HomeMy WebLinkAbout07/25/2011 - Regular Agenda Packet - City Council (2)Table of Contents
Agenda 2
Item 2a - Minutes
Coversheet revised 5
July 12 minutes 6
July 14 workshop minutes 10
July 14 regular minutes 15
Item 2b - Traffic Signal Construction Bid#11-89
Coversheet revised 19
Resolution 20
Bid Tabulation 21
Item 2c - Expenditures for Legal Research Materials
Coversheet revised 28
Item 2d - Victoria Avenue Extension Construction Contract
Award
Coversheet revised 29
Resolution 30
Location Map 31
Bid Tabulation 32
Item 2e - Resolution Altering Cemetery Committee Membership
Coversheet revised 43
1 - Resolution 8-24-2006-12.12 44
2 - Cemetery Membership Resolution 2011 45
Item 2f - Community Development FY 2012 (PY 2011) Action
Plan and Budget
Coversheet revised 46
Attachment 1 - Resolution for 2011- 2012 Action Plan
and Budget 47
Attachment 2 - Proposed FY 2012 Community
Development Budget Summary 48
Attachment 3 - Plan Development Summary 49
Attachment 4 - Proposed FY 2012 Public Service
Funding Recommendations 50
Attachment 5 - Proposed FY 2012 Public Facility
Funding Recommendations 51
Attachment 6 - PY 2010 - 2014 Community
Development Goals 52
Attachment 7 - Comments and Final Revisions on
Proposed FY 2012 (PY 2011) Action Plan and Budget 54
No. 1 - Senate Bill 100
Coversheet revised 55
No. 2 - Sunset Reveiw
Coversheet revised 56
1
Mayor Council members
Nancy Berry Blanche Brick
Mayor Pro Tem Jess Fields
Dave Ruesink Karl Mooney
City Manager Katy-Marie Lyles
David Neeley Julie M. Schultz
Agenda
College Station City Council
Regular Meeting
Monday, July 25, 2011 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Presentation:
Recognition of Reliable Public Power Award.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for July 12, 2011 Retreat, and July 14, 2011
Workshop and Regular Council Meeting.
b. Presentation, possible action, and discussion to award a construction contract to Allstate Signal and
Construction in the amount of $276,591.75.
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City Council Regular Meeting Page 2
Monday, July 25, 2011
c. Presentation, possible action, and discussion regarding ratification and approval of expenditures in a total
amount not to exceed $55,000.00 for FY11 for the purchase of Westlaw online research services and printed
materials from West Group for the City’s Legal Department.
d. Presentation, possible action, and discussion to award a construction contract for the Victoria Avenue
Extension Project to Knife River, Inc. in the amount of $1,804,427.41.
e. Presentation, possible action, and discussion regarding a resolution reducing the Cemetery Committee size
from nine to seven members as per the current Cemetery Committee’s recommendation.
f. Presentation, possible action, and discussion regarding the approval of a resolution adopting the
Community Development Department’s FY 2012 (PY 2011) Action Plan and Budget.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion regarding the impacts of Senate Bill100
and its effects on future City elections.
2. Presentation, possible action, and discussion on recommendations by the Sunset Review Commission,
and appointing Councilmembers to boards and commissions.
3. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
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City Council Regular Meeting Page 3
Monday, July 25, 2011
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Monday, July 25, 2011 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College
Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 22nd day of July, 2011 at 5:00 p.m.
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on July 22, 2011 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2011 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2011.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
4
July 25, 2011
City Council Consent Agenda Item No. 2a
City Council Minutes
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of minutes for July 12, 2011
Retreat, and July 14, 2011 Workshop and Regular Council Meeting.
Attachments:
· July 12, 2011 Special Minutes
· July 14, 2011 Workshop Minutes
· July 14, 2011 Regular Minutes
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MINUTES OF THE CITY COUNCIL RETREAT
CITY OF COLLEGE STATION
JULY 12, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Assistant City Manager
Frank Simpson, Assistant City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Jeff Kersten, Chief Finance Officer
Bob Cowell, Director of Planning and Development
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Retreat of the College Station City Council was called to order by
Mayor Nancy Berry at 8:41 a.m. on Tuesday, July 12, 2011 in the Wolf Pen Creek Green Room,
1015 Colgate, College Station, Texas.
2. Presentation, possible action, and discussion regarding a review of the 2011 Strategic
Plan and Council’s Prioritized Goals and Actions and development of the 2012 Council
Strategic Plan.
Bob Cowell, Director of Planning and Development, acted as the facilitator for today’s retreat.
The intent of the retreat is to build on the work already done. Vision, mission, strategy, and
action are the key elements for the discussion. There are four phases: review and context;
goals/outcomes; strategies; and next steps. Strategic plans involve the development of long-term
vision, clarification of the mission and values, analyzing the external challenges, and assessing
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internal strengths and weaknesses. This is used to develop the action plan for projects that will
implement the identified strategies. The Council reviewed the Community Vision, Government
Mission Statement, and Core Values. Mr. Cowell also highlighted the adopted City plans and
policies. A snapshot was provided of the current socio-economic conditions, fiscal condition,
trends, and projections. He presented a brief overview of major considerations and
external/internal analyses. The environmental scan will look at political, economic, social,
technological, environmental, and legal elements. Council reviewed the elements for the SWOT
analysis. Major considerations recommended by staff include: impacts of economic
recession/recovery; increased service demands by a growing community; impacts of budget
reductions and service cuts; citizen and stakeholder engagement; etc.
3. Presentation, possible action and discussion of the City of College Station Fiscal and
Budgetary Policy Statements and how it may relate to the Council Strategic Plan.
Jeff Kersten, Chief Financial Officer, provided a review of the fiscal and budgetary policy
statements. The Statement of Purpose enables the City to achieve a long-term stable and positive
financial condition. The budget is prepared by the City Manager and includes personnel costs,
base budget costs, service level adjustments for increases or decreases, and revenues. We are
required to have a balanced budget. Current revenues, exclusive of beginning resources, must be
greater than or equal to current expenditures. Excess balances are used as capital funds or other
non-recurring expenditures. The budget process is coordinated so as to identify major policy
issues for City Council. It is part of an overall strategic planning process for the City. Optimum
characteristics for revenue management include simplicity, certainty, equity, revenue adequacy,
administration, and diversification and stability. Other considerations are non-recurring
revenues, property tax revenues, investment income, user based fees and service charges,
enterprise fund rates, and intergovernmental revenues. For property tax revenues, the City
Manager may, for budget and forecasting purposes, use up to the tax rate in effect for the current
year’s budget. This policy requires the City Manager to justify a tax rate that is different from
the current tax rate. This justification is based on Council direction, needs arising from voter
authorized bonds or extraordinary conditions as may arise from time to time. Regarding user-
based fees and service charges, for services associated with a user fee or charge, the direct and
indirect costs of that service will be offset by a fee where possible. A review of fees and charges
will occur no less than every three years. We have full fee support for electric, water,
wastewater, sanitations, etc.; partial fee support for EMS and adult sports; and a minimum fee
support for parks and youth recreation programs. Staff recommends adding another level of
partial fee support. As for enterprise fund rates, the City reviews and adopts utility rates as
needed to generate revenues required to fully cover operating expenses. Staff recommends a
transition to In Lieu of Franchise Fee capped at 6% of gross revenues; electric will increase as
KWH sales increase. They expect to implement this change in Electric in FY12 and FY13; and
for water/wastewater and sanitation in FY14 and FY15.
Council consensus was to proceed with staff recommendations.
4. Presentation, possible action, and discussion regarding a summary of the current status
of the capital projects included in the City’s Capital Plan and how it may relate to the
Council’s Strategic Plan.
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Chuck Gilman, Director of Capital Projects, reported that future contracts for Council
consideration include: Lick Creek Nature Center master plan, Patricia Street Waterline
construction, CSU Dispatch Building construction, Barron Road East/Lakeway design,
CCWWTP Lab and SCADA building construction, and Fire Station No. 6 at a guaranteed
maximum price. Other future contracts include: extension of Victoria Avenue construction, Lick
Creek Hike and Bike Trail preliminary design, FM 2154 sewer line and lift station design, Bee
Creek parallel trunk line design, and Stephen C. Beachy Central Park improvements
construction.
Mr. Gilman also provided an overview of the Wolf Pen Creek project. The project was
identified by the TIF Board and included in the WPC Master Plan. We are contractually
required to spend $1.2 million on a water feature. The current design includes an interactive
water feature and festival area. The low construction bid exceeded the project budget, but staff
has negotiated the scope/fee to the budget. Council directed staff to look at the options
presented, comparing the construction costs plus the required O&M for each, and report back to
Council.
Bob Cowell led the Council in some planning exercises to identify key strategic focus areas and
desired outcomes. Staff took the current five focus areas and re-worked them into six:
financially sustainable city; providing core services and infrastructure; neighborhood integrity;
diverse growing economy; improving mobility; and sustainable city. They were asked to look at
these focus areas and propose successful outcomes. The questions they were to ask themselves
were: 1) Is there clearly some chance of success?; 2) Is this a proper role for city government?;
3) What are the specific outcomes?; 4) Does it link to the City’s mission/vision?; and 5) What
are the assumptions?
5. Presentation, possible action, and discussion regarding a presentation on the real
property owned by the City of College Station and how it may relate to the Council
Strategic Plan.
This item was postponed to the second meeting in July.
6. Presentation, possible action, and discussion regarding the impacts of Senate Bill100 and
its effects on future City elections.
City Secretary Sherry Mashburn reported that Senate Bill 100 has been signed into law by
Governor Perry and is effective September 1, 2011. This bill was enacted to assure compliance
with the Military and Overseas Voter Empowerment Act passed by Congress in 2009 to make
the voting process easier and faster for military and overseas voters. This legislation moves the
primary runoff election date to the fourth Tuesday in May of even numbered years. This will
affect the City’s May uniform election date in those even numbered years, which will fall
between the March primary and the May primary runoff date. Early voting for the primary
runoff begins two days after the May uniform election date. Senate Bill 100 provides that a
county elections official is not required to enter into a contract to furnish election services for an
election held on the second Saturday in May in an even-numbered year. According to the Brazos
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County Clerk, due to overlapping election schedules as provided in Senate Bill 100, there is not
enough time, equipment, or personnel for the County to accommodate us.
College Station basically has three options:
1. Look elsewhere for electronic voting machines to use in May elections;
2. Move City elections to November; or
3. Cities with terms consisting of an even number of years (two or four) may be adjusted so
that all council/mayoral elections are held in May of odd-numbered years.
Ms. Mashburn opined that the option that will be the least disruptive to the political process and
easiest to implement, will be to stay with three-year staggered terms and to move our election
date to the November uniform election date. Councilmembers would holdover six months with
this option. Other options the Council looked at were two-year terms or four-year terms. Both
of these options would require a charter amendment election. Charts were presented showing the
amount of time each Councilmember would holdover in each scenario.
Council discussed the possibility of a Public Hearing.
7. Executive Session
In accordance with the Texas Government Code §551.074-Personnel, the College Station City
Council convened into Executive Session at 4:15 p.m. on Tuesday, July 12, 2011 in order to
continue discussing matters pertaining to:
A. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
· City Manager
The Executive Session adjourned at 4:48 p.m. on Tuesday, July 12, 2011.
There was no action required from Executive Session.
8. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the Retreat of the College
Station City Council at 4:49 p.m. on Tuesday, July 12, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JULY 14, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry, Mayor
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neeley, City Manager
Kathy Merrill, Assistant City Manager
Frank Simpson, Assistant City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 3:03 p.m. on Thursday, July 14, 2011 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
2f: Jeff Kersten, Chief Finance Officer, stated that this service probably could not be done in-
house.
2l: David Neeley, City Manager, said this item would be addressed in workshop item #4.
2. Presentation, possible action, and discussion regarding Ordinance 2011-3357, amending
existing ordinance regulating taxicabs operating within the city limits of College Station.
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Larry Johnson, Assistant Police Chief, updated the Council on the taxicab ordinance. This was
presented to the Council in October 2009 and approved the display of rates. It was referred to
the Council Transportation Commission, and the committee engaged stakeholders. Three
meetings were held. The current ordinance does not regulate taxi fare rates. The State does not
regulate fares either. The current ordinance only requires that rates be displayed in a
“conspicuous place” inside the taxi. Recommendations include that rates be posted in a
conspicuous place on the inside of each taxicab for passengers in the front and back seats and to
have the rates posted on the outside of the taxi as well. It is also recommended that all rates and
fares including flat, metered and additional fees be posted. The Police Department is the central
point of contact for any complaints or issues regarding taxicab companies. The non-emergency
contact phone number is also to be included in the posting.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Ruesink, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields
voting against, to adopt Ordinance 2011-3357, amending Chapter 4 Business Regulations by
amending Section 6 Taxicabs of the Code of Ordinances. The motion carried.
3. Presentation, possible action, and discussion regarding update to the existing ordinance
regulating Jitneys operating within the city limits of College Station.
Larry Johnson, Assistant Police Chief, reminded Council that James Byrne came before Council
in March 2011 to request some modifications to our Taxi ordinance as it pertains to jitneys. A
jitney is a vehicle for hire that falls between a taxi and conventional bus. They usually take
passengers on a regular route without timetables, usually leaving when all seats are filled. Most
stop anywhere to pick up or drop off passengers. Mr. Byrne requested a process for inspections,
if any UDO changes would be needed, a permitting process, possible fixed routes, and an
occupancy limit of twelve to fifteen. The current taxi ordinance addresses jitneys, and jitneys are
exempt from other taxi regulations. There is a maximum of twelve persons, including the driver
and operates on a fixed route. The Traffic Management Team reviewed his request and
recommends to allow, but not to require fixed routes. It should be regulated the same as a taxi
service. They did agree to increase the occupancy limit to fifteen, including the driver.
Staff was directed to draft the amendment to the taxi ordinance and bring it back for Council’s
consideration.
4. Presentation, possible action, and discussion regarding the regulatory and compliance
issues that have presented themselves to the electric utility in the last five to ten years.
David Massey, Director of Electric Utilities, reported on regulatory and compliance issues. He
noted there is very limited oversight by the state. Any prior oversight was through the service
territories and the substantive rules of the Public Utility Commission. This began to change in
the late 1990’s when transmission-owning municipalities were brought under PUCT oversight
for the first time. In 2002, electric deregulation gave ERCOT additional authority over
transmission operations. A major blackout in the northeast United States in August 2003
resulted in Congress approving the Energy Policy Act of 2005. This act expanded the authority
of the Federal Energy Regulatory Commission (FERC) to impose mandatory reliability standards
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on the bulk electric system in the U.S. In 2006, FERC certified the North American Electric
Reliability Corporation (NERC) as the Electric Reliability Organization (ERO) to develop the
mandatory standards for reliable planning and operations of the bulk electric system. ERCOT
formed the “Texas Regional Entity” or “TRE” as an independent entity to handle reliability
issues. The question we had to ask was which entity do ERCOT utilities deal with – NERC or
TRE? In 2008, the College Station Audit had NERC and TRE as the asserting authorities.
