HomeMy WebLinkAbout10/27/2011 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Consent Item No. 2a - Minutes
Coversheet 7
Workshop minutes 8
Regular minutes 13
Consent Item No. 2b - Housing Program Reconstruction
Guidelines
Coversheet revised 18
Program Guidelines 19
Consent Item No. 2c - Rehabilitation and Minor Home Repair
Program Guidelines
Coversheet revised 31
Guidelines 32
Consent Item No. 2d - Approval of the 2011 Property Tax Roll
Coversheet revised 42
Tax Roll 43
Consent Item No. 2e - Funding Agreement With Keep Brazos
Beautiful
Coversheet revised 52
Consent Item No. 2f - Funding Agreement With Noon Lions
Club
Coversheet revised 53
Consent Item No. 2g - Budget Approval and Funding Agreement
With the George Bush Presidential Library Foundation
Coversheet revised 54
Consent Item No. 2h - Budget Approval and Funding Agreement
with The Memorial for all Veterans of the Brazos Valley
Coversheet revised 55
Consent Item No. 2i - Annual Curb, Gutter and Flatwork
Contract
Coversheet revised 56
Bid Tabulation 57
Resolution 58
Consent Item No. 2j - Investment Policy/Broker-Dealer
List/Strategy Resolution
Coversheet revised 59
Policy 60
Resolution 81
Regular Item No. 1 - Unified Development Ordinance and
Comprehensive Plan Annual Review
Coversheet revised 82
UDO Review 83
Comp Plan Review 87
Regular Item No. 2 - Comprehensive Plan - Thoroughfare Plan
Amendment
1
Coversheet revised 131
Staff Report 132
Ordinance 177
Regular Item No. 3 - Comprehensive Plan Chapter 2
Amendments
Coversheet revised 187
Staff Report 188
Ordinance 205
Regular Item No. 4 - Amendment to Chapter 7 "Health and
Sanitation" Section 5 "Food Establishments"
Coversheet revised 213
Ordinance 214
Regular Item No. 5 - Setting User Fees for the Parks and
Recreation Department’s 2012 Programs and Facilities
Coversheet revised 225
1 DRAFT 2012 PARD USER FEES 226
2 - 2012 USER FEES Final Version 237
3 - Parks Advisory Board Minutes 8-9-11 247
4 - Cemetery Committee Minutes 6-7-11 250
5 - RESOLUTION 252
Regular Item No. 6 - CAD Appointment
Coversheet revised 253
CAD letter 254
Regular Item No. 7 - Animal Shelter Appointments
Coversheet revised 255
By-Laws 256
Regular Item No. 8 - Brazos Valley Solid Waste Management
Agency Board Appointments
Coversheet revised 269
Attachment 1: BVSWMA By-Laws 270
2
Mayor
Nancy Berry
Mayor Pro Tem
Dave Ruesink
City Manager
David Neeley
CITY OF COLLEGE STATION
Home of ksA&M Uniuersiry' Council members
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie M. Schultz
Agenda
College Station City Council
Regular Meeting
Thursday, October 27,2011 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation and Recognition:
*:* Proclamation recognizing the Pink Alliance Breast Cancer Support Group and proclaiming PINK
OUT DAY.
*:* Proclamation proclaiming November 6th, 2011 as POPPY DAY.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 112 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a.Presentation, possible action, and discussion of minutes for:
October 13,201 1 Workshop and Regular Council Meeting
City Council Regular Meeting Page 2
Thursday, October 27,201 1
b.Presentation, possible action, and discussion regarding approval of the Housing Program Reconstruction
Guidelines.
c. Presentation, possible action, and discussion regarding approval of the revised Rehabilitation and Minor
Home Repair Program Guidelines.
d.Presentation, possible action, and discussion on approval of the 201 1 Property Tax Roll in the amount of
$24,979,684.54.
e. Presentation, possible action and discussion on a fbnding agreement between the City of College Station
and Keep Brazos Beautiful for FY 12 in the amount of $50,240.
f. Presentation, possible action and discussion on a funding agreement between the City of College Station
and College Station Noon Lions Club for FY 12 in the amount of $10,000.
g.Presentation, possible action, and discussion on approving the budget of the George Bush Presidential
Library Foundation; and presentation, discussion and possible action on a funding agreement between the
City of College Station and the George Bush Presidential Library Foundation for FY12 in the amount of
$50,000.
h.Presentation, possible action, and discussion on approving the budget of the Memorial for all Veterans of
the Brazos Valley; and presentation, discussion and possible action on a funding agreement between the City
of College Station and the Memorial for all Veterans of the Brazos Valley for FY12 in the amount of
$25,000.
i. Presentation, possible action, and discussion on the award of bid #12-009 to Brazos Paving, Inc. in an
amount not to exceed $534,400 for the annual contract for a blanket purchase order for concrete curb, gutter
and flatwork used to maintain City infrastructure.
j. Presentation, possible action and discussion on a resolution stating that the City Council has reviewed and
approved the City's Investment Policy, Broker-Dealer List and Investment Strategy.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor's reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 112 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor's announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 112 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
City Council Regular Meeting Page 3
Thursday, October 27,201 1
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on the Annual Review of the Unified
Development Ordinance (UDO) and the Annual Review of the Comprehensive Plan.
2. Public Hearing, presentation, possible action, and discussion regarding an ordinance of the City of College
Station, Texas,amending the College Station Comprehensive Plan by amending the Thoroughfare Plan for
the following thoroughfares: Raintree Drive, Birkdale Drive, Corsair Drive, Deacon Drive, Dartmouth
Drive, F.M. 60, on-grade railroad crossing at Southwest Parkway and Wellborn Road.
3. Public Hearing, presentation, possible action, and discussion regarding an Ordinance of the City of College
Station, Texas, amending the College Station Comprehensive Plan Chapter 2 "Community Character" by
amending the text and concept map regarding the expansion of Growth Area IVY Growth Area V, and the
Land Use designation change of the Richards Subdivision area.
4. Public Hearing, presentation, possible action, and discussion regarding an amendment to Code of Ordinance
Chapter 7 "Heath and Sanitation" Section 5 "Food Establishments."
5. Presentation, possible action, and discussion regarding a resolution approving and setting user fees for the
Parks and Recreation Department's 2012 programs and facilities.
6. Presentation, possible action and discussion regarding the appointment to the Board of Directors for the
Brazos County Appraisal District.
7. Presentation, possible action, and discussion on appointments to the Brazos Valley Animal Shelter Board.
8. Presentation, possible action, and discussion regarding appointments to the Brazos Valley Solid Waste
Management Agency Board of Directors.
9. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, October 27, 201 1 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 2 1 st day of October, 20 1 1 at 5:00 p.m.
-
City ~ecretav
City Council Regular Meeting Page 4
Thursday, October 27,201 1
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website,
www.cstx.~ov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on October 21, 201 1 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: by
Dated this day of ,2011 By
Subscribed and sworn to before me on this the day of ,201 1.
Notary Public - Brazos County, Texas My commission expires:
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
October 27, 2011
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for:
· October 13, 2011 Workshop and Regular Council Meeting
Attachments:
· October 13, 2011 Workshop and Regular Council Meeting
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WKSHP101311 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
OCTOBER 13, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink, absent
City Staff:
David Neeley, City Manager
Kathy Merrill, Assistant City Manager
Frank Simpson, Assistant City Manager
Mary Ann Powell, First Assistant City Attorney
Tanya McNutt, Deputy City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 3:39 p.m. on Thursday, October 13, 2011 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
Council requested items 2c, 2d and 2g to be pulled for additional information.
2c & 2d: Chris Dyer, Executive Director, Arts Council Brazos Valley, updated Council on
fundraising goals this year and for upcoming years. His estimate is that this year’s fundraising
will more than match the funding received from the city, adding that it will be approximately a
fifty percent increase from last year. He also stated that he did not have the exact numbers for
the Celebrating the Arts event, but he estimates that it doubled, this year from last.
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WKSHP101311 Minutes Page 2
Mayor Berry recognized the Brazos Valley Symphony for their 30th Anniversary.
2g: Jeff Kersten, Executive Director, Fiscal Services, was asked to provide a report for Council
at a later date regarding the Research Valley Partnership budget breakdown.
2. Presentation, possible action, and discussion regarding the future direction of the City's
affordable housing activities.
Bob Cowell, Executive Director of Planning and Development Services, presented the City’s
affordable housing program. Mr. Cowell outlined the history of the program and stated that
since the mid-1970’s, the City of College Station has partnered with the U.S. Department of
Housing and Urban Development (HUD) to address quality of life, neighborhood stability and
safe and decent housing for low-income residents living in the City. In total, the City has
received more than $43 million, which has been used for activities such as affordable housing
programs. Funds used for this program have significant guidelines. The use of these funds is
guided by the City-developed five-year Consolidated Plan and the annual Action Plan.
City staff recommended three changes to this program. First, to revise current owner-occupied
housing rehabilitation program to a streamline program, increasing the amount available to each
owner-occupant and adjusting the loan-type portfolio. Staff also recommended revising the
current owner-occupied minor housing repair program to eliminate minimum credit score
requirements and increase the amount available to each owner-occupant. Lastly, staff
recommended establishing an owner-occupied reconstruction program. There is no requirement
for the City to match funds regarding the above program. The City monitors work of projects,
and the City oversees the whole project. Staff made these recommendations for the guidelines to
be changed to encompass home owners that do not currently qualify for the program, but would
benefit greatly from the program. Mr. Cowell has offered to provide studies for Council from
independent groups regarding the impacts to similar cities from this type of housing program.
Debbie Eller, Community Development Manager, Planning and Development Services, stated
that the City has referred home owners to other programs, but the City has not collaborated on
any projects. In addition to normal marketing done for these programs, neighborhood integrity is
considered and dialogue with the specific neighborhood is also part of the process.
Council consensus was to approve the guidelines to amend this program, to be presented
formally as a consent agenda item at a later date.
Staff also recommended establishing a renter-occupied rehabilitation program. This program
will benefit low income households, increase quality of affordable units, preserve affordability of
rental housing, promote public and private partnerships, and sustainable redevelopment. The
program will also increase energy efficiency and the tax base. After improvements are made
through this program, periods of affordability are regulated over a certain amounts of years.
Mayor Berry used the pause in business to introduce and welcome Amy Atkins, New Assistant
Director, Parks and Recreation Department.
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3. Council Calendar
· October 1 1 - 14 TML Annual Conference in Houston at 8:00 pm
· October 18 Kids Klub Light on Afterschool Rally at Veteran's Park & Athletic
Complex, 6:00 pm
· October 19 BVSWMA Board Meeting at Twin Oaks Facility - 2690 SH30 Anderson,
Texas, 11:OO am
· October 19 Exploring History Lunch Lecture at CS Conference Center, 1 1:30 a.m.
· October 20 Planning & Zoning Commission Meeting in Council Chambers, 6:00 pm
· October 25 Medical Corridor Advisory Committee in Council Chambers, 3:00 pm
· October 27 City Council Workshop/Regular Meeting at 3:00 and 6:00 p.m.
Council reviewed the Council calendar.
4. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember Fields requested an item regarding the review of gas station codes.
Councilmember Mooney requested an item regarding the changes occurring within the Brazos
Animal Shelter, specifically, a review of board appointees.
5 Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of
Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA,
BVWACS, Cemetery Committee, Code Review Committee, Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor's
Council on Physical Fitness, Mayor's Development Forum, Metropolitan Planning
Organization, National League of Cities, Outside Agency Funding Review, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Regional Transportation Committee for Council of Governments, Signature Event Task
Force, Sister City Association, TAMU Student Senate, Texas Municipal League,
Transportation Committee, Zoning Board of Adjustments.
Councilmember Schultz attended the Research Valley Partnership meeting.
Councilmember Lyles, reported on the Brazos County Health Board meeting. New board
members and re-appointed members Jess Fields and Katy-Marie Lyles were recognized and a
donation was given to the Boys & Girls Club in honor of Mayor Berry’s service on the board.
The board also viewed a presentation on a chemical detection machine from Emergency
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Preparedness Response. The budget was reviewed, and it was noted that there was an overall
seven percent reduction. Kenny Mallard was also elected as Chair.
Councilmember Brick reported on the Bicycle, Pedestrian & Greenways Advisory Board. The
board is planning a tour of the greenways and bike trails in College Station. Councilmember
Brick invited council members who were interested to contact the staff liaison for this board.
6. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at
5:15 p.m. on Thursday, October 13, 2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· Clancey v. College Station, Glenn Brown and Kathy Merrill, Civil Action No. 09-CV-
01480
· Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-
CV361
· Chavers et al v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922
· College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023
· Woodruff v. College Station, Cause No. 10-000515-CV-272
· Ongoing criminal investigation of municipal court missing funds
B. Consultation with Attorney to seek legal advice; to wit:
· Legal issues regarding possible revenue sharing and legislation in bio-corridor
C. Deliberation Regarding Personnel; to wit:
· Municipal Court Judge
The Executive Session adjourned at 7:00 p.m. on Thursday, October 13, 2011.
No action was required from Executive Session.
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7. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 8:46 p.m. on Thursday, October 13, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
OCTOBER 13, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink, absent
City Staff:
David Neely, City Manager
Kathy Merrill, Assistant City Manager
Frank Simpson, Assistant City Manager
Mary Anne Powell, First Assistant City Attorney
Tanya McNutt, Deputy City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:16 p.m. on Thursday, October 13, 2011 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
Presentations and Recognitions:
· Proclamation recognizing Chef Tai Lee's national recognition and award
Mayor Berry presented a proclamation to Chef Tai Lee and Veritas Wine and Bistro, to
congratulate winning Food Network’s , America’s Favorite Food Truck and a $10,000
cash award. Chef Tai has promised a portion of his prize money will be donated to a
Texas Wildfire relief charity in response to Bastrop’s recent fires.
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· APA Certificate of Achievement for Planning Excellence
· The Texas APA Project Plan of the Year for the Bicycle, Pedestrian, and Greenways
Master Plan
· The Honorable Mention - Bicycle Friendly Community from the League of
American Bicyclists
Bob Cowell accepted these awards on behalf of City staff and recognized the
Planning and Development Services Staff and the Bicycle, Pedestrian and Greenway
Advisory Committee for their hard work and dedication.
Citizen Comments
Larry Koeninger with the BCS Public Library System, introduced Kathy Nixie, the new Branch
Manager of the Larry J. Ringer Library. Ms. Nixie thanked Council for the opportunity to serve
here in College Station. There will be a reception welcoming Ms. Nixie on Wed, Oct. 19th from
6:00 to 7:00 p.m. at Larry J. Ringer Library.
Katie Miller, 507 Old Jersey, spoke concerning the jurisdiction of a tree on her property line.
Branches from the tree have fallen on high wires, and she has repeatedly contacted the City for
verification on who owns the tree. After two weeks, the tree branch is still on the utility lines,
and she is concerned about the fire hazard.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
· September 22,201 1 Workshop and Regular Council Meeting
2b. Presentation, possible action, and discussion regarding Resolution 10-13-11-2b,
approving a construction contract with Elliott Construction, LLC for the Wellborn
Widening Waterline Project and authorizing the expenditure of funds, in an amount not to
exceed $546,028.50.
2c. Presentation, possible action and discussion on approving the budget of the Arts
Council of Brazos Valley; and presentation, possible action and discussion on approving
the finding agreement between the City of College Station and the Arts Council of Brazos
Valley for FY 12 in the amount of $200,000 for Affiliate funding.
2d. Presentation, possible action and discussion on approving the operations and
maintenance funding agreement between the City of College Station and the Arts Council
of the Brazos Valley for FY 12 totaling $100,550.
2e. Presentation, possible action and discussion on a letter agreement for year 3 of the
Professional Auditing Services engagement with Ingram, Wallis & Co., P.C. for the fiscal
year ending September 30, 201 1 with expenditures totaling $86,000 fi-om the City of
College Station.
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2f. Presentation, possible action and discussion on approving the budget of the Brazos
Valley Convention and Visitors Bureau (CVB); and presentation, possible action and
discussion on a funding agreement between the City of College Station and the Brazos
Valley Convention and Visitors Bureau for FY 12 in the amount of $1,000,000.
2g. Presentation, possible action and discussion on a funding agreement between the City of
College Station and the Research Valley Partnership for FY 12 in the amount of $325,000.
2h. Presentation, possible action, and discussion authorizing the award of Bid No. 11-1 16
for the purchase of City branded uniforms for Parks athletic programs and for other City
departments with CC Creations ($35,000) and Monograms and More ($35,000) for a
combined annual estimated expenditure of $70,000. Figures are based on FY 1 1 averages.
2i. Presentation, possible action and discussion to approve Fiscal Year 201 1-2012
expenditures for the Brazos County Health Department in the amount of $326,500.
2j. Presentation, possible action, and discussion of contract renewals for the installation of
roadway traffic markings and traffic control to Highway Technology of Austin, Texas in
the amount of $163,182.50 and, traffic control services to N-Line Traffic Maintenance of
Bryan, Texas in the amount of $18,706.25.
2k. Presentation, possible action and discussion on a purchase contract with associated
annual maintenance, with Vermont Systems Inc., in the amount of $62,466.00, for software;
and approval of an interdepartmental transfer.
21. Presentation, possible action, and discussion regarding approval of the second renewal
of a joint-bid contract with the City of Bryan with DXI lndustries for the purchase of bulk
chlorine. The estimated annual expenditure is $77,220.
2m. Presentation, possible action, and discussion regarding City of College Station Excess
Liability and Workers' Compensation Insurance, Property/Boiler & Machinery,
Commercial Crime, EMT Liability, and Auto Property Damage policies for Fiscal Year
2012. FY12 premiums have decreased 4 percent from FY 11 premiums.
2n. Presentation, possible action, and discussion regarding award of Bid #11-125 to Ergon
Asphalt & Emulsions to provide emulsified asphalt products for the maintenance of streets
in an amount not to exceed $406,348.00.
Items c, d, f, g were pulled from the Consent Agenda.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to approve the Consent
Agenda, less items c, d, f, g. The motion carried unanimously.
(2d, 2f, 2g)MOTION: Upon a motion made by Councilmember Lyles and a second by
Councilmember Schultz, the City Council voted five (5) for and one (1) opposed, with
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Councilmember Fields voting against, to approve consent agenda items 2d, 2f, 2g. The motion
carried.
.(2c)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Schultz, the City Council voted four (4) for and one (1) opposed, with
Councilmember Fields voting against and Councilmember Brick abstaining, to approve consent
agenda item 2c. The motion carried.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2011-
3374, amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official
Zoning Map" of the Code of Ordinances of the City of College Station, Texas by rezoning
8.1 1 acres located at 2672 Horse Haven Lane from R-1 Single-Family Residential and A-0
Agricultural-Open to PDD Planned Development District.
At approximately 7:44 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:45 p.m.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Lyles, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2011-3374,
amending Chapter 12, "Unified Development Ordinance", Section 4.2, "Official Zoning Map" of
the Code of Ordinances of the City of College Station, Texas by rezoning 8.1 1 acres located at
2672 Horse Haven Lane from R-1 Single-Family Residential and A-0 Agricultural-Open to PDD
Planned Development District. The motion carried unanimously.
2. Presentation, possible action, and discussion authorizing the Mayor to sign Resolution
10-13-11-02, declaring support for the NRP Holdings, LLC Joint Housing Tax Credit and
HOME Investment application to the Texas Department of Housing and Community
Affairs for the Year 2012 and Conditional HOME Investment Partnership Commitment
(Funding Commitment Agreement) in support of the application for an affordable senior
rental housing development.
Councilmember Schultz recused herself from this item.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Mooney, the City Council voted four (4) for and one (1) opposed, with Councilmember Fields
voting against, to authorize the Mayor to sign Resolution 10-13-11-02, declaring support for the
NRP Holdings, LLC Joint Housing Tax Credit and HOME Investment application to the Texas
Department of Housing and Community Affairs for the Year 2012 and Conditional HOME
Investment Partnership Commitment (Funding Commitment Agreement) in support of the
application for an affordable senior rental housing development. The motion carried.
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3. Presentation, possible action, and discussion regarding a funding agreement for a grant
of HOME Investment Partnership Funds to B/CS Habitat for Humanity, Inc. in the
amount of $320,000.00 for acquisition, demolition, and construction in support of the
production of affordable single-family housing.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Brick, the City Council voted five (5) for and one (1) opposed, with Councilmember Fields
voting against, to approve a funding agreement for a grant of HOME Investment Partnership
Funds to B/CS Habitat for Humanity, Inc. in the amount of $320,000.00 for acquisition,
demolition, and construction in support of the production of affordable single-family housing.
The motion carried.
4. Adjournment.
MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the
City Council at 8:46 p.m. on Thursday, October 13, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
17
October 27, 2011
Consent Agenda Item No. 2b
Housing Program Reconstruction Program Guidelines
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director-Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding approval of the Housing
Program Reconstruction Guidelines
Relationship to Council Strategic Plan: Financially Sustainable City, Core Services and Infrastructure,
Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval.
Summary: At their October 13th meeting, the Council directed staff to amend the City’s Housing Program
Guidelines to establish a housing reconstruction program. At that meeting, draft guidelines were
presented to Council.
The guidelines make reconstruction an option for clients into able to rehabilitate their homes under the
City’s Rehabilitation Program. Homes would be reconstructed with HOME Investment Partnership Grant
Funds through an agreement between the home owner and the successful contractor. Main provisions of
the program would include:
· Assistance of up to $110,000 available to demolish and reconstruct a single family dwelling for
owner occupancy
· Assistance will be in the form of a mixed loan – up to half of the assistance amount capped at
$40,000 in the form of a deferred, 0% interest, forgivable loan amortized using a monthly rate
based on the number of months in a fifteen (15) year lien period. This portion of the loan will be
forgiven at this rate over the fifteen (15) year lien period. The remainder will be in the form of a
3% interest loan with monthly payments for a specified term.
· Applicants apply under the Rehabilitation and Minor Home Repair Program. If their home is not
eligible for rehabilitation, it will be considered for reconstruction.
· Other eligibility requirements identical to the Rehabilitation program.
Budget & Financial Summary: $107,159 of Federal HOME Investment Partnership funds have been
approved in the 2011 Annual Action Plan.
Attachments:
Attachment 1: Home Reconstruction Guidelines
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Proposed October 27, 2011
CITY OF COLLEGE STATION HOUSING RECONSTRUCTION PROGRAM GUIDELINES
Unless herein stated otherwise, the requirements contained in 24 CFR Part 92 (Home Investment
Partnerships Program) and 24 CFR Part 570 (Community Development Block Grant Program) will be
followed.
A. STATEMENT OF PURPOSE & PROGRAM OVERVIEW
The City of College Station has established a Housing Reconstruction Program (HRP) funded
through the U.S. Department of Housing and Urban Development (HUD) Community Development
Block Grant (CDBG) and Home Investment Partnership Program (HOME). Additionally, the City
may utilize other appropriate local, state, or federal resources that may become available.
The HRP is designed to combine various financial resources necessary to accomplish the
reconstruction of eligible, qualified, owner occupied dwellings once deemed ineligible for the
Housing Rehabilitation and Minor Home Repair Program (HRMHRP). The City's Community
Development staff will assist homeowners in planning, implementing and managing the process to
demolish and reconstruct their substandard dwelling. In addition, the City seeks to impede the
acceleration of slum and blighting influences through this activity, as well as preserve and enhance
neighborhood quality and integrity. Depending upon applicant eligibility and costs of the particular
project, assistance may be available to applicants under the provisions of 24 CFR § 92.254
Qualification as affordable housing: Homeownership and 24 CFR § 570.202, Eligible Rehabilitation
and Preservation Activities. Eligible project activities will comply with the respective program
requirements published in the U.S. Code of Federal Regulations (CFR), as it may be modified over
time. The basic goals of this Program are:
· To preserve and enhance the supply of affordable, decent, safe, and sanitary housing
available to qualified low-income households.
· To provide support, training, and counseling activities to low-income applicants seeking to
reconstruct their substandard homes.
· To provide applicants information regarding loan finance options to accomplish necessary
demolition and reconstruction required to build a single family dwelling that meets all
applicable codes and ordinances.
· To provide applicants information on proactively managing the maintenance of their homes
following reconstruction.
This program is designed to provide technical and financial assistance to low-income, owner-
occupant homeowners seeking to demolish and reconstruct their substandard residential
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structures into decent, safe and sanitary dwelling units. This program is available on a city-wide
basis and is limited to only those properties located within the municipal boundaries of the city.
Properties that lie partially within the city limits may be considered on a case-by-case basis.
All eligible HRP applicants shall be required to participate in the same homeowner and homebuyer
education and counseling sessions as other housing assistance program applicants.
The HRP financial assistance shall be managed as follows:
Program staff will assist qualified and approved applicants to demolish and reconstruct their
substandard housing by requiring the applicant to enter into a reconstruction assistance
agreement with the City. The agreement will allow the use of program funds for demolition and
reconstruction as well as associated program delivery costs of the project. The agreement must
be approved and executed prior to the commencement of any demolition or construction activities.
All project costs (excluding staff time and soft costs necessary for program delivery) shall be
compiled at project completion into a permanent financing loan, secured by a lien. Repayment of
the loan shall be in accordance with the terms and conditions defined in program legal instruments.
Applicants will have the option of pre-payment of costs at any time during the project, and prior to
permanent financing, if they so desire.
Upon completion of construction activities, applicant shall close on the loan. Assistance will be in
the form of a mixed loan – up to half of the assistance amount capped at $40,000 in the form of a
deferred, 0% interest, forgivable loan amortized using a monthly rate based on the number of
months in a fifteen (15) year lien period. This portion of the loan will be forgiven at this rate over the
fifteen (15) year lien period. The remainder will be in the form of a 3% interest loan with monthly
payments for a specified term.
Front End Ratio: The repayable loan shall be structured to ensure that the total of all principal,
interest, taxes, and insurance (PITI) payments shall not exceed thirty percent (30%) of the
applicant’s gross monthly income.
Back End Ratio: The repayable loan shall also be structured to ensure that the total of all PITI
payments plus consumer debt payments shall not exceed forty-five percent (45%) of the
applicant’s gross monthly income.
The mortgage note and deed restrictions shall be serviced and enforced either by the Community
Development Office, a commercial lending institution, or by a not-for-profit entity.
B. DESIGNATED AUTHORITY
Administrative authority for implementation of this Program will rest with the Office of City Manager
or its designee. The Community Development Office will serve as the designated office for
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approval of contractual agreements and budget changes as needed to accomplish project
completion, in accordance with Council approved procedures.
The Executive Director of Planning and Development Services (Director) will be responsible for
authorizing the amount of assistance to be made available to the project in accordance with the
implementing procedures. This determination will be based upon evaluations of the costs to be
incurred by providing the housing assistance and upon the demonstrated needs of eligible
applicant(s).
The Director will also be responsible for approval of applicant eligibility for this program and final
approval of selection of applicants to be assisted. This will be based upon relative need of
applicants for the specific housing assistance sought.
C. PROGRAM IMPLEMENTATION PROCESS
Steps in implementing the Program will be as follows:
1. The Community Development Office (CD Office) will create and maintain applications for all
housing assistance programs. All applicants shall submit a completed application to the CD
Office and await an evaluation of eligibility by the appropriate staff member(s). For this
particular Program, applicants are required to hold majority title interest to an improved
property within the corporate limits of College Station, which is their permanent place of
residence, prior to submitting an application. A $20 non-refundable application fee will be
required to process the application under this program.
2. When a determination has been made that the structure is not feasible to rehabilitate to
minimum standards under the City’s Owner-Occupied Rehabilitation Program, staff will
evaluate reconstruction applications for eligibility and prioritize the processing of applications
based upon completeness and accuracy of information/documentation and demonstrated
housing need. Program staff will process applications as expeditiously as possible,
considering funding limitations and other staff responsibilities as assigned.
3. Applicant(s) will be notified by phone and in writing if they are eligible for participation in the
program. If the applicant(s) are not eligible, they will be notified in writing, with an explanation
of why they do not qualify. Non-qualification issues may include (but are not limited to)
income, assets, credit score, deed restrictions, title concerns, environmental concerns and/or
household make-up.
4. Once the applicant is deemed eligible, they will be required to sign an agreement with the City
committing to attend homeowner education classes before commencing with the
reconstruction process of their property. The City will provide homeowner education classes
to explain the financial, tax burden, maintenance and code compliance responsibilities of
homeownership. Only upon completion of the required classes, will the applicant(s) be able to
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continue with the program implementation process. If the applicant decides to discontinue the
homeownership education classes by failure to attend mandatory classes, the City will notify
them in writing that they have been removed from participation in the program.
5. Following completion of the required homeowner education classes, program staff will meet
with the applicant(s) to explain the basic goals and objectives of the Program and further
assess the needs of the applicant(s) household that will occupy the dwelling once completed.
Community Development staff determine whether or not approval of the homeowner’s
replacement housing may be expected to result in the successful and feasible re-housing of
the homeowner. The homeowner’s request may be denied in cases in which the homeowner’s
general health or income level would preclude his or her adequate and responsible operation
of a replacement dwelling; and/or cases in which the costs of the replacement dwelling would
be substantially above the costs of typical cases; and to the extent that the probability of the
City reaching its CDBG/HOME program goals would be endangered due to the cost overruns.
The homeowner will be notified in writing of the determination and if the request is not
approved, the reasons for denial.
6. After the household needs are fully assessed, staff will assess the project site to determine any
additional demolition or reconstruction needs of the home in order to fully realize a decent,
safe and sanitary unit. Program staff will make every effort, while crafting a plan for the home
reconstruction, to incorporate the City’s most current Green Building Standards into the project
scope. Any incentives offered from federal, state or local agencies for conformance with
Green Build Standards shall be accessed by the program as appropriate and when applicable.
7. Applicant(s) will be involved in several meetings with program staff to ensure proper steps are
followed in the reconstruction process of their homes. The applicant may also be required to
accompany program staff to appear before City planning boards and/or commissions to
request variances or approval of special circumstantial development needs.
8. Applicant(s) will be responsible for their own relocation arrangements including costs during
the demolition and reconstruction period. Relocation costs will not be an eligible expense
under this program.
9. Once the reconstruction plan has been completed, and any other City required approvals have
been accomplished, program staff will place the project out for bid to approved contractors in
compliance with the City’s procurement and process regulations. Prior to bid, program staff
will prepare a construction estimate by which to compare submitted bid amounts. Should
submitted bids prove to be more than 10% of the construction estimate, the applicant will have
the option to reject all bids and re-bid the project, or select the lowest responsible bidder (if
program staff deems the lowest responsible bid reasonable within the project estimate).
Applicant (Owner) will then enter into a construction contract with the lowest responsible
bidder (Contractor), allowing the City to be the Owner Representative through the construction
process, attending to progress payments and change orders in a timely manner on behalf of
the Owner.
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10. Program staff will obtain all required close-out documents at project completion and the loan
closing will be scheduled.
11. Homeowners will be required to comply with all terms and conditions of their program
agreement until all of the terms of their loan have been satisfied. Due to the type and source of
funding, homeowners provided assistance through this program can expect rigorous
enforcement of the terms and conditions of their loans.
D. APPLICANT ELIGIBILITY CRITERIA
Eligible applicants of this Program must meet the following qualifications:
1. Applicant(s) must have applied for rehabilitation assistance under the City’s Housing
Rehabilitation and Minor Home Repair Program. Applicant must have been rejected for
rehabilitation assistance on the grounds that the applicant’s occupied dwelling was not feasible
to rehabilitate.
2. Applicant(s) must be an owner occupant of the dwelling for which assistance is requested and
reside within the City of College Station. The dwelling must be the applicant’s principal
residence for a minimum of two (2) years prior to the submission of a completed application for
assistance.
3. Ownership: Applicant(s) must present proof of ownership by General or Special Warranty
Deed. City staff will verify proof of ownership with title searches as necessary on the property
where the dilapidated structure exists and/or the site where the replacement housing will be
built. In situations where the applicant does not have clear title, applicant will be required to
clear title. When meeting this guideline requirement is not feasible, applicant must present
proof of ownership (General or Special Warranty Deed) showing fee simple title of 50% or
more ownership in the applicant's name. (All other title holders will be requested to relinquish
their title rights to the applicant. If 100% title is not gained in this manner, then all other title
holders will be requested to sign applicable project and lien documents to show their consent
to the project.) Applicants with less than 100% fee simple title must have a continuing right to
occupy the premises. Applicant must provide documentation for all existing liens. All current
lienholders will be requested to subordinate their lien position to the City. Upon review and
determination by the Planning and Development Services Director, the City may accept a
lesser lien position if it is determined that the City's low-income affordable housing goals are
being accomplished by the completion of the project.
4. Principal Residence and Homestead: Applicant(s) will be required to certify that they intend to
occupy the new reconstructed dwelling as their principal residence upon project completion.
Occupancy will be determined through verification of utility consumption, and other
verifications determined acceptable and/or necessary by the City, on an annual basis.
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5. Income: An applicant must have a gross income of 80 percent or less than of the College
Station/Bryan area median income as reported by HUD. Income will be determined by the
provisions of 24 CFR § 92.203 (Income determinations) and 24 CFR § 5.609 (Annual income).
6. Assets: Applicants will not be eligible for this Program if, upon application, they have assets
exceeding $20,000 on hand. Retirement funds in IRS recognized retirement accounts and
home equity are excluded. The Director may waive this requirement if necessary to
accomplish other City or program objectives, or under extraordinary circumstances.
7. Credit: Qualified applicants will have an average FICO credit score of no less than 575, with
no bankruptcies, foreclosures, student loan delinquencies, income tax delinquencies, child
support delinquencies or repossessions within the previous two years. The Director may waive
this requirement if necessary to accomplish other City or program objectives, or under
extraordinary circumstances.
8. Employment History: Applicants must have an employment history in the same job, or in the
case of professional, salaried employees (as defined in 29 CFR § 541 meeting any of the
requirements in Subparts B,C,D,E, or F), in the same field of employment, for a minimum of
twelve (12) months.
9. Student Loans: Student loans, which are currently deferred at the time of application, will be
included in the debt ratio calculation as if in repayment status.
10. Citizenship: In order to receive Program assistance, applicants must be United States
Citizens, U.S. Non-Citizen Nationals, or Qualified Aliens as defined by Title IV of the Personal
Responsibility and Work Opportunity Reconciliation Act of 1996. Qualified alien status will be
verified by the Citizenship and Immigration Services division of the U.S. Department of
Homeland Security.
11. Applicant must establish that all property taxes are paid on the property to be vacated (and/or
proposed construction site) and that all other liens are satisfied or released. Applicants owing
delinquent property taxes will only be considered for assistance if they are enrolled in a county
approved tax payment plan. At a minimum, the applicant must have six consecutive months of
timely payments on a payment plan structured to bring taxes current within a two year period.
After project completion, owners are required to certify on an annual basis that taxes have
been paid and hazard insurance policies are current and in effect.
12. Applicants shall provide complete and accurate information regarding their household
composition, household income, and housing situation. Failure to disclose information which
may affect eligibility requirements shall also constitute fraud. Applicants shall be required to
make full restitution to the City in the event applicants provide inaccurate or incomplete
information in order to meet eligibility requirements for the Community Development Office
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Proposed October 27, 2011
housing programs. Requests for further assistance will be denied unless restitution is made in
full.
13. Applicants will agree to conform to College Station Code Enforcement requests prior to being
determined eligible for replacement housing assistance. Applicants agree to maintain dwelling
and exterior grounds in accordance with applicable city ordinances.
G. FEASIBILITY OF RECONSTRUCTION
1. Feasibility of demolition and reconstruction of property to minimum program standards will be
made following a detailed inspection of the property by program staff.
2. Feasibility of reconstruction structures under established program limits will be determined by
an assessment of the following two criteria:
a. For all required repairs and renovations, rehabilitation costs shall exceed 75% of the
total estimated post- rehabilitation value of the structure.
b. The estimate of costs needed for all required demolition and reconstruction must fall
within program limits.
Units not meeting these standards will be determined infeasible for reconstruction assistance
and, therefore, considered only for the Housing Rehabilitation and Minor Home Repair
Program.
H. SELECTION OF RECIPIENTS FOR ASSISTANCE
1. Recipients for assistance of HRP will be taken from the HRMHRP applications of eligible
homeowners residing in substandard or dilapidated structures determined to be infeasible to
rehabilitate.
2. The number of recipients to receive assistance will be subject to general availability of funds.
3. Community Development staff will evaluate all applications of eligible homeowners whose
structures are determined to be infeasible to rehabilitate. Based upon this evaluation, a
recommendation will be made to the Director as to the order of applicants to be assisted.
Generally, those in the most imminent danger to personal health or safety will be extended
priority under the program.
4. Criteria to be used to make this evaluation will include the following items listed in priority
order:
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Proposed October 27, 2011
a. Degree of threat to health and safety of occupants presented by continuance of residing in
the structure. This will include evaluation of factors such as availability of basic services
including water, sewer, electricity, and structural deficiencies of the home.
b. Health and handicapping disabilities of occupants which necessitates the home to be
handicapped accessible.
c. Time and date that all application requirements are met.
d. Time and date of application.
E. ELIGIBLE PROPERTY CRITERIA
Property eligible for Program assistance is subject to the requirements of 24 CFR § 92.254 (Qualification
as affordable housing: Homeownership) and as follows:
1. Location: The Program will be implemented on a city-wide basis within the corporate limits
of the City of College Station. Properties that lie partially within the corporate limits will be
considered on a case-by-case basis. However, program preference will rest with
properties wholly in the City.
2. Property Type: Eligible properties must be improved, single-family residential lots, which
are:
a. The principle residence of the applicant, and
b. Have a structure that has been determined infeasible to rehabilitate by staff, and
c. Have all utility service connections available to the property.
3. Title: The applicant household must hold majority title to the property. An existing
mortgage will not prohibit participation in the program.
4. All eligible properties, following reconstruction, shall not exceed 95 percent of the
maximum amount insurable under Section 203(b) of the National Housing Act (FHA
lending limit) for the College Station/Bryan area.
5. Manufactured Housing: Manufactured housing units are not eligible for program
assistance unless:
a. the property on which the manufactured home sits is owned by the applicant; and
b. the property is properly zoned for single family housing; and
c. the applicant has resided in the home and on that site for not less than two years, prior
to the application date.
F. LOAN INSTRUMENTS
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Proposed October 27, 2011
The HRP shall use loan instruments (real estate lien note, deed-of-trust, mechanic's lien contract,
mechanic's lien note and transfer of lien) adapted to this program in order to provide financial
assistance to eligible applicants and to comply with the provisions of 24 CFR § 92.254(a)(5)(ii)(A)
(Recapture, Net Proceeds).
Assistance will be in the form of a mixed loan – up to half of the assistance amount capped at
$40,000 in the form of a deferred, 0% interest, forgivable loan amortized using a monthly rate
based on the number of months in a fifteen (15) year lien period. This portion of the loan will be
forgiven at this rate over the fifteen (15) year lien period. The remainder will be in the form of a 3%
interest loan with monthly payments for a specified term.
Affordability shall be determined by ensuring the total PITI (principal, interest, taxes, and
insurance) payment (front ratio) of the 0% repayable loan is not more than 30% of the monthly
income of the eligible applicant. With Director approval, the upper percentage may be slightly
exceeded under extenuating circumstances that demonstrate the buyer’s ability to handle higher
payments. The maximum total debt-to-income ratio (back ratio) is 45% (depending on credit
score, Director may require a lower percentage). The amount of the 0% interest deferred loan will
be the remainder between the cost of reconstruction and the repayable loan.
Program loan instruments shall require that the property must be maintained to meet all applicable
City codes, including code enforcement ordinances, community appearance and development
standards.
Loan
Amount: $110,000 maximum (construction and demolition costs);
Interest: 3% interest repayment portion and 0% interest forgivable portion
capped at $40,000
Loan Term: Up to 30 Years
Forgivable Loan Repayment: Amortized using a monthly rate based on the number of months in
a fifteen (15) year lien period. This portion of the loan will be
forgiven at this rate over the fifteen (15) year lien period. Un-
forgiven portion will be due in full when borrower no longer
owner-occupies the structure.
Repayable Loan Repayment: Due monthly as agreed in the loan documents or 100% due upon
sale (to the extent proceeds are available);
Lien holder Position: First;
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Proposed October 27, 2011
Refinancing: Refinancing is prohibited;
Owner Occupancy Required: On the date the homeowner ceases occupying the property as a
primary residence (i.e., rental, gift, death, abandonment), the
deferred and repayable loans will become due and payable to the
City except for deployed military personnel.
The City shall have the prior right to purchase the ownership interest in the property from the initial
HRP homeowner for the amount specified in a firm contract between the homeowner and a
prospective buyer. The City shall have 10 business days after receiving notice of the firm contract
to decide whether to exercise its right and 60 additional calendar days to complete closing of the
property.
Military Deployment - In the event that the homeowner is deployed on active duty, the
homeowner may, at their discretion, rent the home during the time of deployment to an income-
eligible applicant if the homeowner's monthly mortgage payment will exceed 30% of gross monthly
income after deployment. The maximum rent will be determined by published maximum HUD rents
for the area. The Community Development Office will verify income eligibility of the rental applicant
and will file a copy of the deployment orders in the homeowner's client file. If the home is rented to
an income-eligible applicant, or is occupied by the homeowner's dependents, the rehabilitation
loan will continue to be deferred.
I. FORMS OF ASSISTANCE AND ALLOWABLE EXPENSES
1. The primary form of general housing reconstruction assistance will be federal CDBG and/or
HOME funds to pay for eligible program costs. The allowable budget authority for
reconstruction assistance shall not exceed One Hundred Ten Thousand and No/100 Dollars
($110,000.00) per applicant for eligible project costs (excluding program staff costs). Since
each reconstruction project is unique in preparation, size and duration, additional costs may be
required to carry a project from commencement to completion. These additional costs will be
financed by owner proceeds or by an additional loan from a private lender. Under no
circumstances will the owner be able to finance more debt than is allowed under Program debt
to income ratios.
2. The City of College Station shall hold first lien position on the loan for the duration of the lien
period. However, in extreme and isolated situations where first lien position is not feasible, the
City may accept a lower lien position subject to the review and approval of the Director. The
lien shall be released upon repayment. The full amount of assistance may be repaid at any
time; however, the assistance must be repaid in full when the homeowner no longer occupies
the residence.
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Proposed October 27, 2011
3. Program intent is to maintain owner-occupancy in the reconstructed dwellings. In the event of
a sale, transfer of ownership or the property ceases to be owner occupied during the lien
period, the following conditions must apply to avoid default:
a. The owner must sell or offer the assumption of the loan to a low/moderate income
household for their homestead and approved by the Director; and
b. The owner shall give the city a first right of refusal to purchase the ownership interest
in the property from the homeowner for the amount specified in a firm contract
between the homeowner and a prospective buyer. The city shall have 10 business
days after receiving notice of the firm contract to decide whether to exercise its right
and 60 calendar days to complete closing of the property.
4. If within the lien period the homeowner defaults on the loan, the loan will be called due in full
and foreclosure proceedings may be initiated. The City will make every effort to work with the
homeowner to avoid foreclosure and will examine each situation on a case by case basis.
