HomeMy WebLinkAbout12/08/2011 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 4
Consent No. 2a - Minutes
Coversheet revised 9
Nov 21 Workshop 10
Nov 21 Regular 16
Consent No. 2b - Election Date
Coversheet revised 20
Ordinance (English)22
Ordenanza (espanol)24
Consent No. 2c - Firearms Ordinance Modification
Coversheet updated 2 27
Modified Ordninance 28
Old Firearm Ordinance w/ red lines 31
Consent No. 2d - School Speed Zones on Royder Road and
Greens Prairie Trail
Coversheet revised 33
Ordinance 34
Map 41
Exhibit B 42
Consent No. 2e - Electric Switch Station Substation Equipment
Bid 12-011 Distribution Upgrade and Entergy Tie and a
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
Coversheet revised 47
Bid Tab 48
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt 49
Consent No. 2f - Homeland Security Grant Program (SHSP-
LETPA)
Coversheet revised 52
2011 Grant Award Letter 53
2011 Grant Equipment list 55
Resolution 56
Consent No. 2g - Emerald Forest Drainage Improvements
Construction Contract Project Number SD1006
Coversheet revised 58
Resolution 59
Bid Tabulation 60
Location Map 61
Consent No. 2h - Plantation Oaks Waterline Design Contract
Work Order No. WF 1433732
Coversheet revised 62
Resolution 63
Location Map 64
1
Consent No. 2i - Stephen C. Beachy Central Park
Improvements Construction Contract Project Number PK 1001
Coversheet revised 65
Resolution 66
Bid Tabulation 67
Location Map 68
Consent No. 2j - Renewal Agreement for Gasoline and Diesel
Fuel
Coversheet revised 69
Renewal revised 70
Consent No. 2k - Electronic Credit Card Processing and
Merchant Account Services
Coversheet revised 72
Consent No. 2L - 2012 Calendar
Coversheet revised 73
2012 Calendar 74
Consent No. 2m - Annual price agreement for the purchase of
fire protective equipment.
Coversheet revised 75
Daco Fire Protective Equipment Quote 76
Consent No. 2n - 2012 Health Plan Stop Loss Renewal
Coversheet revised 77
Consent No. 2o - 2012 Health Plan Claims Expenditures
Coversheet revised 78
Cost Projections 79
Consent No. 2p - Renewal for Workers' Compensation Claims
Administration
Coversheet revised 80
Renewal Contract 81
Consent No. 2q - Annual National Junior College Athletic
Association Football Bowl Game to Bryan-College Station.
Coversheet revised 84
Consent No. 2r - Lease Agreement with the Convention and
Visitors Bureau
Coversheet revised 85
Attachment 1: CVB Lease Agreement revised 86
Consent No. 2s - Annual Agreement for Steel, Fiberglass, and
Concrete Electric Distribution Poles
Coversheet revised 112
Bid Tab 113
Regular No. 1 - Public Hearing on Adoption of Latest
Construction Codes
Coversheet revised 114
Ordinances 115
Ordinances 2 124
Summary of Changes - Building 160
Summary of Changes - Fire 171
2
Regular No. 2 - Public Hearing on Rezoning for 300 Texas
Avenue South
Coversheet revised 176
Background 181
Maps and Photos 182
P&Z Minutes 184
Ordinance 186
Regular No. 3 - Public Hearing on Gilchrist Avenue On-street
Parking Removal
Coversheet revised 191
Ordinance 192
Location Map 195
CSISD Support Letters 196
Regular No. 4 - Public Hearing on Graz and Vienna On-street
Parking Removal
Coversheet revised 198
Ordinance 199
Location Map 202
Response Map 203
Regular No. 5 - Public Hearing on Super Freeport Ordinance
Coversheet revised 204
Ordinance 205
Regular No. 6 - Resolution Revising the Sale Price of Cemetery
Spaces for the College Station Municipal Cemetery System
Coversheet revised 206
1- Cemetery Fee Resolution - Signed 207
Regular No. 7 - Board Appointments
Coversheet revised 210
3
Mayor
Nancy Berry
Mayor Pro Tem
Dave Ruesink
City Manager
David Neeley
Council members
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie M. Schultz
Agenda
College Station City Council
Regular Meeting
Thursday, December 08,2011 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed fiom the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for:
November 21, 20 1 1 Workshop and Regular Council Meeting
b.Presentation, possible action, and discussion on an ordinance making the following changes to the City's
General Election pursuant to Senate Bill 100, Eighty-Second Regular Legislature: moving the City's
General Election day to the first Tuesday after the first Monday in November; establishing an effective date;
and providing for severability. Presentaci6n, posible accibn, y discusion sobre una ordenanza para realizar
10s siguientes cambios a las Elecciones Generales de la Ciudad de acuerdo a1 Proyecto de Ley del Senado
numero 100, de la Asamblea legislativa Regular numero ochenta y dos: cambiando el dia de las Elecciones
City Council Regular Meeting Page 2
Thursday, December 8, 201 1
Generales de la Ciudad a1 primer martes despuks del primer lunes en noviembre; estableciendo una fecha
efectiva; y estableciendo provisiones divisibles.
c.Presentation, possible action, and discussion considering an ordinance modification which amends Chapter
1, Section 16, "Firearms" of the College Station Code of Ordinances.
d.Presentation, possible action, and discussion on consideration of an ordinance amending Chapter 10,
Section 2F, of the College Station Code of Ordinances regarding the Traffic Control Device Inventory,
Schedule V (School Zones).
e. Presentation, possible action and discussion regarding approval of the purchase of various major
equipment for the expansion of College Station Switch Substation totaling $5 10,023.00 and approval of a
resolution declaring intention to reimburse certain expenditures with proceeds fiom debt.
f. Presentation, possible action and discussion regarding the approval of a resolution accepting from the
Texas Division of Emergency Management (TDEM) the 201 1 Homeland Security Grant Program Sub-
recipient of $50,743, naming a City staff member as manager of those grant funds, and approving the 201 1
City of College Station Equipment List (SHSP-LETPA) for purchase.
g.Presentation, possible action and discussion on awarding a Construction Contract (12-03 1) to Follis-Cole
Construction, LLC, in the amount of $1 62,899.69 for the Emerald Forest Drainage Improvements Project.
h.Presentation, possible action, and discussion regarding a resolution to approve the professional services
contract (Design Contract 12-008) with Bleyl and Associates in the amount of $95,749.80, for the design of
the Plantation Oaks Waterline (WF1433732).
i. Presentation, possible action, and discussion regarding a resolution to approve the construction contract
(Contract 12-030) with Dudley Construction in the amount of $712,656.42, for the construction of the
Stephen C. Beachy Central Park Improvements project (PK 1001) which includes the replacement of the
existing concessions facility at the softball fields.
j. Presentation, possible action and discussion on renewing the annual contract for gasoline and diesel fuel
(Contract #lo-054) with Brenco Marketing Corporation for one year; and authorize the annual estimated
expenditures of $1,552,000.00.
k.Presentation, possible action, and discussion regarding a Service Contract with Payment Processing Inc.
for Electronic Credit Card Processing and Merchant Account Services for an initial three (3) year term with
estimated banking fees and service charges not to exceed $750,000 annually; and authorization for the City
Manager to approve related Billing Schedules as needed from time to time.
1. Presentation, possible action, and discussion regarding adoption of the 2012 Annual Council Calendar.
m. Presentation, possible action, and discussion regarding an annual price agreement with Daco Fire
Equipment, in the amount of $74,175.93 for personal fire protective equipment.
n.Presentation, possible action, and discussion on approving the Stop Loss reinsurance for the City's self-
funded health plan with Blue Cross and Blue Shield of Texas (BCBS) for the period of January 1, 2012
through December 3 1, 2012. The estimated annual premiums are $552,888.
City Council Regular Meeting Page 3
Thursday, December 8, 20 1 1
o.Presentation, possible action, and discussion on approving projected claim expenditures for the period of
January 1, 20 12 through December 3 1, 2012. The projected amount for claims is $7,008,750.
p.Presentation, possible action, and discussion regarding contract renewal for Third-Party Claims
Administration with A S & G Claims Administration Inc., for an annual expenditure of $52,000.
q.Presentation, possible action, and discussion regarding a proposal to bring an annual National Junior
College Athletic Association Football Bowl Game to Bryan-College Station.
r. Presentation, possible action, and discussion regarding the lease agreement between the City of College
Station and the Brazos Valley Convention and Visitors Bureau (CVB).
s. Presentation, possible action, and discussion on a bid award for the purchase of steel, fiberglass, and
concrete electric distribution poles to KBS Electric $105,520; HD Utilities $136,230; Techline $7,467; and
StressCrete $244,280 for a total of $493,497.00.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on ordinances amending Chapter 3, "Building
Regulations" of the Code of Ordinances of the City of College Station, Texas, adopting the 2012
lnternational Building Code and the 201 1 National Electrical Code and Chapter 6, "Fire Protection" of the
Code of Ordinances of the City of College Station, Texas, adopting the 2012 International Fire Code and
2012 Life Safety Code.
2. Public Hearing, presentation, possible action, and discussion regarding an amendment to Chapter 12,
"Unified Development Ordinance", Section 4.2, "Official Zoning Map" of the Code of Ordinances of the
City of College Station, Texas by rezoning 1.97 acres located at 300 Texas Avenue South from C-1
General Commercial and R-4 Multi-Family to PDD Planned Development District.
City Council Regular Meeting Page 4
Thursday, December 8, 201 1
3. Public Hearing, presentation, possible action and discussion of an ordinance amending Chapter 10 ''Traffic
Code", to remove parking along the south side of Gilchrist, west side of a section of Ashburn, and within
30 feet of the intersections of Gilchrist with Ashburn and Marsteller.
4. Public Hearing, presentation, possible action and discussion of an ordinance amending Chapter 10 "Traffic
Code", to remove parking along sections of Graz, Vienna, and Arnold streets in the Edelweiss subdivision.
5. Public Hearing, presentation, possible action, and discussion on an ordinance pf the City ofcollege Station
declaring certain goods-in-transit to be subject to taxation by the City of College Station and not exempt
6om taxation under the Super Freeport exemption contained in Texas Tax Code Section 1 1.253.
6. Presentation, possible action, and discussion regarding approval of a resolution changing the sales price of
cemetery spaces for the College Station Municipal Cemetery System.
7. Presentation, possible action, and discussion on appointments to the Sunset Advisory Committee.
8. Adjourn.
If litigation issues arise to the posted subject matter ofthis Council Meeting an executive session will be held.
APPROVED:
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, December 08, 201 1 at 7:00 PM at the City Hall Council Chambers, 1 101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
PosteA this 2nd day of December, 201 1 at 5:00 p.m.
City ~ecretag '
I, the undersigned, do hereby certifjl that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website,
www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on December 2, 201 1 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by
Dated this day of ,2011 By
Subscribed and sworn to before me on this the day of ,2011.
City Council Regular Meeting
Thursday, December 8,201 1
Notary Public - Brazos County, Texas My commission expires:
Page 5
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
December 8, 2011
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
· November 21, 2011 Workshop and Regular Council Meeting
Attachments:
· November 21, 2011 Workshop and Regular Council Meeting
9
WKSHP112111 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
NOVEMBER 21, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, arrived after roll call
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 3:00 p.m. on Monday, November 21, 2011 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
Item 2c was pulled for clarification.
2c: Chuck Gilman, Director of Capital Projects, explained the grant funds would be used to
purchase a smart phone application My-Waste and for Brazos Valley Earth Day advertising.
2. Presentation, possible action, and discussion regarding the Wolf Pen Creek Water
Festival Area Project.
10
WKSHP112111 Minutes Page 2
Jeff Kersten, Director of Finance, reported that previous Council direction was to move forward
with the Festival Ground and Water Feature Project, and the project was designed, but not
constructed. At the November 10 regular meeting, the Council rejected proposals for the Water
Feature and Festival Ground Project. The TIRZ expired December 31, 2009 and any TIRZ
funds not contractually obligated must be returned to the participating entities. Remaining TIRZ
funds amount to $2,454,119. The breakdown for the entities is:
— City of College Station $ 609,204
— CSISD $1,241,133
— Brazos County $ 603,782
Staff recommends refunding the TIRZ funds to the school district and Brazos County, with
remaining funds available for use on other Wolf Pen Creek projects. Staff also recommends
using a portion of these funds for a festival ground-only project in Wolf Pen Creek. They are
also considering actions to encourage further development in Wolf Pen Creek District, such as
re-branding, development guidelines, capital improvements, revised water feature projects, and
future programming.
Chuck Gilman, Director of Capital Projects, provided information on an alternative project for a
festival area. The scope on the project would include additional parking, landscaping, a ten-foot
wide walking path, path lighting, drainage improvements, and power/water pedestals along the
path. The estimated cost for these improvements is $1 million, with an estimated additional
O&M cost of $17,000.
Dr. E. Colson, CSISD Superintendent, expressed some concerns that it may not be as simple as
accepting the money and applying it to the school district due to state funding formulas.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Ruesink, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields
voting against, to approve staff’s recommendation for the Wolf Pen Creek Festival Area Project.
The motion carried.
3. Presentation, and discussion regarding local preference policy in bid/contract awards in
accordance with Local Government Code 271.905 and 271.9051.
Cheryl Turney, Assistant Finance Director, reminded the Council of the Statutory Provisions
governing the award of bids. Our City Charter says that the City shall encourage free and
unrestricted competition on all purchases, ensuring the taxpayers the best possible return on their
tax dollars. She also noted that Local Government Code Chapter 252 is the Purchasing and
Contracting Authority for Cities. It says that we must award our contracts to the lowest
responsible bidder or to the bidder who provides the best value. The statutes offer a list of best
value criteria including: purchase price, bidders reputation; quality of bidders goods or services;
bidders past relationship with the City; the total long term cost to the City to purchase the bidders
goods or services; and any other relevant criteria specifically stated in the bid/proposal. In 1999,
the legislature allowed us to take into consideration the location of the bidder’s principal place of
business. If the City receives one or more competitive sealed bids from a bidder whose principal
place of business is in the municipality we can award it to the local bidder, as long as it is the
11
WKSHP112111 Minutes Page 3
within a certain percentage of the lowest bid price received from a bidder who is not a resident of
the municipality. Ms. Turney then provided a brief history of legislation:
· 1999 - LGC 271.905 (allowing a 3% local preference….on commodity type purchases)
· 2005 - LGC 271.9051 (increased the percentage to 5% for Cities and added services)
· 2009 - LGC 271.9051 (amended to restrict local preference on construction contracts less
than $100,000)
· 2011 - LGC 271.9051 (amended to restrict local preference on other purchases less than
$500,000)
These statutes have some limitations and minimum requirements that apply:
· It cannot be used for telecommunications and information services
· It cannot be used for professional services – because they are governed under a different
statute – the Professional Services Procurement Act – that requires us to select the most
highly qualified provider of professional services.
· It only applies to Cities with a population of 250,000 or less
· Applies to real property, personal property and services
· The principal place of business must be in the corporate City limits of College
Station….we cannot stretch that out to Bryan businesses or business that might be within
the county.
One of the most important pieces of the law requires the governing body to determine that the
local bidder offers the City the best combination of contract price and additional economic
development opportunities.
There are some advantages and disadvantages of giving a preference in bid awards. Advantages
include: assist the local economy; create incentives for new business development; and may
reduce local unemployment. Most importantly, it provides good public relations. Disadvantages
include: increased purchase prices; discourages competitive bidding (especially from non-
locals); and benefits a few at the expense of all taxpayers. A major disadvantage is there would
be increased vendor protests.
Staff recommendations are to require (prior to award) the local vendor to complete an application
for local preference; present all local preference opportunities to Council for consideration; and
the Council would determine if the award would provide the best combination of contract price
and economic benefit to the municipality on a case-by-case basis.
4. Presentation, possible action, and discussion on the general timeline regarding employee
benefits and required approvals by Council for the Calendar Year 2012.
Alison Pond, Director of Human Resources, reported on the benefits process, timeline, and
approvals. This item is on today’s agenda, and staff is requesting approval for the renewal and
expenditures for administrative services. This approval is necessary for January 1 coverage.
This is the last plan year for the contract with Blue Cross Blue Shield. At the December 8
workshop, there will be an item outlining the Employee Benefits Program. An item on the
December 8 Consent Agenda will be for the proposed expenditures for all Benefits and the Stop
Loss Contract.
12
WKSHP112111 Minutes Page 4
5. Presentation, possible action, and discussion of a policy for Council attendance at
boards and committees.
Sherry Mashburn, City Secretary, reported that the proposed language was taken directly from
Ordinance 2406, establishing an attendance policy for appointees serving on boards and
committees.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to accept staff’s language,
adding the phrase, “as defined in Ordinance 2406”. The motion carried unanimously.
6. Council Calendar
· November 24 City Offices Closed – HOLIDAY
· November 25 City Offices Closed – HOLIDAY
· December 1 THSRTC Winter Quarterly Meeting at BVCOG - 3991 E. 29th Street,
11:00 a.m.
· December 1 THSRTC Winter Quarterly Meeting-Special Tour at BVCOG, 3991 E.
29th Street, 2:00 p.m.
· December 1 THSRTC Winter Quarterly Meeting – Reception at La Salle Hotel,
5:30 p.m.
· December 1 Planning & Zoning Commission Meeting in Council Chambers at 6:00
p.m.
· December 2 Invitation to the Mayor's Holiday Reception at WPC Green Room -
1015 Colgate, 5:15 p.m.
· December 2 Christmas at the Creek Celebration at WPC Green Room - 1015
Colgate, 6:00 p.m.
· December 4 Council Invitation to ride Christmas Parade floats at City Hall, 12:00
p.m.
· December 8 City Council Workshop/Regular Meeting at 3:00 p.m. & 7:00 p.m.
Council reviewed the Council calendar.
7. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There were no future items.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of
Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA,
BVWACS, Cemetery Committee, Code Review Committee, Convention & Visitors Bureau,
Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
13
WKSHP112111 Minutes Page 5
Commission, Library Board, Metropolitan Planning Organization, National League of
Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for
Council of Governments, Signature Event Task Force, Sister City Association, TAMU
Student Senate, Texas Municipal League, Transportation Committee, Zoning Board of
Adjustments.
Councilmember Ruesink reported on the visit from Salamanca delegation, our Sister City.
Councilmember Lyles reported that the next Board of Health meeting will be next Wednesday at
5:30.
9. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.072-Deliberation Regarding Real Property, and §551.087-Economic Incentive
Negotiations, the College Station City Council convened into Executive Session at 4:20 p.m. on
Monday, November 21, 2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-
CV361
· Chavers et al v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922
· College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023
· Woodruff v. College Station, Cause No. 10-000515-CV-272
· Ongoing criminal investigation of municipal court missing funds
B. Consultation with Attorney to seek legal advice; to wit:
· Legal issues regarding possible revenue sharing and legislation in bio-corridor
· Legal Issues regarding statutory requirements related to the Brazos Valley Groundwater
Conservation District and their impact to the City.
C. Deliberation Regarding Real Property; to wit:
· Property located generally southwest of the intersection of Dartmouth Street and
Holleman Drive in College Station.
D. Deliberation Regarding Economic Incentive Negotiations; to wit:
· Administrative services in College Station Business Park.
The Executive Session adjourned at 6:25 p.m. on Monday, November 21, 2011.
No action was required from Executive Session.
