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Home My WebLink About12/05/2019 - Minutes - Planning & Zoning CommissionDecember 5, 2019 P&Z Meeting Minutes Page 1 of 5 MINUTES PLANNING & ZONING COMMISSION Regular Meeting December 5, 2019 6:00 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Jeremy Osborne, Bill Mather, Dennis Christiansen, Elizabeth Cunha, Joe Guerra COMMISSIONERS ABSENT: Casey Oldham CITY COUNCIL MEMBERS PRESENT: Dennis Maloney CITY STAFF PRESENT: Jennifer Prochazka, Carol Cotter, Alaina Chafin, Justin Golbabai, Lauren Hovde, Justin Constantino, Jade Broadnax, Anthony Armstrong, Debbie Stickles, Elizabeth Pedersen, Tiff Raetzel, Carla Robinson, Leslie Whitten, Joshua Packard, and Kristen Hejny 1. Call Meeting to Order Chairperson Kee called the meeting to order at 6:00 p.m. 2. Pledge of Allegiance 3. Hear Citizens No citizens spoke. 4. Consent Agenda 4.1 Consideration, discussion and possible action to approve meeting absences. *Casey Oldham ~ December 5, 2019 4.2 Consideration, discussion, and possible action to approve meeting minutes. *November 21, 2019 4.3 Presentation, discussion, and possible action regarding a Final Plat for Midtown City Center Phase 301 on approximately 14.3 acres, generally located on the east side of Town Lake Drive, approximately 100 feet south of McQueeny Drive. Case #FPCO2019-000021 Commissioner Christiansen motioned to approve the Consent Agenda. Commissioner Osborne seconded the motion, motion passed (6-0). Regular Agenda 5. Consideration, discussion and possible action on items removed from the Consent Agenda by Commission Action. No items were removed. December 5, 2019 P&Z Meeting Minutes Page 2 of 5 6. Informational 6.1 Discussion of new development applications submitted to the City. New Development Link: www.cstx.gov/newdev There was no discussion. 6.2 Presentation and discussion regarding the 2019 P&Z Plan of Work. Long Range Planning Administrator Golbabai presented updates on upcoming presentations in regards to the Plan of Work. 6.3 Presentation, discussion and possible action regarding the proposed Neighborhood Conservation Overlay (NCO) Process Handbook. Staff Planner Broadnax presented the NCO Process Handbook updates to the Commission. Senior Planner Constantino presented future Unified Development Ordinance (UDO) amendments as supporting information. Commissioner Mather questioned the language of using “original subdivision” instead Plat or Filed Plat as used in the UDO. Staff Planner Broadax stated that the back of the NCO Handbook shows the definition of original subdivision. Commissioner Mather asked for the definition of “most frequent garage use” as it would apply. Senior Planner Constantino stated that a neighborhood committee would be responsible for defining “most frequently” as applicable to the neighborhood. Commissioner Mather asked if someone wanted to amend an NCO, would they have to start the process from the beginning. Chairperson Kee stated that restarting the NCO process would depend on where the application is in the process. Commissioner Mather commended Staff on the suggested roles laid out in the NCO. Commissioner Cunha asked if tree barricading regulation is one foot per caliper inch radius, or diameter. Staff Planner Broadnax stated that the current interpretation is diameter, but Staff is open to exploring methods to conserving trees. Commissioner Cunha asked in regards to tree preservation, if a barricade is present, and within the buildable area, would building still be allowed. Staff Planner Broadnax stated that the buildable area would take precedence. December 5, 2019 P&Z Meeting Minutes Page 3 of 5 Commissioner Cunha asked about the process of mailed notices for neighborhood meetings and if the notice has to be within a certain time period prior to the meeting. Ms. Cunha also asked if there would be wording in the handbook stating such. Staff Planner Broadnax stated that Staff currently does not have language to specify how far in advance the notices will need to be mailed. Commissioner Cunha asked if multi-family, residential and commercial components overlap within zoning districts, can Staff have some of the categories overlap. Staff Planner Broadnax stated that Staff can put in additional language or an asterisk to clarify. Director of Planning & Development Services Prochazka stated that Staff will add language because it affects multiple zoning