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Home My WebLink About03/10/2011 - Regular Agenda Packet - City CouncilTable of Contents Agenda 3 Item 2a - Minutes Coversheet revised 7 February 24, 2011 Workshop Minutes 8 February 24, 2011 Regular Minutes 14 Item 2b - ILA with CSISD Coversheet revised 22 Coversheet-Spanish 23 Resolution 24 Resolution-Spanish 25 ILA 26 ILA-Spanish 32 Item 2c - Ordering General Election Coversheet revised 39 Coversheet-Spanish 40 Ordinance 41 Ordinance-Spanish 46 Notice of Election 52 Notice of Election-Spanish 54 Item 2d - Amend ordinance calling special election Coversheet revised 57 Coversheet-Spanish 58 Ordinance 60 Ordinance-Spanish 62 Item 2e - Annual Bid for Electric Wire and Cable Coversheet revised 64 Bid Tab Sheet 65 Item 2f - Well 8 Electrical Service / Entergy Coversheet revised 67 Item 2g - Exception to Policy for Sewer Service to Mr. Tom Mathers Coversheet revised 68 Request letter 69 Map 70 Agreement 71 Resolution 75 No. 1 - New Contract with Brazos Animal Shelter Coversheet revised 77 No. 2 - Brazos Valley Wide Area Communications System FY 12 Draft Budget Coversheet revised 78 BVWACS Draft FY 12 Budget 79 No. 3 - Board Appointments 1 Coversheet revised 80 2 Mayor Council members Nancy Berry Jess Fields Mayor Pro Tem Dennis Maloney John Crompton Katy-Marie Lyles City Manager Dave Ruesink David Neeley Jana McMillan Agenda College Station City Council Regular Meeting Thursday, March 10, 2011 at 7:00 PM City Hall Council Chamber, 1101 Texas Avenue College Station, Texas 1. Pledge of Allegiance, Invocation, Consider absence request. Presentation by the Historic Preservation Committee of Historic Home Marker #57 to Mr. and Mrs. Quint Foster of 1007 Walton Drive. Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. a. Presentation, possible action, and discussion of minutes for February 24, 2011 Workshop and Regular Council Meeting. b. Presentation, possible action, and discussion regarding approval of resolution authorizing the Mayor and City Secretary to sign the inter local agreement between the City of College Station and College Station Independent School District for the conduct and management of a joint election to be held on May 14, 2011. Presentación, acción posible, y discusión en lo que concierne la aprobación de la resolución autorizando al 3 City Council Regular Meeting Page 2 Thursday, March 10, 2011 Alcalde y a la Secretaria de la Ciudad a firmar el acuerdo interlocal entre la Ciudad de College Station y El Distrito Escolar Independiente de College Station, para conducir y administrar una elección conjunta que se llevará a cabo el 14 de mayo de 2011. c. Presentation, possible action, and discussion on an ordinance authorizing a General (Regular) Election to be held on May 14, 2011, for the purpose of electing a City Councilmember, Place 1, a City Councilmember, Place 3, and a City Councilmember, Place 5, by the qualified voters of the City of College Station; authorizing a Joint Election with the College Station Independent School District to be held on May 14, 2011; authorizing the City Secretary to arrange an equitable basis for sharing the costs of the Joint Election; designating election precincts; appointing election officials; establishing pay rates for election workers; providing for notice of said election; providing for the use of direct recording electronic voting machines; providing for Early Voting; providing a severability clause; and providing an effective date. Presentación, posible acción y discusión acerca de la una ordenanza autorizando Elecciones Generales (Regulares) a celebrarse el 14 de mayo de 2011, con el propósito de elegir al miembro del Consejo de la Ciudad, Puesto número 1, a un miembro del Consejo de la Ciudad, Puesto número 3, y a un miembro del Consejo de la Ciudad, Puesto número 5, por los votantes calificados de la Ciudad de College Station, autorizando Elecciones Conjuntas con el Distrito Escolar Independiente de College Station a celebrarse el 14 de mayo de, 2011; autorizando a la Secretaria de la Ciudad para arreglar una base equitativa en el cual puedan compartir los gastos de las Elecciones Conjuntas designando distritos de elecciones; estableciendo las tarifas de compensación para los empleados electorales; proporcionando una notificación de dichas elecciones; preparando y haciendo los arreglos necesarios para el uso de las máquinas electrónicas de votar por registro directo; haciendo los arreglos necesarios para las Votaciones Tempranas; proporcionando una cláusula de divisibilidad; y proporcionando una fecha efectiva. d. Presentation, possible action, and discussion on an ordinance amending Section 1 of Ordinance No. 2011- 3316, ordering a Special Election to be held on May 14, 2011 for the purpose of recalling Mayor Nancy Berry, Councilmember Katy-Marie Lyles, Place 4, and Councilmember Dave Ruesink, Councilmember, Place 6. Presentación, posible acción y discusión de la Ordenanza de convocatoria a Elecciones Especiales para remover a la Alcalde Nancy Berry, al miembro del Consejo Katy-Marie Lyles, Ocupando el Puesto Número 4, y al miembro del Consejo Dave Ruesink, ocupando el Puesto Número 6. e. Presentation, possible action, and discussion on a bid award for the purchase of electrical transformers to be stored in inventory as follows: KBS $115,965.00; Priester, Mell & Nicholson $20,954.00; Wesco $46,115.00 for a total of $183,034.00. f. Presentation, possible action and discussion to approve a sole source purchase order not to exceed the amount of $100,000 with Entergy, the Well 8 electrical power provider. g. Presentation, possible action, and discussion to approve a resolution providing an exception to Policy to allow Mr. Mathers to construct sewer infrastructure necessary to connect his home to the City sewer system. Regular Agenda Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will recognize you to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for remarks. 