5. Allowable expenses will include:
a. Replacement housing to be used for one of the following re-housing options:
i. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING
constructed on the ORIGINAL SITE (LOT) of the dwelling vacated by the
homeowner,
ii. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING
constructed on an ALTERNATE SITE in the City of College Station provided
by the homeowner,
iii. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING
constructed on a SITE ACQUIRED where subject property is not appropriate
for redevelopment and with the agreement that the homeowner will trade lots
with the City, if available, or
iv. An adequate, decent, safe, and sanitary REPLACEMENT DWELLING FOR
SALE in the City of College Station that meets the City’s Structural Standards
Code (all Down-Payment Assistance Program standards will apply to the
home inspection).
b. Cost of lot clearance, demolition, and clearance of the dilapidated structure, and
preparation of job site for new replacement dwelling.
c. Cost of utility and appliance transfers and hookups as necessary.
d. Closing and settlement costs related to purchase of replacement dwelling.
e. Other expenses determined by the City to be necessary to facilitate the relocation of
the homeowner.
6. Community Development staff will also provide assistance and counseling to applicants as
needed, including the following:
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Proposed October 27, 2011
a. Information on the program and re-housing options available.
b. Assistance in acquisition or soliciting bids for construction of replacement housing.
c. Assistance in contractual compliance between homeowner and contractor.
d. Assistance in inspection of construction of replacement dwelling, if applicable.
e. Assistance to applicant in evaluation of future housing cost burdens.
J. RECONSTRUCTION AGREEMENT
Each applicant assisted through this Program will sign a Reconstruction or Re-Housing Agreement
with the City which defines the overall terms and conditions of the City providing the HRP
assistance. Other construction documents will be required to be executed by the applicant during
the reconstruction assistance process, but the Reconstruction Agreement will be solely between
the City and the applicant, and will be the primary instrument submitted for City Manager approval,
before the project may commence.
K. FINAL INSPECTION - CERTIFICATE OF OCCUPANCY
The City of College Station will be responsible for final inspection of all housing units made
available through the program to determine that the unit meets all City of College Station and HUD
requirements. Final payment will not be made until the City of College Station has issued a
Certificate of Occupancy for the reconstructed unit and all items identified in a punch list have been
corrected. The owner will also be required to sign-off on the final progress payment document to
the contractor. The Certificate of Occupancy will serve as evidence to HUD of the City's
determination that the reconstructed structure is no longer substandard, but has become code
compliant and a decent, safe, and sanitary dwelling.
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October 27, 2011
Consent Agenda Item No. 2c
Rehabilitation and Minor Home Repair Program Guidelines
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director-Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding approval of the revised
Rehabilitation and Minor Home Repair Guidelines
Relationship to Strategic Goals: Financially Sustainable, Core Services and Infrastructure,
Neighborhood Integrity, and Diverse Growing Economy
Recommendation(s): Staff recommends approval.
Summary: These proposed guidelines make the following changes to the City’s Rehabilitation and Minor
Home Repair Guideless:
· Increase assistance amount to $50,000 (from a possible $35,000)
· Eliminate tier system loan structure
· Replace with a mixed loan – half forgivable over a 10 year term and the remainder repaid monthly
with a 3% interest rate for a specified term
· Credit score requirement of 575 (down from 600) – Director has ability to waive this requirement
Budget & Financial Summary: $15,000 of Federal CDBG grant funds and $107,159 of Federal HOME
Investment Partnership funds have been approved in the 2011 Annual Action Plan.
Attachments:
Attachment 1: Rehabilitation and Minor Home Repair Guidelines
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Proposed October 27, 2011
CITY OF COLLEGE STATION HOUSING REHABABILITATION AND MINOR HOME REPAIR PROGRAM PROGRAM GUIDELINES
Unless herein stated otherwise, the requirements contained in 24 CFR Part 92 (Home Investment
Partnerships Program) and 24 CFR Part 570 (Community Development Block Grant Program) will be
followed.
A. STATEMENT OF PURPOSE & PROGRAM OVERVIEW
The City of College Station has established a Housing Rehabilitation and Minor Home Repair
Program (HRMHRP) funded through the U.S. Department of Housing and Urban Development
(HUD) Community Development Block Grant (CDBG) and Home Investment Partnership Program
(HOME). Additionally, the City may utilize other appropriate local, state, or federal resources that
may become available.
The HRMHRP is designed to combine various financial resources necessary to accomplish minor
repair or significant rehabilitation of eligible, qualified, owner-occupied dwellings. The City's
Community Development staff will assist homeowners in planning, implementing and managing the
process to repair or rehabilitate their substandard dwellings. In addition, the City seeks to impede
the acceleration of slum and blighting influences through this activity, as well as preserve and
enhance neighborhood quality and integrity. Depending upon applicant eligibility and costs of the
particular project, assistance may be available to applicants under the provisions of 24 CFR §
92.254 Qualification as affordable housing: Homeownership and 24 CFR § 570.202, Eligible
Rehabilitation and Preservation Activities. Eligible project activities will comply with the respective
program requirements published in the U.S. Code of Federal Regulations (CFR), as it may be
modified over time. The basic goals of this Program are:
· To preserve and enhance the supply of affordable, decent, safe, and sanitary housing
available to qualified low-income households.
· To provide support training and counseling activities to low-income applicants seeking to
repair or rehabilitate their sub-standard homes.
· To provide applicants information regarding loan finance options to accomplish necessary
rehabilitation activities required to bring their sub-standard dwelling into a code compliant
standard condition.
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Proposed October 27, 2011
· To provide applicants information on proactively managing the maintenance of their homes
following repair or rehabilitation.
This program is designed to provide technical and financial assistance to low-income, owner-
occupant homeowners seeking to rehabilitate their sub-standard residential structures into decent,
safe and sanitary dwelling units. Technical and financial assistance is also available to low-
income, owner-occupant homeowners requiring minor repair to alleviate an immediate health or
safety issue as determined by program staff and/or other qualified City staff. This program is
available on a city-wide basis and is limited to only those properties located within the municipal
boundaries of the city. Properties that lie partially within the city limits may be considered on a
case-by-case basis.
All eligible HRMHRP applicants (with the exception of Minor Home Repair applicants) shall be
required to participate in the same homeowner and homebuyer education and counseling sessions
as other housing assistance program applicants.
The HRMHRP financial assistance shall be managed as follows:
Program staff will assist qualified and approved applicants to rehabilitate their substandard housing
by requiring the applicant to enter into a rehabilitation assistance agreement with the City. The
agreement will allow the use of program funds for rehabilitation and associated program delivery
costs of the project. The agreement must be approved and executed prior to the commencement
of any rehabilitation activities. All project costs (excluding staff time and soft costs necessary for
program delivery) shall be compiled at project completion into a permanent financing loan, secured
by a lien. Repayment of the loan shall be in accordance with the terms and conditions defined in
program legal instruments. Applicants will have the option of pre-payment of costs at any time
during the project, and prior to permanent financing, if they so desire.
Upon completion of construction activities, applicant shall close on the loan.
All assistance will be in the form of a mixed loan – up to half of the assistance amount in the form of
a deferred, 0% interest, forgivable loan amortized using a monthly rate based on the number of
months in a ten (10) year lien period. The loan will be forgiven at this rate over the ten (10) year
lien period. The remainder will be in the form of a 3% interest loan with monthly payments for a
specified term.
The mortgage note and deed restrictions shall be enforced either by the Community Development
Office, a commercial lending institution or by a not-for-profit entity.
B. DESIGNATED AUTHORITY
Administrative authority for implementation of this Program will rest with the Office of City Manager
or its designee. The Community Development Office will serve as the designated office for
33
Page 3 of10
Proposed October 27, 2011
approval of contractual agreements and budget changes as needed to accomplish project
completion, in accordance with Council approved procedures.
The Executive Director of Planning and Development Services (Director) will be responsible for
authorizing the amount of assistance to be made available to the project in accordance with the
implementing procedures. This determination will be based upon evaluations of the costs to be
incurred by providing the housing assistance and upon the demonstrated needs of eligible
applicant(s).
The Director will also be responsible for approval of applicant eligibility for this program and final
approval of selection of applicants to be assisted. This will be based upon relative need of
applicants for the specific housing assistance sought.
C. PROGRAM IMPLEMENTATION PROCESS
Steps in implementing the Program will be as follows:
The Community Development Office (CD Office) will create and maintain applications for all
housing assistance programs. All applicants shall submit a completed application to the CD Office,
and await an evaluation of eligibility by the appropriate staff member(s). For this particular
Program, applicants are required to hold majority title interest to an improved property within the
corporate limits of College Station, which is their permanent place of residence, prior to submitting
an application. A $20 non-refundable application fee will be required to process the application
under this program.
Program staff will evaluate all applications for eligibility and prioritize the processing of applications
based upon completeness and accuracy of information/documentation and demonstrated housing
need. Program staff will process applications as expeditiously as possible, considering funding
limitations and other staff responsibilities as assigned.
Applicant(s) will be notified by phone if they are eligible for participation in the program. If the
applicant(s) are not eligible, they will be notified in writing, with an explanation of why they do not
qualify. Non-qualification issues may include (but are not limited to) income, assets, deed
restrictions, title concerns, environmental concerns and/or household make-up.
Once the applicant is deemed eligible, they will be required to sign an agreement with the City
committing to attend homeowner education classes before commencing with the rehabilitation
process of their property (homeowner education classes will not be required of those applicants
receiving minor home repair assistance). The City will provide homeowner education classes to
explain the financial, tax burden, maintenance and code compliance responsibilities of
homeownership. Only upon completion of the required classes, will the applicant(s) be able to
continue with the program implementation process. If the applicant decides to discontinue the
34
Page 4 of10
Proposed October 27, 2011
homeownership education classes by failure to attend mandatory classes, the City will notify them
in writing that they have been removed from participation in the program.
Following completion of the required homeowner education classes, program staff will meet with
the applicant(s) to explain the basic goals and objectives of the Program and further assess the
needs of the applicant(s) household that will occupy the dwelling once completed. After the
household needs are fully assessed, staff will assess the project site to determine any additional
rehabilitation needs of the home in order to fully realize a decent, safe and sanitary unit. Program
staff will make every effort, while crafting a plan for the home rehabilitation, to incorporate the City’s
most current Green Building Standards into the project scope. Any incentives offered from federal,
state or local agencies for conformance with Green Build Standards shall be accessed by the
program as appropriate and when applicable.
Applicant(s) will be involved in several meetings with program staff to ensure proper steps are
followed in the rehabilitation process of their homes. The applicant may also be required to
accompany program staff to appear before City planning boards and/or commissions to request
variances or approval of special circumstantial development needs.
Once the rehabilitation plan has been completed, and any other City required approvals have been
accomplished, program staff will place the project out for bid to approved contractors in compliance
with the City’s procurement and process regulations. Prior to bid, program staff will prepare a
construction estimate by which to compare submitted bid amounts. Should submitted bids prove to
be more than 10% of the construction estimate, the applicant will have the option to reject all bids
and re-bid the project, or select the lowest responsible bidder (if program staff deems the lowest
responsible bid reasonable within the project estimate). Applicant (Owner) will then enter into a
construction contract with the lowest responsible bidder (Contractor), allowing the City to be the
Owner Representative through the construction process, attending to progress payments and
change orders in a timely manner on behalf of the Owner. For projects involving only minor repair,
repair work shall be done in accordance with the City prepared scope of work and in accordance
with City Purchasing policies.
Program staff will obtain all required close-out documents at project completion and the loan
closing will be scheduled.
Homeowners will be required to comply with all terms and conditions of their program agreement
until all of the terms of their loan have been satisfied. Due to the type and source of funding,
homeowners provided assistance through this program can expect rigorous enforcement of the
terms and conditions of their loans.
D. APPLICANT ELIGIBILITY CRITERIA
Eligible applicants of this Program must meet the following qualifications:
35
Page 5 of10
Proposed October 27, 2011
1. Income: An applicant must have a gross income of 80 percent or less than of the College
Station/Bryan area median income as reported by HUD. Income will be determined by the
provisions of 24 CFR § 92.203 (Income determinations) and 24 CFR § 5.609 (Annual income).
2. Assets: Applicants will not be eligible for this Program if, upon application, they have assets
exceeding $20,000 on hand. Retirement funds in IRS recognized retirement accounts are
excluded.
3. Principal Residence and Homestead: Applicants will be required to certify that they intend to
occupy the new reconstructed dwelling as their principal residence upon project completion.
Occupancy will be determined through verification of utility consumption, and other
verifications determined acceptable and/or necessary by the City, on an annual basis.
4. Credit: Qualified applicants will have an average FICO credit score of no less than 575, with
no bankruptcies, foreclosures, student loan delinquencies, income tax delinquencies, child
support delinquencies or repossessions within the previous two years. The Director may waive
this requirement if necessary to accomplish other City or program objectives, or under
extraordinary circumstances.
5. Employment History: Applicants must have an employment history in the same job, or in the
case of professional, salaried employees (as defined in 29 CFR § 541 meeting any of the
requirements in Subparts B,C,D,E, or F), in the same field of employment, for a minimum of
twelve (12) months.
6. Student Loans: Student loans, which are currently deferred at the time of application, will be
included in the debt ratio calculation as if in repayment status.
7. Citizenship: In order to receive Program assistance, applicants must be United States
Citizens, U.S. Non-Citizen Nationals, or Qualified Aliens as defined by Title IV of the Personal
Responsibility and Work Opportunity Reconciliation Act of 1996. Qualified alien status will be
verified by the Citizenship and Immigration Services division of the U.S. Department of
Homeland Security.
E. ELIGIBLE PROPERTY CRITERIA
Property eligible for Program assistance is subject to the requirements of 24 CFR § 92.254
(Qualification as affordable housing: Homeownership) and as follows:
1. Location: The Program will be implemented on a city-wide basis within the corporate limits
of the City of College Station. Properties that lie partially within the corporate limits will be
considered on a case-by-case basis. However, program preference will rest with
properties wholly in the City.
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Page 6 of10
Proposed October 27, 2011
2. Property Type: Eligible properties must be improved, single-family residential lots, which
are:
a. The principle residence of the applicant, and
b. Substandard but structurally sound, and
c. Have all utility service connections available to the property.
3. Title: The applicant household must hold majority title to the property. An existing
mortgage will not prohibit participation in the program.
4. All eligible properties, following rehabilitation, shall not exceed 95 percent of the maximum
amount insurable under Section 203(b) of the National Housing Act (FHA lending limit) for
the College Station/Bryan area.
5. Manufactured Housing: Manufactured housing units are not eligible for program
assistance unless:
a. the property on which the manufactured home sits is owned by the applicant; and
b. the property is properly zoned; and
a. the applicant has resided in the home and on that site for not less than two years, prior
to the application date, and
b. the applicant and subject property are only eligible for minor repair assistance under
program guidelines.
F. LOAN INSTRUMENTS
The HRMHRP shall use loan instruments (real estate lien note, deed-of-trust, mechanic's lien
contract, mechanic's lien note and transfer of lien) adapted to this program in order to provide
financial assistance to eligible applicants and to comply with the provisions of 24 CFR §
92.254(a)(5)(ii)(A) (Recapture, Net Proceeds).
Affordability shall be determined by ensuring the total PITI (principal, interest, taxes, and
insurance) payment (front ratio) of the permanent financing is not more than 30% of the monthly
income of the eligible applicant. With Director approval, the upper percentage may be slightly
exceeded under extenuating circumstances that demonstrate the buyer’s ability to handle higher
payments. The maximum total debt-to-income ratio (back ratio) is 45% (depending on credit
score, Director may require a lower percentage).
Program loan instruments shall require that the property must be maintained to meet all applicable
City codes, including code enforcement ordinances, community appearance and development
standards.
37
Page 7 of10
Proposed October 27, 2011
Refinancing of the first mortgage for the purpose of the reduction of monthly payments, term or
interest rate is acceptable, however, refinancing which results in any cash being received by the
homeowner is not allowed.
The City shall have the prior right to purchase the ownership interest in the property from the initial
HRMHRP homeowner for the amount specified in a firm contract between the homeowner and a
prospective buyer. The City shall have 10 business days after receiving notice of the firm contract
to decide whether to exercise its right and 60 additional calendar days to complete closing of the
property.
Military Deployment - In the event that the homebuyer is deployed on active duty, the homebuyer
may, at their discretion, rent the home during the time of deployment to an income-eligible
applicant if the homebuyer's monthly mortgage payment will exceed 30% of gross monthly income
after deployment. The maximum rent will be determined by published maximum HUD rents for the
area. The Community Development Office will verify income eligibility of the rental applicant and
will file a copy of the deployment orders in the homebuyer's client file. If the home is rented to an
income-eligible applicant, or is occupied by the homebuyer's dependents, the rehabilitation loan
will continue to be deferred.
G. FEASIBILITY OF REHABILITATION
1. Feasibility of rehabilitation of property to minimum program standards will be made
following a detailed inspection of the property by program staff. This inspection includes
completing a list of deficiencies which must be corrected in order to bring the structure into
compliance with HUD requirements and all applicable City of College Station codes and
expectations.
2. Feasibility of rehabilitating structures under established program limits will be determined
by an assessment of the following two criteria:
a. The estimate of costs needed for all required repairs and renovations (or to remedy
immediate threats to health and safety in emergency cases) must fall within program
limits.
b. For all required repairs and renovations, rehabilitation costs shall not exceed 75% of
the total estimated post-rehabilitation value for the structure.
Units not meeting these standards will be determined infeasible for rehabilitation assistance
and, therefore, considered only for minor home repair assistance or reconstruction assistance.
Applicants owning manufactured housing units may, in some extreme instances, be eligible for
minor home repair, but are not eligible for rehabilitation assistance.
38
Page 8 of10
Proposed October 27, 2011
H. SELECTION OF RECIPIENTS FOR ASSISTANCE
1. Recipients for assistance of this program will be taken from the applications of eligible
homeowners residing in substandard structures determined to be structurally sound by
program staff.
2. The number of recipients to receive assistance will be subject to general availability of funds.
3. Community Development staff will evaluate all applications of eligible homeowners whose
structures are determined to be feasible to rehabilitate. Based upon this evaluation, a
recommendation will be made to the Director as to the order of applicants to be assisted.
Generally, those in the most imminent danger to personal health or safety will be extended
priority under the program.
4. Criteria to be used to make this evaluation will include the following items listed in priority
order:
a. Degree of threat to health and safety of occupants presented by continuance of residing in
the structure. This will include evaluation of factors such as availability of basic services
including water, sewer, electricity, and structural deficiencies of the home.
b. Health and handicapping disabilities of occupants which necessitates the home to undergo
handicapped accessible construction because of the owner’s existing situation.
c. Time and date that all application requirements are met.
d. Time and date of application.
I. FORMS OF ASSISTANCE AND ALLOWABLE EXPENSES
1. Minor home repair assistance shall be in the form of a grant, through federal CDBG funds. The
allowable budget authority for minor repair assistance shall not exceed Five Thousand and
No/100 Dollars ($5,000.00) per applicant for eligible project costs.
2. The primary form of general housing rehabilitation assistance will be federal CDBG and/or
HOME funds to pay for eligible program costs. The allowable budget authority for rehabilitation
assistance shall not exceed Fifty Thousand and No/100 Dollars ($50,000.00) per applicant for
eligible project costs (excluding program staff costs). Since each rehabilitation project is
unique in preparation, size and duration, additional costs may be required to carry a project
from commencement to completion. These additional costs will be financed by owner
proceeds or by an additional loan from a private lender. Under no circumstances will the
owner be able to finance more debt than is allowed under Program debt to income ratios.
39
Page 9 of10
Proposed October 27, 2011
3. The City of College Station shall hold first lien position on the loan for the duration of the lien
period. However, in extreme and isolated situations where first lien position is not feasible, the
City may accept a lower lien position subject to the review and approval of the Director. The
lien shall be released upon repayment. The full amount of assistance may be repaid at any
time; however, monthly payments must be made to satisfy the repayment half of the loan. The
other half of the assistance will be in the form of a deferred, forgivable loan amortized using a
monthly rate based on the number of months in a ten (10) year lien period to be placed on all
rehabilitated dwellings. The loan will be forgiven at this rate over the ten (10) year lien period.
If the house is sold or transferred before the lien period expires, the homeowner gets credit for
every month spent in the house. The credit is subtracted from the total loan amount, which is
then owed and due to the Community Development Office and received and used thereof as
program income.
4. Program intent is to maintain owner-occupancy in the rehabilitated dwellings. In the event of a
sale, transfer of ownership or renting of the property during the lien period, the following
conditions must apply to avoid default:
· The owner must sell or offer the assumption of the loan to a low/moderate income
household for their homestead and approved by the Director; and
· The owner shall give the city a first right of refusal to purchase the ownership interest in
the property from the homeowner for the amount specified in a firm contract between the
homeowner and a prospective buyer. The city shall have 10 business days after
receiving notice of the firm contract to decide whether to exercise its right and 60
calendar days to complete closing of the property.
5. If within the repayment loan period the homeowner defaults on the loan, the portion of the
repayment loan outstanding will be called due in full and foreclosure proceedings may be
initiated. The forgivable portion of the loan will be paid back after factoring in credits for each
month spent in the house (loan forgiven i/120th per month). The City will make every effort to
work with the homeowner to avoid foreclosure and will examine each situation on a case by
case basis.
J. REHABILITATION AGREEMENT
Each applicant assisted through this Program will sign a Rehabilitation Agreement with the City
which defines the overall terms and conditions of the City providing the HRMHRP assistance.
Other construction documents will be required to be executed by the applicant during the
rehabilitation assistance process, but the Rehabilitation Agreement will be solely between the City
and the applicant, and will be the primary instrument submitted for City Manager approval, before
the project may commence.
40
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Proposed October 27, 2011
K. FINAL INSPECTION - CERTIFICATE OF OCCUPANCY
The City of College Station will be responsible for final inspection of all housing units made
available through the program to determine that the unit meets all City of College Station and HUD
requirements. Final payment will not be made until the City of College Station has issued a
Certificate of Occupancy for the renovated unit and all items identified in a punch list have been
corrected. The owner will also be required to sign-off on the final progress payment document to
the contractor. The Certificate of Occupancy will serve as evidence to HUD of the City's
determination that the renovated structure is no longer substandard, but has become code
compliant and a decent, safe, and sanitary dwelling.
41
October 27, 2011
Consent Agenda Item No. 2d
Approval of the 2011 Property Tax Roll
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action, and discussion on approval of the 2011
Property Tax Roll in the amount of $24,979,684.54.
Recommendation(s): Staff recommends approval of the 2011 Property Tax Roll in the
amount of $24,979,684.54.
Summary: Section 26.09 (e) of the Texas Property Tax Code mandates formal approval
of the Tax Roll by the City Council as the final step in the process of establishing the tax roll
for the new year. The tax roll consists of the Maintenance and Operations levy and the
Interest and Sinking fund levy.
The tax roll that will be generated by the tax rate of $0.447543 per $100 assessed valuation
is $24,979,684.54. This tax rate was adopted by the City Council on September 22, 2011.
Budget & Financial Summary: See above
Attachments:
1. Letter
2. 2011 Levy Totals
42
43
44
45
46
47
48
49
50
51
October 27, 2011
Consent Agenda Item No. 2e
Funding Agreement With Keep Brazos Beautiful
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action and discussion on a funding
agreement between the City of College Station and Keep Brazos Beautiful for FY12 in
the amount of $50,240.
Recommendation(s): Staff recommends approval of the funding agreement.
Summary: As part of the 2011-2012 budget process the City Council approved
funding for Keep Brazos Beautiful in the amount of $50,240.
Budget & Financial Summary: The funds for this agreement are budgeted and
available in the 2011-2012 Sanitation Fund for the total amount of $50,240.
$34,240 is to be used for the operations and maintenance of Keep Brazos Beautiful.
$16,000 is to be used for beautification grants and projects of Keep Brazos Beautiful,
such as the Don’t Mess With Texas Trash Off and wildflower seed distribution.
Attachments:
1. Keep Brazos Beautiful Funding Agreement (Available in City Secretary’s Office)
52
October 27, 2011
Consent Agenda Item No. 2f
Funding Agreement With Noon Lions Club
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action and discussion on a funding
agreement between the City of College Station and College Station Noon Lions Club
for FY12 in the amount of $10,000.
Recommendation(s): Staff recommends approval of the funding agreement.
Summary: As part of the 2011-2012 budget process the City Council approved
funding for College Station Noon Lions Club in the amount of $10,000.
Budget & Financial Summary: The funds for this agreement are budgeted and
available in the 2011-2012 General Fund for the total amount of $10,000. Those
appropriated funds shall be used to provide the I Love America Fourth of July
Celebration at the George Bush Presidential Library and Museum.
Attachments:
1. College Station Noon Lions Club Funding Agreement (Available in City Secretary’s
Office)
53
October 27, 2011
Consent Agenda Item No. 2g
Budget Approval and Funding Agreement With the George Bush Presidential
Library Foundation
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action, and discussion on approving the budget of
the George Bush Presidential Library Foundation; and presentation, discussion and possible
action on a funding agreement between the City of College Station and the George Bush
Presidential Library Foundation for FY12 in the amount of $50,000.
Recommendation(s): Staff recommends approval of the George Bush Presidential Library
Foundation budget and the funding agreement for FY12.
Summary: As part of the 2011-2012 budget process the City Council approved funding for
the George Bush Presidential Library Foundation in the amount of $50,000.
Budget & Financial Summary: The funds for this agreement are budgeted and available
in the 2011-2012 Hotel Tax Fund budget. A total of $50,000 is to be used for marketing and
operational activities directly associated with the promotion of tourism and the hotel
industry in College Station. State law requires that the City Council approve the budget of
any organization that is to be funded through Hotel Tax funds.
Attachments:
1. George Bush Presidential Library Foundation Proposed Budget (Available in City
Secretary’s Office)
2. George Bush Presidential Library Foundation Funding Agreement (Available in City
Secretary’s Office)
54
October 27, 2011
Consent Agenda Item No. 2h
Budget Approval and Funding Agreement with The Memorial for all Veterans of the
Brazos Valley
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director, Business Services
Agenda Caption: Presentation, possible action, and discussion on approving the budget of
the Memorial for all Veterans of the Brazos Valley; and presentation, discussion and possible
action on a funding agreement between the City of College Station and the Memorial for all
Veterans of the Brazos Valley for FY12 in the amount of $25,000.
Recommendation(s): Staff recommends approval of the Memorial for all Veterans of the
Brazos Valley budget and the funding agreement for FY12.
Summary: As part of the 2011-2012 budget process the City Council approved funding for
the Memorial for all Veterans of the Brazos Valley in the amount of $25,000 for the funding
and design of additional war memorials along the Lynn Stuart Pathway at Veterans Park.
Budget & Financial Summary: The funds for this agreement are available in the Fiscal
Year 2012 Hotel Tax Fund Budget. A total of $25,000 is to be used for the funding and
design of additional memorials at Veterans Park which is directly associated with the
promotion of tourism and historic preservation in the City of College Station. State law
requires that the City Council approve the budget of any organization that is to be funded
through the Hotel Tax.
Attachments:
1. The Memorial for all Veterans of the Brazos Valley FY12 Budget (available in City
Secretary’s Office)
2. The Memorial for all Veterans of the Brazos Valley FY12 Funding Agreement
(available in City Secretary’s Office)
55
October 27, 2011
Consent Agenda Item No. 2i
Annual Curb, Gutter and Flatwork Contract
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion on the award of bid #12-
009 to Brazos Paving, Inc. in an amount not to exceed $534,400 for the annual contract for
a blanket purchase order for concrete curb, gutter and flatwork used to maintain City
infrastructure.
Relationship to Strategic Goals: Goal I: Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the contract
Summary: Maintenance of flatwork, curbs and gutters is contracted on an as needed
basis, by the Public Works Department and College Station Utilities. The maximum
quantities have been increased by about 33% due to the City’s commitment to bring
sidewalk ramps into compliance with new ADA standards when repairing curbs, gutters and
sidewalks. Also, the number of broken water lines has increased due to drought conditions
and has required a greater number of repairs to concrete infrastructure.
The increased annual quantities of repairs to concrete infrastructure are estimated as
follows:
Remove and Replace Curb and Gutter: From 6,000 to 8,000 linear feet
Remove and Replace Concrete Flatwork: From 600 to 800 cubic yards
Bids were received from 5 (five) companies with the lowest bid submitted by Brazos Paving,
Inc.:
Brazos Paving, Inc. $534,400.00
Brazos Site Works, LP $558,400.00
Larry Young Paving $596,000.00
Meyer Concrete Construction, LP $694,000.00
Knife River Corp. $888,000.00
Budget & Financial Summary: Funding for this service comes from the operating
budgets for Streets, Drainage and Utility Maintenance.
Attachments:
1. Bid tabulation #12-009
2. Resolution
56
City of College Station - Purchasing Division
Bid Tabulation for #12-009
"Annual Concrete Flatwork Curb and Gutter"
Open Date: Tuesday, October 4, 2011 @ 2:00 p.m.
Page 1 of 1
Item Est. Yearly Unit Total Unit Total Unit Total Unit Total Unit Total
No.Quantity Description Price Price Price Price Price Price Price Price Price Price
BASE BID:
1 8,000 lin. ft.
Remove & Replace Concrete Curb & Gutter, in
accordance with TSDHPT 1993 Standard
Specs, item#360, & according to College
Station Specs 401 & 702, 501,502,503,504
(copy attached)$25.00 $200,000.00 $28.00 $224,000.00 $29.50 $236,000.00 $27.95 $223,600.00 $44.00 $352,000.00
2 800 cu. yd.
Remove & Replace Concrete Flatwork
(sidewalks, driveways, aprons, gutters) in
accordance with TSDHPT 1993 Stand ard
Specs, Item #360, & according to College
Station Specs 702, 402, 501,502 ,503 ,504
(copy attached)$418.00 $334,400.00 $418.00 $334,400.00 $450.00 $360,000.00 $588.00 $470,400.00 $670.00 $536,000.00
Base Price $534,400.00 $558,400.00 $596,000.00 $694,000.00 $888,000.00
Knife River Corp. - South
College Station, TX
Brazos Paving
Bryan, TX
Brazos Site Works, LP
Bryan, TX
Meyer Concrete
Construction, LP
Wimberly, TX
Larry Young Paving College
Station, TX
57
58
October 27, 2011
Consent Agenda Item No. 2j
Investment Policy/Broker-Dealer List/Strategy Resolution
To: David Neeley, City Manager
From: Jeff Kersten, Executive Director Business Services
Agenda Caption: Presentation, possible action and discussion on a resolution stating
that the City Council has reviewed and approved the City's Investment Policy, Broker-Dealer
List and Investment Strategy.
Recommendation(s): Staff recommends review and approval of the resolution.
Summary: The Public Funds Investment Act requires an annual review and approval of
the City's investment policy and investment strategies. The Act further requires the
following:
(1) that the governing body adopt a written instrument by rule, order, ordinance, or
resolution stating that it has reviewed the investment policy and investment
strategies, and
(2) that the written instrument so adopted records any changes to either the investment
policy or investment strategies.
The City’s investment policy has been reviewed and amended to reflect the legislative
changes that have occurred during the 82nd Legislative Session.
An annual review of the City’s authorized broker/dealers was performed. Giving the current
economic conditions, staff made no changes to the broker/dealer list. Firms approved to do
business with the City are: Costal Securities, Inc., Vining Sparks, Deutsche Bank Alex
Brown, First Southwest Securities and First Empire Securities.
As part of the City’s Investment Policy, Council is to review, approve and adopt any
modifications to the list.
Budget & Financial Summary: None
Attachments:
Investment Policy and Strategy
Resolution
59
________________________________________________________
Investment Strategy and Policy
2012
Submitted to Council on
October 27, 2011
________________________________________________________
60
Revised: October 2011 2
Table of Contents
INVESTMENT STRATEGY _____________________________________________________________________________ 3
I. POLICY ___________________________________________________________________________________________ 4
II. SCOPE ___________________________________________________________________________________________ 4
III. INVESTMENT OBJECTIVES _______________________________________________________________________ 4
Safety _____________________________________________________________________________________________ 4
Liquidity ___________________________________________________________________________________________ 5
Yield ______________________________________________________________________________________________ 5
IV. RESPONSIBILITY AND CONTROL __________________________________________________________________ 5
Delegation of Authority_______________________________________________________________________________ 5
Cash Flow Analysis __________________________________________________________________________________ 5
Training Requirement _______________________________________________________________________________ 5
Internal Controls ____________________________________________________________________________________ 6
Prudence __________________________________________________________________________________________ 6
Ethics and Conflicts of Interest ________________________________________________________________________ 6
V. SUITABLE AND AUTHORIZED INVESTMENTS ________________________________________________________ 7
Portfolio Management _______________________________________________________________________________ 7
Investments ________________________________________________________________________________________ 7
Exemption for Existing Investments ____________________________________________________________________ 8
Loss of Required Rating ______________________________________________________________________________ 8
VI. INVESTMENT PARAMETERS _______________________________________________________________________ 8
Maximum Maturities ________________________________________________________________________________ 9
Diversification ______________________________________________________________________________________ 9
VII. FINANCIAL INSTITUTIONS AND DEALERS _________________________________________________________ 9
Depository _________________________________________________________________________________________ 9
Authorized Brokers/Dealers __________________________________________________________________________ 10
Competitive Bids ___________________________________________________________________________________ 10
Delivery vs. Payment ________________________________________________________________________________ 11
VIII. SAFEKEEPING OF SECURITIES _________________________________________________________________ 11
Safekeeping Agreement _____________________________________________________________________________ 11
Safekeeping and Custody ____________________________________________________________________________ 11
Collateralization ___________________________________________________________________________________ 11
IX. PERFORMANCE STANDARDS _____________________________________________________________________ 12
Performance Standards _____________________________________________________________________________ 12
Performance Benchmark ____________________________________________________________________________ 12
X. REPORTING _____________________________________________________________________________________ 12
Methods __________________________________________________________________________________________ 12
Marking to Market _________________________________________________________________________________ 12
XI. INVESTMENT POLICY ADOPTION _________________________________________________________________ 13
QUALIFIED BROKERS/DEALERS______________________________________________________________________ 13
GLOSSARY OF COMMON TREASURY TERMINOLOGY ___________________________________________________ 14
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INVESTMENT STRATEGY
The City of College Station will pursue a passive investment strategy. Investments will be
purchased with the intent of holding to maturity and will only be sold early under exceptional
circumstances. In purchasing investments, the investment officer will attempt to follow a ladder
strategy to ensure that the portfolio will have at least one investment maturing every month.
Investment priorities are as follows:
1. Suitability - Any investment allowed under the Investment Policy is suitable.
2. Preservation and Safety of Principal - Investments of the City shall be undertaken
in a manner that seeks to insure the preservation of capital in the overall portfolio.
3. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the
City to meet all operational requirements that might reasonably be anticipated.
4. Marketability - Investments should have an active and efficient secondary market to
enable the City to liquidate investments prior to the maturity if the need should arise.
5. Diversification - The Investment Officer will attempt to maintain a diversified
portfolio with regard to security type, financial institution providing the security, and
maturity.
6. Yield - The City’s investment portfolio shall be designed with the objective of
attaining the maximum rate of return throughout budgetary and economic cycles,
taking into account the City’s risk constraints and the cash flow characteristics of the
portfolio.
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CITY OF COLLEGE STATION
INVESTMENT POLICY
The Public Funds Investment Act, Chapter 2256, Texas Government Code, as Amended
(”PFIA” herein), requires each city to adopt rules governing its investment practices and to
define the authority of the investment officer. The following Investment Policy addresses the
methods, procedures, and practices that must be exercised to ensure effective and judicious
fiscal management of the City of College Station funds.
I. POLICY
It is the policy of the City of College Station, Texas (“City”) to invest public funds in a manner,
which will provide the highest investment return with the maximum security while meeting the
daily cash flow demands of the City and conforming to all federal, state and local statutes
governing the investment of public funds.
II. SCOPE
This investment policy applies to all the financial assets held by the City. These funds are
defined in the City’s Comprehensive Annual Financial Report (CAFR) and include:
General Fund Special Revenue Funds
Debt Service Fund Capital Projects Funds
Enterprise Funds Internal Service Funds
Permanent Funds
Any new funds created by the City will be subject to this policy unless specifically exempted by
the City Council. To maximize the effective investment of assets, all funds mentioned above will
pool their cash balances for investment purposes. The income derived from investing activities
will be distributed to the various funds based on calculation of their average balances.
III. INVESTMENT OBJECTIVES
The City of College Station shall manage and invest its cash with three primary objectives, listed
in order of priority: safety, liquidity and yield. The safety of the principal invested always
remains the primary objective.
Safety
Safety of Principal is the foremost objective of the City. Investments of the City shall be
undertaken in a manner that seeks to insure the preservation of capital in the overall portfolio.
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Liquidity
The City’s investment portfolio will remain liquid to enable the City to meet all operational
requirements that might reasonably be anticipated.
Yield
The City shall invest funds in investments that earn a competitive market yield consistent with
stated objectives. For bond proceeds to which arbitrage restrictions apply, the primary
objectives shall be to obtain a fair market yield and to minimize the costs associated with the
investment of such funds within the constraints of the investment policy and applicable bond
covenants.
IV. RESPONSIBILITY AND CONTROL
Delegation of Authority
The Chief Financial Officer or his Designee is designated the City’s Investment Officer. The
Investment Officer shall be responsible for the investment of funds consistent with this Policy,
and shall have the authority necessary to carry out such responsibilities. An investment
committee consisting of the Investment Officer and at least two other staff members designated
by the City Manager will also be formed. This committee will be responsible for selecting eligible
broker/dealers, reviewing, and updating the investment policy annually. All participants in the
investment process shall seek to act responsibly as custodians of the public trust.
The Investment Officer shall establish written procedures for the operation of the investment
program consistent with this investment policy. No person may engage in an investment
transaction except as provided under the terms of this policy and the procedures established by
the Investment Officer. The Investment Officer shall be responsible for all transactions
undertaken and shall establish a system of controls to regulate the activities of subordinate
officials.
Cash Flow Analysis
Supplemental to the financial and budgetary systems, the Investment Officer will maintain a
cash flow forecasting process designed to monitor and forecast cash positions for investment
purposes. Cash flow analysis will include the historical researching and monitoring of specific
cash flow items, payables and receivables as well as overall cash position and patterns.
Training Requirement
In order to ensure the quality and capability of investment management, the Chief Financial
Officer and the Investment Officer shall:
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- attend at least one training session within 12 months of assuming duties and
containing not less than 10 hours of instruction from an independent source approved
by the governing board or a designated investment committee;
- receive training which includes education in investment controls, security risks, strategy
risks, market risks, diversification of the investment portfolio, and compliance with the
PFIA; and
- attend a training session not less than once each state fiscal biennium (beginning on
the first day of the fiscal year and consisting of two consecutive fiscal years after that
date) and receive not less than10 hours of training from an independent source
approved by the governing board or a designated investment committee.
Internal Controls
The Investment Officer shall establish an annual process of independent review by an external
auditor. This review will provide internal control by assuring compliance with policies and
procedures. Annually, the City’s independent auditors will review quarterly reports for the fiscal
year.
Prudence
Investments shall be made with the judgment and care which persons of prudence, discretion
and intelligence exercise in the management of their own affairs, not for speculation, but for
investment, considering the probable safety of their capital as well as the probable income to be
derived.
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. Investment officers
acting in accordance with written procedures and the investment policy and exercising due
diligence shall be relieved of personal responsibility for an individual security’s credit risk or
market price changes provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program, or which could
impair their ability to make impartial investment decisions. Employees and investment officials
shall disclose to the City Manager any material financial interest in financial institutions that
conduct business within this jurisdiction, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the City, particularly
with regard to the time of purchases and sales. Employees and investment officials shall refrain
from undertaking personal investment transactions with the same individual with which business
is conducted on behalf of the City.
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On an annual basis, the Investment officials shall sign a statement acknowledging that they are
incompliance with Section 2256.005 (i) of the Public Funds Investment Act.
V. SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The City currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash
flow requirements and investments are purchased with the intent to be held until maturity.
Investments
Acceptable investments under this policy shall be limited to the instruments as described by the
Government Code; Chapter 2256, Sections 2256.009 through 2256.011 and Sections 2256.013
through 2256.016 of the Public Funds Investment Act. Investment of funds in any instrument or
security not authorized for investment under the Act is prohibited.
· Authorized
1. Direct obligations of the United States government: U.S. Treasury Bills, U.S.
Treasury Notes, and U.S. Treasury Bonds as well as Bonds or other interest bearing
obligations for which the principal and interest are guaranteed by the full faith and
credit of the United States government and rated not less than A or its equivalent by
at least one nationally recognized investment rating firm.
2. Federal Agencies and Instrumentalities including but not limited to, discount notes,
callables and debentures of the Federal National Mortgage Association (FNMA), the
Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), and the
Federal Home Loan Mortgage Corporation (FHLMC).
3. Time Certificates of Deposit, insured by the Federal Deposit Insurance Corporation
(FDIC) or its successor, in state or national banks. Any deposits exceeding FDIC
insurance limits shall be collateralized at 102% of the face amount of the Certificate
of Deposit by securities listed in 1 - 2 above and held by the City's custodial bank or
the custodial bank of the institution the CD’s are held. Bids for Certificates of Deposit
may be solicited orally, in writing, electronically or using any combination of these
methods.
4. Repurchase Agreements with a defined termination date of 90 days or less
collateralized by a combination of cash and securities listed in 1 - 2 above. Collateral
must have a minimum market value of 102% of the repurchase agreement, and must
be held by the custodian bank or other independent third-party custodian contracted
by the City. Bond proceeds may be invested in flexible repurchase agreements with
maturity dates not exceeding the expected final project expenditure if a formal
bidding process is followed and properly documented for IRS purposes.
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5. Commercial Paper maturing within 180 days carrying a minimum rating not less than
A-1 or P-1 or equivalent by two nationally recognized rating agencies, or; rated not
less than A-1 or P-1 equivalent by one nationally recognized rating agency plus
secured by an irrevocable letter of credit issued by a domestic bank.
6. AAArated Money Market Mutual Funds registered with the Securities and Exchange
Commission that invest exclusively in investments described in this section.
7. AAA-rated Investment Pools organized under the Texas Interlocal Cooperation Act
that follow the requirements in the Public Funds Investment Act and which have
been specifically approved by the City.
· Not Authorized
The following security types are not permitted:
1. Obligations whose payment represents the coupon payments of the underlying
mortgage-backed security collateral and pays no principal (IO’s);
2. Obligations whose payment represents the principle stream from the underlying
mortgage-backed security collateral and bears no interest (PO’s);
3. Collateralized Mortgage Obligations (CMO’s) that have a stated final maturity date of
greater than 10 years; and
4. Any security, the interest rate of which is determined by an index that adjusts opposite to
the changes in the Market index (inverse floaters).
Exemption for Existing Investments
Any investment, which was authorized at the time of purchase, shall not be required to be
liquidated.
Loss of Required Rating
If any security that requires a minimum investment rating is downgraded below that minimum
rating subsequent to purchase, it will no longer be considered an authorized investment. As a
result, the City shall take all prudent measures to liquidate the security in effort to preclude or
reduce principle loss. The City will select a different approved broker/dealer each quarter to
verify the ratings of securities held. Local Government Pools ratings will be verified quarterly by
checking their websites.