14
WKSHP112111 Minutes Page 6
12. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 6:25 p.m. on Monday, November 21, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
15
RM112111 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
NOVEMBER 21, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Deputy City Manager
Frank Simpson, Deputy City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:05 p.m. on Monday, November 21, 2011 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentations and Recognitions:
· Presentation of The Brazos Boot trophy from Bryan Mayor Jason Bienski to College
Station Mayor Nancy Berry, officially marking A&M Consolidated's 2011 football
victory over Bryan High School.
Mayor Jason Bienski, City of Bryan, presented Mayor Nancy Berry with the Brazos Boot Trophy
commemorating the winner of the Cross Town Showdown, A&M Consolidated High School.
16
RM112111 Minutes Page 2
· Presentation of check to the Susan G. Komen Foundation for Breast Cancer
Awareness by the College Station Fire Department.
Charles Almanza and Dan McNeill, College Station Fire Department, presented a check in the
amount of $5,000 to Tanya Kruse, with the Susan G. Komen Houston Affiliate. Station 1
members were present wearing their Pink Ribbon T-shirts. The department then presented Chief
R.B. Alley with a signed and framed graphic in gratitude for his support of the project.
Citizen Comments
There were no Citizen Comments.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
• November 10, 2011 Workshop and Regular Council Meeting
2b. Presentation, possible action, and discussion regarding Resolution 11-21-11-2b,
approving the reimbursement of Neighborhood Park Development Fees in the amount of
$120,668 from Neighborhood Park Zone 6 to CVCS, LLC for the construction of the multi-
use path in accordance with the Campus Village PDD Planned Development District zoning
ordinance.
2c. Presentation, possible action, and discussion on Resolution 11-21-11-2c, approving a
Texas Commission on Environmental Quality (TCEQ) and Brazos Valley Council of
Governments Grant Application (BVCOG) in the amount of $10,700.00.
2d. Presentation, possible action, and discussion regarding Resolution 11-21-11-2d,
approving a professional services contract for the University Drive Sidewalks
Improvements Project to Gattis Engineering, LLC in the amount of $75,595.00.
2e. Presentation, possible action, and discussion regarding Resolution 11-21-11-2e,
approving a professional services contract for the FM 2154 Sidewalk Improvements
Project to Gattis Engineering, LLC in the amount of $98,229.00.
2f. Presentation, possible action, and discussion regarding the approval of a change order
to the construction contract (11-013) with Brazos Paving in the amount of $36,460.94 for
the Barron Road Widening Phase 2 Project.
2g. Presentation, possible action, and discussion regarding renewal of bid #11-69 to Knife
River to provide a six month agreement for the purchase of Type D Hot Mix Asphalt for
the maintenance of streets in an amount not to exceed $600,000 ($60.00 per ton).
2h. Presentation, possible action, and discussion regarding a change order to contract # 11-
003 to Dudley Construction Ltd. to deduct $82,502.64 for the Tauber & Stasney Street &
Utility Rehabilitation construction contract.
17
RM112111 Minutes Page 3
2i. Presentation, possible action, and discussion on a bid award for the purchase of
electrical pad-mounted transformers to Techline for a total of $74,736.00.
2j. Presentation, possible action and discussion to authorize the FY 12 expenditures for the
Brazos County Appraisal District in the amount of $240,272 pursuant to the Property Tax
Code 6.06D.
2k. Presentation, possible action, and discussion on obtaining approval for the
Administrative Services Agreement renewal with Blue Cross and Blue Shield of Texas for
medical, dental and prescription drug plan claims administration for calendar year 2012,
in the amount of $425,981.
2l. Presentation, possible action, and discussion authorizing the expenditure of $70,478.15
with Casco Industries Inc. for the purchase of fire equipment and supplies of which
$50,725.75 is exempt from competitive bidding pursuant to Local Government Code
252.022(7) a procurement of items from only one source.
Item 2c was pulled for a separate vote.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, less item 2c. The motion carried unanimously.
(2c)MOTION: Upon a motion made by Mayor Berry and a second by Councilmember Lyles,
the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting
against, to adopt Resolution 11-21-11-2c, approving a Texas Commission on Environmental
Quality (TCEQ) and Brazos Valley Council of Governments Grant Application (BVCOG) in the
amount of $10,700.00. The motion carried.
REGULAR AGENDA
1. Presentation, possible action and discussion on Ordinance 2011-3381, of the City Council
of the City of College Station, Texas, authorizing the defeasance of a portion of City of
College Station, Texas Certificates of Obligation Series 2009; Approving an Escrow
Agreement; and providing an effective date.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-
3381, authorizing the defeasance of a portion of City of College Station, Texas Certificates of
Obligation Series 2009; approving an Escrow Agreement; and providing an effective date. The
motion carried unanimously.
2. Presentation, possible action, and discussion of Ordinance 2011-3382, of the City Council
of the City of College Station, Texas, canvassing returns and declaring results of the special
election, held on November 8, 2011, for the purpose of submitting proposed amendments to
the City Charter to the voters.
18
RM112111 Minutes Page 4
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Lyles, the City Council voted seven (7)) for and none (0) opposed, to adopt Ordinance 2011-
3382, canvassing returns and declaring results of the special election, held on November 8, 2011,
for the purpose of submitting proposed amendments to the City Charter to the voters. The
motion carried unanimously.
3. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 7:31 p.m. on Monday, November 21, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
19
December 8, 2011 (8 de diciembre de 2011)
City Council Consent Agenda Item No. 2b
(Agenda de Consentimiento del Consejo de la Ciudad Punto # 2b)
Election Date (Fecha para Celebrar Elecciones)
To: David Neeley, City Manager (Gerente de la Ciudad)
From: Sherry Mashburn, City Secretary (Secretaria de al Cuidad)
Agenda Caption (Portada de la Agenda): Presentation, possible action, and discussion on an
ordinance making the following changes to the City’s General Election pursuant to Senate Bill
100, Eighty-Second Regular Legislature: moving the City’s General Election day to the first
Tuesday after the first Monday in November; establishing an effective date; and providing for
severability.
Presentación, posible acción, y discusión sobre una ordenanza para realizar los siguientes
cambios a las Elecciones Generales de la Ciudad de acuerdo al Proyecto de Ley del Senado
número 100, de la Asamblea legislativa Regular número ochenta y dos: cambiando el día de las
Elecciones Generales de la Ciudad al primer martes después del primer lunes en noviembre;
estableciendo una fecha efectiva; y estableciendo provisiones divisibles.
Summary (Resumen): On November 8, the citizens of College Station defeated Proposition 1,
which if it had passed, City elections would have remained in May of odd-numbered years, and
the terms of office would have been extended to four years. However, it did not pass, and
College Station City elections will move to November and City Council terms will remain at
three years. The next general election will be November 6, 2012. (El 8 de noviembre los
ciudadanos de College Station rechazaron la Propuesta 1, el cual si hubiera pasado, las
elecciones de la Ciudad seguirían celebrándose en mayo de los años impares y los términos de
los cargos electos se hubieran extendido a cuatro años. A pesar de ello, no fue aprobada y las
elecciones de la Ciudad de College Station serán celebradas en el mes de noviembre y los
términos de los Miembros del Consejo seguirán siendo de tres años. Las próximas elecciones
generales serán el 6 de noviembre de 2012.)
The terms of all seven current council members will be extended by six months (Los términos de
los siete miembros del consejo se extenderán seis meses):
Position Elected Currently Up November Date Hold Over
Mayor 2010 May 2013 2013 6 months
Council, Place 1 2011 May 2014 2014 6 months
Council, Place 2 2010 May 2013 2013 6 months
Council, Place 3 2011 May 2014 2014 6 months
Council, Place 4 2009 May 2012 2012 6 months
Council, Place 5 2011 May 2014 2014 6 months
Council. Place 6 2009 May 2012 2012 6 months
20
Cargo Elegido para Elegir En Noviembre Postergar
Alcalde 2010 mayo 2013 2013 6 meses
Consejo, Puesto 1 2011 mayo 2014 2014 6 meses
Consejo, Puesto 2 2010 mayo 2013 2013 6 meses
Consejo, Puesto 3 2011 mayo 2014 2014 6 meses
Consejo, Puesto 4 2009 mayo 2012 2012 6 meses
Consejo, Puesto 5 2011 mayo 2014 2014 6 meses
Consejo, Puesto 6 2009 mayo 2012 2012 6 meses
Attachments (Documento Adjunto):
· Draft Ordinance moving the election date to November (Borrador de la Ordenanza para
cambiar la fecha de elecciones al mes de noviembre)
21
22
23
24
25
26
December 8, 2011
Consent Agenda Item No. 2c
Firearms Ordinance Modification
To: David Neeley, City Manager
From: Jeff Capps, Chief of Police
Agenda Caption: Presentation, possible action, and discussion considering an ordinance
modification which amends Chapter 1, Section 16, “Firearms” of the College Station Code of
Ordinances.
Relationship to Strategic Goals: Core Services and Infrastructure. Meet or exceed all
state/federal standards.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: Significant changes in Texas law have occurred since 1995 when the City of
College Station last amended the Code of Ordinances regulating firearms on City property.
This modification amends City Code of Ordinances Chapter 1, Section 16, Firearms” to
clarify firearms regulations and to comply with State law by removing provisions that make
it unlawful for individuals with a concealed handgun license to enter onto City property while
carrying a concealed handgun.
Budget & Financial Summary: None
Attachments:
1. Modified Ordinance
2. Old Ordinance with redline changes
27
28
29
30
Current Ordinance to be Amended
Sec. 1-16. - Firearms.
A. Unlawful to shoot firearms within City.
(1) Definitions:
(a) "Firearm" as used in this section means specifically, but not exclusively, any shotgun,
pistol, rifle, air rifle or pistol, B.B. gun, bow and arrow, or any other mechanism that discharges
or ejects any bullet, buckshot, or any other projectile of any size by force of combustion,
mechanism, or air. This term does not include pitching machines or similar devices that are
designed and used only as a substitute for a human action.
(b) "One (1) ownership" means an undivided parcel or tract of land that may be owned by a
person, corporation, or other entity, or by a combination thereof, or by a tenant in common.
(c) "Effective consent" means the consent of a person authorized to act, or whom the
shooter reasonably believed was so authorized.
(2) Unlawful to Shoot firearms within the City
(2) It shall be unlawful to willfully or intentionally shoot a firearm within the limits of the City of
College Station, Texas, except as provided hereafter. A person asserting an exception to
prosecution under this section shall be required to prove the same as a defense under the
provisions of the Texas Penal Code as amended and the Texas Code of Criminal Procedure as
amended.
(3) Excepted from this provision are:
(a) Shooting a shotgun, air rifle or pistol, B.B. gun, or bow &; arrow upon a tract of land of ten
(10) acres or more under one (1) ownership, with the effective consent of the owner(s) and any
tenant(s) residing thereon, and not within three hundred (300) feet of any residence or
occupied building, provided that the firearm is not discharged in such a manner that it would
reasonably be expected to cause any projectile to cross the boundary of the tract onto other
premises. Under this subsection, "shotgun" shall mean a ten-gauge or smaller shotgun with
shot no larger than size 7.
(b) Shooting a center fire or rim fire rifle or pistol of any caliber upon a tract of land of fifty (50)
acres or more under one (1) ownership, with the effective consent of the owner(s) and any
tenant(s) residing thereon, and not within three hundred (300) feet of any residence or
occupied building, provided that the firearm is not discharged in such a manner that it would
reasonably be expected to cause any projectile to cross the boundary of the tract onto other
premises.
(c) Shooting any firearm in lawful defense of self, a third person, or property, provided that
the firearm is not discharged in such a manner as to unreasonably endanger innocent persons.
(d) Law enforcement and animal control officers while in the lawful discharge of their duties.
31
B. Unlawful to carry firearms in City buildings.
(1) Definitions:
(a) "City building" as used in this subsection means any building or portion of a building that
is owned, occupied, leased, or controlled by the City of College Station, Texas, for City
operations and activities. The term includes any building used primarily for administrative or
maintenance functions located within a City park, but it does not include any other buildings or
structures located within a City park. The term also does not include any public or private
driveway, street, sidewalk, walkway, parking lot, parking garage, or other parking area.
(b) "City park" as used in this subsection means any public park, recreation area,
playground, golf course, swimming pool, outdoor amphitheater, playing field, or other outdoor
recreational facility, or the grounds of any of the foregoing, that is owned, occupied, leased,
controlled, or maintained by the City of College Station, Texas.
(c) "Concealed handgun" as used in this subsection means any handgun, the presence of
which is not openly discernible to the ordinary observation of a reasonable person.
(d) "Handgun" as used in this subsection means any firearm that is designed, made, or
adapted to be fired with one (1) hand.
(2) It shall be unlawful for any person, other than a peace officer, to carry a firearm in any City
building, regardless of whether or not the person is duly licensed by the State of Texas to carry a
concealed handgun under the authority of Article 4413(29ee), Texas Revised Civil Statutes.
B.C. Penalty.
A violation of this section shall constitute a misdemeanor and upon conviction thereof shall be
punishable by a fine pursuant to the general penalty set out in section 1-5, of this Code of
Ordinances.
(Ordinance No. 2160 of December 14, 1995)
32
December 8, 2011
Consent Agenda Item No. 2d
School Speed Zones on Royder Road and
Greens Prairie Trail
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion on consideration of an
ordinance amending Chapter 10, Section 2F, of the College Station Code of Ordinances
regarding the Traffic Control Device Inventory, Schedule V (School Zones).
Relationship to Strategic Goals: Neighborhood Integrity – Continued planning with
neighborhood residents to address concerns and capitalize on opportunities.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: This item will amend Schedule V of the Traffic Control Device Inventory by
adding a 25 mph school zone on Greens Prairie Trail and Royder Road adjacent to the new
Greens Prairie Elementary School. The school zone will extend along Greens Prairie Trail in
front of the school and extend north, east, and south from the intersection with Royder
Road.
The attached revised Exhibit B (dated December 8, 2011) - Schedule V of the Traffic Control
Device Inventory, indicates the proposed addition in bold italics, which are all under the
section for Greens Prairie Elementary.
The addition of these school zones will provide safer conditions for the school children.
Budget & Financial Summary: These school zones were installed as part of the Greens
Prairie Trail roadway widening project and no additional funds will be needed.
Attachments:
1. Ordinance with Exhibit A
2. Location Map
3. Exhibit B
33
34
35
36
37
38
39
40
Location MapÊProposed School Zone
Proposed School Zone
Greens PrairieElementary
1 inch = 250 feet41
EXHIBIT “B”
TRAFFIC DEVICE INVENTORY
Schedule V – School Zones
Revised December 8, 2011
Location Posted
Hours
Posted
Speed Limit
W Operational
Time
(M - F)
Ord. No. /
Date Adopted
BASE
MAP
NO.
College Hills Elementary
1. Francis Drive, West of Ashburn Avenue - East of
Williams Street. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1986
Nov. 12, 1992 1998-01
2. Francis Drive, West of Walton Drive - East of James
Parkway. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1986
Nov. 12, 1992 1998-01
3. Gilchrist Avenue, West of Ashburn Avenue - East of
Williams Street. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-01
4. Gilchrist Avenue, West of Williams Street - East of
Walton Drive. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-01
5. Walton Drive, South of Nunn Street - North of Francis
Drive. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1986
Nov. 12, 1992 1998-01
6. Walton Drive, South of Francis Drive - North of Bolton
Avenue. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1986
Nov. 12, 1992 1998-01
South Knoll Elementary
7. Southwest Parkway, East of Langford Street - West of
Laura Lane. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
8. Southwest Parkway, East of Lawyer Place - West of
Sabine Court. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
9. Langford Street, South of S. Ridgefield Court - North of
Boswell Street. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
10. Langford Street, South of Boswell Street - North of
Southwest Parkway. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
11. Boswell Street, East of Lawyer Street - West of
Langford Street. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD.
42
EXHIBIT “B”
TRAFFIC CONTROL DEVICE INVENTORY
Schedule V – School Zones
Revised December 8, 2011
Loncation Posted
Hours
Posted
Speed Limit
W Operational
Time
(M - F)
Ord. No. /
Date Adopted
BASE
MAP
NO.
Southwood Valley Elementary
12. Deacon Drive, East of San Felipe Drive - West of
Brothers Boulevard. When Flashing 20 mph 7:20 - 8:05 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
13. Deacon Drive, East of Pierre Place - West of Celinda
Circle. When Flashing 20 mph 7:20 - 8:05 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
14. Brothers Boulevard, South of Todd Trail - North of
Deacon Drive (intersection of Deacon and Brothers). When Flashing 20 mph 7:20 - 8:05 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
15. Brothers Boulevard, South of Todd Trail - North of
Deacon Drive (intersection of Todd Trail and Brothers). When Flashing 20 mph 7:20 - 8:05 AM
2:45 - 3:30 PM
#1441
Aug. 11, 1983 1998-02
Oakwood Middle School / Willow Branch Intermediate School
16. Holik Street, South of George Bush Drive - North of
Anna Street (intersection of George Bush and Holik). When Flashing 20 mph 7:45 - 8:45 AM
3:15 - 4:00 PM
#1441
Aug. 11, 1983 1998-03
17. Holik Street, North of Anna Street - South of George
Bush Drive (intersection of Anna and Holik). When Flashing 20 mph 7:45 - 8:45 AM
3:15 - 4:00 PM
#1441
Aug. 11, 1983 1998-03
18. Anderson Street, South of George Bush Drive - North of
Wolf Run. When Flashing 20 mph 7:45 - 8:45 AM
3:15 - 4:00 PM
#1441
Aug. 11, 1983 1998-03
19. Anderson Street, South of Wolf Run - North of Park
Place. When Flashing 20 mph 7:45 - 8:45 AM
3:15 - 4:00 PM
#1441
Aug. 11, 1983 1998-03
20. Timber Street, South of George Bush Drive and North
of Anna Street (intersection of George Bush Dr. and
Timbers).
When Flashing 20 mph 7:45 - 8:45 AM
3:15 - 4:00 PM
#2210
Sept. 26, 1996 1998-03
21. Timber Street, North of Anna Street - South of George
Bush Drive. When Flashing 20 mph 7:45 - 8:45 AM
3:15 - 4:00 PM
#2210
Sept. 26, 1996 1998-03
W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD.
43
EXHIBIT “B”
TRAFFIC CONTROL DEVICE INVENTORY
Schedule V – School Zones
Revised December 8, 2011
Location Posted
Hours
Posted
Speed Limit
W Operational
Time
(M - F)
Ord. No. /
Date Adopted
BASE
MAP
NO.
