, and committed to
the long-term development of CivicLive solutions.
Since our start with websites in 2001, the CivicLive platform has
expanded to become the recognized and respected choice for
eGovernment solutions for North American towns, cities, counties,
regional municipalities, agencies, and state/provincial governments.
OUR MISSION:
Provide municipalities with the enterprise-grade web software solutions they need to succeed in an era where
stakeholders are seeking more services and information from their local governments on the Internet.
Our innovative approach to design and software development has garnered the praise of the technological community
and earned CivicLive solutions many technology and business accolades and awards. We continue to refine our solutions
and services in order to build eGovernment websites that will set new standards for years to come.
Benefits of Partnering with CivicLive
Over 1,000 government institutions trust CivicLive’s web software solutions to serve and engage with their communities.
For each eGovernment project we undertake, our team brings 16 years of experience working with governments. In
other words, we’ve perfected the tools and techniques to make your Website Design & Hosting project a success.
WE UNDERSTAND MUNICIPALITIES and help create true eGovernment experiences for stakeholders using
Stakeholders Engagement and CMS tools purpose-built for a Economic Development like yours.
WE HELP GOVERNMENTS make the best of their investment in websites as marketing tools by providing leading-
edge creative web design services.
WE SET YOUR WEBSITE FREE by offering no limits on hosting services, unlimited website hierarchies, and easy 3rd
party app integration via APIs and Web Services.
WE’LL HELP YOU COMPLY with public sector legal standards by offering unlimited records retention and security
standards that have passed the Department of Defence’s stringent standards.
WE STAY BUDGET FRIENDLY with flexible SaaS solutions and streamlined project-management capabilities that
save your Economic Development money.
Using the Internet to serve citizens
better is our top priority. We want
municipal government websites to be
the instinctive first choice for
community engagement, not an
afterthought.
John Carbrey
CivicLive CTO
Page 84 of 119
3 Economic Development - City of College Station | Website Design & Hosting Project Proposal
WHAT WE’RE OFFERING
CivicLive’s eGovernment solution is designed to overcome your current website’s woes and address your Economic
Development’s needs with a host of resources and functionality.
This innovative solution offers dozens of modules and tools tailored to address staff users and key end user groups’
requirements through our robust SitePublish web CMS. We’re also providing the necessary framework for making your
website accessible on mobile devices with a range of proven mobile-optimization methods, and proposing a compelling,
cost-effective partnership focused on maintaining your website over the long-term.
PROFESSIONAL
SERVICES
RESPONSIVE
DESIGN
SITEPUBLISH
WEB CMS
LONG-TERM
SUPPORT
SOFTWARE
INTEGRATION
We’ve created the right solution for meeting your Website Design & Hosting project’s immediate
goals, and offered a roadmap for hassle-free website maintenance over the long-term.
Page 85 of 119
4
Tools That Make Content
Management Easy for Staff
The backbone of our web solutions is our easy-to-use CivicLive
SitePublish web Content Management System [CMS]. SitePublish is
designed to put the power of managing eGovernment websites into
the hands of non-technical staff.
SitePublish’s browser-based tools enable easy content authoring
and management, allowing your staff to create webpages with
defined templates, author content with familiar editing tools, and
post content to the internet within a structured review and
approval process created by your Website Administrators.
Some tools that make content management easy for staff:
Drag-and-Drop Page Editing
Image Editor with automatic
resizing
In-Context Editing
Rotating Banner Module
Photo Galleries Module
Advanced WYSIWYG Editor
HTML5 and CSS3 Support
All standard formatting options
including indent and
justification control
Cut/Copy/Paste
Edit in HTML mode
Flash Manager for animations
Font Manager
Format Stripper
Hyperlink control
Image Manager
Insert Symbol
Module Manager
Online Support Resources
Human Readable URLs
Content Scheduling
Page Description and Keyword
Editing
Global Content Widget
Foreground and Background
Color Dropdowns
Paste from Word with
Formatting and Fonts
Paste HTML
Paste Plain Text
Preview
Print
Spellcheck
Undo/Redo
Site-wide File Manager
Page-level Document Container
One-Click Social Media Sharing
Media Manager w/ Streaming
Video
Multiple Advanced Elements
per Page
Page wizards with multiple
templates
Page Checkout
Page Checkout Administrator
Override
Page Link
Paragraph Control
Paste from Word with Format
Cleaning
Broken Link Reports
Quick Links
Style & CSS Manager
Table Wizard
Template-Based Layout
We’ve highlighted a few of key SitePublish features below, and encourage your team to schedule a presentation with
us so we can showcase the full functionality in a live demo.
Either maintain your website’s
currency and accuracy, or shut it
down. Bad information is worse than
no information.
Robert McArthur
eGovernment Project Director
National Policy Research Council
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5 Economic Development - City of College Station | Website Design & Hosting Project Proposal
WYSIWYG + HTML CONTE NT EDITOR
Content creation and editing is powered by a What You
See Is What You Get (WYSIWYG) Content Editor. This
editor provides numerous tools from Word Processor-
style formatting, spell checking, and multimedia
management, making it simple to create and update a
page’s content. HTML-view is also supported from the
Content Editor, allowing users with HTML knowledge to
edit in a code-based view.
NEWS & ALER TS CONTENT ENGINE
The News and Alerts Engine is a powerful tool that allows
you to publish news or announcements in one central
location and have them appear everywhere on the site
that you want that content to be. The News & Alerts
Engine supports RSS subscriptions, allowing your
stakeholders to subscribe to your news feeds and receive
notifications when new content is published.
ON-PAGE SOCIAL MEDIA PU BLISHING
We’ve made it simple to unify your webpage’s content
updating processes with your active social media
updating processes through SitePublish’s On-Page Social
Publishing tool. This feature allows your content
managers to save time by automatically posting updates,
notifications, summaries and links to new pages and new
updates to page content so subscribers and social media
followers can discover that fresh content faster than
ever.