VI. INVESTMENT PARAMETERS
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Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, the City will not directly invest in
securities maturing more than five years from the date of purchase. Additionally, the City will
maintain a dollar-weighted average maturity of two years or less.
Diversification
It is the intent of the City to diversify the investment instruments within the portfolio to avoid
incurring unreasonable risks inherent in over-investing in specific instruments, individual
financial institutions or maturities. The asset allocation in the portfolio should be flexible
depending upon the outlook for the economy and the securities markets. If conditions warrant,
the guidelines below may be exceeded by approval of the Investment Committee.
With the exception of U.S. Treasury securities and authorized pools, the City may not invest
more than 30% of the City’s investment portfolio with a single financial institution. In addition,
the following maximum limits, by instrument, are established for the City’s total portfolio:
1. U.S. Treasury Securities 100%
2. Agencies and Instrumentalities 70%
3. Certificates of Deposits 30%
4. Money Market Mutual Funds 30%
5. Repurchase Agreements 20%
6. Commercial Paper 20%
7. Authorized Pools 70%
VII. FINANCIAL INSTITUTIONS AND DEALERS
Depository
At least every three to five years a Depository shall be selected through the City’s banking
services procurement process, which shall include a formal request for application (RFA). The
selection of a depository will be determined by competitive bid and evaluation of bids will be
based on the following selection criteria:
· The ability to qualify as a depository for public funds in accordance with state and
local laws.
· The ability to provide requested information or financial statements for the period
specified.
· The ability to meet all requirements in the banking RFA.
· Complete response to all required items on the bid form.
· Lowest net banking service cost, consistent with the ability to provide an
appropriate level of service.
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· The credit worthiness and financial stability of the bank.
The bank depository contract is subject to Council approval. During the term of the contract,
additional accounts may be established. The City may open a cash money market account with
its approved depository bank. Accounts held by the approved bank are to be collateralized at
no less than 105%. Two authorized signers on the City’s accounts must approve the
establishment of new accounts.
Authorized Brokers/Dealers
The Investment Officer shall maintain a list of financial institutions authorized to provide
investment services. In addition, a list will also be maintained of approved security
broker/dealers selected by credit worthiness who are authorized to provide investment services
in the State of Texas. These may include “primary” or regional dealers that qualify under SEC
rule 15C3-1. No public deposit shall be made except in a qualified public depository as
established by state laws.
All financial institutions and broker/dealers who desire to become qualified bidders for
investment transactions must supply the Investment Officer with a completed Broker/Dealer
Questionnaire and Certification, which shall include the following:
· An audited financial statement for the most recent period.
· Proof of certification by the Financial Industry Regulatory Authority (FINRA).
· Proof of current registration with the State Securities Commission.
Financial institutions eligible to transact investment business with the City shall be presented a
written copy of this Investment Policy.
Additionally, the qualified representative of the business organization seeking to transact
investment business shall execute a written instrument substantially to the effect that the
qualified representative has received and reviewed this Investment Policy, and acknowledged
that the organization has implemented reasonable procedures and controls in an effort to
preclude imprudent investment activities with the City.
The City will not enter into an investment transaction with a Broker/Dealer prior to receiving the
written agreement described above and current audited financial statements.
Annually, the Investment Committee shall review and revise the list as needed. The Committee
will consider any new firms that have submitted the required documentation and review the
performance of the previously approved firms. Any modifications to the list will be submitted to
Council for their review, approval and adoption.
Competitive Bids
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Securities will be purchased or sold after three (3) offers/bids are taken to verify that the City is
receiving fair market value/price for the investment. Security transactions that may be
purchased without competitive offers include: a) transactions with money market mutual funds
b) local government investment pools and c) new securities still in syndicate and priced at par.
Delivery vs. Payment
All securities transaction, including collateral for repurchased agreements, shall be purchased
using the delivery vs., payment method with the exception of investment pools and mutual
funds. Funds will be released after notification that the purchased security has been received.
VIII. SAFEKEEPING OF SECURITIES
Safekeeping Agreement
The City shall contract with a bank or banks for the safekeeping of securities either owned by
the City as part of its investment portfolio or held as collateral to secure demand or time
deposits.
Safekeeping and Custody
Safekeeping and custody of securities and collateral shall be in accordance with state law.
Securities and collateral will be held by a third party custodian designated by the Investment
Officer and held in the City’s name as evidenced by safekeeping receipts of the institution with
which the securities are deposited. Original safekeeping receipts shall be obtained.
Collateralization
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the City to
require full collateralization of all investments and funds on deposit with a depository bank, other
than investments, which are obligations of the U.S. government, its agencies and
instrumentalities, and government sponsored enterprises. In order to anticipate market changes
and provide a level of security for all funds, the collateralization level will be 102% of market
value of principal and accrued interest on deposits or investments less than an amount insured
by the FDIC. The collateralization level of the City’s depository accounts will be no less than
105%.
Collateral will always be held by an independent third party with whom the City has a current
custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be
supplied to the City and retained.
The right of collateral substitution is granted.
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IX. PERFORMANCE STANDARDS
Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk constraints
and cash flow needs.
Performance Benchmark
Given the passive investment strategy of the City, the benchmark to be used by the Investment
Officer to determine whether market yields are being achieved shall be the average closing yield
during the reporting period comparable to the portfolios dollar-weighted average maturity in
days.
X. REPORTING
Methods
Not less than quarterly and within a reasonable time after the end of the period reported, the
Investment Officer should prepare and submit to the City Council a written report of the
investment transactions for all funds of the City for the preceding reporting period. The report
must:
· describe in detail the investment position of the City on the date of the report,
· be prepared jointly by all the Investment Officers if the City appoints more than one,
· be signed by all Investment Officials,
· contain a summary statement of each pooled fund group that states the beginning
market value for the reporting period,
· state the book value and the market value of each separately invested asset at the
end of the reporting period by the type of asset and fund type invested,
· state the maturity date of each separately invested asset that has a maturity date,
· state the fund for which each individual investment was acquired,
· state all accrued interest payable; and
· state the compliance of the investment portfolio as it relates to this Policy and
Investment Act.
Marking to Market
The market values of the City’s investments shall be obtained from a reliable outside source,
which has access to investment market values. Marketing to Market will be done at least
quarterly.
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XI. INVESTMENT POLICY ADOPTION
The City’s investment policy and investment strategies must be adopted annually by resolution
of the City Council even if there are no changes. The City Council shall review the policy
annually and they must approve any changes or modifications made thereto.
QUALIFIED BROKERS/DEALERS
Costal Securities, Inc. Vining Sparks
Tony Sekaly Steve Scaramastro
5555 San Felipe, Suite 2200 775 Ridge Lake Boulevard
Houston, Texas 77056 Memphis, Tennessee 38120
Phone: (713)435-4328 Phone: (901)681-1008
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Deutsche Bank Alex Brown First Southwest Securities
Larry Burns Linda Calloway
700 Louisiana Street, Suite 1500 300 West 6th Street, Suite 1940
Houston, TX 77002 Austin, TX 78701
Phone: (832)239-3311 Phone: (512)481-2040
First Empire Securities American Momentum (CD’s only)
Michael Pappadio 1100 Motor Parkway, 2nd Floor
Five Momentum Blvd.
Hauppauge, NY 11788 College Station, TX 77845
Phone: (631)979-0097 Phone: (979)599-9349
INVESTMENT POOLS
TexPool TexSTAR
600 Travis Street, Suite 7200 325 North St. Paul, Suite 800
Houston, TX 77002 Dallas, TX 75201
Phone: (866)891-7665 Phone: (800)839-7827
DEPOSITORY BANK
Citibank, N.A.
2717 Texas Avenue South
College Station, Texas 77840
(979)260-1482
GLOSSARY OF COMMON TREASURY TERMINOLOGY
Accrued Interest - The accumulated interest due on a bond as of the last interest payment
made by the issuer.
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Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies
are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies
(FSAs) are backed by each particular agency with a market perception that there is an implicit
government guarantee. An example of federal agency is the Government National Mortgage
Association (GNMA). An example of a FSA is the Federal National Mortgage Association
(FNMA).
Amortization - The systematic reduction of the amount owed on a debt issue through periodic
payments of principal.
Asked - The price at which securities are offered.
Average Life - The average length of time that an issue of serial bonds and/or term bonds with
a mandatory sinking fund feature is expected to be outstanding.
Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to
1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points.
Bid - The indicated price at which a buyer is willing to purchase a security or commodity.
Book Value - The value at which a security is carried on the inventory lists or other financial
records of an investor. The book value may differ significantly from the security's current value
in the market.
Broker - A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides; he does not position. In the money market, brokers are active in
markets in which banks buy and sell money and in interdealer markets.
Callable Bond - A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is
usually at a slight premium to the bond's original issue price to compensate the holder for loss
of income and ownership.
Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity.
Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the
same day that the transaction is initiated.
Certificate of Deposit (CD) – A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
Collateralization - Process by which a borrower pledges securities, property, or other deposits
for the purpose of securing the repayment of a loan and/or security.
Commercial Paper - An unsecured short-term promissory note issued by corporations, with
maturities ranging from 2 to 270 days.
Comprehensive Annual Financial Report (CAFR) – The official annual report for the City of
College Station. It includes combined statements and basic financial statements for each
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individual fund and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and contractual
provision, extensive introductory material, and a detailed statistical section.
Coupon Rate - The annual rate of interest received by an investor from the issuer of certain
types of fixed-income securities. It is also known as the interest rate.
Credit Quality - The measurement of the financial strength of a bond issuer. This measurement
helps an investor to understand an issuer's ability to make timely interest payments and repay
the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the
lower the interest rate paid by the issuer because the risk of default is lower. Credit quality
ratings are provided by nationally recognized rating agencies.
Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Current Yield (Current Return) - A yield calculation determined by dividing the annual interest
received on a security by the current market price of that security.
Dealer – A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays
for the securities when they are delivered either to the purchaser or his/her custodian.
Discount - The amount by which the par value of a security exceeds the price paid for the
security.
Discount Security – Non-interest bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills.
Diversification - A process of investing assets among a range of security types by sector,
maturity, and quality rating.
Duration - A measure of the timing of the cash flows, such as the interest payments and the
principal repayment, to be received from a given fixed-income security. This calculation is based
on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a
security is a useful indicator of its price volatility for given changes in interest rates.
Fair Value - The amount at which an investment could be exchanged in a current transaction
between willing parties, other than in a forced or liquidation sale.
Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository
institutions in excess of current reserve requirements. These depository institutions may lend
fed funds to each other overnight or on a longer basis. They may also transfer funds among
each other on a same-day basis through the Federal Reserve banking system. Fed funds are
considered immediately available funds.
Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other.
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Federal Credit Agencies – Agencies of the Federal Government set up to supply credit to
various classes of institutions and individuals, e.g. S&L’s small business firms, students,
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank
deposits, currently up to $250,000 per depository account through December 31, 2013. On
January 1, 2014, the standard insurance amount will return to $100,000.
Federal Home Loan banks (FHLB) – The institutions that regulate and lend to savings and
loan associations. The Federal Home Loan Banks play a role similar to that played by the
Federal Reserve Bank versus member commercial banks.
Federal National Mortgage Association (FNMA) – A government –sponsored enterprise
(GSE) that was created in 1938 to expand the low of mortgage money by creating a secondary
mortgage market. Fannie Mae is a publicly traded company which operates under a
congressional charter that directs Fannie Mae to channel its efforts into increasing the
availability and affordability of homeownership for low-, moderate-, and middle-income
Americans.
Federal Open Market Committee (FOMC) – Consists of seven members of the Federal
Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent member while the other Presidents serve on a
rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding
purchases and sales of Government Securities in the open market as a means of influencing
the volume of bank credit and money.
Federal Reserve System – The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and
about 5,700 commercial banks that are members of the system.
Financial Industry Regulatory Authority (FINRA) - A self-regulatory organization (SRO) of
brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes
authority over firms that distribute mutual fund shares as well as other securities.
Government Securities - An obligation of the U.S. government, backed by the full faith and
credit of the government. These securities are regarded as the highest quality of investment
securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds."
Interest Rate - See "Coupon Rate."
Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an
investment in a fixed-income security to increase or decrease in value.
Internal Controls - An internal control structure designed to ensure that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2)
the valuation of costs and benefits requires estimates and judgments by management. Internal
controls should address the following points:
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§ Control of collusion - Collusion is a situation where two or more employees are
working in conjunction to defraud their employer.
§ Separation of transaction authority from accounting and record keeping - By
separating the person who authorizes or performs the transaction from the people
who record or otherwise account for the transaction, a separation of duties is
achieved.
§ Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be placed with an independent
third party for custodial safekeeping.
Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields
than short-term securities. This configuration usually occurs during periods of high inflation
coupled with low levels of confidence in the economy and a restrictive monetary policy.
Investment Policy - A concise and clear statement of the objectives and parameters
formulated by an investor or investment manager for a portfolio of investment securities.
Liquidity - An asset that can be converted easily and quickly into cash.
Local Government Investment Pool (LGIP) - An investment by local governments in which
their money is pooled as a method for managing local funds.
Mark-to-market - The process whereby the book value or collateral value of a security is
adjusted to reflect its current market value.
Market Risk - The risk that the value of a security will rise or decline as a result of changes in
market conditions.
Market Value - Current market price of a security.
Maturity - The date on which payment of a financial obligation is due. The final stated maturity
is the date on which the issuer must retire a bond and pay the face value to the bondholder. See
"Weighted Average Maturity."
Money Market – The market in which short-term debt instruments (bills, commercial paper,
bankers’ acceptances, etc.) are issued and traded.
Money Market Mutual Fund - Mutual funds that invest solely in money market instruments
(short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances,
repos and federal funds).
Mutual Fund - An investment company that pools money and can invest in a variety of
securities, including fixed-income securities and money market instruments. Mutual funds are
regulated by the Investment Company Act of 1940.
Net Asset Value - The market value of one share of an investment company, such as a mutual
fund. This figure is calculated by totaling a fund's assets that includes securities, cash, and any
accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number
of shares outstanding. This is calculated once a day based on the closing price for each security
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in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)] / (Number of shares
outstanding)
Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par
value of the security. It is also known as the "coupon," "coupon rate," or "interest rate."
Offer - An indicated price at which market participants are willing to sell a security or
commodity. Also referred to as the "Ask price."
Par - Face value or principal value of a bond, typically $1,000 per bond.
Portfolio – Collection of securities held by an investor.
Positive Yield Curve - A chart formation that illustrates short-term securities having lower
yields than long-term securities.
Premium - The amount by which the price paid for a security exceeds the security's par value.
Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy
customers. Many interest rates are keyed to this rate.
Principal - The face value or par value of a debt instrument. Also may refer to the amount of
capital invested in a given security.
Prospectus - A legal document that must be provided to any prospective purchaser of a new
securities offering registered with the SEC. This can include information on the issuer, the
issuer's business, the proposed use of proceeds, the experience of the issuer's management,
and certain certified financial statements.
Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public
funds investors relating to investment practices.
Rate of Return – The yield obtainable on a security based on its purchases price or its current
market price. This may be the amortized yield to maturity on a bond or the current income
return.
Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income
proceeds from a security holding at the same rate of return currently generated by that holding.
Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a
specified price to a second party and a simultaneous agreement of the first party to repurchase
the securities at a specified price or at a specified later date.
Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first
party to resell the securities at a specified price to the second party on demand or at a specified
date.
Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and
mandates such funds to maintain certain standards, including a 13- month maturity limit and a
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90-day average maturity on investments, to help maintain a constant net asset value of one
dollar ($1.00).
Safekeeping - Holding of assets (e.g., securities) by a financial institution.
Secondary Market – A market made for the purchase and sale of outstanding issues following
the initial distribution.
Securities & Exchange Commission – Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at
regular intervals until the entire issue is retired.
Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is
used to redeem debt securities or preferred stock issues.
Swap - Trading one asset for another.
Term Bond - Bonds comprising a large part or all of a particular issue which come due in a
single maturity. The issuer usually agrees to make periodic payments into a sinking fund for
mandatory redemption of term bonds before maturity.
Total Return - The sum of all investment income plus changes in the capital value of the
portfolio. For mutual funds, return on an investment is composed of share price appreciation
plus any realized dividends or capital gains. This is calculated by taking the following
components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital
gains) = Total Return
Treasury Bills - Short-term U.S. government non-interest bearing debt securities with
maturities of no longer than one year and issued in minimum denominations of $10,000.
Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly.
The yields on these bills are monitored closely in the money markets for signs of interest rate
trends.
Treasury Bonds – Marketable, fixed-interest U.S. government debt securities with maturities of
more than ten years and issued in minimum denominations of $1,000. Treasury bonds make
interest payments semi-annually and the income that holders received is only taxed at the
federal level.
Treasury Notes - Marketable U.S. government debt securities with fixed interest rates and
maturities between 1 to 10 years. Treasury notes can be bought either directly from the U.S.
government or through banks.
Uniform Net Capital Rule - SEC Rule 15C3-1 – Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in securities maintain a
maximum ration of indebtedness to liquid capital of 15 to 1: also called net capital rule and net
capital ratio. Indebtedness covers all money owned to a firm, including margin loans and
commitments to purchase securities. This is one reason new public issues are spread among
members of underwriting syndicates. Liquid capital includes cash and assets easily converted
into cash.
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Volatility - A degree of fluctuation in the price and valuation of securities.
Volatility Risk Rating - A rating system to clearly indicate the level of volatility and other non-
credit risks associated with securities and certain bond funds. The ratings for bond funds range
from those that have extremely low sensitivity to changing market conditions and offer the
greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive
with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch).
Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a
portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds
may not exceed 90 days and no one security may have a maturity that exceeds 397 days.
Yield - The current rate of return on an investment security generally expressed as a
percentage of the security's current price.
Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that
depicts the relationship at a given point in time between yields and maturity for bonds that are
identical in every way except maturity. A normal yield curve may be alternatively referred to as a
positive yield curve.
Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both
interest payments and the investor's potential capital gain or loss are included in the calculation
of return.
Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the principal of the security and
is payable at par upon maturity.
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October 27, 2011
Regular Agenda Item No. 1
Unified Development Ordinance and Comprehensive Plan Annual Review
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development
Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion on the
Annual Review of the Unified Development Ordinance (UDO) and the Annual Review of the
Comprehensive Plan.
Relationship to Strategic Goals: Applicable to all Strategic Initiatives
Recommendation(s): Staff recommends that Council accept the review and provide
any relevant direction to aid staff in the implementation of the Comprehensive Plan.
Summary: The annual review of the Unified Development Ordinance is required by the
ordinance to provide for an on-going effort to keep the development codes of the City of
College Station current and relevant. The last annual review was considered by City Council
on July 8, 2010. Included as an attachment is a list of amendments to the UDO since the
last review and pending amendments.
The UDO also calls for an annual review of the Comprehensive Plan, which was adopted by
the City Council in May 2009. The review is organized by the main topics of the Plan, and
assesses significant actions and accomplishments during the past year, obstacles or
problems in the implementation of the Plan, and how the obstacles might be overcome in
the future.
Budget & Financial Summary: N/A
Attachments:
1. Annual Review of the Unified Development Ordinance
2. Annual Review of the Comprehensive Plan
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2011 ANNUAL REVIEW
OF THE
UNIFIED DEVELOPMENT ORDINANCE
UDO Amendments approved since June 17, 2010
Amendments to respond to the concerns of the development and business community
1. Permanent storage container area screening and permitting (June 24, 2010)
As more businesses explore storage containers as permanent solutions to their inventory
space needs, Staff realized that some flexibility in the screening requirements would be
beneficial. The portable storage structures regulations were amended to adjust screening
requirements when visibility of the permanent container area is limited and to allow a
portable container to be located on residential property for 14 days without a permit.
2. Recreational Vehicle (RV) parks (August 26, 2010)
Previously, RV parks were not allowed within the city limits. A request to allow RV parks as
permitted uses in the City was made by a grandfathered manufactured home/RV park
business owner through the 2009 Annual Review. The amendment allows RV parks in A-O
Agricultural Open and C-1 General Commercial zoning districts with an approved conditional
use permit (CUP).
3. Attached signs on light poles (January 11, 2011)
The sign regulations were amended to expand the definition of attached signs to include
signs attached to site lighting poles, while establishing area limitations and mounting
requirements for these signs.
4. Block length (January 13, 2011—included in Subdivision Regulations update)
Development interests had expressed concern that the current practices of what was
allowed to break block length was overly restrictive. A “Public Way" - that is, drives that
meet certain thoroughfare requirements such as curvature, driveway spacing, etc. and that
remain open to the public, in good repair, and provide a relatively direct connection between
public streets—is now permitted to break block length in multi-family and commercial
developments.
5. Micro-industrial uses (January 27, 2011)
Small-scale industrial uses, such as a micro-winery or micro-brewery, have not been
permitted in a commercial zoning district. The amendment defined Micro-Industrial uses and
established that they can be located in C-1 General Commercial and C-2 Commercial-
Industrial districts, with the provision that specific use standards are met.
6. Mobile food vendors (February 24, 2011)
Mobile food vendors have been able to function with an Itinerant Vendor permit which only
allowed them to operate in City limits for a maximum of 21 days per calendar year (3 days at
a time) This amendment created a separate permitting process for Mobile Food Vendors to
allow them to operate year-round while being restricted from certain zoning districts,
buffered from being placed within close proximity to existing restaurants and other
performance criteria.
7. Corridor Overlay (OV) Signs (April 28, 2011)
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Originally adopted in 1991, the Corridor Overlay (OV) was developed to ensure harmonious
signage and other features to help promote attractive gateways into the community. Since
the development of these standards, the City has enacted a more comprehensive sign
ordinance and non-residential architectural standards that make the OV sign requirements
less necessary to maintain the visual appeal of the corridor. This amendment removed the
restriction on the number of fonts and color limitations for signs in the overlay, except for
colors expressly prohibited by the City of College Station Color Palette.
8. Non-residential Accessory Structures (April 28, 2011)
The application of architectural relief design elements on smaller, accessory buildings often
does not have the effect of promoting good design, and can be burdensome when
compared to the benefit. This amendment removed the requirement for architectural design
elements for freestanding structures if they are accessory to a primary use, if each façade is
twenty-five feet (25’) or less in width and the façades incorporates the same materials and
colors of the primary structure.
9. Sign Visibility Standards (May 5, 2011)
As a section of the City of College Station Site Design Standards, Sign Visibility serves as
the standard for determining if signage is not visible and therefore exempt from the sign
regulations. After stakeholder input, the Sign Visibility standards were amended to revise the
size of fonts that are considered visible to correlate more closely to visibility trends
indentified in the sign industry.
10. Color palette (May 13, 2011)
In the absence of natural brick or stone, non-residential buildings are required to utilize
colors from an approved College Station Color Palette. Colors not listed on the approved
palette are considered accent colors and may be used in minimal percentages. The
development community considered the former Color Palette as limiting and without a wide
variety of colors. The Design Review Board approved a new Color Palette that allows a
greater spectrum of colors for non-residential buildings.
11. Campus Wayfinding Signs (May 26, 2011)
There have been few options for wayfinding signage within a development. While directional
traffic control signs have been allowed, they only provide limited potential. The sign
regulations were amended to add campus wayfinding signs within PDD Planned
Development Districts, C-1 General Commercial, C-2 Commercial Industrial, A-P
Administrative Professional, and R&D Research and Development districts of 20 acres or
more in size, and that contain multiple buildings in the development. These signs have a
maximum height of 6 feet, area of 30 square feet, and other location standards.
12. Landscaping (June 2011)
A local landscape architect had expressed the desire that the City’s planting lists be updated
to allow by right vegetation that may not be within our USDA Hardiness Zone, but has
shown over time to work well in the community. Staff surveyed local landscape architects
about their experiences with plantings that have been used and their successes and failures
and has updated the College Station Plant List accordingly.
Amendments to pro-actively update the UDO
1. Sidewalk Fund (August 12, 2010)
In response to an increasing number of sidewalk waiver requests, the Planning & Zoning
Commission requested an amendment that would allow a developer, with the P&Z’s
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approval, to pay into a "sidewalk fund" (similar to the parkland dedication fund) in lieu of
building a sidewalk during the platting process.
2. Institutional Building Height (August 26, 2010)
Institutional uses such as churches, city facilities, and schools are allowed in all zoning
districts. In single family, duplex, and townhome developments, structures—including
churches, city facilities, and schools—are limited to 35 feet in height. In all other zoning
districts, height is not limited with the exception that non-residential and multifamily
structures that abut single family homes and townhomes are restricted to half of the number
of feet that the structure is from the property line. The amendment permits public, civic, and
institutional uses to have a maximum height of 50 feet in these districts provided they meet
the 1:2 height to setback requirement.
3. School Facilities (September 9, 2010)
In the past, CSISD was only required to meet City regulations regarding health and life
safety but not other general ordinances. An opinion from the Attorney General of Texas
affirmed the authority of a home rule city to also enforce land development regulations on an
independent school district for the purpose of aesthetics and the maintenance of property
values. Sections of the UDO related to public and private schools were amended regarding
buffering requirements and outdoor lighting standards and exemptions provided for school
facilities from the non-residential architecture standards and most sign regulations.
4. Non-conforming lots in newly annexed areas (June 23, 2011)
This amendment provides limited relief to developed properties located within the area
annexed by the City in April 2011. The amendment specifically permits expansions up to 25
percent of the area of existing non-conforming businesses with administrative approval. The
previous ordinance only permitted this expansion with approval of the Zoning Board of
Adjustment. This amendment is intended to be temporary until Staff completes a small-area
plan for the area and gets the associated zoning in place.
Amendments to implement the Comprehensive Plan
1. Taxi services as home occupations (September 9, 2010)
Taxicab services have been legal home occupations provided they are compliant with
adopted home occupation prohibitions. As enforcement of part of the regulations has been
difficult, the amendment clarified that taxicab services are restricted to two taxicab vehicles
parked on- or off-street like other home occupations.
2. Bicycle, Pedestrian, and Greenways Advisory Board (August 12, 2010)
This amendment authorized the establishment of the Bicycle, Pedestrian, and Greenways
Advisory Board which is a step in implementing the Bicycle, Pedestrian, and Greenways
Master Plan adopted in January 2010.
3. Subdivision Regulations (January 13, 2011)
The amendment was the second phase of revisions to the subdivision regulations. This
effort resulted in a major overhaul of the regulations, which had not been comprehensively
performed since their inception in 1970, and align the regulations with the goals of the
Comprehensive Plan.
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Amendment efforts in progress
1. Zoning Districts (winter 2011/2012)
The Comprehensive Plan provides a vision for greater land use protections and flexibilities
than did previous plans. Staff has been researching, debating, testing, and creating a
proposal for a new zoning plan that will reflect the intentions of the unique land uses and
area characters reflected in the Comprehensive Plan.
2. High Density Single Family Development Standards (winter/spring 2012)
Through numerous venues (e.g., the Strong and Sustainable Neighborhoods Initiative, P&Z
and Council meetings), the need for a new set of standards for high density single family
has been discussed. Ways to regulate the needs of high density housing will be proposed
through subdivision and zoning regulations.
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CITY OF COLLEGE STATION COMPREHENSIVE PLAN
2011 ANNUAL REVIEW
Yearly reviews are performed to ensure that the current Comprehensive Plan remains relevant and identify any
changes necessary for the future growth of the City. As a City grows and evolves, concepts that were once
thought to be necessary in the Comprehensive Plan can change as new development is attracted to the City or a
shift in what is thought to be needed for the future occurs. It is a platform for the discussion of how the
community’s vision is progressing and what adjustments in policy and practice are needed to continue to fulfill
the planned future of the City.
This year’s annual review of the Comprehensive Plan is organized by the major elements (chapters) of the Plan.
Daily success stories and programs abound, but because the activities of City leaders, staff, volunteers, and
community members are so great and diverse, this review will focus on substantial projects related to the
implementation of each goal. This Annual Review will reflect upon some of the programs and issues that have
large impact—physically, socially, economically, and/or politically.
INTRODUCTION
The Comprehensive Plan acts as a guide to ensure the goals and
objectives of the City are implemented by acting as a long-range
planning and policy structure for future growth of the City. This is
achieved by addressing topics such as infrastructure, future land use,
transportation, and greenways and parks. The Plan provides
consistent direction for community leaders that reflects the
collaborative long-range vision of College Station citizens, business
owners, and investors.
HISTORY
College Station has engaged in City planning since its inception in
1938, establishing its first Zoning Commission and adopting a zoning ordinance shortly after incorporation. The
earliest document that resembles a comprehensive plan for the City is the Brazos Area Plan, a regional-scale
plan dating from the early 1960s. In the mid-1970s and late-1980s, interim reports were drafted and a few City-
specific plans were created before the first contemporary Comprehensive Plan was established in 1980 and later
updated in 1989. In 1997, the City adopted a Comprehensive Plan that guided the City until the adoption of the
current plan. The development of the latest update spanned over three years, beginning in 2006. City Council
appointed citizens to the Comprehensive Plan Advisory Committee to assist the Planning and Zoning
Commission and City staff in the comprehensive planning process. A Staff Resource Team was also created, as
well as focus groups, a Citizens’ Congress, and workshops. The Comprehensive Plan was formally adopted in
May 2009.
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VISION
College Station, the proud home of Texas A&M University and the heart of the Research Valley, will remain a
vibrant, forward-thinking, knowledge-based community which promotes the highest quality of life for its citizens
by…
· Ensuring safe, tranquil, clean, and healthy neighborhoods with enduring character;
· Increasing and maintaining the mobility of College Station citizens through a well planned and
constructed inter-modal transportation system;
· Expecting sensitive development and management of the built and natural environment;
· Supporting well planned, quality, and sustainable growth;
· Valuing and protecting our cultural and historical community resources;
· Developing and maintaining quality cost-effective community facilities, infrastructure and services which
ensure our City is cohesive and well connected; and,
· Pro-actively creating and maintaining economic and educational opportunities for all citizens.
College Station will continue to be among the friendliest and most responsive of communities and a
demonstrated partner in maintaining and enhancing all that is good and celebrated in the Brazos Valley. It will
continue to be a place where Texas and the world come to learn, live, and conduct business!
SUCCESS STORIES
The updated Comprehensive Plan approaches the growth of College Station in a manner different from previous
plans. The new plan focuses on the creation and enhancement of places of distinction in College Station. For
example, it identifies key features of the community, including gateways and existing neighborhoods that
require special protections. It identifies areas of town where new growth should be encouraged. It recognizes
the connection between infrastructure and land use and plans not only capacities, but also contexts accordingly.
Previous plans guided the growth of the City in a more rigid fashion—for example, each color on a map signified
one type of land use or one type of road. The new Plan recognizes the importance of character and capitalizes
upon that to offer the greatest flexibilities for development while protecting special places. Below are two
examples of rezonings that were creative and offered a variety of housing and community benefits that were
approved under the new Plan in the past year.
Success Story—Phillips Square Multi-Use Path
The Future Land Use and Character Map designates the Phillips Square property (north of William D. Fitch
Parkway and west of the Castle Rock Subdivision) as Urban and Natural Areas Reserved. The property is also
considered to be within Growth Area IV. The Urban designation is for a very intense level of development,
tending to consist of townhouses, duplexes, and apartments. Within growth areas, an Urban designation may
also permit commercial, office, business park, and vertical mixed uses. The Phillips Square Planned
Development zoning allows for a mix of uses on the 19 acres, along with increased preservation of the
floodplain. The mixed use development provides the opportunity to live, work, and play in the same area. Uses
are integrated together by the vehicular, bicycle, and pedestrian connections throughout the site. The Planned
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Development District includes a “no development” area adjacent to portions of the City’s wetlands mitigation
area, further protecting wildlife and preserving the property for flood control. The City’s Bicycle, Pedestrian, and
Greenways Master Plan includes a future multi-use path parallel to the adjacent creek and wetlands mitigation
area. Given that development on the opposite side of the creek precluded a path on that side, the multi-use
path will be located on the west side of the creek and will be constructed with the development of the
property.
The previous Comprehensive Plan, for the most part, only recognized singular types of land uses as appropriate
for designated parcels, and while preservation of the greenway had been identified as a priority, there were few
avenues the City could take to seek its protection. Under previous policies, the City had to wait for available
funds to develop the hike/bike path. The current Plan offers a vision of greater flexibility to better adjust to
market demands while maintaining a fabric of compatible uses that can develop within infrastructure
capabilities. Under the direction of the Comprehensive Plan’s vision and goals, a development proposal was
adopted through a negotiated process that will allow the integration of uses, the preservation of flood-prone
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areas, and construction of the multi-use path through along the greenway that will provide opportunities for
recreation and bicycle and pedestrian transportation.
Success Story—Scott & White
The Scott & White Hospital, currently under construction
southeast of the State Highway 6 / Rock Prairie Road
intersection, is a five-story, 320,000 square-foot facility
sitting on 32 acres. An adjacent 75,000-square-foot clinic
will be developed on the heels of the hospital.
Anticipated completion is the summer of 2013 for both
buildings. Scott & White’s overall master plan for this
area includes over 100 acres with varying medical support
uses, including medical office, restaurant, retail, and a
hotel. The project includes full compliance with the
Thoroughfare Plan, including the construction of three
new thoroughfares across their property that will someday become part of the larger network that provides an
alternative north-south route in this area of the City.
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Scott & White’s proposal takes full advantage of market
opportunities in this portion of the City while maintaining
sensitivity to the concerns of nearby residents. Through the
Planned Development process, the height and scale of
buildings along Rock Prairie Road were limited to reflect the
existing single-family neighborhoods to the north. Uses
along this corridor include neighborhood-serving retail and
office uses. Big-box type retail is not permitted next to the
neighborhoods, as a direct result of Scott & White’s
neighborhood engagement. The rezoning utilized the
flexibility of the Comprehensive Plan’s concepts of land use and character while protecting the integrity of
nearby established neighborhoods. In addition, the development is phased to address traffic issues. A traffic
impact analysis was performed and clearly illustrates that full development of the site cannot occur without
significant upgrades to the surrounding transportation network. The phased development allows only the
hospital and minimal medical office development before further road improvements are made.
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Success Story— The Barracks II
The Future Land Use and Character Map designates the Barracks II property (between Wellborn Road and
Holleman Drive South) as General Suburban and is considered part of Growth Area V. The General Suburban
designation is intended for areas with an intense level of development activities that consist of high-density
single-family residential lots (minimum 5,000 square feet). Additionally, in General Suburban areas designated
as growth areas, townhomes, duplexes and neighborhood commercial and office uses may also be permitted.
The Barracks II Planned Development District consists of high-density detached single-family residences,
townhomes, and neighborhood commercial and office land uses on over 108 acres.
The Barracks II development takes advantage of additional market opportunities that would have been limited
under the previous Comprehensive Plan. The PDD takes advantage of the flexibility in land uses offered under
the Comprehensive Plan, while insuring that the integrity and character of adjacent developments is maintained.
Under the previous Comprehensive Plan, there were very few opportunities to mix residential uses and
commercial uses outside of a mixed-use designation.
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As part of the PDD, there will be
construction of three thoroughfares
through the property that will provide
additional connectivity and access on the
west side of the railroad tracks. A traffic
impact analysis was conducted and based
on the proposed residential density and
allowed commercial land uses, it resulted
in the need for a larger capacity
thoroughfare through the property. The
development will include bike lanes along
the three major thoroughfares as
identified in the Bicycle, Pedestrian and
Greenways Master Plan, and incorporates
an innovative park layout with six small
pocket parks located at the periphery of a
larger 1.6 acre central park.
LEADERSHIP
College Station has used a strategic planning process for several years to aid in decision-making. Most recently
with the adoption of the City’s new Comprehensive Plan and through it, clarification of the community’s vision,
the Council developed the current, proposed, multi-year strategic plan. The following graphic illustrates the
strategic decision-making model used in College Station.
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At their regular meeting on October 27, the City Council will consider adoption of the 2012 update of the
strategic plan and desired outcomes that will provide the direction staff needs to help move towards the vision
for College Station. The strategic initiatives and goals contained in the strategic plan are noted in the following:
Financially Sustainable City—wise stewardship of the financial resources provided to the City resulting in its
ability to meet current service demands and obligations without compromising the ability of future generations
to do the same. Success in this area will be measured through increasingly diverse sources of revenue, adequate
fiscal reserves, and citizen satisfaction with services and facilities.
Providing Core Services and Infrastructure—efficiently, effectively, and strategically placed core services and
infrastructure that maintains citizens’ health, safety, and general welfare and enables the city’s economic
growth and physical development. Success in this area will be measured through well-
maintainedinfrastructure/limited failures and outages, citizen satisfaction with services and facilities, stable or
declining major offenses even as population increases, and understanding community needs and successful
communication of City’s ability to meet those needs.
Neighborhood Integrity—long-term viable and appealing neighborhoods. Success in this area will be measured
through stable or increasing property values, citizen satisfaction with neighborhood quality of life, and fewer
negative impacts of rental properties in neighborhoods.
Diverse Growing Economy—diversified economy generating quality, stable full-time jobs bolstering the sales,
and property tax base and contributing to a high quality of life. Success in this area will be measured through
increasing rate of increasing taxable value, increasing rate of increasing year over year sales tax receipts,
increasing number of non-University high-paying full-time jobs, and adequate land available and serviceable for
basic employers.
Improving Mobility—safe, efficient, and well-connected multi-modal transportation system designed to
contribute to a high-quality of life and be sensitive to surrounding uses. Success in this area will be measured
through increasing the number of safe and complete ways to move to and between major destinations;
continued reduction in the number of major crashes; streets that are not heavily congested; and streets,
sidewalks, bike lanes, and multi-use paths that are well maintained and free of hazard.
Sustainable City—wise stewardship of the natural resources and features needed to meet current demands
without compromising the ability of future generations to do the same. Success in this area will be measured
through expanded purchase of power from renewable energy sources, reduced energy consumption, reduced
water consumption, reduced volumes of waste generated, efficient use of land, and protection of vulnerable
environmental features.
Under the direction provided through City Council’s Strategic Plan, City departments are able to develop
Strategic Business Plans that prioritize municipal programs and services that will further the goals of the
Comprehensive Plan, and to budget accordingly. Divisional leadership within the City in turn are then able to
provide employees with individual Performance Plans that hold each employee responsible for accomplishing
actions that will carry forward the Council’s strategy. The major initiatives identified in the following sections
describe actions taken and in progress that have been prioritized in past years.
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COMMUNITY CHARACTER
The goal for College Station’s future land use and character is to be a community with strong, unique
neighborhoods, protected rural areas, special districts, distinct corridors, and a protected and enhanced
natural environment. Six strategies were developed to progress toward this goal:
Strategy 1: Develop and maintain, through regular review, a land use plan that identifies, establishes, and
enhances community character.
Strategy 2: Establish and protect distinct boundaries between various character areas.
Strategy 3: Promote public and private development and design practices that ensure distinct neighborhoods,
districts, and corridors.
Strategy 4: Promote public and private development and design practices that encourage resource conservation
and protection.
Strategy 5: Focus community enhancement activities to promote a strong sense of community identity.
Strategy 6: Identify, protect, and enhance unique community assets in our natural and built environment.
MAJOR INITIATIVE: NEIGHBORHOOD, CORRIDOR, AND DISTRICT PLANNING
The neighborhood, corridor, and district planning program that began in 2009, as an action to implement these
strategies and help to reach the goal for the City’s future land use and character, continued throughout 2010
and 2011. The processes for these plans include intensive citizen engagement efforts with a number of
community meetings and the utilization of Neighborhood Resource Teams (composed of area residents and
property owners) to provide additional guidance to the formation of the plans’ goals, strategies, and actions.
These small area plans are intended to be implemented over five- to seven-year time frames to address issues
such as community character and land use, neighborhood integrity, mobility, and sustainability in the specific
areas of study. Using the planning areas identified on the Comprehensive Plan’s Concept Map as a guide, one
neighborhood plan was completed in 2010 (Central College Station) and is currently in the implementation stage
and one was recently adopted in 2011 (Eastgate). One neighborhood plan (Southside Area) and two district
plans (Medical and Wellborn) are currently underway.
The Central College Station Neighborhood Plan (In implementation)
This Plan was the first in a series of neighborhood, district, and corridor plans that are created to implement the
City’s Comprehensive Plan vision to create, promote, and enhance places of distinction. The plan was
recognized in 2010 by the Central Section of Texas Chapter of the American Planning Association with the “Long
Range Planning Award”. The Central College Station Neighborhood planning area is made up of 1,450 acres
located in the geographic center of College Station. Bounded by Texas Avenue South/State Highway 6 South,
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Harvey Mitchell Parkway South, Wellborn Road, and Rock Prairie Road, this area includes eight residential
subdivisions, and is home to more than 11,000 residents.
The process for the plan began in August 2009 with the selection and establishment of the Neighborhood and
Planning Resource Team. Over a period of nine months, Staff worked with the neighborhood to develop a plan
to address community character and land use, neighborhood integrity, mobility, and sustainability. Over the
course of the planning process, three community-wide meetings were held, along with an online survey.
Additionally, representatives from CSISD and TAMU student groups were involved in the process.
Adopted in 2010, the neighborhood plan focuses on four goals:
1. Promote and protect the suburban residential character in the core of Central College Station balanced
with the need to provide denser redevelopment options along the neighborhood fringe.
2. Improve neighborhood organizations, property maintenance, and City code compliance in owner-
occupied areas to elevate the attractiveness of Central College Station’s subdivisions as an affordable,
family-friendly neighborhood.
3. Promote a safe, well-connected, context-sensitive, multi-modal transportation system to better connect
Central College Station to the rest of the community and its local neighborhood centers.
4. Increase awareness and participation in resource conservation efforts.
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The plan incorporates 25 strategies and 148 action items. The implementation of these strategies aims to
stabilize and protect this area as an attractive and stable single-family neighborhood for future residents of
College Station. Accomplishments of the last year include:
· Implementation of the SeeClickFix program. SeeClickFix is a web and smartphone-based application that
allows citizens to report non-emergency issues to the City. The program is currently being used to get
feedback from citizens regarding some of the top code enforcement violations.
· Provision of property crime education to neighborhood groups. The Police Department in conjunction
with Neighborhood Services met with several neighborhood groups within the Central College Station
neighborhood for training on property safety and property crimes. Neighborhood watch programs are
currently being pursued.
· Completion of improvements to Brothers Pond Park. Work began in March and included replacement of
the crushed granite jogging loop with concrete, repairs to the pond retaining wall, additional trail
lighting, and the replacement of a damaged sidewalk at the Deacon Drive entrance.
· Completion of the Harvey Mitchell Parkway multi-use path. This path follows along the northwest side
of Harvey Mitchell Parkway South from Welsh Avenue to Texas Avenue South and provides connectivity
to several key destinations in the area—most notably A&M Consolidated High School, Bee Creek Park,
and Wal-Mart.
· Establishment of a neighborhood clean-up program. This program, while identified in the Central College
Station Neighborhood Plan, will be offered annually to two or three neighborhoods throughout the City
through an application process with Neighborhood Services and the Sanitation Division.
