HomeMy WebLinkAbout03/24/2011 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
No. 2 - University Drive Pedestrian Safety Improvement Project
Coversheet revised 6
Ordinance 8
MOU 10
Location Map 24
No. 3 - Medical Corridor Project Update
Coversheet revised 25
No. 4 - Royder Road & Greens Prairie Trail Improvements
Construction Contract 11-135 Project Number ST1037
Coversheet revised 26
Resolution 27
Location Map 28
Bid Summary 29
No. 5 - McCord Engineering Service Review
Coversheet revised 30
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
David Neeley Jana McMillan
Agenda
College Station City Council
Workshop Meeting
Thursday, March 24, 2011 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding the plan to enhance pedestrian safety along
University Drive between Wellborn Road and Tauber Street, an ordinance removing parking on
University Drive, and a Memorandum of Understanding (MOU) with the Northgate District Association.
3. Presentation, possible action, and discussion regarding the progress of the Medical Corridor Study.
4. Presentation, possible action, and discussion on the award of a Construction Contract (RFP 11-45) with
Knife River in the amount of $878,264.39 for the Royder Road & Greens Prairie Trail Reconstruction
Project.
5. Presentation, possible action, and discussion regarding the annual contract with McCord Engineering, Inc.
for engineering services provided to College Station Utilities. This item is on the Consent Agenda for
March 24, 2011 for Council approval.
6. Council Calendar
March 28 Ribbon Cutting-New Whataburger-Hwy. 6/Wm. D. Fitch at 10:30 a.m.
March 30 Ground Breaking Ceremony-Scott and White Clinic at Rock Prairie/Hwy 6-Scott and
White Build Site, 2:00 p.m.
March 30 Police Department Awards Banquet at the College Station Conference Center, 6:30 p.m.
March 31 Youth Advisory Committee Town Hall Meeting at A&M Consolidated High School-
Lecture Hall, 4:30 p.m.
April 1 TAMU Chancellor's Century Council Annual Banquet at Clayton W. Williams, Jr. Alumni
Center, 7:00 p.m.
April 6 Mays Business School-Zale Visionary Merchant Lecture and Award Luncheon at Ray
Auditorium, Mays Business School, 11:30 a.m.
April 7 Planning & Zoning Commission Meeting in Council Chambers at 6:00 p.m.
April 14 City Council Workshop/Regular Meeting in Council Chambers at 3:00 & 7:00 p.m.
April 18 IGC Meeting at BVCOG, 12:00 p.m.
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City Council Workshop Meeting
Thursday, March 24, 2011
7. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts
Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area
Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code Review Committee,
Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental
Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor’s
Council on Physical Fitness, Mayor’s Development Forum, Metropolitan Planning Organization, National
League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning
Commission, Research Valley Partnership, Regional Transportation Committee for Council of
Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas
Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of
Adjustments, (Notice of Agendas posted on City Hall bulletin board).
9. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. Clancey v. College Station, Glenn Brown, and Kathy Merrill
c. Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-CV361
d. Timothy Delasandro et al v. City of College Station et al; Cause No. 11-000240-CV-272
e. City of College Station, Texas, v. Virtual Equity Group, Inc, et al relating to nonpayment of hotel
occupancy taxes for College Station Inn
f. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
g. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
h. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
Legal Advice
a. Legal issues regarding possible revenue sharing and legislation in bio-corridor
b. Legal Issues Related to Wellborn Annexation
Real Estate {Gov’t Code Section 551.072}; possible action The City Council may deliberate the
purchase, exchange, lease or value of real property if deliberation in an open meeting would have a
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City Council Workshop Meeting
Thursday, March 24, 2011
detrimental effect on the position of the City in negotiations with a third person. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
a. Shake's lease at Chimney Hill property
Personnel {Gov’t Code Section 551.074}; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in
public. The following public officer(s) may be discussed:
a. Council Self Evaluation
Security {Gov't Code Section 551.076}; possible action
The City Council may deliberate the deployment, or specific occasions for implementation, of security
personnel or devices or a security audit. After executive session discussion, any final action or vote
taken will be in public. The following subject may be discussed:
a. City Hall security
Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council
may deliberate on commercial or financial information that the City Council has received from a
business prospect that the City Council seeks to have locate, stay or expand in or near the city with
which the City Council in conducting economic development negotiations may deliberate on an offer of
financial or other incentives for a business prospect. After executive session discussion, any final action
or vote taken will be in public. The following subject(s) may be discussed:
a. Scott & White Healthcare
10. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 24th day of March, 2011 at 3:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 18th day of March, 2011 at 2:00 pm
___________________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on March 18, 2011 at 2:00 pm and remained so posted continuously for
at least 72 hours proceeding the scheduled time of said meeting.