Rock Prairie Elementary / College Station Middle School
22. Welsh Avenue, North of Edelweiss Avenue - South of
Willow Loop. When Flashing 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1941
Feb. 13, 1992 1998-04
23. Honeysuckle Lane, East of Welsh Avenue - West of
Westchester Avenue.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1941
Feb. 13, 1992 1998-04
24. Canterbury Drive, East of Welsh Avenue - West of
Westchester Avenue.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1941
Feb. 13, 1992 1998-04
25. Dover Drive, East of Welsh Avenue - West of
Westchester Avenue.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1941
Feb. 13, 1992 1998-04
26. Abbey Lane, East of Victoria Avenue - West of
Nottingham Drive.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1989
April 11, 1989 1998-04
27. Yorkshire Drive, East of Victoria Avenue - West of
Nottingham Drive.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1989
April 11, 1989 1998-04
28. Victoria Avenue, South of Yorkshire Drive - North of
Shire Drive. When Flashing 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1821
Sept. 14, 1989 1998-04
29. Rock Prairie Road, East of Rio Grande Boulevard -
West of Bahia Drive. When Flashing 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1987
Nov. 12, 1987 1998-04
30. Rio Grande Boulevard, South of Capistrano Court -
North of Rock Prairie Road. When Flashing 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1987
Nov. 12, 1987 1998-04
31. Westchester Avenue, South of Dover Street - North of
Rock Prairie Road.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
#1874
Dec. 13,1990 1998-04
32. Rock Prairie Road, East of Shire Drive - West of
Victoria Avenue. When Flashing 25 mph 7:15-8:45 AM
2:45-4:15 PM
# 2259
Aug. 28, 1997 1998-04
33. Edelweiss Avenue, East of Caterina Lane – West of
Innsbruck Circle. When Flashing 25 mph 7:15-8:45 AM
2:45-4:15 PM
# 2703
Mar. 11, 2004 N/A
34. Innsbruck Circle, North of western intersection of
Edelweiss Avenue and Innsbruck Circle.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
# 2703
Mar. 11, 2004 N/A
35. Innsbruck Circle, North of eastern intersection of
Edelweiss Avenue and Innsbruck Circle.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
# 2703
Mar. 11, 2004 N/A
36. Sunflower Trail, North of Edelweiss Avenue – South of
Welsh Avenue.
7:15-8:45 AM
2:45-4:15 PM 25 mph 7:15-8:45 AM
2:45-4:15 PM
# 2703
Mar. 11, 2004 N/A
W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD. 44
EXHIBIT “B”
TRAFFIC CONTROL DEVICE INVENTORY
Schedule V – School Zones
Revised December 8, 2011
Location Posted
Hours
Posted
Speed Limit
W Operational
Time
(M - F)
Ord. No. /
Date Adopted
BASE
MAP
NO.
C.S. High School
37. Welsh Avenue, South of Nueces Drive - North of FM
2818 (intersection of Welsh and Nueces). 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #1889
April 11, 1991 1998-02
38. Welsh Avenue, North of FM 2818 - South of Nueces
Drive (intersection of Welsh and FM 2818). 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #1889
April 11, 1991 1998-02
39. Nueces Drive, South of Hondo Drive - North of Arboles
Circle 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #2403
Aug. 12, 1999 1999-01
40. Nueces Drive, North of FM 2818 - South of Guadelupe
Drive 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #2403
Aug. 12, 1999 1999-01
41. Guadalupe Drive, West of Langford Street - East of
Nueces Drive 7:30 AM - 4:00 PM 25 mph 7:30 AM - 4:00 PM #2403
Aug. 12, 1999 1999-01
Pebble Creek Elementary
42. Parkview Drive, West of Bogey Court - East of Birdie
Court. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2198
Aug. 29, 1996 1998-05
43. Venture Drive, West of Lakeway Drive - East of S.H. 6
East Frontage Road. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2198
Aug. 29, 1996 1998-05
44. Lakeway Drive, South of Greens Prairie Road - North of
Parkview Drive. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2198
Aug. 29, 1996 1998-05
45. Lakeway Drive, North of Quality Circle - South of
Venture Drive. When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2198
Aug. 29, 1996 1998-05
Cypress Grove Intermediate
46. Graham Road, West of Schaffer Road - East of Victoria
Avenue. When Flashing 25 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2403
Aug. 12, 1999 1999-02
47. Graham Road, West of S.H. 6 West Frontage Road -
East of Schaffer Road. When Flashing 25 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2403
Aug. 12, 1999 1999-02
48. Schaffer Road, North of Graham Road - South of
Hasselt Street. When Flashing 25 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2403
Aug. 12, 1999 1999-02
W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD.
45
EXHIBIT “B”
TRAFFIC CONTROL DEVICE INVENTORY
Schedule V – School Zones
Revised December 8, 2011
Location Posted
Hours
Posted
Speed Limit
W Operational
Time
(M - F)
Ord. No. /
Date Adopted
BASE
MAP
NO.
Forest Ridge Elementary
49. Greens Prairie Road, West of Arrington – East of
Castlegate Drive. When Flashing 25 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#2868
Feb. 9, 2006 N/A
Creekview Elementary
50. Eagle Avenue, West of New Port Lane – 385 feet east
of school property When Flashing 20 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#
Aug 17, 2009 N/A
Greens Prairie Elementary
51. Greens Prairie Trail – West of Royder Road to East
of Royder Road When Flashing 25 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#
Dec. 8, 2011 N/A
52. Royder Road – North of Greens Prairie Trail to
South of Greens Prairie Trail When Flashing 25 mph 7:30 - 8:15 AM
2:45 - 3:30 PM
#
Dec. 8, 2011 N/A
W - The operational time is a period in which the zone is enforceable. This time is variable and may change each semester/year depending on the actual school hours set by CSISD.
46
December 8, 2011
Consent Agenda Item No. 2e
Electric Switch Station Substation Equipment Bid 12-011
Distribution Upgrade and Entergy Tie and a
Resolution Declaring Intention to Reimburse Certain
Expenditures with Proceeds From Debt
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action and discussion regarding approval of the
purchase of various major equipment for the expansion of College Station Switch Substation
totaling $510,023.00 and approval of a resolution declaring intention to reimburse certain
expenditures with proceeds from debt.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendations: Staff recommends approval of the purchases of equipment.
Summary: The equipment purchased through this bid will be installed to upgrade the
capacity at the CSU Electric Switch Station substation and to provide an emergency tie to
the Entergy system.
The equipment to be purchased includes six (6) 145 kV Potential transformers from JH
Davidson in the amount of $56,682.00, three (3) 145 kV Current transformers from FAPCO
in the amount of $33,570.00, two (2) 145 kV Gas Circuit breakers from Pennsylvania
Breaker in the amount of $95,180.00, two (2) 15 kV 1200 amp Distribution breakers and
two (2) 15 kV 3000 amp Distribution breakers from Wesco in the amount of $102,028.00,
one (1) 145 kV motor operated Circuit Switcher from KBS Electric in the amount of
$144,300.00, three (3) 14’ 145 kV Vertical Air Break switches and two (2) 20’ 145 kV
Vertical Air Break switches from Cleaveland Price, Inc. in the amount of $69,975.00 and two
(2) Energy Meters from National Electric Systems in the amount of $8,288.00
On the Group “C” component of this bid for the two (2) 145 kV gas filled Circuit Breakers,
four (4) bidders were disqualified when they did not supply complete bids for the breakers.
Pennsylvania Breaker was still the low bidder in this category.
On the Group “F” component of this bid, Royal Switchgear was the lowest bidder but was
disqualified when they bid an aluminum component but the bid stated copper components
only for the Vertical Air Break switches.
Budget & Financial Summary: Funds for this purchase were budgeted for and approved
in the FY12 Electric Capital Improvement Projects Funds. The “Resolution Declaring
Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this
item because the long term debt has not been issued for the project. The debt for the
project is scheduled to be issued later this fiscal year.
Attachments:
1. Bid Tab
2. Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from
Debt
47
Item Qty Unit Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
A-1 6 Ea Potential Transformer (PT)$10,170.00 $61,020.00 $9,447.00 $56,682.00 $10,060.00 $60,360.00 $12,020.00 $72,120.00
B-1 3 Ea Current Transformer (CT)$11,190.00 $33,570.00 $11,542.00 $34,626.00 $14,310.00 $42,930.00
2 Ea Gas Circuit Breaker, SF6 $53,995.00 $107,990.00 $55,320.00 $110,640.00 $54,540.00 $109,080.00 $46,740.00 $93,480.00
2 Ea Assembly, testing, filling $1,250.00 $2,500.00 $15,000.00 $30,000.00 $4,428.00 $8,856.00
2 Ea Factory Service Engr.$1,000.00 $2,000.00 $2,000.00 $4,000.00 $2,765.00 $5,530.00 $850.00 $1,700.00
Total:$112,490.00 $144,640.00 $123,466.00 $95,180.00
D-1 2 Ea 1200 Amp Distribution CB $21,891.00 $43,782.00
D-2 2 Ea 3000 Amp Distribution CB $29,123.00 $58,246.00
$102,028.00
1 Ea Circuit Switcher, Break style $95,180.00 $95,180.00
1 Ea Assembly, testing, filling $42,825.00 $42,825.00
1 Ea Factory Service Engr.$6,295.00 $6,295.00
Total:$144,300.00
F-1 3 Ea 14' Vertical Air Break Switch $13,995.00 $41,985.00 $25,073.98 $75,221.94 $20,860.00 $62,580.00 $21,995.00 $65,985.00 $12,975.00 $38,925.00 $23,300.00 $69,900.00
F-2 2 Ea 20' Vertical Air Break Switch $13,995.00 $27,990.00 $25,073.98 $50,147.96 $20,860.00 $41,720.00 $21,985.00 $43,970.00 $12,975.00 $25,950.00 $23,300.00 $46,600.00
$69,975.00 $125,369.90 $104,300.00 $109,955.00 $64,875.00 $116,500.00
G-1 2 Ea Energy Meter $4,144.00 $8,288.00
Group "A" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "B" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "C" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "D" Materials Subtotal
Manufacturer - 1
Catalog No. - 1
Delivery Time - 1
Manufacturer - 2
Catalog No. - 2
Delivery Time - 2
Group "E" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
Group "F" Materials Subtotal
Manufacturer - 1
Catalog No. - 1
Delivery Time - 1
Manufacturer - 2
Catalog No. - 2
Delivery Time - 2
Group "G" Materials Subtotal
Manufacturer
Catalog No.
Delivery Time
BID TOTAL:$510,023.00
Royal Switchgear bid on group "F" non-responsive; Bid aluminum, not copper as stipulated.
Alstom Grid bid non-responsive on group "C"; Did not include cost of assembly/testing/filling or cost of service engineer.
HVB AE Power System bid non-responsive on group "C"; Did not include the cost of service engineer.
Mitsubishi Electric Power bid non-responsive on group "C"; Did not include cost of assembly/testing/filling or cost of service engineer.
KBS Electric group "E" bid; Added $1410.00 to correct bid catalog number to reflect shunt trip contactor.
VIPC-H13820S
25 weeks 18 weeks
Transdata
EMS60E09H14SQST
4 weeks
CVB-5BC-145-2000
NOTE: ABB US bid non-responsive on group "C"; Did not include cost of assembly/testing/filling or cost of service engineer.
26 weeks
Hico America
HCSP144B
22 weeks
ABB
#L952000DAAANZ
30 weeks30 weeks
Siemens Energy, Inc.
SPS2-145-40-3000
ABB/Kuhlman
UTE-145-OH
16 weeks
HVB AE Power
HS145-40-3000
Trench
UT5H-650-138
30 weeks
Trench
IOSK 145
Southern States
24 weeks
Southern States
CVB-5BC-145-2000
18 weeks
Southern States
CVB-5BC-145-2000
Southern States
S & C
38846R5-BHP-KMVQW
22 weeks
Southern Electrical Equip.
VIPC-H13820S
25 weeks
Southern Electrical Equip.
12 weeks
16 weeks
Southern States
CVB-5BC-145-2000
ABB
MB11130CCMH5KMZ402
12 weeks
ABB
MB11440PPMH5KMZ401
Wesco
San Antonio, TX
C-1
E-1
KBS Electric
College Station, TX
Cleaveland Price Inc.
Trafford, PA
Pennsylvania Breaker
Canonsburg, PA
Tatman Assoc., Inc.
Cleveland, OH
Included in price
National Electrical Systems
Boonville, NY
JH Davidson
Tulsa, OK
ABB / Kuhlman
L952000DAAANZ
25 weeks
Total:
Total:
Pennsylvania Breaker
PB145-40
16 weeks
ABB
UTE-145-OH
CVB-5BC-145-2000
22 weeks
Southern States
CVB-5BC-145-2000
22 weeks18 weeks
Royal Switchgear
Bessemer, AL
Royal Switchgear
AVT13820
18 weeks
Royal Switchgear
AVT13820
18 weeks
FAPCO
New Braunfels, TX
Cleaveland Price
CO6B036G10
18 weeks
Cleaveland Price
CO6B036G10
18 weeks
18 weeks
ABB / Kuhlman
L741200T0-803 (UTE-145-OH)
21 weeks
48
49
50
51
December 8, 2011
Consent Agenda Item No. 2f
Homeland Security Grant Program (SHSP-LETPA)
To: David Neeley, City Manager
From: Robert Alley, Fire Chief
Agenda Caption: Presentation, possible action and discussion regarding the approval of a
resolution accepting from the Texas Division of Emergency Management (TDEM) the 2011
Homeland Security Grant Program Sub-recipient of $50,743, naming a City staff member as
manager of those grant funds, and approving the 2011 City of College Station Equipment
List (SHSP-LETPA) for purchase.
Strategic Initiatives: Core Services and Infrastructure – Plan for and invest in equipment
necessary to meet projected needs. Financially Sustainable City – Seek grants and other
outside funding.
Recommendation(s): Staff recommends acceptance of the grant from Texas Division of
Emergency Management (TDEM), and recommends the emergency management
coordinator be designated as the "Grant Manager" for administration of this grant. It is also
recommended that the attached 2011 City of College Station Equipment List (SHSP-LETPA)
be approved for purchase.
Summary: The City of College Station has been awarded the Homeland Security program
grant of $50,743 through TDEM. The funding will be used by the Police Department to
purchase equipment that will enhance our response capabilities to terrorist threats or
catastrophic events. Attached is the equipment list for the 2011 Homeland Security Grant
Program (SHSP-LETPA) which funds are to be expended. The period of performance of this
agreement shall end on August 31, 2013.
Budget & Financial Summary: This is an equipment grant and the City of College Station
has no matching funds committed. Dependent upon equipment requested future budgets
might include requests for O&M for equipment obtained through this grant.
Attachments:
2011 Homeland Security Grant Award Letter
2011 Homeland Security Grant Program Notice of Sub-recipient Award – 10-SR 15976-01 –
on file in the City Secretary’s office.
2011 State Homeland Security Grant Equipment List (SHSP-LETPA)
Resolution
52
TEXAS DEPARTMENT OF PUBLIC SAFETY
5805 N LAMAR BLVD BOX 4087 AUSTIN, TEXAS 78773-0001 512/424-2000 www.dps.texas.gov
STEVEN C. McCRAW COMMISSION
DIRECTOR ALLAN B. POLUNSKY, CHAIR DAVID G. BAKER ADA BROWN CHERYL MacBRIDE JOHN STEEN DEPUTY DIRECTORS CARIN MARCY BARTH A. CYNTHIA LEON
EQUAL OPPORTUNITY EMPLOYER COURTESY SERVICE PROTECTION
November 17, 2011
Dear Authorized Official:
Attached are the FY 2011 Homeland Security Grant Program (HSGP) sub-recipient award
documents for your jurisdiction/agency. This letter, and the attached documents, contain important
information about the grant(s) and provide instructions requiring your immediate action for grant
acceptance.
Please follow the instructions listed on Page 2 of the Sub-Recipient Agreement (SRA) (the box at
the top of the 2011 Terms and Conditions), and return all documents as instructed below to the
Texas Department of Public Safety (TXDPS), Texas Homeland Security State Administrative
Agency (THSSAA) by no later than January 5, 2012.
The SRA, which includes the Award and the Terms and Conditions, must be filled out, signed, and
each page initialed by the person indicated in Box 4 of the Sub-Recipient Award. Signature by
anyone other than that person will only be accepted if a letter of designation from the governing
body is attached that authorizes the person to sign for the Sub-recipient. Letters of signature
designation will be deemed as authorization for that person to sign any future documents related to
the grant award(s) unless the letter indicates otherwise.
Return SRA(s) via Email
The FY 2011 SRA documents should be returned via email to SAA_SRA@dps.texas.gov by no
later than January 5, 2012. Please title the subject line of your email “HSGP” and name of
jurisdiction (i.e. HSGP Houston_City of). If you have received multiple awards, please attach each
SRA (including a signed award and set of Terms and Conditions) as a separate attachment to the
email and use the following naming convention for each file: federal grant title abbreviation (from
Box 5 on Award), “SRA” and name of jurisdiction. (i.e. MMRS SRA Houston_City of; UASI SRA
Houston_City of).
Please retain a copy of each document submitted to the THSSAA for your records. The grant
award(s) may be withdrawn if the required documents are not completed and submitted to the
THSSAA within the deadlines established below.
Timeline for FY 2011 Grant Process
Below is the timeline for the FY 2011 HSGP awards and projects. The THSSAA will not approve
FY 2011 expenditure requests until the signed Sub-Recipient Agreement(s) have been returned to
the THSSAA, the Biannual Strategy Implementation Report (BSIR) Plan has been completed in the
53
state’s grant management system (State Preparedness and Assessment Reporting Service (SPARS)),
and the Sub-recipient has entered clear milestones for each project in SPARS.
Oct 7 2011 State received 2011 HSGP award from DHS/FEMA.
Nov 21 2011
(on or before)
Deadline for THSSAA to issue sub‐recipient agreements. (45 days from DHS award)
Dec 21 2011*
(on or before)
Deadline for sub‐recipient to have entered their initial BSIR data in SPARS. *(Usually
45 days from THSSAA award but due to the BSIR Federal reporting deadline, this data must be
completed within 30 days of the award.)
Jan 5 2012
(on or before)
Deadline for signed sub‐recipient agreements to be returned to THSSAA.
(45 days from THSSAA award)
Feb 1 2012* Deadline for sub‐recipient to enter project milestones for approved 2011 projects.
*(Expenditure requests will not be approved until clear milestones are established for all
projects in SPARS.)
Sep 1 2011 –
Aug 31 2013*
24‐month performance period for Sub‐recipients. All invoices must be received by
THSSAA by the grant period end date. *(COGs and UASI Core Cities have slightly longer
performance periods; see Box 6 of the Award for your grant period end date.)
Form 74-176 Direct Deposit Authorization
In addition, to reimburse you for grant-funded expenses the THSSAA must have a current Direct
Deposit Authorization from your organization in order to transfer grant funds electronically to a
designated bank account. An electronic version of this form is available on the Texas State
Comptroller’s website at: http://www.window.state.tx.us/taxinfo/taxforms/74-176.pdf. If you
submitted a completed Direct Deposit Authorization form recently at the request of TXDPS or with
prior acceptance documents for FY 2011 HSGP awards, you do not need to complete a new
authorization unless your bank account information has changed. By the due date of your SRA(s),
please email a current Direct Deposit Authorization form to SAA_SRA@dps.texas.gov with a
subject line and file name of “DDForm” and name of jurisdiction (i.e. DDForm Travis County).
If you have any questions, please contact a grant coordinator for your region or Nancy Carrales at
nancy.carrales@dps.texas.gov or (512) 377-0004.
Sincerely,
Machelle Pharr
Deputy Assistant Director
Texas Homeland Security State Administrative Agency
54
Sub-Category Description Quantity Unit Cost Total
SWAT Ballistic Helmets 16 $767.33 $12,277.24
HNT Ballistic Vests 6 $605.00 $3,630.00
Bomb Squad PowerHawk Robot Tool 1 $29,144.00 $29,144.00
SWAT TAC Vests 2 $2,845.88 $5,691.76
$50,743.00
$50,743.00
$0.00Balance
2011 State Homeland Security Grant Equipment List (SHSP-LETPA)
Grant
List Total
55
56
57
December 8, 2011
Consent Agenda Item No. 2g
Emerald Forest Drainage Improvements
Construction Contract
Project Number SD1006
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action and discussion on awarding a Construction
Contract (12-031) to Follis-Cole Construction, LLC, in the amount of $162,899.69 for the
Emerald Forest Drainage Improvements Project.