· Completion of traffic warrant studies for five intersections within the planning area. Traffic counts,
traffic volume and incident data were analyzed to determine if the warrant studies merited stop signs or
traffic signals. After evaluating the traffic warrant studies, all five intersections did not warrant a traffic
signal or stop sign.
· Adoption of two rezoning proposals within the neighborhood for the Landmark Apartments on Longmire
Drive. The rezonings were identified in the neighborhood plan and were necessary due to the existing
apartment use not being in compliance with the existing zoning. As such, any redevelopment of the
property would have been difficult given the split in residential and commercial zonings on the property.
The work so far has focused municipal services in the study area, improved city-owned facilities, and paved the
way for needed property improvements. Implementation actions span all goals set forth in the Comprehensive
Plan, but collectively have the greatest impact on the character of this unique area of town—enhancing this
place of distinction.
Eastgate Neighborhood Plan (Adopted)
The Eastgate Neighborhood Plan was adopted in June 2011 as the second in a series of neighborhood, district,
and corridor plans intended to help implement the City’s Comprehensive Plan vision to create, promote, and
enhance places of distinction. The Eastgate Neighborhood Planning Area is made up of 567 acres located in the
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original core of College Station. Loosely bounded by University Drive East, Texas Avenue South, Dominik Drive,
and Munson Avenue, this area includes 25 residential subdivisions and is home to more than 2,700
residents.
The plan focuses on goals for four main topics:
1. Community Character:
· Maintain a diverse mix of housing types;
· Preserve larger lot single-family development patterns;
· Reduce character impact of rental housing in the neighborhood; and
· Promote redevelopment around the perimeter of the neighborhood that meets
community needs and is complimentary to the neighborhood.
2. Neighborhood Integrity:
· Effective neighborhood organizations;
· Conservation of neighborhood resources,
· Enhanced neighborhood identity and investment;
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· Proactive property maintenance and code enforcement; and
· Targeted emergency and law enforcement services to enhance the appeal of the Eastgate
neighborhood as a desired, family-friendly destination.
3. Mobility:
· Maintain a safe and efficient street network while improving multi-modal transportation options
by increasing bicycle and pedestrian connections to key destinations within and around the
neighborhood.
4. Sustainability:
· Increase awareness and participation in resource conservation efforts.
While the plan was adopted only a few months ago, implementation of a few items is underway, namely:
· Meeting and working with the College Hills Neighborhood Association in the Pasler area to gauge interest in
pursuing a single-family neighborhood protection overlay to support their neighborhood conservation
efforts;
· Budgeting Community Development Block Grant (CDBG) funds for the design of a sidewalk on the south side
of University Drive from Texas Avenue to Lions Park; and
· Meetings with the public to offer details regarding the construction of Fire Station No. 6 at the corner of
University Drive East and Tarrow Street (the fire station is anticipated to be complete in late 2012); and
· Meeting with the public to receive feedback on a proposed sidewalk along north side of Lincoln Avenue.
Medical District Plan (In progress)
The City of College Station is partnering with the College Station Medical Center and other stakeholders in the
creation of a Medical District that will act as a focused healthcare and wellness district within the City. The study
focuses on the general area
around State Highway 6 and
Rock Prairie Road, and includes
the existing College Station
Medical Center and the future
Scott & White Hospital, both
along Rock Prairie Road. The
purpose of the study is to create
opportunities for new
commercial and residential
development, as well as for
adaptive reuse of existing
properties and structures in the
area and to attract significant
new mixed-use space, retail,
and medical providers to the
corridor.
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The Medical District study includes
assessment, planning and design of
the Corridor. The City Council
appointed a Medical Corridor
Advisory Committee (MCAC) to
provide guidance and feedback
throughout the study. The
Committee is comprised of 40
citizens and stakeholders including
medical professionals, local
businesspersons, and area
residents. The project development
team, lead by Schrickel, Rollins &
Associates (SRA), meets with the
Medical Corridor Advisory
Committee on a bi-monthly basis to
present information and receive
feedback. SRA also conducted confidential stakeholder interviews to gather further information.
The Medical District Plan is anticipated to be complete late this year.
Southside Area Neighborhood Plan (In progress)
Staff is currently working on its third neighborhood plan, with a focus on the Southside Area. The Southside
Area includes a number of unique neighborhoods, including Oakwood, College Park, portions of the Knoll, the
McCullough Subdivision, Redmond Terrace, and Wolf Pen Village. The planning area also includes over ten
apartment communities, ten churches, four parks, City-owned greenway, the College Station Conference Center,
the Lincoln Center, three CSISD schools, and commercial areas along George Bush Drive, Texas Avenue, and
Wellborn Road.
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The Southside Area was selected for further study through the neighborhood planning process because of its
rich history and lack of neighborhood-level planning in the area in
the past. The Southside Area is one of the oldest areas in College
Station – including portions of the original City limits established in
1938.
A kick-off meeting was held in late September introducing the
neighborhood to the planning area, the planning process, and
programs offered by the City. A Neighborhood Resource Team was
created that includes a smaller group of people that will assist in
developing the plan and discussing implementation strategies. The City will host additional public meetings for
the community to identify issues and opportunities in the Southside Area.
Currently, City staff is familiarizing themselves with the history of the area, inventorying the existing conditions,
and collecting data in the study area for completion of the Existing Conditions Report and Phase I Report. This
baseline information helps the City monitor the Plan’s process during its implementation.
The planning process is anticipated to take 10-12 months.
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Wellborn District Plan (In progress)
As identified in the Comprehensive Plan, Wellborn area annexation service plan, and annexation proceedings,
staff is proceeding with the development of a small area or “District” plan for the Wellborn area. As mentioned
in the Comprehensive Plan, this is an area that contains elements of a rural historic community with a unique
character that residents of the area desire to retain. While the plan will be similar to the two recently adopted
neighborhood plans, this planning area exhibits a much more diverse and complicated character that fits more
into a special center or district. As such this plan is being tailored to better fit the needs and goals of the
Wellborn area.
In general, the planning area follows the recent annexation boundary. However, it also incorporates adjacent
properties that share a common identity or character with the Wellborn community. In total, there are
approximately 929 acres within the planning area.
The planning process requires public involvement and productive communication. Staff is currently selecting a
consultant to facilitate the public meetings for the plan. A kick-off meeting for the Wellborn Plan is anticipated
in early to mid-November and will introduce the goals of the planning process, cover the process, and provide
information for the next steps. In addition, a stakeholder resource team will be formed to provide input and
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feedback on ideas and concepts that are developed through the planning process. Furthermore, it is hoped that
this group will help disseminate information to their neighbors and ultimately champion the plan.
Staff is in the process of gathering information to create an existing conditions report that will serve as a
baseline to help identify potential issues and opportunities, aid in the development of goals and strategies, as
well as monitor progress of the plan.The Wellborn District Plan is anticipated to take 9-12 months from start to
completion, with a potential date of adoption in the Fall of 2012.
MAJOR INITIATIVE: NEW SUBDIVISION REGULATIONS (Adopted)
Subdivision regulations are important to our community as they are the means by which essential public
infrastructure and services can be provided to each resident, business, and visitor. As new developments are
built, land is divided into orderly lots, streets and sidewalks are constructed, water, sewer, and electric lines are
installed, land for parks is dedicated, and other public infrastructure is provided. When constructed, these
facilities are dedicated to the public and are added to the infrastructure networks that are the backbone on
which public services are provided.
In January 2011, the subdivision regulations were modernized to standards that are contemporary to current
development practices and necessary to help implement the City’s Comprehensive Plan adopted in 2009.
Revisions can be generalized into either a clarification of a standard or a change to a standard to meet the
expected public infrastructure demand. Previously, a number of sections in the subdivision regulations still
contained the language from when they were adopted in 1970 and were ambiguous enough to be problematic
to administer. One example is the street projection standard that required the “proper” projection of streets to
adjacent unplatted properties. This section was updated with more specific language to administer more
consistently while also providing greater certainty to developers. Other types of clarification included the
addition of processes that were State law but are not yet reflected in the UDO (for example, a process for the
appeal of the proportionality of a development exaction). Examples of changes to a standard include the
extension of preliminary plat expirations and basing block lengths on the Comprehensive Plan land use
designation (for example, urban areas with higher densities have shorter block lengths than suburban or rural
areas with lower density).
College Station has grown significantly since subdivision regulations were originally adopted in 1970—when the
City’s population was about 18,000 residents. The Comprehensive Plan provided the framework for adjusting
development patterns and infrastructure plans necessary to serve a population that is approaching 100,000 and
expected to continue well beyond. The subdivision regulations implement the Comprehensive Plan and
associated master plans by requiring the public infrastructure necessary for the City to serve the anticipated
growth and development patterns.
MAJOR INITIATIVE: DEVELOPMENT OF NEW ZONING DISTRICTS (In progress)
Zoning and its associated development criteria help to ensure that the form, character, and quality of
development reflect the City’s planning objectives. Zoning ordinances should reflect the community’s desire for
quality development outcomes. The Comprehensive Plan identifies 15 unique Future Land Use and Character
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designations and calls for the creation of zoning districts that align with the objectives of the Plan as one means
of implementation. The focus of this effort is the development of new zoning districts for each of the new land
use classifications to align with the intent of the Comprehensive Plan and simplify the nomenclature.
Staff has developed a phased approach to the creation and adoption of the new zoning districts. Currently, Staff
is working on developing the non-residential districts, including NAP Natural Areas Preserved, SC Suburban
Commercial, BP Business Park, and BPI Business Park Industrial. Additionally, C-1 General Commercial is
proposed to be renamed to GC General Commercial and A-P Administrative Professional is proposed to be
renamed to O Office. These districts will be similar to our existing set of zoning districts, meaning that they will
largely be use-based, with some additional performance standards. Once the non-residential districts are
adopted, Staff will begin work on the residential districts, including Rural, Estate, Restricted Suburban, General
Suburban, Urban, and Urban Mixed-Use.
The Comprehensive Plan’s Concept Map identifies Growth Areas – these are areas where future development is
expected to have little impact on existing neighborhoods. Growth Areas are intended to have greater market
flexibility and expanded development options, while providing development that enhances the overall character
of the City. Currently, the City recommends, and developers/property owners have used, Planned Development
Districts (PDDs) to implement the Plan in Growth Areas. In the short-term, it is expected that PDDs will continue
to be used. In the future, it is expected that zoning specific to Growth Areas will be created to reduce the
number of steps in the PDD process, while still providing the flexibility that was intended.
DEVIATIONS FROM THE PLAN
Deviations to the planned community character of College Station are most apparent in the rezoning process. In
the absence of new zoning districts that might better prescribe the regulations and standards expected of
different areas’ characters, staff has been working with developers and neighborhoods (when applicable) on a
case-by-case basis to determine standards expected of the development for the request to successful for all
parties involved. Two requests in the past year that have tested the limits of the Plan’s intent are:
· 300-A Holleman Drive East (Broadstone Ranch / Wolf Point Center) – while the Comprehensive Plan called
for Urban Mixed Use, the applicant wanted only dense multi-family in multiple buildings on 1.3 acres. A
compromise was reached in 2009 with the requirement that the bottom floor of the building closest to
Holleman (4,000 s.f.) be non-residential. This Planned Development District (PDD) was amended to require
only 1,000 s.f., with the possibility of increasing it to 4,000 s.f. in the future. Staff had recommended denial
of the amendment, believing that the initial compromise that only the ground floor, of only one of the
buildings had to be reserved for non-residential uses, had reached the limit of what could be called mixed
use. The Planning and Zoning Commission had recommended, and the City Council agreed, for the rezoning
with the condition that the 3,000 s.f. that would be residential built to a standard that would allow those
units to convert to commercial space in the future, if desired.
· 2862 North Graham Road (Follis Cole)—seven acres west of Old Wellborn Road are reflected as Business
Park on the Land Use and Character Map, the successful rezoning was not a traditional business park as it
contained a proposal for self-storage. Staff recognized two different types of business parks should be
available through the new Plan—one type being the planned, research and development-oriented business
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parks such as the College Station Business Center or the future BioCorridor, and the other where smaller,
more industrial commercial uses in campus-type settings may fit better. Neither is conceptualized to
contain a residential traffic generator such as self-storage, but these districts have not been developed and
adopted. Staff recommended that self-storage uses be limited on` the property and that the use be
mitigated through additional landscape screening and buffering. The Planning and Zoning Commission and
the City Council agreed.
Staff’s concern with these requests is that they test the intent of the land use and character that is planned for
these areas. In regards to the Holleman rezoning amendment—for the most part, residential units are easier to
rent in College Station than commercial space. This does not mean there is not a demand, or that there will
never be a demand for the commercial space—especially those spaces located off of major thoroughfares that
might come at cheaper rents. The amended rezoning has lessened the integrity of the mixed-use character of
the tract. While it has not occurred, there is concern that the Follis Cole property will return to request an
amendment to expand the self-storage use on the tract, further eroding the intent of the Business Park use and
character.
If the acceptable limits of use and character are being tested anywhere in town, care should be taken to step
back and comprehensively consider the implications. If the request essentially changes the land use and
character of an area, it should be considered on the scale of a comprehensive plan amendment, not a rezoning.
While some rezoning requests or PDD amendments may have merit, a chipping away at the defined land use
and character degrades the integrity of the Plan and, if a PDD amendment, possibly the original negotiated
agreement between stakeholders.
As called for in last year’s annual review of the Comprehensive Plan, amendments related to the Concept Map
and the Future Land Use and Character Map are scheduled to be presented and considered at the same public
meetings as this Annual Review. Those recommended changes are described in detail in their corresponding
reports, but in short are:
· The expansion of Growth Area IV,
· A change to the designation in the Richards Subdivision area, and
· A change in the area of Growth Area V.
At present, minor deviations have occurred from the adopted Central College Station Neighborhood Plan. These
deviations have been limited to adjustment of specific timelines for strategic items to be completed. This was
done in an effort to maximize citizen involvement for items such as leadership training, executive committee
training, and the creation of neighborhood associations, or for budgetary reasons for items like the
incorporation of landscaping along Harvey Mitchell Parkway.
Larger deviations from the adopted plan that have occurred are related to code enforcement. These include
items such as the increased monitoring of rental property adjacent to owner-occupied areas, and the health and
sanitation pre-violation contact program. Due to budgetary constraints (described below) there will be a
reduction in proactive code enforcement, which will affect the implementation of the plan.
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IMPEDIMENTS TO IMPLEMENTATION AND SOLUTIONS
There are three issues that have the greatest impact upon the successful implementation of the Comprehensive
Plan as it relates to Community Character—manpower, money, and politics. In terms of manpower, projects are
not only slowed by limited municipal manpower, progress is also slowed by the lack of public participation. Staff
is experienced and capable of creating the blend of coding that will meet the Plan’s goal to be a community with
strong, unique neighborhoods, protected rural areas, special districts, distinct corridors, and a protected and
enhanced natural environment; but two years after the adoption of the plan, one of the most powerful tools to
implement protection and enhancement of character—zoning—has yet to be amended. The impediment in this
is that the research of best practices, the formulation of models that will integrate a new system of zoning
regulation with existing code, and the vetting of these ideas and drafts internally among staff and with the
public requires a significant amount of time, of which must be shared with other planning responsibilities. Even
so, the lack of new zoning districts has not completely stifled the community’s ability to move forward. The
Planned Development District rezoning processes that have been used in the interim have proven to be valuable
tests of expectations and tolerances. As previously mentioned, staff has divided the large project of developing
new zoning districts into smaller projects to facilitate greater focus, meaningful dialog, and accomplishments at
a smaller scale.
The limited interest of residents has been a challenge in the implementation of the only neighborhood plan fully
in the implementation stage in the past year. The Central College Station Neighborhood Plan includes action
items calling for residents to become better organized, more communicative, and more proactive in the
improvement of their neighborhood. Attempts to assist them or help initiate those processes have seen limited
success. While the Neighborhood Resource Team agreed with these actions in the planning process, there has
been little follow through. Low citizen involvement can generally be attributed to a large number of rental-
occupied houses in the neighborhood and weak neighborhood association activity. While improvement has
been made with regards to neighborhood association involvement, it will be important to build on that
involvement through executive committee training, leadership training and the creation of new neighborhood
associations in order to carry out several strategies identified in the plan. Neighborhood Services and other City
staff will continue to explore ways to engage the residents.
The new economy has necessitated closer evaluation of how public funds are spent and difficult decisions of
how spending should be prioritized. Neighborhood and other small area plans are still being created and new
development projects are still being reviewed, so in that regard progression towards the goal continues. What
has been problematic is the implementation of the smaller, customized plans. One example is a missed
opportunity for placemaking for the Central College Station area. Because of monetary concerns, the new
medians in the Harvey Mitchell Parkway right-of-way are currently being constructed with decorative concrete
without landscaping. Another example is that with reduced budgets, some City services are being delivered at a
different standard than expected through the plan, such as code enforcement. More reliance will be placed on a
complaint-based system of code enforcement. The SeeClickFix program, which is a program for citizens to
report maintenance and code issues, will be one of the primary avenues for this to be accomplished. Staff will
continue to promote this program to the neighborhood and monitor the results of this change in strategy. Also,
increased communication with residents about what the City can and cannot do for them, and why, may
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increase their engagement and mobilize them to have more ownership in their plan. Staff will continue to seek
outside sources of funding, such as Community Development Block Grants and Safe Routes to School grants to
fund implementation projects.
Politics is the third issue identified that has had the greatest impact on community character, particularly as it
relates to the rezoning process. The political culture of College Station is such that it is common for
development review applicants to bypass City staff and established processes when a conflict occurs. Issues are
commonly taken directly to people at the highest echelons of public service for resolution, resulting in pressure
on staff, real or perceived, to accept lower standards than is intended in the Plan and City standards. Staff and
those being regulated will always have disagreements—the nature of the relationship and the industries
essentially preclude total agreement; but when those at higher powers allow themselves to become directly
involved in individual decisions, it undermines the processes that have been established to resolve disputes, and
the faith in staff to apply decisions in a manner that do not jeopardize outlying and future scenarios. Staff is
currently working to shift existing development review paradigms to further expedite approvals of entitled
development projects, which is hoped will reduce conflict. City leaders can support effective decision making by
staff that will further their Strategic Plan and the Comprehensive Plan by providing clear municipal direction at
the policy level.
NEIGHBORHOOD INTEGRITY
The goal for neighborhood integrity is to protect the long-term viability and appeal of established
neighborhoods. The associated strategies provide direction of how the City will meet this goal:
Strategy 1: Identify, protect, and enhance elements that contribute positively to neighborhood identity.
Strategy 2: Identify and minimize elements that detract from community identity.
Strategy 3: Identify and implement tools to ensure that infill or redevelopment adjacent to or within a
neighborhood is sensitive to its surroundings.
Strategy 4: Develop, implement and maintain, through regular review, neighborhood plans.
The City has long been involved in programming designed to protect neighborhoods and strengthen
neighborhood integrity. The adoption of the new Comprehensive Plan showed continued support for these
programs. In the past year, some initiatives have been continuing along a proven, effective path while some
have been undergoing alterations in response to changes in direction.
MAJOR INITIATIVE: US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ACTIVITIES (Ongoing)
Since the mid-1970s, the City of College Station has partnered with the U.S. Department of Housing and Urban
Development (HUD) to address quality of life, neighborhood stability, and safe and decent housing for low-
income residents living in the City. To date, the City has received over $43 million in federal community
development resources. These resources have included HUD’s Community Development Block Grant (CDBG),
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HOME Investment Partnership (HOME), HOPE, and CDBG-R programs. The City has conducted affordable
housing development activities with approximately 50% of these funds.
In the past year, the following accomplishments have helped to stabilize neighborhoods, homes, home
ownership, and citizens, contributing to the goal of Neighborhood
Integrity:
· The Community Development Office funded 8 public
service agencies' programs through the Joint Relief
Funding Review Committee Process to provide health and
human services to mainly low and moderate income
residents of College Station and Bryan. As of June 30, 2011
- 2,677 individuals were served by these funded programs.
Staff provided ongoing technical assistance to these 8
public service agencies.
· Staff provided funding and technical assistance to Brazos Valley Community Action Agency (a
Community Housing Development Organization (CHDO) with the City) to complete construction of three
houses that will be made available for purchase to income qualified home buyers. Staff also provided
funding and technical assistance to EMBRACE Brazos Valley, a new CHDO with the City, to build two
houses - one is over 60% complete and the other will begin to be constructed once the first is finished
and sold to an income eligible household.
· Staff released a Request for Proposal (RFP) for an affordable senior housing development. Five
responses were received and reviewed. Staff selected two RFP respondents to interview. Following that
interview process Staff will make a recommendation to Council on October 13 for funding for one
respondent.
· The Community Development Office processed and responded to 42 applications for Down Payment
Assistance. Staff met one-on-one with 15 applicants for in-depth housing counseling sessions. Three
applicants successfully used the Down Payment Assistance Program to purchase homes in College
Station. Staff worked to advertise the program at local events, Realtors offices, College Station Schools,
and City Departments. Staff made two radio and one television appearances to promote the program. In
order to comply with both State and Federal Law (SAFE Act), one Community Development Analyst
became licensed as a Mortgage Loan Originator in order to continue making down payment assistance
loans.
· One Community Development Analyst became certified as a Home-Buyer Education Provider and
successfully held a home-buyer education class attended by 11 City Employees in a pilot program
offered this year.
· The City-owned house at 1124 Carolina was sold to an income
qualified home buyer. The house at 4284 Hollow Stone was also
sold.
· Through a partnership with Twin City Mission's Housing and
Homeless Services, 28 income qualified families were helped into
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permanent housing situations through security deposit assistance (Tenant Based Rental Assistance
(TBRA) Program).
· Staff monitored Terrace Pines and Santour Court (properties built with City HOME Investment
Partnership Funds) to ensure compliance.
· Environmental reviews were completed for three public facility projects.
MAJOR INITIATIVE: HOME OWNER ASSOCIATION/NEIGHBORHOOD ASSOCIATION ORGANIZATION (Ongoing)
The major goal of the Neighborhood Services Program is to organize and support the operations of home owner
associations (HOAs) and neighborhood associations (NAs) in the city. Many HOAs are already organized due to
their structure being put in place by their developer. In this case, Neighborhood Services extends the offer to
these HOAs to be a part of the Neighborhood Partnership Program. Neighborhood associations are non-binding
associations that do not have a legal structure like an HOA but still function in much of the same way as an HOA.
Neighborhood Services assists many of the NAs in organizing and setting up their organization. Helping the
associations remain strong and viable after becoming organized is another function of Neighborhood Services.
The Neighborhood Partnership Program
The Neighborhood Partnership Program is one of the primary ways that Neighborhood Services supports
associations. In the past year, the program has, and will continue to:
· Maintain a database of all registered neighborhood associations to enhance community communication;
· Provide start-up support to neighborhoods establishing or revitalizing associations;
· Notify associations of public hearing pertaining to development, public works and other municipal projects
in the vicinity of their neighborhood;
· Distribute the FYI Neighbor email update to association board members providing information regarding
neighborhood, community, and City events;
· Host occasional meetings and trainings that provide a forum for networking and education on local and
regional topics as well training for association officers and representatives.
· Administer the Gateway Grant & Strong & Sustainable grant programs to foster neighborhood identity, unity
and beautification
· Administer the Mosquito Abatement Program to facilitate the systematic reduction of mosquitoes and
associated diseases.
· Central access point within the City to direct questions, concerns and complaints to various departments.
Liaison between the City departments, City Managers, the Mayor and neighborhoods.
· Help to resolve neighborhood conflicts.
· Assist with planning of annual or large neighborhood meetings.
Currently, there are 66 HOAs/NAs that are a part of the Neighborhood Partnership with six new associations
becoming a part of the program in 2011. Also, there was an informational workshop held for groups interested
in forming an association.
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The Strong & Sustainable Grant Program
Neighborhood Services has offered the Gateway Grant program to neighborhood and homeowner associations
that are part of Neighborhood Partnership Program since 2000. The original Gateway Grant Program allowed
neighborhoods to apply for matching funds to build a sign identifying the neighborhood and/or to beautify their
entrances with trees, shrubs, plantings and landscaping. This changed in 2009 when the City Council approved
changes to allow neighborhoods to receive smaller, matching grant awards up to $500.00 to use funds for other
smaller, non-physical neighborhood projects, celebrations, or events. This was something that neighborhoods
had asked for—many not having funds or interest in large Gateways or beautification and wanting to have a
neighborhood celebration or do a small project to bring neighbors together.
There are now two grant options for neighborhoods to choose from. The program has been renamed the Strong
& Sustainable Grant Program, which now includes both the Gateway Grant Program & the Neighborhood Grant
Program. The Strong & Sustainable Neighborhoods Grant Program assists associations and neighborhood
groups with physical/ non-physical and community building projects. This program is a matching grant program,
creating a partnership between the neighborhoods and the City to accomplish common goals. It helps to
strengthen neighborhood integrity by:
· Strengthening and improving
neighborhood associations,
· Improving the appearance of city
neighborhoods,
· Strengthening the relationship
between the HOA and the City
government,
· Inspiring inter-neighborhood
cooperation,
· Encouraging new communities to
develop their own neighborhood
associations, and
· Motivating interaction between all
College Station HOAs/Neighborhood
associations.
In the past year, Foxfire completed signage for various locations in the neighborhood. Three entrance
beautification projects (for the Chimney Hill, Springbrook, and Pershing Park HOAs) are in progress, having to
delay planting because of this summer’s drought.
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Seminar Suppers
The Seminar Supper program began in 1999, with the inception of the Neighborhood Services program. The
program is still in operation today, with some slight modifications. The Seminar Supper program is a great way
to keep neighborhood leaders informed on important community issues and ways to strengthen and maintain
strong associations. At the supper, neighborhood leaders share a light meal and hear from a featured speaker. It
is also a great way for neighborhood leaders to network, get to know each other, and share information on how
to build better associations. The suppers are held bi-monthly (though not in the summer), with strong
attendance continuing from neighborhood leaders. There are usually 15 to 35 people that attend. Below are
some of the topics/speakers for 2010- 2011 Seminar Supper series:
11/10- Subdivision Regulations- Jason Schubert, Principal Planner and Bob Cowell, Director of Planning &
Development Services
12/10- New Animal Control Ordinance, Sean Dwyer, Animal Control Supervisor
3/11-Code Enforcement Issues and SeeClickFix- Doug Ervin, Code Officer & Michael Trevino- GIS Tech
5/11- Bicycle, Pedestrian & Greenways Master Plan- Venessa Garza, Greenways Program Manager
7/11- Recycling & Being Green At Home- Heather Qualls, Recycling Coordinator
9/11- Thoroughfare Plan and Transportation Issues in College Station- Joe Guerra, Transportation Planning
Coordinator
MAJOR INITIATIVE: NEIGHBORHOOD PLANNING (Ongoing)
As mentioned previously under Neighborhood Character, the City created its neighborhood, corridor, and
district planning program to provide focused action plans for smaller areas of the City. Under this program, the
City has adopted the Central College Station Neighborhood Plan and the Eastgate Neighborhood Plan. These
plans focus on the particular needs and opportunities of the areas and are intended to be implemented over
five- to seven-year time frames. Currently, the Central College Station Neighborhood Plan is being
implemented, the Eastgate Neighborhood Plan is beginning implementation, the South Side Area Neighborhood
planning process has begun, and the Wellborn District planning process is in its initial phase. The existing plans
have, and the future plans will identify, actions for residents and the City to pursue to protect the long-term
viability and appeal of established neighborhoods.
IMPEDIMENTS TO IMPLEMENTATION AND SOLUTIONS
The use of funds from HUD is guided by the City-developed five-year Consolidated Plan and the annual Action
Plan, both of which are developed with extensive community involvement and approved by HUD. Further, most
of the programs administered by the City involve a series of Council-adopted guidelines that further clarify how
each program will operate. From time to time, Council or staff will initiate changes to these plans and/or
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guidelines recognizing changes in priorities, new opportunities or challenges, etc. In 2008, Council directed staff
to create sustainable revenue sources to support future activities due to the significant and on-going decline of
HUD resources. This implementation of this direction was accomplished in part by providing assistance for
housing activities through zero or low-interest loans and the retirement of 100% grant programs. Additionally,
community development activities have been structured to generate program income when applicable. While
these actions were intending to help the City better respond to the needs of the low-income residents of the
community and make programs more responsive and sustainable, they have met with mixed success.
Most recently (summer 2011), the City Council provided direction on several affordable housing programs
pertaining to new construction. Council directed staff to expand the City’s relationship with Habitat for
Humanity to construct new single-family affordable homes and partner with a private developer to build an
affordable senior housing development. These projects will be before Council for their consideration on
October 13. Also on October 13, staff will recommend to City Council modifications and adjustments to a
number of federally-funded programs administered by the City. These recommendations are based on a firm
understanding of the needs of the community, challenges faced in implementing current programs, and change
in Department Administration.
In summary, the recommended changes to the City-administered programs are to:
· Revise the current owner-occupied housing rehabilitation program to streamline the program, increase
the amount available to each owner-occupant, and adjust the loan-type portfolio;
· Revise the current owner-occupied minor housing repair program to eliminate the minimum credit
score requirements and increase the amount available to each owner-occupant;
· Establish an owner-occupied reconstruction program; and
· Establish a renter-occupied rehabilitation program.
It is anticipated that these changes, along with relationship-building at the federal level, will increase the
effectiveness of these programs to protect the long-term viability and appeal of established neighborhoods.
In regards to the organizational services offered by Neighborhood Services, one of the main struggles is getting
the associations to remain proactive instead of reactive. Many associations tend to organize around issues and
problems, which leaves the organizational structure driven by issues instead of by goals and plans. Trying to get
the associations to develop long term plans that lead and guide the organization can be very difficult. This is
especially the case as they tend to change leadership frequently. Without solid plans and goals, the focus of an
organization is constantly changing with each leadership change. More time will be devoted this year to helping
associations develop long term plans and goals that remain in place regardless of leadership changes. Hopefully,
by spending more time on developing long range plans/goals, this will address the issue of successful program
implementation and long range progress.
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ECONOMIC DEVELOPMENT
The goal for economic development in College Station is a diversified economy generating quality, stable, full-
time jobs; bolstering the sales and property tax base; and contributing to a high quality of life. Five strategies
have been developed to progress toward this goal:
Strategy 1: Promote and support new investment that serves regional market opportunities.
Strategy 2: Promote and support the establishment, retention, and expansion of locally-owned businesses.
Strategy 3: Promote and support the attraction of festivals, entertainment, conferences, conventions and other
special events for the purpose of economic growth.
Strategy 4: Identify and pursue redevelopment opportunities that further desired community character.
Strategy 5: Protect and buffer prime economic generators from development that is out of character or that
creates or contributes to decreased service levels.
For the last several decades, College Station has served as a regional economic hub within the Texas Triangle.
The largest employer (Texas A&M University), a significant amount of the area’s retail activities, and most of the
region’s tourist accommodations and attractions are found in College Station. A strong local economy, and the
associated tax revenues, enables the City to maintain a high quality of life, attracting and retaining residents,
visitors, and businesses. The Comprehensive Plan calls for further diversification of our economic base and in
the past year, two major initiatives have begun to implement this.
MAJOR INITIATIVE: ECONOMIC DEVELOPMENT MASTER PLAN (In progress)
The City’s economic development focus has traditionally been on providing opportunities to capture out-of-
market dollars from students, tourists, and event attendees. When the Comprehensive Plan was developed, it
laid the groundwork for further exploration of the City’s future economic growth. This summer, Staff began the
process of developing an Economic Development Master Plan that will provide consistent direction on how the
City will ensure its economic health for years to come. Funds have been allocated to engage a consultant to
provide a full assessment of our existing market conditions, opportunities, and constraints. Staff will then take
the data and information provided to develop economic goals and strategies and an implementation program
for College Station.
The Request for Qualifications was posted in September and will close in October. A contract should be
awarded by the end of the year. The planning process is anticipated to begin in earnest in January, with an
anticipated completion date in October 2012 (a nine-ten month timeframe).
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MAJOR INITATIVE: THE BIOCORRIDOR (In progress)
In 2010, formulation of a research and development-oriented master plan began for around 3,500 acres west of
the community that includes land in the cities of College Station and Bryan, land outside the cities but within
their extraterritorial jurisdictions, and land owned by Texas A&M University and the Texas A&M University
System. The Research Valley BioCorridor Concept Master Plan (a plan recently recognized by the Texas Chapter
of the American Planning Association as the “Long Range Plan of the Year”) was commissioned by the Research
Valley Partnership, Inc. and completed by Broaddus Planning with the help of a BioCorridor Task Force and input
from a wide variety of stakeholders, including representatives from the cities, Brazos County, TAMU, the
business community, and citizens, among others. The long-range plan revolves around the concept of OneHealth
Plus™—that plant, animal, and human health are intertwined and that health and life are dependent upon clean
water and sustainable agriculture. The plan’s vision is that this community will provide a unique environment
where plant, animal, and human health may be studied in one place, thus expediting solutions in health care
research and pharmaceuticals.
In an effort to facilitate the vision, elected officials from the cities of College Station and Bryan worked this
spring to develop an interlocal agreement (ILA) that will enhance the developability of the Biomedical Corridor,
including being ready for business prospects. The ILA specifically targets 179 acres that are in and owned by the
City of Bryan and 147 acres that are owned by the Bryan Commerce Development Corporation within the City of
College Station. The agreement seeks to share economic development opportunities by sharing revenues,
sharing the costs of infrastructure, allowing for “dual service areas” where the City of College Station would
provide water and the City of Bryan would service sewer, standardizing economic development incentives, and
creating joint development standards and processes.
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In May 2011, both cities adopted versions of the ILA. They are currently working together to reconcile the
differences between the adopted agreements. In anticipation of the resolution, members of the cities’ Planning
staffs have begun laying out the necessary joint plans, processes, and standards that will be necessary to provide
a unified system to a business wishing to develop in the cities’ BioCorridor area. The Planning and Zoning
Commissions from both cities met jointly on September 20, 2011 to discuss the zoning and development
concepts proposed by staff. Regular meetings of a joint subcommittee of commissioners commenced on
October 11 to review proposed standards and regulations in detail.
Anticipated to be complete by the end of 2011, the proposed joint development processes and standards for the
179 acres covered by the ILA will available for review later this fall.
DEVIATIONS FROM THE PLAN
Most notably, the Comprehensive Plan clearly calls for action to “develop and construct a convention center” to
implement the strategy to “promote and support the attraction of festivals, entertainment, conferences,
conventions, and other special events for the purpose of economic growth”. Although property was acquired
for the project, public outcry of the project in a receding economy resulted in the halting of the project for
further consideration. Since the last annual review, City staff has been given clear direction to sell the property
that had been obtained for the development of the convention center.
IMPEDIMENTS TO IMPLEMENTATION AND SOLUTIONS
Lack of clear direction and understanding of our existing economic condition have been the greatest
impediments toward the goal of economic development. The understanding of our current local economy and
what is feasible to ensure the economic health of College Station is imperative to its success. The Economic
Development Master Plan, now in progress, will help bring a common understanding of the goal of economic
development and what is expected to maintain and enhance the economy of College Station.
PARKS, GREENWAYS, AND THE ARTS
The overall vision for College Station’s community in the years ahead is to achieve and maintain a diversity of
parks, greenways and the arts for leisure and recreation as well as for entertainment, education and culture
to achieve a high quality of life for all residents and visitors. Three strategies elaborate on these themes and
community priorities:
Strategy 1: Maintain and expand the parks and recreation system as well as its facilities and programs consistent
with growth expectations.
Strategy 2: Preserve and enhance the greenways system of linear open spaces and trails for their intrinsic and
functional value.
Strategy 3: Create and promote the arts through entertainment, educational and cultural opportunities that
serve a variety of interests and abilities.
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The City of College Station provides recreational and open space and recreational and leisure programming for
its citizens. These services contribute to the quality of life the citizens of College Station value. In the past year,
the Bicycle, Pedestrian, and Greenways Master Plan completed its first year of implementation and the Parks
and Recreation Master Plan was completed.
MAJOR INITATIVE: THE BICYCLE, PEDESTRIAN, AND GREENWAYS
MASTER PLAN (In implementation)
The Bicycle, Pedestrian and Greenways Master Plan (a plan recently
recognized by the Texas Chapter of the American Planning Association as
a “Project Plan of the Year”), a component of the College Station
Comprehensive Plan, was adopted in January 2010 after a year-long
planning process including the inventorying of existing bicycle,
pedestrian, and greenway facilities and the development of a needs
assessment, system development and management recommendations,
and implementation plan with the assistance of a Technical Task Force
and Staff Resource Team. Citizen engagement included three
community meetings, an online survey, and focus groups. The goals of
the plan are to:
1. Improve connectivity and accessibility,
2. Increase safety,
3. Increase bicycling and walking outdoors, and
4. Encourage environmental stewardship.
The first annual review of the plan was presented to City Council in February of this year. Future annual reviews
will be conducted in October as an element of the Comprehensive Plan Annual Review. Since February 2011,
the following actions have been implemented to further the goals of the master plan, thus contributing not only
to the goal of Parks, Greenways, and the Arts, but also those of Community Character, Neighborhood Integrity,
Municipal Services, and Transportation:
· The protection of flood-prone areas through the dedication of 9.167 acres of greenway in the
Alexandria Subdivision.
· The completion of a one-mile multi-use path along Harvey Mitchell Parkway (FM 2818), from
Welsh Avenue to Texas Avenue.
· The addition of over 100 bike route signs along over 15 miles of streets around the City of
College Station to improve wayfinding and safety.
· The substantial completion (anticipated October 2011) of the multi-use path in Bee Creek Park
that will connect to bike lanes on Longmire Drive, Anderson Street, Texas Avenue/Krenek Tap
Road, and the existing multi-use path that extends through Lemontree Park.
· The creation and printing of a free bike map for distribution to citizens to increase awareness of
local bike lanes, bike routes, and multi-use paths. In May, 2,000 maps were printed to promote
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National Bike Month. The map also identifies if a park has walking trails and/or exercise
stations. Because of this, another 5,000 maps were printed through the Mayor’s Council on
Physical Fitness grant.
· The acceptance and utilization of an $8,000 grant awarded in May 2011 by UPBEAT (Umbrella
Partnerships – BE Active in Our Town), a collaboration of the Brazos Valley Prevention Network
and the Texas Department of State Health Services. The goal of the grant was to create safe
communities that support physical activity by making changes in the built environment. Projects
funded by the grant included the improvement of crosswalks at Holleman and Carolina, the
installation of additional bike route signs along Welsh Avenue from Holleman to Old Jersey
Street, the addition of bike racks at the Lincoln Center, and the installation of an outdoor
exercise station cluster within Tarrow Park. Some of these project ideas came from the students
who participated in another component of this grant who performed community assessments of
the Lincoln Area Neighborhood.
MAJOR INITIATIVE: PARKS AND RECREATION MASTER PLAN (Adopted)
The Parks and Recreation Master Plan was adopted July 14, 2011 and is a component of the City’s
Comprehensive Plan adopted in 2009. The previous plan built upon the 1997
Comprehensive Plan and was updated in 2003. The new plan identifies the City’s
parks and recreation needs for the next ten years as well as strategies and actions
needed to implement the related policies, projects, and programming. Parks and
recreation programs play an integral role in defining our neighborhood and
community character, property values and tax revenue, and health and wellness.
Quality parks and recreation programs are consistently noted as important by
residents in surveys and focus groups. This has been further reinforced by voter
approved support of parks and recreation bond initiatives, the most recent
occurring in 2008.
The update of the Master Plan recognizes the value placed upon a quality parks
and recreation system while acknowledging that current economic conditions
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demand new and innovative ways of delivering such a system. The Plan proposes to deliver the necessary
system within this environment through a strategic and incremental approach.
The goals of the Master Plan are:
· Resource Conservation & City Character: Protected open space, natural features, and natural resources
contributing to the unique character desired for various areas of the City and for the City as a whole;
· Health & Wellness: Parks and Recreation system enabling residents to attain and sustain an active
lifestyle and reduce the economic costs associated with poor health;
· Economic Sustainability: Parks and Recreation system that adds economic value to the City through
enhanced property values, reduced medical costs, and through attraction of guests and participants to
events and programs;
· Connectivity & Mobility: Parks and open spaces linked together and to the City’s vehicular, bicycle, and
pedestrian networks;
· Parkland and Neighborhood Character: High-quality environments located in close proximity to as many
residences as practical meeting the needs and levels of service of those residents;
· Diversity in Recreation & Cultural Program: Opportunities for persons of all ages and abilities and to
celebrate the diversity of cultures found in the community; and
· Responsible Governance: Cost-effective system where those generating demand for facilities and
programs provide the means to deliver those facilities and programs and where partnerships are
maximized.
The master plan was recently adopted, but
some examples of implementation items
found in the plan include adding
neighborhood parkland as needed to
continue to provide at least 3.5 acres of
neighborhood parkland for every 1,000
residents, completing all voter-approved
capital projects, and developing a Park
Enterprise Fund and other sources of
revenue to sustain recreation program and
facility enhancements.
DEVIATIONS FROM THE PLAN
Deviations from Comprehensive Plan as it relates to Parks, Greenways, and the Arts, at this point, involve
adjustments and alterations to the Bicycle, Pedestrian, and Greenways Master Plan. Through the neighborhood
planning process, citizens were able to voice concerns with the systems and the planned systems within their
neighborhoods. With the Central College Station Neighborhood Plan, needed improvements were identified, all
of which fell within the scope of the existing plan. With the adoption of the Eastgate Neighborhood Plan,
amendments were made the plan to reflect the desires of the residents that live in the area. Additional
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sidewalks were proposed to make the neighborhood more walkable. Other changes affected proposed bike
routes, bike lanes, and multi-use paths.
IMPEDIMENTS TO IMPLEMENTATION AND SOLUTIONS
The implementation of the Bicycle, Pedestrian, and Greenways Master Plan has encountered impediments
through limited funding and political opposition. The purchase of flood-prone property (greenways) is currently
possible through 1998 bond funds, but those funds will be depleted in the next couple of years. The addition of
bike lanes, bike routes, and sidewalks is sparse as the 2008 Bond only allocated $300,000 for new sidewalks.
The facilities are slowly being built through the use of operating funds and in conjunction with street and parks
projects. Staff will continue to seek outside sources of funding through grants and other available avenues to try
to maximize the remaining funds that exist. The next bond will be vital to furthering the Plan’s implementation
to make College Station more bikeable and walkable.
The new Subdivision Regulations require sidewalks on both sides of the street, with limited exceptions.
Previously, sidewalks were not required on some streets, only on one side of other streets, and on both sides of
other rights-of-way. In addition, smaller blocks required through the Subdivision Regulations dictate the
construction of more linear feet of sidewalks. There have been complaints about these expanded sidewalk
requirements, but to this point the ordinance still stands.
TRANSPORTATION
College Station strives for improved mobility through a safe, efficient, and well-connected multi-modal
transportation system designed to be sensitive to the surrounding land uses. Five strategies were developed
to progress toward this goal:
Strategy 1: Develop, implement and maintain, through regular review, a multi-modal transportation plan that
supports the planned growth and development pattern.
Strategy 2: Reduce and manage traffic congestion.
