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Home My WebLink About11/12/2019 - Special Minutes - City CouncilSP111219 Minutes Page 1 MINUTES OF THE CITY COUNCIL SPECIAL CITY OF COLLEGE STATION NOVEMBER 12, 2019 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Elianor Vessali (Arrived Late) John Nichols Dennis Maloney City Staff: Student Liaison: Bryan Woods, City Manager Alex Cagle, Municipal Affairs Jeff Capps, Deputy City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Special of the College Station City Council was called to order by Mayor Mooney at 4:00 p.m. on Tuesday, November 12, 2019 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.074-Personnel, the College Station City Council convened into Executive Session at 4:00 p.m. on Tuesday, November 12, 2019 in order to continue discussing matters pertaining to: A. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  City Attorney  City Manager  Council Self-Evaluation Executive Session recessed at 6:47 p.m. 3. Reconvene from Executive Session and take action, if any. No vote or action was taken in Executive Session. SP111219 Minutes Page 2 CONSENT AGENDA 4a. Presentation, discussion, and possible action on approval of the 2019 Property Tax Roll in the amount of $52,020,670.30. 4b. Presentation, discussion, and possible action approving Resolution No. 11-12-19-4b authorizing expenditures to the Aggieland Humane Society, Inc. in the amount of $261,600. 4c. Presentation, discussion, and possible action on approving the budget of Easterwood Airport and presentation, discussion, and possible action on a funding agreement between the City of College Station and the Easterwood Airport for FY20 in the amount of $145,000. 4d. Presentation, discussion, and possible action on approving the budget of the Arts Council of the Brazos Valley, and; presentation, discussion, possible action on approving the agreement between the City of College Station and the Arts Council of the Brazos Valley for operations and maintenance FY20 totaling $325,000. 4e. Presentation, discussion, and possible action on approving the budget of the Bryan/College Station Chamber of Commerce and presentation, discussion, and possible action on a funding agreement between the City of College Station and the Bryan/College Station Chamber of Commerce for FY20 in the amount of $25,000. 4f. Presentation, discussion, and possible action on approving the agreement between the City of College Station and the Arts Council of the Brazos Valley for FY20 in the amount of $397,976 for Affiliate funding and art and tourism marketing. 4g. Presentation, discussion, and possible action on a funding agreement between the City of College Station and College Station Noon Lions Club for FY20 in the amount of $17,500. 4h. Presentation, discussion, and possible action on a funding agreement between the City of College Station and the Brazos Valley Economic Development Corporation (BVEDC) for FY20 in the amount of $350,000. 4i. Presentation, discussion, and possible action on approving the budget of Experience Bryan College Station (EBCS); and presentation, discussion, and possible action on a tri- party funding agreement between the City of College Station, City of Bryan and Experience Bryan College Station for FY20 in the amount of $2,561,073, with the College Station portion being $1,962,904 and the Bryan portion being $598,169. 4j. Presentation, discussion, and possible action on approving a funding agreement between the City of College Station and Keep Brazos Beautiful for FY20 in the amount of $49,190. 4k. Presentation, discussion, and possible action on approving a funding agreement between the City of College Station and Experience Bryan College Station (EBCS) for FY20 in the amount of $669,114 to administer the Experience Bryan College Station Grant Program. 4l. Presentation, discussion, and possible action on approving the budget of the Memorial for all Veterans of the Brazos Valley; and presentation, discussion, and possible action on a SP111219 Minutes Page 3 funding agreement between the City of College Station and the Memorial for All Veterans of the Brazos Valley for FY20 in the amount of $25,000. 4m. Presentation, discussion, and possible action on approval of Resolution No. 11-12-19-4m authorizing banners for the annual Christmas Parade. 4n. Presentation, discussion, and possible action on approving the award of an annual contract for gasoline and diesel fuel to Fikes Wholesale Inc. for the amount of $1,400,000. 4o. Presentation, discussion, and possible action on the renewal of an Annual Price Agreement for the purchase of Electric Distribution Poles, to Techline INC. The electrical distribution poles will be maintained in electrical inventory and expended as necessary. The total recommended renewal is for an amount not to exceed $912,608. 4p. Presentation, discussion, and possible action on the renewal of the award of RFP No. 18 - 001 for the purchase of City Branded uniforms (T-Shirts, Caps, and Polos) for Parks athletic programs and for other city departments with C.C. Creations for $65,000 and M&M Apparel for $65,000 for combined annual estimated expenditures of $130,000. 4q. Presentation, discussion, and possible action regarding the approval of contract #19300814 with AESI, Inc. in the amount not to exceed $292,973.00 for three years for NERC compliance consulting. 4r. Presentation, discussion, and possible action on Resolution No. 11-12-19-4r authorizing the City Manager or designee as authorized officials to execute documents necessary for the release of grant funds from the Office of the Governor Homeland Security Division for police bomb squad EOD enhancements and presentation, discussion, and possible action on Resolution No. 11-12-19-4r-a authorizing the City Manager or designee as authorized officials to execute documents necessary for the release of grant funds from the Office of The Governor from The U.S. Department of Justice’s Edward Byrne Memorial Justice Assistance Grant (JAG) Program for Police Patrol Bicycles. 4s. Presentation, discussion, and possible action regarding Resolution No. 11-12-19-4s Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt relating to capital vehicle purchases. 4t. Presentation, discussion, and possible action regarding approval of the City’s participation in an interlocal cooperative purchasing program with National Cooperative Purchasing Alliance (NCPA) and authorization for the City Manager to execute an Interlocal Agreement with the cooperative’s lead agency. 4u. Presentation, discussion, and possible action regarding approval of the first one year renewal of the athletic field maintenance materials agreements with BWI Companies and Helena Agri for a total not to exceed $188,360.95 with the following breakdown: BWI Companies $97,498.87 and Helena Agri $90,862.08. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Maloney the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. SP111219 Minutes Page 4 5. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 6:49 p.m. on Tuesday, November 12, 2019. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary