HomeMy WebLinkAbout01/13/2011 - Workshop Agenda Packet - City CouncilTable of Contents
Agenda 2
No. 2 - Credit Card Service Fees
Coversheet revised 5
No. 3 - City Land Holdings
Coversheet revised 6
No. 4 - Overview of Proposed Changes to Contract
Administration Procedures
Coversheet revised 7
No. 5 - Animal Shelter Operations
Coversheet revised 8
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown Jana McMillan
Agenda
College Station City Council
Workshop Meeting
Thursday, January 13, 2011 3:00 p.m.
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2. Presentation, possible action, and discussion regarding imposition of service fees for credit card
payments.
3. Presentation, possible action, and discussion regarding a presentation on the real property owned by the
City of College Station.
4. Presentation, possible action, and discussion regarding revisions to certain change order provisions in our
standard contracts for professional services.
5. Presentation, possible action, and discussion regarding an update on the status of the animal shelter and
the available options for Animal Control in 2011.
6. Presentation, possible action, and discussion regarding possible agenda topics for the Council’s mid-year
retreat scheduled for January 21, 2011.
7. Council Calendar
January 17 City Offices Closed – HOLIDAY
January 20 B/CS Chamber of Commerce-Business after Hours at Briarcrest Country Club, 5:30 p.m.
January 21 Council Retreat at 8:00 a.m.
January 24 IGC Meeting at BVCOG, 12:00 p.m.
January 25 Economic Outlook Conference at the Hilton, 8:15 a.m.
January 27 City Council Workshop/Regular Meeting at 3:00 & 7:00 p.m.
January 28 Retirement Reception-Glenn Brown in Council Chambers, 3:00 p.m.
8. Presentation, possible action, and discussion on future agenda items: A Council Member may inquire
about a subject for which notice has not been given. A statement of specific factual information or the
recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
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City Council Workshop Meeting
Thursday, January 13, 2011
9. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos
Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health
Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force,
BVSWMA, BVWACS. Cemetery Committee, Code Review Committee, Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief
Funding Review Committee, Landmark Commission, Library Board, Mayor’s Council on Physical
Fitness, Mayor’s Development Forum, Metropolitan Planning Organization, National League of Cities,
Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission,
Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature
Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments, (Notice
of Agendas posted on City Hall bulletin board).
10. Executive Session will immediately follow the workshop meeting in the Administrative Conference
Room.
Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek
advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or
attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a
litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the
City Council may need information from its attorney as to the status of a pending or contemplated
litigation subject or settlement offer or attorney-client privileged information. After executive session
discussion, any final action or vote taken will be in public. The following subject(s) may be discussed:
Litigation
a. City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near
Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan
b. City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley Solid Waste
Management Agency contract, on proposed methane gas contract
c. Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
d. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn McIlhaney, and
Ben White
e. Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al
f. Clancey v. College Station, Glenn Brown, and Kathy Merrill
Legal Advice
a. Legal Issues Related to Wellborn Annexation
b. Legal Issues Related to Recall Petitions
c. Legal Issues of purchase and lease back to Arts Council
d. Legal advice regarding the attorney-client privilege
e. Discussion of Legal Issues Regarding: Creation of a Special Biocorridor District
Personnel {Gov’t Code Section 551.074}; possible action
The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public.
The following public officer(s) may be discussed:
a. City Manager
b. Council Self Evaluation
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City Council Workshop Meeting
Thursday, January 13, 2011
Economic Incentive Negotiations {Gov’t Code Section 551.087}; possible action The City Council may
deliberate on commercial or financial information that the City Council has received from a business
prospect that the City Council seeks to have locate, stay or expand in or near the city with which the City
Council in conducting economic development negotiations may deliberate on an offer of financial or other
incentives for a business prospect. After executive session discussion, any final action or vote taken will
be in public. The following subject(s) may be discussed:
a. Global Event Group
11. Adjourn.
APPROVED:
___________________________________________
City Manager
Notice is hereby given that a Workshop Meeting of the City Council of the City of College Station, Texas
will be held on the 13th day of January, 2011 at 3:00 pm in the City Hall Council Chambers, 1101 Texas
Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda
Posted this 10th day of January, 2011 at 2:00 pm
___________________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of
said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s
website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times.