Relationship to Strategic Goals: Neighborhood Integrity - Continue investments in
maintaining and rehabilitating infrastructure and facilities in neighborhoods
Recommendation(s): Staff recommends approval of this Contract.
Summary: The purpose of this project is for drainage improvements to the common back
lot line of Emerald Forest Phases Three and Four, specifically adjacent to the common utility
easement from Emerald Parkway to Sebesta Road. The neighborhood made contact with
the City and requested these improvements in 2010. Staff has spent a significant amount
of time working with each property owner to answer questions about the impact of the
improvements and to obtain temporary construction easements. A naturally occurring creek
runs along the back lots of several residential homes within these two sections. Sections of
this creek hold stagnant water and other areas of the creek are routinely eroding. This
construction project will address these issues.
The improvements include re-grading several locations along the creek, clearing and
grubbing of overgrown brush and trees, and the installation of gabion basket walls and
mattresses. The gabion baskets and mattresses are necessary to help prevent future
erosion at drainage junction points within the neighborhood.
Five firms submitted a construction bid in response to the Invitation to Bid (ITB No. 12-
013). The contract is for a base bid of $162,899.69 without any alternatives. Construction
is expected to take approximately three months.
Budget & Financial Summary: $257,120 is budgeted for this project in the Drainage
Improvement Projects Fund. A total of $69,757 has been expended or committed to date,
leaving a balance of $187,363 for this contract and related expenses.
Attachments:
1. Resolution
2. Bid Tabulation
3. Location map
58
59
City of College Station - Purchasing Division
Bid Tabulation for #12-013
"Emerald Forest Creek Improvements"
Open Date: Tuesday, November 1, 2011 @ 2:00 p.m.
Page 1 of 1
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
1 1 LS Moblization $10,000.00 $10,000.00 $20,000.00 $20,000.00 $8,000.00 $8,000.00 $25,934.00 $25,934.00 $18,000.00 $18,000.00
2 1 LS Material Staging, Security Fencing, and Restoration $8,000.00 $8,000.00 $8,500.00 $8,500.00 $6,500.00 $6,500.00 $912.00 $912.00 $5,000.00 $5,000.00
3 1 LS Traffic Control $2,800.00 $2,800.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $2,650.00 $2,650.00 $14,000.00 $14,000.00
4 1 AC Clearing and Grubbing $8,600.00 $4,730.00 $40,000.00 $22,000.00 $18,000.00 $9,900.00 $88,663.63 $48,765.00 $55,000.00 $30,250.00
5 17 SY Remove Existing Concrete $205.00 $3,485.00 $50.00 $850.00 $40.00 $680.00 $59.23 $1,006.91 $100.00 $1,700.00
6 280 LF Remove Existing Wall $46.00 $12,880.00 $15.00 $4,200.00 $20.00 $5,600.00 $37.10 $10,388.00 $30.00 $8,400.00
7 110 LF Relocate Existing Wroght Iron Fence $46.00 $5,060.00 $35.00 $3,850.00 $30.00 $3,300.00 $36.62 $4,028.20 $25.00 $2,750.00
TOTAL SECTION B - DEMOLITION ITEMS
8 1 LS Drainage Channel Enbankment $36,448.00 $36,448.00 $2,500.00 $2,500.00 $4,000.00 $4,000.00 $7,952.00 $7,952.00 $5,000.00 $5,000.00
9 1 LS Drainage Channel Excavation Haul Off $15,200.00 $15,200.00 $19,000.00 $19,000.00 $20,000.00 $20,000.00 $23,543.00 $23,543.00 $35,000.00 $35,000.00
TOTAL SECTION C - GRADING ITEMS
10 240 CY Gabion Basket Retaining Walls $65.00 $15,600.00 $290.00 $69,600.00 $400.00 $96,000.00 $312.33 $74,959.20 $778.00 $186,720.00
11 40 CY 1' Gabion Basket Mattress Design $65.00 $2,600.00 $315.00 $12,600.00 $350.00 $14,000.00 $312.45 $12,498.00 $777.00 $31,080.00
12 2 EA Connect to Existing Timber Wall $5,600.00 $11,200.00 $1,500.00 $3,000.00 $500.00 $1,000.00 $191.00 $382.00 $2,750.00 $5,500.00
13 3.5 SY 6" Concrete Flume $8,285.00 $28,997.50 $500.00 $1,750.00 $100.00 $350.00 $685.71 $2,399.99 $500.00 $1,750.00
14 82 LF Orange Plastic Construction Fence $4.87 $399.34 $7.00 $574.00 $7.00 $574.00 $1.59 $130.38 $7.00 $574.00
15 125 LF Rice Waddle $6.40 $800.00 $15.00 $1,875.00 $45.00 $5,625.00 $6.89 $861.25 $10.00 $1,250.00
16 60 LF Rock Check Dam $35.00 $2,100.00 $50.00 $3,000.00 $65.00 $3,900.00 $31.80 $1,908.00 $35.00 $2,100.00
17 0.55 AC Hydromulch Disturbed Areas $4,727.00 $2,599.85 $7,500.00 $4,125.00 $2,000.00 $1,100.00 $2,540.00 $1,397.00 $2,000.00 $1,100.00
TOTAL SECTION D - STORM DRAIN CONSTRUCTION
ITEMS
BID TOTAL
Bid Bond
BRAZOS PAVING
$37,000.00
$43,100.00
$40,000.00
$230,074.00
$350,174.00
VOX CONSTRUCTION,
$29,496.00
$64,188.11
$31,495.00
$122,549.00 $94,535.82
$183,529.00 $219,714.92
$96,524.00
$162,899.69 $179,924.00
$31,000.00
$17,500.00
$26,155.00 $30,900.00 $19,480.00
$51,648.00 $21,500.00 $24,000.00
$64,296.69
Acknowledged Addendums
BASE BID
$20,800.00
B. DEMOLITION ITEMS
C. GRADING ITEMS
D. CHANNEL CONSTRUCTION ITEMS
LARRY YOUNG PAVING,
A. ALLOWANCES
Certification of Bid
TOTAL SECTION A ALLOWANCES
FOLLIS COLE ENVIRONMENTAL
60
61
December 8, 2011
Consent Agenda Item No. 2h
Plantation Oaks Waterline Design Contract
Work Order No. WF 1433732
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a resolution to
approve the professional services contract (Design Contract 12-008) with Bleyl and
Associates in the amount of $95,749.80, for the design of the Plantation Oaks Waterline
(WF1433732).
Relationship to Strategic Goals: Core Services and Infrastructure – Meet or exceed all
State or Federal Standards. Plan for and invest in infrastructure, facilities, services,
personnel, and equipment necessary to meet projected needs and opportunities.
Recommendation(s): Staff recommends approval of the professional services contract.
Summary: The waterline along State Highway 30 between Munson Avenue and Scarlett
O’Hara Drive is over 50 years old, and has reached the end of its service life. The existing
pipe material is ductile iron and has been degrading due to cathodic corrosion from adjacent
utilities. This project is for the replacement of the existing line with a PVC waterline which
is a corrosion resistant material, and decrease the maintenance currently associated with
the old fragile waterline.
This project has some challenges due to the number of existing utilities near the existing
waterline inside the TxDOT right-of-way. A significant amount of coordination with existing
utility providers is anticipated to ensure there are no interruptions in service to the
surrounding residents and businesses.
The existing driveways, landscaping and irrigation, and drainage infrastructure located in
this area also present a significant challenge. We also anticipate the need for coordination
with these residents to determine the best time for temporary water outages to allow the
service connections to be transferred to the new line.
Budget & Financial Summary: Funds in the amount of $240,318.00 are budgeted in the
Water Capital Projects Fund. Funds in the amount of $231.81 have been expended to date
leaving $240,086.19 for this contract and future expenses.
Attachments:
1.) Resolution
2.) Project Location Map
62
63
HARVEY ROADUNIVERSITY OAKS BLVDDOMINIK DRIVEMUNSON AVENUEHARDWOOD LANEBAYOU WOODS DRIVERHETT BUTLER DRIVEATHENS DRIVELYCEUM COURTOLYMPIA WAYSCARLETT OHARA DRIVESANCTUARY COURTMAGNOLIA DRIVE-0 200 400FeetPLANTATION OAKS WATERLINE64
December 8, 2011
Consent Agenda Item No. 2i
Stephen C. Beachy Central Park Improvements
Construction Contract
Project Number PK 1001
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a resolution to
approve the construction contract (Contract 12-030) with Dudley Construction in the
amount of $712,656.42, for the construction of the Stephen C. Beachy Central Park
Improvements project (PK 1001) which includes the replacement of the existing concessions
facility at the softball fields.
Relationship to Strategic Goals: Diverse Growing Economy - Diversified economy
generating quality, stable full-time jobs bolstering the sales and property tax base and
contributing to a high quality of life.
Recommendation(s): Staff recommends approval of the construction contract.
Summary: This project is for the Stephen C. Beachy Central Park Improvements was
included as a project in the 2008 Bond Election. These improvements include the
replacement of the existing concessions and restroom facility located at the softball fields in
Central Park. The existing building, which has reached the end of its service life, currently
has drainage issues and water leaks inside the facility. The new building will provide the
same function as the existing building, and will also help the city to attract softball
tournaments to the City of College Station.
Competitive Sealed Proposals were utilized as the delivery method for this project in order
to seek the best value for the City of College Station. In addition to the cost of
construction, staff reviewed and evaluated the contractor’s experience, safety record, and
financial stability. Out of seven proposals that were received, staff found that Dudley
Construction offered the best value to the City of College Station for the Central Park
Improvements Project.
Budget & Financial Summary: This project is funded from the 2008 Bond Authorization
in the amount of $930,000.00. Funds in the amount of $154,513.32 have been expended or
committed to date, leaving a balance of $775,486.68 for this contract and future expenses.
Attachments:
1.) Resolution
2.) Bid Tab
3.) Project Location Map
65
66
City of College Station - Purchasing DivisionRFP Tabulation for #12-012"Stephen C. Beachy Central Park Improvements"Open Date: Wednesday, October 26, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE11LSGeneral Overhead for all Work Including Mobilization, Bonds,Insurance and Related Items$77,000.00 $77,000.00 $26,000.00 $26,000.00 $3,000.00 $3,000.00 $22,865.00 $22,865.00 $450.00 $450.00 $24,650.00 $24,650.00 $35,000.00 $35,000.002 304 LF6" Water Line, AWWA C900 Class 200 PVC with Detector Tapeand Tracer Wire in Trench (48" Min. Cover).$15.67 $4,763.68 $57.04 $17,340.16 $0.00 $26.75 $8,132.00 $25.00 $7,600.00 $25.00 $7,600.00 $26.32 $8,001.283 100 LF6" Water Line, AWWA C900 Class 200 PVC by Bore with DetectorTape and Tracer Wire.$65.61 $6,561.00 $57.04 $5,704.00 $0.00 $64.20 $6,420.00 $60.00 $6,000.00 $60.00 $6,000.00 $64.00 $6,400.004 2 EA 6"X6" DI Tee.$362.36 $724.72 $100.00 $200.00 $0.00 $428.00 $856.00 $400.00 $800.00 $400.00 $800.00 $450.00 $900.0051EA6" Isolation Gate Valve with AMPRO use, LL526 Lockable Lid orEquivalent Approved by City.$868.02 $868.02 $450.00 $450.00 $0.00 $856.00 $856.00 $800.00 $800.00 $800.00 $800.00 $900.00 $900.006 1 EA Tie into Existing Waterline.$1,692.00 $1,692.00 $2,500.00 $2,500.00 $0.00 $856.00 $856.00 $800.00 $800.00 $800.00 $800.00 $900.00 $900.007 2 EA Fire Hydrant Assembly$3,445.00 $6,890.00 $3,600.00 $7,200.00 $0.00 $3,424.00 $6,848.00 $3,200.00 $6,400.00 $3,200.00 $6,400.00 $3,500.00 $7,000.008 2200 SF Block Sod Disturbed Areas in grass with common Bermuda.$0.35 $770.00 $120.00 $264,000.00 $0.00 $2.25 $4,950.00 $2.00 $4,400.00 $0.35 $770.00 $2.20 $4,840.009 1 LS Infield Gravel/Clay Mixture.$1,637.00 $1,637.00 $500.00 $500.00 $200.00 $200.00 $321.00 $321.00 $1,000.00 $1,000.00 $600.00 $600.00 $0.00 $0.0010 1 LSSCB Central Park Improvements complete in place, in fullaccordance with the technical specifications and as shown on theconstruction drawings, and including addendums, but excluding BaseBid items 1 through 9 for Public Waterline Improvements.$606,250.00 $606,250.00 $718,874.00 $718,874.00 $756,913.00 $756,913.00 $751,302.12 $751,302.12 $801,528.00 $801,528.00 $786,233.00 $786,233.00 $796,100.00 $796,100.00$760 113 00Vox Construction, LLC(Bryan, TX)$803 406 12PUBLIC WATER LINE IMPROVEMENTS$707 156 42$1 042 768 16GENERAL CONSTRUCTIONSUBTOTAL (ITEMS 1-9) $100,906.42TOTAL BASE BID (ITEMS 1-10)Dudley Construction Ltd.(College Station, TX)Follis-Cole Construction, LLC(Franklin, TX)Tri-Point Construction(Kingwood, TX)$323,894.16 $3,200.00 $52,104.00Don Jackson Construction, Inc.(Riesel, TX)JaCody, Inc.(College Station, TX)Bryan Consruction Co.(Bryan, TX)$28,250.00 $48,420.00 $63,941.28$829 778 00$834 653 00$860 041 28A.1 1 LS (Limestone Veneer); See Spec Section 012300.$2,300.00 $2,300.00 $1,250.00 $1,250.00 $8,500.00 $8,500.00 $16,050.00 $16,050.00 $1,750.00 $1,750.00 $2,288.00 $2,288.00 $2,300.00 $2,300.00A.2 1 LS (Building Foundation); See Spec Section 012300.$21,000.00 $21,000.00 $40,050.00 $40,050.00 $17,388.00 $17,388.00 $15,381.00 $15,381.00 $13,300.00 $13,300.00 $8,784.00 $8,784.00 $6,900.00$6,900.00A.3 1 LS (Wood Screen Fence); See Spec Section 012300.-$8,700.00 -$8,700.00 $750.00 $750.00 -$2,445.00 -$2,445.00 -$5,700.00 -$5,700.00 -$9,550.00 -$9,550.00 -$8,000.00 -$8,000.00 -$2,300.00 -$2,300.00A.4 1 LS (Asphalt Shingle Roofing); See Spec Section 012300.-$12,275.00 -$12,275.00 $18,162.00 $18,162.00 -$5,905.00 -$5,905.00 -$12,305.00 -$12,305.00 -$9,200.00 -$9,200.00 -$9,000.00 -$9,000.00 -$7,100.00 -$7,100.00A.5 500 LF (Fiber Optic PVC Conduit); See Spec Section 012300.$6.40 $3,200.00 $48.00 $24,000.00 $0.00 $10.61 $5,305.00 $0.00 $0.00 $0.00TOTAL ALTERNATESBASE BID PLUS ALL ALTERNATESFollis-Cole»Bidder miscalculated the totals for Bid Item 8, Subotal, Total Base Bid, Alternate 5 and Total Alternates. The highlighted totals above are correct and are based on the the bidder's unit prices. If there are discrepancies between the unit price and extension, the unit price will prevail.Tri-Point Construction»Bidder did not enter unit pricing for Bid Items 2 - 8 and Alternate 5. If there are discrepancies between the unit price and extension, the unit price will prevail. This bid cannot be accurately calculated and therefore, is considered non-responsive. Vox Construction»Bidder miscalculated the totals for Bid Item 8, Subtotal and Total Base Bid. If there are discrepancies between the unit price and extension, the unit price will prevail.»Bidder did not submit all proposal forms that must be included in order to fully evaluate and rank the proposal. Therefore, their proposal is considered non-responsive. Don Jackson Construction, Inc.$760,113.00$803,406.12$712,681.42 $1,126,980.16 $777,651.00 $822,137.12$707,156.42$1,042,768.16ADD/DEDUCT ITEMSNOTES:Certification of Bid TOTAL BASE BID (ITEMS 1-10)Bid BondAcknowledged Addendums$5,525.00 $84,212.00 $17,538.00 $18,731.00$829,778.00$834,653.00$860,041.28-$3,700.00 -$5,928.00 -$200.00$826,078.00 $828,725.00 $859,841.28»Bidder did not enter unit pricing for Alternate 5. If there are discrepancies between the unit price and extension, the unit price will prevail.JaCody, Inc.»Bidder did not enter unit pricing for Alternate 5. If there are discrepancies between the unit price and extension, the unit price will prevail.Bryan Construction»Bidder miscalculated the totals for Bid Items 2 and 8, Subtotal and Total Base Bid. The highlighted totals above are correct and are based on the the bidder's unit prices. If there are discrepancies between the unit price and extension, the unit price will prevail.»Bidder did not enter unit pricing for Alternate 5. If there are discrepancies between the unit price and extension, the unit price will prevail. Page 1 of 167
FRONTAGE 6 RD W
EARL RUDDER FW Y SE A R L R U D D E R F W Y N
KRENEK TAP ROADCENTRAL PARK LANEFRONTAGE 6 ROAD EASTST THOMAS RDONRAMP 6 SRECREATION DRIVE-0 200 400FeetCentral Park ImprovementsProposed BuildingSTEPHEN C. BEACHYCENTRAL PARK68
December 8, 2011
Consent Agenda Item No. 2j
Renewal Agreement for Gasoline and Diesel Fuel
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion on renewing the annual
contract for gasoline and diesel fuel (Contract #10-054) with Brenco Marketing Corporation
for one year; and authorize the annual estimated expenditures of $1,552,000.00.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends approval of the renewal of the contract and
authorize estimated annual expenditures totaling $1,552,000.00 to Brenco Marketing
Corporation. The contract has firm fixed prices for profit and delivery, allowing the City to
pay cost (which fluctuates) plus markup. The terms and conditions of the original
agreement remain unchanged for the renewal term. The annual estimated expenditures are
based on the anticipated annual fuel usage and the average price per gallon over the past
year for gasoline and diesel.
Summary: Texas A&M University formally solicited bids for gasoline and diesel fuel for
itself and on behalf of several local agencies including: City of College Station, City of Bryan,
Brazos County, Bryan ISD and College Station ISD. Four (4) sealed bids were received and
opened on July 20, 2009. Brenco Marketing Corporation’s bid offered the best value
meeting specifications.
This renewal agreement will allow the City to renew the agreement for a term of one year,
December 20, 2011 through December 19, 2012. This is the second of four possible
renewal terms available. Fuel is placed in inventory and is available at two (2) locations:
Public Works Fleet Operations and Public Utilities Warehouse.
Budget & Financial Summary: Funds are available and budgeted in each fund.
Expenses are charged to the appropriate fund/department as fuel is used.
Attachments: Renewal Letter Acceptance
69
70
71
December 8, 2011
Consent Agenda Item No. 2k
Electronic Credit Card Processing and Merchant Account Services
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director of Business Services
Agenda Caption: Presentation, possible action, and discussion regarding a Service Contract
with Payment Processing Inc. for Electronic Credit Card Processing and Merchant Account Services
for an initial three (3) year term with estimated banking fees and service charges not to exceed
$750,000 annually; and authorization for the City Manager to approve related Billing Schedules as
needed from time to time.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends approval of the contract for an initial term of three (3)
years with two (2) additional one (1) year renewal options; and staff recommends Council delegate
authority to the City Manager to approve Billing Schedules as needed.