NERC/TRE policies addressed physical security of critical assets, data and material; cyber
security of critical data and material; etc. College Station conducted a risk assessment and did an
internal review of immediate action to be taken. Some steps taken were to restrict access to CSU
facilities, equipment and data; security measures were achieved with additional door locks,
cameras, and check in. Additionally, we reviewed existing policies and record keeping. In 2008,
the Council approved a contract with a consultant, KEMA, for an extensive review of College
Station’s exposure to the new regulatory and compliance issues. Their findings resulted in the
development of operating procedures including a formal policy development, reporting
requirements, and a compliance oversight program. They also found that additional physical and
cyber security is required if critical infrastructure is declared. There should be physical security
perimeters around computer and telecommunication rooms, control and operations centers and
other locations housing critical cyber assets, and electronic security perimeters protecting CSU’s
network of devices (servers, PCs, switches, SCADA) from unauthorized access. The following
were declared critical infrastructure of the College Station Electric Utility:
· All Existing Electric Substations and Future Substations;
· The Primary Control Center for Electric Transmission Activity; and
· The Backup Control Center for Electric Transmission Activity.
By May 2012, CSU needs to complete the physical security requirements, complete cyber
security requirements, and the electric system operators need to be NERC certified operators.
5. Presentation, possible action, and discussion on the FY 12 Budget Calendar.
Jeff Kersten, Chief Finance Officer, presented the Council with a proposed budget calendar. The
proposed budget will be presented at the August 11 meeting. Budget workshops are proposed
for August 15-August 18. The Public Hearing will be held on September 8. The budget
adoption and tax rate adoption are proposed to be scheduled for a special meeting, either
September 13 or 14. The budget must be adopted by September 27.
6. Council Calendar
· July 15-16 2011 Newly Elected City Officials' Orientation in Austin at 8:00 a.m.
· July 18 IGC Meeting at BVCOG, 12:00 p.m.
· July 19 Grand Opening/Tour - TAMHSC Medical Research and Education
Building at the TAMHSC Bryan Campus - 8447 Hwy 47 at 4:00 p.m.
· July 20 Exploring History Lunch Lecture at CS Conference Center, 11:30
a.m.
· July 21 CS Business Council Meeting at CS City Hall - Administrative
Conference Room - 1101 Texas Avenue, 12:00 p.m.
· July 21 Planning & Zoning Commission Meeting in Council Chambers at
6:00 p.m.
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· July 28 City Council Workshop/Regular Meeting at 3:00 p.m. & 7:00 p.m.
Council reviewed the calendar. Council consensus was to move the July 28 meeting to July 25.
7. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Council directed staff to hold a Public Hearing regarding Senate Bill 100 at the July 25 meeting.
Councilmember Fields requested a workshop item on deregulation of electric utilities. There
was a consensus to hold this.
Councilmember Ruesink requested a joint workshop item to brief both cities on the hotel/motel
tax. There was a consensus to do this.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and
Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of
Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA,
BVWACS, Cemetery Committee, Code Review Committee, Design Review Board, Historic
Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee,
Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor’s
Council on Physical Fitness, Mayor’s Development Forum, Metropolitan Planning
Organization, National League of Cities, Outside Agency Funding Review, Parks and
Recreation Board, Planning and Zoning Commission, Research Valley Partnership,
Regional Transportation Committee for Council of Governments, Signature Event Task
Force, Sister City Association, TAMU Student Senate, Texas Municipal League,
Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of
Adjustments.
Councilmember Ruesink reported on the CVB and noted they are requesting a joint workshop to
brief the two cities on hotel/motel tax.
Councilmember Lyles reported on the Arts Council. The audit was completed and has been
submitted to the City. They sent out checks to the affiliates, and are actively pursuing fund
raising efforts. Also, City Hall has been selected as a gallery-at-large.
Mayor Berry reported on the MPO. On August 4 there will be an all day MPO 101 event for the
public.
9. Executive Session
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In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 5:05
p.m. on Thursday, July 14, 2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· Clancey v. College Station, Glenn Brown and Kathy Merrill, Civil Action No. 09-CV-
01480
· Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656-
CV361
· Chavers et al v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case
No. 10 CV-3922
· College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023
B. Consultation with Attorney to seek legal advice; to wit:
· Legal issues regarding possible revenue sharing and legislation in bio-corridor
· Possible enforcement action - 818 Avenue B
C. Deliberation Regarding Personnel; to wit:
· Council self-evaluation
The Executive Session adjourned at 6:57 p.m. on Thursday, July 14, 2011.
No action was required from Executive Session.
11. Adjournment
MOTION: There being no further business, Mayor Berry adjourned the workshop of the
College Station City Council at 6:58 p.m. on Thursday, July 14, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JULY 14, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
Blanche Brick
Jess Fields
Karl Mooney
Katy-Marie Lyles
Julie Schultz
Dave Ruesink
City Staff:
David Neely, City Manager
Kathy Merrill, Assistant City Manager
Frank Simpson, Assistant City Manager
Carla Robinson, City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:07 p.m. on Thursday, July 14, 2011 in the Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Pledge of Allegiance, Invocation, consider absence request.
The following local businesses were recognized for being named to the 2011 Newman 10:
· Brandon Spears, Republic Landscapes
· Michael McAleer, Brazos Technology
· Keith Ellis, Ellis Custom Homes
· Kyle Barrington, Zajonc Corporation
· Susan Tremont, Design Interiors
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· Citizen Comments
There were no citizen comments.
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for June 16, 2011 Special
Meeting, and June 23, 2011 Workshop and Regular Council Meeting.
2b. Presentation, possible action, and discussion regarding approval of the purchase of
Hewlett Packard (HP) network switching equipment and Supervisory Control and Data
Acquisition (SCADA) workstations from MicroAge College Station through the Texas DIR
contract and the Texas A&M Master Agreement in the amount of $102,537.00.
2c. Presentation, possible action, and discussion on an inter-local agreement (ILA) with
Brazos County and the City of Bryan for the purpose of application and acceptance of a
U.S. Department of Justice, 2011 Justice Assistance Grant (JAG).
2d. Presentation, possible action, and discussion regarding Resolution 07-14-11-2d,
approving a real estate contract accepting a bid received in response to RFP #11-98 for the
sale of City property at 4284 Hollow Stone.
2e. Presentation, possible action and discussion to approve Resolution 07-14-11-2e, by the
City Council of the City of College Station, Texas, directing publication of notice of
intention to issue certificates of obligation, series 2011; and providing an effective date.
2f. Presentation, possible action, and discussion to ratify the additional expenditures of
$14,496 paid to First Southwest Company for financial advisory services during the first
renewal term.
2g. Presentation, possible action, and discussion to approve a water supply agreement with
Pebble Creek Country Club and authorize the City Manager to sign the agreement.
2h. Presentation, possible action, and discussion to consider amended version #2 of the
Inter-Local Agreement with Texas A&M, to provide sewer service to the Callaway-Jones
Funeral Home.
2i. Presentation, possible action, and discussion regarding the award of an annual price
agreement to Brazos Paving, Inc. for the purchase of Cement Stabilized Base Rock for an
amount not to exceed $248,000.
2j. Presentation, possible action, and discussion regarding the award of an annual price
agreement to Brazos Paving, Inc. for the purchase of Cement Stabilized Sand for an
amount not to exceed $137,000.
16
RM071411 Minutes Page 3
2k. Presentation, possible action, and discussion regarding the award of an annual price
agreement to Crafco Texas, Inc. for the purchase of Crack Sealant and Detack Material for
an amount not to exceed $112,648.75.
2l. Presentation, possible action, and discussion on Resolution 07-14-11-2l, awarding a
Construction Contract (RFP 11-82) with JaCody, Inc. in the amount of $859,874.00 for the
Dispatch Addition at the College Station Utilities Center.
2m. Presentation, possible action and discussion on an Advance Funding Agreement (AFA)
between the City of College Station and the State of Texas for the FM 2818 – Villa Maria
Transmission Line Adjustment project in the amount of $115,700.
2n. Presentation, possible action, and discussion concerning Resolution 07-14-11-2n,
awarding a professional services contract (Contract No.11-298) with Ray + Hollington
Architects, Inc. in the amount not to exceed $64,400 for master planning and programming
services for the development of the Lick Creek Park Nature Center.
2o. Presentation, possible action, and discussion on Resolution 07-14-11-2o, awarding a
construction contract for the Patricia Street Waterline to D&S Contracting, Inc. in the
amount of $111,009.35.
Items 2b and 2l were pulled from the Consent Agenda.
MOTION: Upon a motion made by Councilmember Ruesink and a second by Councilmember
Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda, less items 2b and 2l. The motion carried unanimously.
(2b and 2l)MOTION: Upon a motion made by Councilmember Fields and a second by
Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to approve the
purchase of Hewlett Packard (HP) network switching equipment and Supervisory Control and
Data Acquisition (SCADA) workstations from MicroAge College Station through the Texas DIR
contract and the Texas A&M Master Agreement in the amount of $102,537.00 and to adopt
Resolution 07-14-11-2l, awarding a Construction Contract (RFP 11-82) with JaCody, Inc. in the
amount of $859,874.00 for the Dispatch Addition at the College Station Utilities Center. The
motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2011-
3358, amending the College Station Comprehensive Plan by adopting the Parks and
Recreation Master Plan.
At approximately 7:37 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:38 p.m.
17
RM071411 Minutes Page 4
MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember
Schultz, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields
voting against, to adopt Ordinance 2011-3358, amending the College Station Comprehensive
Plan by adopting the Parks and Recreation Master Plan. The motion carried.
2. Public Hearing, presentation, possible action, and discussion regarding Ordinance 2011-
3359, amending Chapter 12, “Unified Development Ordinance”, Section 4.2, “Official
Zoning Map” of the Code of Ordinances of the City of College Station, Texas by rezoning
6.283 acres located at 3514, 3520 & 3526 Longmire Drive from C-1 General Commercial
and C-2 Commercial-Industrial to PDD Planned Development District.
At approximately 7:58 p.m., Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:58 p.m.
MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember
Mooney, the City Council voted six (6) for and none (0) opposed, with Mayor Berry abstaining,
to adopt Ordinance 2011-3359, amending Chapter 12, “Unified Development Ordinance”,
Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station,
Texas by rezoning 6.283 acres located at 3514, 3520 & 3526 Longmire Drive from C-1 General
Commercial and C-2 Commercial-Industrial to PDD Planned Development District. The motion
carried.
3. Adjournment.
There being no further business, the Mayor adjourned the Regular Meeting of the City Council at
8:08 p.m. on Thursday, July 14, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mash burn, City Secretary
18
July 25, 2011
Consent Agenda Item No. 2b
Traffic Signal Construction Bid#11-89
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion to award a construction
contract to Allstate Signal and Construction in the amount of $276,591.75.
Relationship to Strategic Goals: Goal I: Financially Sustainable City Providing Response
to Core Services and Infrastructure. Goal VI: Exceptional Multi Modal Transportation.
Recommendation(s): Staff recommends award of Bid #11-89 to Allstate Signal and
Construction, LLC in the amount of $276,591.75
Summary: The installation of traffic signals at various locations throughout the City was
included in the 2008 Bond Authorization. Staff has completed warrant studies at numerous
intersections in the City to determine which intersections warrant traffic signals. The
warranted intersections were then prioritized.
The traffic signals at Texas Avenue at Krenek Tap Road and George Bush Drive East at
Dominik Drive were two of the traffic signals included in the FY 2011 Capital Plan. Design
for the signals at these intersections was complete earlier this year, and the project was
advertised for construction bids in June. A total of five bids were received for the
installation of these two signals. Allstate Signal Construction was the lowest responsible
bidder to respond to the solicitation.
As part of this construction contract, the contractor will be installing equipment and material
purchased by City of College Station. The value of the City supplied equipment and material
is $128,068.50.
Budget & Financial Summary: Funds are budgeted and available from 2008 General
Obligation Bonds, Public Works, Traffic Division.