Strategy 3: Develop and implement context sensitive transportation solutions.
Strategy 4: Promote and invest in alternative transportation options.
Strategy 5: Balance changes in land use with the capabilities of the transportation system.
The implementation of the City’s transportation goal is most obvious through the construction of and
improvements to the transportation system. The infrastructure is generally built by public entities where the
public need exists and by private development where a new development’s need exists and/or it crosses
planned infrastructure. It is important to note that although streets are the main focus of the annual review as
it relates to transportation, bicycle and pedestrian facilities are also important to achieving the goal of a safe,
efficient, and well-connected multi-modal transportation system.
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MAJOR INITIATIVE: ROAD DESIGN AND CONSTRUCTION (Ongoing)
The construction of the City’s street system has continued with the following accomplishments in the past year:
· Holleman Drive Extension: This project was completed this past fiscal year. The project consisted of
constructing a four lane major collector with a raised median and a multi-use path that parallels the
roadway on one side. The limits of the project were from just south of Dowling Road to its intersection
with Wellborn Road.
· The Wellborn and Harvey Mitchell Interchange Project: This project was a Texas Department of
Transportation (TxDOT) funded project that consisted of a grade separated roadway over the Union
Pacific Railroad.
· The Wellborn Road widening project: This project was a TxDOT funded project that consisted of
widening Wellborn Road from four lanes to six lanes with a raised median and sidewalks on one side of
the roadway, from just north of Havey Mitchell Parkway to just south of William D. Fitch Parkway.
· The City was also able to successfully lobby TxDOT and the Metropolitan Planning Organization to fund
construction improvements to the bridge at SH 6 and Rock Prairie Road. The City
will undertake and fund the design of the bridge improvements. Construction
will begin in the summer of 2013.
The funding, design, right-of-way acquisition, and construction of roadways are multi-
year projects. Initiatives currently underway include:
· The Barron Road widening project: This project is currently under construction
and is scheduled to be completed by August of 2012. The project consists of
widening a two lane rural roadway to a four lane minor arterial, with a raised
median and bike lanes plus sidewalks on both sides of the roadway, from just west of Longmire Drive to
SH 40.
· The Victoria Avenue extension project: This project is currently under construction and is scheduled to
be completed by August of 2012. The scope consists of extending Victoria Avenue just south of Barron
Road to SH 40. Victoria Avenue is classified as a major collector consisting of two travel lanes, a center
left turn lane, bike lanes, and sidewalks on both sides of the roadway. Finally, a bus stop will be built by
The District as part of the project to service the new high school.
· The Jones Butler extension project: This project is currently under design and is scheduled to be under
construction in fiscal year 2012. The project will consist of building a four lane major collector from
Luther Street to its terminus at George Bush Drive across from Penberthy on the Texas A&M campus.
The project will include bike lanes and sidewalks on both sides of the roadway.
· The Deacon Drive extension project: this project is being constructed by a developer. The project will
consist of extending Deacon Drive from Old Wellborn Rd to Holleman South. Deacon Drive is classified
as a minor collector; however, as a result of a traffic impact analysis based on the traffic generated by
the proposed development, Deacon Drive will be upgraded to a major collector and built with an
additional left turn lane throughout the length of the new roadway. This project will also provide for
bike lanes and sidewalks on both sides of the roadway.
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· The widening of Rock Prairie east and west of the SH 6 Bridge: Right-of-way acquisition is currently
underway to provide additional land to widen Rock Prairie east and west of the SH 6 Bridge.
DEVIATIONS TO THE PLAN
As called for in last year’s annual review of the Comprehensive Plan, amendments related to Transportation are
scheduled to be presented and considered at the same public meetings as this Annual Review. Those
recommended changes and several newly proposed changes are described in detail in their corresponding
reports. They are:
1) The removal of the Raintree Dr. extension to North Forest Dr.,
2) The extension of Birkdale Dr. from Lakeway Dr. to SH 6 Front Rd.,
3) The extension of Corsair to Emerald Parkway,
4) The increase from two lanes to three lanes to Deacon Dr. from Wellborn Rd to Holleman South,
5) The reduction in lanes from four lanes to three lanes to Dartmouth Dr. from Harvey Mitchell
Parkway to Texas Ave.,
6) The reduction in lanes from six lanes to four lanes to FM 60 from SH 6 to FM 158, and
7) The removal of an on-grade railroad crossing at Southwest Parkway and Wellborn Rd., and
terminate Southwest Parkway at Wellborn Rd.
IMPEDIMENTS TO IMPLEMENTATION AND SOLUTIONS
As is common among virtually all of the actions items that implement the Comprehensive Plan, the reduction in
funds available for programs and projects impacts if and how they are provided. One of the main tools to fund
the provision of new roads was anticipated to be the roadway impact fee. This tool in College Station did not
make it beyond the City’s Transportation Committee. Similarly, a transportation fee referendum to fund
maintenance transportation projects was put before the voters and failed. Oversize participation funds were
not included in the 2008 bond election, hence transportation projects that would not be proportional to the
developer’s development and require over-participation by the City cannot be fully implemented because of
lack of funds by the City. The City applied for federal funds through a TIGER II grant to fund the extension of the
Pebble Creek Parkway North extension project, but the application was unsuccessful. Because of the
transportation funding constraints, in fiscal year 2012, the Planning and Development Services Department
Transportation Planning Section will undertake a travel demand model study to analyze a less robust
implementation scenario and assess the impacts to the transportation network.
MUNICIPAL SERVICES AND COMMUNITY FACILITIES
It is the goal for the City to plan for municipal facilities that meet community needs, contribute to community
character, are sensitive to the surrounding land uses, and provide exceptional municipal services.The
associated strategies developed to help to meet this goal are:
Strategy 1: Maintain existing infrastructure.
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Strategy 2: Develop, implement and maintain, through regular review, facilities and service master plans that
support the planned growth and development pattern.
Strategy 3: Maintain exemplary levels of municipal services.
Strategy 4: Expand municipal services and facilities consistent
with growth expectations and to support the planned growth
and development pattern.
Strategy 5: Promote facilities and services delivery practices
that encourage resource conservation and protection.
MAJOR INITIATIVE: THE WATER MASTER PLAN (In implementation)
In August of 2010, the City Council adopted the City’s Water Master Plan as an amendment to the City of College
Station Comprehensive Plan. The new master plan reflects water lines needed as development occurs to serve
newly annexed areas (within our water CCN), growth corridors, and existing areas where water lines are in need
of replacement/upsizing. The updated master plan also identifies major water line connections needed within
the existing system that will allow the water distribution system to operate more efficiently and also abide by all
TCEQ regulations. The line locations and sizes have been determined through system models produced by
engineering consultants in coordination with the College Station Water Service Department.
The water master plan maps function similarly to the thoroughfare plan with regard to implementation through
private development as it occurs, with the opportunity for oversize participation to be requested by the
developer. The plan addresses future utility needs within the City as well as areas where the City has the
Certificate of Convenience and Necessity for water. The plan maps are the result of various engineering studies
performed for the City over the last 10 years. The utility line sizes are based on existing development trends and
the 2009 Comprehensive Plan Future Land Use and Character Map. Property owners requesting land use plan
amendments and/or zoning map amendments (rezonings) are required to assess the impact of the amendment
with regard to the Waster Master Plans and propose changes as necessary.
Since adoption, the following items listed in the Water Master Plan, both public and private, have been
implemented:
· Well No. 8 has been completed and will increase water production capacity by 3 million gallons per day.
· Barron Road Water Service Extension is complete and will provide water service to residents within the City
of College Station's Water CCN that were previously served by the Wellborn Special Utility District. This
overall project consisted of the design and construction of a 12" water line along Wellborn Road up to the
Southern Trace Subdivision.
· Wellborn Widening Water Line is currently under design and will begin construction soon. This overall
project consists of the design and construction of a 24" water line along Wellborn Road, from North Graham
Road to SH 40.
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· Water Reclamation, Phase I is currently under construction and will help to decrease the overall peak water
demand on our potable water distribution system. This overall project consists of designing and
constructing reclaimed water infrastructure from Carters Creek Wastewater Treatment Plant to Veterans
Park.
· Victoria Avenue Water Line Extension is currently under construction and will improve connectivity
between the City’s high service pump station and the Greens Prairie Tower. This water line extension is
included as part of the ‘Victoria Avenue Extension’ that spans from Southern Plantation Drive to SH 40.
· A High Service Pumping Project has been initiated and is currently under design to increase system
capacities that will meet TCEQ requirements.
Five-year reviews are planned to review major actions and interim plan amendments undertaken over the
preceding five years, major water-related trends in the community and how these have changed over time,
changes in the assumptions and base study data, and the ability of the Master Plan to continue to support
progress toward achieving the community’s goals.
MAJOR INTIATIVE: THE WASTEWATER MASTER PLAN (Adopted)
The Wastewater Master Plan was adopted in June of this year as a component to the City’s Comprehensive Plan.
The master plan reflects sewer lines needed as development occurs to serve newly annexed areas (within our
wastewater CCN), growth corridors, and existing areas where sewer lines are in need of replacement or upsizing.
The updated master plan also identifies major sewer line connections needed within the existing system that
will allow the wastewater collection system to operate more efficiently and also abide by all TCEQ regulations.
The line locations and sizes have been determined through system models produced by engineering consultants
in coordination with the College Station Water Service Department.
The Wastewater Master Plan maps function similarly to the thoroughfare plan with regard to implementation
through private development as it occurs, with the opportunity for oversize participation to be requested by the
developer. The plan addresses future utility needs within the City as well as areas where the City has the
Certificate of Convenience and Necessity for wastewater service. The utility line sizes are based on existing
development trends and the 2009 Comprehensive Plan Future Land Use and Character Map. Property owners
requesting land use plan amendments and/or zoning map amendments (rezonings) will be required to assess
the impact of the amendment with regard to the Wastewater Master Plans and propose changes as necessary.
The following items have been implemented (both private and public):
· The Nantucket Gravity Sewer Line is complete and has removed a problematic lift station in the Nantucket
area.
· The Scott and White Lift Station is currently under design and will begin construction soon. This overall
project consists of the design and construction of a sanitary sewer lift station to serve the Scott & White
development near the intersection of Rock Prairie Road and SH 40.
· The FM 2154 Sewer Service Extension will begin design soon and will serve the recently annexed area in
southern College Station.
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· The Carters Creek WWTP Headworks Improvements are currently
under design and will allow the facility to be more efficient and allow
for easier maintenance of the individual equipment components.
· The Lick Creek WWTP Centrifuge Improvements are currently under
design and will replace/upgrade the existing centrifuge process at
Lick Creek.
Annual and five (5) year reviews will also be performed by City staff in
order to evaluate growth trends, wastewater demands, future treatment
facilities, and the wastewater collection system master plan map.
MAJOR INITATIVE: JOINT WATER / WASTEWATER / DRAINAGE REHABILIATION PROJECTS IN OLDER
NEIGHBORHOODS AND REDEVELOPMENT AREAS (Ongoing)
In an effort to maintain and improve City infrastructure, the following items have been implemented in the past
year (both private and public):
· A water and sewer rehabilitation Capital Improvement Program project is currently in construction for
Southwood 5-7 in the vicinity of Southwest Parkway, Harvey Mitchell Parkway, Glade Street, Welsh, and
Shadowood.
· A water and sewer rehabilitation Capital Improvement Program project is currently in design for South
Knoll/The Glade in the vicinity of Haines Street, Southwest Parkway, Glade Street, and Langford Street.
· A water rehabilitation project is currently in construction for Patricia Street in Northgate.
· A water and sewer rehabilitation Capital Improvement Program project is currently in construction for
Tauber/Stasney in the vicinity of Tauber Street, Stasney Street, University Drive, and Cherry Street.
· A water rehabilitation Capital Improvement Program project will begin design soon for Plantation Oaks
Water Linethat spans along Harvey Road, From Munson Avenue to Scarlett O’Hara Drive.
· A sewer rehabilitation Capital Improvement Program project is complete for the Emerald Parkway/Bent Oak
Sewer Linein the vicinity of Emerald Parkway and the recently developed ‘Emerald Ridge Estates’.
MAJOR INITIATIVE: LANDFILL CLOSURE / OPENING (In progress / Complete)
After serving the solid waste disposal needs of the Brazos Valley since 1981, the Rock Prairie Road Landfill
reached final capacity this past summer. As of July, it no longer accepted municipal solid waste. After more
than a decade of a permitting, design, and construction process, the Twin Oaks Landfill on State Highway 30 in
Anderson received authorization from the Texas Commission on Environmental Quality to operate the new Twin
Oaks Landfill in June. It opened for operations shortly before the closure of the Rock Prairie Road Landfill.
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Closure activities at the Rock Prairie Road landfill will continue into 2012 with planned upgrades to the landfill
gas collection system, the construction of a final cover system, and the development of a landfill gas-to-energy
facility. The City entered into a Landfill Gas Purchase Agreement this August with the Brazos Valley Solid Waste
Management Agency and the City of Bryan, moving local utilities one step closer to producing electricity with
gas from the Rock Prairie Landfill. Under the purchase agreement, gas will be metered from the existing gas
collection system at the landfill and would be used as fuel for a future electric generating facility located on the
site. The next step will be future contracts between the cities for the design and construction of the generating
facilities, along with an Interlocal Agreement for operation of the generation facilities.
MAJOR INITIATIVE: NEW FIRE STATION (In progress)
In the adopted Fiscal Year 2012 budget, approximately $1.8 million has been dedicated to fund 18 firefighters
and associated costs for Fire Station No. 6. The station was approved by voters in the 2008 bond election.
Located at University Drive and Tarrow Street, Fire Station No. 6 will serve the University Drive corridor and will
provide improved fire and emergency medical services to North College Station and Texas A&M. The College
Station Fire and Public Works departments held public meetings to offer details about the station in September.
Construction has begun and the station will open in late 2012.
MAJOR INITIATIVE: SUPPORT OF THE COLLEGE STATION INDEPENDENT SCHOOL DISTRICT (Ongoing)
The College Station Independent School District had acquired a 52.72-acre tract on Greens Prairie Trail for the
construction of a new elementary school. The existing elementary schools had reached capacity and a facility
was needed in southwestern College Station. The property chosen was, at the time, in the City’s Extraterritorial
Jurisdiction. In 2010, the ISD petitioned for annexation and was brought into the City after City Council action
that summer. In the past year, as the school was under construction, the City of College Station supported
CSISD by improving Greens Prairie Trail, laying new fiber in the area, and providing sewer service to the new
school. Greens Prairie Elementary School opened its doors and began operation in time for the 2011-2012
school year. In the spirit of cooperation for needed services in this area, CSISD has agreed to make a portion of
the school property available for a future fire station. This project expanded needed community facilities
consistent with growth expectations and to support the planned growth and development pattern.
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MAJOR INITIATIVE: TMDL (In progress)
Pursuant to the Clean Water Act, the Environmental Protection Agency has worked with the Texas Commission
on Environmental Quality to determine which waters in Texas do not meet water quality standards for their
intended use. The list of these waters is known as the 303D list. There have been 271 impairments identified
across the state, including Carters and Burton Creek Watersheds locally which have been placed on the 303D list
due to elevated levels of eschericia Coli, indicating contamination with human or animal fecal matter. The
impacted entities have the option of working with TCEQ through the voluntary Total Maximum Daily Load
program or enrolling in a more formal program with EPA. Formulating an Implementation Plan in the Total
Maximum Daily Load program results in that entity being removed from the 303D list for the five year life of the
program, at which time the program can be updated for another five years.
The two Cities, Brazos County, TAMU and TxDoT worked with AgriLIFE and the Natural Resources Conservation
Service (NCRS) from 2010 to 2011 to formulate an implementation plan. AgriLIFE submitted the Implementation
Plan to TCEQ this summer for review.
The I-Plan recommended efforts that continue and dovetail with our existing Storm Water Management Plans
(SWMP) for College Station as well as the other local entities. The I-Plan recommends continuing SWMP
implementation and monitoring wastewater treatment plant effluent and the following general efforts:
1. Coordinate and expand existing Water Quality Monitoring
2. Explore Expanding Wildlife Tax Exemption Incentives
3. Improve On Site Sewage Facility Programs (OSSF) (Septic Systems)
4. Implement Sanitary Sewer Overflow (SSO) initiatives
5. Implement Voluntary Agricultural Best Management Practices
6. Establish development mechanisms to mitigate adverse water quality impacts
The TCEQ approval of the I-Plan is expected before the end of the year.
MAJOR INITIATIVE: THE ADA TRANSITION PLAN (In progress)
The American with Disabilities Act of 1990 established accessibility guidelines to provide recommendations
towards establishing accessibility standards for new construction and alterations of facilities to provide safe
movement to individuals with disabilities. The cornerstone of Title II of the ADA is this: no qualified person with
a disability may be excluded from participating in, or denied the benefits of, the programs, services, and
activities provided by state and local governments because of a disability. Public entities must reasonably modify
their rules, policies, and procedures to avoid discriminating against people with disabilities. Barriers to
accessibility can be architectural, related to policies and procedures, and/or hinder effective communication.
Title II accessibility requirements took effect January 26, 1992. Everything past this date is required to come into
compliance. The transition plan will help the City document what changes need to be made and how these
changes will occur.
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Staff is currently researching other communities Transition Plans and developing a strategy to accomplish the
plan.
MAJOR INITATIVE: STORMWATER MASTER PLAN (In progress)
Funds were budgeted for Fiscal Year 2012 for the Public Works Department to hire an engineering consultant to
prepare a Drainage Master Plan. The last drainage study was completed in 1993. This plan will focus on
drainage capacity or flood control projects on the public storm sewer systems and open channels. This study
will identify and prioritize drainage issues or problems that currently exist in our system. Like the other master
plans, this report will also assist the City and the development community to locate and size future
infrastructure improvement to accommodate growth per the Comprehensive Plan.
Note that the City also has a Storm Water Management Plan as required and on file with the Texas Commission
on Environmental Quality (TCEQ) which is primarily an operational document that addresses storm water
quality, not storm water quantity.
IMPEDIMENTS TO IMPLEMENTATION AND SOLUTIONS
As has been a common theme impeding virtually all of the action items of the Comprehensive Plan, the
reduction in budget has had the greatest effect on its successful implementation. Several City services,
programs, and staff positions were recently altered, reduced, or eliminated. Reorganization and a tightening of
the budget have resulted in new relationships and collaborations, such as Planning & Development Services
assisting Parks and Recreation with the Parks and Recreation Master Plan process. Staff will continue to seek
creative solutions to provide excellent service, though services and programs may not be or look the same
within their budgetary limitations.
GROWTH MANAGEMENT AND CAPACITY
The overall goal for College Station’s growth in the years ahead is to ensure fiscally responsible and carefully
managed development aligned with growth expectations and in concert with the ability to deliver
infrastructure and services in a safe, timely, and effective manner. Five strategies elaborate on these themes
and community priorities:
Strategy 1: Identify land use needs based on projected population growth.
Strategy 2: Align public investments with the planned growth and development pattern.
Strategy 3: Balance the availability of and desire for new development areas with redevelopment and infill
opportunities.
Strategy 4: Identify and implement growth management techniques for areas within the Extraterritorial
Jurisdiction.
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Strategy 5: Encourage and promote the redevelopment of land that is currently occupied by obsolete or non-
functioning structures.
MAJOR INITATIVE: THE WELLBORN-AREA ANNEXATION (Adopted)
In April of this year, the City Council voted to annex approximately 649 acres on the southwest side of the City
generally known as the Wellborn area. Upon annexation, police protection; fire protection; solid waste
collection; maintenance of public water and wastewater facilities that were not in the service area of another
utility; maintenance of public roads and streets; maintenance of public parks, playgrounds, and swimming pools;
and, maintenance of any other publicly-owned facility or building were made available. The service plan
provides for the extension of wastewater service to a portion of the annexation area and proposes upgrades to
several roads within the annexation area. The service plan provides the annexed area with a level of service
comparable to similar areas within the City. The action has enabled the city to manage its growth in a sensible,
predictable, and fiscally-responsible manner.
DEVIATIONS FROM THE PLAN
While consideration of annexation of the Wellborn area was identified as a near-term priority in the
Comprehensive Plan, it became an immediate priority when residents of the area formally made their desire to
incorporate known. City leaders had worked with area representatives for years, but mutual agreement could
not be found. City staff was given direction to research what the annexation would mean to College Station, to
offer annexation agreements to eligible properties, and to eventually bring the service plan and ordinance
forward for consideration.
Not a deviation as much as a sharper focus, the neighborhood plans are providing public input in the direction of
areas identified as Redevelopment on the Comprehensive Plan’s Concept Map. Part of the Eastgate
Neighborhood Plan included a portion of Redevelopment Area II along Texas Avenue and University Drive. The
plan documented feedback from area residents for three redevelopment subareas that will be used as guidance
during the formation of a future Redevelopment Plan for the area. The Southside Area neighborhood planning
process has recently begun and residents are providing their thoughts for the study of Redevelopment Area III
(in the vicinity of George Bush Drive and Wellborn Road).
IMPEDIMENTS TO IMPLEMENTATION AND SOLUTIONS
The Bee Creek Trunk Line’s sub-basin currently serves many developments along FM2818, from areas east of
Wellborn Road, to the Carters Creek Wastewater Treatment Plant. Much of the existing trunk line was
constructed in 1973 and was shown to have several surcharging line segments in the 2011 HDR Sanitary Sewer
Collection System Master Plan Update. The City is currently engaged in engineering to determine the best way
to address these issues. Until there is resolution, to prevent surcharge events, possible fines from TCEQ, and
customer service disruptions, future demands in this respective sub-basin will need to be evaluated as
development occurs.
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CONCLUSION
Since the last Comprehensive Plan Annual Review in the summer of 2010, City leadership, citizens, community
partners, and City staff have made considerable strides towards the vision for College Station. There have been
a number of challenges in implementation, but the dedication and hard work of many community members to
maintain and enhance the desirability of College Station has resulted in solutions and alternatives. The quality
of life enjoyed in College Station will continue to inspire the creation and enhancement of places of distinction in
our community.
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October 27, 2011
Regular Agenda Item No. 2
Comprehensive Plan - Thoroughfare Plan Amendment
To: David Neeley, City Manager
From: Bob Cowell AICP, CNU-A, Executive Director-Planning and Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an
ordinance of the City of College Station, Texas amending the College Station Comprehensive
Plan by amending the Thoroughfare Plan for the following thoroughfares: Raintree Drive,
Birkdale Drive, Corsair Drive, Deacon Drive, Dartmouth Drive, F.M. 60, on-grade railroad
crossing at Southwest Parkway and Wellborn Road.
Relationship to Strategic Plan: Item is related to all Strategic Plan initiatives
Recommendation(s): The Planning & Zoning Commission heard the items at their October
20th meeting. The recommendation from that meeting will be provided at the Council
meeting. Staff recommended approval of the ordinance.
Summary: As part of the yearly Comprehensive Plan Review staff is initiating amending
the Thoroughfare Plan. The amendments are as follows:
· Removal of Raintree Dr extension to North Forest Dr
· Extension of Birkdale Dr from Lakeway Dr. to SH 6 Front Rd
· Extension of Corsair Cr to Emerald Parkway
· Increase in lanes from two lanes to three lanes to Deacon Dr from Wellborn Rd to
Holleman South
· Reduction in lanes from four lanes to three lanes to Dartmouth Dr from Harvey
Mitchell Parkway to Texas Ave
· Reduction in lanes from six lanes to four lanes to FM 60 from SH 6 to FM 158
· Removal of an on grade railroad crossing at Southwest Parkway and Wellborn Rd and
at Union Pacific Railroad, and terminate Southwest Parkway at Wellborn Rd
With Raintree Dr, Birkdale Dr and Corsair Cr, the amendments are housekeeping type
items. They were part of the previous Thoroughfare Plan and were incorrectly represented
in the recent Thoroughfare Plan adoption in 2009. With Deacon Dr, Dartmouth Dr, FM 60
and the on grade railroad crossing at Southwest Parkway and Wellborn Rd specific studies
were undertaken and completed to insure impacts were minimal and manageable to the
City’s transportation network. More specific information can be found in the Ordinance and
the Staff Report.
Budget & Financial Summary: N/A
Attachments:
1. Ordinance
2. Staff Report
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Planning & Zoning Commission Page 1 of 45
October 20, 2011
COMPREHENSIVE PLAN AMENDMENT
THOROUGHFARE PLAN AMENDMENT
(11-00500139)
REQUEST:
1. Removal of Raintree Drive extension to North Forest Drive
2. Extension of Birkdale Drive from Lakeway Drive to Earl Rudder
Freeway (SH 6) Frontage Road
3. Extension of Corsair Circle to Emerald Parkway
4. Increase in lanes from two lanes to three lanes to Deacon Drive
from Wellborn Road (FM 2154) to Holleman South
5. Reduction in lanes from four lanes to three lanes to Dartmouth
Drive from Harvey Mitchell Parkway (FM 2818) to Texas Avenue
6. Reduction in lanes from six lanes to four lanes to University Drive
(FM 60) from Earl Rudder Freeway (SH 6) to Booneville Road (FM
158)
7. Removal of an on grade railroad crossing at Southwest Parkway
and Wellborn Road (FM 2154) and at Union Pacific Railroad, and
terminate Southwest Parkway at Wellborn Road (FM 2154)
APPLICANT: City of College Station
PROJECT MANAGER: Joe R. Guerra Jr., AICP, PTP Transp. Planning Coordinator
jguerra@cstx.gov
RECOMMENDATION: Approval
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October 20, 2011
NOTIFICATIONS
Advertised Commission Hearing Date: October 20, 2011
Advertised Council Hearing Dates: October 27, 2011
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
Not applicable
Contacts in support: None
Contacts in opposition: None
Inquiry contacts: None
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October 20, 2011
1. Thoroughfare Plan: Removal of the Raintree Drive Extension to North Forest Drive.
With the Master Plan for the Carter’s Crossing Subdivision (a.k.a. the Fotjik tract), approved in 2007 the extension of Raintree
Drive was approved to turn and intersect Appomattox Drive in an effort to discourage cut through traffic along Raintree Drive.
This amendment would reflect what has been master planned.
PROPOSED
Proposed Amendment: Removal of Raintree Drive Extension to North Forest Drive
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October 20, 2011
RAINTREE DRIVE: ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Restricted Suburban R-1 Single Family
Residential
Vacant and Raintree
Subdivision
South Restricted Suburban R-1 Single Family
Residential
Vacant Carter
Crossing and City
Park
East Restricted Suburban R-1 Single Family
Residential
Vacant and Carter’s
Crossing
West Restricted Suburban R-1 Single Family
Residential Vacant
DEVELOPMENT HISTORY
Annexation: 1997
Zoning: R-1 Single Family Residential
Preliminary Plat: The extension was not reflected on the Carters Crossing Preliminary
Plat
Site development: Future residential detached subdivision
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
Raintree Drive: As part of the Carter’s Crossing Master Plan approved in 2007 and
before the Comprehensive Plan update, Raintree Drive was classified as a minor
collector street in the City’s Thoroughfare Plan and was realigned to create a 90
degree turn and connect to Appomattox Drive. A preliminary plat was approved by
Planning and Zoning Commission, but the Comprehensive Plan update did not
reflect the Master Plan.
2. Availability of adequate information:
Raintree Drive: The change reflects the Carter’s Crossing Master Plan.
3. Consistency with the goals and strategies set forth in the Plan:
Raintree Drive: Because the classification and context of this roadway will remain
the same, and will provide pedestrian and bike facilities, this amendment is
consistent with the following goals and strategies of the Comprehensive Plan: reduce
and mange traffic congestion; develop and implement context sensitive
transportation solutions; promote and invest in alternative transportation options, and
balance changes in land uses with capabilities of the transportation system.
4. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
Raintree Drive: Functional classification and context will remain the same.
5. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
Raintree Drive: There will be no impacts to the Capital Improvement Program with
regard to water, wastewater and drainage.
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October 20, 2011
6. Impact on the City’s ability to provide, fund, and maintain services:
Raintree Drive: Assumed to be a developer built roadway no capital funding impact.
7. Impact on environmentally sensitive and natural areas:
Raintree Drive: Floodplain in area and assumption has always been no adverse
impacts.
8. Contribution to the overall direction and character of the community as captured in
the Plan’s vision and goals:
Raintree Drive: This amendment contributes to the overall direction of the
Comprehensive Plan’s vision and goals specifically increasing and maintaining the
mobility of College Station citizens through a well planned and constructed inter-
modal transportation system.
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October 20, 2011
2. Thoroughfare Plan: Extension of Birkdale Drive from Lakeway Drive to Earl Rudder Freeway (SH 6) Frontage Rd.
The previous Thoroughfare Plan depicted Birkdale Drive to cross Lakeway Drive and intersect with the Earl Rudder Freeway
(SH 6) frontage road. Through oversight, this connection was not included in the 2009 plan, but is needed to promote
circulation and connectivity.
PROPOSED
Proposed Amendment: Change Extension of Birkdale Drive from Lakeway Drive to Earl Rudder Freeway (SH 6) Frontage Road
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Planning & Zoning Commission Page 7 of 45
October 20, 2011
BIRKDALE DRIVE: ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Business Park A-O Agricultural-Open
Research and
Development
Business Park
South Business Park A-O Agricultural-Open Vacant
East Business Park A-O Agricultural-Open Vacant. Pebble Creek
Subdivsion
West Business Park A-O Agricultural-Open Vacant
DEVELOPMENT HISTORY
Annexation: 1994
Zoning: A-O Agricultural-Open
Final Plat: None
Site development: Future Business Park
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
Birkdale Drive: Commercial development at intersection of William D. Fitch (SH 40)
and Earl Rudder Freeway (SH 6)
2. Availability of adequate information:
Birkdale Drive: The change reflects the previous Thoroughfare Plan.
3. Consistency with the goals and strategies set forth in the Plan:
Birkdale Drive: Because the classification and context of this roadway will remain
the same, and will provide pedestrian and bike facilities, this amendment is
consistent with the following goals and strategies of the Comprehensive Plan: reduce
and mange traffic congestion; develop and implement context sensitive
transportation solutions; promote and invest in alternative transportation options, and
balance changes in land uses with capabilities of the transportation system.
4. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
Birkdale Drive: Functional classification will be minor collector street and context will
be restricted suburban both reflecting the current classification of the existing portion
of Birkdale Drive.
5. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
Birkdale Drive: There will be no impacts to the Capital Improvement Program with
regard to water, wastewater and drainage.
6. Impact on the City’s ability to provide, fund, and maintain services:
Birkdale Drve: Assumed to be a developer built roadway - no capital funding impact.
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October 20, 2011
7. Impact on environmentally sensitive and natural areas:
Birkdale Drive: No environmental sensitive and natural areas in roadway location.
8. Contribution to the overall direction and character of the community as captured in
the Plan’s vision and goals:
Birkdale Drive: This amendment contributes to the overall direction of the
Comprehensive Plan’s vision and goals specifically increasing and maintaining the
mobility of College Station citizens through a well planned and constructed inter-
modal transportation system.
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October 20, 2011
3. Thoroughfare Plan: Extension of Corsair Cricle to Emerald Parkway
The previous Thoroughfare Plan depicted Corsair Circle terminating at Emerald Parkway. The desire for this connection was
confirmed through the East College Station Transportation Study. Through oversight, this connection was not included in the
2009 plan, but is needed to promote circulation and connectivity.
PROPOSED
Proposed Amendment: Extend Corsair Circle to Emarald Parkway
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Planning & Zoning Commission Page 10 of 45
October 20, 2011
CORSAIR CIRCLE: ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Suburban
Commercial M-1Light Industrial Vacant, Business
Park
South Suburban
Commercial M-1Light Industrial Vacant
East Suburban
Commercial M-1Light Industrial Vacant, Emerald
Forest
West Suburban
Commercial M-1Light Industrial Vacant, Earl Rudder
Freeway (SH 6)
DEVELOPMENT HISTORY
Annexation: 1997
Zoning: M-1 Light Industrial
Final Plat: None
Site development: Vacant
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
Corsair Circle: No change
2. Availability of adequate information:
Corsair Circle: The change reflects the previous Thoroughfare Plan and the
recommendations of the East College Station Transportation Study.
3. Consistency with the goals and strategies set forth in the Plan:
Corsair Circle: Because the classification and context of this roadway will remain
the same, and will provide pedestrian and bike facilities, this amendment is
consistent with the following goals and strategies of the comprehensive plan, reduce
and mange traffic congestion; develop and implement context sensitive
transportation solutions; promote and invest in alternative transportation options, and
balance changes in land uses with capabilities of the transportation system.
4. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
Corsair Circle: Functional classification will be major collector street and context will
be restricted suburban, both reflecting the current classification of the existing portion
of Corsair Circle.
5. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
Corsair Circle: There will be no impacts to the Capital Improvement Program with
regard to water, wastewater and drainage.
6. Impact on the City’s ability to provide, fund, and maintain services:
Corsair Circle: Assumed to be a developer built roadway - no capital funding
impact.
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October 20, 2011
7. Impact on environmentally sensitive and natural areas:
Corsair Circle: No environmental sensitive and natural areas in roadway location.
8. Contribution to the overall direction and character of the community as captured
in the Plan’s vision and goals:
Corsair Circle: This amendment contributes to the overall direction of the
Comprehensive Plan’s vision and goals specifically increasing and maintaining the
mobility of College Station citizens through a well planned and constructed inter-
modal transportation system.
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October 20, 2011
4. Thoroughfare Plan: Increase lanes from two lanes to three lanes to Deacon Drive from Wellborn Road to Holleman Road
South
The current Thoroughfare Plan depicts Deacon Drive from Wellborn Road (FM 2154) to Holleman Drive South as a two lane
minor collector street. As part of a development project in the area a Traffic Impact Analysis (TIA) was required for the re-
zoning application. As a result of the TIA mitigation was required to upgrade Deacon Drive to a three lane major collector
street.
PROPOSED
Proposed Amendment: Increase Lanes from two lanes to three lanes to Deacon Drive from Wellborn Road (FM 2154) to Holleman Rd South
N N
CURRENT
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Planning & Zoning Commission Page 13 of 45
October 20, 2011
DEACON DRIVE: ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North General Suburban PDD Planned
Development District Vacant, Duplexes
South General Suburban PDD Planned
Development District Vacant, Townhomes
East General Suburban PDD Planned
Development District
Vacant, Wellborn
Road (FM 2154)
West General Suburban PDD Planned
Development District Vacant
DEVELOPMENT HISTORY
Annexation: 2002
Zoning: PDD Planned Development District
Final Plat: None
Site development: Mix of Uses, Residential Detached, Townhomes & Commercial
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
Deacon Drive: A mix of uses has been approved in the area to include single family
detached, townhomes and commercial generating more trips than anticipated in
2009 Thoroughfare Plan.
2. Availability of adequate information:
Deacon Drive: The change reflects the result of a Traffic Impact Analysis (TIA)
mitigation recommendation.
3. Consistency with the goals and strategies set forth in the Plan:
Deacon Drive: Because the classification of this roadway will be upgraded to
provide additional capacity and the context of this roadway will remain the same,
plus provide pedestrian and bike facilities, this amendment is consistent with the
following goals and strategies of the Comprehensive Plan: reduce and mange traffic
congestion; develop and implement context sensitive transportation solutions;
promote and invest in alternative transportation options, and balance changes in land
uses with capabilities of the transportation system.
4. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
Deacon Drive: Functional classification will change from a minor collector street to a
major collector street as part of mitigation from the results of a TIA, and context will
remain the same.
5. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
Deacon Drive: There will be no impacts to the Capital Improvement Program with
regard to water, wastewater and drainage.
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October 20, 2011
6. Impact on the City’s ability to provide, fund, and maintain services:
Deacon Drive: Assumed to be a developer built roadway no capital funding impact.
7. Impact on environmentally sensitive and natural areas:
Deacon Drive: No environmental sensitive and natural areas in roadway location.
8. Contribution to the overall direction and character of the community as captured
in the Plan’s vision and goals:
Deacon Drive: This amendment contributes to the overall direction of the
Comprehensive Plan’s vision and goals specifically increasing and maintaining the
mobility of College Station citizens through a well planned and constructed inter-
modal transportation system.
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October 20, 2011
5. Thoroughfare Plan: Reduction in lanes from four lanes to three lanes to Dartmouth Drive from Harvey Mitchell Parkway (FM 2818
) to Texas Ave. The current Thoroughfare Plan depicts Dartmouth Drive from Harvey Mitchell Parkway (FM 2818) to Texas
Avenue as a four lane minor arterial avenue. To promote development in the area the City initiated a Travel Demand Model
(TDM) study to determine what the impacts would be to the transportation network if Dartmouth Drive was modified to a lower
capacity roadway. The results of the TDM indicated there would be impacts to Texas Ave and Harvey Mitchell Parkway (FM
2818); however these two roadways would function at an acceptable level of service if caps were in place with regards to the
number of trips the proposed land uses were allowed to generate.
N N
CURRENT PROPOSED
Proposed Amendment: Reduction in Lanes from four lanes to three lanes to Dartmouth Drive from Harvey Mitchell Parkway (FM 2818) to Texas Ave (BUS 6)
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October 20, 2011
DARTMOUTH DRIVE: ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Urban Overlay
Vacant, Harvey
Mitchell Parkway (FM
2818)
South Urban
C-1General
Commercial, A-P
Administrative
Professional
Vacant, Floodplain,
Mobile homes
East Urban R-1 Single Family
Residential Vacant, Floodplain
West Urban R-1 Single Family
Residential
Vacant, Floodplain,
Texas Avenue (BUS
6)
DEVELOPMENT HISTORY
Annexation: 1969
Zoning: OV Corridor Overlay, R-1 Single Family Residential, C-1 General
Commercial and A-P Administrative Professional
Final Plat: None
Site development: Vacant
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
Dartmouth Drive: A mix of uses has been proposed to include commercial retail,
and multifamily senior assisted living. Trips generated to be capped at lower density
than the Comprehensive Plan assumption.
2. Availability of adequate information:
Dartmouth Drive: The change reflects the results of a Travel Demand Model
analysis with recommendations to cap the number of trips generated by the
surrounding land uses (density) in order to keep the level of service at acceptable
levels. (See supporting materials)
3. Consistency with the goals and strategies set forth in the Plan:
Dartmouth Drive: Because the capacity of the roadway was diminished the land use
would be managed to balance the capabilities of the roadway. Furthermore, the
context of this roadway will remain the same, and will provide pedestrian and bike
facilities, this amendment is consistent with the following goals and strategies of the
Comprehensive Plan: reduce and mange traffic congestion; develop and implement
context sensitive transportation solutions; promote and invest in alternative
transportation options, and balance changes in land uses with capabilities of the
transportation system.
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October 20, 2011
4. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
Dartmouth Drive: Functional classification will change from a four lane minor arterial
avenue to a three lane major collector avenue; however context will remain the
same.
5. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
Dartmouth Drive: There will be no impacts to the Capital Improvement Program
with regard to water, wastewater and drainage.
6. Impact on the City’s ability to provide, fund, and maintain services:
Dartmouth Drive: Assumed to be a developer built roadway - no capital funding
impact.
7. Impact on environmentally sensitive and natural areas:
Dartmouth Dr: Floodplain in area and assumption has always been no adverse
impacts.
8. Contribution to the overall direction and character of the community as captured
in the Plan’s vision and goals:
Dartmouth Drive: This amendment is neutral to the overall direction of the
Comprehensive Plan’s vision and goals specifically increasing and maintaining the
mobility of College Station citizens through a well planned and constructed inter-
modal transportation system. This amendment reduces the capacity of Dartmouth
Drive, however by capping the number of trips the surrounding land uses generate;
the City can manage the potential impacts. The caps on the number of trips
generated are as follows: for residential land uses the range is between 4,000 to
4,800 vehicles per day (VPD) and for non-residential land uses the range is between
7,800 to 8,450 VPD.
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6. Thoroughfare Plan: Reduction in lanes from 6 lanes to 4 lanes to University Drive (FM 60) from Earl Rudder Freeway (SH 6)
to Booneville Road (FM 158)
The current Thoroughfare Plan depicts University Drive (FM 60) as a six lane major arterial boulevard. As part of the Texas
Department of Transportation (TxDOT) widening project, TxDOT has determined that the anticipated demand on University
Drive East (FM 60) will not exceed a need for more than four lanes through the life of the Comprehensive Plan.
PROPOSED
Proposed Amendment: Reduce University Drive (FM 60) lanes from six to four lanes from Earl Rudder Freeway (SH 6) to Boonville Road (FM 158)
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UNIVERSITY DRIVE (FM 60): ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North
Natural Area
Preserved, City of
Bryan
Natural Area
Preserved, City of
Bryan
City of Bryan,
Institutional
South
Natural Areas
Preserved,
Institutional, Urban,
Suburban
Commercial, General
Commercial
R-1 Single Family
Residential, M-1Light
Industrial
Crescent Point,
Veterans Park
East
General Commercial,
Suburban,
Commercial,
C-1General
Commercial, A-O
Agricultural-Open
Booneville Road (FM
158)
West
Natural Areas
Preserved,
Institutional, General
Commercial
C-1General
Commercial, R-1
Single Family
Residential east of SH
6
Earl Rudder Freeway
(SH 6), Retail,
General Commercial,
Institutional
DEVELOPMENT HISTORY
Annexation: From west to east - 1958, 1979, 1980
Zoning: R-1 Single Family Residential, M-1Light Industrial, C-1General
Commercial, A-O Agricultural-Open
Final Plat: None
Site development: Institutional, Parks, Multi-Family, General Commercial
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
University Drive (FM 60): Less commercial development than anticipated by the
Comprehensive Plan due to the present economic conditions. TxDOT confirmed
new lane configuration would provide enough capacity through the life of the
Comprehensive Plan.
2. Availability of adequate information:
University Drive (FM 60): The change reflects TxDOT’s preliminary engineering and
traffic projections to extend through the life of the Comprehensive Plan. University
Drive (FM 60) is classified as a major arterial boulevard with a capacity of 60,000
VPD for a six lane according to the Bryan College Station Unified Guidelines and can
be assumed 40,000 VPD for a four lane major arterial boulevard. TxDOT traffic
projections anticipate 30,200 VPD by the years 2028 – 2030.
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3. Consistency with the goals and strategies set forth in the Plan:
University Drive (FM 60): Even though the capacity of the roadway was diminished
the remaining capacity will be sufficient to carry it through the life of the
Comprehensive Plan. Furthermore, the classification and context of this roadway will
remain the same, and will provide pedestrian and bike facilities, this amendment is
consistent with the following goals and strategies of the Comprehensive Plan: reduce
and mange traffic congestion; develop and implement context sensitive
transportation solutions; promote and invest in alternative transportation options, and
balance changes in land uses with capabilities of the transportation system.
4. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
University Drive (FM 60): Functional classification and context will remain the
same.
5. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
University Drive (FM 60): The change in lanes from six to four was at the request of
TxDOT and their roadway improvement project. This change would result in keeping
the City’s waterline in its current location and saving $12 million in relocation costs
and ROW costs.
6. Impact on the City’s ability to provide, fund, and maintain services:
University Drive (FM 60): TxDOT built roadway - no capital funding impact.