Summary: In May 2002, Utility Customer Service began accepting credit cards for utility
payments. Since that time, Council has approved Municipal Court, Police, Parks, Accounting, and
Planning & Development to accept credit card payments. We accept Visa, Mastercard and Discover.
The City receives a special (lower) interchange rate for municipal utilities. The City absorbs the
banking and service fees related to accepting credit cards except in Municipal Court. In February
2011, we began charging a convenience fee at Court for fines and fees paid using a credit or debit
card. Approximately $35,775 has been collected in Court as a convenience fee since February
2011. Billing schedules are subject to change based on volume. And a new billing schedule is
required to be approved each time a new merchant account/location is added. Street meters in
Northgate is expected to be added in the near future. Staff is requesting that the City Manager be
authorized to approve billing schedules as needed from time to time during the term of the
agreement.
Our current contract with PPI was for an initial three (3) year term not to exceed $1,000,000
annually. This contract ended June 12, 2011. In June 2011, Council approved month-to-month
renewal(s) until Staff could develop, issue, and negotiate a new contract for credit card processing
services. New negotiated service rates combined with lower banking interchange rates
will save the City approximately $143,000 annually in processing fees.
Budget & Financial Summary: Banking and services fees for accepting credit cards are charged
to each department that accepts Visa, Mastercard and Discover. Following is the gross receipts by
credit card and corresponding fees by department for FY 11 and estimated fees for FY 12:
FY’11 Gross Estimated Estimated
Receipts FY’11 Fees FY’12 Fees Savings
Utility Customer Service $39,971,335 $494,991 $400,438 $ 94,553
Municipal Court 3,052,280 44,454 24,313 20,141
Parks 823,553 16,123 11,223 4,900
Accounting* 799,083 17,165 2,609 14,556
Northgate (garage) 350,481 13,002 13,294 (292)
Planning/Development 357,429 8,748 5,739 3,009
Northgate (parking lot meters) 261,881 36,229 31,202 5,027
Police 222,786 3,161 2,095 1,066
Lic/Rental Reg 5,280 210 146 64
TOTALS $45,844,108 $634,083 $491,059 $143,024
*We discontinued allowing Hotel/Motel taxes to be paid by credit card in May 2011.
Attachments: Service Contract available in City Secretary’s Office
72
December 8, 2011
City Council Consent Agenda Item No. 2L
2012 Council Meeting Calendar
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion regarding adoption of the 2012
Annual Council Calendar.
Summary: The schedule lists the 2nd and 4th Thursdays for 2012 Council Meeting dates.
Should there be a conflict; alternate dates will be provided for the City Council to choose from
due to schedule conflicts.
This schedule is provided to the public on the City’s website.
Attachments:
· 2012 Council Meeting and Holiday Calendar
73
2012 COUNCIL CALENDAR
1 New Year’s Day
2 City Offices Closed
12 Regular Meeting
16 M.L. King Jr. Day (City
offices closed)
26 Regular Meeting
26-27 Texas City Mgt Assoc. I
JANUARY
S M T W Th F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
JULY
S M T W Th F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
4 Independence Day
(City offices closed)
12 Regular Meeting
26 Regular Meeting
9 Regular Meeting
23 Regular Meeting
17-19 TML Elected Officials
FEBRUARY
S M T W Th F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29
AUGUST
S M T W Th F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
9 Regular Meeting
23 Regular Meeting
8 Regular Meeting
12-16 NLC-Washington, DC
22 Regular Meeting
22-23 Texas City Mgt Assoc. II
MARCH
S M T W Th F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
SEPTEMBER
S M T W Th F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
3 Labor Day (City Offices
Closed)
13 Regular Meeting
20 Regular Meeting
12 Regular Meeting
6 Good Friday (City
Offices Closed)
26 Regular Meeting
APRIL
S M T W Th F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
OCTOBER
S M T W Th F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
7-10 ICMA Annual
Conference
11 Regular Meeting
25 Regular Meeting
9-12 Chamber Washington
10 Regular Meeting
24 Regular Meeting
28 Memorial Day (City
offices closed)
MAY
S M T W Th F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
NOVEMBER
S M T W Th F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
8 Regular Meeting
12 Veteran’s Day
13-16 TML Annual Conf.
19 Regular Meeting
22 -23 Thanksgiving (City
Offices closed)
27-1 NLC Conference
7-10 TX City Mgt Assoc
Annual
14 Regular Meeting
28 Regular Meeting
JUNE
S M T W Th F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
DECEMBER
S M T W Th F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
1 NLC Conference
13 Regular Meeting
24-25 Christmas (City
Offices Closed)
Blue=Regular Council Dates Mauve=Offices Closed Peach=Council Conferences Green-Special Meeting 74
December 8, 2011
Consent Agenda Item No. 2m
Annual price agreement for the purchase of fire protective equipment.
To: David Neeley, City Manager
From: R. B Alley III, Fire Chief
Agenda Caption: Presentation, possible action, and discussion regarding an annual price
agreement with Daco Fire Equipment, in the amount of $74,175.93 for personal fire
protective equipment.
Strategic Initiative: Core Services and Infrastructure – Maintain and rehabilitate
equipment.
Recommendation(s): Staff recommends approval of this contract.
Summary: Purchases will be made from Daco Fire through Buyboard Contract #363-10.
Each product and service on the Buyboard has been carefully and competitively bid and
awarded based on Texas Statutes by the Local Government Purchasing Cooperative. This
cooperative is administered by the Texas Association of School Boards and is endorsed by
the Texas Municipal League and the Texas Association of Counties. This is for personal
protective equipment for 18 new firefighters and for any personal protective equipment that
has reached the maximum service life or does not successfully pass the advanced inspection
process as required by he the Texas Commission on Fire Protection.
Budget & Financial Summary: Funds are budgeted for 25 replacement gear sets in the
FY12 annual budget in accounts 001-4251-562-2550 and 001-4253-568-2550. Funds for 18
sets of gear were included in the Service Level adjustment for FY12 to staff fire station 6
with firefighters.
Attachments:
Daco Fire Personal Protective Equipment Quote
75
Estimate
Date
11/11/2011
Estimate #
608
Name / Address
COLLEGE STATION FIRE DEPARTMENT
Ship To
DACO FIRE EQUIPMENT
201 AVE R
PO BOX 5006
LUBBOCK, TX 79408
Terms
Net 30
Rep
GD
FOB
Phone #
806-763-0808
Fax #
806-763-9151
Total
Subtotal
Sales Tax (0.0%)
Item Description Qty Rate Total
LIOCLTM-32 LIBERTY COAT, 32"43 1,023.00372 43,989.16T
LIOPLBM LIBERTY PANT 43 702.01791 30,186.77T
PER TECHNICAL SPECS DATED 9-26-11 WITH THE
ADDITIONS/CHANGES DATED 10-18-11
ABOVE PRICE INCLUDES SUSPENDERS AND
FREIGHT.
BUY BOARD CONTRACT# 363-10
$74,175.93
$74,175.93
$0.00
76
December 8, 2011
Consent Agenda Item No. 2n
2012 Health Plan Stop Loss Renewal
January 1, 2012 – December 31, 2012
To: David Neeley, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion on approving the
Stop Loss reinsurance for the City’s self-funded health plan with Blue Cross and Blue
Shield of Texas (BCBS) for the period of January 1, 2012 through December 31,
2012. The estimated annual premiums are $552,888.
Recommendation(s): Staff recommends approval of 2012 Stop Loss renewal.
Summary: Stop loss coverage is an insurance policy that protects the City from
specific large medical or prescription drug claims and/or from an aggregate amount
of overall high claims.
An RFP was sent out for stop loss coverage and BCBS was the only carrier to provide
a proposal. With an adjustment to the deductible, the premiums will increase
approximately 12% for 2012. Without the deductible adjustment, the renewal would
increase by 40%. The 2012 plan year projected costs are based on a monthly
average of 840 employees, retirees and COBRA participants on the plan.
The renewal document is available for review in the City Secretary’s Office.
Budget and Financial Summary: Funds are available and budgeted in the
employee benefits fund.
Attachments: N/A
77
December 8, 2011
Regular Agenda Item No. 2o
2012 Health Plan Claims Expenditures
January 1, 2012 – December 31, 2012
To: David Neeley, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion on approving
projected claim expenditures for the period of January 1, 2012 through December
31, 2012. The projected amount for claims is $7,008,750.
Recommendation(s): Staff recommends approval of 2012 projected health plan
claim expenditures.
Summary: The City’s health plan includes:
§ Blue Cross and Blue Shield - Medical/Dental/Prescription/Stop Loss Coverage;
§ Minnesota Life – Basic Life Insurance and Accidental death and
dismemberment;
§ Deer Oaks - Employee Assistance Program;
§ Daily Access - Flexible Spending Account Administration; and
The 2012 plan year projected costs are based on a monthly average of 840
employees, retirees and COBRA participants on the plan. This represents a cost to
the City of approximately $807 per employee per month, or $9684 per employee per
year. Claims projections include a 9% increase over 2011, which trends with the
national average.
The administration service fees to Blue Cross and Blue Shield in the amount of
$425,981 were approved on November 21, 2011.
The Stop Loss reinsurance services with Blue Cross and Blue Shield are on a
separate consent agenda item.
Budget and Financial Summary: Funds are available and budgeted in the
employee benefits fund.
Attachments:
1. 2012 Cost Projections
78
Executive Summary
Projected Program Costs for Claims and Administrative Fees
01-01-2012 to 12-31-2012
Average Monthly Employees on Health Plan 840
Administration PEPM*Annual Expense
Medical (including wellness)$38.54 388,483$
Dental $3.72 37,498$
Pharmacy $0.00 -$
EAP $1.35 13,608$
Specific Stop Loss $49.48 498,758$
Aggregate Stop Loss $5.37 54,130$
Basic Life Insurance rate = .009% payroll volume 85,544$
Basic AD&D rate = .003% payroll volume 28,515$
Flexible Spending Acct**5.50$ 19,800$
Other Admin 100$
Total Fixed Costs $111.75 1,126,436$
Claims PEPM*Annual Expense
Medical $515.68 $5,198,034.00
Dental $47.91 $482,891.00
Pharmacy (Opt 1 & 2)$131.73 $1,327,825.00
Total Claims $695.31 $7,008,750.00
Total Projected Cost $807.06 $8,135,185.80
*Per Employee Per Month
**Based on a projected 300 employees participating
79
December 8, 2011
Consent Agenda Item No. 2p
Third Party Administrator Services for Fiscal Year 2012
To: David Neeley, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion regarding contract renewal for
Third-Party Claims Administration with A S & G Claims Administration Inc., for an annual
expenditure of $52,000.
Relationship to Strategic Goals: Goal I.1 Spending taxpayer money efficiently.
Recommendation(s): In September 2008, Abercrombie Simmons & Gillette, Inc. was selected
from a group of ten proposals for the Third-Party Claims Administration. The approved
contract provided for four (4) one-year renewals. Staff recommends renewal of this contract
with A S & G Claims Administrators, Inc., for the City’s Third-Party Claims Administration, and
authorization to pay up to $525,000 for anticipated Worker’s Compensation and Liability
claims.
Summary: The City of College Station is self-insured, which requires claims adjustment services
on all worker’s compensation claims and significant liability claims. A S & G Claims
Administrators, Inc. has provided excellent customer service while continuing to assist the City
in reducing claims administration costs. This is the third renewal option and is effective
October 1, 2011 through September 30, 2012.
Budget & Financial Summary: Funds are available in the Property/Casualty Fund and the
Worker’s Compensation Fund of the FY12 budget to pay this premium and to pay anticipated
claims.
Attachments: Contract Renewal for Third-Party Claims Administration is available in the City
Secretary’s Office.
80
81
82
83
December 8, 2011
Consent Agenda Item No. 2q
Proposed National Junior College
Football Bowl Game
To: David Neeley, City Manager
From: Frank Simpson, Deputy City Manager
Agenda Caption: Presentation, possible action, and discussion regarding a proposal to
bring an annual National Junior College Athletic Association Football Bowl Game to Bryan-
College Station.
Relationship to Strategic Goals: III. Diverse Growing Economy
Recommendation: Staff recommends that Council commit to authorizing the expenditure
of $25,000 from Hotel Occupancy Tax funds in the event that the community is awarded a
National Junior College Football Bowl Game.
Summary: In August 2011, Blinn College began working with the Bryan-College Station Convention
and Visitors Bureau on a proposal to bring an annual national junior college football bowl game to the
community beginning in December of 2012. Since that initial meeting, the group has met with Texas
A&M officials to garner support and approval to use Kyle Field, and have been working to put together
anticipated attendance numbers, budget, etc. Blinn College and the CVB are confident about their
progress, and quite excited about the Brazos Valley Bowl presented by Blinn College being an
outstanding December event each year for our community. It is anticipated that the bowl game will
bring visitors into the community increasing hotel stays and bringing patrons to restaurants and
businesses in a month that typically has fewer visitors.
A commitment of $25,000 of City Hotel Occupancy Tax funds is being requested as part of the proposal
to be submitted by Blinn Junior College for this community to host a 2012 junior college bowl game. If
Blinn is not successful in being awarded the game or it doesn’t actually take place, then the City will not
be obligated to fund the $25,000.
Budget & Financial Summary:
An economic impact analysis for a community event is never an exact calculation. If three analyses were
done by three different individuals, all would most likely yield different results. The type of economic
impact analyses for community events supported by “experts” (such as John L. Crompton or Seokho Lee,
both of Texas A& M University) measure return to those in the community rather than focusing on just
governmental revenues that are generated. This is most accurately done from actually surveying
attendees.
Since this proposed bowl game has not taken place and where the teams will be from won’t be known
until very late 2012, any economic impact estimate is really just a guess. However, it is believed that at
least 250 out of area visitors will attend the game and spend at least an average of $100 over the one or
two days they are here. That would at least have an economic impact return matching the HOT tax
sponsorship. An analysis can be done after the bowl game to have an actual estimated economic
impact.
84
December 8, 2011
Consent Agenda Item No. 2r
Lease Agreement with the Convention and Visitors Bureau
To: David Neeley, City Manager
From: Frank Simpson, Deputy City Manager
Agenda Caption: Presentation, possible action, and discussion regarding the lease
agreement between the City of College Station and the Brazos Valley Convention and
Visitors Bureau (CVB).
Recommendation(s): Staff recommends approval of the lease agreement.
Summary: The Convention and Visitors Bureau currently leases the City-owned real
property located at 715 University Drive East in the Chimney Hill Shopping Center.
The new lease agreement contains a three year term with a two year option exclusively with
the CVB. In the event the City determines it is in the best interest of its citizens to use the
premises for another purpose, including economic development, the City may terminate the
lease by giving 180 days advance written notice to the CVB.
The CVB agrees to maintain commercial general liability insurance and will name the City as
an additional insured.
Budget & Financial Summary: Under the new lease, the CVB is responsible for utilities,
insurance, taxes, repairs, and a pro rata share for common area maintenance expenses.
Any necessary capital expenditure will be coordinated with the City and will be paid for from
the City’s available funding.
Attachments:
1. Lease Agreement
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
December 8, 2011
Consent Agenda Item No. 2s
Annual Agreement for Steel, Fiberglass, and Concrete Electric Distribution Poles
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action, and discussion on a bid award for the purchase
of steel, fiberglass, and concrete electric distribution poles to KBS Electric $105,520; HD Utilities
$136,230; Techline $7,467; and StressCrete $244,280 for a total of $493,497.00.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): Recommend award to the lowest responsible bidders meeting
specifications.
Group A: KBS Electric $73,805
Group B: KBS Electric $31,715
Group C: HD Utilities $136,230
Group D: Techline $7,467
Group E: StressCrete $183,795
Group F: StressCrete $60,485
Summary: These purchases will be made upon award of this agreement. The poles are
maintained in the electrical inventory and expensed as necessary. These purchases will be made
as needed during the term of the agreement. The various poles are maintained in Electrical
Inventory in an inventory account and expensed as necessary during the agreement period. The
purchasing agreement period shall be for one (1) year with the option to renew for two additional
one year terms.
Budget & Financial Summary: Ten (10) sealed, competitive bids were received and opened on
November 23, 2011. Funds are budgeted and available in the Electrical Fund. Various projects
may be expensed as supplies are pulled from inventory and issued.
Attachments: Bid Tabulation No. 12-025
112
City of College Station - Purchasing Division
Bid Tabulation for No. 12-025
"Annual Steel, Fiberglass Composite Concrete Poles"
Open Date: Wednesday, November 23, 2011 @ 2:00 p.m.