WEBPAGE CONTENT SCHE DULING
SitePublish also provides Content Scheduling tools that
make it easy to plan ahead and be prepared for important
page updates. These tools allow you to release information
on a given date, remove a webpage from the public view on
a given date, auto-archive a page and send stale-content
reminders and reports to easily track which pages need to
be updated. Content Scheduling tools work in conjunction
with SitePublish’s Automatic Archiving and Page Hiding
functionality, which streamlines archiving processes and
makes it easy to maintain information stored on webpages
for as long as your Economic Development wants.
DRAG -AND -DROP PAGE DESIGNER
Place any of SitePublish’s numerous widgets simply by
dragging the widget you want from SitePublish’s drag-
and-drop interface on to the section of the page where
you want that content or tool to appear. This easy-to-use
element places advanced page editing right into the
hands of even the most non-technical user!
CLOUD -BASED DOCUMENT & MED IA
MANAGER
Upload thousands of document and multimedia files your
Economic Development uses into SitePublish’s
centralized Document & Media Libraries to facilitate the
creation of a completely digital archive and resource
centre for staff and stakeholders.
IMAGE & MEDIA MANAGE R
Since a webpage is more than just text, SitePublish also
provides built-in, easy to use Image & Media Managers
for simple multimedia content editing. Unlike many
competitors, SitePublish can also support streaming
media and podcasts to facilitate immersive multi-media
experiences.
ON-PAGE ACCESSIBILITY C HECKER &
REPORTING
Meeting W3C, WCAG, and Section 508 guidelines is
always a priority for government websites, so SitePublish
includes an Accessibility Checker to ensure your page
meets legal requirements for accessibility on an ongoing
basis. SitePublish can also run out-of-the-box reports
such as a broken link validator, content update and usage
reports, and page error verification reports.
USER ACCESS & PERMIS SIONS
MANAGEMENT
To make the best of your Economic Development’s
Website management team resources, SitePublish offers
Delegated Authoring Capabilities, enabling
Administrators to set every user’s permissions for
content management to embed and use advanced
components such as calendars, FAQs and forms without
being site-wide Administrators for the entire Website.
Page 87 of 119
6
A Mobile-Optimized eGovernment Solution
With over half of the website traffic now coming from mobile devices, the message to governments is clear: your
stakeholders want information accessible on the go.
That’s why each CivicLive powered website comes with responsive design. We want your Economic Development to be
able to optimize service delivery and drive stakeholders engagement by offering web-based services where your
stakeholders will use them the most: on their mobile phones, tablets, and othcitizenser portable devices.
RESPONSIVE DESIGN
Responsive Design maintains a consistent look and feel for your website across all platforms, keeping
navigation familiar to end-users. Furthermore, services and functionality can be securely accessed from their
mobile browsers at once, without the need to switch between multiple mobile apps that your Economic
Development may have developed in the past. With a CivicLive responsive-design website, the web services
your stakeholders need are all there, just like with their desktop experience.
Responsive Design is included with every
CivicLive website implementation and is the simplest, most
effective means for making your website function optimally on
any screen size and any platform. Depending on your project
requirements, responsive design may be the only form of
mobile-optimization your website needs.
Whether navigating through full webpages optimized for an end-user’s specific device, or quickly navigating
between specialized application sections, your end-users will get the information, resources, and access to
municipal services that they want on whichever device they’re using at that time.
To help you meet
the mobile-first
needs of your
users –
Responsive Design
is included in our
proposal!
Page 88 of 119
7 Economic Development - City of College Station | Website Design & Hosting Project Proposal
Stakeholders Engagement Solutions
Effective government websites go beyond delivering information
online: they create a gateway for stakeholders to get access to the
resources and services they need and want.
People are becoming used to easy self-service options for everything
from shopping for clothes to buying cars – and the proliferation of
services and technology that has evolved from this phenomenon is a
proof that it works. So, it only makes sense for your government to
provide this level of convenience in your stakeholders’ lives.
Our Stakeholders Engagement Modules include:
Stakeholders Dashboards
Collaborative Social Groups
Customizable Surveys
Unlimited Blogs with Podcast
and Streaming Video Support
Multi-Level Calendars with
Year, Month, Week, Day views,
Full Filtering and RSS
Public/Private Discussion
Forums
Searchable Staff Directories
Site-wide Search
Stakeholders Services Request
Permits & License Applications
Customizable Forms
Polls & Surveys
RSS-Subscription Support
News Engine
Emergency Homepage Banner
Searchable Business Directories
FAQ Pages
E-Commerce Integration
It’s surprising how poor many
government Websites are to this day.
They’re poorly organized, and most
eGovernment applications are still very
agency-centric, rather than focusing on
what would make sense to the citizen.”
Rob Atkinson
President of the Information Technology
and Innovation Foundation
Page 89 of 119
8
Productivity & Transparency Tools
One of the greatest benefits of choosing the CivicLive eGovernment solution is that it doesn’t just offer new ways to
engage stakeholders and make website content management easy for your staff, it also provides new ways for your staff
to improve how their primary roles in your government work as well.
Our Productivity, Transparency & Accessibility Management Tools include:
Advanced Drag-and-Drop
Workflow Manager
Meeting Agenda, Minutes and
Media Manager
Structured Content Publishing
Approvals
Granular User Permissions
Group-based Permissions
Activity Logs
Full Audit Trails designed to
meet legal requirements for
government sites
Full Content Reporting
Integrated Analytics and
Reporting
Dynamic XML Sitemap
Intranet Management
Scheduled and Automatic
Archiving
‘I Want To…’ Navigation
Mega-Drop-Down Menu
Navigation
Automatic Breadcrumb
Navigation
Accessibility Checker
Text-Only Page Creation
Printer-Friendly Pages
RFP Posting
Job Posting
SSL Support
Multiple Independent Website,
Subsite and Microsite
Management
Page 90 of 119
9 Economic Development - City of College Station | Website Design & Hosting Project Proposal
Integration with 3rd Party Software
With the CivicLive platform, we want your website to offer a limitless range of functionality, either by solely using our
software, or by integrating with preferred external systems.
In order to help your website reach its potential, SitePublish includes a robust set of web services, rich XML support for
input and output, and APIs for easy interoperability.