4 City Council Regular Meeting Page 3 Thursday, March 10, 2011 Individuals who wish to address the City Council on an item posted as a public hearing shall register with the City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize individuals who wish to come forward to speak for or against the item. The speaker will state their name and address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public comments. If Council needs additional information from the general public, some limited comments may be allowed at the discretion of the Mayor. If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes as being in support or opposition to an agenda item, the individual may complete the registration form provided in the lobby by providing the name, address, and comments about a city related subject. These comments will be referred to the City Council and City Manager. 1. Presentation, possible action, and discussion regarding a new contract with the Brazos Animal Shelter. 2. Presentation, possible action, and discussion regarding approval of the Brazos Valley Wide Area Communications System (BVWACS) Operating Budget for FY 12 and authorizing the City’s quarterly payments of approximately $49,219 for an annual total of $196,876. 3. Presentation, possible action, and discussion on appointments to fill vacancies on the following committees and boards: Citizens Charter Review Advisory Commission 4. Adjourn. If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held. APPROVED: ________________________________ City Manager Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be held on the Thursday, March 10, 2011 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this 7th day of March, 2011 at 5:00 p.m. ________________________________ City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on March 7, 2011 at 5:00 p.m. and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: __________________________ by ________________________. 5 City Council Regular Meeting Page 4 Thursday, March 10, 2011 Dated this _____day of ________________, 2011 By______________________________________ Subscribed and sworn to before me on this the _____day of ________________, 2011. ______________________________ Notary Public – Brazos County, Texas My commission expires: ___________ The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19. 6 March 10, 2011 Consent Agenda Item No. 2a City Council Minutes To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion of minutes for February 24, 2011 Workshop and Regular Council Meeting. Attachments: · February 24, 2011 Workshop Minutes · February 24, 2011 Regular Minutes 7 WKSHP022411 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION FEBRUARY 24, 2011 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: John Crompton Jess Fields Dennis Maloney Katy-Marie Lyles Jana McMillan Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Assistant City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 3:09 p.m. on Thursday, February 24, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Presentation, possible action, and discussion on items listed on the consent agenda. Items 2b, 2c, 2d, 2f, 2g, and 2i were pulled from the Consent Agenda. 2b: Council consensus was to increase the number of committee members to eleven. 2c: After discussion, consensus was to leave the number of appointments at seven. Carla Robinson, City Attorney, recommended an amendment to add “or the general laws of this state” in Section 3(d)(2). 8 WKSHP022411 Minutes Page 2 2d: David Schmitz, Parks and Recreation, reported this is a renewal of the yearly contract with the Brazos Valley Softball Umpires Association. 2f: David Schmitz, Parks and Recreation, explained this event was operated by a promotion group in the past, and the City’s involvement has been different. This year we looking are looking at being a presenting sponsor, looking at in-kind costs, and not charging the fees normally charged in the past. As for HOT, we haven’t been taking care to see that impact, and we have relied on what the promoter has provided. 12,000 tickets were sold last year and 30% were from out of the area. The promoter said there were 3,000 room nights. We will be tracking this year to get the correct numbers for those room nights. There is a performance clause directly tied to how many people they bring to the community. 