HomeMy WebLinkAbout08/11/2011 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Item 2a - Minutes
Coversheet revised 8
July 25 Workshop 9
July 25 Regular 14
Item 2b - Purchase of Transformer Fire Barriers
Coversheet revised 19
Approved Resolution 20
11-95 Tab 22
Item 2c - Semi-Annual Blanket for Type D Hot Mix Asphaltic
Concrete and Emulsion Installed
Coversheet revised 23
Tabulation 24
Resolution 25
Item 2d - Project Number WF1129844, WF1352985 Carter
Creek Wastewater Treatment Plant Laboratory and SCADA
Building Construction Contract and Contingency Transfers
Coversheet revised 27
Resolution, Bid Tab, Map 28
Item 2e - Chimney Hill Clean-out and Asbestos Abatement
Coversheet revised 32
Resolution 33
Bid Tabulation 34
Quote 35
Item 2f - Resolution to Approve Notices of Sale and Preliminary
Official Statement
Coversheet revised 37
Resolution 39
Project List 43
Item 2g - BCS Mobility Initiative 2011 Funding
Coversheet revised 44
Contract 46
Item 2h - Purchase of SCADA Equipment Upgrade
Coversheet revised 52
College station System Upgrade Q11-05-1787_2 53
Item 2i - Purchase of SCADA Network Equipment
Coversheet revised 58
Firewall Quote 59
Item 2j - Work Order Number WF1094676 Nantucket Gravity
Sewer Line Change Order
Coversheet revised 63
Change Order 64
Location Map 65
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Item 2k - Construction Change Order for Southwood 5-7 Utility
Rehabilitation Project
Coversheet revised 66
Change Order 68
Location Map 71
Item 2L - Call Public Hearing on FY 11 - FY 12 Proposed
Budget
Coversheet revised 72
Item 2m - Change Order #1 Water & Wastewater Impact Fee
Study
Coversheet revised 73
Change Order 1 74
Item 2n - Change Order #4 Wastewater Collection System
Planning Evaluation
Coversheet revised 75
Change Order 4 77
Item 2o - Reclaimed Water Purchase Agreement with Pebble
Creek Country Club
Coversheet revised 78
Agreement 79
Item 2p - Distribution Padmount Transformer Bid Scott & White
Hospital & Dowling Road Pump Station
Coversheet revised 88
11-96 Bid Tab 89
Item 2q - Purchase Automatic Transfer Switch for Scott & White
Hospital
Coversheet revised 90
11-94 Tab 91
No. 1 - Board appointments
Coversheet revised 92
No. 2 - Rezoning for 2862 North Graham Road
Coversheet revised 93
Background 101
Photos 102
Ordinance 104
No. 3 - Ordering Election
Coversheet revised 112
2
Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tem Jess Fields
Dave Ruesink Karl Mooney
City Manager Katy-Marie Lyles
David Neeley Julie M. Schultz
Agenda
College Station City Council
Regular Meeting
Thursday, August 11, 2011 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentations:
· Police Department Outstanding Service Award
· Staff Award Recognition
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for July 25, 2011 Workshop and Regular Council
Meeting.
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Thursday, August 11, 2011
b. Presentation, possible action, and discussion regarding a resolution approving a construction contract with
Marek Brothers Construction for fire barriers to protect the transformers at Post Oak Substation and
authorizing the expenditure of funds, in an amount not to exceed $181,900.
c. Presentation, possible action, and discussion regarding a resolution approving a construction contract with
Knife River for the Semi-Annual Blanket Type D Hot Mix Installed Concrete Project and authorizing the
expenditure of funds, in a amount not to exceed $408,000.
d. Presentation, possible action, and discussion regarding a resolution approving a construction contract with
G.W. Williams, Inc. and authorizing the expenditure of funds, in an amount not to exceed $1,066,051.13, for
the Carter Creek Wastewater Treatment Plant Laboratory and SCADA Building; and consider approval of
transfers in the amount of $20,077 from the Water Capital Improvement Projects Fund contingency and
$101,913 from the Wastewater Capital Improvements Projects Fund contingency.
e. Presentation, possible action, and discussion regarding approval of a resolution for asbestos abatement and
debris removal from unoccupied areas in the Chimney Hill Retail Plaza in the amount of $49,961.00.
f. Presentation, possible action, and discussion regarding a resolution approving Notice of Sale and Bidding
Instructions Preliminary Official Statement, and related materials for the sale of “City of College Station,
Texas General Obligation Improvement Bonds, Series 2011” and “City of College Station, Texas Certificates
of Obligation, Series 2011”, including selection of a date for opening bids.
g. Presentation, possible action, and discussion regarding an Interlocal Agreement with the Bryan-College
Station Metropolitan Planning Organization (MPO) for the funding of the BCS Mobility Initiative for fiscal
year 2011.
h. Presentation, possible action, and discussion regarding the approval of equipment purchases to upgrade the
current Survalent SCADA system from Survalent Technology in the amount of $77,660.00 and a Services
Contract in the amount of $14,500.00 for final testing for a total cost of $92,660.00.
i. Presentation, possible action, and discussion regarding the approval of the purchase of Barracuda network
firewall equipment from MicroAge College Station through the Texas A&M Master Agreement in the
amount of $104,118.46.
j. Presentation, possible action, and discussion regarding a deductive change order to the construction
contract (Contract No.10-050) with Brazos Valley Services for a credit to the City in the amount of
$34,950.00 for the Nantucket Gravity Sewer Line project.
k. Presentation, possible action, and discussion regarding a change order to the construction contract with
Elliot Construction (Contract # 11-003) in the amount of $369,796.00 for the Southwood 5-7 Utility
Rehabilitation Project.
l. Presentation, possible action and discussion on calling a public hearing on the City of College Station
2011-2012 Proposed Budget for Thursday September 8, 2011.
m. Presentation, possible action, and discussion regarding ratification of Change Order #1, in the amount of
$11,310 to Contract 11-019 with HDR Engineering, Inc. related to completed impact fee analyses.
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Thursday, August 11, 2011
n. Presentation, possible action, and discussion regarding ratification of Change Order #4, for $19,873 to
Contract 09-306 with HDR Engineering, Inc., and approval of a contingency transfer from the Wastewater
Operating Fund in the amount of $19,873.
o. Presentation, possible action, and discussion to approve an agreement for the City to sell reclaimed water
to the Pebble Creek Country Club.
p. Presentation, possible action, and discussion regarding approval of the purchase of four (4) 2500 kVA
distribution padmount transformers from WESCO in the amount of $147,657.00 and two (2) 1500 kVA
distribution padmount transformers from Texas Electric Coop in the amount of $39,750.00, for a combined
total of $187,406.00, for Scott & White Hospital & Dowling Road Pump Station.
q. Presentation, possible action, and discussion regarding approval of the purchase of Automatic Transfer
Switch from Techline Inc. in the amount of $105,085.00.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Presentation, possible action, and discussion regarding appointments to the following Boards and
Commissions:
• B/CS Library Committee
• Bicycle, Pedestrian & Greenways Advisory Board
• Cemetery Committee
• Construction Board of Adjustments
• Design Review Board
• Historic Preservation Committee
• Joint Relief Funding Review Committee
• Landmark Commission
• Lick Creek Park Nature Center Advisory Committee
• Parks & Recreation Board
• Planning & Zoning Commission
• Sunset Advisory Commission
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Thursday, August 11, 2011
• Zoning Board of Adjustments
2. Public Hearing, presentation, possible action, and discussion on an ordinance amending Charter 12,
“Unified Development Ordinance,” Section 4.2, “Official Zoning Map,” of the Code of Ordinances of the
City of College Station, Texas, by changing the zoning district boundaries affecting certain properties; to
wit: 7.364 acres located at 2862 North Graham Road, and more generally located west of the intersection of
Old Wellborn Road and North Graham Road, from A-O Agricultural Open to PDD Planned Development
District.
3. Presentation, possible action, and discussion on an ordinance calling a Special Election for November 8,
2011 for the purpose of amending the City Charter, if necessary.
4. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, August 11, 2011 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 5th day of August, 2011 at 5:00 p.m.
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on August 5, 2011 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2011 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2011.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
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City Council Regular Meeting Page 5
Thursday, August 11, 2011
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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August 11, 2011
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for July 25, 2011
Workshop and Regular Council Meeting.
Attachments:
· July 25, 2011 Workshop Minutes
· July 25, 2011 Regular Minutes
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WKSHP072511 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JULY 25, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields, absent
Karl Mooney
Katy-Marie Lyles
Julie Schultz, absent
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Assistant City Manager
Frank Simpson, Assistant City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 3:08 p.m. on Monday, July 25, 2011 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
There were no items pulled from the Consent Agenda.
2. Presentation, possible action, and discussion on a report from the Arts Council of
Brazos Valley regarding the activities of the organization.
Chris Dyer, with the Arts Council of Brazos Valley, provided a brief overview of the operating
structure. There are 60 Brazos Valley Arts, Culture and Heritage organizations. There are no
more than fourteen members, and members must reside in the Brazos Valley. This membership
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WKSHP072511 Minutes Page 2
includes three members appointed by the College Station City Council. Staff is comprised of an
Executive Director, an Operations Manager, and the Program Director. The Arts Council
manages and operates the Regional Arts Center. They provide affiliate meeting, office and event
space. They also operate the community box office. Grant programs for FY 2010-11 include
College Arts scholarships, donor designated grants, Partners in Excellence grants, and annual
operating and program grants. The City of College Station assists with the funding for the
Partners in Excellence grants and the operating and program grants. Mr. Dyer presented a brief
overview of the annual grant process and timeline, which began in July 2011 and will culminate
in October/November 2011. Additional information was presented on the Partners in Excellence
grants. Annually, 10-20% of remaining HOT funding is dedicated to this program, with each
request limited to $2,500. He also presented an overview of the impact of grant projects. They
distributed $215,700 to twenty-seven different arts, culture and heritage organizations; an
estimated 1.1 million persons were directly impacted. Approximately 4,000 room nights resulted
due to the funded programs. 369 new positions were gained. The Arts Council provides board
meeting agendas, minutes and financials monthly. A detailed narrative and financial report is
provided to the City quarterly. The Arts Council is audited annually by an outside firm. The
Arts Council has responded to requests for financial conservatism and reduced their budget over
the past several years. Mr. Dyer noted that 43% of their budget is pass-through funding.
3. Presentation, possible action, and discussion regarding a presentation on the real
property owned by the City of College Station not being utilized to deliver city services.
Chuck Gilman, Director of Capital Improvements, updated the Council on City land holdings. A
map was shown, highlighting properties owned by the City. There are additional properties in
northwest Brazos County, not shown on the map, that are owned by the City that were purchased
by Water Services for future production. The City also owns property in Robertson County that
was purchased for water wells. The map showed properties with municipal uses, property
purchased for greenways, as well as properties utilized for drainage, detention ponds, etc. Parks
properties were shown, as well as properties owned by the City that are not currently being
utilized to deliver city services.
Staff recommendation for Tracts 1-3 is to proceed with the liquidation of those tracts using the
most cost effective options available.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Ruesink, the City Council voted five (5) for and none (0) opposed, to liquidate the tracts per staff
recommendation. The motion carried unanimously.
Tract 4 is known as the First Street property in Northgate. It encompasses the whole block
bounded by Wellborn Road, Louise Avenue, First Street and Church Avenue. Mr. Gilman
reported the City purchased 10 lots in 2008 to complete the block. A portion of the property is
currently encumbered by long-term lease, but is a significant redevelopment asset. Staff
recommends keeping the property until the market improves to ensure a unique diverse
development occurs in this block of First Street. Council directed staff to go out for an RFP.
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WKSHP072511 Minutes Page 3
The Chimney Hill Shopping Center was purchased in 2008 for a convention center. Currently,
the property has positive cash flow. It is a unique site with 360-degree access, with a strategic
location. Redevelopment potential will grow exponentially. If the Council has no desire to
construct a convention center in the future, then the property should be liquidated, utilizing a
broker or by RFP. Council consensus was to get more information on the Chimney Hill property
on the cost for remediation. Council also directed staff to go out for an RFP.
The Holleman tract has already received direction from the Council, and staff is moving forward
on that.
Tracts 7-9 were acquired along the Krenek Tap corridor for municipal facilities as approved by
the citizens of College Station. Staff recommendation is to keep the properties to allow for
future construction of municipal facilities along the Krenek Tap corridor. Council agreed with
staff’s recommendation.
Tract 10 was purchased in 2003 to re-locate the intersection of Barron Road and State Highway
6. Staff recommends keeping Tract 10 in place, as it is, until the extension of Barron Road East
is complete. Council agreed with staff’s recommendation.