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City Council Workshop Meeting
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This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2011.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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March 24, 2011
Workshop Agenda Item No. 2
University Drive Pedestrian Safety Improvement Project
To: David Neeley, City Manager
From: Chuck Gilman, Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding the plan to
enhance pedestrian safety along University Drive between Wellborn Road and Tauber
Street, an ordinance removing parking on University Drive, and a Memorandum of
Understanding (MOU) with the Northgate District Association.
Relationship to Strategic Goals: IV. Improving Multi Modal Transportation
Recommendation(s): Staff recommends approval of the ordinance and the MOU.
Summary: It was reported in the Battalion in June 2010, that “since 2001 in the project
area… there have been about 342 accidents with 12 of those involving pedestrians or
bicyclists. Also, eight out of those 12 have been in the past two years." The primary focus
of this project is to significantly increase the pedestrians’ safety as they cross University
Drive. The vast majority of pedestrians and bicyclists cross University Drive at the College
Main intersection.
Presentations to the City Council about the efforts between the City and TxDOT to improve
pedestrian safety along University Drive were made in July 2009, November 2009, and June
2010. At the meeting in June, Council directed staff to:
· Permanently close College Main to vehicle traffic
· Remove parking along University Drive
· Create a loading zone, if desired by property owners
A presentation and discussions have also been held with Texas A&M University (TAMU) staff
about the need for the project. TAMU is supportive of the project.
The University Drive Pedestrian Safety Improvement plan being developed by TxDOT is
based on public comments they received at the City Council meetings, prior public meetings
held by TxDOT, City initiated public meetings with the merchants, comments from the
Northgate District Association (NDA) via bi-weekly meetings between the City and the
Executive Director of the NDA, and direction from the College Station City Council.
During discussions with the merchants and the NDA, several requests were made due to
concerns about how the project would impact their business. A memorandum of
understanding (MOU) was developed to document needed safety aspects of the project and
what the city would do, if approved by the City Council, to mitigate the concerns of the
merchants. A copy of the MOU is attached to this cover sheet.
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Budget & Financial Summary: TxDOT has approximately $2M for the construction phase
of this project. The scope of this project changed and evolved as stakeholders provided
feedback and input; however, the budget was not increased. The State is working diligently
to develop a design that meets the needs of the City, TAMU, and the NDA within the
allowable $2M budget. However, the City may need to contribute some additional funds to
this project if favorable bids are not received. The City will be solely responsible for the cost
associated with the design and construction of the capital improvements included in the
MOU with the NDA.
Attachments:
1. Ordinance
2. Memorandum of Understanding
3. Location Map
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ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 10, “TRAFFIC CODE”, SECTION 4, “ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS,” SUB-SECTION E “PARKING REGULATIONS FOR CERTAIN DESCRIBED AREAS” TRAFFIC CONTROL DEVICE INVENTORY – “SCHEDULE XII”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING SECTION 4E “NO PARKING” TO INCLUDE PROHIBITING PARKING, STANDING, AND STOPPING ON FM 60; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: That CHAPTER 10, “TRAFFIC CODE”, SECTION 4,
“ADMINISTRATIVE ADJUDICATION OF PARKING VIOLATIONS,”
SUBSECTION E “PARKING REGULATIONS FOR CERTAIN
DESCRIBED AREAS” TRAFFIC CONTROL DEVICE INVENTORY –
“SCHEDULE XII” of the Code of Ordinances of the City of College Station,
Texas, be amended as set out in Exhibit “A”, attached hereto and made a part of
this ordinance for all purposes.
PART 2: That if any provisions of any section of this ordinance shall be held to be void or
unconstitutional, such holding shall in no way effect the validity of the remaining
provisions or sections of this ordinance, which shall remain in full force and
effect.
PART 3: That any person, firm, or corporation violating any of the provisions of this
chapter shall be deemed liable for a civil offense and/or guilty of a Class C
misdemeanor, and, upon a finding of liability thereof, shall be punished by a civil
penalty of not less than One Dollar ($1.00) nor more than Two Thousand Dollars
($2,000.00), or upon conviction thereof, shall be punished by a fine of not less
than Twenty-five Dollars ($25.00) nor more than Five Hundred Dollars
($500.00). Said Ordinance shall become effective January 1, 2012.