Page 1 of 1
ITEM QTY UNIT C/S STOCK #DESCRIPTION
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
A-1 10 ea 285-065-00020 30' Steel Pole $0.00 $817.00 $8,170.00 $860.00 $8,600.00 $803.00 $8,030.00 $840.00 $8,400.00 $0.00 $670.00 $6,700.00 $0.00 $0.00 $972.00 $9,720.00
A-2 10 ea 285-065-00010 40' Steel Pole $0.00 $1,303.00 $13,030.00 $1,271.00 $12,710.00 $1,191.00 $11,910.00 $1,230.00 $12,300.00 $0.00 $1,010.00 $10,100.00 $0.00 $0.00 $1,435.00 $14,350.00
A-3 20 ea 285-065-00011 45' Steel Pole $0.00 $1,406.00 $28,120.00 $1,565.00 $31,300.00 $1,523.00 $30,460.00 $1,570.00 $31,400.00 $0.00 $1,645.00 $32,900.00 $0.00 $0.00 $1,896.00 $37,920.00
A-4 10 ea 285-065-00012 50' Steel Pole $0.00 $1,496.00 $14,960.00 $1,702.00 $17,020.00 $1,644.00 $16,440.00 $1,690.00 $16,900.00 $0.00 $1,985.00 $19,850.00 $0.00 $0.00 $2,357.00 $23,570.00
A-5 5 ea 285-065-00013 55' Steel Pole $0.00 $1,905.00 $9,525.00 $1,874.00 $9,370.00 $2,536.00 $12,680.00 $2,590.00 $12,950.00 $0.00 $2,340.00 $11,700.00 $0.00 $0.00 $2,659.00 $13,295.00
B-1 5 ea 285-065-00016 50' Steel Self-Supporting Pole 6 Degree Angle $0.00 $1,551.00 $7,755.00 $0.00 $0.00 $2,445.00 $12,225.00 $4,672.00 $23,360.00 $2,680.00 $13,400.00 $0.00 $0.00 $2,588.00 $12,940.00
B-2 5 ea 285-065-00017 50' Steel Self-Supporing Pole 12 Degree Angle $0.00 $2,278.00 $11,390.00 $0.00 $0.00 $3,335.00 $16,675.00 $5,708.18 $28,540.90 $2,560.00 $12,800.00 $0.00 $0.00 $3,549.00 $17,745.00
B-3 5 ea 285-065-00018 50' Steel Self-Supporting Pole 18 Degree Angle $0.00 $2,514.00 $12,570.00 $0.00 $0.00 $3,926.00 $19,630.00 $9,366.70 $46,833.50 $2,385.00 $11,925.00 $0.00 $0.00 $3,769.00 $18,845.00
C-1 60 ea 285-065-00024 40' Fiberglass Composite Pole Class 3 $0.00 $1,462.00 $87,720.00 $1,691.00 $101,460.00 $1,003.00 $60,180.00 $1,253.00 $75,180.00 $2,338.00 $140,280.00 $0.00 $2,404.00 $144,240.00 $0.00 $0.00
C-2 60 ea 285-065-00022 45" Fiberglass Composite Pole Class 2 $0.00 $2,095.00 $125,700.00 $2,054.00 $123,240.00 $1,161.00 $69,660.00 $1,568.00 $94,080.00 $2,992.00 $179,520.00 $0.00 $2,635.00 $158,100.00 $0.00 $0.00
C-3 5 ea 285-065-00025 50' Fiberglass Composite Pole Class 2 $0.00 $2,468.00 $12,340.00 $2,835.00 $14,175.00 $1,278.00 $6,390.00 $1,680.00 $8,400.00 $3,511.38 $17,556.90 $0.00 $2,861.00 $14,305.00 $0.00 $0.00
Total Group C
D-1 3 ea 285-065-00026 50' Fiberglass Composite Pole with 12 Degree Angle $0.00 $4,946.00 $14,838.00 $3,457.00 $10,371.00 $0.00 $2,489.00 $7,467.00 $6,898.18 $20,694.54 $0.00 $4,382.00 $13,146.00 $0.00 $0.00
Total Group D
E-1 5 ea 540-070-00020 35' Prestressed Spun Cast Concrete Pole $1,348.00 $6,740.00 $0.00 $1,662.00 $8,310.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,299.00 $6,495.00 $0.00
E-2 15 ea 540-070-00010 40' Prestressed Spun Cast Concrete Pole $1,544.00 $23,160.00 $0.00 $1,773.00 $26,595.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,468.00 $22,020.00 $0.00
E-3 50 ea 540-070-00008 45' Prestressed Spun Cast Concrete Pole $1,751.00 $87,550.00 $0.00 $1,844.00 $92,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,714.00 $85,700.00 $0.00
E-4 15 ea 540-070-00009 50' Prestressed Spun Cast Concrete Pole $1,975.00 $29,625.00 $0.00 $2,400.00 $36,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,927.00 $28,905.00 $0.00
E-5 15 ea 540-070-00011 55' Prestressed Spun Cast Concrete Pole $2,448.00 $36,720.00 $0.00 $2,870.00 $43,050.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,120.00 $31,800.00 $0.00
Total Group E
F-1 5 ea 540-070-00021 50' Prestressed Spun Cast Concrete Pole 6 Degree Angle $2,405.00 $12,025.00 $0.00 $2,452.00 $12,260.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,122.00 $10,610.00 $0.00
F-2 5 ea 540-070-00018 50' Prestressed Spun Cast Concrete Pole 12 Degree Angle $2,818.00 $14,090.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,898.00 $14,490.00 $0.00
F-3 10 ea 540-070-00019 50' Prestressed Spun Cast Concrete Pole 18 Degree Angle $3,437.00 $34,370.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,447.00 $34,470.00 $0.00
Total Group F
GROUP "A" MATERIALS SUBTOTAL
Manufacturer
GROUP "B" MATERIALS SUBTOTAL
Manufacturer
GROUP "C" MATERIALS SUBTOTAL
Manufacturer
Delivery
GROUP "D" MATERIALS SUBTOTAL
Manufacturer
Delivery
GROUP "E" MATERIALS SUBTOTAL
Manufacturer
Delivery
GROUP "F" MATERIALS SUBTOTAL
Manufacturer
Delivery
HD Utilities bid alternate on Group C:
Does not meet technical specs - non-responsive
Lowest responsible bidder meeting technical specs
Superior Power Poles
C-3 $2,480 RSI - 8 week delivery
$174,920.00
Superior Power Poles
$59,570.00
Superior Power Poles
45 days
6-8 weeks
6-8 weeks
Composite Materials Tech
SkyCast
18-20 weeks
C-1 $2,280 RSI - 8 week delivery
C-2 $2,280 RSI - 8 week delivery
100 days
Total $286,0000
Alliance Composite
$7,467.00
$12,260.00
Shakespeare
KBS has a minimum order of 20 mixed poles per order
NOTES:
StressCrete
$60,485.00
Wesco
$316,645.00
$0.00
$13,146.00
$81,950.00
$48,530.00
$177,660.00
Techline Power-Lite Industries
$81,250.00
$38,125.00
Power-Lite
50 days
12 weeks
Shakespeare
12 weeks
TEC
Trinity McWane Valmont
10 weeks
HD Utilities
$81,250.00
$38,125.00
$0.00
$0.00
$0.00
$0.00
$0.00
$98,734.40
$337,356.90
$20,694.54
RS Technologies, Inc.
$98,734.40
RS Technologies
RS Technologies
$0.00
$0.00
$20,694.54
$337,356.90
Certification of Bid
StressCrete Inc.KBS Electric Dist.
GROUP "A" MATERIALS (Steel Poles)
$73,805.00
$183,795.00
GROUP "B" MATERIALS (Steel Self-Supporting Poles)
GROUP "C" MATERIALS (Fiberglass Composite Cass 3 Wood Equivalent Poles)
GROUP "D" MATERIALS (50' Fiberglass Composite Pole)
GROUP "E" MATERIALS (Prestrees Spun Cast Concrete Pole)
GROUP "F" MATERIALS (Prestressed Spun Cast Concrete Self-Supporting Poles)
$183,795.00
Total Group B
Delivery
$0.00
$0.00
$0.00
$0.00
$14,838.00 $10,371.00
$79,000.00
Composite Materials Tech
$31,715.00
$225,760.00 $238,875.00
18-20 weeks
Alliance Composite
Delivery
TransAmerican
$98,855.00
TAPP
14-18 weeks
$49,530.00
Trinity Valmont
Total Group A $79,000.00
$0.00
$238,875.00
$10,371.00
$206,155.00
Incomplete$60,485.00
$73,805.00
$31,715.00
$225,760.00
$14,838.00
RS Technologies Power-Lite
100 days
TAPP
14-18 weeks
$0.00
$0.00
$81,950.00
$48,530.00
$177,660.00
$7,467.00
$0.00
$0.00
$79,520.00
$0.00
$136,230.00
$0.00
$0.00
$0.00
$0.00 $0.00
$0.00 $174,920.00 $0.00
$0.00 $59,570.00 $0.00
$0.00 $98,855.00
$0.00 $0.00 $49,530.00
$316,645.00 $0.00 $0.00
40-50 days
40-50 days
4 weeks
4 weeks
8-10 weeks
7-8 weeks
7-8 weeks
50 days
50 days
8-10 weeks
8-10 weeks
$13,146.00
$206,155.00
113
December 8, 2011
Regular Agenda Item No. 1
Adoption of Latest Construction Codes
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on
ordinances amending Chapter 3, “Building Regulations” of the Code of Ordinances of the
City of College Station, Texas, adopting the 2012 International Building Code and the 2011
National Electrical Code and Chapter 6, “Fire Protection” of the Code of Ordinances of the
City of College Station, Texas, adopting the 2012 International Fire Code and 2012 Life
Safety Code.
Relationship to Council Strategic Plan: Core Services and Infrastructure, Neighborhood
Integrity, Diverse Growing Economy, and Sustainable City.
Recommendation(s): The Construction Board of Adjustment and Appeals considered the
aforementioned codes at a series of public meetings during October and November of this
year and recommend approval of the codes and amendments as presented. Staff also
recommends approval.
Summary: These ordinances adopt the latest edition of the International Building Codes (I-
Codes), the latest edition of the National Electrical Code (NEC), and the latest edition of the
Life Safety Code for use in College Station.
The City of College Station currently uses the 2009 edition of the I-Codes and the 2008
edition of the NEC. The International Code Council and National Fire Protection Association
issues updated codes every three years. The changes included in the latest codes help
clarify intent, improve energy efficiency, and strengthen requirements designed to
safeguard the public health, safety, and general welfare.
In addition to the presentations to the Construction Board, staff presented an overview of
the changes contained in the International Residential Code to representatives of the local
Home Builder’s Association.
Budget & Financial Summary: N/A
Attachments:
1. Ordinances
2. Summary of Changes – Building Codes and National Electrical Codes
3. Summary of Changes – Fire Code
4. A copy of the 2011 National Electrical Code and the 2012 International Codes are
available in the City Secretary’s Office
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
2009 INTERNATIONAL CODES AND 2008 NATIONAL ELECTRICAL CODE
SUMMARY OF SIGNIFICANT CHANGES
2012 International Building Code
Overview of Changes
The scope of the International Building Code (IBC) applies to the construction, alteration,
movement, enlargement, replacement, repair, use and occupancy, location, maintenance, and
removal or demolition of buildings and structures. The IBC establishes the minimum
requirements to safeguard the public health, safety and general welfare through structural
strength, proper exits, and sanitation. The IBC is also designed to provide safety for firefighters
and emergency responders from fire and other hazards associated with the buildings
environment.
The 2012 IBC continues to establish minimum regulations for building systems using prescriptive
and performance-related provisions. The code changes in this cycle result in technical
consistency with the other International Codes.
New in the 2012 Edition
308.2 Definitions (A number of definitions related to care facilities have been added and some
existing definitions have been revised to provide clarity and consistency in application.)
308.4 Institutional Group I-2 (A Group I-2 occupancy classification is now only applicable to those
medical facilities where six or more individuals incapable of self-preservation are receiving care.)
403.6.1 Fire service access elevator (The minimum number of fire service access elevators
required in applicable high-rise buildings has been increased from one to two where multiple
elevators are provided in the building.)
406.5.2.1 Openings below grade (A clear horizontal space, whose minimum distance based on
the depth of the open parking garage’s exterior wall openings, must now be provided adjacent to
any such openings located below grade.)
422 Ambulatory Care Facilities (In a multi-tenant or mixed-occupancy building where there are
uses present other than an ambulatory care facility, a fire partition is now required between the
care facility and those nonrelated spaces where the ambulatory care facility is intended to have at
least four care recipients incapable of self-preservation at any one time.)
509 Incidental Uses (The concept of incidental uses has been clarified by eliminating the previous
relationship with the mixed-occupancy provisions.)
602 Fire-Resistance Rating Requirements for Exterior Walls Based on Fire Separation Distance
(Nonbearing exterior walls that are permitted to have unlimited unprotected opening based on
Table 705.8 are no longer required to have a fire-resistance rating due to fire separation
distance.)
706.2 Structural stability (In order to satisfy the intended objective of structural stability, the use of
a double fire wall complying with NFPA 221 is now permitted as an alternative to a single fire
wall.)
716.3 Marking Fire-Rated Glazing Assemblies (The allowance for the use of wired glass without
compliance with the appropriate test standards has been deleted.)
903.2.2 Ambulatory care facilities (Automatic sprinkler requirements for Group B ambulatory care
facilities are now regulated on a floor-by-floor basis.)
160
903.2.11.2 Rubbish and linen chutes (Automatic sprinkler protection requirements for rubbish and
linen chutes have been clarified for consistency of application.)
905.4 Location of Class I standpipe hose connections (Requirements for roof hose connections
on Class I standpipes have been clarified.)
906.1 Where required (Portable fire extinguishers are no longer required in many public and
common areas of Group R-2 occupancies provided a complying extinguisher is provided within
each individual dwelling unit.)
907.2.1Group A (Requirements for a fire alarm system in a building housing two or more Group A
occupancies are now based on whether or not the occupancies are in separate fire areas.)
907.2.1.2 Emergency voice/alarm communication captions (Mass notification fire alarm signals in
large stadiums, arenas, and grandstands now require captioned messages.)
907.2.3 Group E (An emergency voice/alarm communications system is now required in Group E
occupancies with an occupant load of 30 or more.)
907.2.11.3 Interconnection (The smoke alarm interconnection requirements are now applicable to
Group I-1 occupancies and include allowances for use of wireless alarms.)
908.7 Carbon monoxide alarms (In new and existing buildings, carbon monoxide (CO) alarms are
now required in Group R and I occupancies with fuel burning appliances or attached garages.)
1001.4 Fire safety and evacuation plans (A reference is now provided to the IFC provisions
addressing emergency planning, procedures, and training programs in order to have consistent
requirements for the development of evacuation plans.)
1005 Means of Egress Sizing (Reduced exit width factors have been established for sprinklered
buildings provided with an emergency voice/alarm communication systems, and the exit
width/capacity requirements are now presented in a more logical and organized layout.)
1007.3 Accessible Stairways and 1007.7 Exterior area for assisted rescue (Exterior areas for
assisted rescue can now be provided on stories above the level of exit discharge. In addition,
open interior exit access stairways are now recognized as accessible means of egress
components.)
1009 Stairways and 1010 Ramps (Revisions have been made throughout the code to coordinate
the provisions for unenclosed interior stairways and ramps that can be used as a portion of the
means of egress.)
1011.2 Floor-level exit signs in Group R-1 (Where general-use exit signs are required in Group R-
1 occupancies, low-level exit signs must also be provided in the means of egress serving the
guest rooms.)
1013.8 Window Sills (The guard requirements for operable windows having a sill height more
than 72 inches above the finished grade have been relocated from Chapter 14 to the general
guard provisions of Chapter 10 and the minimum window sill height at which a guard is not
required has been increased from 24 inches to 36 inches.)
2406.4 Hazardous locations (The hazardous locations identified in the safety glazing provisions
have been reorganized and clarified in order to provide better consistency between the IBC and
IRC.)
161
2012 International Residential Code
Overview of Changes
The International Residential Code (IRC) is a stand alone code that regulates the construction of
detached one-and-two family dwellings and townhouses not more than three stories in height.
There have been significant changes made to the IRC since the initial 2000edition. This overview
is intended to highlight many of the changes contained in the 2012 IRC.
New In the 2012 Edition
R302.5.1 – Garage Opening Protection (Doors between the garage and dwelling until now require
self-closing devices.)
R303.5 and P3103.5 – Ventilation Intake Openings (The minimum vertical clearance between a
contaminant source and an outdoor air intake below has increased from 2 feet to 3 feet.)
R308.4.6 – Glazing Adjacent Stairs and Ramps (For glazing that is not considered to be in a
hazardous location, the rule for the minimum height above a tread at the side of a stairway is now
36 inches to correspond to the height of a guard as previously found in the exception. Other
revisions to the text clarify the meaning and application of the glazing requirements at stairways.)
R308.4.7 – Glazing Adjacent to the Bottom Stair Landing (The provisions for glazing installed
near the landing at the bottom of a stairway have been revised to clarify the application. The
threshold for the minimum height above the walking surface is now 36 inches for determining that
the glazing is not a hazardous location.)
R314.5 – Interconnection (The code now specifically recognizes wireless technology in lieu of
interconnection for smoke alarms installations in both new and existing dwelling units. The
interconnection provisions have been moved out of the sections related to location and power
source and places in a new section R314.5.)
R501.3 – Fire Protection on Floors (With some exceptions, the code now requires ½-inch gypsum
board or equivalent material to be applied to the underside of floor assemblies in buildings
regulated by the IRC.)
R602.1.1 – End-Jointed Lumber (End-jointed lumber used in fire-rated assemblies must have
HRA on the grade mark.)
R802.11.1 – Roof Uplift Resistance (The provisions for roof connections to resist wind uplift
forces have been updated to current standards and simplified for ease of use. Table R802.11 has
been replaced to provide accurate values for both low- and high-slope roofs in Wind Exposure
Categories B and C.)
R1005.7 – Factory-Built Chimney Offsets (Factory-built chimney assemblies must be installed
vertically with no offsets greater than 30 degrees. No more than four elbows are permitted within
entire length of the chimney assembly. )
M1502.4.2 – Duct Installation (The maximum support spacing for dryer exhaust ducts has
increased from 4 feet to 12 feet. Dryer exhaust ducts now specifically require mechanical
fastening. Screw fasteners are permitted to penetrate the exhaust duct no more than 1/8 inch.
The maximum specified length of dryer exhaust duct has been increased from 25 to 35 feet and
now matches the corresponding dryer exhaust provisions of the IMC, IFGC, and the IRC fuel-gas
provisions. )
M1506 – Exhaust Openings (Minimum clearances between air exhaust terminations and
openings into the building have been introduced into the IRC.)
P2801.5 – Required Water Heater Pan (The provisions for safety pans under water heaters have
been clarified by prescribing such protection for water heaters with storage tanks only. Tankless
water heaters do not require pans. )
162
2012 International Fuel Gas Code
Overview of Changes
The 2012 International Fuel Gas Code (IFGC) consolidates all code changes from the fuel gas
related installations into one convenient document. It is a compilation of fuel gas related text from
the International Mechanical Code, the International Plumbing Code, and the National Fuel Gas
Code. The code is designed to complement the family of International Codes, including the
International Mechanical Code, the International Plumbing Code, the International Fire Code, and
the International Building Code.
The IFGC regulates fuel gas distribution piping systems, gas-fired appliance installation and gas-
fired appliance venting systems for structures other than one-and-two family dwellings. Fuel gas
installations associated with one-and-two family dwellings are regulated by the International
Residential Code.
New in the 2012 Edition:
308.1 Scope (Gypsum board is often incorrectly thought to be a noncombustible material.
Because of this misunderstanding, appliances that require a specific clearance to
combustible material have not been required to maintain the required clearance to
gypsum board. The code has not clarified that gypsum board is to be addressed in a
manner consistent with any other combustible material when reducing clearances to
combustibles.)
401.9 Identification (Each length of pipe and tubing and each pipe fitting, utilized in a fuel
gas system shall bear the identification of the manufacturer.)
163
2012 International Mechanical Code
Overview of Changes
The latest code change cycle resolved common interpretation problems and provided clarity of
content to the 2012 International Mechanical Code (IMC). The code was also changed to reflect
current design, construction and inspection methods. In order to keep the IMC up to date on new
technology, requirements to assist designers, installers and inspectors as the demand for new
energy sources increase.
The 2012 IMC is primarily intended to be a commercial code. Therefore, mechanical installations
associated with one-and-two family dwellings are regulated by the International Residential Code.
New in the 2012 Edition:
306.5 Equipment and appliances on roofs or elevated structures (It has been clarified that
permanent access is required to equipment and appliances on a roof or elevated
structure higher than 16 feet above grade, and required clearances are provided to
assure access.)
505.1 Domestic systems (Domestic kitchen exhaust ducts are now required to be
independent of all other exhaust systems.)
506.3.8 Grease duct cleanouts and openings (Grease duct cleanout doors are now
required to be rated a t a minimum of 1500 degrees Fahrenheit.)
506.3.9 Grease duct horizontal cleanouts (New requirements for the location of cleanouts
in grease ducts.)
507.2 Where required (A Type I or Type II commercial kitchen hood is not required for
appliances with listed integral downdraft exhaust systems.)
507.2.1 Type I hoods (Where the cooking process does not produce quantities of grease
exceeding the prescribed threshold, a Type I hood is no longer required for electrical
cooking appliances.)
805.3 Factory-built chimney offsets (The maximum offset in a factory-built chimney is
now specified and the number of offsets has been limited.)
1101.10 Locking access port caps (Locking caps are no longer required on refrigerant
access ports if the refrigeration equipment is located in a secure location.)
164
2012 International Plumbing Code
Overview of Changes
The 2012 International Plumbing Code (IPC) contains many changes that provide clarity of
content and resolve common interpretation problems. The scope of the 2012 IPC continues to
encompass the initial design of the plumbing system, the installation and construction of plumbing
systems, and the maintenance of operating systems. All plumbing systems which are provided
for utilization by and for the general safety and well-being of the occupants of a building are
intended to be governed by the code. Plumbing installations associated with one-and-two family
dwellings are regulated by the International Residential Code.