Spring Creek is the second phase of the Business Center at College Station. It is completely
master planned and was platted in 2002. It is immediately adjacent to the Medical Corridor.
Staff recommends keeping the property until market conditions improve to ensure the City is
able to realize the full potential of this property. There are many covenants and restrictions that
come with the Business Center. There are stringent site requirements and architectural design
standards, and certain land uses are prohibited. The recommendation is to continue seeking
opportunities to locate existing or future business operations into the Business Center. Council
agreed with staff’s recommendation.
The last tract discussed was Tract 15, located on Rock Prairie Road, adjacent to Lick Creek Park.
This is true surplus property, and staff recommends liquidating it. Council agreed with staff’s
recommendation, but also directed staff to go out for an RFP.
4. Council Calendar
· August 4 Planning & Zoning Commission Meeting in Council Chambers at 6:00
p.m.
· August 5-6 2011 Newly Elected City Officials' Orientation in Austin at 8:00 a.m.
· August 10 Brazos Valley Food Bank "Celebrity Server" at Brazos Center, 11:00
a.m.
· August 11 City Council Budget/Workshop/Regular Meeting at 3:00 p.m. & 7:00
p.m.
The calendar was discussed.
5. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
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WKSHP072511 Minutes Page 4
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
No items were proposed.
6. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of
Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA,
BVWACS, Cemetery Committee, Code Review Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor’s
Council on Physical Fitness, Mayor’s Development Forum, Metropolitan Planning
Organization, National League of Cities, Outside Agency Funding Review, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Regional Transportation Committee for Council of Governments, Signature Event Task
Force, Sister City Association, TAMU Student Senate, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of
Adjustments.
There were no reports.
7. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, the
College Station City Council convened into Executive Session at 5:05 p.m. on Monday, July 25,
2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· Clancey v. College Station, Glenn Brown and Kathy Merrill, Civil Action No. 09-CV-
01480
· Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-
CV361
· Chavers et al v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922
· College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023
· Ongoing criminal investigation of municipal court missing funds
· Claim related to 9254 Brookwater
B. Consultation with Attorney to seek legal advice; to wit:
· Legal issues regarding possible revenue sharing and legislation in bio-corridor
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WKSHP072511 Minutes Page 5
The Executive Session adjourned at 6:07 p.m. on Monday, July 25, 2011.
No action was required from Executive Session.
8. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 9:33 p.m. on Monday, July 25, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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RM072511 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JULY 25, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz, absent
Dave Ruesink
City Staff:
David Neely, City Manager
Kathy Merrill, Assistant City Manager
Frank Simpson, Assistant City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Shelley Major, Records Management Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:01 p.m. on Monday, July 25, 2011 in the Council Chambers of
the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Pledge of Allegiance, Invocation, consider absence request.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Ruesink, the City Council voted six (6) for and none (0) opposed, to accept the absence request
from Councilmember Schultz. The motion carried unanimously.
· Citizen Comments
There were no citizen comments.
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RM072511 Minutes Page 2
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for July 12, 2011 Retreat, and
July 14, 2011 Workshop and Regular Council Meeting.
2b. Presentation, possible action, and discussion to adopt Resolution 07-25-11-2b, awarding
a construction contract to Allstate Signal and Construction in the amount of $276,591.75.
2c. Presentation, possible action, and discussion regarding ratification and approval of
expenditures in a total amount not to exceed $55,000.00 for FY11 for the purchase of
Westlaw online research services and printed materials from West Group for the City’s
Legal Department.
2d. Presentation, possible action, and discussion to adopt Resolution 07-25-11-2d, awarding
a construction contract for the Victoria Avenue Extension Project to Knife River, Inc. in
the amount of $1,804,427.41.
2e. Presentation, possible action, and discussion regarding adopting Resolution 07-25-11-
2e, reducing the Cemetery Committee size from nine to seven members as per the current
Cemetery Committee’s recommendation.
2f. Presentation, possible action, and discussion regarding the adoption of Resolution 07-
25-11-2f, adopting the Community Development Department’s FY 2012 (PY 2011) Action
Plan and Budget.
Item 2f was pulled from the Consent Agenda.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Fields, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda,
less item 2f. The motion carried unanimously.
(2f)MOTION: Upon a motion made by Councilmember Mooney and a second by
Councilmember Lyles, the City Council voted five (5) for and one (1) opposed, to adopt
Resolution 07-25-11-2f, adopting the Community Development Department’s FY 2012 (PY
2011) Action Plan and Budget. The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding the impacts of
Senate Bill100 and its effects on future City elections.
At approximately 7:19 p.m., Mayor Berry opened the Public Hearing.
Lynn McIlhaney, 2022 Oakwood Trail, chair of the Citizens Charter Review Commission,
presented the Council with their recommendation to go to four-year terms in May of odd-
numbered years and to change Article III, Section (f) to term limits of eight consecutive years.
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They felt strongly that council positions are non-partisan, and those races and other elections
could get lost in party debate. They also believe this should be the only amendment on the
November 2011 to have time to educate the public on other charter issues. Since ballot language
must be given to the County Clerk by August 12, there is not ample time to educate on their
other recommendations.
Brian Bochner, 5111 Bellerive Bend, reported that the undervote in the last two November
elections was 15-25%. So even though there could be a bigger turnout, many don’t vote in local
races, and we would lose that advantage. At each election we could be electing about half the
members, but we would still have continuity and have a longer term view, benefiting the
community. Also, there would be half the election cost with elections every two years. Going to
odd-years, wouldn’t have to purchase voting equipment
Bernice Lewis, 4605 St. Andrews, stated that she has worked with elections for fourteen years.
She has conducted primary elections and worked with county elections, as well. Each year she
sees the primary expenses creep up more and more. If primary expenses are going up, then
county expenses are going up as well. If the City stays with May elections, the cost will be
exorbitant because of having to purchase equipment, increased payroll, storage and maintenance.
The most fiscally responsible way is to go to November elections, which is a cost sharing thing.
The expense would be low compared to running our own elections. The City would save money
in every way.
Maggie Charleton, 1611 Treehouse Trail, stated that Senate Bill 100 is going to change the way
we do City and school elections. It opens up the possibility of bringing in partisan politics into
city and school election. Local issues need to be discussed, not piggy-backing onto state and
national politics. She asked the Council to maintain the non-partisan nature of our City and
school elections. We need, as a community, to discuss the issues that are important to our
community. Changing the charter to adjust the length of terms of office seems to be the best
option.
Jerry Cooper, 602 Bell Street, said there was another possibility to consider. We could keep our
election in May, but put it on the date of the primary run-off election. He is sure, considering the
position legislature has put the City in, that the Secretary of State would provide an exception or
waiver. If there is no runoff, then it becomes totally our election. Keeping election in May
allows us to have the election before budget considerations. If elections are in November, he
Council would be making a budget when members are going out of office. He asked the Council
to avoid November at all costs, if possible. Three-year staggered terms works extremely well.
The fourth Tuesday in May is the best option.
Anne Hazen, 1309 Wilshire, said she does not support changing the month of our election.
Council will take off just after election for the holiday season. It will be hard to get people to run
in the fall because of football season. We will be competing with state and federal race for time.
National parties will confuse the local issues. She recommends that we stay in May and go back
to punch cards.
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David Woodcock, 1511 Wolf Run, stated his support of four-year staggered terms in May of
odd-numbered years.
Sherry Ellison, 2705 Brookway, said that two-year terms are not anything we should get into.
There is the potential to lose so much knowledge. It is important that positions be done in
staggered terms. It is also important the elections not be partisan; they should be focused on
local issues. She asked that the Charter Commission be continued into 2013 if the Commission’s
recommendation is accepted.
There being no further comments, the Public Hearing was closed at 7:44 p.m.
Councilmember Fields moved to accept the City Secretary’s option to remain with three-year
staggered terms and moving to the November uniform election date. The motion failed for lack
of a second.
At approximately 8:38 p.m., Mayor Berry re-opened the Public Hearing.
Parviz Vessali, 110 Pershing, stated that the costs of elections concern him. November elections
are his choice. He gives more credit to the people that partisan elections will not happen again.
Voter turnout in November is higher and gives voters more choices and items to do. He
recommends keeping three-year terms. Two years is not enough, and four-year terms with two
term limits of eight years are too long.
Patrick Gendron, 205 Lampwick Circle, clarified there will be not be elections in May 2012, and
this condenses the time to do anything by November 2011. The earliest time for charter
amendment election is November 2012. So November 2013 is just waiting one more year. The
general consensus of the Commission was the hubbub of November elections and getting lost in
the national and state races. College Station can set the precedence on this issue. The
Commission likes the three-year terms, and the second best is four-year terms in May of odd-
numbered years. If we do this, it is probable that Bryan and the schools will follow suit.
There being no further comments, the Public Hearing was closed at 8:50 p.m.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Lyles, the City Council voted one (1) for and five (5) opposed, with Mayor Berry and
Councilmembers Brick, Mooney, Lyles and Ruesink voting against, to remain with three-year
staggered terms and moving to the November uniform election date. The motion failed.
Councilmember Mooney requested the Commission to look at the issue of recall for inclusion on
a possible November 2011 Charter Amendment Election.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, to bring this item back at a
Special Meeting on Monday, August 8, 2011 for a Public Hearing at 7:00 p.m. The motion
carried unanimously.
17
RM072511 Minutes Page 5
2. Presentation, possible action, and discussion on recommendations by the Sunset Review
Commission, and appointing Councilmembers to boards and commissions.
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Ruesink, the City Council voted six (6) for and none (0) opposed, to accept the report and Sunset
as recommended. The motion carried unanimously.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to appoint Councilmember
Mooney to the Audit Committee. The motion carried unanimously.
3. Adjournment.
There being no further business, the Mayor adjourned the Regular Meeting of the City Council at
9:47 p.m. on Monday, July 25, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mash burn, City Secretary
18
August 11, 2011
Consent Agenda Item No. 2b
Purchase of Transformer Fire Barriers
To: David Neeley, City Manager
From: David Massey, Director of Electric Services
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving a construction contract with Marek Brothers Construction for fire barriers to
protect the transformers at Post Oak Substation and authorizing the expenditure of funds, in
and amount not to exceed $181,900.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: Staff recommends approval of the purchase of the Pre-cast Refractory
Firewalls from Marek Brothers Construction in the amount of $181,900.00. This purchase
has been competitively bid and awarded and satisfies any State law requirement relating to
competitive bids or proposals.
Summary: In 2010, an audit by the City of College Station insurance company indicated
that CSU needed to improve the protection for the Distribution Transformers at Post Oak
substation. The transformers were judged as being too close to each other in the case of
fire. With the current design layout of the transformers in Post Oak substation, if one
transformer were to begin to burn it would quite likely result in the loss of all three
transformers. In an effort to reduce that possibility the most cost effective method to
protect the transformers was deemed to be the construction of refractory based fire barriers
between the transformers.
Budget & Financial Summary: Funds for this project were budgeted for and approved in
the FY11 Capital Projects Budget ($300,000). This project will come in significantly below
the projected amount initially proposed.
Substation Maintenance: WF 1343781 /1 & /2 211-9111-972-50-40 EDWOC
Attachment:
1. Resolution
2. Bid Tab
19
20
21
City of College Station - Purchasing DivisionBid Tabulation for #11-95"Post Oak Fire Barriers"Open Date: Wednesday, July 7, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE1 1 LS Foundation Installed (Group A1-A2)$36,000.00 $36,000.00 $64,100.00 $64,100.00 $65,000.00 $65,000.002 1 LS Firewall (Group B Materials)$130,163.00 $130,163.00 $143,800.00 $143,800.00 $157,000.00 $157,000.003 1 LS Install Firewall (Groub B Labor)$11,243.00 $11,243.00 $14,100.00 $14,100.00 $11,500.00 $11,500.004 1 LS Ground Grid Modifications (Group C Materials)$4,494.00 $4,494.00 $6,200.00 $6,200.00 $7,500.00 $7,500.005 1 LS Total Owner-Furnished Materials$0.00 $0.00 $0.00 $0.00 $0.00 $0.006 1 LS Total Materials Ordered by Owner but not Delivered$0.00 $0.00 $0.00 $0.00 $0.00 $0.00Dudley Construction(College Station, TX)99NOTES:Certification of Bid Total COCS 138kV Post Oak Substation ARC Blast Firewalls (Bonded Amount)Marek Brothers Construction, Inc.(College Station, TX)Bryan Construction Company(Bryan, Tx)Bid Bond9Acknowledged Addendums999BASE BID$181,900.00 $228,200.0099$241,000.009Page 1 of 122
August 11, 2011
Consent Agenda Item No. 2c
Semi-Annual Blanket for Type D Hot Mix Asphaltic Concrete
and Emulsion Installed
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving a construction contract with Knife River for the Semi-Annual Blanket Type D Hot
Mix Installed Concrete Project and authorizing the expenditure of funds, in a amount not to
exceed $408,000.