7. Impact on environmentally sensitive and natural areas:
University Drive (FM 60): TxDOT built roadway and will follow the National
Environmental Policy Act rules to minimize environmental impacts.
8. Contribution to the overall direction and character of the community as captured
in the Plan’s vision and goals:
University Drive (FM 60): This amendment contributes to the overall direction of the
Comprehensive Plan’s vision and goals specifically increasing and maintaining the
mobility of College Station citizens through a well planned and constructed inter-
modal transportation system. The existing lane configuration for University Drive
(FM 60) is two through lanes. TxDOT’s roadway improvement project will widen it to
four through lanes.
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7. Thoroughfare Plan: Removal of an on-grade railroad crossing at Southwest Parkway and Wellborn Road (FM 2154) and at
Union Pacific Railroad. The current Thoroughfare Plan depicts an on grade railroad crossing at Southwest Parkway and
Wellborn Road (FM 2154). The Plan also depicts Southwest Parkway continuing westward to its terminus with Jones Butler
Road. As part of a request from a landowner in the vicinity of this location, the City and the landowner undertook an extensive
study to ensure that the impacts from the removal of the railroad crossing and the termination of Southwest Parkway at
Wellborn Road (FM 2154) would not impact the capacity and operations of the surrounding transportation network. The study
determined that absent of an on grade crossing subject to Union Pacific Railroad permission, an overpass or an underpass
would not be feasible and with caps on the amount of trips to be generated by land uses in the yet to be developed tract of
land minimal impacts would occur to the surrounding transportation network.
X
CURRENT PROPOSED
N N
Proposed Amendment: Removal of an on-grade railroad crossing at Southwest Parkway and Wellborn Road (FM 2154) and at Union Pacific Railroad
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RAILROAD CROSSING AT SOUTHWEST PARKWAY: ADJACENT LAND USES
Direction Comprehensive Plan Zoning Land Use
North Urban, Natural Areas
M-2 Heavy industrial,
C-1General
Commercial
Retail, Vacant,
Floodplain
South Urban, Natural Areas
M-2 Heavy Industrial,
R-1 Single Family
Residential, PDD
Planned Development
District
Vacant, Multifamily,
Floodplain
East
Urban, General
Commercial, Natural
Areas
PDD Planned
Development District,
C-1General
Commercial
Retail, Parks, Multi-
Family
West Urban, Natural Areas
M-2 Heavy Industrial,
R-1 Single Family
Residential
Vacant, Floodplain
DEVELOPMENT HISTORY
Annexation: 1969
Zoning: M-2 Heavy Industrial, R-1 Single Family Residential, C-1General
Commercial, PDD Planned Development District,
Final Plat: None
Site development: Vacant, Retail, General Commercial, Multifamily, Floodplain
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road (FM
2154): Build out is almost complete in the area consisting of multi-family. Additional
units will have trips generated capped to prevent level of service degrading to
unacceptable levels at Holleman Drive and Wellborn Road (FM 2154). The
extension of Jones Butler Road to Penberthy Drive at George Bush Drive (FM 2347)
will provide alternative route to Texas A&M campus providing additional capacity
relief at Holleman Road at Wellborn Road (FM 2154).
2. Availability of adequate information:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road (FM
2154): Extensive study including preliminary feasibility studies that analyzed
geometrics and construction costs, coordination with and direction from Union Pacific
Railroad, a partnership was explored with the City of Bryan and finally a travel
demand model analysis was done to reflect and report the impacts to the
surrounding transportation network. (See supporting materials)
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3. Consistency with the goals and strategies set forth in the Plan:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road (FM
2154): Because the opportunity for connectivity of the transportation system with this
amendment is compromised the management of the land uses will be managed to
balance the capabilities of the transportation network. Hence, this amendment is
consistent with the following goals and strategies of the Comprehensive Plan: reduce
and mange traffic congestion; develop and implement context sensitive
transportation solutions; promote and invest in alternative transportation options, and
balance changes in land uses with capabilities of the transportation system.
4. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road FM
2154): There will be no need for functional classification and context because the
thoroughfare and railroad crossing will be removed from the thoroughfare plan.
5. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road (FM
2154): There will be no impacts to the Capital Improvement Program with regard to
water, wastewater and drainage.
6. Impact on the City’s ability to provide, fund, and maintain services:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road (FM
2154): There will be no capital funding impact because the thoroughfare and railroad
crossing will be removed from the thoroughfare plan.
7. Impact on environmentally sensitive and natural areas:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road (FM
2154): There will be no capital environmental impact because the thoroughfare and
railroad crossing will be removed from the thoroughfare plan.
8. Contribution to the overall direction and character of the community as captured
in the Plan’s vision and goals:
On Grade Railroad Crossing at Southwest Parkway and Wellborn Road: This
amendment is neutral to the overall direction of the Comprehensive Plan’s vision and
goals specifically increasing and maintaining the mobility of College Station citizens
through a well planned and constructed inter-modal transportation system. This
amendment removes an opportunity for connectivity of the transportation network
however by capping the number of trips the surrounding land uses generate; the City
can manage the potential impacts. With the assumption that the land owner will
rezone from M-2 Heavy Industrial to R-6 Multi-family in the future, and in order to
maintain an acceptable level of service the number of additional trips will be capped
at a range of 2,100 to 3,700 VPD. This will be negotiated during zoning application,
and the owner is aware an acceptable with this arrangement.
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STAFF RECOMMENDATION
Staff recommends approval
SUPPORTING MATERIALS
1. Dartmouth Drive Travel Demand Model Analysis
2. Southwest Parkway correspondence with Union Pacific Railroad and the City of Bryan
plus the Travel Demand Model Analysis
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October 27, 2011
Regular Agenda Item No. 3
Comprehensive Plan Chapter 2 Amendments
To: David Neeley, City Manager
From: Bob Cowell AICP, CNU-A, Executive Director-Planning and Development
Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an
Ordinance of the City of College Station, Texas, amending the College Station Comprehensive
Plan Chapter 2 “Community Character” by amending the text and concept map regarding the
expansion of Growth Area IV, Growth Area V, and the Land Use designation change of the
Richards Subdivision area
Relationship to Strategic Plan: Item is related to all Strategic Plan initiatives
Recommendation(s): The Planning & Zoning Commission heard this item at their
October 20th meeting. Their recommendation will be provided at the Council
meeting. Staff recommended approval of the ordinance.
Summary: As part of the yearly Comprehensive Plan Review staff is initiating
amendment of Chapter 2 of the Comprehensive Plan. The amendments are as
follows:
Amend the Comprehensive Plan Community Character Chapter as follows:
1) Expansion of Growth Area IV, generally located in south College Station near the
intersection of William D. Fitch Parkway and Wellborn Road, north of William D.
Fitch Parkway
2) Change in Land Use and Character designation from Urban Mixed-Use to Urban
and a second portion from General Commercial to Urban Mixed-Use, in the
Richards Subdivision area, located between Holleman Drive and Manuel Drive, east
of Texas Avenue
3) Expansion of Growth Area V, west of Holleman Drive South,
generally located near the intersection of Holleman Drive South and Rock Prairie
Road
The expansion of both Growth Area IV and V include text and Concept Map
amendments. The Richards Subdivision area involves two Concept Map
amendments.
Budget & Financial Summary: N/A
Attachments:
1. Ordinance
2. Staff Report
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COMPREHENSIVE PLAN
COMMUNITY CHARACTER CHAPTER
AMENDMENTS
11-00500140
REQUEST: Amend the Comprehensive Plan Community Character Chapter
as follows:
1) Expansion of Growth Area IV, generally located in south
College Station near the intersection of William D. Fitch
Parkway and Wellborn Road, north of William D. Fitch Parkway
2) Change in Land Use and Character designation from Urban
Mixed-Use to Urban, in the Richards Subdivision area, located
between Holleman Drive and Manuel Drive, east of Texas
Avenue
3) Expansion of Growth Area V, west of Holleman Drive South,
generally located near the intersection of Holleman Drive South
and Rock Prairie Road
APPLICANT: City of College Station
PROJECT MANAGER: Lauren A. Hovde, Staff Planner
lhovde@cstx.gov
RECOMMENDATION Staff recommends approval based on direction received from the
City Council following the 2010 Comprehensive Plan Annual
Review.
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NOTIFICATIONS
Advertised Commission Hearing Date: October 20, 2011
Advertised Council Hearing Dates: October 27, 2011
The following neighborhood organizations that are registered with the City of College Station’s
Neighborhood Services have received a courtesy letter of notification of this public hearing:
None
Contacts in support: None
Contacts in opposition: None
Inquiry contacts: None
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Expansion of Growth Area IV, north of W.D. Fitch Parkway
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DEVELOPMENT HISTORY
Annexation: June 1995, November 2002, March 2008
Zoning: A-O Agricultural-Open, A-OR Rural Residential, PDD Planned
Development District, and C-3 Light Commercial
Final Plat: Castlegate (2000), Castlerock (2008), Creek Meadows (2007),
Sweetwater (1994), Woodlake (1991), Southern Terrace (2005),
Westminster (1994), Wellborn Oaks (1980’s) Subdivisions
Site development: Growth Area IV has a non-contiguous development pattern with
detached single-family residential activity. The larger portion of
Growth Area IV remains undeveloped.
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
Development within and around Growth Area IV has been active since the 2009 adoption of
the Comprehensive Plan. In the general vicinity, additional phases have been platted and
constructed in the Castlegate, Castlerock, Reatta Meadows, and Sonoma Subdivisions.
The Victoria Avenue extension that will connect Barron Road to William D. Fitch Parkway
has been designed and is currently under construction. The new College Station High
School is under construction at the corner of Barron Road and Victoria Avenue. At the
intersection of William D. Fitch Parkway and State Highway 6, substantial construction has
taken place with the development of HEB, Lowes, St. Joseph’s medical offices, banks, and
retail. In addition, the area affected most by the Growth Area IV expansion has an approved
PDD Planned Development District that will allow the uses permitted by the Growth Area
language.
2. Scope of the request:
The proposed expansion of Growth Area IV covers areas designated as Natural Areas-
Preserved, Natural Areas-Reserved, and Urban. Though the Natural Area will not be
affected by the Growth Area IV expansion, the Urban designation will benefit from increased
development opportunities through flexible land use options.
The request includes both an amendment to the Concept Map and an alteration of the
Growth Area IV language to add an Urban option. The Map is being adjusted to expand
Growth Area IV across William D. Fitch Parkway. The text amendment is to provide
language specifically incorporating Urban land use into the Growth Area IV concept. The
proposed text is as follows:
Urban Portion - Land on the north side of William D. Fitch Parkway (State Highway
40) near the intersection of Victoria Avenue should be used for intense land use
activities including general commercial activities, office uses, townhomes,
apartments, and vertical mixed-use. Single-family uses (excluding townhomes)
should be prohibited from this area due to issues of incompatibility. No more than
25% of this total area should be used for residential activities exclusive of units
incorporated into vertical mixed-use buildings.
The proposed amendment was discussed during the 2010 Comprehensive Plan Annual
Review. It was determined by City Council at that time that the request should be brought
forward for consideration.
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3. Availability of adequate information:
A large portion of the affected area, having previously undergone the PDD rezoning
process, has been carefully studied to consider the effects that the additional permitted uses
may have on the area. Additional area is being included with the proposed Growth Area IV
expansion that abuts the previously rezoned property which would utilize the same
information. Therefore, adequate information was available to Staff, Planning and Zoning
Commission, and City Council to enable action regarding the land use change.
4. Consistency with the goals and strategies set forth in the Plan:
The proposed Growth Area IV expansion is consistent with the language in the Plan which
describes the area as that near the interchange of William D. Fitch Parkway and Wellborn
Road to the current southern City limits bounded by the Wellborn Community Area to the
west and the established Castlegate neighborhood to the east. The proposed expansion
advances the Comprehensive Plan goal to provide market flexibility in greenfield areas by
allowing alternative development options.
5. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
The area affected by the proposed Growth Area IV expansion includes property that is
designated on the Future Land Use and Character Map as Urban, Restricted Suburban,
Natural Areas-Reserved, and Natural Areas-Preserved. Growth Area IV allows for the
Urban designation, which is typically used for multi-family development, to be used for
intense land use activities including general commercial, office uses, townhomes,
apartments, and vertical mixed-use. The proposed Growth Area IV expansion includes the
future section of Victoria Avenue, which will increase connectivity within Growth Area IV,
alleviating possible congestion on William D. Fitch Parkway and Wellborn Road.
6. Compatibility with the surrounding area:
Each of the properties with Growth Area IV will have varying development potential
depending on the individual land use designations. The existing development in the
immediate area consists primarily of single-family residential uses in the Castlegate,
Southern Terrace, Creek Meadows, and Sonoma subdivisions. The potential mix of uses
allowed by Growth Area IV will complement the existing development by enabling alternative
housing options and commercial activities. In addition, the new College Station High School
on Barron Road is currently under construction. The high school is considerably more
intense than the existing development pattern. The subject area’s proximity will be a
suitable transition to the single-family subdivision to the east of the high school.
7. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
The area most affected by the proposed Growth Area IV expansion will be served by
existing 8-inch and 24-inch waterlines along Castle Rock Parkway and William D. Fitch
Parkway (SH 40), respectively. Sanitary sewer service may be provided via an existing 21-
inch sanitary sewer line which crosses the tract. Drainage is generally to the northeast
within the Spring Creek drainage basin.
A Traffic Impact Analysis (TIA) was completed in 2010 in conjunction with the approved
Planned Development District located within the area affected by the Growth Area IV
expansion. The TIA showed that transportation facilities in place were adequate to meet the
demands of future development.
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8. Impact on the City’s ability to provide, fund, and maintain services:
The proposed amendment will have no impact on the City’s ability to serve the subject area.
A rezoning for a large portion affected area was previously approved to allow for uses that
will be permitted by the proposed amendment. Therefore, additional consideration is not
required at this time.
9. Impact on environmentally sensitive and natural areas:
An expansion of Growth Area IV will not affect sensitive and natural areas in the vicinity.
The floodplains are designated on the Future Land Use and Character Map as being Natural
Areas- Reserved and Natural Areas-Preserved, neither is permitted additional land use
opportunities by the Growth Area II language. A portion of the floodplain is currently zoned
R-1 Single-Family which permits residential development subject to platting requirements
related to floodplains. A previously approved Planned Development District within the
expansion area dedicated additional greenspace, restricting development opportunity in the
floodplain.
10. Contribution to the overall direction and character of the community as captured in
the Plan’s vision and goals:
The proposed amendment primarily allows for an expansion of commercial and retail activity
along William D. Fitch Parkway. By expanding Growth Area IV, it brings this type of
development closer to the neighborhood and serves not only the residents in the immediate
vicinity who can access the development by foot or bicycle, but will also be accessible to the
numerous residential subdivisions in the general vicinity.
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Change in Land Use and Character designation from Urban Mixed-Use to Urban
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ADJACENT LAND USES
DEVELOPMENT HISTORY
Annexation: May 1969 and February 1971
Zoning: C-1 General Commercial, R-4 Multi-Family Residential, and R-1
Single-Family Residential
Final Plat: Platting in the area took place generally between the 1930’s and
1970’s with several replats since that time. The area includes Pooh’s
Park (1973), Richards (1930’s), Holleman Place (1988), KFO (1981),
Richard-Hampton Estates (2005), Lattitude Square (2006), and
Davenport (2004) Subdivisions.
Site development: Single-family residential and low-density multi-family residential
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
Mixed-Use developments are challenging to finance, develop, and operate. It is imperative
that such developments have the benefit of adequate street and pedestrian traffic to support
the commercial component. An interchange of support from surrounding commercial and
multi-family developments will also strengthen a mixed-use development opportunity. This
environment is occurring along Holleman Drive with two recent mixed-use projects and the
successful commercial activities to the north and west. The proposed amendment
addresses this necessity by changing the General Commercial land use designation along
Holleman Drive to Urban Mixed-Use. It will also change the Urban Mixed-Use designation
within the Richards Subdivision to Urban, which will allow for multi-family development
without requiring a commercial component of the project.
Direction
Comprehensive Plan Zoning Land Use
North Urban Mixed-Use
C-1 General
Commercial and
PDD Planned
Development District
and (WPC) Wolf Pen
Creek District
Mixed-Use projects,
recreational ice
center, office, and
vacant property
South Urban R-4 Multi-Family
Residential
Individually-owned
Multi-Family units
East Urban Mixed-Use
R-1 Single-Family
Residential and R-4
Multi-Family
Residential
Single-family houses
and
Individually-owned
Multi-Family units
West Urban and General
Commercial
R-1 Single-Family
Residential and C-1
General Commercial
Vacant commercial
property and single-
family houses
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2. Scope of the request:
The proposed amendment is to replace the Urban Mixed-Use land use designation with an
Urban designation for the area between Holleman Drive and Manuel Drive, east of Texas
Avenue. This Staff–initiated amendment was identified during the 2010 Comprehensive
Plan Annual Review. At that time, City Council directed Staff to pursue the amendment.
The amendment also includes a transfer of the Urban Mixed-Use designation to the vacant
properties along Holleman Drive, now designated as General Commercial. This area is
better situated for commercial activity and may be adequately served by the existing street
system.
3. Availability of adequate information:
The existing Urban Mixed-Use allows multi-family development, but requires an integrated
commercial component. The Urban land use does not include a commercial requirement.
Therefore, the proposed amendment will result in a lessened impact on the existing streets
including Richards Street, Manuel Drive, Sterling Street, Crest Street, Cornell Drive, and
Lassie Lane. In addition, public utilities are not affected since multi-family is a permitted use
in both the Urban and Urban Mixed-Use designations. The proposal to change the property
along Holleman Drive from a General Commercial designation to Urban Mixed-Use is an
increase in density, but may be accounted for by the previous consideration given to the
Richards Subdivision area. Therefore, information collected during the Comprehensive
Planning process remains valid.
4. Consistency with the goals and strategies set forth in the Plan:
One of the many objectives of the Comprehensive Plan is to see infill development along the
City’s major thoroughfares and near Texas A&M University. The Urban land use designation
will accomplish this similarly to Urban Mixed-Use, which requires a commercial component.
However, the Urban designation will be more suitable to the character of the residential area
between Texas Avenue and Dartmouth Street, which is largely development as single-family
residential and low-density multi-family. The proposed Urban Mixed-Use designation along
Holleman Drive supports the goal of having a more pedestrian –oriented environment in the
Wolf Pen Creek area, while relieving the pressure that such development would put on local
streets.
5. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
Holleman Drive and Lassie Lane are both designated as Major Collectors on the
Thoroughfare Plan. However, the current condition of Lassie Lane is comparable to local
street standards. In order to accommodate commercial traffic flow into the area designated
as Urban Mixed-Use, consideration of widening or replacing Lassie Lane will likely be
necessary. In addition, existing streets internal to the subject area are primarily local streets
in sub-standard condition.
The Future Land Use and Character Map designates the properties surrounding the subject
area as Urban and General Commercial to the south and west, and Urban Mixed-Use to the
north and east. The proposed Urban designation would be appropriate in consideration of
the surrounding residential land use designations. The proposed Urban Mixed-Use
designation will be consistent the Wolf Pen Creek initiatives and be able to better utilize the
benefit of fronting on a Minor Arterial (Holleman Drive).
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6. Compatibility with the surrounding area:
An Urban land use designation, which allows for high-density multi-family residential uses, is
consistent with development occurring along Holleman Drive that consists of multi-family
residential, office, and retail.
The proposed Urban-Mixed use along Holleman Drive will be consistent with the mixed-use
project developed to date, and with the commercial uses within close proximity.
7. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
The impact of multi-family and commercial land uses were considered during the creation
and adoption of the Comprehensive Plan in 2009. Being in an existing service area, the
replacement and upgrade of public infrastructure will need to be determined during the
rezoning and site planning processes. Therefore the impact considerations that took place
during the Comprehensive Planning process remain valid.
8. Impact on the City’s ability to provide, fund, and maintain services:
By removing the required commercial component, an Urban land use designation lessens
the intensity of development that could potentially occur in the subject area under the Urban
Mixed-Use designation. The proposed amendment retains the commercial impact to the
properties along Holleman Drive where it may be better served by existing systems. The
impact of a multi-family land use was considered during the creation and adoption of the
Comprehensive Plan in 2009.
9. Impact on environmentally sensitive and natural areas:
The subject area does not include any sensitive or natural areas. However, due to its
proximity to Wolf Pen Creek, consideration will be necessary during the rezoning and
platting processes to ensure protection of the creek.
10. Contribution to the overall direction and character of the community as captured in
the Plan’s vision and goals:
The subject properties are part of a larger area that is intended to redevelop over time to
accommodate more intense residential and commercial development. The potential for infill
projects has the possibility of lessening the pressure for development in greenfield areas on
the outer edges of the City. In addition, this infill will increase the availability and quantity of
alternative housing options close to Texas A&M campus where students, staff, and faculty
have better access to public transit services.
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October 20, 2011
Expansion of Growth Area V, west of Holleman Drive South
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October 20, 2011
LegendCompPlanLandUse09FLU-2111 - Neighborhood ConservationNeighborhoodConservation910 - 100 - Rural130 - Estate109 - Restricted SuburbanSingle FamilyResidential - Suburban110 - General Suburban120 - 250 - Urban275 - Urban Mixed Use210 - General Commercial200 - Suburban Commercial310 - Business Park410 - Institutional/Public450 - Texas A&M University710 - 720 - Natural Areas - Protected800 - Natural Areas - Reserved850 - Utilities!!!456 - Redevelopment Areas999 - Water201
Planning & Zoning Commission Page 15 of 17
October 20, 2011
DEVELOPMENT HISTORY
Annexation: January 1970, February 1970, July 1973, June 1995, November
2002, and March 2008
Zoning: A-O Agricultural-Open, PDD Planned Development District, R-1
Single-Family Residential, R-3 Townhouse Residential, and C-1
General Commercial
Final Plat: Squid Hill (2005), German Acres (1995), Barracks (2009),
Williamsgate (2006), and Buena Vida (2011) Subdivisions
Site development: Growth Area V has a non-contiguous development pattern with
detached and attached single-family residential. The larger portion of
Growth Area V remains undeveloped.
REVIEW CRITERIA
1. Changed or changing conditions in the subject area or the City:
As College Station growth continues southward, the City has seen substantial interest in a
greater diversity of development options in the southwestern portion of the City. A recent
rezoning was approved that will bring several hundred attached and detached single-family
homes and commercial activity to the area. This development follows the Barracks
townhomes development and the construction of the Buena Vida detached single-family
development. These changes have brought, and will continue to bring, an increasing
population to the area west of Wellborn Road. With this increased density in the area, Staff
sees the need to create additional development opportunity outside of single-family
residential housing.
2. Scope of the request:
The request includes both an amendment to the Concept Map and an alteration of the
Growth Area V language to add a Restricted Suburban option. The Map is being adjusted
to expand Growth Area V across Holleman Drive South. The text amendment is to provide
language specifically incorporating the Restricted Suburban land use into the Growth Area
V concept. The proposed text is as follows:
Restricted Suburban Portion - The area bound by Great Oaks Subdivision, the
future extension of Deacon Drive, and Rock Prairie Road. This area should be used
for less intense suburban activities. A sizeable portion (15% or more) of the overall
area should be retained as natural areas, parks, or open space with land uses
clustered or with larger minimum lot sizes. Suburban or neighborhood commercial
and office activities shall only be permitted as part of a planned development of at
least 30 acres and shall incorporate specified design criteria including, but not
limited to, minimum open space requirements, floor-to-area ratios, and bufferyards.
Medium-density single-family lots (average 8,000 square feet) are appropriate
throughout this area when clustered, larger lot sizes when not clustered.
Townhomes may be permitted as part of a planned development of at least 30
acres and shall incorporate specified design criteria including, but not limited to,
minimum open space requirements, floor-to-area ratios, and bufferyards.
This Staff–initiated amendment was identified during the 2010 Comprehensive Plan Annual
Review. At that time, City Council directed Staff to pursue the amendment.
3. Availability of adequate information: The Water and Wastewater Master Plans have
been completed within recent months. Both plans indentify necessary infrastructure
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October 20, 2011
improvements that will be required before enabling development of the anticipated density
in the subject area. The Comprehensive Plan amendment will not allow the affected
properties to develop under the proposed density by right.
4. Consistency with the goals and strategies set forth in the Plan:
The extension of Growth Area V offers a greater level of market flexibility for the greenfield
area. Developments in the immediate vicinity of the impacted area include Las Palomas
Subdivison, consisting of duplex residential, and the Great Oaks Subdivision, large-lot
residential subdivision that includes future phases. Growth Areas are intended for areas
that are not located in a future district or corridor, and that are beyond the influence of
existing neighborhoods requiring land-use protection.
5. Consideration of the Future Land Use & Character and/or Thoroughfare Plans:
The Future Land Use and Character Map designates a portion of the subject property and
properties along the south, west, and northwest boundaries as Restricted Suburban. The
abutting property to the north is Urban, while the area to the east of Holleman Drive South
is designated as General Suburban. The Urban designation allows the abutting property
to develop as intense multi-family residential. Any transition between potential intense
development and lower-density single-family residential allowed by Restricted Suburban
would have to occur internal to the site using standard buffer requirements. Growth Area V
would allow the Restricted Suburban designation to include Suburban Commercial activity.
This would lessen the impact of varying uses upon each other while permitting a mix of
uses within the area.
6. Compatibility with the surrounding area:
Though there is currently limited development in the affected area, each of the properties
within Growth Area V will have varying development potential depending on the individual
land use designations. The existing uses in the immediate vicinity include single-family
residential and duplex housing. However, there is zoning in place to allow for multi-family
residential and commercial activity along Holleman Drive South.
7. Impacts on infrastructure including water, wastewater, drainage, and the
transportation network:
The Comprehensive Plan amendment will not allow the affected properties to develop
under the proposed density by right. Individual properties will be required to undergo a
rezoning process to enable the proposed density of development. During that process the
infrastructure needs of the proposed project will be evaluated.
8. Impact on the City’s ability to provide, fund, and maintain services:
The area has been identified in the Water and Wastewater Master Plans as requiring public
funds to improve infrastructure conditions in the near future. However, prior to a full
upgrade of the system, there are immediate plans to alleviate issues in the area.
9. Impact on environmentally sensitive and natural areas:
An expansion of Growth Area V does not affect sensitive and natural areas in the vicinity.
10. Contribution to the overall direction and character of the community as captured in
the Plan’s vision and goals:
The proposed amendment will primarily allow for an expansion of commercial, office, and
townhouse uses near the intersection of Holleman Drive South and the future extension of
Deacon Drive. The proposed Growth Area expansion creates a more complete
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October 20, 2011
neighborhood concept that allows varying types of uses to development in conjunction with
one another, depending upon market demands. The proposed expansion of Growth Area
V will improve the transition between incompatible uses and increase the variety of
development options in the southwestern portion of the City.
STAFF RECOMMENDATION OF COMPREHENSIVE PLAN AMENDMENT PACKAGE
Staff recommends approval based on the direction received from the City Council following the
2010 Comprehensive Plan Annual Review. The proposed amendments will increase the
development opportunity of the affected areas and advance previously identified goals and
strategies of the Comprehensive Plan.
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October 27, 2011
Regular Agenda Item No. 4
Food Establishments
To: David Neeley, City Manager
From: Bob Cowell AICP, CNU Director-Planning and Development Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding an
amendment to Code of Ordinance Chapter 7 “Health and Sanitation” Section 5 “Food
Establishments”.
Relationship to Strategic Plan: Item is related to the evaluation of public safety needs.
Recommendation(s): Staff recommends approval of the ordinance.
Summary: The new Ordinance will meet Food and Drug Administration requirements for
National Standardization, designed to promote uniformity of rules, inspections, and the
prevention of food-borne illness. Inspection frequency will be based on risk factors and
compliance history. A procedure for conducting hearings is outlined, as well as other language
changes to reflect the intent of the Food and Drug Administration Food Code. This includes the
removal of outdated policies and current Board of Health policies are added, including:
1) Requirement of posting of the most current scored inspection.
2) Updates the correction of violations policy.
3) Food Protection Manager Registration (with BCHD) is removed.
4) Changes permit renewal dates from February 1 to January 7.
Budget & Financial Summary: N/A
Attachments:
1. Ordinance
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October 27, 2011
Regular Agenda Item No. 5
Presentation, Possible Action and Discussion Regarding a Resolution Approving
and Setting User Fees for the Parks and Recreation Department’s 2012 Programs and Facilities
To: David Neeley, City Manager
From: David Schmitz, Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding a resolution approving and
setting user fees for the Parks and Recreation Department’s 2012 programs and facilities.
Recommendation(s): The Parks and Recreation Advisory Board and staff recommend approval of the
resolution and fees schedule as submitted.
Summary: The Parks and Recreation Department conducts annual reviews of user fees to determine
direct costs, as well as local “market” rates for individual programs and facilities. Further, the Parks and
Recreation Advisory Board established a departmental fees policy statement to provide guidance in the
establishment of fees. This policy is consistent with the City’s fiscal and budgetary policy.
The Municipal Cemetery System fees are included in this fee schedule. Those fees are acted upon and
recommended to the City Council by the Cemetery Advisory Committee. That Committee reviewed the
fees at their June 7, 2011 meeting and voted 5:0 to recommend no change to the fees in Calendar Year
2012.
The Parks and Recreation Advisory Board reviewed all of the proposed fees on August 9, 2011 and voted
5:0 to recommend approval of the fees as submitted for Calendar Year 2012.
In City-facilitated athletic programs such as baseball and soccer, the players or teams only pay to the
City the respective Field Redevelopment Fee to use City athletic facilities. In City-provided athletic
programs such as softball and flag football, the respective Field Redevelopment Fee is included in the
registration fee for players or team participation in each sport.
Budget & Financial Summary: The proposed user fees for 2012 include changes that are highlighted on
the DRAFT 2012 PARD Fees. The 2012 PARD Fees final version is also attached. If approved, the new
fees will become effective January 1, 2012.
Attachments:
1. DRAFT 2012 PARD Fees
2. 2012 PARD Fees (Final Version)
3. Parks and Recreation Advisory Board Minutes, August 9, 2011
4. Cemetery Committee Minutes, June 7, 2011
5. Resolution
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August 12, 2011 Page 1
DRAFT PARKS & RECREATION DEPARTMENT
2012 USER FEES
(General Fund)
ATHLETIC FIELDS
2008
2009
2010 2011 2012
Athletic Field Rental ~ One (1) Field, Per Day
1. (Includes Field Redevelopment Fee of $15)
$100 / day
$110 / day
$120 / day
$120 / day
$150 / day
Athletic Field Rental ~ One (1) Field, Per Hour, up to 7 Hours.
2. (Includes Field Redevelopment Fee of $5)
$10 / hour
$15 / hour
$20 / hour
$20 / hour
$30 / hour
3. Athletic Field Rental Deposit Varies Varies Varies Varies Varies
4. Lights for Field Rentals (Per hour/Per field) $10 / hour $15 / hour $15 / hour $15 / hour $20 / hour
5. Game Field Prep Fee, Per Field $45 / field $45 / field $50 / field $50 / field $75 / Field
6. Bee Creek Batting Cage Rental, Per Hour $10 / hour $10 / hour $10 / hour $10 / hour $15 / hour
Veterans Park “Package” Day Rental – All 9 Soccer Fields
7. and the American Pavilion $1,000 $1,000 $1,100/day $1,100/day $1,200 / day
8. Key Fee (New Annual Fee and Replacement Fee) N/A $10 each $10 each $10 each $10 each
9. Parking Fee (Wayne Smith Complex) on TAMU Game Days N/A $10 $10 / day $10 / day $10 / day
~ In addition to the rental fees, a deposit will be charged and paid by the renter in advance of any tournament. The deposit will vary
depending on the type and size of the tournament.
~ In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the length and type of
tournament in order to cover expenses incurred by the City for personnel and supplies needed to facilitate the tournament.
~ Initial game field prep and light fees are included in the daily rental fee, but not in hourly rental fees.
NOTE:
1. The Regular Rate applies to non-resident individuals of College Station.
2. The Regular Rate for team fees applies to teams that have less than 75% College Station resident participation on the team.
PAVILION RENTALS PER DAY
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Bee Creek (100); Oaks (40) / W.A. Tarrow
1. Park (100) Pavilion
Monday – Thursday $75 $75 $150 $100 $150 $100 $250 $125
Friday – Sunday & Holidays $100 $100 $190 $125 $190 $125 $300 $150
Deposit $150 $150 $300 $200 $300 $200 $200 $200
2. Central (200) / Southwood Pavilions (300)
Monday – Thursday $125 $125 $225 $150 $225 $150 $400 $200
Friday – Sunday, and Holidays $200 $200 $340 $225 $340 $225 $500 $250
Deposit $150 $150 $300 $200 $300 $200 $200 $200
3. John Crompton Park Pavilion (80)
Monday – Thursday $100 $100 $190 $125 $190 $125 $300 $150
Friday – Sunday, and Holidays $150 $150 $265 $175 $265 $175 $400 $200
Deposit $150 $150 $300 $200 $300 $200 $200 $200
4. American Pavilion in Veterans Park (500)
Monday – Thursday $200 $200 $375 $250 $375 $250 $600 $300
Friday – Sunday, and Holidays $300 $300 $525 $350 $525 $350 $700 $350
Deposit $300 $300 $600 $400 $600 $400 $400 $400
5. Pavilion Transfer / Cancellation Fee Per Change $10 $10 $10 $10 $20
6. Dog Park Rentals – (Steeplechase Park and
University Park) Per day
N/A
$110 $225 $150 $225 $150 $300 $150
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August 12, 2011 Page 2
PAVILION RENTALS PER DAY
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
~ Deposits are refundable if the facility is left clean, damage-free, and the keys are returned.
~ Deposits are refundable, less the $10 cancellation fee if reservation is cancelled no later than seven (7) days prior to rental date.
~ ( ) – The parenthesis by each pavilion shows the limit of occupants that the pavilion can facilitate.
WOLF PEN CREEK AMPHITHEATER 2008 2009 2010 2011 2012
Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun
1. Amphitheater Rentals Per Day:
Private Rental $300 $400 $300 $400 $300 $400 $300 $400 $500 $600
Non Commercial ~ Benefit Rental $600 $700 $600 $700 $600 $700 $600 $700 $750 $900
Professional/Commercial Rentals $1,000 $1,100 $1,000 $1,100 $1,000 $1,100 $1,000 $1,100 $1,000 $1,200
2. Green Room Meetings Four Hours or Less
Non Commercial $75 $100 $75 $100 $75 $100 $75 $100 $80 $110
Commercial $100 $150 $100 $150 $100 $150 $100 $150 $110 $175
3. Green Room Meetings Up to Twelve Hours
Non Commercial $200 $250 $200 $250 $200 $250 $200 $250 $220 $275
Commercial $250 $300 $250 $300 $250 $300 $250 $300 $275 $325
4. Green Room Social Events ~ Four Hrs or Less
Non Commercial $100 $125 $100 $125 $100 $125 $100 $125 $110 $140
Commercial $125 $175 $125 $175 $125 $175 $125 $175 $150 $200
5. Green Room Social Events ~ Up to Twelve Hrs.
Non Commercial $250 $300 $250 $300 $250 $300 $250 $300 $275 $325
Commercial $300 $350 $300 $350 $300 $350 $300 $350 $325 $375
6. Deposit - Amphitheater or Green Room Rentals Varies $200-$600
7. The Plaza at Wolf Pen Creek
Rental (Includes Pavilion and Restrooms) $100 $150 $100 $150 $100 $150 $100 $150 $110 $160
Deposit (Security, Damage, Clean-up) $100 $100 $100 $100 $200
8. Other Non-typical Events Rate based on event
9. Discounts for Three or More Dates Reserved 15% 15% 15% 15% 15%
10. Alcohol Surcharge for any Function $50 $50 $50 $50 $50
~ A percentage of ticketing and fees for service personnel and vending charges will be added accordingly for amphitheater rentals.
~ A percentage of the gate will be negotiated for commercial events.
~ Non Commercial is defined as: Non-profit, student, civic or private.
~ Security deposits are based upon participants/attendees.
Fees approved by Parks and Recreation Advisory Board: August 9, 2011
Fees approved by City Council:
CEMETERY FEES 2008 2009 2010 2011 2012
1. College Station Cemetery: Standard Space $600 $950 $1,125 $1,125 $1,125
Cremate Space $250 $300 $350 $350 $350
Infant Space $100 $150 $175 $175 $175
2. Memorial Cemetery of College Station:
Municipal Section: Standard Space $950 $950 $1,125 $1,125 $1,125
“ “ “ Columbaria Niche $600 $600 $690 $690 $690
“ “ “ Infant Space $150 $150 $175 $175 $175
Aggie Field of Honor: Standard Space $1,950 $2,000 $2,350 $2,350 $2,350
“ “ “ Columbaria Niche $1,200 $1,200 $1,380 $1,380 $1,380
Cemetery Fees approved by Cemetery Advisory Committee at June 7, 2011 Meeting.
Cemetery Fees approved by City Council:
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October 18, 2011 Page 1 of 9
DRAFT PARKS & RECREATION DEPARTMENT
2012 REC FUND FEES
ADULT SPORTS PER TEAM
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Flag Football
1. (Includes $95 Per Team Field Redevelopment Fee)
$380
$380
$420
$420
$420
$420
1. Volleyball (No Field Redevelopment Fee Included) $190 $190 $210 $210 $210 $420 $210
2. Softball (Includes $95/Team Field Redevelopment Fee)
Play-Off League: Spring and Summer/Fall* $355 $355 $390 $390 $390 $780 $390
Fast Pitch: Spring and Summer/Fall* $395 $395 $435 $435 $435 Discontinue
3. Kick Ball N/A N/A $375 $375 $375 $790 $395
4. Outside League Field Redevelopment Fee Per Team $75 $75 $145 $95 $145 $95 $145 $95
5. Outside League Per Game Contract Fee $10 $10 $15 $10 $15 $10 $30 $15
6. Adult Sports Transfer / Cancellation Fee $10 $10 $10 $10 $20
7. Late Registration Fee Adult Sports / Youth Sports $20 / $10
CONFERENCE CENTER 2008 2009 2010 2011 2012
1. Commercial Rental Rates (Companies or Businesses)
Room 101:
Monday - Thursday: 4 Consecutive Hours or Less $55 $55 $60 $60 $80
8 am - 5 pm $65 $65 $75 $75 $100
6 pm - Close $70 $70 $80 $80 $85
Friday: 8 am – Close Flat Rate $75 $75 $85 $85 See Below
4 Consecutive Hours or Less n/a n/a n/a n/a $100
8 am - 5 pm n/a n/a n/a n/a $115
6 pm - Close n/a n/a n/a n/a $110
Saturday: 8 am – Close Flat Rate $150 $150 $165 $165 See Below
4 Consecutive Hours or Less n/a n/a n/a n/a $180
8 am - 5 pm n/a n/a n/a n/a $200
6 pm - Close n/a n/a n/a n/a $190
Sunday charge is included in 2012 rate, whereas in previous years it was
an added fee, plus the regular rate. Refer to #5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $55 $55 $60 $60 $135
8 am - 5 pm $65 $65 $75 $75 $175
6 pm - Close $70 $70 $80 $80 $155
Room 102*, 103, 104, 106*
Monday - Saturday: 4 Consecutive Hours or Less $45 $45 $50 $50 $60
8 am - 5 pm $55 $55 $60 $60 $90
6 pm - Close $60 $60 $65 $65 $65
Sunday charge is included in 2012 rate whereas in previous years it was
an added fee plus the regular rate. Refer to # 5 Additional Fees..