2g: Vanessa Garza, Greenways Coordinator, stated that she will confirm with Junction 505 a possible name change, “City of College Station Presents the Junction 505 Mayday Challenge”. David Russell, with the Bicycle, Pedestrian and Greenways Advisory Committee, reported this was discussed at the committee, and Junction 505 was indifferent to the name change. Peter Lamont, Recreation Superintendent, explained how the money is being applied. 2i: Jeff Kersten, Chief Financial Officer, reported this resolution allows to us reimburse ourselves with that debt we planned on issuing. These projects were identified during earlier discussion and included in the capital plan. If Council so directs, then we will need to come back and reassess the capital budget. 2. Presentation, possible action, and discussion on an update of the City of College Station FY 11 Budget. Jeff Kersten, Chief Financial Officer, provided an update of the Fiscal Year 2011 budget. He reported that national economic conditions have been felt locally, resulting in lower sales tax revenues and slower building activity. Lower revenues resulted in budget reductions of $5.5 million city-wide over the last three years. Fifteen vacant positions have been eliminated, other vacancies were held open, and overtime was reduced. Other budget reductions include reduced travel and training, reduced equipment replacement, reduced outside agency funding, reduced building and technology maintenance, reduced parks and recreation maintenance, mowing outsourced, and reduced software maintenance costs through the re-negotiation of agreements. We have streamlined processes and perform services with fewer resources. Some service level increases were implemented in public safety. The five year financial forecast for revenues includes lowered revenue estimates, lowered sales tax estimates, and includes property tax rate increases. Expenditure forecast includes limited new expenditures, a limited pay plan, and acknowledged increased health care costs. Additional revenue or additional expenditure reductions will be needed. Additional budget and service level reductions may also be required. First quarter figures show that revenues are tracking close to our estimate. Sales tax is 4% higher than the budget; licenses and permits are 11% lower than the budget; investment income is 6% higher than the budget; fines, penalties and other charges are 6% higher than the budget. 9 WKSHP022411 Minutes Page 3 Expenditures are tracking slightly lower than the budget, mainly due to vacant positions being held open and overtime reduced. The Electric Fund revenues are lower than estimated. Expenditures reflect that operations are below budget and purchased power is close to the budget (impact of rolling brown outs). The Water Fund also shows overall revenues a little higher than forecast. The Wastewater Fund also has revenue slightly higher and expenditures slightly lower. The Sanitation Fund shows higher revenues and expenditures are close to the budget. They are watching fuel costs closely. HOT revenues are higher, and expenditures indicate seasonal fluctuations. Mr. Kersten stated we must be cautious regarding economic recovery. There may be an impact due to the state budget. The first quarter was on target, but the Fiscal Year 2012 budget process will be challenging. 3. Presentation, possible action, and discussion concerning the City Internal Auditor’s Department of Parks and Recreation Concessions and Aquatics audit reports. Ty Elliot, Internal Auditor, presented the Aquatics Audit and the Concessions Audit. These were selected because they are revenue generating programs with high risk and high costs. The Aquatics program has a 32% cost recovery. The audit identified the necessity of evaluating the staffing levels, especially when the pools are closed. This could possibly provide a savings of $250,000 per year. Another issue was overtime costs. The advantage of having seasonal workers is to avoid overtime costs. Checks and balances also need to be addressed. MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted seven (7) for and none (0) opposed, to implement the recommendations in the Aquatics Audit. The motion carried unanimously. The Concessions Audit scope included best practices, cash handling and operations. Improvement is needed in internal controls to better handle cash transactions. Administrative overhead needs to be reduced. Administrative overhead costs are 58%. MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted seven (7) for and none (0) opposed, to implement the recommendations in the Concessions Audit. The motion carried unanimously. 4. Council Calendar · February 28 IGC Meeting at BVCOG, 12:00 p.m. · March 10 City Council Workshop/Regular Meeting at 3:00 p.m. & 7:00 p.m. 10 WKSHP022411 Minutes Page 4 There was no discussion. 5. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Mayor Berry requested an item to look at the process for how we re-zone property. There was a consensus to place this on a future agenda. Councilmember Fields requested an overview of the various commercial building codes we subscribe to. He also wants to consider the banner ordinance and fees. There was no consensus. Councilmember Ruesink wanted to discuss living billboards and how they are regulated. David Neeley, City Manager, stated that staff would prepare a report. 