CivicLive web solutions can be integrated with countless 3rd party software and applications, including:
APIs & Web Services
Google Search Integration
Google Translate Integration
Social Media Feed Integration
Social Media Sharing [like,
tweet, +1, etc.]
Interactive Links Integration
E-Pub Reader Integration
Flickr & Google Photos
Integration
ArcGIS Integration
Google Analytics Support
PCI-Compliant Online Payment
Processing Integration
YouTube and Vimeo Player
Support
RSS
SQL Server
LDAP
SSO
ADFS
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10
Support, Hosting & Maintenance
We are proposing a Software-as-a-Service (SaaS) solution as our response to your Website Design & Hosting project’s
long-term requirements. With a SaaS solution, your Economic Development administrators will enjoy:
Page 92 of 119
11 Economic Development - City of College Station | Website Design & Hosting Project Proposal
24/7/365 TECHNICAL S UPPORT SERVICE
We offer every client UNLIMITED North American based,
24/7/365 support services for all issue types through
numerous methods, including:
A Toll-Free 24/7/365 Support Hotline
Email Support
Live Online Chat
A Structured Support Escalation Process
Technical Support Ticket Tracking
Access to User Manuals and Multimedia over a Client
Intranet
AN UNLIMITED -USER SITEPUBLISH CMS
SOFTWARE LICENSE
We don’t want to limit any Economic Development’s
website management experience and processes by
restricting the number of staff users who can assume
web management roles using our SitePublish CMS
software. That’s why the CivicLive Software-as-a-Service
solution includes an unlimited-user software license that
is bundled together along with technical support and
software maintenance services into one low annual
services fee. In other words, your website governance
team will never feel pressured to limit the number of
users on SitePublish; any Economic Development staff
can contribute to your new eGovernment strategy!
DEDICATED ACCOUNT MA NAGEMENT
Once your site goes live, you will be introduced to your
dedicated Account Manager, who will take on the role of
caring for you as a member of the CivicLive
family. Serving as your primary point of contact
throughout your contract term, your Account Manager
will ensure City of College Station’s long-term success by
tracking your website’s goals, sharing industry best
practices, and keeping you informed of new CivicLive
product enhancements that you may benefit from.
ENTERPRIS E -GRADE HOSTING & DATA
PROTECTION SERVICES
Our enterprise-grade Hosting & Data Protection Services
are extensive, and include:
Unlimited-bandwidth hosting via our international, 14-
point North American Content Distribution Network
Weekly Full/Incremental Database Backup Services
with Remote Location Storage
Redundant Network, Power & Database structures
Defined Firewall Architecture
SITEPUBLISH SOFTWARE VERSION
UPGRADES & MAINTENAN CE
We invest considerable resources into the long-term
maintenance and development of our CivicLive
SitePublish CMS software. We give every client access to
our software maintenance and upgrade services in order
to ensure the SitePublish CMS your Economic
Development uses is always the latest and best version of
our software. Benefits of our Software Maintenance and
Upgrades include:
Getting access to the latest eGovernment tools and
modules we develop for SitePublish
Ensuring that software is always up-to-date with
CivicLive’s latest security standards
Software upgrades are handled by CivicLive’s team,
which means your IT team never has to worry about
spending time on installing updates themselves.
Page 93 of 119
12
COST PROPOSAL
The following section outlines the One-Time and Annual fixed fee structure we’ve proposed to meet your Website
Design & Hosting project’s requirements. Please contact us if you have any questions about our fixed fee-based
pricing model for CivicLive web solutions. 18
One-Time Implementation Fee- Premium Custom $18,160.00
Our One-Time Implementation Fee covers costs associated with designing, developing and implementing your new website
using our SmartWork Methodology. Key deliverables per SmartWork phase include:
Envisioning & Planning Phase
Kick-Off Meeting
Finalized Project Plan
Project Charter
Designing Phase
A Completely New Responsive Website Design for The
Economic Development of City of College Station with
our 100% Design Satisfaction Guarantee
Configuring Phase
Complete SitePublish CMS Software Configuration
Integration of 3rd Party Software
Training Phase
Completion of Training Sessions
User Manuals, Videos, and Access to Online Resources
Migrating Phase
Completion of Desired Website Content Migration
Stabilizing Phase
A Stable Internal Beta Launch of The Economic
Development of City of College Station
Completed CivicLive QA and Staff User Acceptance
Period
Deploying Phase
The Economic Development of City of College Station
Goes Live!
Finalized Project Documents
Annual Software-as-a-Service Fee $3,283.00
This fee is not charged in
Contract Year #1!
CivicLive’s Annual Software-as-a-Service [SaaS] Fee Includes the following services:
Enterprise-grade Data Protection and Unlimited-
Bandwidth Website Hosting Services for The Economic
Development of City of College Station
SitePublish CMS Software Version Upgrades &
Maintenance
Unlimited, 24x7x365 Access to Technical Support
Unlimited-User SitePublish CMS Software License
A Design Refresh of The Economic Development of City
of College Station at the End of Contract Year #4 [if
desired]. Must sign a minimum of four year
commitment to receive free design refresh.
PLEASE NOTE: There is no Annual SaaS Fee
charged in Contract Year #1!
Page 94 of 119
13 Economic Development - City of College Station | Website Design & Hosting Project Proposal
Annual Mass Notification Solution Fee- for up to 5100 residents
$2,400.00annual cost
With the CivicLive Mass Notification Solution, you will receive:
Unlimited Voice, SMS text and email
Social media publishing (Facebook/Twitter)
Surveys through phone and web with unlimited
questions
Configurable RSS widget to post messages automatically
Instant translation to 50+ languages with reverse
translation quality assurance
Recipient portal mobile app; manage preferences &
review prior messages
Unlimited self-updating groups/lists (dynamically
change based on source data)
Dashboard offers at-a-glance views into overall
messaging activity
User Training, and Unlimited 24x7x365 Support
Page 95 of 119
14
ACCESSIBILITY MONITORING
HELPING YOUR WEBSITES STAY ADA COMPLIANT
Municipal website accessibility is one of the hottest topics today. Many municipalities across the U.S. have dealt with OCR
complaints or lawsuits; many more are concerned about making their websites comply with regulations like the ADA and
Section 508 of the Rehabilitation Act of 1973.