Sunday: 4 Consecutive Hours or Less $45 $45 $50 $50 $125
8 am - 5 pm $55 $55 $60 $60 $160
6 pm - Close $60 $60 $65 $65 $140
Room 105:
Monday - Saturday: 4 Consecutive Hours or Less $55 $55 $60 $60 $80
8 am - 5 pm $65 $65 $75 $75 $100
6 pm - Close $70 $70 $80 $80 $85
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October 18, 2011 Page 2 of 9
CONFERENCE CENTER, Continued 2008 2009 2010 2011 2012
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to #5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $55 $55 $60 $60 $135
8 am - 5 pm $65 $65 $75 $75 $175
6 pm - Close $70 $70 $80 $80 $155
Room 127:
Monday - Thursday: 4 Consecutive Hours or Less $125 $125 $140 $140 $140
8 am - 5 pm $165 $165 $180 $180 $180
6 pm - Close $175 $175 $190 $190 $190
Friday Flat Rate: 8 am - Close $225 $225 $250 $250 $400
Saturday Flat Rate: 8 am - Close $450 $450 $500 $500 $600
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to #5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $125 $125 $140 $140 $215
8 am - 5 pm $165 $165 $180 $180 $280
6 pm - Close $175 $175 $190 $190 $265
2. Non-Commercial Rental Rates (Individuals or groups / not companies or businesses.)
Room 101:
Monday - Thursday: 4 Consecutive Hours or Less $25 $25 $30 $30 $65
8 am - 5 pm $40 $40 $45 $45 $90
6 pm - Close $35 $35 $40 $40 $70
Friday : 8 am - Close Flat Rate $75 $75 $85 $85 See Below
4 Consecutive Hours or Less n/a n/a n/a n/a $85
8 am - 5 pm n/a n/a n/a n/a $100
6 pm - Close n/a n/a n/a n/a $90
Saturday : 8 am – Close Flat Rate $150 $150 $165 $165 See Below
4 Consecutive Hours or Less n/a n/a n/a n/a $165
8 am - 5 pm n/a n/a n/a n/a $180
6 pm - Close n/a n/a n/a n/a $170
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to # 5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $25 $25 $30 $30 $115
8 am - 5 pm $40 $40 $45 $45 $150
6 pm - Close $35 $35 $40 $40 $120
Room 102*, 103, 104, 106*
Monday - Saturday: 4 Consecutive Hours or Less $20 $20 $25 $25 $50
8 am - 5 pm $35 $35 $40 $40 $80
6 pm - Close $30 $30 $35 $35 $55
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to #5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $20 $20 $25 $25 $100
8 am - 5 pm $35 $35 $40 $40 $140
6 pm - Close $30 $30 $35 $35 $110
Room 105:
Monday - Saturday: 4 Consecutive Hours or Less $25 $25 $30 $30 $65
8 am - 5 pm $40 $40 $45 $45 $90
6 pm - Close $35 $35 $40 $40 $70
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to # 5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $25 $25 $30 $30 $115
8 am - 5 pm $40 $40 $45 $45 $150
6 pm - Close $35 $35 $40 $40 $120
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October 18, 2011 Page 3 of 9
CONFERENCE CENTER, Continued 2008 2009 2010 2011 2012
Room 127:
Monday - Thursday: 4 Consecutive Hours or Less $60 $60 $65 $65 $80
8 am - 5 pm $110 $110 $125 $125 $140
6 pm - Close $80 $80 $90 $90 $120
Friday Flat Rate: 8 am - Close $225 $225 $250 $250 $400
Saturday Flat Rate: 8 am - Close $450 $450 $495 $495 $600
Sunday charge is included in 2012 rate whereas in previous years it was an
added fee plus the regular rate. Refer to # 5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $60 $60 $65 $65 $150
8 am - 5 pm $110 $110 $125 $125 $225
6 pm - Close $80 $80 $90 $90 $165
3. Room Rental Deposits (For all Groups) *
Deposit for Room 127 $100 $100 $110 $110 $150
Deposit for Room 101 & 105 $55 $55 $75
Deposit for 102,103,104 & 106 $55 $55 $55
4. Kitchen Rental $20 $20 $40 $40 $40
Kitchen Deposit $55 $55 $55
5. Additional Fees
Weekdays: For time between 5:00 – 6:00 p.m., this time is based on
availability, plus this extra fee. The fee is waived if reservation is from 8
a.m. to close. No extra fee on Room 101 or 127 with flat rate. $25 $25 $30 $30 $30
Sunday: This fee is added to commercial / non-commercial rates
1-5 Consecutive Hours
$60
$60
$65
$65
Charge included
in rate
1-5 Hours Split, or over 5 Consecutive Hours
$85
$85
$90
$90
Charge included
in rate
6. Alcohol Deposit $50 $50 $55 $55 Delete deposit
6.. Alcohol Permit N/A N/A N/A $55 $55
7. Catering Deposit $50 $50 $55 $55 $55
8. Patio Based on Availability (2) $25 Each $25 Each $25
Patio with Rental of Room 102 or 106 No Charge No Charge No Charge
9. Audio/Visual Equipment
Amplifier (2) $20 Each $20 Each $20 Each
Speakers (3) $10 Each $10 Each $10 Each
Microphone, Wireless Handheld (1) $30 Each $30 Each $30 Each
Microphone, Wireless Clip-on (3) $30 Each $30 Each $30 Each
Microphone on Stand (3) $20 Each $20 Each $20 Each
Microphone on Tabletop (6) $20 Each $20 Each $20 Each
(ALL MICROPHONES REQUIRE AN AMPLIFIER)
Multi-media Projector (1) $100 Each $100 Each $100 Each
Multi-media Projector Deposit Delete $50 $50 $55 Each $55 Each Discontinue
Portable CD Player (1) $10 Each $10 Each $10 Each
Television, 32” with DVD/VCR (2) $25 Each $25 Each $25 Each
Television, 27” with DVD/VCR (1) $25 Each $25 Each $25 Each
10. Podiums
Upright with Microphone (3) $15 Each $15 Each $15 Each
Upright without a Microphone (1) $5 Each $5 Each $5 Each
11. Reception/Party Items
Candles 6” x 3 ½”, with Holder (50) $1 Each $1 Each $1 Each
Dance Floor Panels, 3’ x 3’ Panel (50) Delete $2 Each $2 Each Discontinue
Lattice Screens – White, Folding 8’ x 6’ (4) $10 Each $10 Each $10 Each
Wedding Arch, White, Metal (1) $15 Each $15 Each $15 Each
Wedding Arbor Trellis, White Wooden (1) $25 Each $25 Each $25 Each
Mirror Ball (Available in Room 127 Only) $10 Each $10 Each Included w/ Room
Piano (1) $20 Each $20 Each $20 Each
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October 18, 2011 Page 4 of 9
CONFERENCE CENTER, Continued 2008 2009 2010 2011 2012
12. Kitchen Items
Ice Machine (Per 20 Pounds) $2.50 Each $2.50 Each $2.50 Each
Coffee Maker: 30-Cup (2); 60-Cup (3); 100-Cup (2)
Delete charge - will only offer coffee service
$5 Each
$5 Each
Discontinue
13. Meeting/Conference Equipment
Flip Chart without Paper (3) $5 Each $5 Each $5 Each
Flip Chart with Paper (3) $10 Each $10 Each $20 Each
Silk Plants (15) $40 Each $40 Each $40 Each
Stage Extenders 4’ x 7’, One-step 3’ x 1’ (2) $15 Each $15 Each $15 Each
14. Other Services:
Copies (Per Copy) Maximum 100 Per Day ** $.10* $.10* $.10* $.10* $.10*
Faxes ~ Local (Per Page) $1 $1 $1 $1 $1
Long Distance (First Page / Each Additional Page) $2 / $1 $2 / $1 $2 / $1 $2 / $1 $2 / $1
Trip Charge (For Food) $5 $10 $20 $20 $20
Coffee or Tea Service (Per Cup) Includes Coffee Pot, Coffee,
8 oz. Cups, Cream, Sweeteners and Napkins (10 Cup Minimum
and in 10 cup increments)
.50 cents .50 cents .50 cents/Cup .50 cents/Cup .65 cents/Cup
Donuts and/or Cold Drinks Market Price + Trip Charge
Room or Date Transfer / Cancellation Fee Per Change * $10 $10 $10 $10 $10
Set-up Changes Less than 12 Hours Prior to the Event $10 $10 $20
Open Early Before 7:00 a.m., Monday through Friday or
before 8:00 am, Saturday & Sunday
$75
$75
$75
Late Closing 11;00 p.m. – 12:00 a.m., Sunday - Thursday $75 $75 $75
Late Closing 1:00 a.m. – 3:00 a.m., Friday - Saturday $75 / Hour $75 / Hour $75 / Hour
Custodial Service Arranged in Advance, One Hour Min. $15 / Hour $15 / Hour $40/Hour
Unarranged Custodial Clean-up $30 / Hour $30 / Hour $75/Hour
Use of Wi-Fi Internet Connection Service – Room 101 and
127 105 (replace with room 101) $25 $25 No Charge
ANY Unstipulated Occupancy Time Per Contract Agreement for
Early Arrival or Late Departure $90 / Hour $90 / Hour $90 / Hour
~ Deposits are refundable upon compliance with all rules, regulations, and clean-up requirements by client and caterer.
* Deposits are refunded less the cancellation fee of $10 half of the deposit), if the reservation is cancelled sixty (60) days prior to the event.
** Per Section 111.61 of the Texas Administrative Code.
2008 2009
2010 2011 2012
INSTRUCTION FEES PER PERSON
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. Swim Lessons
45-Minute Lesson $45 $45 $70 $45 $70 $45 $90 $45
25-Minute Lesson* $35 $40 $60 $40 $60 $40 $80 $40
2. Stroke Clinic $45 $45 $75 $50 $75 $50 $100 $50
3. Water Fitness Pass
Morning Pass – Fall, Spring, Summer $80 $80 $120 $80 $120 $80 $160 $80
Night Pass – Fall, Spring, Summer $60 $60 $90 $60 $90 $60 $120 $60
Morning Pass – Winter $60 $60 $90 $60 $90 $60 $120 $60
Night Pass – Winter $45 $45 $70 $45 $70 $45 $90 $45
4. Instruction Transfer / Cancellation Fee $10 $10 $10 $10 $20
5. USTA Tennis League $90 $90 $150 $100 $150 $100 $200 $100
6. Tennis Lessons $65 $65 $105 $70 $105 $70 $140 $70
* Children ages 5 and under attend only a 25-minute lesson. All other lessons are 45 minutes in length.
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October 18, 2011 Page 5 of 9
LINCOLN CENTER
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. School Year Membership Pass: Includes Boys and Girls Club Membership
Youth (17 & Under) $20 $20 $30 $20 $30 $20 $60 $30
Low Income Eligible $10 $10 $15 $10 $15 $10 $40 $20
2. Summer Membership Pass $100/$50 $100/$50 $100 $50 $100 $50 $100 $50
3. Late Pick-up Fee:
1st Fifteen Minutes $5 $5 $5 $5 $5 $5 $10 $5
Each Additional Minute Thereafter $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $2.00 $1.00
Adult (18 & Over) Annual (12 Month)
4. Membership Pass
$40
$40
$70
$45
$70
$45
$150
$75
Non-Member Guest Pass Per Day
5. (Youth or Adult)
$2
$2
$3
$2
$3
$2
$4
$2
6. Gym Deposit Per Day (8 hour block) $250 $250 $375 $250 $375 $250 $550 $275
Half Court Rental Per Hour (4 hour max) $25 $25 $45 $30 $45 $30 $80 $40
Full Court Rental Per Hour (4 hour max) $35 $35 $60 $40 $60 $40 $100 $50
Gym Event (Per Chair) $.35 $.35 $.35 $.35 $.35 $.35 $1.00 $.50
All Day Usage (More than 4 hours) $225 $225 $375 $250 $375 $250 $550 $275
Concession Usage $20 $20 $30 $20 $30 $20 $60 $20
Game Room / Multi-purpose Room Rental
7. Per Hour (4 hour minimum)
$20/Hour
$20/Hour $40/hour
$25/hour $40/hour $25/hour $60/hour $30/hour
Deposit $75 $75 $115 $75 $115 $75 $200 $100
Community Room Rental Per Hour
8. (3 hour maximum) $25/Hour $25/Hour $45 $30 $45 $30 $80 $40
Deposit $100 $100 $150 $100 $150 $100 $300 $150
Kitchen Fee $20 $20 $40 $25 $40 $25 $50 $25
Special Event Fee (Funerals, weddings,
9. parties) $250 $250 $415 $275 $415 $275 $600 $300
10. Miscellaneous Charges:
Copies (Per Copy) * $.10* $.10* $.10 / Copy $.10 / Copy $.10 / Copy
Faxes ~ Local (Per Page) $1.00 $1.00 $1.00 / Page $1.00 / Page $1.00 / Page
Faxes ~ Long Distance (Per Page)
$2 First
Pg, $1 Ea.
Addt’l Pg.
$2 First
Pg, $1 Ea.
Addt’l Pg.
$2 First Pg,
$1 Ea. Addt’l Page
$2 First Pg,
$1 Ea. Addt’l Page
$2 First Pg,
$1 Ea. Addt’l Page
11. Gym or Room Transfer / Cancellation Fee
N/A
N/A
$10.00
$10.00 $20
~ All rooms are subject to an after-hour charge of $20 per hour. The after-hour charge is based on any request to use facilities beyond
the Center’s normal operating hours.
~ Special Event fee includes the rental of the gym, Community Room, sound system, and 450 chairs.
* Per Section 111.61 of the Texas Administrative Code.
PERMITS & COMMISSIONS 2008 2009 2010 2011 2012
1. Vendor Permit $50 $50 $50 $50 $50
Alcohol Permit (Required when alcohol is served at Lincoln Center,
2. Southwood Center, Conference Center, and Veterans Park rentals.)
N/A
N/A
N/A
$55
$55
3. Commissions: (Gross Sales minus Sales Tax)
Food & Drinks N/A 10 - 15 % 10 - 15 % 10 - 15 % 10 - 15 %
Other Goods N/A 10 - 15 % 10 - 15 % 10 - 15 % 10 - 15 %
Alcoholic Beverages N/A 20 - 25 % 20 - 25 % 20 - 25 % 20 - 25 %
232
October 18, 2011 Page 6 of 9
RACE EQUIPMENT RENTALS
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. Printing Stop Watch / Non-printing Stop Watch $10 / $5 $10 / $5 $15 $10 $15 $10 $30 $15
2. Cones (10) $10 $10 $15 $10 $15 $10 $30 $15
3. Bases, Poles, and Flagging (10) $10 $10 $15 $10 $15 $10 $30 $15
4. Big Time Clock $50 $50 $90 $60 $90 $60 $150 $75
5. Water Cooler / Ice Chest $5 / $5 $5 / $5 $10 / $10 $5 / $5 $10 / $10 $5 / $5 $10 $5
6. Tables $10 $10 $15 $10 $15 $10 $30 $15
7. Traffic Flags and Vests (10) $5 $5 $10 $5 $10 $5 $20 $10
Rental Package #1: Big time clock, 1 printing
stopwatch, 10 cones, 10 bases/poles and flagging, 2
8. water coolers, 2 tables, 10 traffic flags and vests.
$75
$75 $130 $85 $130 $85 $200 $100
Rental Package #2: Big time clock, 2 printing
stopwatches, 30 cones, 20 bases/poles and flagging,
9. 6 water coolers, 4 tables, 15 traffic flags and vests.
$100
$100 $150 $100 $150 $100 $250 $125
Rental Package #3: Big time clock, 4 printing
stopwatches, 60 cones, 30 bases/poles and flagging,
10. 12 water coolers, 6 tables, 20 traffic flags and vests.
$125
$125 $190 $125 $190 $125 $300 $150
11. Deposit for Any Package $200
SOUTHWOOD CENTER FACILITY RENTALS 2008 2009 2010 2011
2012
Regular
Rate
Discount
Rate
1. Meeting Room Rental, Per Hour $15 $15 $20 $25 $50 $25
Deposit $50 $50 $50 $50 $100 $50
2. Dance/Game Room Rental, Per Hour $25 $25 $30 $35 $60 $30
Deposit $50 $50 $50 $50 $200 $100
3. Whole Facility Rental Per Hour (Excludes Computer Lab) $50 $50 $75 $75 $150 $75
Deposit $75 $75 $75 $75 $150 $75
4. Additional Attendance Fee Per Hour * N/A $10 $10 $10 $20 $10
5. Room or Rental Transfer / Cancellation Fee N/A N/A $10 $10 $20
6. Computer Lab Rental Per Hour $15 $40 $20
7. Alcohol Permit (Required when alcohol is served) $55
* All rental rates are based on a party of 1-25 people. Additional fees are added per hour for over 25 attendees. Any rental expecting more
than 100 attendees must have prior Supervisor approval.
~ Deposits are refundable if the facility is left clean and damage-free.
~ Fees are assessed for special events and field trips.
SOUTHWOOD CENTER PROGRAMS 2008 2009 2010 2011
2012
Regular
Rate
Discount
Rate
1. School Year Teen Membership Pass $20 $20 $20 $100 $60 $30
2. Summer Teen Membership Pass $100 $50
3. Non-Member Guest Pass Per Day Teen or Senior $2 $2 $2 $2 $4 $2
4. Teen Monthly Fee $10 Discontinue Discontinue
5. Late Pick-up Fee:
1st Fifteen Minutes $10 $5
Each Additional Minute Thereafter $2.00 $1.00
6. Senior Annual Membership Pass $20 $40 $20
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October 18, 2011 Page 7 of 9
SWIMMING POOL ADMISSION 2008
2009 2010 2011 2012
1. General Admission Per Person (Ages 3 and up)
Hallaran/Thomas $2.50 $2.50 $3 $3 $3
Natatorium $2 $2 $3 $3 $3
Adamson $5 $5 $6 $6 $6
2. Discount Pass – 25 Swims
Hallaran/Thomas $50 $50 $60 $60 $60
Natatorium $40 $40 $60 $60 $60
*Adamson $85 $85 $100 $100 $100
3. Family Season Pass (Up to Five Family Members)
Fee for Additional Members in Excess of Five N/A N/A $25 Per Person $25 Per Person $25 Per Person
Hallaran/Thomas Pass or Natatorium Pass $125/$125 $125/$125 $150 $150 $150
*Adamson $200 $200 $250 $250 $250
4. Individual Season Pass
Hallaran/Thomas $60 $60 $75 $75 $75
*Adamson $80 $80 $125 $125 $125
5. Babysitter Season Pass
Hallaran/Thomas $30 $40 $45 $45 Discontinue
*Adamson $40 $50 $55 $55 Discontinue
6. Special Day Care Fee @ Adamson, Per Child $2.75 $2.75 $3 $3 $3
2008 2009
2010 2011 2012
SWIMMING POOL RENTALS & OTHER FEES
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. Pool Rentals (2 Hour Period. Limited weekend availability.)
Thomas/Hallaran: 25 people or fewer $100 $125 $225 $150 $225 $150 $300 $150
50 people or fewer $125 $150 $265 $175 $265 $175 $350 $175
51-76 people $175 $225 $375 $250 $375 $250 $500 $250
77-102 people $225 $300 $490 $325 $490 $325 $650 $325
Each hour after initial 2 hours $75 $100 $190 $125 $190 $125 $250 $125
Natatorium: 25 people or fewer $100 $100 $190 $125 $190 $125 Discontinue
50 people or fewer $125 $125 $225 $150 $225 $150 Discontinue
51 -76 people $175 $175 $300 $200 $300 $200 Discontinue
77 -102 people $225 $225 $375 $250 $375 $250 Discontinue
Each hour after initial 2 hours $75 $100 $190 $125 $190 $125 Discontinue
Adamson: 99 people or fewer $275 $300 $490 $325 $490 $325 $650 $325
199 or fewer $325 $350 $565 $375 $565 $375 $750 $375
299 or fewer $425 $425 $675 $450 $675 $450 $900 $450
300+ $525 $600 $900 $600 $900 $600 $1,200 $600
Each hour after initial 2 hours $125 $150 $225 $150 $225 $150 $300 $150
2. Adamson Baby Pool Rental - (2 Hour Period) N/A $130 $85 $85 $85
3. Pool Parties Per Person – (2 Hour Period)
General Party: Southwood / Thomas $5.00 $5.50 $5.50 $5.50 Discontinue
Adamson Lagoon $7.00 $7.50 $7.50 $7.50 Discontinue
Theme Party – Eight (8) Person Minimum:
Southwood / Thomas $6.00 $6.50 $6.50 $6.50 $8
Adamson Lagoon $8.00 $8.50 $8.50 $8.50 $10
Catered General Party: Southwood / Thomas $6.50 $7 $7 $7 Discontinue
Adamson Lagoon $8.75 $9.25 $9.25 $9.25 Discontinue
Catered Theme Party: Southwood / Thomas $7.25 $7.75 $7.75 $7.75 $11.75
Adamson Lagoon $9.50 $10 $10 $10 $14
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October 18, 2011 Page 8 of 9
SWIMMING POOL RENTALS &
OTHER FEES, Continued 2008 2009 2010 2011 2012
Pavilion Party (Four-table limit): First table $20 $20 $20 $20 $20
Additional tables (Max of 3) $10 $10 $10 $10 $15
Additional Pizza Cost, Per Pizza $8
4. Junior Lifeguard Program Per Person Per Session $70 $75 $75 $75 $75
5. Junior Lifeguard Level 2, Per Session $70
$25 + Cert.
Fees $25 + Cert. Fees
$25 + Cert.
Fees $25 + Cert. Fees
6. Other Pool Fees:
Texas SuperGuard Competition Per Person $20 $20 $20 $20 $25
Swim Diaper Fee Per Diaper $1 $1 $1 $1 $1
Tube Rental Fee $1 $1 $1 $1 $2
Deposit $2 $2 $2 $2 $3
Locker Rental Fee $1 $1 $1 $1 $2
Deposit $2 $2 $2 $2 $3
Duck Derby (Sponsor a duck July 4th) Per Person $2 $2 $2 $2 $2
Itzy Bitzy Tiny Cutie Bathing Beauty & Handsome
Boy Contest on July 4th, Per Person
$3
$3
$3
$3
$3
“Schools Out Blow Out” at Adamson Lagoon CSISD
Only $200 $200 $200 $200 50% of Regular Rate
Pool Trout Fish-out Per Person (Ages 3 and up) $3 $3 $3 $3 $5
Over the 5-fish limit (Per fish) $1.50 $1.50 $1.50 $1.50 $2
7. Educational Class Rental Per Hour $25 $25 $25 $25 $25
Adamson Lagoon – (CSISD Only) Summer Day
8. Camp Use, Per Child, $2 $2 $3 $2 $3 $2 $3 $2
9. Natatorium Team Use Fee, Per Person, Per Season,
Plus Staff Time $10 $10 $15 $10 $15 $10 $20 $10
10. Pool Rental, Junior Lifeguard Transfer/Cancellation
Fee
N/A N/A $10
$10 $20
11. Discount Group Fee
Southwood/Thomas Per Person $2.40
Adamson Lagoon $4
12. Lost Discount Pool Pass $5
13. Hydrodynamics
25 People or Less $165
50 People or Less $250
75 People or Less $290
100 People or Less $325
14. Blinn College Fee, Per Semester Based on Use
15. Lifeguard Training Fee, Per Person $150
16. CPR/First Aid Certification Fee, Per Person $25
Local Gym Fitness Swim Pass, Good Only During
17. Lap Swim Times, Per Person
$50
*Adamson passes are also valid at Southwood Hallaran and Thomas pools, excluding the CSISD Natatorium. All discount passes are priced
for 25 swims.
YOUTH SPORTS PER CHILD 2008 2009 2010 2011 2012
Basketball / Youth Volleyball / Flag Football */ Girl's Softball* Per
1. Child (* Includes $10 Per Child Field Redevelopment Fee) $55 / $50 $55 $60 $60 $60
2. Outside League Field Redevelopment Fee Per Child ~ All Sports $10 $10 $10 $10 $10
3. Youth Sports Transfer / Cancellation Fee $10 $10 $10 $10 Combined - See #5
3. Challenger Sports (Basketball, Bowling, Soccer) $15 $15 $15 $15 $15
4. Swim Team (No Field Redevelopment Fee Included) $100 / $90 $100 $110 $110 $110
Youth & Challenger Sports / Swim Team Transfer / Cancellation
5. Fee Per Child
$10
$10 $10 $10 $20
235
October 18, 2011 Page 9 of 9
XTRA EDUCATION CLASSES 2008 2009 2010 2011 2012
~ All Xtra Education class fees will be set according to the individual needs of each class. Based upon 100 % Cost Recovery.
1. Class Transfer / Cancellation Fee $10 $10 $10 $10 $20
Fees approved by Parks and Recreation Advisory Board: August 9, 2011
Fees approved by City Council:
236
August 12, 2011 Page 1
PARKS & RECREATION DEPARTMENT
2012 USER FEES
(General Fund)
ATHLETIC FIELDS
2008
2009
2010 2011 2012
Athletic Field Rental ~ One (1) Field, Per Day
1. (Includes Field Redevelopment Fee of $15)
$100 / day
$110 / day
$120 / day
$120 / day
$150 / day
Athletic Field Rental ~ One (1) Field, Per Hour, up to 7 Hours.
2. (Includes Field Redevelopment Fee of $5)
$10 / hour
$15 / hour
$20 / hour
$20 / hour
$30 / hour
3. Athletic Field Rental Deposit Varies Varies Varies Varies Varies
4. Lights for Field Rentals (Per hour/Per field) $10 / hour $15 / hour $15 / hour $15 / hour $20 / hour
5. Game Field Prep Fee, Per Field $45 / field $45 / field $50 / field $50 / field $75 / Field
6. Bee Creek Batting Cage Rental, Per Hour $10 / hour $10 / hour $10 / hour $10 / hour $15 / hour
Veterans Park “Package” Day Rental – All 9 Soccer Fields
7. and the American Pavilion $1,000 $1,000 $1,100/day $1,100/day $1,200 / day
8. Key Fee (New Annual Fee and Replacement Fee) N/A $10 each $10 each $10 each $10 each
9. Parking Fee (Wayne Smith Complex) on TAMU Game Days N/A $10 $10 / day $10 / day $10 / day
~ In addition to the rental fees, a deposit will be charged and paid by the renter in advance of any tournament. The deposit will vary
depending on the type and size of the tournament.
~ In addition to the rental and deposit fees, additional fees may be assessed to the renter depending on the length and type of
tournament in order to cover expenses incurred by the City for personnel and supplies needed to facilitate the tournament.
~ Initial game field prep and light fees are included in the daily rental fee, but not in hourly rental fees.
NOTE:
1. The Regular Rate applies to non-resident individuals of College Station.
2. The Regular Rate for team fees applies to teams that have less than 75% College Station resident participation on the team.
PAVILION RENTALS PER DAY
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Bee Creek (100); Oaks (40) / W.A. Tarrow
1. Park (100) Pavilion
Monday – Thursday $75 $75 $150 $100 $150 $100 $250 $125
Friday – Sunday & Holidays $100 $100 $190 $125 $190 $125 $300 $150
Deposit $150 $150 $300 $200 $300 $200 $200 $200
2. Central (200) / Southwood Pavilions (300)
Monday – Thursday $125 $125 $225 $150 $225 $150 $400 $200
Friday – Sunday, and Holidays $200 $200 $340 $225 $340 $225 $500 $250
Deposit $150 $150 $300 $200 $300 $200 $200 $200
3. John Crompton Park Pavilion (80)
Monday – Thursday $100 $100 $190 $125 $190 $125 $300 $150
Friday – Sunday, and Holidays $150 $150 $265 $175 $265 $175 $400 $200
Deposit $150 $150 $300 $200 $300 $200 $200 $200
4. American Pavilion in Veterans Park (500)
Monday – Thursday $200 $200 $375 $250 $375 $250 $600 $300
Friday – Sunday, and Holidays $300 $300 $525 $350 $525 $350 $700 $350
Deposit $300 $300 $600 $400 $600 $400 $400 $400
5. Pavilion Transfer / Cancellation Fee Per Change $10 $10 $10 $10 $20
6. Dog Park Rentals – (Steeplechase Park and
University Park) Per day
N/A
$110 $225 $150 $225 $150 $300 $150
237
August 12, 2011 Page 2
PAVILION RENTALS PER DAY
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
~ Deposits are refundable if the facility is left clean, damage-free, and the keys are returned.
~ Deposits are refundable, less the $10 cancellation fee if reservation is cancelled no later than seven (7) days prior to rental date.
~ ( ) – The parenthesis by each pavilion shows the limit of occupants that the pavilion can facilitate.
WOLF PEN CREEK AMPHITHEATER 2008 2009 2010 2011 2012
Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun Mon -Thur Fri-Sun
1. Amphitheater Rentals Per Day:
Private Rental $300 $400 $300 $400 $300 $400 $300 $400 $500 $600
Non Commercial ~ Benefit Rental $600 $700 $600 $700 $600 $700 $600 $700 $750 $900
Professional/Commercial Rentals $1,000 $1,100 $1,000 $1,100 $1,000 $1,100 $1,000 $1,100 $1,000 $1,200
2. Green Room Meetings Four Hours or Less
Non Commercial $75 $100 $75 $100 $75 $100 $75 $100 $80 $110
Commercial $100 $150 $100 $150 $100 $150 $100 $150 $110 $175
3. Green Room Meetings Up to Twelve Hours
Non Commercial $200 $250 $200 $250 $200 $250 $200 $250 $220 $275
Commercial $250 $300 $250 $300 $250 $300 $250 $300 $275 $325
4. Green Room Social Events ~ Four Hrs or Less
Non Commercial $100 $125 $100 $125 $100 $125 $100 $125 $110 $140
Commercial $125 $175 $125 $175 $125 $175 $125 $175 $150 $200
5. Green Room Social Events ~ Up to Twelve Hrs.
Non Commercial $250 $300 $250 $300 $250 $300 $250 $300 $275 $325
Commercial $300 $350 $300 $350 $300 $350 $300 $350 $325 $375
6. Deposit - Amphitheater or Green Room Rentals Varies $200-$600
7. The Plaza at Wolf Pen Creek
Rental (Includes Pavilion and Restrooms) $100 $150 $100 $150 $100 $150 $100 $150 $110 $160
Deposit (Security, Damage, Clean-up) $100 $100 $100 $100 $200
8. Other Non-typical Events Rate based on event
9. Discounts for Three or More Dates Reserved 15% 15% 15% 15% 15%
10. Alcohol Surcharge for any Function $50 $50 $50 $50 $50
~ A percentage of ticketing and fees for service personnel and vending charges will be added accordingly for amphitheater rentals.
~ A percentage of the gate will be negotiated for commercial events.
~ Non Commercial is defined as: Non-profit, student, civic or private.
~ Security deposits are based upon participants/attendees.
Fees approved by Parks and Recreation Advisory Board: August 9, 2011
Fees approved by City Council:
CEMETERY FEES 2008 2009 2010 2011 2012
1. College Station Cemetery: Standard Space $600 $950 $1,125 $1,125 $1,125
Cremate Space $250 $300 $350 $350 $350
Infant Space $100 $150 $175 $175 $175
2. Memorial Cemetery of College Station:
Municipal Section: Standard Space $950 $950 $1,125 $1,125 $1,125
“ “ “ Columbaria Niche $600 $600 $690 $690 $690
“ “ “ Infant Space $150 $150 $175 $175 $175
Aggie Field of Honor: Standard Space $1,950 $2,000 $2,350 $2,350 $2,350
“ “ “ Columbaria Niche $1,200 $1,200 $1,380 $1,380 $1,380
Cemetery Fees approved by Cemetery Advisory Committee at June 7, 2011 Meeting.
Cemetery Fees approved by City Council:
238
October 18, 2011 Page 1 of 8
PARKS & RECREATION DEPARTMENT
2012 REC FUND FEES
ADULT SPORTS PER TEAM
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. Volleyball (No Field Redevelopment Fee Included) $190 $190 $210 $210 $210 $420 $210
2. Softball (Includes $95/Team Field Redevelopment Fee)
Play-Off League: Spring and Summer/Fall* $355 $355 $390 $390 $390 $780 $390
3. Kick Ball N/A N/A $375 $375 $375 $790 $395
4. Outside League Field Redevelopment Fee Per Team $75 $75 $145 $95 $145 $95 $145 $95
5. Outside League Per Game Contract Fee $10 $10 $15 $10 $15 $10 $30 $15
6. Adult Sports Transfer / Cancellation Fee $10 $10 $10 $10 $20
7. Late Registration Fee Adult Sports / Youth Sports $20 / $10
CONFERENCE CENTER 2008 2009 2010 2011 2012
1. Commercial Rental Rates (Companies or Businesses)
Room 101:
Monday - Thursday: 4 Consecutive Hours or Less $55 $55 $60 $60 $80
8 am - 5 pm $65 $65 $75 $75 $100
6 pm - Close $70 $70 $80 $80 $85
Friday: 4 Consecutive Hours or Less n/a n/a n/a n/a $100
8 am - 5 pm n/a n/a n/a n/a $115
6 pm - Close n/a n/a n/a n/a $110
Saturday: 4 Consecutive Hours or Less n/a n/a n/a n/a $180
8 am - 5 pm n/a n/a n/a n/a $200
6 pm - Close n/a n/a n/a n/a $190
Sunday charge is included in 2012 rate, whereas in previous years it was
an added fee, plus the regular rate. Refer to #5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $55 $55 $60 $60 $135
8 am - 5 pm $65 $65 $75 $75 $175
6 pm - Close $70 $70 $80 $80 $155
Room 102*, 103, 104, 106*
Monday - Saturday: 4 Consecutive Hours or Less $45 $45 $50 $50 $60
8 am - 5 pm $55 $55 $60 $60 $90
6 pm - Close $60 $60 $65 $65 $65
Sunday charge is included in 2012 rate whereas in previous years it was
an added fee plus the regular rate. Refer to # 5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $45 $45 $50 $50 $125
8 am - 5 pm $55 $55 $60 $60 $160
6 pm - Close $60 $60 $65 $65 $140
Room 105:
Monday - Saturday: 4 Consecutive Hours or Less $55 $55 $60 $60 $80
8 am - 5 pm $65 $65 $75 $75 $100
6 pm - Close $70 $70 $80 $80 $85
Sunday charge is included in 2012 rate, whereas in previous years it was
an added fee plus the regular rate. Refer to #5 Additional Fees.
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October 18, 2011 Page 2 of 8
CONFERENCE CENTER, Continued 2008 2009 2010 2011 2012
Sunday: 4 Consecutive Hours or Less $55 $55 $60 $60 $135
8 am - 5 pm $65 $65 $75 $75 $175
6 pm - Close $70 $70 $80 $80 $155
Room 127:
Monday - Thursday: 4 Consecutive Hours or Less $125 $125 $140 $140 $140
8 am - 5 pm $165 $165 $180 $180 $180
6 pm - Close $175 $175 $190 $190 $190
Friday Flat Rate: 8 am - Close $225 $225 $250 $250 $400
Saturday Flat Rate: 8 am - Close $450 $450 $500 $500 $600
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to #5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $125 $125 $140 $140 $215
8 am - 5 pm $165 $165 $180 $180 $280
6 pm - Close $175 $175 $190 $190 $265
2. Non-Commercial Rental Rates (Individuals or groups / not companies or businesses.)
Room 101:
Monday - Thursday: 4 Consecutive Hours or Less $25 $25 $30 $30 $65
8 am - 5 pm $40 $40 $45 $45 $90
6 pm - Close $35 $35 $40 $40 $70
Friday: 4 Consecutive Hours or Less n/a n/a n/a n/a $85
8 am - 5 pm n/a n/a n/a n/a $100
6 pm - Close n/a n/a n/a n/a $90
Saturday: 4 Consecutive Hours or Less n/a n/a n/a n/a $165
8 am - 5 pm n/a n/a n/a n/a $180
6 pm - Close n/a n/a n/a n/a $170
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to # 5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $25 $25 $30 $30 $115
8 am - 5 pm $40 $40 $45 $45 $150
6 pm - Close $35 $35 $40 $40 $120
Room 102*, 103, 104, 106*
Monday - Saturday: 4 Consecutive Hours or Less $20 $20 $25 $25 $50
8 am - 5 pm $35 $35 $40 $40 $80
6 pm - Close $30 $30 $35 $35 $55
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to #5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $20 $20 $25 $25 $100
8 am - 5 pm $35 $35 $40 $40 $140
6 pm - Close $30 $30 $35 $35 $110
Room 105:
Monday - Saturday: 4 Consecutive Hours or Less $25 $25 $30 $30 $65
8 am - 5 pm $40 $40 $45 $45 $90
6 pm - Close $35 $35 $40 $40 $70
Sunday charge is included in 2012 rate, whereas in previous years it was an
added fee plus the regular rate. Refer to # 5 Additional Fees.
Sunday: 4 Consecutive Hours or Less $25 $25 $30 $30 $115
8 am - 5 pm $40 $40 $45 $45 $150
6 pm - Close $35 $35 $40 $40 $120
Room 127:
Monday - Thursday: 4 Consecutive Hours or Less $60 $60 $65 $65 $80
8 am - 5 pm $110 $110 $125 $125 $140
6 pm - Close $80 $80 $90 $90 $120
Friday Flat Rate: 8 am - Close $225 $225 $250 $250 $400
Saturday Flat Rate: 8 am - Close $450 $450 $495 $495 $600
Sunday charge is included in 2012 rate whereas in previous years it was an
added fee plus the regular rate. Refer to # 5 Additional Fees.
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October 18, 2011 Page 3 of 8
CONFERENCE CENTER, Continued 2008 2009 2010 2011 2012
Sunday: 4 Consecutive Hours or Less $60 $60 $65 $65 $150
8 am - 5 pm $110 $110 $125 $125 $225
6 pm - Close $80 $80 $90 $90 $165
3. Room Rental Deposits (For all Groups) *
Deposit for Room 127 $100 $100 $110 $110 $150
Deposit for Room 101 & 105 $55 $55 $75
Deposit for 102,103,104 & 106 $55 $55 $55
4. Kitchen Rental $20 $20 $40 $40 $40
Kitchen Deposit $55 $55 $55
5. Additional Fees
Weekdays: For time between 5:00 – 6:00 p.m., this time is based on
availability, plus this extra fee. The fee is waived if reservation is from 8
a.m. to close. No extra fee on Room 101 or 127 with flat rate. $25 $25 $30 $30 $30
Sunday: This fee is added to commercial / non-commercial rates
1-5 Consecutive Hours
$60
$60
$65
$65
Charge included in
rate
1-5 Hours Split, or over 5 Consecutive Hours
$85
$85
$90
$90
Charge included in
rate
6.. Alcohol Permit N/A N/A N/A $55 $55
7. Catering Deposit $50 $50 $55 $55 $55
8. Patio Based on Availability (2) $25 Each $25 Each $25
Patio with Rental of Room 102 or 106 No Charge No Charge No Charge
9. Audio/Visual Equipment
Amplifier (2) $20 Each $20 Each $20 Each
Speakers (3) $10 Each $10 Each $10 Each
Microphone, Wireless Handheld (1) $30 Each $30 Each $30 Each
Microphone, Wireless Clip-on (3) $30 Each $30 Each $30 Each
Microphone on Stand (3) $20 Each $20 Each $20 Each
Microphone on Tabletop (6) $20 Each $20 Each $20 Each
(ALL MICROPHONES REQUIRE AN AMPLIFIER)
Multi-media Projector (1) $100 Each $100 Each $100 Each
Portable CD Player (1) $10 Each $10 Each $10 Each
Television, 32” with DVD/VCR (2) $25 Each $25 Each $25 Each
Television, 27” with DVD/VCR (1) $25 Each $25 Each $25 Each
10. Podiums
Upright with Microphone (3) $15 Each $15 Each $15 Each
Upright without a Microphone (1) $5 Each $5 Each $5 Each
11. Reception/Party Items
Candles 6” x 3 ½”, with Holder (50) $1 Each $1 Each $1 Each
Lattice Screens – White, Folding 8’ x 6’ (4) $10 Each $10 Each $10 Each
Wedding Arch, White, Metal (1) $15 Each $15 Each $15 Each
Wedding Arbor Trellis, White Wooden (1) $25 Each $25 Each $25 Each
Mirror Ball (Available in Room 127 Only) $10 Each $10 Each Included w/ Room
Piano (1) $20 Each $20 Each $20 Each
12. Kitchen Items
Ice Machine (Per 20 Pounds) $2.50 Each $2.50 Each $2.50 Each
13. Meeting/Conference Equipment
Flip Chart without Paper (3) $5 Each $5 Each $5 Each
Flip Chart with Paper (3) $10 Each $10 Each $20 Each
Silk Plants (15) $40 Each $40 Each $40 Each
Stage Extenders 4’ x 7’, One-step 3’ x 1’ (2) $15 Each $15 Each $15 Each
241
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CONFERENCE CENTER, Continued 2008 2009 2010 2011 2012
14. Other Services:
Copies (Per Copy) Maximum 100 Per Day ** $.10* $.10* $.10* $.10* $.10*
Faxes ~ Local (Per Page) $1 $1 $1 $1 $1
Long Distance (First Page / Each Additional Page) $2 / $1 $2 / $1 $2 / $1 $2 / $1 $2 / $1
Trip Charge (For Food) $5 $10 $20 $20 $20
Coffee (Per Cup) Includes Coffee Pot, Coffee, 8 oz. Cups,
Cream, Sweeteners and Napkins (10 Cup Minimum and in 10
cup increments)
.50 cents .50 cents .50 cents/Cup .50 cents/Cup .65 cents/Cup
Donuts and/or Cold Drinks Market Price + Trip Charge
Room or Date Transfer / Cancellation Fee Per Change * $10 $10 $10 $10 $10
Set-up Changes Less than 12 Hours Prior to the Event $10 $10 $20
Open Early Before 7:00 a.m., Monday through Friday or
before 8:00 am, Saturday & Sunday
$75
$75
$75
Late Closing 11;00 p.m. – 12:00 a.m., Sunday - Thursday $75 $75 $75
Late Closing 1:00 a.m. – 3:00 a.m., Friday - Saturday $75 / Hour $75 / Hour $75 / Hour
Custodial Service Arranged in Advance, One Hour Min. $15 / Hour $15 / Hour $40/Hour
Unarranged Custodial Clean-up $30 / Hour $30 / Hour $75/Hour
Use of Wi-Fi Internet Connection Service – Room 101 and 127 $25 $25 No Charge
ANY Unstipulated Occupancy Time Per Contract Agreement for
Early Arrival or Late Departure $90 / Hour $90 / Hour $90 / Hour
~ Deposits are refundable upon compliance with all rules, regulations, and clean-up requirements by client and caterer.
* Deposits are refunded less half of the deposit), if the reservation is cancelled sixty (60) days prior to the event.
** Per Section 111.61 of the Texas Administrative Code.
2008 2009
2010 2011 2012
INSTRUCTION FEES PER PERSON
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. Swim Lessons
45-Minute Lesson $45 $45 $70 $45 $70 $45 $90 $45
25-Minute Lesson* $35 $40 $60 $40 $60 $40 $80 $40
2. Stroke Clinic $45 $45 $75 $50 $75 $50 $100 $50
3. Water Fitness Pass
Morning Pass – Fall, Spring, Summer $80 $80 $120 $80 $120 $80 $160 $80
Night Pass – Fall, Spring, Summer $60 $60 $90 $60 $90 $60 $120 $60
Morning Pass – Winter $60 $60 $90 $60 $90 $60 $120 $60
Night Pass – Winter $45 $45 $70 $45 $70 $45 $90 $45
4. Instruction Transfer / Cancellation Fee $10 $10 $10 $10 $20
5. USTA Tennis League $90 $90 $150 $100 $150 $100 $200 $100
6. Tennis Lessons $65 $65 $105 $70 $105 $70 $140 $70
* Children ages 5 and under attend only a 25-minute lesson. All other lessons are 45 minutes in length.
LINCOLN CENTER
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. School Year Membership Pass: Includes Boys and Girls Club Membership
Youth (17 & Under) $20 $20 $30 $20 $30 $20 $60 $30
Low Income Eligible $10 $10 $15 $10 $15 $10 $40 $20
2. Summer Membership Pass $100/$50 $100/$50 $100 $50 $100 $50 $100 $50
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October 18, 2011 Page 5 of 8
LINCOLN CENTER, Continued
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
3. Late Pick-up Fee:
1st Fifteen Minutes $5 $5 $5 $5 $5 $5 $10 $5
Each Additional Minute Thereafter $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $2.00 $1.00
Adult (18 & Over) Annual (12 Month)
4. Membership Pass
$40
$40
$70
$45
$70
$45
$150
$75
Non-Member Guest Pass Per Day
5. (Youth or Adult)
$2
$2
$3
$2
$3
$2
$4
$2
6. Gym Deposit Per Day (8 hour block) $250 $250 $375 $250 $375 $250 $550 $275
Half Court Rental Per Hour (4 hour max) $25 $25 $45 $30 $45 $30 $80 $40
Full Court Rental Per Hour (4 hour max) $35 $35 $60 $40 $60 $40 $100 $50
Gym Event (Per Chair) $.35 $.35 $.35 $.35 $.35 $.35 $1.00 $.50
All Day Usage (More than 4 hours) $225 $225 $375 $250 $375 $250 $550 $275
Concession Usage $20 $20 $30 $20 $30 $20 $60 $20
Game Room / Multi-purpose Room Rental
7. Per Hour (4 hour minimum)
$20/Hour
$20/Hour $40/hour
$25/hour $40/hour $25/hour $60/hour $30/hour
Deposit $75 $75 $115 $75 $115 $75 $200 $100
Community Room Rental Per Hour
8. (3 hour maximum) $25/Hour $25/Hour $45 $30 $45 $30 $80 $40
Deposit $100 $100 $150 $100 $150 $100 $300 $150
Kitchen Fee $20 $20 $40 $25 $40 $25 $50 $25
Special Event Fee (Funerals, weddings,
9. parties) $250 $250 $415 $275 $415 $275 $600 $300
10. Miscellaneous Charges:
Copies (Per Copy) * $.10* $.10* $.10 / Copy $.10 / Copy $.10 / Copy
Faxes ~ Local (Per Page) $1.00 $1.00 $1.00 / Page $1.00 / Page $1.00 / Page
Faxes ~ Long Distance (Per Page)
$2 First
Pg, $1 Ea.
Addt’l Pg.
$2 First
Pg, $1 Ea.
Addt’l Pg.
$2 First Pg,
$1 Ea. Addt’l Page
$2 First Pg,
$1 Ea. Addt’l Page
$2 First Pg,
$1 Ea. Addt’l Page
11. Gym or Room Transfer / Cancellation Fee
N/A
N/A
$10.00
$10.00
$20
~ All rooms are subject to an after-hour charge of $20 per hour. The after-hour charge is based on any request to use facilities beyond
the Center’s normal operating hours.