6. Discussion, review and possible action regarding the following meetings: Arts Council of the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide Area Communications Task Force, BVSWMA, BVWACS, Cemetery Committee, Code Review Committee, Design Review Board, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Mayor’s Council on Physical Fitness, Mayor’s Development Forum, Metropolitan Planning Organization, National League of Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force, Sister City Association, TAMU Student Senate, Texas Municipal League, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments. Mayor Berry reported on the Audit Committee, Health Department Committee, Intergovernmental Committee, and BVSWMA. Councilmember Ruesink reported on the Sister City Association and the Convention Visitors Bureau. Councilmember Lyles reported on the Arts Council. Councilmember Fields reported on the BVWACS. 7. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-Personnel Matters, and §551.086 – Meeting Concerning Municipally Owned Utility, the College Station City Council convened into Executive Session at 4:55 p.m. on Thursday, February 24, 2011 in order to continue discussing matters pertaining to: 11 WKSHP022411 Minutes Page 5 A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: · City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan · Water CCN / 2002 Annexation / Wellborn Water Supply Corporation · Clancey v. College Station, Glenn Brown, and Kathy Merrill · Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, Cause No. 09-000656- CV361 · Timothy Delasandro et al v. City of College Station et al; Cause No. 11-000240-CV-272 · City of College Station, Texas, v. Virtual Equity Group, Inc, et al relating to nonpayment of hotel occupancy taxes for College Station Inn · Weingarten Realty Investors v. College Station, Ron Silva, David Ruesink, Lynn McIlhaney, and Ben White · Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et al B. Consultation with Attorney to seek legal advice; to wit: · Legal Issues of purchase and lease back to Arts Council · Legal issues regarding possible revenue sharing and legislation in bio-corridor C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: · City Council Self-Evaluation D. Deliberation regarding competitive matters; to wit: · Power Supply The Executive Session adjourned at 6:55 p.m. on Thursday, February 24, 2011. The following action was required from Executive Session: MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to authorize staff to go forward in taking whatever actions necessary and reasonable in creating a municipal management district to be governed by the two cities in parts of the proposed biomedical corridor region which could include a revenue sharing agreement with the City of Bryan, which could include special legislation to address various development concerns in the area, and which could include resolving the provision of water and sewer services to the area. The motion carried unanimously. 12 WKSHP022411 Minutes Page 6 8. Adjournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 7:26 p.m. on Thursday, February 24, 2011. ________________________ Nancy Berry, Mayor ATTEST: _______________________ Sherry Mashburn, City Secretary 13 RM022411 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION FEBRUARY 24, 2011 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Nancy Berry Council: John Crompton Jess Fields Dennis Maloney Katy-Marie Lyles Jana McMillan Dave Ruesink City Staff: David Neeley, City Manager Kathy Merrill, Assistant City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 7:26 p.m. on Thursday, February 24, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. · Citizen Comments Jim Maness, 1733 Arrington Road, stated that the Brazos Valley is growing rapidly. He suggested, since there is currently a large distrust of government nationwide, that consideration be given to single-member districts, with one at-large. He also recommends that Councilmembers be paid for their service. This may be an incentive for those that wish to run, but cannot really afford to do so. Regarding the City Charter, he recommends that Article X, 14 RM022411 Minutes Page 2 Section 84 be changed to allow for a more reasonable number of days than just 20 days. It is very difficult to gather the requisite number of signatures in such a short period of time. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for February 8, 2011 COCS & CSISD Joint Meeting and February 10, 2011 Workshop and Regular Council Meeting. 2b. Presentation, possible action, and discussion on Ordinance 2011-3318, providing for the creation of a Citizens’ Charter Review Advisory Commission, providing for seven (7) members, determining the term of office, providing for their duties and method of appointment. 2c. Presentation, possible action, and discussion on Ordinance 2011-3319, providing for the creation of a Sunset Advisory Commission, providing for seven (7) members, determining the term of office, providing for their duties, and method of appointment. 2d. Presentation, possible action, and discussion regarding renewal of an Agreement for Services with the Brazos Valley Softball Umpires Association to provide officiating services for City athletic leagues, programs and tournaments (Contract Number 09-085) in an amount not to exceed $183,900.00 per year. 2e. Presentation, possible action, and discussion regarding approval of an Interlocal Agreement between the City of College Station and BVSWMA Inc. detailing City of College Station sponsorship of BVSWMA, Inc. as an Associate Member of the Brazos Valley Wide Area Communications Service (BVWACS). 2f. Presentation, possible action, and discussion regarding Resolution 02-24-11-2f, approving an economic development agreement between the City of College Station and GEG Productions, LLC. for the Presenting Title Sponsorship of the annual Duck Jam event. 2g. Presentation, possible action, and discussion on Resolution 02-24-11-2g, approving an Advance Funding Agreement (AFA) for the City of College Station‘s participation in the costs of the Mayday Challenge, a bike race organized by Junction 505. 2h. Presentation, possible action and discussion on a contract amendment and renewal for year 2 to provide ambulance billing services with Emergicon in an amount not to exceed $85,000. 2i. Presentation, possible action, and discussion regarding approval of “Resolution 02-24- 11-2i, Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” for expenditures related to projects authorized as part of the 2008 General Obligation Bond (GOB) package. 15 RM022411 Minutes Page 3 2j. Presentation, possible action, and discussion regarding Ordinance 2011-3320, amending the City’s Fair Housing Ordinance. 2k. Presentation, possible action, and discussion regarding Resolution 02-24-11-2k, approving the reimbursement of costs to the Texas Department of Transportation (TXDOT) for the BS 6 (Texas Avenue) project and the FM2154 (Wellborn Widening) project. Reimbursement costs are $99,246.51 on the BS 6 (Texas Avenue) project and $235,391.37 on the FM2154 (Wellborn Widening) project. The reimbursement request from TXDOT totals $334,637.88. 2l. Presentation, possible action and discussion regarding the approval of Resolution 02-24- 11-2l, accepting from the Texas Division of Emergency Management (TDEM) the 2008 Homeland Security Grant Adjustment Notice (GAN). 2m. Presentation, possible action and discussion regarding the approval of Resolution 02- 24-11-2m, to participate in a Clinical Affiliation Agreement with the Texas Engineering Extension Service (TEEX) for the Emergency Medical Services Program. Items 2b, 2c, 2f, 2g, and 2i were pulled from the Consent Agenda. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Lyles, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda, less items 2b, 2c, 2f, 2g, and 2i. The motion carried unanimously. (2b)MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-3318, providing for the creation of a Citizens’ Charter Review Advisory Commission, and amended to provide for up to eleven (11) members. The motion carried unanimously. (2c)MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Lyles, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-3319, providing for the creation of a Sunset Advisory Commission, providing for seven (7) members, determining the term of office, providing for their duties, and method of appointment, and amending to add “or the general laws of this state” in Section 3(d)(2). The motion carried unanimously. (2f)MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Fields, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields opposed, to approve Resolution 02-24-11-2f, adopting an economic development agreement between the City of College Station and GEG Productions, LLC. for the Presenting Title Sponsorship of the annual Duck Jam event. The motion carried. (2g)MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Crompton, the City Council voted five (5) for and two (2) opposed, with Councilmembers Fields and McMillan voting against, to adopt Resolution 02-24-11-2g, approving an Advance Funding Agreement (AFA) for the City of College Station‘s participation 16 RM022411 Minutes Page 4 in the costs of the Mayday Challenge, a bike race organized by Junction 505, changing the name to “City of College Station Presents the Junction 505 Mayday Challenge”. The motion carried. (2i)MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted seven (7) for and none (0) opposed, to consider each item separately in Resolution 02-24-11-2i, declaring the intention to reimburse certain expenditures with proceeds from debt for expenditures related to projects authorized as part of the 2008 General Obligation Bond (GOB) package. The motion carried unanimously. · Upon a motion made and seconded, the Council voted three (3) for and four (4) opposed, with Mayor Berry and Councilmembers Fields, Lyles and McMillan voting against, to approve the East District Replacement. The motion failed. · Upon a motion made and seconded, the Council voted three (3) for and four (4) opposed, with Mayor Berry and Councilmembers Fields, Lyles and McMillan voting against, to approve the Lick