Seeing that your municipal websites are built on a website content management system (CMS) that is ADA-compliant is a
great first step in ensuring that your websites are accessible. The CivicLive Presence website CMS, a system built to meet
the specific needs of Municipalities, is an excellent choice in this regard.
With that being said, implementing an ADA-compliant website CMS is only the beginning of your journey to maintain
accessible websites. To stay compliant with key regulations, you must constantly monitor your sites to ensure that
accessibility is maintained as content evolves and changes over time.
That’s why we offer a feature-rich accessibility monitoring solution to help your websites stay compliant at every stage of
development and production. Our monitoring tool checks your websites against the globally -recognized Web Content
Accessibility Guidelines (WCAG) standards, which help define accessibility in relevant U.S. regulations. By checking your
websites against WCAG standards, you can identify issues that may put them out of compliance with the ADA, Section
508, and other key regulations.
Prior to launch, all new Presence websites are tested with our accessibility monitoring tool for compliance
with the latest WCAG accessibility standards (versions 2.0 and 2.1). This helps ensure that sites are accessible
when they are released.
In addition, to help monitor and maintain accessible websites after launch, CivicLive Presence customers
have the option of purchasing a subscription to our accessibility monitoring tool.
With our accessibility monitoring tool, the arduous process of maintaining compliance becomes faster, simpler, and less
stressful. Thanks to our solution, cities can have peace of mind when it comes to their websites.
MONSIDO PRICING – SEE LAST PAGE
Service Description-
Monsido is an online tool suite which scans your website once every 7 days or when you request an on-demand scan (up
to the specified number of on-demand scans included in your plan). After each scan, a status report about your website’s
condition will can sent to you via email. Scan information can also be accessed in the Monsido dashboard. The intuitive
dashboard contains numerous tools which allow you and unlimited team members to find and solve issues and make
improvements related to Quality Assurance (QA), Accessibility, Search Engine Optimization (SEO) and Web Governance.
Some of Monsido’s notable features include:
Page 96 of 119
15 Economic Development - City of College Station | Website Design & Hosting Project Proposal
Weekly scan with report sent via email On-demand scans when you need them User-friendly intuitive dashboard
Unlimited users and ability to assign roles Prioritized error reporting based on page views Free live support and training
About Monsido
Monsido’s goal is to help organizations of all types and sizes make website management and maintenance both easier
and more affordable by providing them with smart and easy-to-use solutions. Monsido has a global presence with offices
in Australia, Denmark, and the United States.
Page 97 of 119
16
COST OF SERVICES AND OPTIONS
PACKAGE: MONSIDO ACCESSIBILITY MONITORING
**Pricing good till 11/30/2019
YEAR 1 ANNUALLY
Monsido – Accessibility Monitoring services- 5000
($2,160 for up to 500 Website Pages + $350 for up to 500 PDFs)
$2,510.00 $2,510.00
Page 98 of 119
January 23, 2020
Item No. 3.11.
Greens Prairie Elevated Storage Tank Rehabilitation
Sponsor:Gary Mechler, Director of Water
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding an Engineering Services
Contract with Dunham Engineering, Inc in the amount of $305,000 for the professional services to
design and inspect the recoating of the Greens Prairie Elevated Storage Tank.
Relationship to Strategic Goals:
1. Core Services and Infrastructure
Recommendation(s): Staff recommends approval of this contract.
Summary: The Greens Prairie elevated tank (located at William D. Fitch and SH 6) was last coated
in 2004. Our regular inspections indicate this coating system is beginning to fail and is beyond its
useful service life.
This contract will provide engineering design services to create a construction contract and bid
package for recoating work, other structural items, and the addition of a motor operated valve.
Additionally, this item will provide construction management inspections of structural repairs, valve
installation, surface preparation, and coatings.
Since this recoating work is essential to realize the maximum life span of the water tower, staff
recommends approval.
Budget & Financial Summary: A budget in the amount of $1,500,000.00 is included for this project
in the Water Capital Projects Fund.
Reviewed & Approved by Legal: No
Attachments:
1.Greens Prairie Elevated Tank Project Map
Page 99 of 119
]^
STATE HIGHWAY 6 SWILLIAM D FITCH PARKWAYP R I VAT E D R I V E C FRONTAGE 6 ROAD EASTFRONTAGE 6 ROAD WESTPRIVATE DRIVE FFRONTAGE 6 RD W
P U B L I C W A Y
STATE HIGHWAY 6 S
FRONTAGE 6 ROAD WEST
.Legend
]^Greens Prairie Elevated Storage Tank
Project Location ±
Project Location Map - Greens Prairie ElevatedStorage Tank Rehab
]^
STATE HIGHWAY 6 S
LAKE
W
AY DRIVEWILLIAM D FITCH PARKWAYDECATUR DRIVE
Page 100 of 119
January 23, 2020
Item No. 4.1.
Amendment to Appendix A, “Unified Development Ordinance,” Section 5-2, “Residential
Dimensional Standards,” of the Code of Ordinances of the City of College Station, Texas,
regarding building setbacks.
Sponsor:Molly Hitchcock, Assistant Director of Planning and Development
Reviewed By CBC:Planning & Zoning Commission
Agenda Caption:Public Hearing, presentation, discussion, and possible action regarding an
ordinance amendment to Appendix A, “Unified Development Ordinance,” Section 5-2, “Residential
Dimensional Standards,” of the Code of Ordinances of the City of College Station, Texas, regarding
building setbacks.
Relationship to Strategic Goals:
Neighborhood Integrity
Diverse Growing Economy
Recommendation(s): The Planning & Zoning Commission will hear this item on January 16, 2020. A
written Final Report will be provided to the City Council. Staff recommends approval.
Summary: As part of the 2019 Plan of Work, Staff and the Planning and Zoning Commission worked
to identify opportunities to streamline ordinances and improve development processes. This item
proposes to allow for flexibility in the side yard building setback for certain Single-Family zoning
districts when building patio or garden home style development. The amendment allows for a five-
foot (5’) side yard setback so long as fifteen (15) feet of building separation is maintained between
the two primary structures. Similar to Zero Lot Line construction, developments under this new
standard will require advanced planning for all house locations to be done at the same time.