Attachments:
1. Resolution
2. Bid Tabulation
19
20
City of College Station - Purchasing DivisionBid Tabulation for #11-89"New Traffic Signal Installation"Open Date: Wednesday, June 15, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE1* 1 EACost for "P" style NEMA traffic cabinet w/detector rack and "EAGLE" MARC system comm. Panel 12-ch. HI-TECH, including: NEMA loadswitches Texas Signal Equip., part #TSE-200, NEMA Transfer relays part #TSE-FL, Conflict Monitor "Eberie" Design Inc. part #SSM-12E, NEMA flasher part #TSE-204 15, and Plug-in vehicle detector amplifiers, Sarasota part #222TxGP5 Dual Channel. $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.0021EAInstallation of "P" style NEMA traffic cabinet w/detector rackand "EAGLE" MARC system comm. Panel 12-ch. HI-TECH,including: NEMA loadswitches Texas Signal Equip. part #TSE-200, NEMA Transfer relays part #TSE-FL, Conflict Monitor"Eberie" Design Inc. part #SSM-12E, NEMA flasher part #TSE-204 15, and Plug-in vehicle detector amplifiers, Sarasota part#222TxGP5 Dual Channel .$1,000.00 $1,000.00 $250.00 $250.00 $1,553.35 $1,553.35 $2,800.00 $2,800.00 $5,000.00 $5,000.003* 1 EACost for "EAGLE" 8 phase controller part #Genisis 3608 m10, w/Conflict Monitor. $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.0041EAInstallation of "EAGLE" 8 phase controller part #Genisis 3608 m10, w/Conflict Monitor. $250.00 $250.00 $150.00 $150.00 $200.67$200.67 $500.00 $500.00 $500.00 $500.0054EACost and Installation of 3-Section polycarbonate black color w/12" LED lens signal heads, and Black Aluminum 3-Section Backplates. $540.00 $2,160.00 $600.00 $2,400.00 $464.14 $1,856.56 $800.00$3,200.00 $644.00 $2,576.00Cost and Installation of 5-Section polycarbonate black color w/12" LED lens signal heads and Black Aluminum 5-Section Austin Traffic Signal Construction Co., Inc.(Round Rock, TX)Highway Intelligent Traffic Systems, Inc.(Lancaster, TX)Allstate Signal & Construction(Cypress, TX)Bayer Construction Electrical Contractors, Inc.(Bryan, TX)Intersection of George Bush Drive East and Dominik DrivePfeiffer & Son, Ltd.(La Porte, TX)64EAgBackplates. $880.00 $3,520.00 $875.00 $3,500.00 $727.84 $2,911.36 $1,100.00$4,400.00 $1,085.00 $4,340.0076EACost and Installation of Pedestrian pushbutton assemblies w/educational sign, "Push Button to Cross Street," Texas MUTCD Sign R10-3e, 9" x 15". $155.00 $930.00 $150.00 $900.00$252.70 $1,516.20 $250.00 $1,500.00 $265.00 $1,590.0086EACost and Installation of 1-Section LED, 16-inch Dual Pedestrian Countdown Signal Heads with 9-inch Full Symbol Hand/Man, Leotek Model No. TP16H-CD, or equivalent.$475.00 $2,850.00 $600.00 $3,600.00 $375.60 $2,253.60 $450.00$2,700.00 $427.00 $2,562.0092EACost and Installation of Astro-Brac cable mount assembly -AB-0131-2-way ped. Assembly w/23" tube, 84" cable.$225.00 $450.00 $165.00 $330.00 $319.50$639.00 $120.00 $240.00 $325.00 $650.0010 2 EACost and Installation of Astro-Brac cable mount assembly -AB-0131-1-way ped. Assembly w/23" tube, 84" cable.$116.00 $232.00 $165.00 $330.00 $220.24$440.48 $210.00 $420.00 $206.00 $412.0011 4 EACost and Installation of Astro-Brac cable mount assembly -AB-0125-5-62".$106.00 $424.00 $165.00 $660.00 $156.60$626.40 $120.00 $480.00 $208.00 $832.0012 4 EACost of Installation of Astro-Brac cable mount assembly -AB-0125-3-62".$118.00 $472.00 $165.00 $660.00 $139.00$556.00 $135.00 $540.00 $198.00 $792.0013* 3 EACost of Streetscape signal poles, 30-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $5,538.50 $16,615.50 $5,538.50 $16,615.50 $5,538.50 $16,615.50 $5,538.50 $16,615.50 $5,538.50 $16,615.5014 3 EAInstallation of Streetscape signal poles, 30-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $500.00 $1,500.00 $800.00 $2,400.00 $503.61 $1,510.83 $1,000.00$3,000.00 $725.00 $2,175.0015 1 EACost of Pickup and Delivery of 40-foot-long Luminaire pole, bronze color, powdered finish over galvanized steel, w/ flanged base from City of College Station storage area, and installation of same.$400.00 $400.00 $800.00 $800.00$583.88 $583.88 $3,800.00 $3,800.00 $1,000.00 $1,000.00Page 1 of 721
City of College Station - Purchasing DivisionBid Tabulation for #11-89"New Traffic Signal Installation"Open Date: Wednesday, June 15, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEAustin Traffic Signal Construction Co., Inc.(Round Rock, TX)Highway Intelligent Traffic Systems, Inc.(Lancaster, TX)Allstate Signal & Construction(Cypress, TX)Bayer Construction Electrical Contractors, Inc.(Bryan, TX)Pfeiffer & Son, Ltd.(La Porte, TX)16* 2 EACost of Streetscape mast-arms, 44-ft.-long length, bronze color, powdered finish over galvanized steel, w/flanged base.$2,240.00 $4,480.00 $2,240.00 $4,480.00 $2,240.00 $4,480.00 $2,240.00 $4,480.00 $2,240.00 $4,480.0017 2 EAInstallation of Streetscape mast arms, 44-ft.-long length, bronze color, powdered finish over galvanized steel, w/flanged base.$650.00 $1,300.00 $835.00 $1,670.00 $503.61 $1,007.22 $900.00 $1,800.00 $1,200.00 $2,400.0018* 1 EACost of Streetscape Mast Arm, 40-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base.$2,510.00 $2,510.00 $2,510.00 $2,510.00 $2,510.00 $2,510.00 $2,510.00 $2,510.00 $2,510.00 $2,510.0019 1 EAInstallation of Streetscape Mast Arm, 40-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base.$650.00 $650.00 $835.00 $835.00$503.61 $503.61 $900.00 $900.00 $1,000.00 $1,000.0020* 1 EACost of Streetscape Mast Arm, 36-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.0021 1 EAInstallation of Streetscape Mast Arm, 36-ft.-long length, bronze color, powdered finish over galvanized steel w/ flanged base.$650.00 $650.00 $835.00 $835.00 $503.61$503.61 $900.00 $900.00 $900.00 $900.0022 5 EACost and Installation of Pull Boxes w/locking cover, Type I (See Specs.).$600.00 $3,000.00 $445.00 $2,225.00 $626.27 $3,131.35 $900.00 $4,500.00 $1,800.00 $9,000.0023 1 EACost and Installation of Pull Boxes w/locking cover, Type II (See Specs.). $575.00 $575.00 $445.00 $445.00$677.97 $677.97 $1,200.00$1,200.00 $900.00 $900.0024* 3 EACost of Luminaires, 250 watt HPS w/15-ft. Long streetscape support arms, bronze color.$1,863.00 $5,589.00 $1,863.00 $5,589.00 $1,863.00 $5,589.00 $1,863.00 $5,589.00 $1,863.00 $5,589.0025 3 EAInstallation of Luminaires, 250 watt HPS w/15-ft. Long streetscape support arms, bronze color.$150.00 $450.00 $100.00 $300.00$160.54 $481.62 $1,000.00$3,000.00 $160.00 $480.00261EACost and Installation of Meter Pedestal Pole, 4-Terminal, 125-amp, Twin Link Connectors, for Direct Burial, including conduit $$$$$$$$$$261EAto power source.$5,250.00$5,250.00$1,000.00$1,000.00$3,723.02$3,723.02$3,500.00$3,500.00$5,000.00$5,000.0027* 1 EACost of BC100HZ Battery Backup System w/Cabinet and Foundation.$5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.0028 1 EAInstallation of BC100HZ Battery Backup System w/Cabinet and Foundation.$1,000.00 $1,000.00 $500.00 $500.00 $1,458.22 $1,458.22 $150.00$150.00 $3,500.00 $3,500.0029 440 LF Cost and Installation of 2" Dia. Gray PVC sched. 40 conduit.$9.25 $4,070.00 $10.50 $4,620.00 $12.14 $5,341.60 $15.00$6,600.00 $12.00 $5,280.0030 65 LF Cost and Installation of 3" Dia. Gray PVC sched. 40 conduit.$10.85 $705.25 $11.00 $715.00$11.88 $772.20 $17.00 $1,105.00 $17.00 $1,105.0031 290 LF Cost and Installation of 4" Dia. Gray PVC sched. 40 conduit.$15.75 $4,567.50 $22.50 $6,525.00 $18.32 $5,312.80 $19.00$5,510.00 $26.00 $7,540.0032 590 LFCost and Installation of 7/c #14 AWG stranded signal cable IMSA 19-1 or equivalent.$1.70 $1,003.00 $1.15 $678.50 $1.69 $997.10 $2.00 $1,180.00 $2.20 $1,298.0033 1585 LFCost and Installation of 5/c #14 AWG stranded cable IMSA 19-1 or equivalent.$1.45 $2,298.25 $1.15 $1,822.75 $1.31 $2,076.35 $1.70$2,694.50 $1.90 $3,011.5034 105 LF Cost and Installation of 3/c #4 power cable.$4.25 $446.25 $2.00 $210.00 $5.86$615.30 $1.00 $105.00 $1.60 $168.0035 1325 LF Cost and Installation of THHN 3-1/c #10 luminaire cable.$2.31 $3,060.75 $1.25 $1,656.25 $1.58 $2,093.50 $1.25$1,656.25 $1.70 $2,252.5036 1 LF Cost and installation of concrete signal controller foundation.$1,325.00 $1,325.00 $3,000.00 $3,000.00 $1,716.72 $1,716.72 $1,300.00 $1,300.00 $1,900.00 $1,900.0037 3 EACost and Installation of 36" diam. Signal pole foundation, 13' deep.$2,405.00 $7,215.00 $3,000.00 $9,000.00 $2,093.48 $6,280.44 $4,200.00 $12,600.00 $3,500.00 $10,500.0038 1 EACost and Installation of 30" diam. Luminaire pole foundation 8' deep.$1,000.00 $1,000.00 $750.00 $750.00 $1,208.58 $1,208.58 $3,200.00 $3,200.00 $1,800.00 $1,800.0039* 4 EA Cost of Left Turn Yield on Green Ball (30" x 36") Sign. $200.00 $800.00 $200.00 $800.00 $200.00$800.00 $200.00 $800.00 $200.00 $800.0040 4 EA Installation of Left Turn Yield on Green Ball (30" x 36") Sign.$75.00 $300.00 $150.00 $600.00 $142.70$570.80 $50.00 $200.00 $80.00 $320.0041* 4 EA Cost of Rackvision Video Processor Cards. $400.00 $1,600.00 $400.00 $1,600.00 $400.00 $1,600.00 $400.00$1,600.00 $400.00 $1,600.0042 4 EA Installation of Rackvision Video Processor Cards. $150.00 $600.00 $25.00 $100.00 $30.10$120.40 $200.00 $800.00 $80.00 $320.00Page 2 of 722
City of College Station - Purchasing DivisionBid Tabulation for #11-89"New Traffic Signal Installation"Open Date: Wednesday, June 15, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEAustin Traffic Signal Construction Co., Inc.(Round Rock, TX)Highway Intelligent Traffic Systems, Inc.(Lancaster, TX)Allstate Signal & Construction(Cypress, TX)Bayer Construction Electrical Contractors, Inc.(Bryan, TX)Pfeiffer & Son, Ltd.(La Porte, TX)43* 4 EA Cost of Video Camera w/Zoom Lens and Mounting Brackets. $965.00 $3,860.00 $965.00 $3,860.00 $965.00 $3,860.00 $965.00$3,860.00 $965.00 $3,860.0044 4 EA Installation of Quick Release Connector for Cameras. $350.00 $1,400.00 $165.00 $660.00 $160.54 $642.16 $900.00 $3,600.00 $300.00 $1,200.0045* 4 EA Cost of Quick Release Connector for Cameras. $55.00 $220.00 $55.00 $220.00 $55.00$220.00 $55.00 $220.00 $55.00 $220.0046 4 EAInstallation of Video Camera w/Zoom Lens and Mounting Brackets. $5.00 $20.00 $50.00 $200.00 $20.07$80.28 $100.00 $400.00 $80.00 $320.0047* 1 EA Cost of 9” Black and White Monitor.$150.00 $150.00 $150.00 $150.00 $150.00$150.00 $150.00 $150.00 $150.00 $150.0048 1 EA Installation of 9" Black and White Monitor. $25.00 $25.00 $100.00 $100.00 $40.13$40.13 $50.00 $50.00 $50.00 $50.0049* 1 EA Cost of VIVDS Power Panel w/Lightning Protection. $230.00 $230.00 $230.00 $230.00 $230.00$230.00 $230.00 $230.00 $230.00 $230.0050 1 EA Installation of VIVDS Power Panel w/Lightning Protection. $25.00 $25.00 $100.00 $100.00 $60.20$60.20 $500.00 $500.00 $300.00 $300.0051* 555 LF Cost of Siamese Cable (3-Conductor 16 Gauge and 8281 Cable).$1.25 $693.75 $1.25 $693.75 $1.25$693.75 $1.25 $693.75 $1.25 $693.7552 555 LFInstallation of Siamese Cable (3-Conductor 16 Gauge and 8281 Cable).$1.26 $699.30 $0.50 $277.50 $1.40 $777.00 $1.00 $555.00 $2.00 $1,110.0053 4 EA Cost and Installation of Confirmation Lights w/Power Cable. $320.00 $1,280.00 $300.00 $1,200.00 $298.04 $1,192.16 $200.00$800.00 $1,900.00 $7,600.0054* 4 EACost of Priority Control System Detector (3M Opticom Model 711). $1,684.00 $6,736.00 $1,684.00 $6,736.00 $1,684.00 $6,736.00 $1,684.00 $6,736.00 $1,684.00 $6,736.0055 4 EAInstallation of Priority Control System Detector (3M Opticom Model 711). $350.00 $1,400.00 $100.00 $400.00 $120.40 $481.60 $250.00 $1,000.00 $800.00 $3,200.0056* 565 LFCost of Model 739 Detector Cable (for 3M Opticom Priority Control Systems).$1.25 $706.25 $1.25 $706.25 $1.25$706.25 $1.25 $706.25 $1.25 $706.2557 565 LFInstallation of Model 739 Detector Cable (for 3M Opticom Priority Control Systems).$1.26 $711.90 $0.50 $282.50 $1.00 $565.00 $0.50 $282.50 $3.00 $1,695.0058*4EACost of High Intensity Street Name Sign for Installations on M t A (2 "G B h D i E t" 2 "D i ik D ")$500 00$2 000 00$500 00$2 000 00$500 00$2 000 00$500 00$2 000 00$500 00$2 000 0058*4EAMast Arms (2 - "George Bush Drive East"; 2- "Dominik Dr."). $500.00$2,000.00$500.00$2,000.00$500.00$2,000.00$500.00$2,000.00$500.00$2,000.0059 4 EAInstallation of High Intensity Street Name Sign for Installations on Mast Arms (2 - "George Bush Drive East"; 2- "Dominik Dr."). $150.00 $600.00 $165.00 $660.00 $182.54 $730.16 $150.00$600.00 $250.00 $1,000.0060 1 LSCost of Materials and Installation of Thermoplastic Pedestrian Crosswalk Lines, 12” Wide, White.$1,595.00 $1,595.00 $1,600.00 $1,600.00 $1,635.13 $1,635.13 $1,535.00 $1,535.00 $1,600.00 $1,600.0061 1 LSCost and Installation of Traffic control and construction barricades.$2,750.00 $2,750.00 $4,200.00 $4,200.00 $4,905.36 $4,905.36 $1,200.00 $1,200.00 $7,500.00 $7,500.0062 1 LSCost and Installation of Misc. construction materials, including dampers.$1,055.00 $1,055.00 $8,000.00 $8,000.00 $11,400.38 $11,400.38 $3,000.00 $3,000.00 $5,000.00 $5,000.00Intersection of George Bush Drive East and Dominik Drive$174,969.50TOTAL:$128,505.70 $134,438.00$139,040.80 $153,293.75Page 3 of 723
City of College Station - Purchasing DivisionBid Tabulation for #11-89"New Traffic Signal Installation"Open Date: Wednesday, June 15, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEAustin Traffic Signal Construction Co., Inc.(Round Rock, TX)Highway Intelligent Traffic Systems, Inc.(Lancaster, TX)Allstate Signal & Construction(Cypress, TX)Bayer Construction Electrical Contractors, Inc.(Bryan, TX)Pfeiffer & Son, Ltd.(La Porte, TX)1* 1 EACost for "P" style NEMA traffic cabinet w/detector rack and "EAGLE" MARC system comm. Panel 12-ch. HI-TECH, including: NEMA loadswitches Texas Signal Equip., part #TSE-200, NEMA Transfer relays part #TSE-FL, Conflict Monitor "Eberie" Design Inc. part #SSM-12E, NEMA flasher part #TSE-204 15, and Plug-in vehicle detector amplifiers, Sarasota part #222TxGP5 Dual Channel.$7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.00 $7,000.0021EAInstallation of "P" style NEMA traffic cabinet w/detector rack and "EAGLE" MARC system comm. Panel 12-ch. HI-TECH, including: NEMA loadswitches Texas Signal Equip. part #TSE-200, NEMA Transfer relays part #TSE-FL, Conflict Monitor "Eberie" Design Inc. part #SSM-12E, NEMA flasher part #TSE-204 15, and Plug-in vehicle detector amplifiers, Sarasota part #222TxGP5 Dual Channel.$1,000.00 $1,000.00 $250.00 $250.00 $1,754.02 $1,754.02 $2,800.00 $2,800.00 $5,000.00 $5,000.003* 1 EACost for "EAGLE" 8 phase controller part #Genisis 3608 m10, w/Conflict Monitor. $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.0041EAInstallation of "EAGLE" 8 phase controller part #Genisis 3608 m10, w/Conflict Monitor. $250.00 $250.00 $150.00 $150.00 $209.47$209.47 $500.00 $500.00 $500.00 $500.0055EACost and Installation of 3-Section polycarbonate black color w/12" LED lens signal heads, and Black Aluminum 3-Section Backplates. $540.00 $2,700.00 $600.00 $3,000.00 $464.14 $2,320.70 $800.00$4,000.00 $644.00 $3,220.0063EACost and Installation of 5-Section polycarbonate black color w/12" LED lens signal heads and Black Aluminum 5-Section Backplates$880 00$2 640 00$875 00$2 625 00$727 84$2 183 52$1 100 00$3 300 00$1 085 00$3 255 00Intersection of Texas Avenue and Krenek Tap Road63EABackplates. $880.00$2,640.00$875.00$2,625.00$727.84$2,183.52$1,100.00$3,300.00$1,085.00$3,255.0074EACost and Installation of Pedestrian pushbutton assemblies w/educational sign, "Push Button to Cross Street," Texas MUTCD Sign R10-3e, 9" x 15".$155.00 $620.00 $150.00 $600.00$252.70 $1,010.80 $250.00 $1,000.00 $265.00 $1,060.0084EACost and Installation of 1-Section LED, 16-inch Dual Pedestrian Countdown Signal Heads with 9-inch Full Symbol Hand/Man, Leotek Model No. TP16H-CD, or equivalent.$475.00 $1,900.00 $600.00 $2,400.00 $375.60 $1,502.40 $450.00$1,800.00 $427.00 $1,708.0091EACost and Installation of Astro-Brac cable mount assembly -AB-0131-2-way ped. Assembly w/23" tube, 84" cable.$225.00 $225.00 $165.00 $165.00 $319.50$319.50 $120.00 $120.00 $325.00 $325.0010 2 EACost and Installation of Astro-Brac cable mount assembly -AB-0131-1-way ped. Assembly w/23" tube, 84" cable.$116.00 $232.00 $165.00 $330.00 $220.24$440.48 $210.00 $420.00 $206.00 $412.0011 3 EACost and Installation of Astro-Brac cable mount assembly -AB-0125-5-62".$106.00 $318.00 $165.00 $495.00 $156.60$469.80 $120.00 $360.00 $208.00 $624.0012 5 EACost of Installation of Astro-Brac cable mount assembly -AB-0125-3-62".$118.00 $590.00 $165.00 $825.00 $139.00$695.00 $135.00 $675.00 $198.00 $990.0013* 1 EACost of Streetscape signal pole for 40-ft.-long mast arm, 30-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $5,538.50 $5,538.50 $5,538.50 $5,538.50 $5,538.50 $5,538.50 $5,538.50 $5,538.50 $5,538.50 $5,538.5014 1 EAInstallation of Streetscape signal pole for 40-ft.-long mast arm, 30-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $500.00 $500.00 $800.00 $800.00$503.61 $503.61 $1,000.00$1,000.00 $725.00 $725.0015* 2 EACost of Streetscape signal poles, for long-mast-arms, 30-ft.-long length, bronze color, powdered finish over galvanized steel, w/flanged base.$7,000.00 $14,000.00 $7,000.00 $14,000.00 $7,000.00 $14,000.00 $7,000.00 $14,000.00 $7,000.00 $14,000.00Page 4 of 724
City of College Station - Purchasing DivisionBid Tabulation for #11-89"New Traffic Signal Installation"Open Date: Wednesday, June 15, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEAustin Traffic Signal Construction Co., Inc.(Round Rock, TX)Highway Intelligent Traffic Systems, Inc.(Lancaster, TX)Allstate Signal & Construction(Cypress, TX)Bayer Construction Electrical Contractors, Inc.(Bryan, TX)Pfeiffer & Son, Ltd.(La Porte, TX)16 2 EAInstallation of Streetscape signal poles, for long-mast-arms, 30-ft.-long length, bronze color, powdered finish over galvanized steel, w/flanged base.$500.00 $1,000.00 $800.00 $1,600.00 $503.61 $1,007.22 $1,000.00$2,000.00 $1,000.00 $2,000.0017 1 EACost of removing existing Streetscape luminaire pole, 40-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base and delivering same to storage facility in College Station. $600.00 $600.00 $300.00 $300.00$561.88 $561.88 $3,800.00 $3,800.00 $1,200.00 $1,200.0018* 1 EACost of Streetscape Mast Arm, 40-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base.$2,509.50 $2,509.50 $2,509.50 $2,509.50 $2,509.50 $2,509.50 $2,509.50 $2,509.50 $2,509.50 $2,509.5019 1 EAInstallation of Streetscape Mast Arm, 40-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base.$650.00 $650.00 $835.00 $835.00$481.61 $481.61 $500.00 $500.00 $1,000.00 $1,000.0020* 1 EACost of long Streetscape Mast Arm, 55-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.00 $2,400.0021 1 EAInstallation of long Streetscape Mast Arm, 55-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $750.00 $750.00 $1,200.00 $1,200.00 $664.14 $664.14 $900.00$900.00 $1,500.00 $1,500.0022* 1 EACost of long Streetscape Mast Arm, 60-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $2,600.00 $2,600.00 $2,600.00 $2,600.00 $2,600.00 $2,600.00 $2,600.00 $2,600.00 $2,600.00 $2,600.0023 1 EAInstallation of long Streetscape Mast Arm, 60-ft.-long length, bronze color, powdered finish over galvanized steel w/flanged base. $750.00 $750.00 $1,200.00 $1,200.00 $664.14 $664.14 $900.00$900.00 $2,000.00 $2,000.00*Cost of Aluminum Pedestal Pole, 11-ft.-long length, powdered fi i h24*2EAfinish. $1,029.00$2,058.00$1,029.00$2,058.00$1,029.00$2,058.00$1,029.00$2,058.00$1,029.00$2,058.0025 2 EAInstallation of Aluminum Pedestal Pole, 11-ft.-long length, powdered finish.$475.00 $950.00 $250.00 $500.00 $465.17 $930.34 $250.00$500.00 $500.00 $1,000.0026* 3 EACost of Luminaires, 250 watt HPS w/15-ft. long Streetscape support arms, bronze color. $1,863.00 $5,589.00 $1,863.00 $5,589.00 $1,863.00 $5,589.00 $1,863.00 $5,589.00 $1,863.00 $5,589.0027 3 EAInstallation of Luminaires, 250 watt HPS /15-ft. long Streetscape support arms, bronze color.$150.00 $450.00 $100.00 $300.00$160.54 $481.62 $1,000.00$3,000.00 $160.00 $480.0028 4 EACost and Installation of Pull Boxes w/locking cover, Type I (See Specs.).$600.00 $2,400.00 $445.00 $1,780.00 $626.27 $2,505.08 $900.00 $3,600.00 $1,800.00 $7,200.0029 2 EACost and Installation of Pull Boxes w/locking cover, Type II (See Specs.).$575.00 $1,150.00 $445.00 $890.00$672.47 $1,344.94 $1,200.00$2,400.00 $900.00 $1,800.0030 1 EACost and Installation of Meter Pedestal Pole, 4-Terminal, 125-amp, Twin Link Connectors, for Direct Burial, including conduit to power source.$5,250.00 $5,250.00 $1,000.00 $1,000.00 $3,723.02 $3,723.02 $3,500.00 $3,500.00 $5,000.00 $5,000.0031* 1 EACost of BC100HZ Battery Backup System w/Cabinet and Foundation.$5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.00 $5,300.0032 1 EAInstallation of BC100HZ Battery Backup System w/Cabinet and Foundation.$1,000.00 $1,000.00 $500.00 $500.00 $1,458.22 $1,458.22 $150.00$150.00 $3,500.00 $3,500.0033 970 LF Cost and Installation of 2" Dia. Gray PVC sched. 40 conduit.$9.10 $8,827.00 $10.50 $10,185.00 $12.57 $12,192.90 $15.00$14,550.00 $12.00 $11,640.0034 105 LF Cost and Installation of 3" Dia. Gray PVC sched. 40 conduit.$10.65 $1,118.25 $11.00 $1,155.00 $11.88 $1,247.40 $17.00$1,785.00 $17.00 $1,785.0035 230 LF Cost and Installation of 4" Dia. Gray PVC sched. 40 conduit.$15.75 $3,622.50 $22.50 $5,175.00 $21.54 $4,954.20 $19.00$4,370.00 $26.00 $5,980.0036 890 LFCost and installation of 7/c #14 AWG stranded signal cable IMSA 19-1 or equivalent.$1.70 $1,513.00 $1.15 $1,023.50 $1.69 $1,504.10 $2.00$1,780.00 $1.90 $1,691.0037 2800 LFCost and Installation of 5/c #14 AWG stranded cable IMSA 19-1 or equivalent.$1.45 $4,060.00 $1.15 $3,220.00 $1.31 $3,668.00 $1.70$4,760.00 $1.60 $4,480.00Page 5 of 725
City of College Station - Purchasing DivisionBid Tabulation for #11-89"New Traffic Signal Installation"Open Date: Wednesday, June 15, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEAustin Traffic Signal Construction Co., Inc.(Round Rock, TX)Highway Intelligent Traffic Systems, Inc.(Lancaster, TX)Allstate Signal & Construction(Cypress, TX)Bayer Construction Electrical Contractors, Inc.(Bryan, TX)Pfeiffer & Son, Ltd.(La Porte, TX)38 310 LF Cost and Installation of 3/c #4 power cable. $4.25 $1,317.50 $2.00 $620.00 $5.86 $1,816.60 $1.00 $310.00 $1.70 $527.0039 2040 LF Cost and Installation of THHN 3-1/c #10 luminaire cable. $2.31 $4,712.40 $1.25 $2,550.00 $1.70 $3,468.00 $1.25$2,550.00 $1.50 $3,060.0040 1 EA Cost and Installation of concrete signal controller foundation. $1,325.00 $1,325.00 $3,000.00 $3,000.00 $1,716.72 $1,716.72 $1,300.00 $1,300.00 $1,900.00 $1,900.0041 1 EACost and Installation of 36" diam. Signal pole foundation, 13' deep. $2,405.00 $2,405.00 $3,000.00 $3,000.00 $2,133.62 $2,133.62 $4,200.00 $4,200.00 $3,500.00 $3,500.0042 2 EACost and Installation of 48" diam. Signal pole foundation, 22' deep. $6,490.00 $12,980.00 $7,300.00 $14,600.00 $7,071.12 $14,142.24 $10,000.00 $20,000.00 $4,100.00 $8,200.0043 1 EACost and Installation of 24" diam. Pedestal pole foundation 6' deep. $450.00 $450.00 $600.00 $600.00$634.54 $634.54 $150.00 $150.00 $1,500.00 $1,500.0044 1 EACost and Installation of Reusable Helix Screw Foundation for Pedestal Pole. $650.00 $650.00 $600.00 $600.00$708.30 $708.30 $550.00 $550.00 $1,200.00 $1,200.0045* 1 EA Cost of Left Turn Yield on Green Ball (30" x 36") Sign. $200.00 $200.00 $200.00 $200.00 $200.00$200.00 $200.00 $200.00 $200.00 $200.0046 1 EA Installation of Left Turn Yield on Green Ball (30" x 36"). $75.00 $75.00 $150.00 $150.00 $142.70$142.70 $50.00 $50.00 $80.00 $80.0047* 1 EA Cost of U-Turn Yield on Green Ball (30" x 36") Sign. $200.00 $200.00 $200.00 $200.00 $200.00$200.00 $200.00 $200.00 $200.00 $200.0048 1 EA Installation of U-Turn Yield on Green Ball (30" x 36"). $75.00 $75.00 $150.00 $150.00 $142.70$142.70 $50.00 $50.00 $80.00 $80.0049* 3 EA Cost of Rackvision Video Processor Cards. $400.00 $1,200.00 $400.00 $1,200.00 $400.00 $1,200.00 $400.00$1,200.00 $400.00 $1,200.0050 3 EA Installation of Rackvision Video Processor Cards.$150.00 $450.00 $25.00 $75.00 $30.10$90.30 $200.00 $600.00 $160.00 $480.0051* 3 EA Cost of Video Camera w/Zoom Lens and Mounting Brackets.$965.00 $2,895.00 $965.00 $2,895.00 $965.00 $2,895.00 $965.00$2,895.00 $965.00 $2,895.0052 3 EAInstallation of Video Camera w/Zoom Lens and Mounting Brackets. $350.00 $1,050.00 $165.00 $495.00 $160.54 $481.62 $900.00$2,700.00 $300.00 $900.0053* 3 EA Cost of Quick Release Connector for Cameras. $55.00 $165.00 $55.00 $165.00 $55.00$165.00 $55.00 $165.00 $55.00 $165.0054 3 EA Installation of Quick Release Connector for Cameras. $5.00 $15.00 $50.00 $150.00 $20.07$60.21 $100.00 $300.00 $80.00 $240.0055* 1 EA Cost of 9" Black and White Monitor.$150.00 $150.00 $150.00 $150.00 $150.00$150.00 $150.00 $150.00 $150.00 $150.0056 1 EA Installation of 9" Black and White Monitor. $25.00 $25.00 $100.00 $100.00 $40.13$40.13 $50.00 $50.00 $50.00 $50.0057*1EACtfVIVDSP P l/Lihti Ptti$230 00$230 00$230 00$230 00$230 00$230 00$230 00$230 00$230 00$230 0057*1EACost of VIVDS Power Panel w/Lightning Protection. $230.00$230.00$230.00$230.00$230.00$230.00$230.00$230.00$230.00$230.0058 1 EA Installation of VIVDS Power Panel w/Lightning Protection. $25.00 $25.00 $100.00 $100.00 $80.27$80.27 $500.00 $500.00 $300.00 $300.0059* 870 LF Cost of Siamese Cable (3-Conductor 16 Gauge and 8281 Cable).$1.25 $1,087.50 $1.25 $1,087.50 $1.25 $1,087.50 $1.25$1,087.50 $1.25 $1,087.5060 870 LFInstallation of Siamese Cable (3-Conductor 16 Gauge and 8281 Cable).$1.26 $1,096.20 $0.50 $435.00 $1.40 $1,218.00 $1.00$870.00 $2.00 $1,740.0061 3 EA Cost and Installation of Confirmation Lights w/Power Cable.$318.00 $954.00 $200.00 $600.00$298.04 $894.12 $200.00 $600.00 $1,900.00 $5,700.0062* 2 EACost of Priority Control System Detector (3M Opticom Model 711).$1,684.00 $3,368.00 $1,684.00 $3,368.00 $1,684.00 $3,368.00 $1,684.00 $3,368.00 $1,684.00 $3,368.0063 2 EAInstallation of Priority Control System Detector (3M Opticom Priority Control Systems).$350.00 $700.00 $100.00 $200.00 $160.54 $321.08 $250.00$500.00 $800.00 $1,600.0064* 570 LFCost of Model 739 Detector Cable (for 3M Opticom Priority Control Systems).$1.25 $712.50 $1.25 $712.50 $1.25$712.50 $1.25 $712.50 $1.25 $712.5065 570 LFInstallation of Internally Illuminated Street Name Signs for Installation on Mast Arms (2 - "S. Texas Ave."; 1 - "Krenek Tap Rd."). $1.26 $718.20 $0.50 $285.00 $1.00 $570.00 $0.50 $285.00 $3.00 $1,710.0066* 3 EACost of Internally Illuminated Street Name Signs for Installations on Mast Arms (2 - "S. Texas Ave."; 1 - "Krenek Tap Rd.").$1,525.00 $4,575.00 $1,525.00 $4,575.00 $1,525.00 $4,575.00 $1,525.00 $4,575.00 $1,525.00 $4,575.0067 3 EAInstallation of Model 739 Detector Cable (for 3M Opticom Priority Control Systems).$425.00 $1,275.00 $250.00$750.00 $262.80 $788.40 $150.00 $450.00 $250.00 $750.0068 1 LSRemoval of Existing Crosswalk Lines, and Cost of Materials and Installation of Thermoplastic Pedestrian Crosswalk lines, 12” wide, white, Stop Lines, 24” wide, white, and extension of bike lane, 4” wide, white.$4,139.00 $4,139.00 $4,300.00 $4,300.00 $4,275.13 $4,275.13 $3,655.00 $3,655.00 $1,600.00 $1,600.00Page 6 of 726
City of College Station - Purchasing DivisionBid Tabulation for #11-89"New Traffic Signal Installation"Open Date: Wednesday, June 15, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEAustin Traffic Signal Construction Co., Inc.(Round Rock, TX)Highway Intelligent Traffic Systems, Inc.(Lancaster, TX)Allstate Signal & Construction(Cypress, TX)Bayer Construction Electrical Contractors, Inc.(Bryan, TX)Pfeiffer & Son, Ltd.(La Porte, TX)69 1 LSCost and Installation of Traffic control and construction barricades.$2,750.00 $2,750.00 $3,800.00 $3,800.00 $4,465.36 $4,465.36 $1,200.00 $1,200.00 $7,000.00 $7,000.0070 1 LSCost and Installation of Misc. construction materials, including dampers.$1,055.00 $1,055.00 $9,000.00 $9,000.00 $6,660.32 $6,660.32 $3,000.00 $3,000.00 $5,000.00 $5,000.00Intersection of Texas Avenue and Krenek Tap RoadTOTAL BID (Bonded Amount)999$181,970.00$356,939.5099999Austin Traffic Signal Construction Co.»(Texas Ave./Krenek Tap) Bidder miscalculated the total for Bid Item 39 as $6,060.00, the Total Price as $185,050.00 and the Total Bid Price as $360,019.50. The highlighted totals above are correct.NOTES:Certification of Bid Bid Bond9$148,086.05 $152,841.509$158,426.47TOTAL:$173,118.00$276,591.75 $287,279.50$297,467.27 $326,411.75Page 7 of 727
July 25, 2011
Consent Agenda Item No. 2c
Expenditures for Legal Research Materials
To: David Neeley, City Manager
From: Carla Robinson, City Attorney
Agenda Caption: Presentation, possible action, and discussion regarding ratification and
approval of expenditures in a total amount not to exceed $55,000.00 for FY11 for the
purchase of Westlaw online research services and printed materials from West Group for the
City’s Legal Department.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Approval of the expenditures.
Background & Summary: Each year the City enters into a service agreement with West
Group for access to Westlaw, West’s online research product. In order to maintain and
update the current volumes and printed materials in the City’s legal library, the City
purchases printed materials from West Group as well. Access to Westlaw is currently
provided under a service agreement with West Group in the amount of approximately
$20,000.00 for FY11. In addition, to date the City has expended approximately $22,000.00
for West printed materials. The Legal Department anticipates that an additional $13,000.00
will be expended for Westlaw and printed materials during the remainder of the fiscal year
for a total estimated expense of $55,000.00. Since this amount exceeds the City Manager’s
approval authority, this item is being brought to the City Council for its consideration.
PLEASE NOTE that in an effort to realize a cost savings in this area, the Legal Department is
in the process of converting a portion of the printed materials to online services and
discontinuing some of the printed volumes that are useful but for which other existing
sources may be used. The City and West Group have entered into a new contract for the
total amount of $39,856.75 for both Westlaw services and printed materials realizing a cost
savings for the City.
Budget & Financial Summary: Funds are available and budgeted in the General Fund,
Legal Department.
Attachments: None
28
July 25, 2011
Consent Agenda Item No. 2d
Victoria Avenue Extension
Construction Contract Award
To: David Neeley, City Manager
From: Chuck Gilman, P.E., Public Works Director
Agenda Caption: Presentation, possible action, and discussion to award a construction
contract for the Victoria Avenue Extension Project to Knife River, Inc. in the amount of
$1,804,427.41.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends award to Knife River, Inc. in the amount of
$1,804,427.41.
Summary: Bids for this project were opened on June 28, 2011. Four (4) competitive bids
were received, and Knife River, Inc. was the low bidder.
Budget & Financial Summary: Funds in the amount of $2,455,000 are budgeted in the
Streets Capital Fund, $228,375 in the Water Capital Fund, and $47,000 in the Wastewater
Capital Fund for a total budget of $2,730,375 for this project. Total funds in the amount of
$403,783.21 have been expended or committed to date leaving a balance of $2,326,591.79
for this project. The bid for the street portion of the project is significantly under budget.
Attachments:
1. Resolution
2. Project Location Map
3. Bid Tabulation
29
30
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE1.01 1 LS Insurance and Mobilization per lump sum.$150,600.00 $150,600.00 $82,200.00 $82,200.00 $42,400.00 $42,400.00 $93,700.00 $93,700.00SUBTOTAL ITEM 1.00$150,600.00 $82,200.00 $42,400.00 $93,700.002.01 120 LFProvide Trench Excavation Protection as shown on the drawingsand directed by the engineer, complete in place per linear foot.$10.00 $1,200.00 $16.50 $1,980.00 $11.38 $1,365.60 $410.25 $49,230.002.02 120 LFFurnish and Install 30" Diameter Steel Split Casing with 1/2" Wallby Open Cut Method including all spacers, runners, insulationsleeves, bands, clamps, end seals and cement stabilized backfill asshown on the drawings and directed by the engineer, complete inplace per linear foot.$346.00 $41,520.00 $370.00 $44,400.00 $252.75 $30,330.00 $7.50 $900.00SUBTOTAL ITEM 2.00$42,720.00 $46,380.00 $31,695.60 $50,130.003.01 2474 LFProvide Trench Excavation Protection as shown on the drawingsand directed by the engineer, complete in place per linear foot.$0.75 $1,855.50 $1.12 $2,770.88 $1.24 $3,067.76 $1.00 $2,474.00Furnish and Install 20" Diameter Steel Casing with 3/8" Wall byOpen Cut Method including all spacers, runners, insulationBrazos Paving(Bryan, TX)1.00 MOBILIZATION2.00 SANITARY SEWER3.00 WATERKnife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)3.02 148 LFsleeves, bands, clamps pipe restraint and end seals as shown onthe drawings and directed by the engineer, complete in place perlinear foot.$89.50 $13,246.00 $110.00 $16,280.00 $85.52 $12,656.96 $137.00 $20,276.003.03 70 LFFurnish and Install 36" Diameter Steel Casing with 1/2" Wall byOpen Cut Method including all spacers, runners, insulationsleeves, bands, clamps, pipe restraint and end seals as shown onthe drawings and directed by the engineer, complete in place perlinear foot.$192.75 $13,492.50 $233.00 $16,310.00 $210.52 $14,736.40 $272.00 $19,040.003.04 2298 LFFurnish and Install 12” C-900-07 DR 14 PVC Waterline includingall excavation, embedment, backfill and thrust blocking as shownon the drawings and directed by the engineer, complete in placeper linear foot.$39.80 $91,460.40 $36.80 $84,566.40 $32.04 $73,627.92 $45.85 $105,363.303.05 176 LFFurnish and Install 24” ANSI/AWWA C151/A21.5 CL 200Ductile Iron Waterline including all excavation, embedment,backfill and thrust blocking as shown on the drawings anddirected by the engineer, complete in place per linear foot.$118.00 $20,768.00 $111.00 $19,536.00 $141.33 $24,874.08 $106.55 $18,752.803.06 4 EAFurnish and Install 12" 11.25° Waterline Bend as shown on thedrawings and directed by the engineer, complete in place per each.$470.00 $1,880.00 $590.00 $2,360.00 $552.75 $2,211.00 $425.00 $1,700.003.07 4 EAFurnish and Install 12" 45° Waterline Bend as shown on thedrawings and directed by the engineer, complete in place per each.$470.00 $1,880.00 $595.00 $2,380.00 $586.09 $2,344.36 $450.00 $1,800.00Page 1 of 1132
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)3.08 1 EAFurnish and Install 12" Waterline Plug as shown on the drawingsand directed by the engineer, complete in place per each.$300.00 $300.00 $460.00 $460.00 $452.73 $452.73 $225.00 $225.003.09 2 EAFurnish and Install 24" 22.5° Waterline Bend as shown on thedrawings and directed by the engineer, complete in place per each.$1,520.00 $3,040.00 $1,500.00 $3,000.00 $1,803.43 $3,606.86 $1,500.00 $3,000.003.10 1 EAFurnish and Install 24" Waterline Cap as shown on the drawingsand directed by the engineer, complete in place per each.$880.00 $880.00 $940.00 $940.00 $928.44 $928.44 $770.00 $770.003.11 1 EATie Into Existing 12” Waterline including all fittings, excavation,embedment and backfill as shown on the drawings and directed bythe engineer, complete in place per each.$1,500.00 $1,500.00 $680.00 $680.00 $1,254.02 $1,254.02 $1,370.00 $1,370.003.12 1 EATie into existing 24” Waterline including all fittings, excavation,embedment and backfill as shown on the drawings and directed bythe engineer, complete in place per each.$2,740.00 $2,740.00 $2,100.00 $2,100.00 $1,933.64 $1,933.64 $2,227.00 $2,227.003.13 5 EAFurnish and Install 12"x 6” Waterline Tee as shown on thedrawings and directed by the engineer, complete in place per each.$570.00 $2,850.00 $590.00 $2,950.00 $684.99 $3,424.95 $585.00 $2,925.003.14 1 EAFurnish and Install 12"x 12” Waterline Tee as shown on thedrawings and directed by the engineer, complete in place per each.$730.00 $730.00 $830.00 $830.00 $1,020.42 $1,020.42 $735.00 $735.003.15 1 EAFurnish and Install 24"x 12” Waterline Tee as shown on thedrawings and directed by the engineer, complete in place per each.$1,815.00 $1,815.00 $1,950.00 $1,950.00 $2,342.10 $2,342.10 $1,725.00 $1,725.003.16 7 EAFurnish and Install 12" Gate Valve and Valve Box as shown onthe drawings and directed by the engineer, complete in place pereach.$2,100.00 $14,700.00 $2,300.00 $16,100.00 $1,999.45 $13,996.15 $1,960.00 $13,720.003.17 1 EAFurnish and Install 24" Resilient Seat Gate Valve and Valve Boxas shown on the drawings and directed by the engineer, completein place per each.$15,350.00 $15,350.00 $17,500.00 $17,500.00 $16,442.51 $16,442.51 $16,382.00 $16,382.003.18 1 EAFurnish and Install Air Release Valve and Valve Box as shown onthe drawings and directed by the engineer, complete in place pereach.$2,000.00 $2,000.00 $1,650.00 $1,650.00 $2,263.29 $2,263.29 $2,800.00 $2,800.003.19 86 LFRemove and Dispose of existing 24" Ductile Iron Waterline asshown on the drawings and directed by the engineer, completeplace per linear foot.$15.50 $1,333.00 $11.00 $946.00 $19.25 $1,655.50 $28.00 $2,408.003.20 1 EARemove existing blow-off valve & box as shown on the drawingsand directed by the engineer, complete in place per linear each.$375.00 $375.00 $395.00 $395.00 $460.14 $460.14 $685.00 $685.003.21 5 EAFurnish and Install standard fire hydrant including hydrant valveand appurtenances, as shown on the drawings and directed by theengineer, complete and in place$3,300.00 $16,500.00 $3,350.00 $16,750.00 $2,737.57 $13,687.85 $3,400.00 $17,000.00SUBTOTAL ITEM 3.00$208,695.40 $210,454.28 $196,987.08 $235,378.10Page 2 of 1133
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)4.01 23 LFRemove and dispose of existing 8" PVC Culvert as shown on thedrawings and directed by the engineer, complete in place perlinear foot.$3.85 $88.55 $10.00 $230.00 $5.26 $120.98 $20.00 $460.004.02 50 LFRemove and dispose of existing 24" HDPE Pipe as shown on thedrawings and directed by the engineer, complete in place perlinear foot.$7.50 $375.00 $10.00 $500.00 $5.26 $263.00 $23.30 $1,165.004.03 145 SYRemove existing asphalt by milling or breaking, then scarify orplow roadbed and mix with existing and new fill soils. Compactall soils per the B/CS Unified Specifications and bring to grade asdirected by the engineer, complete in place per square yard $5.35 $775.75 $4.00 $580.00 $20.48 $2,969.60 $5.30 $768.504.04 1 EARemove and dispose of existing steel pipe cattle guard as shownon the drawings and directed by the engineer, complete in placeper each.$185.00 $185.00 $300.00 $300.00 $569.18 $569.18 $800.00 $800.004.05 27 LFRemove and dispose of existing concrete curb and gutter asshown on the drawings and directed by the engineer, complete inplace per linear foot.$5.30 $143.10 $10.00 $270.00 $10.54 $284.58 $10.00 $270.004.06 1 EARemove and dispose of existing concrete safety end treatment asshown on the drawings and directed by the engineer, complete inplace per each$110.00 $110.00 $350.00 $350.00 $284.58 $284.58 $422.00 $422.00Remove and dispose of existing concrete sidealks & ambulatoryrampsasshownonthedrawingsanddirectedbytheengineer4.00 REMOVALS4.07 19 SYrampsasshownonthedrawingsanddirectedbytheengineer,complete in place per square yard.$13.00 $247.00 $10.50 $199.50 $20.67 $392.73 $28.00 $532.004.08 24 STAPrepare Right-of-Way as shown on the drawings and directed bythe engineer, complete in place per station.$1,175.00 $28,200.00 $1,200.00 $28,800.00 $403.17 $9,676.08 $712.00 $17,088.00SUBTOTAL ITEM 4.00$30,124.40 $31,229.50 $14,560.73 $21,505.505.01 4170 LFFurnish and install Type A barbed wire fencing, including allwire, posts, 11-1/2 ga. Galvanized wire clips and stays, as shownon the drawings and directed by the engineer, complete in placeper linear foot.$5.90 $24,603.00 $6.50 $27,105.00 $2.11 $8,798.70 $6.12 $25,520.405.02 2 EAFurnish and install vehicle access gate as shown on the drawingsand directed by the engineer, complete in place per each.$835.00 $1,670.00 $200.00 $400.00 $455.34 $910.68 $855.00 $1,710.005.03 1 LS Pre-Construction Photographs$500.00 $500.00 $500.00 $500.00 $113.84 $113.84 $250.00 $250.005.04 2900 CYRoadway Excavation as shown on the drawings and directed bythe engineer, complete in place per cubic yard.$2.35 $6,815.00 $4.00 $11,600.00 $3.02 $8,758.00 $5.00 $14,500.005.05 9900 CYFurnish and Install Embankment including placement, compactionand grading as shown on the drawings and directed by theengineer, complete in place per final position cubic yard.$8.90 $88,110.00 $7.50 $74,250.00 $10.56 $104,544.00 $9.40 $93,060.005.00 ROADWAY & EARTHWORKPage 3 of 1134
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)5.06 500 SYFurnish and Install 10" Compacted Depth, Type E, Grade 4Flexible Base including placement, compaction and grading asshown on the drawings and directed by the engineer, complete inplace per square yard.$17.50 $8,750.00 $16.50 $8,250.00 $17.08 $8,540.00 $28.00 $14,000.005.07 305 TONFurnish Lime in the form of Hydrated Lime Slurry, CommercialLime Slurry, Quicklime Slurry or Dry Quicklime as shown on thedrawings and directed by the engineer, complete in place per ton.$148.00 $45,140.00 $154.00 $46,970.00 $157.46 $48,025.30 $157.50 $48,037.505.08 15618 SYConstruct 8” Lime Treated Subgrade (estimated at 6% by weight)including placement, compaction and grading as shown on thedrawings and directed by the engineer, complete in place persquare yard.$1.80 $28,112.40 $2.00 $31,236.00 $2.99 $46,697.82 $3.15 $49,196.705.09 505 SYConstruct 10” Lime Treated Subgrade (estimated at 6% byweight) including placement, compaction and grading as shownon the drawings and directed by the engineer, complete in placeper square yard.$2.10 $1,060.50 $7.75 $3,913.75 $2.99 $1,509.95 $6.40 $3,232.005.10 100 GALFurnish and install Prime Coat (MC-30) for one-course surfacetreatment as shown on the drawings and directed by the engineer,complete in place per gallon.$8.55 $855.00 $8.50 $850.00 $4.55 $455.00 $11.00 $1,100.005.11 7.4 CYFurnish and Install Type PB Grade 4 (SAC-A) or Type PL Grade4 (SAC-A) Aggregate for one-course surface treatement as shownon the drawings and directed by the engineer, complete in placeper cubic yard.$395.00 $2,923.00 $200.00 $1,480.00 $341.51 $2,527.17 $765.00 $5,661.00FurnishandInstallAsphalt(AC 10 2TRorAC 12 5TR)forone5.12 346 GALFurnishandInstallAsphalt(AC-10-2TRorAC-12-5TR)forone-course surface treatement as shown on the drawings and directedby the engineer, complete in place per gallon.$8.15 $2,819.90 $12.00 $4,152.00 $4.55 $1,574.30 $7.10 $2,456.605.13 67 TONFurnish and Install Type C, PG70-22 Dense-Graded Hot-MixAsphalt including placement and compaction as shown on thedrawings and directed by the engineer, complete in place per ton.$103.00 $6,901.00 $100.00 $6,700.00 $170.75 $11,440.25 $122.00 $8,174.005.14 14232 SYFurnish and Install 8” Joint Reinforced Concrete Pavementincluding shaping and fine grading the subgrade, forming, mixing,placing, jointing, finishing and curing as shown on the drawingsand directed by the engineer, complete in place per square yard.$33.42 $475,633.44 $38.20 $543,662.40 $45.86 $652,679.52 $32.20 $458,270.405.15 415 SYFurnish and Install 8" Reinforced Concrete Driveway includingsubgrade, curb and gutter and concrete placement & finishing asshown on the drawings and directed by the engineer, complete inplace per square yard.$40.00 $16,600.00 $38.20 $15,853.00 $45.53 $18,894.95 $32.50 $13,487.505.16 267 SYFurnish and Install 8” Joint Reinforced Concrete IntersectionApron including shaping and fine grading the subgrade, forming,mixing, placing, jointing, finishing and curing as shown on thedrawings and directed by the engineer, complete in place persquare yard.$40.00 $10,680.00 $38.20 $10,199.40 $39.27 $10,485.09 $32.50 $8,677.50Page 4 of 1135
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)5.17 4703 LFFurnish and Install Type II Concrete Mono Curb as shown on thedrawings and directed by the engineer, complete in place perlinear foot.$2.55 $11,992.65 $5.25 $24,690.75 $3.98 $18,717.94 $3.50 $16,460.505.18 16 EAFurnish and Install Type 7 Sidewalk Ambulatory Ramp at StreetIntersection as shown on the drawings and directed by theengineer, complete in place per each.$695.00 $11,120.00 $660.00 $10,560.00 $569.18 $9,106.88 $575.00 $9,200.005.19 3903 SYFurnish and Install 4" Depth Sidewalk including all embedment,finishing, surface texture and joints as shown on the drawings anddirected by the engineer, complete in place per square yard.$29.45 $114,943.35 $41.31 $161,232.93 $29.60 $115,528.80 $32.00 $124,896.00SUBTOTAL ITEM 5.00$859,229.24 $983,605.23 $1,069,308.19 $897,890.106.01 156 SYFurnish and Install Type 1 Construction Exit including excavation, placement and cleaning vehicles as shown on the drawings and directed by the engineer, complete in place per square yard.$8.85 $1,380.60 $14.90 $2,324.40 $17.08 $2,664.48 $17.25 $2,691.006.02 156 SYRemove and Properly Dispose of Type 1 Construction Exit as directed by the engineer, complete in place per square yard.$1.00 $156.00 $5.00 $780.00 $6.83 $1,065.48 $9.50 $1,482.006.03 80 EAFurnish and Install 18" Sandbags for Erosion Control as shown on the drawings and directed by the engineer, complete in place per each.$8.30 $664.00 $9.00 $720.00 $7.97 $637.60 $10.50 $840.006.00 EROSION CONTROL6.04 3340 LFFurnish and Install Silt Control Fence, maintain for the duration of the project and remove when construction is complete and vegetation is established as shown on the drawings and directed by the engineer per linear foot, complete in place per linear foot.$2.45 $8,183.00 $1.40 $4,676.00 $2.03 $6,780.20 $2.50 $8,350.006.05 1 LSFor all work involved in obtaining coverage under the TPDES General Stormwater Permit for Construction Activities, Implementing Pollution Prevention Plan and complying with all requirements of Pollution Prevention Plan and General Stormwater Permit, complete in place per lump sum.$1,300.00 $1,300.00 $2,000.00 $2,000.00 $569.18 $569.18 $1,900.00 $1,900.006.06 60 LFFurnish and Install Type 3 Rock Filter Dam as show on the drawings and directed by the engineer, complete in place per linear foot.$19.00 $1,140.00 $34.00 $2,040.00 $43.26 $2,595.60 $29.00 $1,740.006.07 60 LFRemove and Properly Dispose of Type 3 Rock Filter Dam as directed by the engineer, complete in place per square yard.$3.50 $210.00 $4.00 $240.00 $11.38 $682.80 $10.00 $600.006.08 2.4 ACFurnish and Install Cell Fiber Mulch Seeding (permanent seeding for urban clay, sandy soil areas) as directed by the engineer, complete in place per acre.$2,700.00 $6,480.00 $1,540.00 $3,696.00 $1,650.62 $3,961.49 $2,560.00 $6,144.00Page 5 of 1136
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)6.09 3711 SYFurnish and Install Block Sodding as shown on the drawings and directed by the engineer, complete in place per square yard.$3.00 $11,133.00 $3.10 $11,504.10 $3.70 $13,730.70 $3.80 $14,101.80SUBTOTAL ITEM 6.00$30,646.60 $27,980.50 $32,687.53 $37,848.807.01 15 EAFurnish and Install Small Road Sign Support and Assembly TY 10BWG(1)SA(P) as shown on the drawings and directed by the engineer, complete in place per each.$448.00 $6,720.00 $475.00 $7,125.00 $472.42 $7,086.30 $632.00 $9,480.007.02 1 EAFurnish and Install Small Road Sign Support and Assembly TY 10BWG(1)SA(T) as shown on the drawings and directed by the engineer, complete in place per each.$464.00 $464.00 $490.00 $490.00 $489.11 $489.11 $578.00 $578.007.03 2 EAFurnish and Install Small Road Sign Support and Assembly TY 10BWG(1)SA(U) as shown on the drawings and directed by the engineer, complete in place per each.$580.00 $1,160.00 $615.00 $1,230.00 $552.10 $1,104.20 $621.00 $1,242.007.04 140 LFFurnish and Install Type I, 4” White Dot Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per linear foot.$1.32 $184.80 $1.39 $194.60 $0.46 $64.40 $1.40 $196.007.05 6830 LFFurnish and Install Type I, 4” Solid White Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per linear foot.$0.62 $4,234.60 $0.67 $4,576.10 $0.46 $3,141.80 $0.82 $5,600.60Furnish and Install Type I, 8” Solid White Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the ilillif7.00 SIGNS & PAVEMENT MARKINGS7.06860LF engineer, complete in place per linear foot.$0.84 $722.40 $0.90 $774.00 $0.91 $782.60 $1.68 $1,444.807.07 795 LFFurnish and Install Type I, 12” Solid White Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per linear foot.$3.68 $2,925.60 $3.85 $3,060.75 $3.13 $2,488.35 $3.24 $2,575.807.08 68 LFFurnish and Install Type I, 24” Solid White Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per linear foot.$6.05 $411.40 $6.33 $430.44 $6.26 $425.68 $9.20 $625.607.09 20 EAFurnish and Install Type I, White Reflective Arrow Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per each.$85.00 $1,700.00 $89.00 $1,780.00 $85.38 $1,707.60 $97.20 $1,944.007.10 13 EAFurnish and Install Type I, White Reflective Bike Symbol Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per each.$153.00 $1,989.00 $160.00 $2,080.00 $51.23 $665.99 $92.00 $1,196.007.11 13 EAFurnish and Install Type I, White Reflective Bike Arrow Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per each.$85.00 $1,105.00 $88.00 $1,144.00 $45.53 $591.89 $76.00 $988.007.12 6 EAFurnish and Install Type I White Reflective Word Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per each.$95.00 $570.00 $100.00 $600.00 $91.07 $546.42 $173.00 $1,038.007.13 1420 LFFurnish and Install Type I, 4” Broken Yellow Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per linear foot.$0.62 $880.40 $0.67 $951.40 $0.46 $653.20 $0.82 $1,164.40Page 6 of 1137
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)7.14 7332 LFFurnish and Install Type I, 4” Solid Yellow Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per linear foot.$0.62 $4,545.84 $0.67 $4,912.44 $0.46 $3,372.72 $0.82 $6,012.247.15 100 LFFurnish and Install Type I, 24” Solid Yellow Reflective Pavement Marking (90 MIL) as shown on the drawings and directed by the engineer, complete in place per linear foot.$6.05 $605.00 $6.33 $633.00 $6.26 $626.00 $9.20 $920.007.16 9580 LFFurnish and Install Pavement Sealer for 4” Pavement Marking on concrete pavement as shown on the drawings and directed by the engineer, complete in place per linear foot.$0.42 $4,023.60 $0.46 $4,406.80 $0.06 $574.80 $0.54 $5,173.207.17 150 LFFurnish and Install Pavement Sealer for 8” Pavement Marking on concrete pavement as shown on the drawings and directed by the engineer, complete in place per linear foot.$0.84 $126.00 $0.90 $135.00 $0.11 $16.50 $1.08 $162.007.18 745 LFFurnish and Install Pavement Sealer for 12” Pavement Marking on concrete pavement as shown on the drawings and directed by the engineer, complete in place per linear foot.$1.58 $1,177.10 $1.70 $1,266.50 $0.17 $126.65 $2.70 $2,011.507.19 19 LFFurnish and Install Pavement Sealer for 24” Pavement Marking on concrete pavement as shown on the drawings and directed by the engineer, complete in place per linear foot.$2.37 $45.03 $2.50 $47.50 $0.26 $4.94 $6.50 $123.50Furnish and Install Pavement Sealer for Arrow Pavement Marking on concrete pavement as shown on the drawings and directed by7.20 9 EAon concrete pavement as shown on the drawings and directed by the engineer, complete in place per each.$53.00 $477.00 $56.00 $504.00 $2.28 $20.52 $81.00 $729.007.21 1 EAFurnish and Install Pavement Sealer for Word Pavement Marking on concrete pavement as shown on the drawings and directed by the engineer, complete in place per each.$68.00 $68.00 $72.00 $72.00 $2.28 $2.28 $103.00 $103.007.22 7 EAFurnish and Install Pavement Sealer for Bike Arrow Pavement Marking on concrete pavement as shown on the drawings and directed by the engineer, complete in place per each.$47.00 $329.00 $51.00 $357.00 $2.28 $15.96 $50.00 $350.007.23 7 EAFurnish and Install Pavement Sealer for Bike Symbol Pavement Marking on concrete pavement as shown on the drawings and directed by the engineer, complete in place per each.$47.00 $329.00 $51.00 $357.00 $2.28 $15.96 $60.00 $420.007.24 1 LSEliminate existing Pavement Markings and Markers as shown on the drawings and directed by the engineer, complete in place per lump sum.$1,700.00 $1,700.00 $72.00 $72.00 $1,138.36 $1,138.36 $1,620.00 $1,620.007.25 1 EAFurnish and Install School Flashing Beacon Assembly (Solar Powered) as shown on the drawings and directed by the engineer, complete in place per each.$7,400.00 $7,400.00 $7,800.00 $7,800.00 $7,968.52 $7,968.52 $7,560.00 $7,560.007.26 90 EAFurnish and Install Reflective Pavement Marker Type-II-C-R as shown on the drawings and directed by the engineer, complete in place per each.$5.80 $522.00 $6.25 $562.50 $3.98 $358.20 $6.50 $585.00Page 7 of 1138
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)7.27 140 EAFurnish and Install Reflective Pavement Marker Type-II-C-R as shown on the drawings and directed by the engineer, complete in place per each.$5.80 $812.00 $6.25 $875.00 $3.98 $557.20 $6.50 $910.00SUBTOTAL ITEM 7.00$45,226.77 $46,437.03 $34,546.15 $54,752.648.01 1 LSProvide Barricades, Signs and Traffic Handling including installation, maintenance, adjustments, replacements, removal, materials, equipment, labor, tools, and incidentals as shown on the drawings and directed by the engineer, complete in place per lump sum.$8,600.00 $8,600.00 $12,000.00 $12,000.00 $3,400.00 $3,400.00 $6,839.00 $6,839.00SUBTOTAL ITEM 8.00$8,600.00 $12,000.00 $3,400.00 $6,839.009.01 950 CYFurnish and Install Cement Stabilized Backfill as shown on the drawings and directed by the engineer, complete in place per cubic yard.$48.00 $45,600.00 $53.75 $51,062.50 $22.99 $21,840.50 $58.00 $55,100.009.02 2390 LFProvide Trench Excavation Protection as shown on the drawings and directed by the engineer, complete in place per linear foot.$0.75 $1,792.50 $1.70 $4,063.00 $1.39 $3,322.10 $1.00 $2,390.00Furnish and Install Type A Storm Sewer Manhole including concrete, reinforcing steel, mortar, frames, rings, covers, excavation and backfill as shown on the drawings and directed by 8.00 TRAFFIC CONTROL9.00 STORM SEWER9.03 5 EAgythe engineer, complete in place per each.$3,370.00 $16,850.00 $3,000.00 $15,000.00 $2,960.29 $14,801.45 $4,300.00 $21,500.009.04 2 EAFurnish and Install Type II Saftey End Treatment with 6:1 sides for a 24" RCP as shown in the drawings and directed by the engineer, complete in place per each.$745.00 $1,490.00 $1,700.00 $3,400.00 $1,609.66 $3,219.32 $1,840.00 $3,680.009.05 1 EAProvide Tie-In to Existing Concrete Storm Sewer Structure as shown on the drawings and directed by the engineer, complete in place per each.$760.00 $760.00 $600.00 $600.00 $857.43 $857.43 $955.00 $955.009.06 1151 LFFurnish and Install Class III 18” RCP including joints, excavation, embedment and backfill as shown on the drawings and directed by the engineer, complete in place per linear foot.$34.40 $39,594.40 $26.10 $30,041.10 $31.99 $36,820.49 $37.60 $43,277.609.07 346 LFFurnish and Install Class III 24” RCP including joints, excavation, embedment and backfill as shown on the drawings and directed by the engineer, complete in place per linear foot.$38.00 $13,148.00 $32.70 $11,314.20 $41.23 $14,265.58 $41.70 $14,428.209.08 560 LFFurnish and Install Class III 30” RCP including joints, excavation, embedment and backfill as shown on the drawings and directed by the engineer, complete in place per linear foot.$45.30 $25,368.00 $46.80 $26,208.00 $52.44 $29,366.40 $53.85 $30,156.00Page 8 of 1139