Creek Nature Center. The motion failed. · Upon a motion made and seconded, the Council voted six (6) for and one (1) opposed, with Councilmember Lyles voting against, to approve the Neighborhood Parks Improvements. The motion carried. · Upon a motion made and seconded, the Council voted five (5) for and two (2) opposed, with Councilmembers Lyles and McMillan voting against, to approve the Neighborhood Park Revolving Fund. The motion carried. · Upon a motion made and seconded, the Council voted five (5) for and two (2) opposed, with Councilmembers Lyles and McMillan voting against, to approve the Lick Creek Hike and Bike Trail. The motion carried. · Upon a motion made and seconded, the Council voted seven (7) and none (0) opposed, to approve Barron Road East/Lakeway. The motion carried unanimously. · Upon a motion made and seconded, the Council voted seven (7) and none (0) opposed, to approve Traffic Signals. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action and discussion regarding Ordinance 2011- 3321, Rezoning for 1280 Harvey Mitchell Parkway of 6.21 acres from R-1 Single-Family Residential to C-1 General Commercial and R-4 Multi-Family Residential, generally located at the intersection of Luther Street and Harvey Mitchell Parkway. At approximately 8:06 p.m. Mayor Berry opened the Public Hearing. Fred Bayliss, 7610 Pine Ridge, reported that he has helped previous clients to make this R-4. The benefits are they have gotten R-4 further away from the chickens and will have a nice buffer zone with a ravine. A&M owns a strip of land that is grown up, and they are working to have that as a landscape buffer. He does not agree with having a deceleration lane. He believes a right-in, right-out only makes people go a little further before making a left, creating more danger to the public. 17 RM022411 Minutes Page 5 Joe Schultz, 3208 Innsbruck, noted the other project currently under construction. They have to take care of someone else’s problem when they are asked to do something to that driveway already under construction. Seth McKinney, 2403 Crown Court, stated his opposition to some of the recommendations by Planning and Zoning. These were not staff recommendations, and do not coordinate with the TIA. They are requiring a right-in, right-out turn. They are also requiring a deceleration zone at the second access point, which is a joint access. There being no further comments, the Public Hearing was closed at 8:27 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-3321, rezoning 1280 Harvey Mitchell Parkway of 6.21 acres from R-1 Single-Family Residential to C-1 General Commercial and R-4 Multi-Family Residential, generally located at the intersection of Luther Street and Harvey Mitchell Parkway, with the exclusion of the eastern most deceleration lane and the right-in, right-out requirement at the primary point of access. The motion carried unanimously. 2. Public Hearing, presentation, possible action and discussion on the Annual Review of the Bicycle, Pedestrian and Greenways Master Plan. At approximately 9:00 p.m., Mayor Berry opened the Public Hearing. Greg Stiles, 4702 Stonebriar, stated that making biking and walking safer, more convenient and more appealing is a boost to the local economy and saves our citizens money. It addresses issues such as obesity, energy consumption, and road congestion. Bike and walk programs are a hallmarks to a smaller, more efficient government. Biking and walking account for 12% of generated trips, but cost less than 1.5% of our transportation spending. These provide both physical and fiscal benefits to the residents. He applauds the Council for supporting the advancement of these programs. Robert Rose, 3201 Walnut Creek Court, Bryan, Texas, stated he would like to see a grant writer brought in to assist with grant applications. These grants come up through TXDOT every two - three years, and they could help with the process. We have been under-aggressive in applying for grants that will help fund these projects. There being no further comments, the Public Hearing was closed at 9:05 p.m. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Ruesink, the City Council voted seven (7) for and none (0) opposed, to accept the Annual Review of the Bicycle, Pedestrian and Greenways Master Plan. The motion carried unanimously. 18 RM022411 Minutes Page 6 3. Public Hearing, presentation, possible action, and discussion regarding an amendment to the Unified Development Ordinance, Section 11.2 “Definitions” related to Mobile Food Vendors. 4. Public Hearing, presentation, possible action, and discussion regarding an amendment to the Code of Ordinances, Chapter 4 “Business Regulations,” related to Mobile Food Vendors and Itinerant Vendors. These two items were discussed together. At approximately 9:35 p.m. Mayor Berry opened the Public Hearing. Robert Rose, 505 University Drive, stated this proposal is a restaurant killing proposal. It does potentially add an element of novelty to the area, but he does have long term concerns. There are already three vacancies in Northgate. This will not help those buildings to obtain tenants. Why should someone rent a building when they can have a mobile service? He sees more vacancies in the long term. Why not just work football weekends and not work when students aren’t here? There are potential conflicts such as what happened with a vendor that parked behind Freebirds. As established now, a mobile vendor can sit behind Freebirds and still be 100’ from the door, and that applies to several restaurants in that row. There are unintended consequences in terms of potential conflicts and increased code enforcement liabilities. The Council needs to act very carefully and consider the long term effects. Tai Lee, 3707 Marielene Circle, commended the city staff for amending an outdated code that does not allow mobile vendors. He is a brick and mortar owner and a mobile vendor as well. He thinks they can coexist. The concerns expressed may be driven by fear mongers. There are inherent differences in mobile food and a sit down place. A fixed restaurant offers more comfort, and they charge more because of high rent. With a food truck, people have to stand. He doesn’t want to jeopardize the health of the public, and these should be inspected. When a business operator is willing to set a high standard, then the city should allow the business to operate. These businesses create a synergy. He is one of eight establishments in close proximity, and they are all doing very well due to a cluster effect. Chris Scotti, 7701 Gettysburg, Executive Director of the Northgate District Association, stated their support of the ordinance. The thirty members are restaurants, bars, retail, and service industries. Many of the things they requested are incorporated in this ordinance. They would like to see three things changed: (1) permission from nearby restaurants should not be required when operating on private property; (2) lower fees and bond requirements; and (3) they oppose the after 2 a.m. restriction. Police say there is a safety issue, but that is when people are hungry. This is an indicator of a bigger problem when the city is saying new business cannot be afforded this opportunity because there is not enough staff to provide the policing. Tammy Hackney, 2112 Wayside, Bryan, Texas, confirmed the association’s overall support for an ordinance that provides a legal way for food vendors to operate in the area. These add fun and separate Northgate apart from other areas of College Station. She feels it is an unfounded 19 RM022411 Minutes Page 7 concern that requires permission from nearby restaurants. If a vendor is operating on private property with permission, they should not have to get permission from the neighbors. Bobby Grabowski, 1404 Lawyer, provided written comments, attached. Peter Madden, 5215 Ballybunion, said he doesn’t know of any restaurants that have closed when food trucks have parked close to them. Restaurants in restaurant rows do much better than stand alone restaurants. The food truck concept is available to any restaurant, and anyone is welcome to join the race. A food truck is a supplement to a brick and mortar restaurant. Food trucks can’t operate 365 days due to weather, and some people don’t want to stand while they eat. As long as he is operating a brick and mortar restaurant in terms of quality of food and services, then he doesn’t have to worry about competition. J.B. Dott, 8700 Redwood, provided written comments, attached. Diego Mendez, 1210 Antone, said he has been conducting a mobile unit for seventeen years in the Brazos Valley. This is a great way to start a business and is an economic contribution to the area. If mobile units are certified by the Brazos County, then health and environmental safety issues are addressed. If someone has a better product, then that is how business is. Heather Taylor, CR 316, Caldwell, Texas, reported she is looking to purchase a truck and is happy to possibly serving the College Station area. She asked the Council to please consider this favorably. There being no further comments, the Public Hearing was closed at 9:57 p.m. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Fields, the City Council voted seven (7) for and none (0) opposed, to adopt the following: · Ordinance 2011-3322, amending the Unified Development Ordinance, Section 11.2 “Definitions” related to Mobile Food Vendors. · Ordinance 2011-3323, amending the Code of Ordinances, Chapter 4 “Business Regulations,” by adding Section 20 Mobile Food Vendors. · Ordinance 2011-3324, amending the Code of Ordinances, Chapter 4 “Business Regulations,” Section 10 Solicitors, Charitable Solicitors, Itinerant Vendors, Handbill Distributors. The motion carried unanimously. Council will look at this again in six months. 5. Presentation, possible action and discussion on a purchase agreement and use agreement between the City of College Station and the Arts Council of Brazos Valley for the Arts Council Building located at 2275 Dartmouth Drive. 20 RM022411 Minutes Page 8 MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Lyles, the City Council voted five (5) for and two (2) opposed, with Councilmembers Fields and McMillan voting against, to approve the purchase agreement and use agreement between the City of College Station and the Arts Council of Brazos Valley for the Arts Council Building located at 2275 Dartmouth Drive. The motion carried. 