Relationship to Strategic Goals: Goal I: Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the contract
Summary: Bids for the Semi-Annual Blanket Type D Hot Mix Asphaltic Concrete and
Emulsion Installed were received on July 15, 2011. Knife River and Brazos Paving, Inc
responded to the Invitation to Bid (ITB). Staff recommends the contract for Item 1 and
Item 2 be awarded to the low bidder, Knife River.
This contract is used for placing a mat of 1.5 to 2 inches of hot mix asphalt for the renewal
of the pavement surface of an asphalt street. In cases where several base failure repairs
have been made on a collector or arterial street, a mat of hot mix asphalt is used to seal the
street and improve the driving surface of the street. The emulsion is used as a tack coat to
seal the surface of sections that need additional bonding for the hot mix asphalt. This
service, along with the Department’s ability to apply hot mix asphalt with City equipment
and crews on smaller sections of residential streets is a major tool in providing longer life to
asphalt streets.
Budget & Financial Summary: Funding for the Semi-Annual Blanket Purchase Order for
the Installation of Hot Mix Asphalt Concrete is provided from the operating budget of the
Street Maintenance Division.
Attachments:
1. Tabulation of Bid No. 11-105
2. Resolution
23
City of College Station - Purchasing Department
Bid Tabulation for #11-105
"Semi-Annual Type D Hot Mix Installed"
Open Date: Friday, July 15, 2011 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION
UNIT
COST
TOTAL
PRICE
UNIT
COST
TOTAL
PRICE
1 5000 tons Asphalt Concrete, Hot Mix Installed $80.80 $404,000.00 $90.12 $450,600.00
2 1250 gallons Emulsion Installed $3.20 $4,000.00 $3.75 $4,687.50
0%Prompt Payment Discount
Certification from bid package
GRAND TOTAL
Knife River
Bid bond
$408,000.00
Brazos Paving, Inc.
$455,287.50
0%
Page 1 of 124
25
26
August 11, 2011
Consent Agenda Item No. 2d
Project Number WF1129844, WF1352985
Carter Creek Wastewater Treatment Plant Laboratory and SCADA Building
Construction Contract and Contingency Transfers
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving a construction contract with G.W. Williams, Inc. and authorizing the expenditure
of funds, in an amount not to exceed $1,066,051.13, for the Carter Creek Wastewater
Treatment Plant Laboratory and SCADA Building; and consider approval of transfers in the
amount of $20,077 from the Water Capital Improvement Projects Fund contingency and
$101,913 from the Wastewater Capital Improvements Projects Fund contingency.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of this resolution and recommends
approval of the contingency transfers.
Summary: The scope of this project is the construction of a 2,994 square feet laboratory
and Supervisory Control and Data Acquisition (SCADA) building, a 1,372 linear feet 8-inch
water line, and associated site improvements. SCADA is the electronic and monitoring
system the Water Services Department uses to control its wells, lift stations, pump stations,
elevated storage tanks, and wastewater treatment plants. Currently, both Water Services
Department environmental laboratory and the SCADA server room are housed in buildings
that do not meet appropriate standards. Since both systems require a clean, climate
controlled environment, staff sought the solution of combining both in a single building. In
addition to the building, this project includes the construction of an offsite water line. The
water line will provide the necessary fire flow needed based on the size and materials of the
proposed building.
Budget & Financial Summary: Funds in the amount of $1,165,087 are currently budgeted
in the Wastewater Capital Improvement Projects Fund for this project and funds in the
amount of $106,923 are currently budgeted in the Water Capital Improvement Projects
Fund for this project. A total of $247,570 of Wastewater Capital funds and $30,656 of Water
Capital funds have been expended or committed to date. Based on the construction bids
received, additional budget will be needed for these projects. If approved, budget in the
amount of $101,913 from the Wastewater Capital Improvement Projects Fund contingency
and $20,077 from the Water Capital Improvement Projects Fund contingency will be
transferred to this project. Contingency transfers greater than $15,000 need Council
approval. The revised project budgets will be $1,267,000 (Wastewater) and $127,000
(Water).
Attachments:
1. Resolution
2. Bid Tabulation
3. Project Location Map
27
28
29
30
31
August 11, 2011
Consent Agenda Item No. 2e
Chimney Hill Clean-out and Asbestos Abatement
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding approval of a
resolution for asbestos abatement and debris removal from unoccupied areas in the
Chimney Hill Retail Plaza in the amount of $49,961.00.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation(s): Approval of resolution.
Summary: Chimney Hill Retail Plaza has asbestos containing material, trash, and debris in
some areas of the unoccupied portion of the building. Bids were solicited for asbestos
abatement and clean-up of these areas. Four bidders responded with Mustang Remediation
submitting the lowest bid.
The week of May 23, 2011 Mustang Remediation cleaned a section of the building in order
to lease the space. The cost of that clean-up was $9,539.00.
The remainder of the space needs to be cleaned. Mustang Remediation’s quote of
$49,961.00 for the remainder plus work already performed brings the final cost of the
project to $59,500.00.
Budget & Financial Summary: Funds are available in the Chimney Hill Fund from the
lease revenues that have been collected from the tenants at this property.
Attachments:
1. Resolution
2. Bid Tab #11-49
3. Mustang Remediation Quote
32
33
City of College Station - Purchasing DivisionBid Tabulation for #11-49"Chimney Hill Shopping Center Clean-out"Open Date: Wednesday, April 13, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE11LSTotally clean site, remove and properly dispose of all non-realproperty, trash, debris from Suite 102, 102A, 103, 104, 105, 300,300A, 301, 302 and the former Shakes kiosk. All damagedasbestos containing materials (ACM) shall be properly removedand disposed by a Department of State Health Services (DSHS)asbestos abatement contractor prior to cleaning out the building.Removal and disposal of carpeting in 300, 300A and 301 is alsorequired.-$89,800.00 -$89,800.00 -$29,868.00 -$29,868.00 -$28,100.00 -$28,100.00 -$35,000.00 -$35,000.002 1 SF Floor covering (Floor Tile and Black Mastic)$1.65 $1.65 $2.00 $2.00 $1.50 $1.50 $5.00 $5.003 1 SF Black Mirror Mastic$2.00 $2.00 $3.00 $3.00 $1.00 $1.00 $15.00 $15.004 1 SF Linoleum$2.95 $2.95 $2.25 $2.25 $2.85 $2.85 $5.00 $5.0051LSAbate and properly dispose of all identified asbestos-containingmaterials, 12" x 12" floor tile and black floor tile mastic (somemulti-layered, under carpeting and ceramic tile), 25,780 SFthroughoutSuite 300 and 300A (Bars), linoleum60 SF Suite 102 -restroom sink undercoating 1 sink Suite 102A counter sink, blackmirror mastic 1,127 SF Suite 300 and 300a bars, restrooms andhalls.$45,917.00 $45,917.00 $54,941.00 $54,941.00 $31,500.00 $31,500.00 $59,375.00 $59,375.00Note: A 5th bid was received; however, it was not tabulated and will not be considered as it did not include the required 5% bid securityBid Bond9Acknowledged Addendums (2)99999999Certification of Bid Robles Service Group(Cibolo, TX)Albo Construction, LLC(Bryan, TX)UNIT PRICING FOR ADDITIONAL WORKALTERNATE BIDTotal number of calendar days to substantial completion:Clean Air Remediation Environment Service(Mesquite, TX)30BASE BID (+), (0), (-) or NBThe City will consider (+) based bids, (0) based bids and (-) negative based bids.Definitions:»(+) positive based bid - where the Contractor agrees to pay the City the amount indicated.»(0) zero based bid - where the Contractor agrees to remove and properly dispose of all non-real property, debris, litter, tiles, insulation and ACM at no cost to the City of College Station.»(-) negative based bid - where the Contractor wishes payment from the City for the removal and proper disposal of all non-real property, debris, litter, tiles, insulation and ACM.»NB - No Bid999Mustang Remediation, LLC(Birmingham, AL)42 30 30Page 1 of 134
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August 11, 2011
Consent Agenda Item No. 2f
Resolution to Approve Preliminary Official Statements
To: David Neeley, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
approving Notice of Sale and Bidding Instructions Preliminary Official Statement, and related
materials for the sale of “City of College Station, Texas General Obligation Improvement
Bonds, Series 2011” and “City of College Station, Texas Certificates of Obligation, Series
2011”, including selection of a date for opening bids.
Recommendation(s): Council’s approval of the attached resolution approving the
Notices of Sale, and the Preliminary Official Statements, with the Official Statements to be
approved at the time of the actual sale of the GOs, and COs on August 25, 2011.
Summary: This is the next step in the process for the City to issue long term debt for
capital projects. The City Council is authorized to approve the issuance of Certificates of
Obligation (COs) after approving a resolution directing notices to be published of the intent
to issue the COs and General Obligation Bonds as approved by voters in an election held for
that purpose.
The bond sales will occur on August 25, 2011 and at that time the City Council will consider
the ordinances authorizing the issuance of the General Obligation Bonds, and Certificates of
Obligation.
The City of College Station typically issues debt to fund various capital projects identified
and approved as a part of the annual budget. The City primarily uses two types of debt
instruments to fulfill those requirements:
1. General Obligation Bonds (GOBs) are based on the full faith and credit of the City
and are paid primarily through the debt service portion of the ad valorem tax
rate. GOBs are authorized by the voters and therefore the notice is provided in
the election process.
2. Certificates of Obligation (COs) normally include at least one additional revenue
stream such as utility revenues, but are considered to be much like GOBs and
therefore normally receive a rating similar to GOBs. Our policy for issuing CO's
allows more flexibility in their issue than GOBs, particularly when other revenues
are anticipated to assist in debt service.
The General Obligation debt issue is planned to provide resources for street and park
improvements. The GO Bonds total $1,960,000.
The Certificates of Obligation debt issue is planned to provide resources for electric and
wastewater improvements and debt issuance costs. The CO Bonds total $7,935,000.
Budget & Financial Summary: Staff reviewed the impact of these debt issues on the
City's ability to meet debt service requirements and the effect they may have either on ad
valorem tax or utility rates.
37
Attachments:
1. Resolution Approving Notices of Sale, Preliminary Official Statements and related
materials for the Sale of "City of College Station, Texas General Obligation
Improvements Bonds, Series 2011", and "City of College Station, Texas Certificates
of Obligation, Series 2011” including selection of a date for opening bids.
2. GO & CO project list.
3. Preliminary Official Statement dated August 2011, General Obligation bonds, Series
2011 and Certificates of Obligation, Series 2011. (Available in City Secretary's
Office)
4. Notice of Sale and Bidding Instructions, General Obligation Bonds, Series 2011.
(Available in City Secretary’s Office)
5. Notice of Sale and Bidding Instructions, Certificates of Obligation, Series 2011.
(Available in City Secretary’s Office)
38
39
40
41
42
2011 Draft Debt Issue
2008 General Obligation Bonds
Streets
100,000$ Sidewalk Improvements ST1028 7 Yrs
400,000 Barron Road East/Lakeway ST1101 7 Yrs
50,000 RPR West ROW ST1025 7 Yrs
150,000 Lick Creek Hike and Bike Trail ST1104 7 Yrs
Streets Total 700,000$
Parks
100,000$ Lick Creek Nature Center PK1102 7 Yrs
380,000 Neighborhood Parks Improvements PK0910 7 Yrs
780,000 Central Park Improvements PK1001 7 Yrs
Parks Total 1,260,000$
2008 GOB Total 1,960,000$
GOB Total 1,960,000$
Certificates of Obligation
1,050,000 General Plant
600,000 Overhead System Improvements
530,000 Underground System Improvements
1,050,000 New Services and System Ext
85,000 Residential Street Lighting
250,000 Thoroughfare Street Lighting
690,000 Distribution
480,000 Transmission
Electric Projects 4,735,000$ 20 Yrs
2,700,000$ Southwood 5-7
75,000 FM 2154 Sewer Line
325,000 Lick Creek Miscellaneous Imp
Wastewater Projects 3,100,000$ 20 Yrs
Utility CO Subtotal 7,835,000$
Estimated Debt Issuance Costs 100,000$
Certificates of Obligation Total 7,935,000$
Total Debt Issue 9,895,000$
8/2/2011 12:19
43
August 11, 2011
Consent Agenda Item No. 2g
BCS Mobility Initiative 2011 Funding
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding an Interlocal
Agreement with the Bryan-College Station Metropolitan Planning Organization (MPO) for the
funding of the BCS Mobility Initiative for fiscal year 2011.