New in the 2012 Edition
Table 403.1 Minimum Number of Required Plumbing Fixtures (Service sinks are no
longer required in Group B Business and M Mercantile occupancies where the occupant
load does not exceed 15.)
403.2 Separate facilities (Separate restroom facilities are not required in mercantile
occupancies in which the maximum occupant load is 100 or less.)
403.3.2 Toilet room location (Opening of toilet rooms directly into food preparation areas
is prohibited.)
403.3.6 Door Locking (Locking devices are now specifically prohibited on the egress door
of toilet rooms designed for multiple occupants.)
403.5 Drinking fountain location (Where drinking fountains are required, the permitted
locations of the fountains have been specified regarding their placement in multi-tenant
facilities, similar to the permitted locations for required public toilet facilities.)
405.3.1 Water closet, urinals, lavatories and bidets (The minimum depth of a water closet
compartment containing a wall-hung water closet has been reduced from 60 inches to 56
inches.)
607.2 Hot or tempered water supply to fixtures (The maximum distance between a hot
water supply source and all fixtures served by the supply source has been reduced from
100 feet to 50 feet.)
903.5 Location of vent terminals (Requirements that a vent terminal located within 10 feet
horizontally of a door, openable window, or other air intake opening be at least 2 feet
above the top of the opening has increase the requirement to 3 feet above the top of the
opening.)
1003.3.1 Alternate grease interceptor locations (Combination of grease interceptors are
now allowed to be provided for renovation projects involving existing buildings where
there is insufficient space or it is cost prohibitive to install a large enough in-ground
interceptor to meet local sewer ordinance requirements.)
Chapter 13 Gray Water Recycling Systems (Provisions addressing gray-water recycling
systems have been relocated from Appendix C to a new Chapter 13 in the body of the
code.)
165
2012 International Property Maintenance Code
Overview of Changes
The 2012 International Property Maintenance Code (IPMC) continues to emphasize protection of
health, safety and welfare while providing code requirements that are enforceable in the diverse
types of buildings that exist. Providing a safe means of egress, preventing hazardous structural
conditions and reducing health hazards by providing a clean, sanitary environment are the key
components of the code.
The IPMC applies to all existing structures, including residential and nonresidential property and
addresses the following areas:
· Administration, enforcement and penalties associated with the code
· Determination and assignment of responsibility for code compliance among the
owner, operator and occupant of a property
· Minimum property maintenance conditions for existing structures and premises in
regard to structural safety, sanitation, health and comfort
· Regulating the use of existing dwelling through the establishment of occupancy
limitations
· Maintenance of means of egress and fire safety, with appropriate references to the
International Fire Code
New in the 2012 Edition
404.4.1 Room area (Every bedroom shall contain a minimum of 70 square feet and every
bedroom occupied by more than one person shall contain a minimum of 50 square feet of
floor area for each occupant thereof.)
404.5 Overcrowding. Dwelling units shall not be occupied by more occupants than
permitted by the minimum area requirements of Table 404.5.
166
2012 International Energy Conservation Code
Overview of Changes
The International Energy Conservation Code (IECC) establishes regulations for the design of
energy-efficient residential and commercial buildings and structures, as well as portions of factory
and industrial occupancies designed for human comfort.
The State of Texas is divided into climate zones which are used in determining applicable
requirements for residential and commercial energy efficiency. Insulation, window and skylight
requirements for the thermal envelope for both residential and commercial buildings are based on
the climate zones. The performance criteria for compliance with residential energy efficiency
requirements using simulated energy analysis are also addressed.
New in the 2012 Edition
C402.4.4 Doors and access openings to shafts, chutes, stairways, and elevator lobbies.
Doors and access openings from conditional space to shafts, chutes stairways and elevator
lobbies shall be gasketed, weatherstipped or sealed.
C402.4.5 Air intakes, exhaust openings, stairways and shafts. Stairway enclosures and
elevator shaft vents and other outdoor intake and exhaust openings integral to the building
envelope shall be provided with dampers.
C402.4.5.2 Outdoor air intakes and exhausts. Outdoor air supply and exhaust openings shall
be provided with Class IA motorized dampers with a maximum leakage rate of 4 cfm.ft2.
C403.2.4.3.3 Automatic start capabilities. Automatic start controls shall be provided for each
HVAC system. The controls shall be capable of automatically adjusting the daily start time of the
HVAC system in order to bring each space to the desired occupied temperature immediately prior
to scheduled occupancy.
C404.7.3 Covers. Heated pools and inground permanently installed spas shall be provided with
a vapor-retardant cover.
C405.2.2.2 Occupancy sensors. Occupancy sensors shall be installed in all classrooms,
conference/meeting rooms, employee lunch and break rooms, private offices, restrooms, storage
rooms, and janitorial closets, and other spaces 300 square feet (28 m2) or less enclosed by floor-
to-ceiling height partitions. These automatic control devices shall be installed to automatically turn
off lights within 30 minutes of all occupants leaving the space, and shall either be manual on or
shall be controlled to automatically turn the lighting on to more than 50 percent power.
167
R402.2.3 Eave baffle. For air permeable insulations in vented attics, a baffle shall be installed
adjacent to soffit and eave vents. Baffles shall maintain an opening equal or greater than the size
of the vent. The baffle shall extend over the top of the attic insulation. The baffle shall be
permitted to be any solid material.
R402.4.2 Fireplaces. New wood-burning fireplaces shall have tight-fitting flue dampers and
outdoor combustion air.
R404.1 Lighting equipments (Mandatory). A minimum of 75 percent of the lamps in
permanently installed lighting fixtures shall be high-efficacy lamps or a minimum of 75 percent of
the permanently installed lighting fixtures shall contain only high efficacy lamps.
168
2011 National Electrical Code
Overview of Changes
The National Electrical Code (NEC) is published by the National Fire Protection Association and
updated every three years by issuing a new edition. The City of College Station is currently
operating under the 2008 Edition of the NEC.
The 2011 NEC contains several changes when compared to the 2008 NEC, most of which are
designed to provide clarity for existing code provisions. However, there are some new provisions
and changes included in the 2011 NEC. The following highlights some of the new additions and
significant changes included in the 2011 Edition NEC.
New in the 2011 Edition
210.8 Ground-Fault Circuit-Interrupter Protection for Personnel (Garages, service bays, and
similar areas where electrical diagnostic equipment, electrical hand tools, or portable lighting
equipment are to be used require GFCI protection.)
240.24 (E) Location in or on Premises (To clarify that overcurrent protection devices are
prohibited in the bathrooms of dwelling units, dormortories, and guest rooms or suites of hotels
and motels.)
406.13 Tamper-Resistant Receptacles in Guest Rooms and Guest Suites (This section requires
all 125 volt, 15 and 20 amp receptacles located in guest rooms and guest suites to be listed as
the tamper-resistant type.)
406.14 Tamper-Resistant Receptacles in Child Care Facilities (This section requires tamper-
resistant receptacles to be installed in child care facilities.)
680.73 Accessibility (Where the whirlpool tub is cord-and-plug connected with the supply
receptacle accessible only through a service access opening, the receptacle shall be installed so
that its face is within direct view and not more than 1 foot of the opening.)
169
170
2012 International Fire Code
(Changes from the 2009 Edition)
1) Chapter 1 – Scope and Administration
a) Modification – Chapter numbers placed in new order
2) Chapter 2 - Definitions
a) Modification – Definition clarification.
3) Chapter 3 – General Requirements
a) 307.1.1. - Modification – Prohibited open burning - wording clarification.
b) 316.4 - New – Obstructions on Roofs - A physical guard is required for certain
obstructions on roofs with less than 30-degree slope.
c) 317 – New – Roof Gardens and Landscaped Roofs - the IFC has new
requirements to address fire safety concerns of roof gardens and landscaped roofs.
4) Chapter 5 – Fire Service Features
a) 503.4.1 – New – Traffic Calming Devices - Fire code official approval is required
before a traffic-calming device can be constructed.
b) 506.1 – 607 - New – Fire Service Elevator Keys - The IFC has new requirements
for nonstandard and standard keys for use by the fire service on elevators.
c) 508.1.5- Modified – Required Features - supplemental documentation for use by
firefighters and emergency responders is now required in buildings that require a
fire command center.
d) 510.1 – New – Emergency Responder Radio Coverage - The requirements
formerly in appendix J are now mandatory, and a new exception to the emergency
responder radio coverage system addresses the operation of the portable radios in
certain facilities.
5) Chapter 6 – Building Services and Systems
a) 604.5 – New – Emergency Lighting Equipment - Testing requirements for
emergency egress lighting are now established in 2012 IFC
b) 605.11 – New – Solar Photovoltaic Power Systems - Requirements for the
installation of solar photovoltaic power systems on the building roofs are now
established in the IFC. These requirements do not apply to buildings regulated by
the IRC.
c) 610 – New – Commercial Kitchen Cooking Oil Storage - Cooking oil storage
tanks in commercial kitchens must comply with new Chapter 6 requirements for
these installations and Chapter 57.
6) Chapter 8 – Interior Finish, Decorative Materials and Furnishing
a) 803.5.2 – New – Newly Introduced Textile Wall and Ceiling Coverings -
Requirements for new textile wall and ceiling coverings have been added.
b) 806.2 – Modification – Artificial Vegetation - an alternative method of evaluating
the flame propagation of artificial vegetation or foam plastics and plastic signs in
Group A occupancies is now recognized in the IFC.
c) 808.4 – New – Combustible Lockers -Lockers constructed of combustible
materials must comply with chapter 8 requirements when they are an interior
finish component.
7) Chapter 9 – Fire Protection Systems
171
a) 901.4.6 – New – Pump and Riser Room Size - When provided, rooms housing fire
protection systems must be adequately sized to facilitate maintenance.
b) 901.9 – New – Discontinuation or Change of Service – Notice to the fire code
official is now required when an alarm monitoring service is terminated or
changed.
c) 903.2.2 – Modification – Ambulatory Care Facilities – Automatic sprinkler
requirements for ambulatory care facilities must protect the floor housing the
facility.
d) 903.2.4, 903.2.7, 903.2.9 – Modification – Furniture Storage and display in
group F-1, M, and S-1 Occupancies – Automatic sprinkler system are now
required in occupancies where upholstered furniture or mattresses are
manufactured, stored, or displayed.
e) 903.2.11.1.3 – Modification – Basement – Basements that are modified by the
addition of a wall, partition, or fixture that can obstruct fire streams will require
automatic sprinkler protection.
f) 903.2.11.2 – Modification – Rubbish and linen chutes – Automatic sprinkler
protection requirements for rubbish and linen chutes are clarified and improved.
g) 903.3.5.2 – Modification – Secondary Water supply – Secondary water supplies
must be designed to operate automatically.
h) 903.1.1, 906.3 – New – Certification of service personnel – Personnel who
perform maintenance on portable fire extinguisher or alternative fire-
extinguishing systems must be certified by the jurisdiction or other approved
organization.
i) 904.3.2 – Modification – Actuation – When two or more alternative automatic
fire-extinguishing systems are required to protect a hazard, all of the systems must
be designed to simultaneously operate.
j) 905.4 – Modification – Location of class I standpipe hose connections –
Requirements class I standpipe rooftop connection and at Open Mall buildings
were clarified.
k) 906.1 – Modification - Where required (portable fire extinguishers) – With the
exception of Group R-2 uses, portable fire extinguishers are required in any
occupancy, regardless of whether it is protected by an automatic sprinkler system.
R-2 occupancies can eliminate the portable fire extinguishers in many public and
common areas if an extinguisher is provided within each dwelling unit.
l) 907.2.1 – Modification - Group A Occupancies – Requirements for a fire alarm
system in abuilding housing two or more Group A occupancies are now based on
whether the occupancy requires separation by the IBC.
m) 907.2.1.2 – New – Emergency voice/alarm communication captions – Mass
notification fire alarm signals in large stadiums, arenas, and grandstands require
captioned messages.
n) 907.2.3 – Modification – Group E fire alarm – An emergency voice/alarm
communications system is now required in Group E occupancies with an
occupant load of 30 or more.
o) 907.2.6.1.1 – Modification – Smoke alarms and smoke detectors – Fire alarm and
detection systems and wireless smoke alarms are now recognized for installation
in buildings regulated by the IFC and the IRC.
172
p) 907.4.1 – Modification – Protection of fire alarm control unit – Fire alarm control
units require protection using an approved smoke detector.
q) 907.5.2.1.1 – Modification – Average sound pressure – The strength of the
audible fire alarm notification devices now must now meet a minimum sound
pressure.
r) 908.7 – New – Carbon monoxide alarms – Carbon Monoxide alarms are required
in Group R and I occupancies with fuel burning appliances or attached garages in
new and existing buildings.
8) Chapter 10 – Means of Egress
a) 1004.1.2, Table 104.1.2 – Modification – Design occupant load – Areas without
fixed seating – An occupant load factor for museums and exhibit galleries has
been added. The “assembly” factors that were previously used did not generally
provide an occupant load that was reflective of the actual use of the space.
b) 1005.1 – Modification – Means of egress sizing – The exit width/capacity
requirements are arranged in a logical and well-organized layout. Reduce exit
width factors have been established for sprinklered buildings with an emergency
voice/alarm communication system.
c) 1008.1.2 – Clarification - Door Swing – Door swing is determined by the entire
occupant load.
d) 1009, 1010, 202 – Clarification – Definitions: Exits, stairways, and ramps –
Definition clarification.
e) 1011.2 – Addition – Floor-Level Exit Signs in Group R-1 – Low-level exit signs
must be provided in the egress system serving guest rooms in an R-1 occupancy.
These additional exit signs are required to be installed if traditional exit signs are
required.
f) 1021.2 – Modification – Exits from Stories – A new section clarifies when a
single exit is permitted within or from an individual dwelling unit. A separate
revision allows exit to be arranged where they serve a portion of a story instead of
requiring that all of the required exit from the story be accessible to all of the
occupants.
g) 1022.5 – Modification – Penetrations – Penetrations of the outside membrane of
the fire barrier enclosing an exit stair or ramp are permitted when the penetration
is properly protected.
h) 1030.2 – Modification – Reliability – Requirements for exits reliability, security,
or locking devices of egress components, furnishings in exit paths were revised to
improve their intent.
9) Chapter 11
a) 1102.1 – Modification – Intent – Requirements for applying the retroactive
requirements in existing buildings were clarified.
b) 1103.8.1 – Modification – Where required – Requirements for the installation and
maintenance of smoke alarms in Group R-2 occupancies were clarified to address
existing buildings.
c) 1104.16.5.1 – New – Examination – Existing exterior fire escapes require an
inspection by a registered design professional or persons acceptable to the fire
code official no more than every 5 years.
10) Chapter 21 – Dry Cleaning
173
a) 2108.2 – Modification – Automatic sprinkler system – A new exemption allows
dry cleaning plants using Class III-A or Class III-B combustible liquids in
nonsprinklered buildings.
11) Chapter 23 – Motor Fuel-Dispensing facilities and Repair Garages
a) 2305.1 – Modification – Tank-filling operations for Class I, II, or III Liquids –
Class III-B combustible liquids that are dispensed as a motor vehicle fuel are
subject to the chapter 23 Aboveground Storage Tank (AST) selection and
equipment siting requirements.
b) 2305.2.2 – Modification – Repairs and Service – Subjective code text concerning
the maintenance of fuel containment and dispensing systems was deleted.
c) 2311.7.2.1 – Modification – System Design – Gas detectors and their associated
control units must be listed or approved when they are installed in vehicle repair
garages or Group H-4 occupancies storing or using toxic or highly toxic gases.
12) Chapter 27 – Semiconductor Fabrication Facilities
a) 2703.10.1.2 – Modification – Combustible tools – Combustible semiconductor
tools such as wet benches no longer require an automatic fire-extinguishing
system when they are constructed of listed polymeric materials.
b) 2703.16 – New – Sub-atmospheric-pressure gas systems – Sub-atmospheric gas
systems installed and operated in accordance with NFPA 318 are permitted in
semiconductor fabrication facilities.
c) 2705.3.1 – Modification – Corridors and exit enclosure – Service corridors are
not required when the amount of hazardous production material being transported
is less than the maximum allowable quantity per control area.
13) Chapter 32 – High-Piled Combustible Storage
a) 3208.3.1 – New – Flue space protection – The installation of approved devices
designed to protect flue spaces from obstructions can be prescribed by the fire
code.
14) Chapter 50 – Hazardous Materials General Provisions
a) 5003.1.1(1) – Modification – Maximum allowable quantity per Control Area –
The IFC and IBC provisions for combustible dusts will require the permit
applicant to provide the code official with a technical report and opinion that
assesses the hazards of the dust and process.
b) 5003.12 – Modification – Outdoor Control Ares – Outdoor storage and use of
hazardous materials can now be placed adjacent to exposures when they are
isolated by a 2-hour fire resistive line-of-sight barrier and the MAQ is not
exceeded.
15) Chapter 57 – Flammable and Combustible Liquids
a) 5704.2.7.4 – New – Emergency Venting – The emergency vent installed on
protected aboveground storage tanks located indoors no longer needs to be
terminated outdoors when the tank contains Class II or Class III-A liquids.
b) 5705.5 – Modification – Alcohol-Based Had Rubs Classified as Class I or II
Liquids – Requirements for touch free alcohol-based hand rubs have been
included in the IFC.
16) Chapter 61 – Liquefied Petroleum Gases
a) 6104.3.1 – New – Installation on Roof Prohibited – A stationary LP-Gas
installation on the roof of a building is not allowed.
174
b) 6109.15 – New – LP-Gas Cylinder Exchange for Resale – New requirements
regulate the design, operate, and maintenance of automated cylinder exchange
stations and the LP-Gas exchange cabinets that are accessible to the public.
17) Appendices
a) D105.1 – Modification – Where Required – Measurements of building height for
aerial apparatus access roadways are based on the grade plane.
175
December 8, 2011
Regular Agenda Item No. 2
Rezoning for 300 Texas Avenue South
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an
amendment to Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official Zoning
Map” of the Code of Ordinances of the City of College Station, Texas by rezoning 1.97 acres
located at 300 Texas Avenue South from C-1 General Commercial and R-4 Multi-Family to
PDD Planned Development District.
Relationship to Strategic Initiatives: Financially Sustainable City, Core Services and
Infrastructure, Neighborhood Integrity, Diverse Growing Economy, Sustainable City
Recommendation(s): The Planning and Zoning Commission considered this item at their
November 17, 2011 meeting and voted 6-0 to recommend approval of the rezoning request.
Staff also recommended approval of the request.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The subject property is designated as
Urban and part of Redevelopment Area II on the Comprehensive Plan Future Land Use
and Character Map. The Comprehensive Plan describes Urban as:
This land use designation is generally for areas that should have a very
intense level of development activities. These areas will tend to consist of
townhomes, duplexes, and high-density apartments. General commercial and
office uses, business parks, and vertical mixed-use may also be permitted
within growth and redevelopment areas.
Redevelopment Area II: Texas Avenue, University Drive, and Harvey Road is described
by the Comprehensive Plan in the following manner:
This area includes a number of underperforming land uses that, due to their
proximity to two of the busiest corridors in the City, are poise for
redevelopment. Much of the area is currently subdivided into small lots,
making it difficult to assemble land for redevelopment….The proximity of
existing neighborhoods and the Texas A&M University campus requires careful
site planning and appropriate building design. These efforts should be
complimentary to the Area V: Hospitality corridor plan, the neighborhood plan
for the Eastgate area, and the Texas A&M University Campus Master Plan and
should focus on bringing vertical mixed use and other aspects of urban
character to this portion of the City.