Restrictions that assure the minimum distance between houses and any required easements must
be recorded on the plats of the applicable lots.
The proposed amendment will allow additional flexibility in the design and layout of single family
subdivisions, while maintaining the fifteen (15) feet of building separation intended for these types of
developments.
Budget & Financial Summary: N/A
Reviewed & Approved by Legal: No
Attachments:
1.Ordinance (1)
2.Redlines - Sec.5.2. Residential Dimensional Standards
Page 101 of 119
ORDINANCE NO. ___________
Page 1 of 7
Ordinance Form 8-14-17
ORDINANCE NO. ____________
AN ORDINANCE AMENDING APPENDIX A, “UNIFIED DEVELOPMENT
ORDINANCE,” ARTICLE 5, “DISTRICT PURPOSE STATEMENTS AND
SUPPLEMENTAL STANDARDS,” SECTION 5.2, “RESIDENTIAL DIMENSIONAL
STANDARDS,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE
STATION, TEXAS, BY AMENDING CERTAIN SECTIONS RELATING TO SIDE
YARD BUILDING SETBACKS FOR CERTAIN SINGLE FAMILY ZONING
DISTRICTS; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1:That Appendix A, “Unified Development Ordinance,” Article 5, “District Purpose
Statements and Supplemental Standards,” Section 5.2, “Residential Dimensional
Standards,” of the Code of Ordinances of the City of College Station, Texas, be
amended as set out in Exhibit “A” attached hereto and made a part of this
Ordinance for all purposes.
PART 2:If any provision of this Ordinance or its application to any person or
circumstances is held invalid or unconstitutional, the invalidity or
unconstitutionality does not affect other provisions or application of this
Ordinance or the Code of Ordinances of the City of College Station, Texas, that
can be given effect without the invalid or unconstitutional provision or
application, and to this end the provisions of this Ordinance are severable.
PART 3:That any person, corporation, organization, government, governmental
subdivision or agency, business trust, estate, trust, partnership, association and
any other legal entity violating any of the provisions of this Ordinance shall be
deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable
by a fine of not less than twenty five dollars ($25.00) and not more than five
hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a
violation of fire safety, zoning, or public health and sanitation ordinances, other
than the dumping of refuse. Each day such violation shall continue or be
permitted to continue, shall be deemed a separate offense.
PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its
date of passage by the City Council, as provided by City of College Station
Charter Section 35.
Page 102 of 119
ORDINANCE NO. ___________
Page 2 of 7
Ordinance Form 8-14-17
PASSED, ADOPTED and APPROVED this ________ day of ____________________, 20__.
ATTEST:APPROVED:
__________________________________________________________
City Secretary Mayor
APPROVED:
_______________________________
City Attorney
Page 103 of 119
ORDINANCE NO. ___________
Page 3 of 7
Ordinance Form 8-14-17
Exhibit A
That Appendix A, “Unified Development Ordinance,” Article 5, “District Purpose Statements
and Supplemental Standards,” Section 5.2, “Residential Dimensional Standards,” of the Code of
Ordinances of the City of College Station, Texas, is hereby amended to read as follows:
Section 5 – District Purpose Statements and Supplemental Standards.
Section 5.2. F. – Residential Dimensional Standards.
The following table establishes dimensional standards that shall be applied within the Residential
Zoning Districts, unless otherwise identified in this UDO.
Residential Zoning Districts
R WE E(N)
(P) WRS RS(J) GS(J)(
P) T D MHP MF MU Accessory
Structures
Non-Clustered Residential Zoning Districts
Min.
Average Lot
Area per
Dwelling
Unit (DU)
3 acres
Average
2
acres
1
Acre
20,000
SF
10,000
SF
Average
5,000
SF
2,000
SF
3,500
SF None None
Absolute
Min. Lot
Area per
Dwelling
Unit (DU)
2 Acres 2
acres
1
Acre
20,000S
F 6,500 SF 5,000
SF
2,000
SF
3,500
SF None None
Min. Lot
Width None 100
(M)
100'
(M) 70' 70' 50' None 35'/DU(
E) None None
Min. Lot
Depth None None None None None 100' None 100' None None
Min. Front
Setback(H) 50' 30' 30' 25' 25' 25'(D) 25'
(D) 25'(D)
>(L)
15' None
Refer to
Section
6.5,
Accessory
Uses(L)
Page 104 of 119
ORDINANCE NO. ___________
Page 4 of 7
Ordinance Form 8-14-17
Max. Front
Setback N/A N/A N/A N/A N/A N/A N/A N/A N/A 15'
(O)
Min. Side
Setback 20' 10' 10' 7.5' (Q)7.5' (Q)7.5'
(Q)(A) 7.5'(C) (A)(B) None
Min. Side
Street
Setback
15' 15' 15' 15' 15' 15' 15' 15' 15' None
Max. Side
Street
Setback
N/A N/A N/A N/A N/A N/A N/A N/A N/A 15'
(O)
Min. Side
Setback
between
Structures
(B)
N/A 15' 15' 15' 15' 15' 7.5' 15' 7.5' None
Min. Rear
Setback(L) 50' 20' 20' 20' 20' 20' 20' 20'(F) 20' 20'
Max. Height 35'(G)
(K)(L)
35'(G
)(K)
35'(G
)(K)
(L)
35'(G)(
K)
35'(G)
(K)(L)
2.5
Stories
/35'(G
)(K) (L)
35'(G
)(K)(L
)
2.5
Stories/
35'(G)(
K)(L)
(G)(L) (G)(L)
Minimum
Number of
Stories
N/A N/A N/A N/A N/A N/A N/A N/A N/A
2
Storie
s
Max.
Dwelling
Units/Acre
(Subdivision
Gross)
0.33 0.5 1.0 2.0 4.00 8.0 14.0 12.0 10.0 30.0 N/A
Min.