Relationship to Strategic Goals: Goal I. Financially Sustainable City Providing Response
to Core Services and Infrastructure, and Goad II. Green Sustainable City.
Recommendation(s): Staff recommends approval of the Interlocal Agreement with the
MPO.
Summary: To get ahead of the congestion curve that is closing in on Bryan/College
Station, area leaders came together in 2006 to develop a regional concept for transportation
operations in the Brazos Valley. Leaders, staff and transportation stakeholders at the cities
of Bryan and College Station; the Bryan/College Station Metropolitan Planning Organization;
Brazos County; the local district of the Texas Department of Transportation; Texas A&M
University; and the Texas Transportation Institute formed a working group that established
priorities to move the mobility initiative forward. One million dollars of federal funding was
designated to implement the B/CS Mobility Initiative (BCSMI). The goals of the initiative
include improved mobility, safer roadways, greater fuel economy, improved air quality,
fewer citizen traffic frustrations, and opportunity of be a model for small city regional
transportation management.
To continue initiative, funding from each local partner is needed. The total cost for fiscal
year 2011 to support the BCSMI Traffic Management Center is $150,000. Based on an
agreed upon funding formula, the City of College Station’s funding portion for fiscal year
2011 is $40,215. The funds required from each partner agency are provided in the table
below. Note that the City of College Station’s portion is slightly higher than Bryan's because
we have more traffic signals to coordinate.
Partner Agency Total
TxDOT $15,908
Brazos County $12,500
City of Bryan $38,190
City of College Station $40,215
Texas A&M $21,593
The District $21,593
Total $150,000
This Interlocal Agreement is an annual agreement and is for this current fiscal year only.
While another Interlocal Agreement for fiscal year 2012 will be sent to Council at a later
date, the funds for this anticipated agreement are being proposed in the City’s FY 2012
budget.
44
Per the agreement and the by-laws of the BCSMI, an agency can choose to terminate the
agreement through the appropriate process. The result of an organization doing this is a
reduction of the BCSMI operating budget and not an increase in the remaining partner’s
funding portion.
The BCSMI has a published web site that provides:
- current traffic conditions (speeds on major roads);
- construction activities, lane closures, and/or crashes on area roadways;
- camera views observing traffic (traffic detection cameras and pan-tilt-zoom cameras);
and,
- traffic related tweets from the partners.
The BCSMI provides these tools to improve motorists’ information about the roads so they
can better plan their activities. With the implementation of planned infrastructure and
equipment, agencies will have limited access to control partner agencies’ cameras to better
address crash responses and improve traffic management. This organization also puts in
place a basic agreement to coordinate traffic signal progression across governmental
boundaries.
Budget & Financial Summary: The $40,215 from the City of College Station to support
the BCSMI is budgeted and available in the Transportation Safety Fund for FY11.
Attachments:
1. Interlocal Agreement
45
46
47
48
49
50
51
August 11, 2011
Consent Agenda Item No. 2h
Purchase of SCADA Equipment Upgrade
To: David Neeley, City Manager
From: David Massey, Director of Electric Services
Agenda Caption: Presentation, possible action, and discussion regarding the approval of
equipment purchases to upgrade the current Survalent SCADA system from Survalent
Technology in the amount of $77,660.00 and a Services Contract in the amount of
$14,500.00 for final testing for a total cost of $92,660.00.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: Staff recommends approval of the purchase of equipment and testing
to upgrade the current Survalent SCADA system from Survalent Technology in total amount
of $92,660.00.
Summary: CSU Electric’s SCADA system is a dedicated network of hardware and software
that provides Utility Dispatch the ability to monitor and control the City’s electric
transmission and distribution system as well as continually transmit critical system data to
ERCOT. ERCOT uses system data from utilities in order to directly manage the electric grid
in real time.
CSU Electric is implementing a plan for compliance which includes the construction of the
new Dispatch Center, a major hardware and software upgrade to the existing Survalent
SCADA system to meet system redundancy requirements, a major equipment upgrade to
provide full SCADA functionality at CSU’s backup dispatch located at Carter’s Creek
Wastewater Treatment Plant, a major network upgrade including this Barracuda firewall
equipment to provide new physical and cyber security to protect the connections between
the City’s Critical Asset sites.
Budget & Financial Summary: Funds for this purchase were budgeted for and approved
in the FY11 Capital Projects Budget ($350,000). This is the third of several equipment
purchases needed to attain compliance with NERC regulations.
SCADA / NERC system upgrades: WF 1213248 /1 & /2 211-9111-972-50-50 EGWOC
Attachment:
1. Survalent system upgrade quote
52
2600 Argentia Road
Mississauga, Ontario
L5N 5V4 Canada
Phone: (905) 826-5000
Fax: (905) 826-7144
www.survalent.com
Survalent Technology | Thank you for your business Page 1 of 5
Prepared for: Jon Schlandt
College Station Utilities
TX
This quotation remains valid for 90
days. Prices and/or delivery may
be subject to revision after 90 days.
Reference: Date: May 25, 2011
Quote/Rev # Terms Shipment Shipping Terms Currency
Q11-05-1787 Net 30 days 4 ~ 6 Weeks after receipt of
purchase order
EX WORKS
(Mississauga Ontario
Canada)
USD
Hardware
Item QTY Description Unit Price Line Total
Upgrade to Quad Redundant System
1 4
SCADA Host, Dell PowerEdge R310 Rack Mount Server:
• Intel Xeon processor X3470 @ 2.93 GHz, 8MB Cache Turbo
HT
• 4GB RAM, 1333MHz
• 2 X250GB 7.2K RPM SATA 3.5” HDD – RAID 1
• 56 kbps Internal Modem
• DVD +/- RW Drive
• Dual Ethernet Ports
• Operating System Microsoft® Server 2008, Standard Edition 5
CALs
• Keyboard Universal Serial Bus Keyboard
• Mouse: USB, 2-Button Mouse Wheel, PE/SC
• 3 year next business day on-site warranty
$ 4,600
$ 18,400
Note:
1. Two servers will be used for upgrading the existing SCADA
Hosts, and the other two servers will be used for system
expansion;
2. Ethernet Switches, Monitor and KVM Switch, enclosure etc. and
network links will be provided by College Station Utilities.
Software
Item QTY Description Unit Price Line Total
2 Lot Upgrade to Quad Redundant SCADA system
Base SCADA Software for Quad Master: Base SCADA software
includes: no limits for status points, control points, analog points, or
communication lines. Base SCADA software includes WorldView
graphical user interface and SCADA Explorer database editing software.
$ 41,130
3 1 Worldview Dispatcher License
$3,970
53
Survalent Technology | Thank you for your business Page 2 of 5
4 Ea Worldview Standard License View Only
$2,040
5 Lot Upgrade to Unlimited Worldview Licenses from the existing
seats
$14,160
Services
Item QTY Description Unit Price Line Total
6 One week Turn key On-Site Service
Installation, integration with existing system, testing, & commissioning
assistance at site. Includes Travel & other expenses
$14,500
Note: Additional assistance, if required will be $2,000/day + Expenses at
cost. Training, if required will be during the week of commissioning
activities.
7 Lot All Existing software Application Licenses will be uploaded Included
Please make P.O. out to Survalent Technology and Fax to (905)-826-7144 Attn: Weijun Ren
54
Survalent Terms and Conditions
TERMS AND CONDITIONS OF SALE
ACCEPTANCE OF ORDERS
Purchaser's offer to buy based on Survalent Technology Corporation's quotation or proposal shall be subject to
the acceptance of Survalent Technology Corporation in Mississauga, Ontario. Should the Purchaser's order
include changes or additions to specifications which are not included in Survalent Technology Corporation's
quotation or proposal, acceptance and acknowledgment of the order by Survalent Technology Corporation
shall not be deemed a waiver of Survalent Technology Corporation's right to make additional charges for such
changes or additions. In addition, Survalent Technology Corporation shall, in event of changes or additions to
specifications made after receipt of an order, make whatever charges are necessitated.
TITLE
The title, ownership, and right of property of the equipment sold hereunder shall remain with Survalent
Technology Corporation, and such equipment shall remain personal property until all payments, including
deferred payments, shall have been paid in full, and the Purchaser shall do all that is necessary to maintain
such right and title in Survalent Technology Corporation. The Purchaser shall assume all risk of loss or
damage incurred after the equipment is delivered.
TERMS OF PAYMENT
Invoiced amounts are due in full net 30 days. Overdue amounts are subject to 1.5% interest charge per month
(18% per annum). These terms are extended to Purchasers for domestic shipment only and are subject to
approval by Survalent Technology Corporation's Credit Department. Terms of payment on orders for export
shipment are full cash with order unless specified otherwise in our quotation. Survalent Technology
Corporation reserves the right to suspend shipments and to change the terms of payment at any time, should
doubt arise as to the financial responsibility of the Purchaser. Pro rata payments shall become due as
shipments are made. If shipments are delayed by the Purchaser, payments shall become due from date when
Survalent Technology Corporation is prepared to make shipment. If Survalent Technology Corporation is
delayed by the Purchaser, payment shall be based on the contract price and percentage of completion.
PROGRESS PAYMENTS
Survalent Technology Corporation will invoice the Purchaser for percentages of job completion as per agreed
schedule, on all contracts over $30,000, unless other terms are mutually agreed upon and specified in our
quotation. Such invoices are subject to Terms of Payment above.
HOLDBACKS
All holdbacks are limited to 10% of the contract amount and to 90 days after delivery of the equipment to the
carrier. Holdbacks required for periods longer than 90 days carry an interest charge of 1.5% per month (18%
per annum). Holdbacks do not apply to amounts invoiced for taxes, freight, spare parts, documentation and
commissioning.
SHIPMENT
Page 3 of 5 Survalent Technology | Thank you for your business
55
Survalent Technology | Thank you for your business Page 4 of 5
Shipping promises are approximate and are based upon factory conditions at the time of quotation. They are
subject to modification depending upon conditions existing at the time Purchaser's order is received. Shipping
promises are also based upon receipt of complete and final specifications with order. Any changes or additions
made to the Purchaser's specifications after an order is accepted and acknowledged will require that shipment
be rescheduled based upon date of receipt of final specifications and upon factory conditions existing at that
time. Delivery of the equipment hereunder shall be made F.O.B. factory, unless otherwise agreed upon.
Survalent Technology Corporation shall not be liable for delay in delivery due to causes beyond its reasonable
control, such as acts of God, acts of the Purchaser, acts of civil or military authority, priorities, fires, strikes,
floods, epidemics, quarantine restrictions, war, riot, delays in transportation, car shortages, and inability due to
causes beyond its reasonable control to obtain necessary labour, materials, or manufacturing facilities, not in
any event for consequential damages. In event of any such delay, the date of delivery shall be extended for a
period equal to the time lost by reason of the delay. When Purchaser is not prepared to accept shipment upon
completion as scheduled, Survalent Technology Corporation is prepared to store the equipment at its plant for
a monthly rate corresponding to space occupied and to prevailing commercial storage charges.
WARRANTY
All equipment manufactured by Survalent Technology Corporation is warranted for a period of one year from
date of shipment, to be free from all inherent electrical and mechanical defects in parts and workmanship
provided said equipment is properly installed, fully protected, adequately maintained, and operated under
normal conditions with competent supervision. Survalent Technology Corporation agrees to supply the
Purchaser, free of charge, F.O.B. factory, parts affecting operation, which prove defective in workmanship or
material within a period of one year following date of shipment of the equipment from the factory, Survalent
Technology Corporation shall have no liability to the Purchaser nor to third parties for consequential or
extended damages incurred as the direct or indirect result of equipment failure. Warranty on resold items
specified in the Contract as such is carried by the original manufacturer and limited to the terms of such
manufacturer. AlI warranties become ineffective during the time the Purchaser's account is in default. The
warranty period is not extended beyond its original term.
CANCELLATION OR DELIVERY DEFERMENT
Orders accepted and acknowledged by Survalent Technology Corporation will not be subject to cancellation or
delivery deferment without written consent from the General Office of Survalent Technology Corporation,
except upon terms which will reimburse Survalent Technology Corporation for expenses incurred, work done,
and commitments made.
TAXES
All present or future sales, use, excise or similar taxes applicable to the purchase of sale of equipment,
covered by an order, are payable by the Purchaser and, where Survalent Technology Corporation is directed
to collect such taxes, the amount will be added to the price of the equipment and paid by the Purchaser in the
same manner and with the same effect as if originally added thereto.
RETURN OF EQUIPMENT
Survalent Technology Corporation will not be responsible for any parts returned without written authorization
from Survalent Technology Corporation.