districts. Commissioner Cunha stated that the handbook talks about stakeholder and neighborhood representatives. Ms. Cunha asked if language could be added to depict that stakeholder or neighborhood representative must live or own property in the neighborhood. Commissioner Osborne discussed the potential for a requirement that at least 2% or 5% of the neighbors make up the stakeholder team. Commissioner Osborne asked if the two neighborhood meetings were required or recommended. Staff Planner Broadnax stated that the two neighborhood meetings are recommended as a policy to proceed in accordance with the handbook. Commissioner Guerra requested adding additional, more detailed language to the description of the Comprehensive Plan. Mr. Guerra also stated that the stakeholder group should be called “Petition Committee”. Mr. Guerra asked if a month long enough time period for petition signatures. Chairperson Kee stated that it would be helpful at the beginning of the handbook that “choose any number of the following items” be bold. Fred Dupriest, 400 Fairview Ave, College Station, spoke in support of the NCO handbook. Mr. Dupriest hopes that Commission would consider six people overlay committee as the ordinance currently reads being dictated by the group and not to vote or elect. Director of Planning & Development Services Prochazka stated that Staff is not dictating how the committee proceeds through the process. Ms. Prochazka stated that Staff is recommending that the stakeholder group ask for followers. 6.4 Presentation and discussion regarding the P&Z Calendar of Upcoming Meetings: *Tuesday, December 10, 2019 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 P.M. & Regular 6:00 P.M. (Liaison – Osborne) *Thursday, December 19, 2019 ~ P&Z Meeting ~ Council Chambers ~ 6:00 P.M. *Thursday, January 2, 2020 ~ P&Z Meeting ~ Council Chambers ~ 6:00 P.M. December 5, 2019 P&Z Meeting Minutes Page 4 of 5 *Thursday, January 9, 2020 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 P.M. & Regular 6:00 P.M. (Liaison – Cunha) 6.5 Presentation and discussion regarding an update on the following items: *A Rezoning for approximately three acres located at the southwest intersection of Rock Prairie Road West and Holleman Drive South from PDD Planned Development District and R Rural to PDD Planned Development District. The Planning & Zoning Commission heard this item on November 21, 2019, and voted (6-0) to recommend approval. The City Council heard this item on November 25, 2019, and voted (5-0) to approve the request. 6.6 Discussion and review regarding the following meetings: Design Review Board, BioCorridor Board, Comprehensive Plan Evaluation Committee. There was no discussion. 7. Public Hearing, presentation, discussion, and possible action regarding an ordinance amending Appendix “A”, “Unified Development Ordinance,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from O Office and D Duplex to GC General Commercial on approximately 1.1 acres of land recorded as College Heights Addition Block C, Lots 1-6 and public alley. Case #REZ2019-000014 (Note: Final action on this item is scheduled for the January 9, 2020 City Council meeting – subject to change). Senior Planner Hovde presented the rezoning to the Commission, and recommended approval. Commissioner Guerra asked about driveway access on University Drive. Senior Planner Hovde stated that upon redevelopment, access from University Drive will be closed leaving access to Nimitz Street and Eisenhower Street. Ms. Hovde further stated that the applicant is seeking abandonment of the alley. Applicant, Pete Kramer, was available to answer questions from the Commission. Chairperson Kee opened the public hearing. No one spoke. Chairperson Kee closed the public hearing. Commissioner Christiansen motioned to recommend approval of the rezoning. Commissioner Guerra seconded the motion, motion passed (6-0). 8. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. December 5, 2019 P&Z Meeting Minutes Page 5 of 5 Commissioner Guerra requested a presentation from the Texas Department of Transportation (TXDoT) in regards to the State Highway 6 expansion project and proposed improvements. 9. Adjourn The meeting adjourned at 7:10 p.m. Approved: Attest: ______________________________ ________________________________ Jane Kee, Chairman Kristen Hejny, Admin Support Specialist Planning & Zoning Commission Planning & Development Services