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MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF COLLEGE
STATION AND NORTHGATE DISTRICT ASSOCIATION
This Memorandum of Understanding (Agreement) is made and entered into by and
between the City of College Station, a Texas Home Rule Municipal Corporation (“City”), and
the Northgate District Association, a Texas Nonprofit Corporation (“NDA”). This Agreement
sets forth the understanding of the parties concerning the University Drive Pedestrian
Improvement Project (“Project”).
WHEREAS, the City, Texas Department of Transportation (TX DOT), and Texas A&M
University have identified the Project as a critical public safety enhancement need; and
WHEREAS, the NDA supports the Project; and
WHEREAS, the City and NDA have actively engaged in efforts to identify and build a
unified consensus regarding the details of the Project; and
NOW THEREFORE, in consideration of the mutual promises, obligations, and benefits
contained herein, the City and NDA understand and agree as follows:
Section 1 – The Project
A. The Project is a TX DOT public improvement project. It is the City understanding that
TX DOT intends the following items as more specifically described in items B, C and D
of this Section.
B. The Project will remove all parallel parking along University Drive between Wellborn
Road and Tauber Street.
C. The Project will construct a new sidewalk along University Drive from Wellborn Road to
College Main to replace the current on-street parallel parking.
1. A short fence and/or other pedestrian guiding features will be included at the curb
to prevent pedestrians from drifting off the sidewalk and into the travel lanes of
University Drive.
2. The Project may include design features in the median of University Drive to
discourage pedestrians from crossing University Drive outside of designated
crosswalks.
D. The Project will construct a loading zone along University Drive from College Main to
Lodge Street to replace the existing on-street parallel parking.
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Acknowledgement
State of Texas
County of Travis
This instrument was acknowledged before me on by
.
Notary Public's
Signature
Corporate Acknowledgment
State of Texas
County of
This instrument was acknowledged before me on
by ,
of , a
corporation, on behalf of said corporation.
Notary Public's Signature
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March 24, 2011
Workshop Agenda Item No. 3
Medical Corridor Project Update
To: David Neeley, City Manager
From: David Gwin, Director of Economic and Community Development
Agenda Caption: Presentation, possible action, and discussion regarding the
progress of the Medical Corridor Study.
Relationship to Strategic Goals: Goal III.1 Promote knowledge-based businesses;
Goal III.3, Expand and retain existing businesses; Goal III.4 Promote business-
friendly attitude; Goal III.9 Recognize prudence of government intervention in the
marketplace
Recommendation(s): Staff recommends that the City Council receive the
presentation.
Summary: The Medical Corridor Project has progressed significantly with the
formation and engagement of the Medical Corridor Advisory Committee (MCAC).
Additionally, the project team of Schrickel, Rollins & Associates (SRA) has conducted
their initial site-mapping of the Medical Corridor study area and presented this
information to the MCAC. SRA continues to receive and process stakeholder
feedback as well as conduct independent analysis of the study area.
Budget & Financial Summary: All costs associated with the administration of the
Medical Corridor Study are covered by contract #10-224 between Schrickel, Rollins &
Associates, Inc. and the City of College Station.
Attachments:
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March 24, 2011
Workshop Agenda Item No. 4
Royder Road & Greens Prairie Trail Improvements
Construction Contract 11-135
Project Number ST1037
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion on the award of a
Construction Contract (RFP 11-45) with Knife River in the amount of $878,264.39 for the
Royder Road & Greens Prairie Trail Reconstruction Project.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services.
Recommendation(s): Staff recommends approval of this contract.
Summary: The Royder Road & Greens Prairie Trail Reconstruction Project consists of
improving Royder Road and Greens Prairie Trail in the vicinity of the Greens Prairie Trail
Elementary School currently under construction. A left turn lane and deceleration lane is
proposed along Greens Prairie Trail. Royder Road Improvements will entail new concrete
pavement to replace the existing asphalt and base material to provide better durability for
the increased traffic once the school opens. In addition to these roadway improvements,
the project will include curb and gutter, storm sewer, bike lane and sidewalks. The
intersection at Royder Road & Greens Prairie Trail will be converted from a two-way stop to
a four-way stop to help with safety adjacent to the school site.