WAIVER OF TERMS
Survalent Technology Corporation's failure to object to provisions contained in the Purchaser's order or other
communication shall not be deemed a waiver of the terms or conditions hereof, nor acceptance of such
provisions. No representation or warranties other than those contained herein shall be binding upon Survalent
Technology Corporation unless made in writing and signed by an officer of Survalent Technology Corporation.
56
Survalent Technology | Thank you for your business Page 5 of 5
APPROVAL OF DRAWINGS
In event approval of drawings is necessary, any time required in excess of fourteen (14) calendar days from
the date of initial mailing of drawings to the Purchaser for final approval if not specified in the Specification or
Purchase Order, may be added to the scheduled delivery date.
MANUALS
Survalent Technology Corporation agrees to supply up to one (I) manual for each item. In the event that more
are required, Survalent Technology Corporation reserves the right to either supply these manuals at no charge
or add the full or a portion thereof of the standard price to the price of the equipment and be, paid by the
Purchaser in the same manner and with the same effort as if originally added thereto. Survalent Technology
Corporation reserves the right to supply manuals 30 days after the delivery of the equipment without affecting
the original terms of payment.
ACCEPTANCE OF EQUIPMENT
Purchaser's inspection and acceptance test of equipment at Survalent Technology Corporation's plant
constitutes acceptance, at which time invoice for payment in full, less holdback, is issued. Survalent
Technology Corporation warranty terms are applicable thereafter. Special arrangements may be made for
acceptance in the field, not later than 30 days after shipment.
PERFORMANCE BOND
If issued, such bond will be terminated at time of acceptance test by Purchaser at Survalent Technology
Corporation's plant or at time of shipment.
57
August 11, 2011
Consent Agenda Item No. 2i
Purchase of SCADA Network Equipment
To: David Neeley, City Manager
From: David Massey, Director of Electric Services
Agenda Caption: Presentation, possible action, and discussion regarding the approval of
the purchase of Barracuda network firewall equipment from MicroAge College Station
through the Texas A&M Master Agreement in the amount of $104,118.46.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: Staff recommends approval of the purchase of network firewalls from
MicroAge through the DIR contract and TAMU’s Master Agreement in the amount of
$104,118.46. These contracts have been competitively bid and awarded and satisfy any
State law requirements relating to competitive bids or proposals.
Summary: CSU Electric’s SCADA system is a dedicated network of hardware and software
that provides Utility Dispatch the ability to monitor and control the City’s electric
transmission and distribution system as well as continually transmit critical system data to
ERCOT. ERCOT uses system data from utilities in order to directly manage the electric grid
in real time.
CSU Electric is implementing a plan for compliance which includes the construction of the
new Dispatch Center, a major hardware and software upgrade to the existing Survalent
SCADA system to meet system redundancy requirements, a major equipment upgrade to
provide full SCADA functionality at CSU’s backup dispatch located at Carter’s Creek
Wastewater Treatment Plant, a major network upgrade including this Barracuda firewall
equipment to provide new physical and cyber security to protect the connections between
the City’s Critical Asset sites.
Budget & Financial Summary: Funds for this purchase were budgeted for and approved
in the FY11 Capital Projects Budget ($350,000). This is the second of several equipment
purchases needed to attain compliance with NERC regulations.
SCADA / NERC system upgrades: WF 1213248 /1 & /2 211-9111-972-50-50 EGWOC
Attachment: TAMU Master Agreement Quote M100299-IT
58
Quotation
Quote #Date
07/28/11133670
Sales Rep
Robert Orzabal
979-846-9727 Ext. 220
orzabal@microagecs.com
For Phones
Jon Schlandt
CITY OF COLLEGE STATION
PO #Terms Ship Date Ship Via1603 Grahm Road
College Station, TX 77845
United States Net 30 days 5/28/2011
Part Description Qty Price Ext. Price
1 Primary Control Center
2 Scada Network
1 3 $5,800.00 $5,800.00BNGF400a Barracuda NG Firewall F400
1 4 $1,099.00 $1,099.00BNGF400a-e1 Barracuda NG Firewall F400 - 1 Year EU
1 5 $0.00 $0.00
6 Pysical Access Control Network
1 7 $5,800.00 $5,800.00BNGF400a Barracuda NG Firewall F400
1 8 $1,099.00 $1,099.00BNGF400a-e1 Barracuda NG Firewall F400 - 1 Year EU
1 9 $0.00 $0.00
1 10 $8,710.00 $8,710.00BNCC400a Barracuda NG Control Center C400 - Standard Edition
1 11 $1,545.00 $1,545.00BNCC400a-e1 Barracuda NG Control Center C400 - Standard Edition - 1
Year EU
12
13 Additional Firewalls
5 14 $1,935.00 $9,675.00BNGF200a Barracuda NG Firewall F200
5 15 $385.00 $1,925.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
5 16 $140.00 $700.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 17 $0.00 $0.00
18 Backup Control Center
19 Scada Network
1 20 $5,800.00 $5,800.00BNGF400a Barracuda NG Firewall F400
1 21 $1,099.00 $1,099.00BNGF400a-e1 Barracuda NG Firewall F400 - 1 Year EU
1 22 $0.00 $0.00
23 Pysical Access Control Network
1 24 $5,800.00 $5,800.00BNGF400a
07/28/11 09:20:56
Page 1 / 4
59
MicroAge College Station Quote# 133670
Part Description Qty Price Ext. Price
Barracuda NG Firewall F400
1 25 $1,099.00 $1,099.00BNGF400a-e1 Barracuda NG Firewall F400 - 1 Year EU
1 26 $0.00 $0.00
1 27 $8,710.00 $8,710.00BNCC400a Barracuda NG Control Center C400 - Standard Edition
1 28 $1,545.00 $1,545.00BNCC400a-e1 Barracuda NG Control Center C400 - Standard Edition - 1
Year EU
29
30 Additional Firewalls
2 31 $1,935.00 $3,870.00BNGF200a Barracuda NG Firewall F200
2 32 $385.00 $770.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
2 33 $140.00 $280.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 34 $0.00 $0.00
35 Switch Station
36 Scada Network
1 37 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 38 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 39 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
40
41 Pysical Access Control Network
1 42 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 43 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 44 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 45 $0.00 $0.00
46 Post Oak Substation
47 Scada Network
1 48 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 49 $386.23 $386.23BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 50 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
51
52 Pysical Access Control Network
1 53 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 54 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 55 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 56 $0.00 $0.00
57 Northgate Substation
58 Scada Network
1 59 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 60 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
07/28/11 09:20:56
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60
MicroAge College Station Quote# 133670
Part Description Qty Price Ext. Price
1 61 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
62
63 Pysical Access Control Network
1 64 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 65 $386.23 $386.23BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 66 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 67 $0.00 $0.00
68 Dowling Road Substation
69 Scada Network
1 70 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 71 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 72 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
73
74 Pysical Access Control Network
1 75 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 76 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 77 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 78 $0.00 $0.00
79 Southwood Valley Substation
80 Scada Network
1 81 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 82 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 83 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
84
85 Pysical Access Control Network
1 86 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 87 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 88 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 89 $0.00 $0.00
90 Greens Prairie Substation
91 Scada Network
1 92 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 93 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 94 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
95
96 Pysical Access Control Network
1 97 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
07/28/11 09:20:56
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61
MicroAge College Station Quote# 133670
Part Description Qty Price Ext. Price
1 98 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 99 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 100 $0.00 $0.00
101 Spring Creek Substation
102 Scada Network
1 103 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 104 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 105 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
106
107 Pysical Access Control Network
1 108 $0.00 $0.00
1 109 $1,935.00 $1,935.00BNGF200a Barracuda NG Firewall F200
1 110 $385.00 $385.00BNGF200a-e1 Barracuda NG Firewall F200 - 1 Year EU
1 111 $140.00 $140.00BPNGRAC-01 Barracuda 19" Rackmount Kit for models 100-200
1 112 $0.00 $0.00
113 Spares
1 114 $1,450.00 $1,450.00BNGF200a-c Barracuda NG Firewall Cold Spare F200
1 115 $2,900.00 $2,900.00BNGF400a-c Barracuda NG Firewall Cold Spare F400
1 116 $0.00 $0.00
1 117 $0.00 $0.00COMTAMU1 Master Agreement M100299 - IT
SubTotal $104,118.46
Sales Tax $0.00
Shipping $0.00
Total $104,118.46
QUOTES ARE VALID FOR 30 DAYS FROM THE DATE SHOWN ABOVE. PRICES SUBJECT TO CHANGE - PRICES BASED UPON
TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH
ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSED ABOVE ARE COVERED BY A LIMITED
ONE TO THREE YEAR WARRANTY, COVERING PARTS AND LABOR ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIM ANY AND
ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO
ANY LICENSED PRODUCTS. WE SHALL NOT BE HELD LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA,
INTERRUPTION OF BUSINESS, INCIDENTIAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, OR DAMAGES
RELATED TO THIS AGREEEMENT.
07/28/11 09:20:56
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62
August 11, 2011
Consent Agenda Item No. 2j
Work Order Number WF1094676
Nantucket Gravity Sewer Line
Change Order
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a deductive
change order to the construction contract (Contract No.10-050) with Brazos Valley Services
for a credit to the City in the amount of $34,950.00 for the Nantucket Gravity Sewer Line
project.
Relationship to Strategic Goals: I. Financially Sustainable City Providing Response to
Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the change order.
Summary: The Nantucket Gravity Sewer Line project is complete. When preparing the
bid for this project, we structured the bid tab so we would have flexibility with different
construction methods depending on the types of soil and field conditions encountered during
construction. Bid alternates for different construction methods were included and accepted
in case the field conditions warranted their use.
During construction the field conditions were found to be favorable, and the contractor used
the base bid construction items. This change order is a deductive change order to omit the
bid alternates from the scope of the contract. The contractor was compensated based upon
the work that was actually provided.
Budget & Financial Summary: Funds in the amount of $516,000 are budgeted in the
Wastewater Capital Projects Fund for this project. Funds in the amount of $431,434.28
have been expended or committed to date, leaving a balance of $84,565.72 for this
construction contract and future expenses.
Attachments:
1.) Change Order
2.) Project Location Map
63
64
65
August 11, 2011
Consent Agenda Item No. 2k
Construction Change Order for
Southwood 5-7 Utility Rehabilitation Project
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion regarding a change order to
the construction contract with Elliot Construction (Contract # 11-003) in the amount of
$369,796.00 for the Southwood 5-7 Utility Rehabilitation Project.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure and Goal II.1 Preserving and restoring older
neighborhoods.
Recommendation(s): Staff recommends approval of this change order.
Summary: The contractor brought to the City’s attention an error in quantities for oil
related to the bid street repair method, seal coating. The bid sheet had underestimated the
quantity of oil by a factor of ten, reading 709 gallons and not the required 7090. The scope
of the project as bid, required all streets receiving multiple utility trenches would be
repaired via a seal coat and all streets receiving a single trench would only be patched. In
working with the contractor it was determined that an additional $45,441 would be required
to seal coat the streets in the as per the original scope of the project. It was further
estimated that if desired, it would take approximately an additional $99,533 to add the
streets impacted by a single trench to the list of those to receive a seal coat. This additional
cost would bring the cost to seal coat all streets impacted by the project to $226,584.
Given this potential increase, the City and the design team examined the possibility
of doing a mill & overlay on the streets impacted by the project. Milling approximately 6-
feet from each curb line and subsequently resurfacing all the impacted roads with a 1.5-inch
thick overlay was estimated to cost $332,722.50. The difference between pursuing the seal
coat vs. the mill & overlay is $106,138.50. Direction was given to pursue the mill & overlay
street repair option over the seal coat as originally scoped for the project.
In order to successfully integrate the new street repair option into the project,
consideration was given to Leona Drive and the unique situation presented with the future
water line. A water line replacement for Leona Drive was originally scoped for the
Southwood 5-7 Project but was removed in the early project development stages and
transferred, at Council request, to the South Knoll-The Glade Utility Rehabilitation Project.
At the time of the switch, it was anticipated that the South Knoll-The Glade project would be
constructed first. The South Knoll-The Glade project is currently scheduled for construction
in FY 12 and FY 13. To avoid doing a mill & overlay street repair to Leona only to require
more construction on that street in approximately 9 months time, it was decided to transfer
the Leona water line out of South Knoll-The Glade and return it to the Southwood 5-7
project for construction at this time. The estimated cost for this water line is $74,733. This
addition of the Leona water line replacement to the scope coupled with the additional cost of
the mill & overlay option yields a difference of $180,871.50 as the additional cost of the
adding both items to the project scope vs. the seal coating of all impacted streets.