The proposed PDD zoning with associated Concept Plan is consistent with the objectives
of the Comprehensive Plan to redevelop and consolidate underperforming properties in
176
this area of the City. With redevelopment, there is the potential to utilize a RDD
Redevelopment District overlay to address some of the unique circumstances that are
common to redeveloping areas. A PDD was chosen as the rear portion of the proposed
development is zoned R-4 Multi-Family which does not permit a hotel use and a PDD can
also address issues that are identified in redeveloping the properties.
Four properties with abandoned or vacant commercial and multi-family uses are
proposed to be consolidated and redevelopment as a four to six story hotel. The
opportunity for vertical mixed use on these properties are limited by the configuration of
the property, its mid-block location on Texas Avenue between University Drive and
Hensel Drive, and other adjacent hotel and restaurant uses not likely to redevelop in the
near future.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The proposed hotel use is compatible
with the nearby zoning districts and adjacent hotel and restaurant uses.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The
proposed hotel use will be compatible with the adjacent hotel and restaurant uses and
provide additional opportunity for visitors to the area to stay in closer proximity to key
destinations.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment:
Currently 1.42 acres of the property is zoned C-1 General Commercial and 0.56 acres is
zoned R-4 Multi-Family. While these zoning districts are viable in this area of the City,
the consolidation of these properties into a single district will allow the property to be
developed at a greater intensity.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The property is marketable with the current zoning districts. Though the proposed
zoning will limit the property solely to a hotel use, it is a highly marketability use of the
property.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: There are existing 8-inch
and 12-inch water mains available to serve this property. There are also existing 8-inch
sanitary sewer lines which may provide service to the site. Drainage is mainly to the
north within the Burton Creek Drainage Basin. Access to the site will be available via
Texas Avenue on the northeast side of the property and a future Public Way to the
southeast which will ultimately connect to University Drive. Drainage and any other
infrastructure required with site development shall be designed and constructed in
accordance with the BCS Unified Design Guidelines. Existing infrastructure with
proposed modifications appear to be adequate for the proposed use.
REVIEW OF CONCEPT PLAN
The requested rezoning and associated Concept Plan propose a four to six story hotel that
consists of more than 50,000 gross square feet in area. The development will use the
dimensional standards of the C-1 General Commercial zoning district while limited to a hotel
use. The proposal seeks to redevelop one commercial lot and three multi-family lots with
177
the site having access to Texas Avenue and the former Meadowland Street in rear, which
will become a future Public Way. Cross access is proposed to the adjacent properties and
pedestrian connections provided to each of the access points.
Meritorious Modifications
In redeveloping a site that is surrounded by existing development and constrained by
existing conditions, some meritorious modifications are appropriate for consideration. In
addition, this area is designated as a Redevelopment area on the Comprehensive Plan and
acknowledges some role to encourage redevelopment may be necessary. Some
modifications result from the intended urban nature of the proposed development and some
are due to the suburban style of some of the applicable development regulations. The
applicant is requesting the following meritorious modifications:
1. UDO Section 7.2.I, Table “Minimum Off-Street Parking Requirements”: Hotel
uses are required to provide one parking space for every hotel room and one parking
space for every 200 square feet of meeting room. The applicant proposes to meet the
one space per room requirement but not the additional spaces for a meeting room. The
proposed meeting room is less than 600 square feet so only three additional spaces
would be required. The hotel is anticipated to have over 100 parking spaces for the
rooms that will be provided. Due to a shared parking agreement with the adjacent
fourplex property in the rear, this site is also required to provide four parking spaces
related to the fourplex use.
2. UDO Section 7.9.B.6.a “Parking Lots”: Non-residential developments that are
required to meet the non-residential architecture standards are to have a minimum 10-
foot setback for parking spaces from the edge of right-of-way or Public Way. Other
developments and those located in Northgate districts require only a six-foot parking
setback. The applicant proposes to use an eight-foot parking setback along Texas
Avenue and six-foot setback along the proposed Public Way in the rear. The reduction
along in the rear provides adequate dimensions for parking rows for the development
while still providing area for the former Meadowland Street to be converted into a Public
Way with a five-foot sidewalk.
3. UDO Section 7.9.E.4.d “Pedestrian / Bike Circulation and Facilities”: This section
requires building plots in excess of 50,000 gross square feet to have a 10-foot sidewalk
along the frontage of façades facing a public right-of-way. This section is intended for
commercial areas that are commonly one-story and where an expanded sidewalk is
necessary to accommodate the pedestrian traffic along and between buildings associated
with larger developments. The proposed hotel has a façade of only about 70 feet in
width as most of its 50,000+ gross square feet accumulates from its multiple stories.
The applicant proposes sidewalks in the front and rear of the building, though less than
10 feet in width as the wider sidewalk is not necessary to accommodate the amount of
pedestrian traffic that is anticipated. Sidewalk connections are proposed to Texas
Avenue, the Public Way in the rear, and the adjacent restaurant.
4. UDO Section 7.9.E.3.b “Landscaping”: This section requires building plots in excess
of 50,000 gross square feet to locate tree wells along 15% of the linear length of
façades facing a public right-of-way. With a narrower façade width, the applicant
proposes to locate the trees wells along the Public Way in the rear to provide a more
urban characteristic to this roadway.
5. UDO Section 7.2.C.7 “Dimensions and Access”: This section requires that parking
located within 15 feet of a right-of-way or Public Way only have up to seven contiguous
parking spaces separated by a double landscape island (18-foot wide). The applicant
proposes to remove this requirement along the Public Way in the rear to allow more of
178
the property to be utilized for additional parking spaces. Developments in the Northgate
districts do not have this interior island requirement to allow the property to be
developed more intensely.
6. UDO Section 7.3.C.3 “Spacing of Driveway Access”: Based on current driveway
spacing requirements, a new driveway would not be able to be located on the property
as it would be too close to other existing driveways. In discussions with TxDOT, a
driveway on this property can be considered if cross access is provided to the adjacent
properties. It is anticipated that a median on Texas Avenue or driveway consolidation in
the future will allow this driveway to serve as an access point for multiple properties.
Review Criteria for PDD Concept Plans:
1. The proposal will constitute an environment of sustained stability and will be in
harmony with the character of the surrounding area: The proposed hotel is a
hospitality use that is in harmony with other hotel and restaurant uses in the area. The
redevelopment of these underperforming properties provide the opportunity for a long
term use for the property.
2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be
consistent with the intent and purpose of this Section: As described in the Review
Criteria section above, this area is designated as Urban and part of Redevelopment Area
II on the Comprehensive Plan. The proposed Concept Plan consolidates four properties
and helps redevelop a portion of this aging part of the City into a multi-story hotel.
3. The proposal is compatible with existing or permitted uses on abutting sites
and will not adversely affect adjacent development: The proposed hotel use is
compatible with the other hotel and restaurant uses in the area.
4. Every dwelling unit need not front on a public street but shall have access to a
public street directly or via a court, walkway, public area, or area owned by a
homeowners association: The proposed hotel use will access Texas Avenue, a major
arterial, in the front and the former Meadowland Street, a future Public Way, to the rear.
5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities: As part
of the redevelopment of these property, a replat to consolidate the four lots into one is
required. The replat will provide public utility easements for the existing City of College
Station sanitary sewer force main and BTU electric facilities on the property. In addition,
a public access easement and the necessary improvements to convert the former
Meadowland Street at the rear of the property into a Public Way will occur.
6. The development will not be detrimental to the public health, safety, welfare,
or materially injurious to properties or improvements in the vicinity: The
proposed development redevelops three of the four fourplex properties along the former
Meadowland Street. When the four fourplexes were developed in 1981, each fourplex
was required to have eight parking spaces and shared access and parking facilities were
provided for the four lots. The proposed Concept Plan provides maintains the shared
parking by providing the four additional parking spaces that the remaining fourplex lot
does not have located on its property. Cross access is also provided to the adjacent
properties.
7. The development will not adversely affect the safety and convenience of
vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic
reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses in
179
the area: The amount of vehicle trips generated by the proposed hotel does not exceed
the threshold that requires a traffic impact analysis to be performed. The proposed use
will access Texas Avenue in the front and provide cross access easements to each of the
adjacent properties. The site will have also access the proposed Public Way at the rear of
the property through the shared driveway and access easement already provided.
Sidewalks will be provided along Texas Avenue, the Public Way, and sidewalk
connections will be provided from these streets to the hotel building and the adjacent
restaurant use. Bike racks will be provided on the site when it redevelops.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Aerial & Small Area Map (SAM)
3. Draft Planning & Zoning Commission Minutes – November 17, 2011
4. Ordinance
180
BACKGROUND INFORMATION
NOTIFICATIONS
Advertised Commission Hearing Date: November 17, 2011
Advertised Council Hearing Dates: December 8, 2011
The following neighborhood organizations that are registered with the City of College
Station’s Neighborhood Services have received a courtesy letter of notification of this public
hearing:
None
Property owner notices mailed: Ten
Contacts in support: None
Contacts in opposition: None
Inquiry contacts: Two
ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
Northwest Urban & Redevelopment C-2 Commercial Industrial
R-4 Multi-Family
Restaurant
Fourplex
Northeast
Urban & Redevelopment
(across Texas Avenue,
major arterial)
C-1 General Commercial Hotel
Southeast Urban & Redevelopment C-1 General Commercial Hotel
Southwest Urban & Redevelopment R-4 Multi-Family Fourplexes
DEVELOPMENT HISTORY
Annexation: 1939
Zoning: C-1 General Commercial and R-4 Multi-Family
Final Plat: Lodgeco Subdivision Lot 2 replat (1993), Northpark Section II
(1981)
Site development: Existing development includes abandoned parking and slab
areas of former businesses, satellite parking area for former
University Tower and three vacant fourplexes.
181
182
183
November 17, 2011 P&Z Regular Meeting Minutes Page 1 of 2
MINUTES
PLANNING & ZONING COMMISSION
Regular Meeting
November 17, 2011, 7:00 p.m.
City Hall Council Chambers
College Station, Texas
COMMISSIONERS PRESENT: Acting Chairman Jodi Warner, Bo Miles, Craig Hall, Jerome
Rektorik, Jim Ross, and James Benham
COMMISSIONERS ABSENT: Mike Ashfield
CITY COUNCIL MEMBERS PRESENT: Blanche Brick
CITY STAFF PRESENT: Bob Cowell, Lance Simms, Joe Guerra, Alan Gibbs, Erika Bridges,
Jason Schubert, Jennifer Prochazka, Morgan Hester, Venessa Garza, Adam Falco, Brittany
Caldwell, and Carrie McHugh
1. Call meeting to order.
Acting Chairman Warner called the meeting to order at 7:00 p.m.
Regular Agenda
6. Public hearing, presentation, possible action, and discussion regarding a request to rezone
1.97 acres located at 300 Texas Avenue South from C-1 General Commercial and R-4
Multi-Family to PDD Planned Development District. Case # 11-00500158 (JS) (Note:
Final action on this item is scheduled for the December 8, 2011 City Council
Meeting - subject to change)
Principal Planner Schubert presented the meritorious modifications and the rezoning and
recommended approval.
There was general discussion amongst the Commission regarding the rezoning.
Acting Chairman Warner opened the public hearing
No one spoke during the public hearing.
Acting Chairman Warner closed the public hearing.
Commissioner Benham motioned to recommend approval of the meritorious
modifications and the rezoning. Commissioner Miles seconded the motion, motion
passed (6-0).
184
November 17, 2011 P&Z Regular Meeting Minutes Page 2 of 2
8. Adjourn.
Commissioner Rektorik motioned to adjourn the meeting. Commissioner Benham
seconded the motion, motion passed (6-0).
The meeting was adjourned at 7:40 p.m.
185
186
187
188
189
190
December 8, 2011
Regular Agenda Item No. 3
Gilchrist Avenue On-street Parking Removal
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Public Hearing, presentation, possible action and discussion of an
ordinance amending Chapter 10 “Traffic Code”, to remove parking along the south side of
Gilchrist, west side of a section of Ashburn, and within 30 feet of the intersections of
Gilchrist with Ashburn and Marsteller.
Relationship to Strategic Goals: Neighborhood Integrity – Continued planning with
neighborhood residents to address concerns and capitalize on opportunities.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: While responding to an issue on Munson Avenue during the College Hills
Elementary School parent drop-off time, city staff noticed a parking issue along Gilchrist
created by parents parking on the street and walking their kids to school instead of waiting
in the drop-off line on Francis. That same day, a letter was received from College Station
Independent School District documenting the exact issue staff was concerned about. The
letter requested that the city evaluate and address the parking situation on Gilchrist.
The issue was discussed during the October Traffic Management Team (TMT) meeting and
the TMT recommended that parking be removed from Gilchrist to insure emergency vehicle
access along the street. After meeting with CSISD representatives and getting their input, a
public meeting with the area residents was set and advertised. City and school district staff
attended the public meeting with the residents on October 26, 2011 to discuss the problem,
gather their input and develop an agreeable solution. Based on the residents’ input, a
parking removal plan was developed.
Staff mailed postcards informing the residents about tonight’s meeting and the proposed
parking removal.
Budget & Financial Summary: The “NO PARKING” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Ordinance
2. Project Location Map
3. Support letters CSISD
191
192
193
194
Williams
Ashburn
Marsteller
Munson
Walton
James DominikExisting No Parking
Proposed No Parking
195
196
197
December 8, 2011
Regular Agenda Item No. 4
Graz and Vienna On-street Parking Removal
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Public Hearing, presentation, possible action and discussion of an
ordinance amending Chapter 10 “Traffic Code”, to remove parking along sections of Graz,
Vienna, and Arnold streets in the Edelweiss subdivision.
Relationship to Strategic Goals: Neighborhood Integrity – Continued planning with
neighborhood residents to address concerns and capitalize on opportunities.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: The Edelweiss HOA contacted the city and officially requested that parking be
removed from one side of Graz Drive and Vienna Drive. They expressed concern that
parking on both sides of these residential streets makes it difficult for typical passenger
vehicles to travel along the streets, and likely impossible for emergency vehicles. The Fire
Department agreed that parking on both sides of these 27-foot wide streets make it difficult
for emergency vehicles to pass and/or responders to access the compartments of the
vehicle.
Because the streets were designed with large curves, removing parking from one side of the
streets without evaluating the sight distances would cause problems. City staff worked with
the HOA to develop a plan to address the initial concern without creating sight distance
restrictions. The HOA then approached the residents and property owners to determine the
level of support for the plan by going door-to-door and mailing information about the plan.
The HOA was able to collect the following information from the residents about the plan:
36 FOR
14 AGAINST
8 UNDECIDED
34 NON-ANSWER
The eight votes cast as undecided did not care and were willing to support the majority.
The HOA attempted on multiple occasions and in multiple ways to silicate a response from
the properties that were initially nonresponsive, but were not successful.
Staff mailed postcards informing the residents about tonight’s meeting and the proposed
parking removal.
Budget & Financial Summary: The “NO PARKING” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Ordinance
2. Project Location Map
3. Response Map
198
199
200
201
Vienna
GrazGraz
ViennaArnold
Edelweiss Avenue
Victoria
202
203
December 8, 2011
Regular Agenda Item No. 5
Super Freeport Ordinance
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
ordinance pf the City of College Station declaring certain goods-in-transit to be
subject to taxation by the City of College Station and not exempt from taxation
under the Super Freeport exemption contained in Texas Tax Code Section 11.253.
Recommendation(s): Staff recommends Council hold the public hearing and adopt
an ordinance to opt out of this exemption.
Summary: During the 2011 special legislative session the Legislature passed
Senate Bill 1 codified as Section 11.253 of the Property Tax Code creating an
exemption for certain "goods in transit." This means certain inventory temporarily
held by companies in warehouses within a city while awaiting shipping to other
locations within or outside of Texas will be exempt from ad valorem taxation starting
in 2012.
The Super Freeport exemption can be described as a local option property tax
exemption of the “opt out” variety. This means the exemption automatically applies
to a city unless a city takes action to void the exemption.
The Super Freeport exemption automatically applies to a city unless the City takes
two actions by December 31, 2011: (1) holds a public hearing at which members of
the public are allowed to speak for or against the taxation of super Freeport goods;
and (2) adopts an ordinance stating it wishes to continue taxing super Freeport
goods.
If a city elects to opt-out, it can later rescind the action and extend the
exemption.
This exemption works in a similar way to the Freeport exemption which exempts
goods held temporarily in warehouses within a City that are shipped outside of the
State of Texas. The City of College Station has had the Freeport exemption in place
since 1990.
Adoption of the ordinance preserves the City Council's option to tax or not tax the
referenced property.
Budget & Financial Summary: The impact of enacting the Super Freeport
Exemption is not known at the current time. However, the Freeport exemption
resulted in exempting $8.25 million in property in 2012. This equates to
approximately $36,000.
Attachments:
1. Ordinance
204
205
December 8, 2011
Regular Agenda Item No. 6
Resolution Revising the Sale Price of Cemetery Spaces for the
College Station Municipal Cemetery System
To: David Neeley, City Manager
From: David Schmitz, Director, Parks and Recreation Department
Agenda Caption: Presentation, possible action, and discussion regarding approval of a resolution
changing the sales price of cemetery spaces for the College Station Municipal Cemetery System.
Relationship to Strategic Goal: Financially Sustainable City;
Core Services and Infrastructure
Recommendation(s): After reviewing the history of the fee schedule for the cemeteries, staff
recommends the following price structure which is partially reflected in the pro forma developed for the
Memorial Cemetery of College Station. The recommended price structure equates to an average 10%
increase. The staff recommended price structure is:
College Station Cemetery Memorial Cemetery of College Station
Municipal Aggie Field of Honor
-Standard space $1,250 -Standard space $1,250 $2,500
-Cremate space $400 -Columbaria niche $750 $1,500
-Infant space $200 -Infant space $200 N/A
The new pricing, if approved, would be effective as of January 1, 2012. The last increase was in
September 2009. During the Cemetery Advisory Committee meeting of June 7, 2011, the Committee
made a recommendation to the City Council to maintain the current price structure for the cemetery
system.
Summary: The price structure of cemetery spaces in the College Station Municipal Cemetery System
are the same price for like cemetery spaces at both of the City’s cemeteries. The only differences in sale
prices between the two cemeteries is that only the College Station Cemetery has cremate spaces for
sale, and only the Memorial Cemetery has columbaria niches for sale.
Budget & Financial Summary: The approval of this resolution is needed so that the College Station
Municipal Cemetery system can continue its efforts to meet its financial obligations for the new fiscal year.
Sales revenue for FY 2009 was $379,099; FY 2010 was $369,221; and for FY 2011 was $351,157. The
projected revenue for FY 2012 is approximately $375,000.
Attachments:
1. Resolution #______________
206
207
208
209
December 8, 2011
City Council Regular Agenda Item No. 7
Board Appointment
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion on appointments to the Sunset
Advisory Committee.
Background & Summary: This committee was established this year and is supposed to be
composed of seven members. At the August 11 regular meeting, The Council appointed six
members. Since that time, the committee has had difficulty obtaining a quorum for meeting
purposes. One of the committee members resigned due to work–related travel, and one has been
unable to attend some of the meetings due to a conflict with his work schedule.
Staff requests that the Council review the applications and appoint two citizens to replace these
members.
Attachments:
· Letter of resignation will be presented at the meeting.
· Applications will be presented at the meeting.
210