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)9.09 10 EAFurnish and Install Recessed Curb Inlet (10 linear feet total curb opening) including excavation, embedment, grouting, and materials as shown on the drawings and directed by the engineer, complete in place per each.$3,350.00 $33,500.00 $3,700.00 $37,000.00 $2,732.07 $27,320.70 $3,475.00 $34,750.009.10 1 EAFurnish and Install 36'x10' Weir Box as shown on the drawings and directed by the engineer, complete in place per each.$17,500.00 $17,500.00 $25,000.00 $25,000.00 $17,758.43 $17,758.43 $29,350.00 $29,350.009.11 120 SYFurnish and Install Grouted Stone Rip Rap as shown on the drawings and directed by the engineer, per square yard.$58.00 $6,960.00 $65.00 $7,800.00 $159.37 $19,124.40 $62.00 $7,440.009.12 2 EAFurnish and Install Concrete Wingwall with Flared Wings and a HW = 6 feet (FW-15)(HW=7 FT) including concrete riprap apron, connections, excavation, backfill, reinforcing steel and incidentals as shown on the drawings and directed by the engineer, complete in place per each.$8,700.00 $17,400.00 $3,900.00 $7,800.00 $21,628.85 $43,257.70 $12,510.00 $25,020.009.13 270 CYRoadside Ditch Regrading as shown on the drawings and directed by the engineer, complete in place per cubic yard.$5.40 $1,458.00 $11.50 $3,105.00 $16.08 $4,341.60 $9.00 $2,430.00Furnish and Install 10’ x 5’ Reinforced Concrete Box Culvert including preparation and shaping of the bed, backfill material between box sections, jointing of sections, jointing material, cutting of sections on skew or slope, connections to new or existing structures, breaking back, removing and disposing of portions of the existing structure and replacing portions of the existing structure as required to make connections as shown on the drawings and directed by the engineer complete in place per9.14 333 LFthe drawings and directed by the engineer, complete in place per linear foot.$423.00 $140,859.00 $385.00 $128,205.00 $497.64 $165,714.12 $465.50 $155,011.50SUBTOTAL ITEM 9.00$362,279.90 $350,598.80 $402,010.22 $425,488.3010.01 9 EAFurnish and Install 5/8" x 8", copper clad ground rod, complete with suitable clamp, as shown on drawing MEI-9239 and directed by the engineer, complete in place per each.$36.85 $331.65 $39.00 $351.00 $39.84 $358.56 $38.00 $342.0010.02 2 EAFurnish and Install secondary cable riser, as shown on drawing MEI-9239 and directed by the engineer, complete in place per each.$605.00 $1,210.00 $661.00 $1,322.00 $654.56 $1,309.12 $621.00 $1,242.0010.03 9 EAFurnish and install streetlight foundation, as shown on drawing MEI-9239 and directed by the engineer, complete in place per each.$685.00 $6,165.00 $715.00 $6,435.00 $739.93 $6,659.37 $702.00 $6,318.0010.00 LIGHTINGPage 9 of 1140
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)10.04 9 EAFurnish and install 37.5' steel streetlight pole, 15' mast arm and 200 watt high press Furnish and Install (1) 37.5’ Steel Streetlight Pole with One 15’ Mast Arms and One 200 Watt High Pressure Sodium Fixtures as shown on drawings and directed by the engineer, complete in place per each. Bronze Cobrahead fixtures to be American Electric Catalog # 11520SXNMT1R2FGBZOP. Lamps to be an EYE Catalog #LU200/EN. 37.5' Bronze powder coated steel streetlight pole to be a Valmot Catalog #DS60950A37615SFPGVHH. Photo control to be provided by the City. Pole base connectors to be Bussman Catalog #HEB-JW-FYC, two (2) each per pole. See Unit Drawing on MEI-9239 for installation guide.$3,160.00 $28,440.00 $3,584.00 $32,256.00 $3,415.08 $30,735.72 $3,240.00 $29,160.00Furnish and Install one (1) lineal foot of trenching (Detail A) in soil, measured parallel to the surface of the ground, including the excavation, backfilling and compacting as shown on the drawings and directed by the engineer, complete in place per linear foot. This unit includes all materials and labor required in the repair and/or replacement of streets, roads, drives, fences, lawns, shrubbery, water mains, pipes, pipelines, and contents, underground power and telephone facilities, buried sewage and drainage facilities, and any other property damaged by the 10.05 1915 LFtrenching, except as specifically provided for in other units. This unit does not include underground cable or conduit facilities installed in the trench, when required. Caution tape is to be installed twelve to eighteen inches above conduits, and the last six (6) inches of trench backfill, plus 4-6" of mounding backfill for settling allowance, shall be sandy loam topsoil.$7.63 $14,611.45 $8.12 $15,549.80 $8.25 $15,798.75 $7.85 $15,032.7510.06 260 LFFurnish and Install one (1) lineal foot of trenching (Detail B) in soil, measured parallel to the surface of the ground, including the excavation, backfilling and compacting as shown on the drawings and directed by the engineer, complete in place per linear foot. This unit includes all materials and labor required in the repair and/or replacement of streets, roads, drives, fences, lawns, shrubbery, water mains, pipes, pipelines, and contents, underground power and telephone facilities, buried sewage and drainage facilities, and any other property damaged by the trenching, except as specifically provided for in other units. This unit does not include underground cable or conduit facilities installed in the trench, when required. Caution tape is to be installed twelve to eighteen inches above conduits, and the last six (6) inches of trench backfill, plus 4-6" of mounding backfill for settling allowance, shall be sandy loam topsoil.$15.80 $4,108.00 $17.00 $4,420.00 $17.08 $4,440.80 $16.20 $4,212.00Page 10 of 1141
City of College Station - Purchasing DivisionBid Tabulation for #11-91"Victoria Avenue Extension"Open Date: Tuesday, June 28, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEBrazos Paving(Bryan, TX)Knife River Corp. - South(Bryan, TX)Larry Young Paving(College Station, TX)Dudley Construction Ltd.(College Station, TX)10.07 495 LFFurnish and Install #12 Cu THHN Wire (2 runs) to run up the street light poles as shown on the drawings and directed by the engineer, complete in place per linear foot.$0.80 $396.00 $0.85 $420.75 $0.85 $420.75 $0.81 $400.9510.08 2145 LFFurnish and Install #6 Cu THHN Wire (2 runs) to run between streetlight poles as shown on the drawings and directed by the engineer, complete in place per linear foot.$1.05 $2,252.25 $1.12 $2,402.40 $1.14 $2,445.30 $1.08 $2,316.6010.09 1915 LFFurnish and Install 1-inch Electrical Grade Schedule 40 PVC Conduit including fittings, 90° long sweep elbows, connection materials and all incidentals as shown on the drawings and directed by the engineer, complete in place per linear foot.$3.45 $6,606.75 $3.64 $6,970.60 $3.70 $7,085.50 $3.51 $6,721.6510.10 520 LFFurnish and Install 4-inch Electrical Grade Schedule 40 PVC Conduit including fittings, 90° long sweep elbows, connection materials and all incidentals as shown on the drawings and directed by the engineer, complete in place per linear foot.$4.20 $2,184.00 $4.50 $2,340.00 $4.55 $2,366.00 $4.32 $2,246.40SUBTOTAL ITEM 10.00$66,305.10 $72,467.55 $71,619.87 $67,992.3599$1,899,215.37 $1,891,524.7999$1,804,427.41 $1,863,352.89Certification of Bid TOTAL BASE BIDBid Bond9Acknowledged Addendums (1, 2 & 3)Yes but did not use the revised bid forms per Addendum 2.999999NOTES:Brazos Paving»Bidder miscalculated Bid Items 3.19, 5.12, 9.14 and 10.05. The highlighted totals above are correct.»Bidder miscalculated the Subtotals for 3.00, 5.00. 7.00, 9.00 and 10.00. The highlighted totals above are correct.»Bidder miscalculated the Base Bid total. The highlighted total above is correct.Dudley Construction Ltd.»Bidder miscalculated Bid Items 6.09 and 7.19. The highlighted totals above are correct.»Bidder miscalculated the Subtotals for 6.00 and 7.00. The highlighted totals above are correct.»Bidder miscalculated the Base Bid total. The highlighted total above is correct.Larry Young Paving, Inc.»Bidder miscalculated Bid Items 3.02, 5.11, 5.12 & 6.08. The highlighted totals above are correct.»Bidder miscalculated the Subtotals for 3.00, 5.00 & 6.00. The highlighted totals above are correct.»Bidder miscalculated the Base Bid total. The highlighted total above is correct.»Bidder failed to use the revised bid forms included in Addendum 2 which resulted in calculation errors.Page 11 of 1142
July 25, 2011
Consent Agenda Item No. 2e
Resolution Altering Cemetery Committee Membership
To: David Neeley, City Manager
From: David Schmitz, Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
reducing the Cemetery Committee size from nine to seven members as per the current
Cemetery Committee’s recommendation.
Recommendation(s): The Cemetery Committee recommends adoption of the resolution .
Staff also recommends adoption of the resolution.
Summary: The Cemetery Committee membership was increased in size from seven (7) to
nine (9) members in 2006 to assist in the master plan and construction of Phase I of the
Memorial Cemetery of College Station and the Aggie Field of Honor.
With completion of Phase I of this project, and in order to assist with meeting management
and recruitment, the Cemetery Committee made a motion for the College Station City
Council to return the committee size to seven (7) members during their June 7, 2011
meeting.
Budget & Financial Summary: None
Attachments:
1. Resolution #8-24-2006-12.12, adopted August 24, 2006
2. Proposed Resolution #___________
43
44
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS,
AMENDING THE NUMBER OF CEMETERY COMMITTEE MEMBERS FROM NINE (9) TO
SEVEN (7) MEMBERS.
WHEREAS, the City of College Station owns and operates two (2) municipal cemeteries;
WHEREAS, a committee of College Station citizens has continued to serve on the Cemetery Committee
for more than forty-five (45) years for the purpose of advising City Council on all matters related to the
operation of the cemetery;
WHEREAS, these citizens have committed their time to ensure appropriate rules and regulations are in
place, that citizen concerns with cemetery policy are addressed, and that the property is aesthetically
pleasing;
WHEREAS, the current Cemetery Committee membership is nine (9) members and the City Council
desires to reduce the membership to seven (7) members;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS:
PART 1: Membership and Method of Appointment - The Cemetery Committee shall be composed of
seven (7) members appointed by the Mayor and confirmed by the City Council.
PART 2: Eligibility - Members shall be residents and qualified voters.
PART 3: Term of Office - Members of the Cemetery Committee shall serve for a period of two (2)
years.
PART 4: Meetings - Meetings shall be on call by the committee chair.
PART 5: Duties and Responsibilities - Duties and responsibilities shall be to advise the City Council
regarding policies relating to the city owned and operated cemeteries.
PASSED and APPROVED this ____ day of _____________________, 20___________ .
ATTEST: APPROVED
SHERRY MASHBURN, City Secretary NANCY BERRY, Mayor
APPROVED:
CARLA ROBINSON, City Attorney
45
July 25, 2011
Consent Agenda Item No. 2f
Community Development FY 2012 (PY 2011) Action Plan and Budget
To: David Neeley, City Manager
From: Bob Cowell, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding the approval of a resolution
adopting the Community Development Department’s FY 2012 (PY 2011) Action Plan and Budget.
Relationship to Strategic Goals: Goal I.5 Develop revenue streams independent of the General Fund;
Goal II. 1 Preserving and restoring older neighborhoods; Goal III. 12 Housing affordability
Recommendation(s): Staff recommends approval of a resolution adopting the proposed Plan and
Budget, authorizing new allocations and expenditure of remaining balances, and for the City Manager to
execute all necessary documents.
Summary: The action requested is approval of a resolution adopting the proposed Plan and Budget as
presented at the June 23, 2011 Council Meeting. The U.S. Department of Housing and Urban
Development (HUD) requires the Plan and Budget be received by August 16th, therefore approval is
required on this agenda to meet the required application deadline. Amounts available next year include
$1,029,323 in Community Development Block Grant (CDBG) funds, $631,763 in HOME Investment
Partnership Grant (HOME) funds, and various carry-over amounts from previous allocations.