66
Other items included in this change order include quantity revisions for valves,
fittings, pipe footage, service connections and manholes that have required field
modifications due construction forces conditions that did not match the record drawings
used for the basis of the design. Also included is additional boring of sewer service lines
that was performed in consultation with the property owners and the project arborist to
avoid obstacles and accommodate service reroutes due to conditions having changed on
many properties since the design phase.
Budget & Financial Summary: Funds for this project are currently budgeted in the Water
and Wastewater Capital Improvement Projects Fund. The change order will result in
additional expenditures of $126,336.83 for the for the Wastewater portion of this project
where a balance of $309,175.66 is available. The change order will result in additional
expenditures of $243,459.17 for the for the Water portion of this project where a balance of
$264,147.99 is available.
Attachments:
1. Change Order # 5
2. Project Location Map
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69
70
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Southwood 5-7 Utility Rehabilitation
Project Location Map
71
August 11, 2011
Consent Agenda Item No. 2L
Call Public Hearing on FY 11 - FY 12 Proposed Budget
To: David Neeley, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on calling a public hearing
on the City of College Station 2011-2012 Proposed Budget for Thursday September 8, 2011.
Recommendation(s): Staff recommends the City Council call a public hearing on the
City of College Station 2011-2012 Proposed Budget for Thursday September 8, 2011.
Summary: State law says that notice of the public hearing on the budget must be made
no less than 10 days prior to the meeting for the public hearing. After the public hearing
the Council may insert or delete items or may increase or decrease items so long as the
total of any increases or insertions do not increase the total budget by 3% or more.
Budget & Financial Summary: The proposed budget will be available for review.
Attachments:
N/A
72
August 11, 2011
Consent Agenda Item No. 2m
Change Order #1 Water & Wastewater Impact Fee Study
To: David Neeley, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding ratification of
Change Order #1, in the amount of $11,310 to Contract 09-259 with HDR Engineering, Inc.
related to completed impact fee analyses.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: Staff recommends Council approve this change order.
Summary: On October 25th, 2010, City Council approved award of design Contract 11-
019, in the amount of $55,600 to HDR Engineering, Inc. to provide civil engineering services
for a water and wastewater impact fee study. This change order is necessitated due to
additional engineering services that were not included in the original contract.
Additional engineering services are due to inconsistent City parcel data files that HDR
Engineering used from the beginning of the modeling project in November 2009. This
parcel data did not match the unique identifiers in the parcel database developed by the
City Planning Department that contained the updated Comprehensive Plan land use build-
out data. In order to use the City Planning Department’s correct parcel database, HDR had
to reload and recalibrate the model with the final parcel file received on January 12, 2011.
This additional effort directly correlated to impact fee calculations with respect to identifying
and quantifying improvements needed to increase capacity for new development.
Because this work had to be done twice, staff recommends approval of this change order.
Budget & Financial Summary: The original contract amount for this project is $55,600.
The revised contract amount after Change Order #1 for this project would be $66,910. The
total amount for Change Order #1 is $11,310.00, or 20.34% of the original amount.
Budget will be transferred from the Water Operating Fund contingency and Wastewater
Operating Fund contingency for this change order.
Attachments:
Change Order #1
73
74
August 11, 2011
Consent Agenda Item No. 2n
Change Order #4 Wastewater Collection System Planning Evaluation
To: David Neeley, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding ratification of
Change Order #4, for $19,873 to Contract 09-306 with HDR Engineering, Inc., and approval
of a contingency transfer from the Wastewater Operating Fund in the amount of $19,873.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: To approve this change order and contingency transfer.
Summary: On October 19th, 2009, City Council approved award of design Contract 09-
306, in the amount of $209,500 to HDR Engineering, Inc. to provide civil engineering
services for a wastewater collection system planning evaluation as part of the Master Plan.
This change order is necessitated due to additional modeling scenarios as well as additional
engineering services that were not included in the original contract.
Additional engineering services are due to a Peaking Factor analysis. The standard factor of
4 was not yielding appropriate results, and HDR had to do additional research and model
runs to recommend the “Four State” peaking factor system whereby the factor varies with
actual conditions. This system yielded excellent results, but this additional effort was not
anticipated nor included in the original design contract.
The additional modeling scenarios were necessitated for capacity analysis inquiries for the
Scott & White development, the Wellborn Annexation service plan, and various
developments connecting onto the ‘Bee Creek Trunk Line’. Because the modeling project
was not yet finished, and the City still needing information for its planning process, the
following modeling scenarios were performed by HDR that were not included in the original
design contract:
· Lift Station 2 Build-Out Capacity (required the model to be recalibrated)
· Lift Station 3 Build-Out Capacity (required another recalibration)
· New developments on Wellborn Rd, analyze capacity at tie-in to existing system
· Future line extensions near Creek Meadows and Westminster Lift Stations
Please note that HDR’s original request for this change order was in the amount of $83,219.
After a detailed review of the factors causing this cost increase, staff and HDR personnel
reached an agreement that only $19,873 of the $83,219 was attributable to the City. The
remaining cost was attributable to internal inefficiencies that HDR agreed to absorb.
Budget & Financial Summary: The original contract amount is $209,500. The
revised contract amount after previously approved Change Orders is $258,356.68. If
Change Order #4 is approved, the contract amount will be $278,229.68. The total
amount for Change Order #4 is $19,873.00, or 9.49% of the original amount. If
approved, budget for this change order will be transferred from contingency budgeted in
the Wastewater Operating Fund.
Attachment:
75
Change Order #4
76
77
August 11, 2011
Consent Agenda Item No. 2o
Reclaimed Water Purchase Agreement with Pebble Creek Country Club
To: David Neeley, City Manager
From: David Coleman, Director of Water Services
Agenda Caption: Presentation, discussion, and possible action to approve an agreement
for the City to sell reclaimed water to the Pebble Creek Country Club.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendation: Staff recommends Council approval.
Summary: The Pebble Creek Country Club (PCCC) has a permit from the Texas
Commission on Environmental Quality (TCEQ) to withdraw water from Carters Creek to
irrigate their golf course, issued in 1991. But because of the drought, the TCEQ has ordered
PCCC to cease withdrawing water under this permit, since there are "senior" water users
downstream, such as Dow Chemical, which cannot risk a water shortage.
For now, PCCC is using potable water from the City for irrigation. However, this is very
expensive for PCCC and we would prefer to not have this demand on our potable water
system, so we are seeking ways to get Reclaimed Water to them. Under our recently issued
"Bed & Banks" permit, the City has the authority to sell reclaimed water (treated
wastewater effluent) that we discharge into the creek, but we must get an amendment to
that permit specifically allowing a new withdrawal point. Staff met TCEQ in Austin on June
22nd, and TCEQ agreed that they can expedite approval of an amendment to our Water Use
Permit, to allow PCCC to purchase City effluent from the creek. The City’s permit
amendment application is now “administratively complete” and under review at TCEQ.
Please note, on July 14th, 2011, City Council approved an agreement which stipulates that
PCCC will reimburse the City for our cost to pursue this permit amendment from TCEQ,
whether or not the application is successful.
Today, staff is requesting Council approve a second agreement that stipulates the terms and
conditions for the sale of the reclaimed water. We recommend using the standard rate for
raw river water that is established by the Brazos River Authority, of $62.50 per acre-foot,
which is approximately $0.19 per thousand gallons. This is an appropriate price, because
PCCC will own and operate the equipment that withdraws the water from the creek and
transmits it to the golf course. In addition, the agreement limits the total amount of water
that can be withdrawn, provides a five year term with one renewal, stipulates methods to
measure the water quantity, and various other protections for the City.
Staff recommends approval of this agreement.
Budget & Financial Summary: None, this agreement will be a minor revenue source.
Attachment:
Agreement
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August 11, 2011
Consent Agenda Item No. 2p
Distribution Padmount Transformer Bid
Scott & White Hospital & Dowling Road Pump Station
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding approval of the
purchase of four (4) 2500 kVA distribution padmount transformers from WESCO in the
amount of $147,657.00 and two (2) 1500 kVA distribution padmount transformers from
Texas Electric Coop in the amount of $39,750.00, for a combined total of $187,406.00, for
Scott & White Hospital & Dowling Road Pump Station.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendations: Staff recommends approval of the purchase of four (4) 2500 kVA
padmount transformers from WESCO in the amount of $147,657.00 and two (2) 1500 kVA
padmount transformers from Texas Electric Coop in the amount of $39,750.00, for a total
amount of $187,406.00.
Summary: The two (2) 1500 kVA transformers will be installed with the upcoming
additions and upgrades to the Dowling Road pump station project.
The four (4) 2500 kVA transformers are for main and backup service for Scott & White
Hospital. Scott & White Hospital requested that two (2) backup transformers be installed
and has already paid the cost for the additional two (2) backup transformers.
The low bid for both the 1500 kVA and 2500 kVA transformers on the bid tab do not meet
our specifications for transformer windings. Bid specifications call for copper/aluminum
(primary/secondary) windings and WESCO bid an alternate aluminum/aluminum winding.
The second low bidder for the 2500 kVA transformers, Shihlin Electric, bid transformers
manufactured in Taiwan. CSU has no prior experience with this contractor or this
manufacturer. The bid was presented from their representative in California, and they
have no Texas sales or service presence. CSU has experience with all of the other
transformer manufacturers who submitted a bid and has existing equipment from these
manufacturers that has been in service for years. Transformers purchased in the past have
all been manufactured within the North American Continent and have distributor
representatives in Texas that are available to deal with material and equipment issues for
our electric system and will be responsible for ensuring delivery and warranty issue are
dealt with if necessary.
Staff recommends purchasing the 2500 kVA transformers from WESCO, (ABB Transformer
Manufacturer) based on best value for the City. WESCO has a good reputation and the City’s
past experience with the bidder and bidder’s manufacturer is very positive.
Budget & Financial Summary: Funds for this purchase were budgeted for and approved
in the FY11 Electric Capital Improvement Projects Funds.
Attachments:
1. Bid Tab
88
11-96 Bid TabOrder Quantity:2INVENTORY #:285-086-00052WESCO ABB $25,212 $50,424 $39,855 9-11WESCO Alternate ABB $21,595 $43,190 $35,578 16-20Dealers Electric Square D $33,558 $67,116 $49,136 8-9TEC GE $19,875 $39,750 $35,745 14TEC Alternate ERMCO $26,140 $52,280 $41,869 8Press Control Sunbelt $45,050 $90,100 $61,051 10-11KBS Cooper $27,327 $54,654 $43,288 6-8KBS Alternate ERMCO $25,938 $51,876 $41,667 8Shihlin Shihlin $23,400 $46,800 $38,925 21-22Order Quantity:4INVENTORY #:285-086-00054WESCO ABB $36,914 $147,656 $59,523 9-11WESCO Alternate ABB $30,319 $121,276 $52,715 9-11Dealers Electric Square D $44,767 $179,068 $67,597 10-11TEC GE $40,082 $160,328 $63,064 14TEC Alternate ERMCO $38,450 $153,800 $64,252 8Press Control Sunbelt $67,244 $268,976 incomplete bid incomplete bidKBS Cooper $44,766 $179,064 $67,805 14-15KBS Alternate ERMCO $39,415 $157,660 $62,067 8Shihlin Shihlin $32,900 $131,600 $55,886 21-22Low bid, does not meet specsLow bid meeting specsLow bid meeting specs (staffs recommendation for purchase) Total Owning Cost (TOC) DELIVERY (weeks)ITEM NUMBER: 1ITEM DESCRIPTION: 1500 KVA 3-Phase Transformer, 480/277BIDDER MANUFACTURER UNIT PRICE EXTENDED PRICE Total Owning Cost (TOC) DELIVERY (weeks)ITEM NUMBER : 2ITEM DESCRIPTION: 2500 KVA 3-Phase Padmount Transformer 480/277BIDDER MANUFACTURER UNIT PRICE EXTENDED PRICE 89
August 11, 2011
Consent Agenda Item No. 2q
Purchase Automatic Transfer Switch for Scott & White Hospital
To: David Neeley, City Manager
From: David Massey, Director of Electric Utilities
Agenda Caption: Presentation, possible action, and discussion regarding approval of the
purchase of Automatic Transfer Switch from Techline Inc. in the amount of $105,085.00.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure.
Recommendations: Staff recommends approval of the purchase of Automatic Transfer
Switch from Techline Inc. in the amount of $105,085.00.
Summary: This Automation Transfer Switch will be installed at the Scott & White
Hospital. The switch is designed to automatically switch the hospital to a backup electric
service feeder in case of a power failure on the primary electric service feeder. Upgrade
costs for this device so that it can serve additional transformers at this site were included in
the charges to Scott and White that were collected in May, 2011.