Dwelling
N/A N/A N/A N/A N/A N/A N/A N/A N/A 12 N/A
N/A
Page 105 of 119
ORDINANCE NO. ___________
Page 5 of 7
Ordinance Form 8-14-17
Units/Acre
Clustered Residential Zoning Districts
Min.
Average Lot
Area per
Dwelling
Unit (DU)
1
Acre
20,00
0 SF
Avera
ge
8,000
SF
8,000 SF
Average
3,750
SF (P) N/A N/A N/A N/A N/A N/A
Absolute
Min. Lot
Area per
Dwelling
Unit (DU)
1
Acre
10,00
0 SF
8,000
SF 6,500 SF 3,750
SF
Min. Lot
Width
100'
(M)
100'(
M) None None None
Min. Lot
Depth None None None None None
Min. Front
Setback(H)
Min. Side
Setback
Min. Street
Side Setback
Min. Side
Setback
between
Structures(B
)
Min. Rear
Setback(L)
N/A
Refer to Section 8.3.H.4,
Cluster Development,
Specific District
Standards
Page 106 of 119
ORDINANCE NO. ___________
Page 6 of 7
Ordinance Form 8-14-17
Max. Height 35'(G
)(K)
35'(G
)(K)
35'(G)(
K) 35'(G)(K)
2.5
Stories
/35'(G
)(K)(L)
Max.
Dwelling
Units/Acre
(Subdivision
Gross)
0.5 1.0 2.0 4.00 8.0
Notes :
(A) A minimum side setback of seven and one-half (7.5) feet is required for each building or group
of contiguous buildings.
(B) Lot line construction on interior lots with no side yard or setback is allowed only where the
building is covered by fire protection on the site or by dedicated right-of-way or easement.
(C) Zero lot line construction of a residence is allowed where property on both sides of a lot line is
owned and/or developed simultaneously by single party. Development under lot line
construction requires prior approval by the Zoning Official. In no case shall a single-family
residence or duplex be built within fifteen (15) feet of another primary structure. See Article 8,
Subdivision Design and Improvements, for more information.
(D) Minimum front setback may be reduced to fifteen (15) feet when approved rear access is
provided, or when side yard or rear yard parking is provided.
(E) The minimum lot width for a duplex dwelling may be reduced to thirty (30) feet per dwelling unit
when all required off-street parking is provided in the rear or side yard.
(F) Minimum rear setback may be reduced to fifteen (15) feet when parking is provided in the front
yard or side yard.
(G) Shall abide by Section 7.2.H, Height.
(H) Reference Section 7.2.D.1.e for lots created by plat prior to July 15, 1970 and designated as
Neighborhood Conservation in the Comprehensive Plan Future Land Use and Character Map.
(I) Reference Section 7.2.D.1.b for lots with approved rear access.
(J) For areas within a Single-Family Overlay District, reference the Neighborhood Prevailing
Standards Overlay Districts Section in Article 5 or the Ordinance authorizing the rezoning for
Neighborhood Conservation Overlay Districts.
(K) Public, civic, and institutional structures shall have a maximum building height of fifty (50) feet
in these districts.
(L) Reference Easterwood Field Airport Zoning Ordinance regarding height limitations.
(M) In subdivisions built to rural street standards, lots shall be a minimum of one hundred (100)
feet in width. There is no minimum lot width in cluster subdivisions built to urban street
standards.
Page 107 of 119
ORDINANCE NO. ___________
Page 7 of 7
Ordinance Form 8-14-17
(N) Estate lots that are part of a subdivision existing on or before September 12, 2013 are not
permitted to use Cluster Development Standards without rezoning approval, which incorporates
the entire subdivision.
(O) For MU zoned properties, maximum side street and front setbacks may be measured from the
edge of a public easement when it is in excess of the maximum setback. Maximum setbacks
may be increased to up to eighty-five (85) feet to accommodate a parking lot between the
structure and the street. Maximum setback requirements may be fulfilled through the use of
plazas, outdoor dining, and bicycle parking.
(P) Reference Section 8.3.H.4.e when using the cluster option in the Wellborn Community Plan
area.
(Q)Minimum side setback may be reduced to five (5) feet where property on both sides of a lot line
is owned and/or developed simultaneously by a single party. Development under reduced side
setbacks requires prior approval by the Zoning Official, and must be established by plat. In no
case shall a single-family residence be built within fifteen (15) feet of another primary structure.
When reduced side setbacks are approved, sills, belt courses, cornices, buttresses, chimneys,
flues, eaves, and other architectural features are prohibited from extending into the required
side yard setback.
Page 108 of 119
Sec. 5.2. - Residential Dimensional Standards.
The following table establishes dimensional standards that shall be applied within the Residential Zoning Districts, unless otherwise identified in this UDO.
Click here to access a PDF version of the Residential Zoning Districts table.
Residential Zoning Districts
R WE E(N)(P) WRS RS(J) GS(J)(P) T D MHP MF MU Accessory
Structures
Non-Clustered Residential Zoning Districts
Min. Average
Lot Area per
Dwelling Unit
(DU)
3 acres
Average 2 acres 1 Acre 20,000
SF
10,000 SF
Average 5,000 SF 2,000 SF 3,500 SF None None
Absolute
Min. Lot
Area per
Dwelling Unit
(DU)
2 Acres 2 acres 1 Acre 20,000SF 6,500 SF 5,000 SF 2,000 SF 3,500 SF None None
Min. Lot
Width None 100 (M) 100'(M) 70' 70' 50' None 35'/DU(E) None None
Min. Lot
Depth None None None None None 100' None 100' None None
Min. Front
Setback(H) 50' 30' 30' 25' 25' 25'(D) 25'(D) 25'(D) 15' None
Max. Front
Setback N/A N/A N/A N/A N/A N/A N/A N/A
>(L)
N/A 15'(O)
Refer to
Section
6.5,
Accessory
Uses(L)
Page 109 of 119
Min. Side
Setback 20' 10' 10' 7.5' (Q) 7.5' (Q)7.5' (Q)(A) 7.5'(C) (A)(B) None
Min. Side
Street
Setback
15' 15' 15' 15' 15' 15' 15' 15' 15' None
Max. Side
Street
Setback
N/A N/A N/A N/A N/A N/A N/A N/A N/A 15'(O)
Min. Side
Setback
between
Structures(B)
N/A 15' 15' 15' 15' 15' 7.5' 15' 7.5' None
Min. Rear
Setback(L) 50' 20' 20' 20' 20' 20' 20' 20'(F) 20' 20'
Max. Height 35'(G)(K)(L) 35'(G)(K) 35'(G)(K)(L) 35'(G)(K) 35'(G)(K)(L) 2.5
Stories/35'(G)(K)(L) 35'(G)(K)(L) 2.5
Stories/35'(G)(K)(L) (G)(L) (G)(L)
Minimum
Number of
Stories
N/A N/A N/A N/A N/A N/A N/A N/A N/A 2
Stories
Max.