Three firms submitted a response to the RFP (No. 11-45). The proposals were ranked
according to a published set of selection criteria that included a bid amount, experience and
qualifications, references and reputation, current workload and schedule, key project
personnel, financial resources and safety record. Knife River was ranked highest by the
review committee based on the evaluation of their proposal based on the selection criteria.
The contract includes the base bid with one bid alternate. The base bid is $861,501.98.
The first alternate is the inclusion additional sidewalk along the south side of Greens Prairie
Trail adjacent to the Greens Prairie Elementary School Site. The cost for Alternative 1 is
$16,762.41. Construction is expected to take approximately three months and the
improvements are to be completed in time for the opening of Greens Prairie Elementary
School in August.
Budget & Financial Summary: $1,062,420 is budgeted for this project. Approximately
$126,390 has been expended or committed to date. A balance of $936,030 is available for
construction and related expenses in the project budget.
Attachments:
1.) Resolution
2.) Project Location Map
3.) Bid Summary
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ROYDERFM 2154GREENS PRAIRIELEDGESTONEFRIERSONFLAGSTONE CR
1 inch = 500 feet
$Limits of Greens Prairie Trail Improvements
Royder Road &Greens Prairie TrailProject Location Map
Legend
Limits of Improvements
Limits ofRoyder RoadImprovements
CSISD Property28
City of College Station - Purchasing DivisionBid Summary for #11-45"Royder Road and Greens Prairie Trail Reconstruction"Open Date: Monday, February 28, 2011 @ 2:00 p.m.BID ALTERNATE4" Concrete Sidewalk (Greens Prairie Trail) $21,991.50 $16,762.41 $21,014.10TOTAL SECTION C - STORM DRAIN CONSTRUCTION ITEMS $191,620.00 $199,425.00 $849,250.00BASE BID TOTAL $966,594.22 $861,501.98 $1,494,169.14TOTAL SECTION B - ROADWAY CONSTRUCTION ITEMS $601,400.22 $510,976.98 $550,719.1499$1,515,183.249999Knife River(Bryan, TX)Bid Bond9Acknowledged Addendums$988,585.72 $878,264.39TOTAL SECTION A - GENERAL CONSTRUCTION ITEMS $173,574.00 $151,100.00Larry Young Paving(College Station, TX)99$94,200.00Larry Young Paving»Bidder miscalculated Total Section B - Roadway Construction Items as $552,599.14. The highlighted total above is correct.»Bidder appears to have entered a lump sum unit bid amount for Bid Item 56 instead of a per cubic yard amount. Per RFP 11-45, Section 10.0 General Provisions, Item O: If there are discrepancies between unit prices and extension, the unit price will prevail. This error resulted in exceptionally inflated bid totals for Section C, Base Bid Total and Total Base Bid + Bid Alternate.NOTES:Certification of Bid TOTAL BASE BID + BID ALTERNATEBrazos Paving, Inc.(Bryan, TX)**NOTICE***This RFP is now in the evaluation phase. Proposals will be evaluated and ranked by the City in consultation with the Engineer. The Offeror understands and mustagree that if a contract is awarded, it will be awarded to the Offeror submitting the best value to the City. The City is not bound to accept the lowest priced proposalif that proposal is judged not to be the best value for the City, as solely determined by the City. The weighted criteria for evaluation and selection of the successfulOfferor for this award is specified in RFP # 11-45.Page 1 of 129
March 24, 2011
Workshop Agenda Item No. 5
McCord Engineering Service Review
To: David Neeley, City Manager
From: David Massey, Director of College Station Electric Utilities Department
Agenda Caption: Presentation, possible action, and discussion regarding the annual
contract with McCord Engineering, Inc. for engineering services provided to College Station
Utilities. This item is on the Consent Agenda for March 24, 2011 for Council approval.
Recommendation(s): Receive Council direction concerning the annual Professional
Service Contract with McCord Engineering, Inc.
Summary: An overview presentation on the history of McCord Engineering’s involvement
with the development of the College Station Utilities’ electric distribution and transmission
system and their current participation in projects for the Electric Department.
Budget & Financial Summary: Funds are available as budgeted and approved in the
Electric Utility’s annual budget and in the Electric Utility Capital Improvement Projects Fund
for professional services related electric capital improvement projects. It is anticipated that
long term debt will be used for the capital items covered by this contract. The “Resolution
Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is
necessary for this item because the long term debt has not been issued for the capital costs
anticipated to be incurred as part of this contract. This debt is scheduled to be issued later
this fiscal year and in future fiscal years.
Attachments:
Presentation
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