Council reviewed the Plan and Budget at its June 23rd meeting. A public comment period has been
completed and comments received are included in the Plan. The Plan and Budget were developed with
input received from a series of public hearings, and program committee meetings. Information from the
City’s 2010-2014 Consolidated Plan was also used in preparing this year’s Plan. Plan goals and
objectives were developed in accordance with the Department’s Strategic Business Plan to best meet the
unique needs of lower-income citizens, and to provide support for families working towards self-
sufficiency. Each year the City must submit to HUD an Action Plan that includes descriptions of projects
and activities to be carried out with grant funding. The proposed Plan and Budget were developed in
accordance with HUD grant requirements and are now being presented for approval.
CDBG and HOME funds may only be used to: (1) benefit low- and moderate-income persons; (2) aid in
the elimination of slum and blighting influences, and/or; (3) meet a particular urgent need. Further, CDBG
funds may be used to meet local needs through a wide range of community development activities, while
HOME funds may only be used for affordable housing activities.
Historically, the City has utilized these funds for a variety of programs and activities, including: affordable
housing programs (homebuyer assistance, security deposit assistance, rehabilitation, new construction,
and minor repairs); funding of direct services to low-income families; demolition; and park, street,
infrastructure and public facility improvement in low-income areas of the city.
Budget & Financial Summary: See attached financial summaries for the proposed FY 2012 Budget for
CDBG and HOME funds. Staff will be prepared to answer questions regarding the proposed plans and/or
budget
Attachments:
Attachment 1: Resolution for 2011 – 2012 Action Plan and Budget
Attachment 2: Proposed FY 2012 Community Development Budget Summary
Attachment 3: Plan Development Summary
Attachment 4: Proposed FY 2012 Public Service Funding Recommendations
Attachment 5: Proposed FY 2012 Public Facility Funding Recommendations
Attachment 6: PY 2010 – 2014 Community Development Goals
Attachment 7: Comments and Final Revisions on Proposed FY 2012 (PY 2011) Action Plan and Budget
(Draft Action Plan and Budget provided to Council in the June 23, 2011 Agenda Packets)
46
47
Attachment 2: FY 2012 Proposed Community Development Budget
PROJECT CDBG & HOME
CARRY-OVER
CDBG & HOME NEW
ALLOCATIONS
CDBG & HOME
TOTAL PROPOSED
Owner-Occupied
Rehabilitation $122,159 $0 $122,159
Demolition $10,000 $0 $10,000
Interim Assistance $5,000 $0 $5,000
Homebuyer Assistance $135,801 $64,199 $200,000
CHDO $360,034 $94,768 $454,802
Construction $939,600 $409,620 $1,349,220
Housing Services $17,239 $12,761 $30,000
Code Enforcement (PDS) $48,357 $37,059 $85,416
Tenant Based Rental
Assistance $88,016 $0 $88,016
CHDO Operating
Expenses $69,071 $0 $69,071
Public Service Agency
(See Attachment 3) $0 $154,395 $154,395
Public Facility
(See Attachment 4) $1,178,910 $619,244 $1,798,154
Grant Administration $0 $269,040 $269,040
CDBG &HOME
Total Proposed $4,635,273
Recaptured Funds/
Program Delivery $377,500*
Total Community
Development Budget $5,012,773
*To be utilized for Construction
48
Attachment 3: Consolidated Plan and Budget Development Process Summary, FY 2012
Event Date
Pre-proposal workshop for agencies Feb. 4, 2011
Public hearing on Consolidated Plan and Budget (Lincoln Center) Mar. 8, 2011
JRFRC proposals due Mar. 25, 2011
JRFRC Meeting Apr. 7, 2011
Apr. 14, 2011
Apr. 21, 2011
Apr. 28, 2011
May 5, 2011
May 12, 2011
JRFRC Public Service Agency public hearings May 18, 2011
May 19, 2011
Presentation to Council about Community Development June 9, 2011
30-Day Public Comment Period begins June 23, 2011
First presentation of Consolidated Plan and Budget to City Council June 23, 2011
Public hearing to present goal and objectives and public comments July 5, 2011
regarding the proposed PY 2011 Annual Action Plan
30-Day Public Comment Period ends July 22, 2011
Request council approval by consent agenda of 2011 Annual Action Plan July 25, 2011
and Budget
49
Attachment 4: FY 2012 CDBG Public Service Funding Summary & Recommendations
Agency Program Requested Recommended
Funding Funded Items
Client #’s
/Cost per
Client
Funding City
Twin City Mission, Inc.
Manager/Client
Assistance
Program
$33,934 $29,934
Case Manager
Direct Salary/Client
Assistance
635
$47.14 CS
Family Promise of Bryan-
College Station
Case
Management $20,000 $17,500 Personnel 60
$291.67 Bryan
Mental Health Mental
Retardation Authority of
Brazos Valley
Mary Lake
Drop-in Center $31,386 $25,961 Salary (No Fringe),
Utilities/ Telephone
45
$576.91 CS
Brazos Maternal & Child Health
Clinic, Inc.
The Prenatal
Clinic
$30,000 $28,000
Medical Supplies,
Vitamins,
Medicine,
ultrasounds
1,000
$28.00 Bryan
Brazos Valley Rehabilitation
Center
Autism
assessment,
Research and
Intervention
Clinic
$29,891 $26,891
Salaries, FICA,
program
equipment/supplies
20
$1,344.55 CS
Voices for Children
Court-
Appointed
Special
Advocates
$29,426 $29,426
Volunteer
Coordinator,
Recruitment and
Education
Coordinator
250
$117.71 CS
Scotty’s House Brazos Valley
Child Advocacy Center
Brazos County
counseling
services
$17,224 $17,224 Salary, FICA 75
$229.66 Bryan
Brazos County Rape Crisis
Center, Inc., dba Sexual
Assault Resource Center
(SARC)
Individual
Counseling and
Accompaniment
$21,600 $7,310 Counseling 136
$53.75 Bryan
Unity Partners dba Project
Unity
Safe Harbor
Supervised
Visitation
Program
$30,000 $26,782
(CS: $9,583)
Personnel, Fringe,
Space Rental,
Security
315
$85.02 Bryan & CS
Total $255,461 $209,028
City Department Programs
Kids Klub $21,000 CS
Lincoln Center $11,600 CS
50
Attachment 5: FY 2012 CDBG Public Facility Funding Summary & Recommendations
Activity Recommended
Funding Description
Cooner Street Rehabilitation $1,195,634
Funds will be used to rehabilitate Cooner Street east of Texas Avenue South.
The project scope will include the replacement of existing wastewater, water,
and roadway infrastructure. Funds will be used to design the utility
rehabilitation and the design and construction of the street reconstruction.
Wellborn Road Sidewalks $75,000
Funds will be used to design and acquire easements for a new sidewalk on the
east side of Wellborn Road extending from Luther Street to Southwest
Parkway.
University Drive Sidewalks $75,000
Funds will be used to design and acquire easements for a new eight foot
sidewalk on the south side of University Drive East between Texas Avenue
South and approximately Lions Park.
College Main Street
Rehabilitation $348,890
Funds will be used to rehabilitate 230 feet of College Main between the City
limit line and approximately halfway between Spruce and Cherry Streets. The
project scope will include the replacement of existing roadway, sidewalks, and
drainage infrastructure. Prior year funds will be used for project delivery costs
including staff salaries and benefits to monitor the project. This project was
funded in FY 2011 and has yet to be completed.
George K Fitch Park
Improvements $103,629
Funds will be used to construct a lighted jogging path and plant trees. Prior
year funds will be used for project delivery costs including staff salaries and
benefits to monitor the project. This project was funded in FY 2011 and has yet
to be completed.
Total $1,798,154
51
Attachment 6: PY 2010 – 2014 Community Development Goals
Housing
Goal: Ensure adequate housing assistance for lower income homeowners.
Strategies:
- Encourage and facilitate maintenance of residential units by L/M income homeowners through residential
rehab loans.
- Acquire real property for future development of affordable housing, parks, or other activities that enhance
neighborhoods.
- Encourage and facilitate the removal and replacement of dilapidated structures and/or address community
emergencies.
- Utilize code enforcement regulations to maintain the integrity of older neighborhoods.
Goal: Retain and expand affordable housing opportunities for low- and moderate-income
homebuyers.
Strategies:
-Encourage and support programs and projects that provide financial assistance to L/M income purchasers
of existing or new affordable homes.
- Encourage and support programs and projects that provide education and counseling to lower-income
home-owners and homebuyers.
- Encourage and support programs and projects that construct new housing units for L/M homebuyers.
Goal: Ensure adequate affordable rental housing opportunities for low- and moderate-income
families and individuals.
Strategies:
- Encourage and facilitate the rehabilitation of affordable rental units.
- Encourage and facilitate the construction of new affordable rental units.
Homelessness and Special Needs
Goal: Address the needs of homeless persons to make the transition to permanent housing and
independent living and help families avoid becoming homeless.
Strategies:
-Preventing homelessness:
- Provide assistance for low-income households to secure and sustain safe, decent affordable
housing.
-Outreach and assessment:
- Foster coordination, collaboration, and increased resources to assess community needs,
available services, and service gaps. Use this information to target and improve service provision.
-Emergency and transitional shelter:
- Encourage and support programs and agencies that supply or seek out emergency and/or
transitional shelter for families and individuals.
-Transition to permanent housing and independent living:
- Assist homeless persons in meeting various human and health service needs as well as provide
training and counseling opportunities to help with the transition to self-sufficiency.
52
Goal: Ensure adequate affordable housing opportunities and supportive services for the lower
income special needs populations.
Strategy:
- Encourage and facilitate organizations that provide social and/or housing services to special needs
populations.
Non-Housing
Goal: Encourage and support the delivery of health and human services to assist families in
reaching their fullest potential.
Strategies:
- Encourage and support nonprofit providers of health care, dental care, and mental health care to deliver
programs to qualified L/M families/persons.
- Encourage continued development and facilitate development of new or enhanced senior citizen
programming.
- Facilitate development of affordable childcare and youth programs.
- Ensure that the provision of other health and human services is approached within a comprehensive
framework to enable families and individuals in breaking the cycle of poverty.
- Encourage new or enhanced transportation programs that assist L/M income persons to address their
mobility needs.
Goal: Provide safe, secure, and healthy environments for families and individuals.
Strategies:
- Improved accessibility to programs serving L/M income individuals and families through rehabilitation or
expansion of public or private facilities.
- Rehabilitation and expansion of infrastructure including water and sewer lines, street, and sidewalk, and
flood drain improvements.
- Improve or expand park facilities including green space, neighborhood parks, and recreational facilities.
- Improve transportation facilities to increase the accessibility of health and human services and basic needs
for L/M income persons.
Goal: Development of a strong and diverse economic environment to break cycle of poverty.
Strategies:
- Rehabilitate and/or develop new spaces for businesses to better realize job creation.
- Support and expand community wide training and employment activities targeting low/mod households.
53
Attachment 7: Comments Received & Final Revisions on the Proposed FY 2012 Action Plan &
Budget
Comments Received During the July 5th Public Hearing:
· MHMR thanked the City for its technical assistance provided to grant applicants. They expressed their
appreciation to the City for bringing HUD funding to the area. They encouraged the City to continue
allocating 15% of CDBG for public service agencies.
Comments Received During the 30-Day Public Comment Period:
· No comments received
Final Revisions Made to the Proposed FY 2012 Action Plan and Budget:
v Update the Table of Contents
v Update to Section 6.0 Homeless and Other Special Needs
v Comments and responses to comments from the July 5, 2011 Public Hearing added
v Appendix H: Public Notice in The Eagle was added
v Updated the budget increasing CDBG administration to 20% of the year’s funds from 15% from Cooner
Street Rehabilitation Project funds
v The Executive Summary was updated to reflect the change in the City's organizational structure. The
change included moving the Community Development Division from the Department of Economic and
Community Development to the Planning and Development Services Department.
NOTE: Comments were received from local agency representatives at the July 5, 2011 Public Hearing and
during the 30-Day Public Comment Period. There are no changes to the specific program / project allocations as
recommended at the June 23rd Workshop. Only the above noted updates, public comments, and responses to
comments were made to the draft as previously presented to Council.
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July 25, 2011
Regular Agenda Item No. 1
City Council Public Hearing
Senate Bill 100
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Public Hearing, presentation, possible action, and discussion regarding the
impacts of Senate Bill100 and its effects on future City elections.
Summary: Senate Bill 100 was signed by the Governor a couple of weeks ago and will be
effective September 1, 2011. This bill was enacted to assure compliance with the Military and
Overseas Voter Empowerment (MOVE) Act passed by Congress in 2009. The goal of the
MOVE Act is to make the voting process easier and faster for military and overseas voters.
Absentee ballots must be transmitted no later than 45 days before an election. The Act applies to
any election that includes a federal office on the ballot or to fill a vacancy in the state legislature.
It will also apply to joint elections whenever there is a federal office on the ballot.
The general primary date and primary runoff date are directly affected by the MOVE Act in
Texas. The general primary election date remains the same: the first Tuesday in March of even-
numbered years. However, due to the mandate to mail ballots 45 days before an election, the
primary runoff election date has been moved to the fourth Tuesday in May of even numbered
years. This affects the May uniform election date which now falls between the March primary
and the May primary runoff. Early voting for the primary runoff begins two days after the May
uniform election date.
Attachments:
· None
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July 25, 2011
City Council Regular Agenda Item No. 2
Sunset Review Commission
To: David Neeley, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion on recommendations by the
Sunset Review Commission, and appointing Councilmembers to boards and commissions.
Recommendation: Staff recommends approval of the commission’s recommendations.
Summary: At the June 8 Council Meeting, the City Council appointed three (3) Council
Members and charged them to have their review completed by July 21. This temporary
committee was charged with reviewing those boards and commissions that have completed their
charge or have not met in some time and are now obsolete.
Also at this meeting, the Council will appoint fellow Councilmembers to various community
boards and commissions. Vacancies that need to be filled by Councilmembers are as follows:
· Audit Committee: 1 vacancy
· Lick Creek Park Nature Center Advisory Committee: 1 vacancy
· Transportation Committee: 1 vacancy, will also serve on Bicycle, Pedestrian &
Greenways Advisory Board
Also, for your information, here is the list of councilmembers that are currently serving on
boards:
· Arts Council: Lyles
· Audit Committee: Berry, Fields
· Brazos Co. Health Dept.: Lyles, Berry
· BVCOG: Berry
· BVWAC: Fields
· CVB: Ruesink
· Intergovernmental: Berry, Ruesink, Lyles
· MPO: Berry
· RVP: Berry, Ruesink
· Sister Cities: Ruesink
The Council is currently soliciting citizens for applications for all City boards, commissions and
committees and intends to make the necessary appointments to those bodies in August. The
deadline for applications is Friday, July 22.
Financial Summary: Although not quantifiable, there is considerable fiscal impact of staff time
– preparing and presenting reports, presentations, building use, materials and supplies.
Attachments: None
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