Dwelling
Units/Acre
(Subdivision
Gross)
0.33 0.5 1.0 2.0 4.00 8.0 14.0 12.0 10.0 30.0 N/A
Min.
Dwelling
N/A N/A N/A N/A N/A N/A N/A N/A N/A 12 N/A
N/A
Page 110 of 119
Units/Acre
Clustered Residential Zoning Districts
Min. Average
Lot Area per
Dwelling Unit
(DU)
1 Acre 20,000 SF
Average 8,000 SF 8,000 SF
Average 3,750 SF (P) N/A N/A N/A N/A N/A N/A
Absolute
Min. Lot
Area per
Dwelling Unit
(DU)
1 Acre 10,000 SF 8,000 SF 6,500 SF 3,750 SF
Min. Lot
Width 100' (M) 100'(M) None None None
Min. Lot
Depth None None None None None
Min. Front
Setback(H)
Min. Side
Setback
Min. Street
Side Setback
Min. Side
Setback
between
Structures(B)
N/A
Refer to Section 8.3.H.4,
Cluster Development,
Specific District
Standards
Page 111 of 119
Min. Rear
Setback(L)
Max. Height 35'(G)(K) 35'(G)(K) 35'(G)(K) 35'(G)(K) 2.5
Stories/35'(G)(K)(L)
Max.
Dwelling
Units/Acre
(Subdivision
Gross)
0.5 1.0 2.0 4.00 8.0
Notes :
(A) A minimum side setback of seven and one-half (7.5) feet is required for each building or group of contiguous buildings.
(B) Lot line construction on interior lots with no side yard or setback is allowed only where the building is covered by fire protection on the site or by
dedicated right-of-way or easement.
(C) Zero lot line construction of a residence is allowed where property on both sides of a lot line is owned and/or developed simultaneously by single party.
Development under lot line construction requires prior approval by the Zoning Official. In no case shall a single-family residence or duplex be built within
fifteen (15) feet of another primary structure. See Article 8, Subdivision Design and Improvements, for more information.
(D) Minimum front setback may be reduced to fifteen (15) feet when approved rear access is provided, or when side yard or rear yard parking is provided.
(E) The minimum lot width for a duplex dwelling may be reduced to thirty (30) feet per dwelling unit when all required off-street parking is provided in the
rear or side yard.
(F) Minimum rear setback may be reduced to fifteen (15) feet when parking is provided in the front yard or side yard.
(G) Shall abide by Section 7.2.H, Height.
(H) Reference Section 7.2.D.1.e for lots created by plat prior to July 15, 1970 and designated as Neighborhood Conservation in the Comprehensive Plan
Future Land Use and Character Map.
(I) Reference Section 7.2.D.1.b for lots with approved rear access.
(J) For areas within a Single-Family Overlay District, reference the Neighborhood Prevailing Standards Overlay Districts Section in Article 5 or the
Ordinance authorizing the rezoning for Neighborhood Conservation Overlay Districts.
(K) Public, civic, and institutional structures shall have a maximum building height of fifty (50) feet in these districts.
(L) Reference Easterwood Field Airport Zoning Ordinance regarding height limitations.
Page 112 of 119
(M) In subdivisions built to rural street standards, lots shall be a minimum of one hundred (100) feet in width. There is no minimum lot width in cluster
subdivisions built to urban street standards.
(N) Estate lots that are part of a subdivision existing on or before September 12, 2013 are not permitted to use Cluster Development Standards without
rezoning approval, which incorporates the entire subdivision.
(O) For MU zoned properties, maximum side street and front setbacks may be measured from the edge of a public easement when it is in excess of the
maximum setback. Maximum setbacks may be increased to up to eighty-five (85) feet to accommodate a parking lot between the structure and the
street. Maximum setback requirements may be fulfilled through the use of plazas, outdoor dining, and bicycle parking.
(P) Reference Section 8.3.H.4.e when using the cluster option in the Wellborn Community Plan area.
(Q) Minimum side setback may be reduced to five (5) feet where property on both sides of a lot line is owned and/or developed simultaneously by a single
party. Development under reduced side setbacks requires prior approval by the Zoning Official, and must be established by plat. In no case shall a single-
family residence be built within fifteen (15) feet of another primary structure. When reduced side setbacks are approved, sills, belt courses, cornices,
buttresses, chimneys, flues, eaves, and other architectural features are prohibited from extending into the required side yard setback.
(Ord. No. 2012-3449 , Pt. 1(Exh. M), 9-27-2012; Ord. No. 2012-3458 , Pt. 1(Exh. A), 11-8-2012; Ord. No. 2013-3471 , Pt. 1(Exh. B), 1-10-2013; Ord.
No. 2013-3521 , Pt. 1(Exh. E), 9-12-2013; Ord. No. 2014-3624 , Pt. 1(Exh. D), 12-18-2014; Ord. No. 2016-3792 , Pt. 1(Exh. C), 7-28-2016; Ord. No.
2018-4034 , Pt. 1(Exh. A), 8-23-2018)
Page 113 of 119
January 23, 2020
Item No. 4.2.
Consideration of RFP to Solicit Assessment of Opportunities to Increase HOT Revenue
Sponsor:Bryan Woods
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding approval of a resolution
authorizing the City Manager to conduct an assessment of the College Station hotel and tourism
market and identify opportunities to increase hotel occupancy tax revenues.