Said Notice and Agenda were posted on January 10, 2011 at 2:00 pm and remained so posted continuously
for at least 72 hours proceeding the scheduled time of said meeting.
This public notice was removed from the official board at the College Station City Hall on the following date
and time: _______________________ by ___________________________.
Dated this _____day of _______________, 2011.
CITY OF COLLEGE STATION, TEXAS By____________________________________
Subscribed and sworn to before me on this the ______day of _________________,
___________________Notary Public – Brazos County, Texas My commission expires:________
This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be
made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be
viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19.
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January 13, 2011
Workshop Agenda Item No. 2
Credit Card Service Fees
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion regarding imposition of service fees
for credit card payments.
Relationship to Strategic Goals: Goal I.2. Those who benefit from services should pay
Recommendation(s): None.
Summary: Council has requested to be kept informed of the rising cost of credit card fees. The
City of College Station has absorbed processing fees since September 2001. As more and more
customers pay by credit, debit and other electronic means, our credit card processing fees have
increased. This item is intended to make the Council aware of the increased cost of accepting credit
cards and discuss opportunities to offset these costs.
Budget & Financial Summary: Currently, credit card processing expenses are budgeted in
General Fund, Court Technology Fund, Hotel Tax Fund, Northgate Parking Fund and Utility
Customer Service Fund.
Attachments:
None
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January 13, 2011
Workshop Agenda Item No. 3
City Land Holdings
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding a presentation on
the real property owned by the City of College Station.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): After consideration and discussion of information presented,
provide direction to staff.
Summary: The City of College Station owns real property throughout the City. This
presentation will provide a summary of the real properties owned by the City, including
property that is being utilized by City departments to provide core services and/or to assist
with operations and properties that are not currently in use. This item is being presented at
the request of the City Council.
Budget & Financial Summary: None
Attachments: None
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January 13, 2011
Workshop Agenda Item No. 4
Overview of Proposed Changes to
Contract Administration Procedures
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding revisions to
certain change order provisions in our standard contracts for professional services.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends approval of the resolution as presented.
Summary: On November 22, 2010 Council approved a resolution to change contract
routing procedures and revise certain provisions of City standard contracts. Part of the
resolution approved on November 22nd addressed change orders for professional services
contracts under $50,000 and inadvertently omitted change order provisions for contracts
over $50,000.
Prior to the November 22nd meeting, any change order that increased or decreased the
contract amount by 5% or more required Council approval (regardless of the original
amount). On November 22, 2010 Council approved a resolution to change contract routing
procedures and revised certain provisions of City standard contracts. Part of the resolution
approved on November 22nd addressed change orders for professional services contracts
under $50,000 and inadvertently omitted change order provisions for contracts over
$50,000. A resolution on the consent agenda for Council consideration addresses change
orders for all professional services contracts, those contracts less than and greater than
$50,000. This presentation will summarize the proposed changes and describe how the
revisions will provide more flexibility and allow staff to operate more efficiently.
Budget & Financial Summary: None.
Attachments: None.
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January 13, 2010
Workshop Meeting Item No. 5
Animal Shelter Operations, Current and Future
To: Glenn Brown, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion regarding an update on the
status of the animal shelter and the available options for Animal Control in 2011.
Relationship to Strategic Goals: Goal I.8 Evaluating Public Safety Needs. Goal I.1
Spending tax payer money efficiently.
Recommendation(s): Seeking Council Direction.
Summary:
This item is scheduled to be presented on January 11, 2011 but will be presented
on January 13, 2011 if time does not allow on the 11th.
This will be a discussion as it relates to our current and future contracts with the Brazos
Animal Shelter. We will also provide an update as to the direction the City of Bryan is
moving towards as it relates to shelter operations for its Animal Control. Finally, we will
provide possible options available for the City of College Station’s animal shelter needs as
we move forward in 2011.
Staff is seeking Council Direction as to what option they wish the City to seek for our future
animal shelter needs.
Budget & Financial Summary: Unknown at this time.
Attachments:
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