Sealed competitive bids were received with one bidder Techline Inc. responding with three
(3) types of Automatic Transfer Switches being proposed. The selected switch meets the
requirements and specs.
Budget & Financial Summary: Funds for this purchase were budgeted for and approved
in the FY11 Electric Capital Improvement Project Funds.
Attachments:
1. Bid Tab
90
City of College Station - Purchasing Department
Bid Tabulation for #11-94
"Padmounted Switchgear"
Open Date: Wednesday, June 22, 2011 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION
UNIT BID
AMOUNT
TOTAL BID
AMOUNT
UNIT BID
AMOUNT
TOTAL BID
AMOUNT
A-1 1 ea Pad-Mounted Automatic Transfer Switchgear $128,197.00 $128,197.00 $105,085.00 $105,085.00
A-2 1 ea
Pad-Mounted Automatic Transfer Switchgear
Training $5,946.00 $5,946.00 $0.00
A-3 1 ea
Pad-Mounted Automatic Transfer Switchgear Field
Testing $5,946.00 $5,946.00 $0.00
Alt-1 1 ea Pad-Mounted Automatic Transfer Switchgear
$174,670.00
$105,085.00
$105,085.00
Bid No. 1 from Techline: 1) Transfer time is 10-12 cycles; 3C) Temperature range for Type 1 control supplies is -40c to +65c; rubber goods
and surge arrestors provided by others
Bid No. 2 from Techline: Section V: Bld: Does not provide a test mode in SEL control; Section V:BIF does not provide an operations counter
on the MVI's; Section V:B4 fault blocking CT's are located on the source side switches and only block the transfer when an over current and a
loss of voltage occurs on the closed switch.
Techline, Inc.
0%
19 weeks/Elastimold
Certification from bid package
Prompt Payment Discount
Techline, Inc.
TOTAL $140,089.00
Delivery After Receipt of PO (No. of Calendar Days)22-24 weeks
0%
NOTES: "No Bid" received from M&I Electric Industries
Page 1 of 191
August 11, 2011
City Council Regular Agenda Item No. 1
Citizen Appointments
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation,possible action, and discussion regarding appointments to the
following Boards and Commissions:
· B/CS Library Committee
· Bicycle, Pedestrian & Greenways Advisory Board
· Cemetery Committee
· Construction Board of Adjustments
· Design Review Board
· Historic Preservation Committee
· Joint Relief Funding Review Committee
· Landmark Commission
· Lick Creek Park Nature Center Advisory Committee
· Parks & Recreation Board
· Planning & Zoning Commission
· Sunset Advisory Commission
· Zoning Board of Adjustments
Summary: The City Secretary’s Office began advertising for applicants to fill the vacancies of
the various boards and commissions in April 2011. The deadline to receive applications was
Friday, July 22. Staff received 83 applications for the Council’s consideration.
At the May 26, 2011 Regular Meeting of the City Council, staff was directed to place the
appointments on the agenda for the second meeting in July. However on June 23, Council
appointed an interim Sunset Review Commission, charging them to complete their review and
make their recommendations by July 21. This caused the appointments to be moved to the first
meeting August.
The City Secretary’s Office is also planning to conduct a mandatory orientation of all boards,
committees, and commissions sometime in mid-to-late August. There will be more than one date
to accommodate the new appointees’ schedules.
Attachments:
· None
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August 11, 2011
Regular Agenda Item No. 2
Rezoning for 2862 North Graham Road
To: David Neeley, City Manager
From: Bob Cowell, AICP, CNU-A, Executive Director - Planning & Development
Services
Agenda Caption: Public Hearing, presentation, possible action, and discussion on an
ordinance amending Charter 12, “Unified Development Ordinance,” Section 4.2, “Official
Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing
the zoning district boundaries affecting certain properties; to wit: 7.364 acres located at
2862 North Graham Road, and more generally located west of the intersection of Old
Wellborn Road and North Graham Road, from A-O Agricultural Open to PDD Planned
Development District.
Recommendation(s): The Planning and Zoning Commission considered this item at their
August 4, 2011 meeting and recommended approval (4-0). Staff also recommended
approval.
Summary: The Unified Development Ordinance provides the following review criteria for
zoning map amendments:
REVIEW CRITERIA
1. Consistency with the Comprehensive Plan: The Comprehensive Plan Future Land
Use and Character Map designates the subject property as Business Park. The Business
Park land use designation is generally for areas that include office, research, or
industrial uses planned and developed as a unified project that have good access to
arterial roadways. Uses proposed with this PDD include those allowed under the
Research and Development (R&D) zoning district such as office, light industrial, and
testing/research laboratory facilities. Additionally, planned uses proposed as part of this
PDD rezoning consist of limited self-storage, large vehicle storage, wholesale services,
and office/ warehousing facilities. Standard uses allowed under the base R&D zoning
district classification are consistent with the Comprehensive Plan’s Business Park
designation. As part of the PDD rezoning process, flexibility is given to allow for potential
commercial uses such as limited self-storage/vehicle storage, wholesale services, and
warehousing facilities that traditionally are not allowed in R&D districts; however, when
additional community benefits such as architectural features, increased setbacks and
buffers, and additional pedestrian facilities are applied to the proposed development, the
compatibility is increased. Based on the mix of uses and additional design elements
proposed with this rezoning it is Staff’s opinion that this proposal is consistent with the
Comprehensive Plan.
2. Compatibility with the present zoning and conforming uses of nearby property
and with the character of the neighborhood: The subject property is currently
zoned A-O Agricultural Open. The two properties located along the northeastern
property line are developed for commercial uses. One is zoned C-2 Commercial
Industrial, while the other, located at the corner of Old Wellborn Road and North
Graham Road, is zoned A-O Agricultural-Open. The property to the southeast, across
North Graham Road, is zoned A-O Agricultural-Open and is used for agricultural
purposes. The property to the southwest is also zoned A-O, but is being utilized for a
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single residence. The properties located adjacent to the northwest property line are
zoned A-O and are undeveloped at this time. While other properties to the northwest,
located at the intersection of Old Wellborn Road and Rock Prairie Road, that are zoned
C-2 are either undeveloped or developed as a veterinary clinic.
Uses allowed by a traditional R&D zoning district such as office and light industrial are
compatible with the surrounding commercial, industrial, and residential uses. They are
typically less intense uses having lower traffic volumes and can benefit from being in
proximity to certain commercial and residential uses. In the past year, the surrounding
area has experienced increased growth and development pressure from commercial and
residential developments. In June of this year, a planned development consisting of
approximately 100 acres of single-family, townhome, office, and commercial uses was
approved within the immediate vicinity of the subject property. The uses proposed in
this PDD are intended to provide support and service to the growing commercial and
residential uses developing in this area of College Station. Through this PDD, additional
architectural design requirements, site buffering, and landscaping requirements applied
to the proposed self-storage, vehicular storage, and office warehousing uses will address
issues related to noise and light pollution that traditionally would make these uses
incompatible with the surrounding properties.
3. Suitability of the property affected by the amendment for uses permitted by the
district that would be made applicable by the proposed amendment: The subject
property is located along North Graham Road, which is classified as a two-lane Major
Collector on the Thoroughfare Plan, but is currently built to rural standards. The
property is located in close proximity to F.M. 2154 and Rock Prairie Road West;
however, it does not have direct access to either roadway. The requested PDD includes
office and industrial uses that the Comprehensive Plan anticipates as being suitable for
this area over the 20-year Plan horizon. The intent of the office/warehouse portion of
the development is to provide lease space for small service-oriented businesses that are
more industrial in nature (e.g. plumbers, electricians, and professional contractors), that
can serve the needs associated with the continued residential and commercial growth in
this area. These types of businesses tend to have low traffic volumes and require limited
location identification. Additionally, self-storage uses also tend to have low traffic
volumes and are preferably located in areas removed from primary thoroughfares and
gateways.
4. Suitability of the property affected by the amendment for uses permitted by the
district applicable to the property at the time of the proposed amendment: The
property is currently zoned A-O Agricultural-Open, which allows for agricultural and low-
density residential uses. Such uses are suitable to the property due to the existing rural
environment. However, due to the continued commercial and residential growth in this
area, the A-O zoning classification is not suitable for the development that what would
be compatible with the surrounding uses and continued growth.
5. Marketability of the property affected by the amendment for uses permitted by
the district applicable to the property at the time of the proposed amendment:
The subject property’s current A-O Agricultural-Open zoning district limits potential
development to uses such as agricultural, low-density residential, and open space. There
are currently 29 acres of developed property zoned C-1 General Commercial, 23 acres of
developed property zoned C-2 Commercial Industrial and 14 acres of developed property
zoned for A-P Administrative Professional located within a one-mile radius of the subject
property. A combined 121 acres of developed and undeveloped property within a one-
mile radius of the subject property are zoned as PDD districts with some commercial and
residential uses. While there are office and commercial lease spaces available within the
vicinity of the subject property, the proposed rezoning will allow for the development of
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uses needed to support the expanding commercial and residential developments in the
area.
6. Availability of water, wastewater, stormwater, and transportation facilities
generally suitable and adequate for the proposed use: This subject property is not
located within the City of College Station’s water service area. Water service (domestic
and fire demands) will be provided by Wellborn SUD and will be required to meet the
minimum requirements set by the City’s Water Design Guidelines.
The subject tract is located near an 8-inch sanitary sewer main, which runs along Rock
Prairie Road. The tract is located in the Steeplechase Sanitary Sewer Impact Fee Area
that gravity flows into the Bee Creek Trunk Line. This respective trunk line’s sub-basin
currently serves many developments along FM2818, from areas east of Wellborn Road,
to the Carters Creek Wastewater Treatment Plant. Much of the existing trunk line was
constructed in 1973 and was shown to have several surcharging line segments in the
2011 HDR Sanitary Sewer Collection System Master Plan Update. The City is currently in
the process of initializing a capital improvement project entitled the ‘Bee Creek Relief
Line’ that will install a larger diameter gravity line to increase the system capacity of the
overall sub-basin in order to accept the ultimate build-out demand anticipated in this
respective area. This trunk line capacity increase is necessary to proactively prevent
surcharge events, possible fines from TCEQ, and customer service disruptions.
Preliminary analysis of this area has identified that the existing sanitary sewer capacity
can support the increased sanitary sewer demand from the proposed development,
however, future demands in this respective sub-basin will need to be evaluated as
development occurs.
Drainage on the subject tract is generally to the southwest within the Hope's Creek
drainage basin. There is currently no FEMA regulated floodplain on-site. Future
development on the property will be required to comply with the City's Flood Hazard
Protection Ordinance and BCS Unified Stormwater Design Guidelines.
REVIEW OF CONCEPT PLAN
The applicant has provided the following information related to the purpose and intent of
the proposed zoning district:
“The purpose and intent of the proposed development is to provide office &
office/warehouse space for small/local business, self storage facilities,
vehicular/boat storage space, research & development space, light industrial space,
wholesales service space and scientific testing/research laboratory space.”
In accordance with the purpose statement, the Concept Plan proposes a mixture of office,
commercial, and industrial uses. The proposed concept plan includes a two-phased
development that will utilize uses allowed in the R&D Research and Development zoning
districts and additional uses specific to each phase of the development. Planned uses consist
of 10,000 - 12,000 square feet of office/warehouse and wholesale services, as well as
35,000 - 45,000 square feet of self-storage, and vehicular storage for Phase 1. Phase 2 of
this development consist of approximately 40,000 square feet of office/warehouse, light
industrial, scientific testing/research laboratory and wholesale service uses.
Office/warehouse uses, Research and Development uses, and wholesale service uses in
Phase 1 will be located near the front of the development along North Graham Road. Self-
storage and vehicle storage uses are proposed to be located at the rear of the property and
will be limited solely to the first phase of this development.
The proposed layout of the development lends itself to a business park environment.
Additional landscaping is proposed to lessen the visual impact that the development may
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have on surrounding properties. The applicant has offered to provide 25% more landscaping
than what is required by the UDO throughout the site to create a more appealing look for
the development. A 15-foot landscape buffer along with ornamental fencing will be provided
along the northern and eastern property lines of this development. The applicant is
proposing to provide a 20-foot to 40-foot conservation buffer consisting of existing, mature,
vegetation along the western portion of the property to provide ample separation between
the residential property and this development. The applicant is also proposing to include a
25-foot parking setback along North Graham Road to create a “greenbelt” effect along the
roadway. A variable width sidewalk (6-foot to 8-foot in width) located within a pedestrian
access easement a will be provided along the front of the property to encourage pedestrian
connectivity when the surrounding properties are developed.