~ Special Event fee includes the rental of the gym, Community Room, sound system, and 450 chairs.
* Per Section 111.61 of the Texas Administrative Code.
PERMITS & COMMISSIONS 2008 2009 2010 2011 2012
1. Vendor Permit $50 $50 $50 $50 $50
Alcohol Permit (Required when alcohol is served at Lincoln Center,
2. Southwood Center, Conference Center, and Veterans Park rentals.)
N/A
N/A
N/A
$55
$55
3. Commissions: (Gross Sales minus Sales Tax)
Food & Drinks N/A 10 - 15 % 10 - 15 % 10 - 15 % 10 - 15 %
Other Goods N/A 10 - 15 % 10 - 15 % 10 - 15 % 10 - 15 %
Alcoholic Beverages N/A 20 - 25 % 20 - 25 % 20 - 25 % 20 - 25 %
RACE EQUIPMENT RENTALS
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. Printing Stop Watch / Non-printing Stop Watch $10 / $5 $10 / $5 $15 $10 $15 $10 $30 $15
2. Cones (10) $10 $10 $15 $10 $15 $10 $30 $15
3. Bases, Poles, and Flagging (10) $10 $10 $15 $10 $15 $10 $30 $15
4. Big Time Clock $50 $50 $90 $60 $90 $60 $150 $75
5. Water Cooler / Ice Chest $5 / $5 $5 / $5 $10 / $10 $5 / $5 $10 / $10 $5 / $5 $10 $5
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October 18, 2011 Page 6 of 8
RACE EQUIPMENT RENTALS
2008
2009
2010 2011 2012
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
6. Tables $10 $10 $15 $10 $15 $10 $30 $15
7. Traffic Flags and Vests (10) $5 $5 $10 $5 $10 $5 $20 $10
Rental Package #1: Big time clock, 1 printing
stopwatch, 10 cones, 10 bases/poles and flagging, 2
8. water coolers, 2 tables, 10 traffic flags and vests.
$75
$75 $130 $85 $130 $85 $200 $100
Rental Package #2: Big time clock, 2 printing
stopwatches, 30 cones, 20 bases/poles and flagging,
9. 6 water coolers, 4 tables, 15 traffic flags and vests.
$100
$100 $150 $100 $150 $100 $250 $125
Rental Package #3: Big time clock, 4 printing
stopwatches, 60 cones, 30 bases/poles and flagging,
10. 12 water coolers, 6 tables, 20 traffic flags and vests.
$125
$125 $190 $125 $190 $125 $300 $150
11. Deposit for Any Package N/A $200
SOUTHWOOD CENTER FACILITY RENTALS 2008 2009 2010 2011
2012
Regular
Rate
Discount
Rate
1. Meeting Room Rental, Per Hour $15 $15 $20 $25 $50 $25
Deposit $50 $50 $50 $50 $100 $50
2. Dance/Game Room Rental, Per Hour $25 $25 $30 $35 $60 $30
Deposit $50 $50 $50 $50 $200 $100
3. Whole Facility Rental Per Hour (Excludes Computer Lab) $50 $50 $75 $75 $150 $75
Deposit $75 $75 $75 $75 $150 $75
4. Additional Attendance Fee Per Hour * N/A $10 $10 $10 $20 $10
5. Room or Rental Transfer / Cancellation Fee N/A N/A $10 $10 $20
6. Computer Lab Rental Per Hour $15 $40 $20
7. Alcohol Permit (Required when alcohol is served) $55
* All rental rates are based on a party of 1-25 people. Additional fees are added per hour for over 25 attendees. Any rental expecting more
than 100 attendees must have prior Supervisor approval.
~ Deposits are refundable if the facility is left clean and damage-free.
~ Fees are assessed for special events and field trips.
SOUTHWOOD CENTER PROGRAMS 2008 2009 2010 2011
2012
Regular
Rate
Discount
Rate
1. School Year Teen Membership Pass $20 $20 $20 $100 $60 $30
2. Summer Teen Membership Pass $100 $50
3. Non-Member Guest Pass Per Day Teen or Senior $2 $2 $2 $2 $4 $2
4. Late Pick-up Fee:
1st Fifteen Minutes $10 $5
Each Additional Minute Thereafter $2.00 $1.00
5. Senior Annual Membership Pass $20 $40 $20
SWIMMING POOL ADMISSION 2008
2009 2010 2011 2012
1. General Admission Per Person (Ages 3 and up)
Hallaran/Thomas $2.50 $2.50 $3 $3 $3
Natatorium $2 $2 $3 $3 $3
Adamson $5 $5 $6 $6 $6
2. Discount Pass – 25 Swims
Hallaran/Thomas $50 $50 $60 $60 $60
Natatorium $40 $40 $60 $60 $60
*Adamson $85 $85 $100 $100 $100
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October 18, 2011 Page 7 of 8
SWIMMING POOL ADMISSION 2008
2009 2010 2011 2012
3. Family Season Pass (Up to Five Family Members)
Fee for Additional Members in Excess of Five N/A N/A $25 Per Person $25 Per Person $25 Per Person
Hallaran/Thomas Pass or Natatorium Pass $125/$125 $125/$125 $150 $150 $150
*Adamson $200 $200 $250 $250 $250
4. Individual Season Pass
Hallaran/Thomas $60 $60 $75 $75 $75
*Adamson $80 $80 $125 $125 $125
5. Special Day Care Fee @ Adamson, Per Child $2.75 $2.75 $3 $3 $3
2008 2009
2010 2011 2012
SWIMMING POOL RENTALS & OTHER
FEES
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
1. Pool Rentals (2 Hour Period. Limited weekend availability.)
Thomas/Hallaran: 25 people or fewer $100 $125 $225 $150 $225 $150 $300 $150
50 people or fewer $125 $150 $265 $175 $265 $175 $350 $175
51-76 people $175 $225 $375 $250 $375 $250 $500 $250
77-102 people $225 $300 $490 $325 $490 $325 $650 $325
Each hour after initial 2 hours $75 $100 $190 $125 $190 $125 $250 $125
Adamson: 99 people or fewer $275 $300 $490 $325 $490 $325 $650 $325
199 or fewer $325 $350 $565 $375 $565 $375 $750 $375
299 or fewer $425 $425 $675 $450 $675 $450 $900 $450
300+ $525 $600 $900 $600 $900 $600 $1,200 $600
Each hour after initial 2 hours $125 $150 $225 $150 $225 $150 $300 $150
2. Adamson Baby Pool Rental - (2 Hour Period) N/A $130 $85 $85 $85
3. Pool Parties Per Person – (2 Hour Period)
Theme Party – Eight (8) Person Minimum:
Southwood / Thomas $6.00 $6.50 $6.50 $6.50 $8
Adamson Lagoon $8.00 $8.50 $8.50 $8.50 $10
Catered Theme Party: Southwood / Thomas $7.25 $7.75 $7.75 $7.75 $11.75
Adamson Lagoon $9.50 $10 $10 $10 $14
Pavilion Party (Four-table limit): First table $20 $20 $20 $20 $20
Additional tables (Max of 3) $10 $10 $10 $10 $15
Additional Pizza Cost, Per Pizza $8
4. Junior Lifeguard Program Per Person Per Session $70 $75 $75 $75 $75
5. Junior Lifeguard Level 2, Per Session $70
$25 +
Cert. Fees $25 + Cert. Fees $25 + Cert. Fees $25 + Cert. Fees
6. Other Pool Fees:
Texas SuperGuard Competition Per Person $20 $20 $20 $20 $25
Swim Diaper Fee Per Diaper $1 $1 $1 $1 $1
Tube Rental Fee $1 $1 $1 $1 $2
Deposit $2 $2 $2 $2 $3
Locker Rental Fee $1 $1 $1 $1 $2
Deposit $2 $2 $2 $2 $3
Duck Derby (Sponsor a duck July 4th) Per Person $2 $2 $2 $2 $2
Itzy Bitzy Tiny Cutie Bathing Beauty & Handsome
Boy Contest on July 4th, Per Person
$3
$3
$3
$3
$3
“Schools Out Blow Out” at Adamson Lagoon
CSISD Only $200 $200 $200 $200 50% of Regular Rate
Pool Trout Fish-out Per Person (Ages 3 and up) $3 $3 $3 $3 $5
Over the 5-fish limit (Per fish) $1.50 $1.50 $1.50 $1.50 $2
7. Educational Class Rental Per Hour $25 $25 $25 $25 $25
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October 18, 2011 Page 8 of 8
2008 2009
2010 2011 2012
SWIMMING POOL RENTALS & OTHER
FEES
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Regular
Rate
Resident
Discount
Rate
Adamson Lagoon – (CSISD Only) Summer Day
8. Camp Use, Per Child, $2 $2 $3 $2 $3 $2 $3 $2
9. Natatorium Team Use Fee, Per Person, Per
Season, Plus Staff Time $10 $10 $15 $10 $15 $10 $20 $10
10. Pool Rental, Junior Lifeguard Transfer/Cancellation
Fee
N/A N/A $10
$10 $20
11. Discount Group Fee
Southwood/Thomas Per Person $2.40
Adamson Lagoon $4
12. Lost Discount Pool Pass $5
13. Hydrodynamics
25 People or Less $165
50 People or Less $250
75 People or Less $290
100 People or Less $325
14. Blinn College Fee, Per Semester Based on Use
15. Lifeguard Training Fee, Per Person $150
16. CPR/First Aid Certification Fee, Per Person $25
Local Gym Fitness Swim Pass, Good Only During
17. Lap Swim Times, Per Person
$50
*Adamson passes are also valid at Southwood Hallaran and Thomas pools, excluding the CSISD Natatorium. All discount passes are
priced for 25 swims.
YOUTH SPORTS PER CHILD 2008 2009 2010 2011 2012
Basketball / Youth Volleyball / Flag Football* / Per
1. Child (* Includes Field Redevelopment Fee) $55 / $50 $55 $60 $60 $60
2. Outside League Field Redevelopment Fee Per Child ~ All Sports $10 $10 $10 $10 $10
3. Challenger Sports (Basketball, Bowling, Soccer) $15 $15 $15 $15 $15
4. Swim Team (No Field Redevelopment Fee Included) $100 / $90 $100 $110 $110 $110
5. Youth Sports / Swim Team Transfer / Cancellation Fee Per Child $10 $10 $10 $10 $20
XTRA EDUCATION CLASSES 2008 2009 2010 2011 2012
~ All Xtra Education class fees will be set according to the individual needs of each class. Based upon 100 % Cost Recovery.
1. Class Transfer / Cancellation Fee $10 $10 $10 $10 $20
Fees approved by Parks and Recreation Advisory Board: August 9, 2011
Fees approved by City Council:
246
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING MINUTES
7:00 PM, Tuesday, August 9, 2011
The Green Room at Wolf Pen Creek ~ 1015 Colgate
College Station, TX 77840
STAFF PRESENT: David Schmitz, Director; Amanda Putz, Board Secretary; Marci
Rodgers, Senior Services Coordinator; David Gerling, Special
Facilities Superintendent; Peter Lamont, Recreation
Superintendent; Pete Vanecek, Senior Park Planner
BOARD PRESENT: Gary Erwin, Chair; Susan Fox, Billy Hart, Gerard Kyle, Jon
Denton
VISITORS: Jodi Warner, 4404 Spring Branch Court, College Station, TX
1. Call to order and Roll Call: The meeting was called to order with a quorum
present at 7:00 p.m.
2. Possible action concerning requests for absences of members: George
Jessup, Shane Wendel, and Douglas Becker had submitted requests for absence.
Jon Denton made a motion to approve the absence requests submitted, and Susan
Fox seconded the motion. The vote was called. All were in favor, and the motion
passed unanimously.
3. Hear visitors: Hearing none, this item was closed.
4. Consideration, possible approval, and discussion of minutes from the
meeting of June 14, 2011: Billy Hart made a motion to approve the minutes as
submitted, and Jon Denton seconded the motion. The vote was called. All were in
favor, and the motion passed unanimously.
5. Consideration, possible approval, and discussion on the Senior Advisory
Committee appointments: Marci Rodgers, Senior Services Coordinator,
reported on the applications that were sent in for the committee. The Senior
Advisory Committee voted within themselves and suggested that Joanna Yeager be
appointed as Chair, and Frank Duchmasclo be appointed as Vice Chair. Billy Hart
made a motion to approve the applicants, and Jon Denton seconded the motion.
The vote was called. All were in favor, and the motion passed unanimously with a
vote of 5 - 0. (Douglas Becker, George Jessup , and Shane Wendel were absent)
6. Update on Park Maintenance Standards Quarterly Report for FY11: David
Schmitz, Director; reported on the Park Maintenance Standards Quarterly Report.
This was an informational item only, and no action was required.
247
2
August 9, 2011
Parks and Recreation
Advisory Board Minutes
7. Consideration, possible approval, and discussion concerning the new fee
schedule: David Schmitz reported on the new fee schedule. He explained that the
fees were to be put forth toward the 2012 budget. Discussion followed. Jon
Denton made a motion to approve the new fee schedule, and Gerard Kyle seconded
the motion. The vote was called. All were in favor, and the motion passed
unanimously.
8. Discussion and possible action concerning the Mayors Council on Physical
Fitness: Peter Lamont, Recreation Supervisor, reported on the Mayor’s Council on
Physical Fitness. He explained that the Council has run into the problem of not
being able to have a quorum at a majority of the meetings, which would be 8
members. It was suggested that the Council become a sub-committee of the parks
and recreation advisory board. The suggestion was that there be three parks and
recreation advisory board members, and four to six members from the public
(appointed by the Mayor) as being the structure of the committee. Mr. Lamont
explained that by redoing the structure it would take another amendment of the
Bylaws. Mr. Lamont summarized the proposal to the Board as a revamped
structure that encompasses more energy, and to reorganize the amount of
members on the Council.
Billy Hart made a motion to reorganize the Mayor’s Council on Physical Fitness as a
hybrid sub-committee of the parks and recreation advisory board consisting of
three members from the parks and recreation advisory board, and four to six
members of the public at large appointed by the Mayor, and Gerard Kyle seconded
the motion. Discussion followed. The vote was called. All were in favor, and the
motion passed unanimously.
9. Discussion and possible action concerning the Parks and Recreation
Advisory Board Goals for FY11: Discussion followed. This was an informational
item only, and no action was required.
10. Report, possible action, and discussion concerning the current Capital
Improvements Program: Pete Vanecek, Senior Park Planner, reported on the
Capital Improvement Project Lists. This was an informational item only, and no
action was required.
Capital Improvements and Park Land Dedication Project Lists of July and
August 2011.
11. Presentation, possible action, and discussion on future agenda items: A
Board Member may inquire about a subject for which notice has not been
given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a
proposal to place the subject on an agenda for a subsequent meeting.
Next Regular Meeting ~ September 13, 2011, The Green Room at Wolf
Pen Creek
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3
August 9, 2011
Parks and Recreation
Advisory Board Minutes
12. Adjourn: Billy Hart made a motion to adjourn the meeting, and Jon Denton
seconded the motion. The vote was called. All were in favor, and the
meeting adjourned at 7:42 p.m.
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COLLEGE STATION CEMETERY ADVISORY COMMITTEE
REGULAR MEETING MINUTES
Tuesday, June 7, 2011, 11:00AM
College Station Conference Center, Room 106
1300 George Bush Drive ~ College Station, TX 77840
______________________________________________________________________________
MEMBERS PRESENT: Weldon Kruger, Chair; Sarah Adams, Randy Matson, Sara
Mirza, Dick Birdwell
STAFF PRESENT: Ross Albrecht, Forestry/Urban Landscape Manager; Robert
Hole, Cemetery Sexton; Helen Banks, Secretary
MEMBERS ABSENT: Bahman Yazdani, Shaundell Feast, Virginia Reese
1. Call to order: The meeting was called to order with a quorum present at 11:04 a.m.
2. Requests for absences of members: Virginia Reese and Bahman Yazdani sent in requests
for absence. Dick Birdwell made a motion to approve the absence request s submitted, and
Sarah Adams seconded the motion. The vote was called. All were in favor, and the motion
passed unanimously.
3. Presentation, possible action, and discussion on the approval of Cemetery Advisory
Committee December 14, 2010 minutes: Dick Birdwell made a motion to approve the
minutes as submitted, and Randy Matson seconded the motion. The vote was called. All
were in favor, and the motion passed unanimously.
4. Administering the Oath of Office and Swearing in of new and reappointed committee
members: Hearing none, this item was closed.
5. Presentation, possible action, and discussion on potential space price increase for
Fiscal Year 2012: Ross Albrecht presented this item to the committee. Discussion
followed. Dick Birdwell made a motion to recommend to Council not to increase space
prices for Fiscal Year 2012, and Sarah Adams seconded the motion. The vote was called.
All were in favor, and the motion passed unanimously.
6. Presentation, possible action, and discussion on a potential recommendation to move
the committee size back to 7 members: Ross presented this item to the committee.
Discussion followed. Sarah Adams made a motion to recommend to Council to change the
committee size back to 7 members, and Randy Matson seconded the motion. The vote was
called. All were in favor, and the motion passed unanimously.
250
7. Presentation, possible action, and discussion on future agenda items: A Committee
Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting.
Gift giving opportunities to the College Station municipal cemetery systems.
8. Hear visitors: Hearing none, this item was closed.
9. Adjourn: Randy Matson made a motion to adjourn the meeting and Sarah Adams
seconded the motion. The vote was called. All were in favor, and the meeting adjourned at
11:26 a.m.
251
252
October 27, 2011
City Council Regular Item No. 6
Appointment to Brazos County Appraisal District
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action and discussion regarding the appointment to the
Board of Directors for the Brazos County Appraisal District.
Background & Summary: As of December 31, 2011 the terms of the board of directors of the
appraisal district expire, and notification of the City’s appointment must be given to the
Appraisal District by November 15, 2011. This appointment will be for a two-year term
beginning on January 1, 2012. The current representative for College Station is Ronald Kaiser.
Mr. Kaiser has been contacted, and he has expressed his willingness to continue.
Budget & Financial Summary: There is no fiscal impact.
Attachments:
· Letter from Brazos County Appraisal District, dated August 22, 2011
253
254
October 27, 2011
City Council Regular Item No. 7
Board Appointment
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion on appointments to the Brazos
Valley Animal Shelter Board.
Background & Summary: At the October 13, 2011 Council Workshop, Councilmember
Mooney requested this item regarding the changes occurring within the Brazos Animal Shelter,
specifically, a review of board appointees.
Attachments:
· Bylaws
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Brazos Animal Shelter, Inc.
Bylaws
ARTICLE I – Title
Section 1.01. The name of the non-profit Corporation governed by these Bylaws is the Brazos
Animal Shelter, Inc.
ARTICLE II – Legal Status
Section 2.01. The Corporation is organized under the Texas Non-Profit Corporation Act and
other applicable Texas and Federal laws.
ARTICLE III – Purpose
Section 3.01. The purpose of the Corporation shall be to promote the health, safety, education
and welfare of the citizens of the Cities of Bryan and College Station and of Brazos County,
Texas, through the humane collection, care, treatment, detention and disposition of
abandoned, stray, wild and diseased animals and such other exclusively charitable and
education purposes within the meaning of section 501(c )(3) of the Internal Revenue Code of
1986 as amended.
Additionally, the Corporation shall offer its service and support to the Cities of
College Station and Bryan, Texas, and Brazos County, Texas, in fulfilling their obligations to
collect, care for, and detain stray and abandoned animals within their jurisdiction, to provide
rabies quarantine services, to administer the County licensing program, and to aid in support of
litigation in animal cruelty cases.
In furtherance thereof, the Corporation may purchase or lease property and
receive property by gift, devise or bequest, and invest and reinvest the same, and apply the
income and principle thereof, as the Board of Directors may from time to time determine,
either directly or through contributions to any charitable organization or organizations,
exclusively for charitable or educational purposes.
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In furtherance of its stated purposes, the Corporation shall have the general
powers enumerated in Chapter 22 of the Texas Business Organization Code and all other
relevant Texas statutes.
ARTICLE IV – Membership
Section 4.01. Membership. The Brazos Animal Shelter, Inc. shall have no members.
ARTICLE V – Board of Directors
Section 5.01. The Board of Directors will manage the corporate affairs of the Corporation.
Section 5.02. The Board of Directors shall consist of fifteen (15) voting members whose
nomination and approval shall be conducted in the following manner:
A. Three directors shall be appointed as follows:
(1) One citizen member appointed by the City Manager of the City of College
Station who is not an employee, officer, or elected official of the City of
College Station
(2) One citizen appointed by the City Manager of the City of Bryan who is not
an employee, officer, or elected official of the City of Bryan
(3) One citizen appointed by the County Judge of Brazos County, Texas who
is not an employee, officer, or elected official of Brazos County
B. Three directors shall be appointed as follows:
(1) One citizen member appointed by the City Council of the City of College
Station who may be an employee, officer, or elected official of the City of
College Station
(2) One citizen appointed by the City Council of the City of Bryan who may be
an employee, officer, or elected official of the City of Bryan
(3) One citizen appointed by the Commissioner’s Court of Brazos County,
Texas who may be an employee, officer, or elected official of Brazos
County
C. Nine at-large directors shall be determined as provided below.
Section 5.03. At-Large Directors. The remaining nine directors of the Board of Directors
shall serve two-year terms, with a maximum of three consecutive terms. At-large directors who
have served three consecutive terms are eligible for re-election or reappointment to the Board
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of Directors after they have been off the Board for at least one year. At-large directors of the
Board of Directors will be appointed to the Board upon nomination by the Nominating
Committee and election by a majority of the then-sitting Board. The Nominating Committee
shall submit nominations to the Board for at-large director positions at the August meeting
each year for those directors whose terms conclude on September 30 of that year. The Board
of Directors shall vote on said nominations at the September meeting of each year and the
terms of the officers elected to serve will commence on October 1 of each year. In the case of
vacancies in the at-large director positions, the Nominating Committee shall submit
nominations to the Board and the Board shall vote upon same as soon as is practical.
Section 5.04. Terms.
A. The initial fifteen (15) person Board of Directors shall hold office as follows:
(1) Each Director, whether appointed or at-large, shall serve for terms of two
years commencing on the first day of October following election or
appointment and ending the 30th day of September of the appropriate year,
except as hereinafter provided. In order to provide staggered terms, the
following members of the Board of Directors will initially serve a one-year
term:
a. One of the Directors provided for in Section 5.02A;
b. One of the Directors proved for in Section 5.02B; and
c. Five of the at-large Directors provided for in Section 5.02C.
(2) No Director shall serve more than three (3) consecutive two-year (2) terms
without a year off from the Board. A Director elected or appointed to an
initial one-year term may serve three (3) two-year (2) terms prior to being
required to take a year off from the Board.
Section 5.05. Qualifications of the Board of Directors. A member of the Board must reside or
own property within Brazos County, Texas
Section 5.06. Meetings. Regular meetings of the Board of Directors shall be held at least
monthly at a time and place to be fixed by resolution of the Board. Special Board meetings may
be called by, or at the request of, the President or any two directors. The director(s) requesting
a special meeting shall inform the Corporation’s Secretary of the information to be included in
the notice of the special meeting.
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Section 5.07. Quorum. A quorum shall consist of two-thirds (2/3) of the acting Board
members.
Section 5.08. Vote. The affirmative vote of a majority of Directors present shall be
required to take any action, unless otherwise provided for in these Bylaws.
Section 5.09. Duties. It is the duty of the Board of Directors to plan, supervise and
review the operations of the Corporation; to discover and analyze projects, plans and means of
furthering the purposes of the Corporation and to select such projects, plans and means as it
may deem worthy of implementation. The Board shall annually approve the budget submitted
to it by the Executive Director of the Corporation for the expenditure of all funds anticipated to
be available to it.
Directors will discharge their duties, including duties as committee members, in good faith, with
ordinary care, and in the manner they reasonably believe to be in the Corporation’s best
interest. In this context, “ordinary care” means the care that ordinarily prudent persons in
similar positions would exercise under similar circumstances. In discharging any duty imposed
or power conferred upon directors, directors may, in good faith, rely on information, opinions,
reports or statements, including financial statements and other financial data, concerning the
Corporation that has been prepared or presented by a variety of persons, including officers and
employees of the Corporation, professional advisors or experts such as accountants or legal
counsel. A Director is not relying in good faith if they have knowledge concerning a matter in
question that renders reliance unwarranted.
Directors are not deemed to have the duties of trustees of a trust with respect to the
Corporation or with respect to any property held or administered by the Corporation, including
property that may be subject to restrictions imposed by the donor or transferor of the
property.
Section 5.10. Delegating Duties. The Board may select advisors and delegate duties and
responsibilities to them, such as the power to sell, transfer, or otherwise dispose of the
Corporation’s assets and properties at a time and for a consideration that the Board deems
appropriate. The directors shall have no liability for actions taken or omitted by the advisors if
the Board acts in good faith and with ordinary care in selecting the advisor(s). The Board may
remove or replace the advisor(s) at any time and without cause.
Section 5.11. Removal. The Board may vote to remove a director at any time, without
cause, upon a vote of at least ten (10) members of the Board. The failure to attend three (3)
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consecutive Board meetings or any four (4) regular meetings in one fiscal year shall cause the
issue of removal to automatically be placed upon the agenda of the next succeeding meeting of
the Board of Directors after the last infraction. Removal of a director for failure to attend Board
meetings under this section requires good cause and a majority vote of the Board of Directors.
Section 5.12. Vacancies. Vacancies to the appointed position on the Board of Directors as
specified in Sections 5.02A and 5.02B shall be filled by the appropriate appointing body.
Vacancies occurring in the at-large director (Section 5.02C) positions shall be filed by a majority
vote of the Board of Directors for the unexpired portion of the term.
Section 5.13. Directors appointed under Section 5.02B may not vote on any matter relating to
the fiduciary or contractual relationship between the Corporation and the governmental entity
by which they are employed.
Section 5.14. Conflict of Interest in General. No officer or director of the Corporation
shall be interested (financially), directly or indirectly, in any contract relating to the operations
conducted by the Corporation, nor in any contract for furnishing services or supplies to the
Corporation, unless such contract is authorized by a majority of the Board of Directors at a
meeting in which the presence of such interested director(s) is not necessary for the purposes
of the quorum or for the purposes of a majority vote, and the fact and nature of such interests
is fully disclosed or known to the directors present at the meeting at which such contracts shall
be authorized.
Section 5.15. Manner of Acting. The act of a majority of the directors present at any
meeting at which a quorum is present shall be the act of the Board of Directors, unless the act
requires a vote by a greater number under these by-laws, in which case, an act by that number
of the Board of Directors shall be the act of the Board of Directors. The act of the Executive
Committee of the Board of Directors shall be the act of the Board of Directors, but is subject to
review and rescission by a majority of the Board of Directors at the Board’s next regular
meeting.
ARTICLE VI – Officers
Section 6.01. Number and Title. The Corporation’s officers shall be a President, Vice
President, Secretary, and Treasurer. An Executive Director will be hired by the Board of
Directors to serve the Corporation.
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Section 6.02. Election of Officers. The Nominating Committee shall present a slate of
officers to the full board at the Board’s August meeting each year. The slate shall consist of the
president, vice-president, secretary and treasurer, and one at-large member of the Board to
serve on the Executive Committee. The slate shall be voted upon at the September meeting,
and those elected shall take office for one-year terms on the following October 1. They shall
serve until their successors are chosen and qualified.
Section 6.03. Removal and Vacancies. Any officer elected may be removed by a vote of at
least ten (10) members of the Board whenever, in the Board’s judgment, the best interest of
the Corporation will be served thereby. Removing the officer will be without prejudice to the
officer’s contractual rights, if any. Election of an officer shall not of itself create a contractual
right. The Board may select a member of the Board of Directors to fill the vacancy of any office
for the unexpired portion of the officer’s term.
Section 6.04. Duties. Each Officer shall assume the responsibility for performing such
duties as are normally vested in such office being always subject to the policies and directions
of the Board of Directors.
A. President: The President shall preside at all meetings of the Board. The President is
responsible to the directors for overall direction of the affairs and the business of
the Board of Directors. The President may execute on behalf of the Board of
Directors any deeds, bonds, contracts, obligations or other instruments necessary or
convenient to transactions or other business that the directors have authorized,
except for cases where signing and execution thereof shall be expressly delegated by
the Board of Directors to some other officer or agent of the Board of Directors, or
shall be required by law to be otherwise signed or executed. The President shall be
the Chairman of the Executive Committee and shall be an ex-officio member of all
other committees of the Corporation, except the Nominating Committee. In
general, the President shall perform all duties incident to the office of President.
The Board may prescribe other duties from time to time.
B. Vice-President: In the absence of the President, the Vice President shall perform
the duties of the President. When so acting, the Vice President shall have all the
power of and be subject to all the restrictions upon the President. In the event of
the President’s inability or refusal to act, the majority of the Directors present at the
meeting at which a quorum is present may authorize the Vice President to preside.
The Vice President shall perform such other duties as from time to time may be
assigned by the President or by the Board of Directors. The execution of any
instrument of the Corporation by the Vice President shall be conclusive evidence, as
to third parties, of his authority to act for the President.
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C. Secretary: The Secretary of the Board of Directors shall cause a record to be
kept of the Proceedings of the Board of Directors. The Secretary will give all notices
as provided in these Bylaws or as required by law. This officer shall be custodian of
all books, documents, and papers filed with the Board of Directors, the minute book
or journal of the Board of Directors, and its official seal. The Secretary shall have the
authority to cause copies to be made of all the minutes and other records and
documents of the Board of Directors. The Secretary may certify under the official
seal of the Corporation that such copies are true copies. All persons dealing with the
Board of Directors may rely on such certification. The Secretary will perform duties
as assigned by the President of the Board and will perform all duties incident to the
office of Secretary.
D. Treasurer: The Treasurer also has the duty and authority, in addition to the
President or Executive Director, to control the financial matters for the Board of
Directors including but not limited to: receiving and giving receipts for monies due
and payable to the Corporation from any source; depositing all monies in the
Corporation’s name in banks or other depositories as these Bylaws provide or the
Board directs; writing checks and disbursing funds to discharge the Corporation’s
obligations, upon the co-signature of the President, Vice-President or Executive
Director; maintaining the Corporation’s financial books and records; and preparing
financial reports annually, with the aid of the Corporation’s professional staff. The
Treasurer performs other duties as assigned by the President of the Board and will
perform all of the duties incident to the office of the Treasurer.
E. Executive Director: The Executive Director shall be hired by and report to the
Board of Directors on such terms and conditions mutually agreeable and shall have
the authority to conduct all ordinary business on behalf of the Corporation and
execute and deliver on behalf of the Corporation any contract, conveyance, or
similar document not requiring approval by the Board of Directors and shall be a co-
signatory on all checks drawn on accounts of the Corporation along with either the
President, Vice-President, Secretary, or Treasurer. The Executive Director shall
cause to be made at each meeting of the Board of Directors a report on the various
operations, projects, and functions of the Corporation and shall provide an annual
report at the November meeting of the Board. The Executive Director serves at the
pleasure of the Board of Directors and is subject to termination without cause upon
a majority vote of the Board.
Section 6.05. Executive Committee of the Board of Directors. The officers of the Board of
Directors, the immediate past-president of the Board, and one member of the Board elected at
large shall form the Executive Committee of the Board of Directors. In the event that there is
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no immediate past president serving on the Board, two (2) members of the Board at large shall
be elected to the Executive Committee. The Executive Committee shall be authorized to
conduct the business of the Board between regular meetings of the Board and on an
emergency basis. The Executive Committee shall conduct an annual performance evaluation of
the Executive Director in writing. The Executive Committee shall report any action(s) taken to
the full Board at the next regular meeting of the Board.
ARTICLE VII – Committees
Section 7.01. Appointment. The President may from time to time appoint such
standing or ad hoc committees as he/she shall deem advisable to carry out the functions and
purposed of the Corporation.
Section 7.02. Nominating Committee. There shall be a nominating committee composed
of five (5) members of the Board of Directors, all of whom shall be elected by the Board-at-large
to one-year terms at the September meeting of the board each year, said terms commencing
on the following October 1. It shall be the responsibility of the Nominating Committee to
present a slate of officers pursuant to Section 6.02 of these Bylaws and to nominate new
members of the Board of Directors as vacancies occur. Any member of the Board is eligible to
serve on the Nominating Committee.
ARTICLE VIII – Fiscal Matters
Section 8.01. Budget. The Executive Director shall prepare an annual budget for
expenditure of all funds anticipated to be available to the Corporation to be submitted to the
Board of Directors.
Section 8.02. Funds. All receipts of the Corporation whether from public or private
sources shall be deposited in a financial institution insured by an agency of the Federal
Government. Funds on deposit in excess of the amount insured shall be moved and maintained
at a separate banking institution.
Section 8.03. Financial Records. The Corporation will maintain current true and accurate
financial records with full and correct entries made with respect to all financial transactions of
the Corporation, including all income and expenditures, in accordance with generally accepted
accounting practices. Based on these records the Board will approve an annual report of the
financial activity of the Corporation for the preceding year prepared by an outside auditor who
is qualified as a certified public accountant. The report will conform to accounting standards as
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promulgated by the American Institute of Certified Public Accountants and will include a
statement of support, revenue and expenses and changes in fund balances, a statement of
functional expenses, and balance sheets for all funds.
Section 8.04. Fiscal Year. The fiscal year for the Corporation shall begin on October 1 and
end on September 30.
Section 8.05. Spending Authority. The authority to incur debt on behalf of the
Corporation, spend the funds of the Corporation, and be a signatory to any Corporation
account is the province of the Board. However, the Board may delegate such authority to the
Executive Director or any member or employee of the Corporation.
Section 8.06. Compensation of Employees and Directors.
a. The Board of Directors shall fix the salaries and other compensation of the
employees or other agents of the Corporation.
b. The directors of the Corporation shall serve as such without salary, but the
Board may authorize the payment of reasonable expenses incurred by the
directors in the performance of their duties and reasonable compensation
for special services rendered by any director. Except as provided in this
section, no officer or director of the Corporation shall receive, directly or
indirectly, any salary or other compensation from the Corporation.
ARTICLE IX – Books and Records
Section 9.01. The Corporation will keep correct and complete books and records of account.
The books and records will include:
(a) A file-endorsed copy of all documents filed with the Texas Secretary of State
relating to the Corporation, including but not limited to the Articles of
Incorporation or Certificate of Formation, and any articles of amendment,
restated articles, articles of merger, articles of consolidation, and statement
change of registered office or registered agent.
(b) A copy of all Bylaws, including these Bylaws, and any amended version or
amendments to them.
(c) Minutes of the proceedings of the Board.
(d) A list of the names and addresses of the directors, officers, and any committee
members of the Corporation.
(e) The financial records as described in Section 8.03 of these Bylaws.
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Section 9.02. Inspection and Copying. Any director or officer of the Corporation, upon
written request, may inspect and receive copies of the corporate books and records required to
be maintained under Section 9.01 of these Bylaws. The inspection will take place at a
reasonable time, no later than ten (10) business days after the Corporation receives the written
request. The Board may establish reasonable copying fees, which may cover the cost of the
materials and labor. The Corporation will provide copies of the requested records no later than
ten (10) working days after receiving a written request.
ARTICLE X – Indemnification
Section 10.01. The Corporation shall indemnify a director, employee or agent of the
Corporation who was, is, or may be named a defendant or respondent in any proceeding as a
result of his or her actions or omissions within the scope of his or her official capacity in the
Corporation.
Section 10.02. The Corporation shall indemnify a person only if he or she acted in good
faith and reasonably believed that his or her conduct was in the Corporation’s best interest. In
cases of criminal proceeding, the person will be indemnified only if he or she had no reasonable
cause to believe that the conduct was unlawful. The Corporation will not indemnify a person
who is found liable to the Corporation or is found liable to another on the basis of improperly
receiving a personal benefit from the Corporation.
Section 10.03 For purposes of this article, a person is conclusively considered to have
been found liable in relation to any claim, issue, or matter if the person has been adjudged
liable by a court of competent jurisdiction and all appeals have been exhausted. The
termination of a proceeding by judgment, order, settlement, conviction, or on a plea of nolo
contendre or its equivalent does not necessarily preclude indemnification by the Corporation.
Section 10.04. The Corporation shall pay or reimburse expenses incurred by a director,
employee, or agent of the Corporation in connection with the person’s appearance as a witness
or other participation in a proceeding involving or affecting the Corporation when the person is
not a defendant or respondent in the proceeding.
Section 10.05. In addition to the situations otherwise describe in these Bylaws, the
Corporation may, but is not required to, indemnify a director, employee, or agent of the
Corporation to the extent permitted by law upon a determination to so pursuant to Section
10.08 hereinbelow. The Corporation will not, however, indemnify any person in any situation in
which indemnification is prohibited under Section 10.02.
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Section 10.06. The Corporation may advance expenses incurred or to be incurred in the
defense of a proceeding to a person who might eventually be entitled to indemnification, even
though there has been no final disposition of the proceeding. Advancement of expenses may
occur only when the procedural conditions set out in Section 10.08 hereinbelow, have been
satisfied. The Corporation will not, under any circumstances, advance expenses to a person
before final disposition of a proceeding if the person is named a defendant or respondent in a
proceeding brought by the Corporation, or if the person is alleged to have improperly received
personal benefit or committed other intentional or willful misconduct.
Section 10.07. The indemnity permitted under these Bylaws includes indemnity against
judgments, penalties, fines, settlements and reasonable expenses (including attorney’s fees)
actually incurred in connection with the proceeding. If the proceeding was brought by or on
behalf of the Corporation, the indemnification is limited to reasonable expenses actually
incurred by the person in connection with the proceeding.
Section 10.08. (a) Before the Corporation may pay any indemnification expenses, the
Corporation must specifically: (1) determine that the indemnification is permissible, (2)
authorize indemnification, and (3) determine that expenses to be reimbursed are reasonable,
except as provided in subparagraph 10.08(c) hereinbelow. The Corporation may make these
determinations and decisions, subject to the exceptions set out in subparagraph 10.08 (b)
hereinbelow, by any one of the following procedures:
(i) Majority vote of a quorum consisting of directors who, at the time of the vote,
are not named defendants or respondents in the proceeding.
(ii) If such quorum cannot be obtained, by a majority vote of a committee of the
Board of Directors, designated to act in the manner by a majority vote of all
directors, consisting solely of two or more directors who at the time of the vote
are not named defendants or respondents in the proceeding.
(iii) Determination by a special legal counsel selected by the Board of Directors by
the same vote as provided in subparagraphs 10.08 (a) (i) and (ii) above, or if such
quorum cannot be obtained or such committee cannot be established, by a
majority vote of all directors.
(b) Subject to subparagraph 10.08(a)(iii) above, to determine if indemnification is
permissible, the authorization to indemnify and determination as to the reasonableness of the
expenses shall be made as specified in subparagraphs 10.08(a)(i) and (ii) above, of if such
quorum or such committee cannot be established, by majority vote of all directors. Any
provisions in these Bylaws making indemnification mandatory constitutes sufficient
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authorization to indemnify, even though such provision may not have been adopted or
authorized as provided in Section 10.08(a) above.
(c) The Corporation will advance expenses before final disposition of a proceeding only
after it determines the facts then known do not preclude indemnification, such determination
to be made pursuant to the procedures set out in subparagraph 10.08(a) above.
ARTICLE XI – Notice
Section 11.01. Notice by Mail. Any notice to a director or officer required or permitted by
these Bylaws, the Article of Incorporation or by law, may be given be mail or electronic mail (e-
mail). If mailed, a notice is deemed delivered when deposited in the mail addressed to the
person at their address as it appears in the corporate records, with postage prepaid. A director
or officer may change his or her address in the corporate records by giving written notice of the
change to the Secretary of the Corporation.
ARTICLE XII – Amendment to Bylaws
Section 12.01. The Board of Directors shall have the power to alter, amend, or repeal
the Bylaws or adopt new Bylaws, but only after giving notice to the directors and officers of the
Corporation. The notice will state the date, time and place of the meeting and the proposed
amendments or modifications to the Bylaws no fewer than ten (10) and no more than thirty
(30) days prior to the meeting date. Action by the directors with respect to the Bylaws shall be
taken by an affirmative vote of two-thirds of all directors then in office.
ARTICLE XIII – Dissolution
Section 13.01. The dissolution of the Corporation shall be authorized at a meeting of the
Board of Directors upon the adoption of a resolution to dissolve by the vote of a majority of the
directors then in office.
Section 13.02. The Corporation shall strictly follow statutory requirements for
dissolution of the Corporation as provided in the NON-PROFIT CORPORATION ACT, Texas
Business Organizations Code.
ARTICLE XIV – Miscellaneous Provisions
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Brazos Animal Shelter Bylaws Amended November 2009 Page 13
Section 14.01 Legal Authority. These Bylaws will be construed under the Texas law. All
references in these Bylaws to statutes, regulations, or other sources of legal authority will refer
to the authorities cited, or their successors, as they may be amended from time to time.
Section 14.02. Legal Construction. To the greatest extent possible, these Bylaws shall
be construed to conform to all legal requirements and all requirements for obtaining and
maintaining tax exemptions that may be available to non-profit Corporations. If any bylaw
provision is held invalid, illegal or unenforceable in any respect, the invalidity, illegality, or
unenforceability will not affect any other provision, and the Bylaws will be construed as if they
had not included the illegal, invalid, or unenforceable provision.
Section 14.03. Headings. The headings used in the Bylaws are for convenience and may not
be considered in construing the Bylaws.
Section 14.04. Power of Attorney. A person may execute any instrument related to the
Corporation by means of a power of attorney if an original executed copy of the power of
attorney is provided to the Secretary of the Corporation to be kept with the corporate records.
Section 14.05. Parties Bound. The Bylaws will bind and inure to the benefit of the
directors, officers, employees, and agents of the Corporation and their respective heirs,
executors, administrators, legal representatives, successors, and assigns except as the Bylaws
otherwise provide.
CERTIFICATION OF THE SECRETARY
I certify that I am the duly elected and acting Secretary of the Brazos Animal Shelter, Inc. and
that these Bylaws constitute the Corporation’s Bylaws. These Bylaws were duly amended at
a meeting of the Board of Directors held on _______ day of ________, 2009.
Signature
Secretary of the Corporation
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October 27, 2011
Regular Agenda Item No. 8
Brazos Valley Solid Waste Management Agency Board Appointments
To: David Neeley, City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action, and discussion regarding appointments to
the Brazos Valley Solid Waste Management Agency Board of Directors. Directors are
appointed to the Board for a three (3) year term.
Summary: The City currently maintains three Council appointed seats on the BVSWMA,
Inc. Board of Directors. Current Council appointees are:
Nancy Berry, Treasurer Term expires: September 30, 2013
Steven Beachy, Board Member Term expired: September 30, 2011
Ben White, Board Member Term expired: September 30, 2011
The Council is requested to appoint two individuals to fill the expired terms of Steven
Beachy and Ben White.
Budget & Financial Summary: None
Attachments: BVSWMA, Inc. By-Laws
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