Relationship to Strategic Goals:
Financial Sustainability
Diverse & Growing Economy
Recommendation(s): Staff recommends Council receive presentation and provide direction as
desired.
Summary: The Council has requested information related to utilizing hotel occupancy tax revenues
to address occupancy rates in College Station hotels. At the January 9, 2020, City Council Meeting,
Kindra Fry, President/CEO of Experience BCS, provided a summary of 2019 activities, along with
goals and objectives for 2020. Following discussion, Council directed staff, in concert with
Experience BCS, to engage with an outside consultant to conduct a study to strategically address
potential growth areas in the College Station tourism economy with associated metrics.
Budget & Financial Summary: As directed by Council, funding for the study would potentially come
from the fund balance of the Hotel Tax Fund. In the FY20 Approved Budget, the ending fund balance
is estimated to be $9,802,009.
Reviewed & Approved by Legal: No
Attachments:
1.Resolution Approving Use of HOT Funds for Consultant Study
Page 114 of 119
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING THE EXPENDITURE OF HOTEL OCCUPANCY TAX
REVENUE TO CONDUCT AN ASSESSMENT OF THE COLLEGE STATION HOTEL
AND TOURISM MARKET AND IDENTIFY OPPORTUNITIES TO INCREASE HOTEL
OCCUPANCY TAX REVENUE, AND AUTHORIZING THE CITY MANAGER TO
CONDUCT ALL ACTIVITIES RELATED TO SUCH ASSESSMENT ON BEHALF OF
THE CITY.
WHEREAS, as authorized under Chapter 351 of the TEXAS TAX CODE, the City of College
Station, Texas, collects a hotel occupancy tax within its city limits; and
WHEREAS, on January 9, 2020, the Brazos Valley Hospitality Association petitioned the City
Council of the City of College Station, Texas, to conduct a study to assess the City’s current
investments of hotel occupancy tax revenue and to guide the use of such funds in the future; and
WHEREAS, the City Council of the City of College Station, Texas, has determined that the
proposed assessment would benefit the City of College Station; and
WHEREAS, the City Council of the City of College Station, Texas, has determined that the use of
hotel occupancy tax revenue to conduct such an assessment is reasonably likely to promote the
City and directly enhance tourism and the hotel and convention industry; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1:That the facts and recitations contained in the preamble of this resolution
are hereby found and declared to be true and correct.
PART 2:That the City Council hereby finds that a study designed to assess the
College Station hotel and tourism market and identify opportunities to
increase hotel occupancy revenues and to analyze other related information
that may impact tourism and the hotel and convention industry in College
Station, will have the effect of directly promoting the City of College
Station and attracting conventions and tourism.
PART 3:That, in the interest of beginning and completing the assessment in a timely
fashion, the City Council hereby authorizes the City Manager to conduct all
activities necessary to complete the contemplated assessment, including but
not limited to, issuing a request for proposals soliciting a consultant to
conduct the study, approving an agreement with the selected consultant with
reasonable terms and conditions, and executing the same.
PART 4:That this resolution shall take effect immediately from and after its passage.
ADOPTED this 23rd day of January, A.D. 2020.
Page 115 of 119
ATTEST:APPROVED:
City Secretary MAYOR
APPROVED:
City Attorney
Page 116 of 119
January 23, 2020
Item No. 4.3.
Appointment to EBCS
Sponsor:Tanya Smith, City Secretary
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding an appointment to
Experience Bryan-College Station.
Relationship to Strategic Goals:
· Good Governance
Recommendation(s): None.
Summary: The City of Bryan has recommended the appointment of Noel Mayes at their last council
meeting to fill the unexpired term vacated by Jay Primavera, Hotel Representative/Operator. This
term runs until October of 2021.
Budget & Financial Summary: None.
Reviewed & Approved by Legal: No
Attachments:
None
Page 117 of 119
January 23, 2020
Item No. 4.4.
Spring Creek Local Government Corporation Appointments
Sponsor:Tanya Smith, City Secretary, Natalie Ruiz, Director of Economic Development
Reviewed By CBC:City Council
Agenda Caption: Presentation, discussion, and possible action regarding appointments to the
Spring Creek Local Government Corporation.
Relationship to Strategic Goals:
Good Governance
Financially Sustainable City
Core Services and Infrastructure
Diverse Growing Economy
Recommendation(s): None
Summary: The corporation is governed by a Board of Directors appointed by the City Council. The
initial Board consists of five Directors that were appointed at the time the Articles of Incorporation and
Bylaws were adopted by the City Council. The corporation has the power to acquire, own, and
dispose of real estate subject to the approval of the City Council within the general vicinity of the
Midtown Business Park and the College Station Business Center. The corporation may also
authorize improvements to real estate including basic infrastructure, streets, buildings and signage.
Funding for the local government corporation comes directly from the City Council. The existing
Board consists of five Directors, three of which are Council members.
Julie Schultz and Jane Kee currently serve on the Spring Creek Local Government Corporation and
have filed for reappointment. Their terms expired on September 30, 2019, requiring the Council to
appoint new board members. The Council may choose to re-appoint Julie Schultz and Jane Kee to
the Board. Applications will be provided under a separate cover.
Budget & Financial Summary:
1.None
Reviewed & Approved by Legal: No
Attachments:
None
Page 118 of 119
January 23, 2020
Item No. 4.5.
Committee Appointments
Sponsor:Tanya Smith, City Secretary
Reviewed By CBC:City Council
Agenda Caption:Presentation, discussion, and possible action regarding appointments to the
Historic Preservation Committee and Zoning Board of Adjustments.
Relationship to Strategic Goals:
Good Governance
Recommendation(s): None
Summary: This is a annual appointment to the Historic Preservation Committee. A packet
containing the applications, appointment chart, and tally sheet was provided under a separate cover.
Appointments to the Zoning Board of Adjustments were made at the January 9, 2020, City
Council Meeting. However, a chair must be appointed as well.
Budget & Financial Summary: None
Reviewed & Approved by Legal: No
Attachments:
None
Page 119 of 119