At the time of plat and site plan, the project will need to meet all applicable site
development standards required by the Unified Development Ordinance (UDO) for the R&D
Research and Development zoning classification, except for those requested modifications
allowed as part of the PDD zoning classification. Staff is currently undertaking an effort to
create new zoning districts to implement the different character areas envisioned by the
Comprehensive Plan. In the absence of a defined Business Park zoning district, the applicant
and staff have negotiated through various standards to seek to attain a business park style
development that is appropriate for this portion of the City, while seeking to retain flexibility
for both parties.
Base Zoning and Meritorious Modifications
The applicant has proposed to utilize the uses allowed by the R&D Research and
Development zoning classification as the base, underlying zoning district for this PDD
district. However, in lieu of meeting the dimensional standards required in R&D zoned
districts, the applicant is proposing to utilize dimensional standards found in Section 5.4
Non-Residential Dimensional Standards of a C-1 General Commercial zoning district for this
PDD district. At the time of plat and site plan, the project will need to meet all applicable
site development standards and platting requirements of the UDO for the R&D Research and
Development zoning classification, except where meritorious modifications are granted with
the PDD zoning. The applicant is requesting the following meritorious modifications:
1. UDO Section 5.3.H.1 a, b, c, e – “Performance Criteria for All Uses ” in R&D
zoning districts:
The applicant is requesting a waiver from the following performance criteria and
additional standards required for all uses in the R&D zoning district:
1. Performance Criteria for All Uses
a. Impervious Surface: Impervious surface is limited to 70 percent. The UDO
requires this limitation of impervious surface in R&D zoning districts so that when
constructed, developments in these districts will be compatible with the character
and integrity of the surrounding neighborhoods. To satisfy the intent of this
requirement, the applicant proposes to provide a 20-foot to 40-foot conservation
buffer on the western side of the development that will consist of existing canopy
and non-canopy trees ranging from 6-inches to 24-inches in diameter. The
northeastern and northwestern property lines will include a 15-foot landscaping
buffer, and a 25-foot parking setback will serve as a “greenbelt” along the
southern property line. An internal landscaped buffer screen will also be put in
place to surround the self-storage and vehicle storage portion of the
development. The applicant is also proposing that at time of site plan,
landscaping requirements will be exceeded by 25% of what is required by the
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UDO for this site. Combined, these additional development standards will
increase the overall aesthetics of the site and serve to meet the intent of the
impervious surface limitations.
b. Floor Area Ratio (FAR): The maximum FAR in this district shall not
exceed 50 percent. Floor Area Ratio refers to the ratio of the floor area of a
building to the area of the lot on which the building is located. The purpose of
establishing a maximum FAR not to exceed 50% is to encourage the preservation
of open space, reduce the amount of impervious surface of a development, and
ensure that building heights are compatible with the character of the surrounding
areas. The applicant is requesting to be exempt from this requirement. As stated
above, the applicant is also providing 25% additional landscaping, a 15-foot
landscaped buffer along the northeast and northwest property lines, and a 20-
foot to 40-foot conservation buffer to mitigate the impact this development will
have on the natural environment. The applicant has stated that building heights
will range from 10 feet to a maximum of 30 feet.
c. Building Materials: All main buildings shall have not less than 90 percent
of the total exterior walls, excluding doors, windows and window walls,
constructed or faced with brick, stone, masonry, stucco or precast
concrete panels. Current UDO standards do not require structures constructed
in R&D zoning districts to meet the requirements of Section 7.9 Non-Residential
Architectural Standards; however, there are specific building material
requirements for all structures constructed in R&D districts. In lieu of meeting the
building materials standards of the R&D zoning classification for all buildings the
applicant proposed to provide specific architectural features and building
materials standards:
i. Office/warehousing, wholesale services, and R&D uses:
a. Provide two or more elements of architectural relief for building mass and
design on both front and side facades at least every 45 feet.
b. 100% combination of masonry, stone, and/or UDO compliant façade
finishes on all office/warehousing structures if visible from the right-of-
way.
c. No more than 66% of rooflines are on the same elevation on both front
and side facades.
ii. Self-Storage (Phase 1 only): 100% masonry, stone and/or UDO compliant
façade finish on all eastern and western facades even if not visible from the
right-of-way.
iii. Vehicular Storage (Phase 1 only): 100% masonry, stone, and/or UDO
compliant façade finish on the northern, eastern, and western facades.
e. Other District Regulations: All processes are to be conducted inside
buildings and there shall be no outside storage or business activity. Any
business operations occurring during the hours between 7 p.m. and 6
a.m. must meet all the performance criteria established in this section,
as well as limit vehicular access into the site through a designated
access point that mitigates any adverse impacts of the traffic on
surrounding residential areas. Due to the nature of the uses proposed as part
of the PDD district, the applicant does not feel that these restrictions are
necessary given the additional landscaping, buffering, and screening standards
being proposed as part of this PDD request. The applicant is providing a 24-foot
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Public Way along the western portion of the property to provide connectivity to
neighboring property to the North when it develops in the future.
2. UDO Section 5.4 “Non-Residential Dimensional Standards” The applicant has
requested a waiver from the dimensional standards for the R&D Research and
Development zoning classification, proposing instead to use the dimensional standards
required for the C-1 General Commercial zoning district for this development. The table
below details the dimensional standards required and those requested by the applicant:
R&D Research and
Development
(Required)
C-1 General
Commercial
(Requested)
Min. Lot Area 20,000 Square
feet None
Min. Lot Width 100 feet 24 feet
Min. Lot Depth 200 feet 100 feet
Min. Front Setback 30 feet 25 feet
Min. Side Setback 30 feet 7.5 feet
Min. St. Side Setback 30 feet 15 feet
Min. Rear Setback 30 feet 15 feet
Max. Height None 30 feet
3. UDO Section 7.3.C.3.f.3 “Access Management – Spacing of Adjacent Driveways”
The applicant has requested an 85-foot reduction to the 235-foot driveway spacing
standards required for adjacent driveways located along streets classified as a Major
Collector. This modification will allow the applicant to construct a second driveway to the
subject property that will be located within 150 feet of the existing residential driveway
located on the abutting property to the west. The second driveway will be for a public
way that will allow this development to meet the block length requirements of Section
8.2 of the UDO when the property is platted.
The Unified Development Ordinance provides the following review criteria for PDD
Concept Plans:
1. The proposal will constitute an environment of sustained stability and will be in
harmony with the character of the surrounding area: The Concept Plan provides for
office/warehousing uses to be located at the front of the development along North Graham
Road. Self-storage and vehicle-storage facilities will be located to the rear of the property
and a landscaped buffer surrounding these uses will be provided to enhance the overall
character of the development. All buildings will have increased aesthetic requirements and
will use materials that are not generally required by the UDO for developments located in
R&D zoned districts.
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2. The proposal is in conformity with the policies, goals, and objectives of the
Comprehensive Plan, and any subsequently adopted Plans, and will be consistent
with the intent and purpose of this Section:
The Concept Plan reflects the policies, goals and objectives of the Comprehensive Plan as it
relates to land use and character, connectivity, market flexibility and sustainability. The
Business Park future land use designation in the Comprehensive Plan is intended for areas
that include office, research, or industrial uses planned and developed as a unified project.
The uses proposed in this PDD zoning district are consistent with uses the Comprehensive
Plan designates as appropriate for the Business Park future land use classification.
3. The proposal is compatible with existing or permitted uses on abutting sites and
will not adversely affect adjacent development:
Adjacent properties to the northwest and southwest are largely undeveloped, but are also
designated as Business Park in the Comprehensive Plan. As proposed, this development will
be compatible with the adjacent commercial uses located to the northeast of the subject
property due to the scale and design of the site and proposed structures. This development
will serve as a transition from more intense commercial uses to the northeast and future
Business Park uses to the northwest and southwest. Additionally, the proposed development
includes a Public Way, projecting to the adjacent property to the North, as well as cross
access easements to the eastern and western properties, which will allow for the removal of
existing non-conforming driveways in the future when these properties are developed.
When constructed, buildings will have a maximum height of 30 feet, will be required to
provide architectural design elements on specified facades, and will use building materials
that consist of stone or masonry products on specified facades. The proposal also includes
provisions for a 20-foot to 40-foot conservation buffer along the west side of the property,
as well as a 15-foot landscaped buffer around the remainder of the property. These buffers
will serve to block direct light from vehicles entering and exiting the site and will reduce
some effects of noise pollution that can be associated with these types of uses.
4. Every dwelling unit need not front on a public street but shall have access to a
public street directly or via a court, walkway, public area, or area owned by a
homeowners association:
There are no residential uses proposed for this development.
5. The development includes provision of adequate public improvements,
including, but not limited to, parks, schools, and other public facilities:
At the time of platting and site plan, the applicant will be dedicating a 42-foot public access
easement and providing a Public Way as defined by the UDO, along the western portion of
the property. They will be constructing a variable width sidewalk, ranging from 6 feet to 8
feet in width, adjacent to North Graham Road right-of-way. The Concept Plan also includes
an area reserved for an outdoor, public, picnic area near the conservation buffer.
Additionally, the applicant has designed the site to take into consideration a 10-foot right-
of-way dedication that will be required at platting along North Graham Road and a cross
access easement along the front of the property to allow neighboring properties to the east
additional access in the future when developed.
6. The development will not be detrimental to the public health, safety, welfare, or
materially injurious to properties or improvements in the vicinity:
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Staff initially expressed concerns regarding noise and light pollution from vehicular traffic
being a nuisance to the adjacent residential property; however, the applicant is proposing to
use a 20-foot to 40-foot conservation buffer yard to include existing landscaping consisting
of canopy and non-canopy trees ranging from 6-inches to 24-inches in diameter to mitigate
the effects that noise and light pollution may have on the residential uses adjacent to this
site. This site’s stormwater detention facilities will be located between the proposed
conservation buffer and proposed Public Way to provide for increase separation between
uses. Additionally, the concept plan shows a landscaped buffer screen surrounding the self-
storage and vehicular storage portions of the development.
7. The development will not adversely affect the safety and convenience of
vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic
reasonably expected to be generated by the proposed use and other uses
reasonably anticipated in the area considering existing zoning and land uses in the
area:
A traffic impact analysis was not required for this project due to the proposed size of the
project and low levels of traffic (144 trips per peak hour) that are estimated to be generated
by this proposal. Furthermore, the square footage of the different land uses was capped to
stay below the 150-vehicle trip threshold. At the time of platting and site plan the applicant
will be dedicating a 42-foot public access easement to provide a Public Way as defined by
the UDO, along the western portion of the property and will be constructing a variable width
sidewalk, ranging from 6 to 8 feet in width, along southeastern portion of the property.
Budget & Financial Summary: N/A
Attachments:
1. Background Information
2. Small Area Map (SAM) & Aerial
3. Ordinance
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BACKGROUND INFORMATION
NOTIFICATIONS
Advertised Commission Hearing Date: August 4, 2011
Advertised Council Hearing Dates: August 11, 2011
The following neighborhood organizations that are registered with the City of College
Station’s Neighborhood Services have received a courtesy letter of notification of this
public hearing:
None
Property owner notices mailed: 16
Contacts in support: None at the time of writing this staff report.
Contacts in opposition: None at the time of writing this staff report.
Inquiry contacts: None at the time of writing this staff report.
ADJACENT LAND USES
Direction Comprehensive
Plan
Zoning Land Use
Northeast Suburban
Commercial
A-O Agricultural-
Open/C-2
Commercial
Industrial
Commercial strip
center/A-O Commercial-
Former Heirloom
Gardens Nursery
Southeast 2-lane Minor
Collector on
Thoroughfare Plan,
Business Park
A-O Agricultural-
Open
Undeveloped/Agricultural
Farmland, North Graham
Road
Northwest Suburban
Commercial and
Business Park
C-2 Commercial
Industrial, and A-
O Agricultural-
Open
Undeveloped/Agricultural
Farmland, Vet Clinic
Southwest Business Park A-O Agricultural-
Open
Residential
DEVELOPMENT HISTORY
Annexation: 2002
Zoning: A-O Agricultural Open since annexation
Final Plat: N/A
Site development: Vacant
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106
107
108
109
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August 11, 2011
City Council Regular Agenda Item No. 3
Calling Election
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion on an ordinance calling a Special
Election for November 8, 2011 for the purpose of amending the City Charter, if necessary.
Summary: The Council will be hosting a Public Hearing on August 8 to discuss the possibility
of holding a charter amendment election on November 8, 2011. This item has been placed on
the agenda to allow the Council to take action, if necessary, depending on the outcome of
Monday’s meeting.
Financial Summary: This election could cost the County $50, 000 to $70,000 dollars. We will
have to pay a proportionate share of the expenses if we are on the ballot.
Attachments: None
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