6. Presentation, possible action and discussion on two (2) operations and maintenance funding agreements between the City of College Station and the Arts Council of Brazos Valley for the last 8 months of FY11 (February 1, 2011 – September 30, 2011) totaling $78,058.34. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Lyles, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to approve two (2) operations and maintenance funding agreements between the City of College Station and the Arts Council of Brazos Valley for the last 8 months of FY11 (February 1, 2011 – September 30, 2011) totaling $78,058.34. The motion carried. 7. Presentation, possible action, and discussion on appointments to fill vacancies on the following committees and boards: · BVSWMA Policy Advisory Board · Library Board Stephen Beachy was appointed to the BVSWMA Policy Advisory Board. Robert McGeachin was appointed to the Library Board. 8. Adjournment. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Lyles, the City Council voted seven (7) for and none (0) opposed, to adjourn the Regular Meeting of the City Council at 10:43 p.m. on Thursday, February 24, 2011. The motion carried unanimously. ________________________ Nancy Berry, Mayor ATTEST: ___________________________ Sherry Mashburn, City Secretary 21 March 10, 2011 Consent Agenda Item No. 2b Interlocal Agreement with College Station Ind. School District To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion regarding approval of resolution authorizing the Mayor and City Secretary to sign the inter local agreement between the City of College Station and College Station Independent School District for the conduct and management of a joint election to be held on May 14, 2011. Recommendation(s): Staff recommends approval. Summary: The Texas Election Code Section 271.002 (c) authorizes more than one political subdivision to hold joint elections. It is deemed to be in the best interest of the voters who reside within the jurisdictions of the City of College Station and the College Station Independent School District to hold elections jointly for the purpose of electing City Council and School Board of Trustees. Budget & Financial Summary: Funds available in the City Secretary’s FY 10 budget. Attachments: Resolution (English & Spanish) Interlocal agreement (English & Spanish) 22 10 de marzo de, 2011 Consenso Acuerdo Interlocal con el Distrito Escolar Independiente de College Station Para: David Neeley, Alcalde de la Ciudad De: Sherry Mashburn, Secretaria de la Ciudad Resumen de la Agenda: Presentación, posible acción y discusión acerca de la aprobación de la resolución autorizando al Alcalde y a la Secretaria de la Ciudad a firmar el acuerdo interlocal entre la Ciudad de College Station y El Distrito Escolar Independiente de College Station para conducir y administrar elecciones conjuntas a celebrarse el 14 de mayo de 2011. Recomendación(es): El Personal recomienda aprobar la resolución. Resumen: La Sección 271.002 (c) del Código de Elecciones de Texas autoriza que más de una subdivisión política pueda celebrar elecciones conjuntas. Se considera dentro del mejor interés de los votantes quienes residen dentro de las jurisdicciones de la Ciudad de College Station y el Distrito Escolar Independiente de College Station a celebrar elecciones conjuntas con el propósito de elegir a miembros del Consejo de la Ciudad y de la Junta Directiva Escolar. Presupuesto y Resumen financiero: Los fondos se encuentran disponibles dentro del presupuesto del Año Fiscal 2010 [FY 10]. Adjuntos: Resolución (inglés y español) Acuerdo Interlocal (inglés y español) 23 RESOLUTION NO. ________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING THE INTERLOCAL AGREEMENT FOR THE PURPOSE OF HOLDING A JOINT ELECTION WITH THE COLLEGE STATION INDEPENDENT SCHOOL DISTRICT ON SATURDAY, MAY 14, 2011. WHEREAS, it is necessary to hold an election in the City of College Station, Texas, to elect persons to fill the positions of Place 1, 3, and 5 on the City Council of the City of College Station, Texas, and the positions of Places 6 and 7 on the Board of Trustees of the College Station Independent School District; and, WHEREAS, the City and College Station Independent School District will hold elections on the same day; to - wit: May 14, 2011; and, WHEREAS, Section 271.002 of the Texas Election Code authorizes more than one political subdivision to hold joint elections; and, WHEREAS, the City Council of the City of College Station, Texas and the Board of Trustees of the College Station Independent School District deem it to be in the best interest of their respective subdivisions and in the interest of the voters who reside within their respective jurisdictions to hold such elections jointly; now, therefore, BE IT JOINTLY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, AND THE BOARD OF TRUSTEES OF THE COLLEGE STATION INDEPENDENT SCHOOL DISTRICT: PART 1: That the City Council hereby approves the Interlocal Agreement for participation in the joint elections. PART 2: That the City Council of the City of College Station hereby authorizes the Mayor to sign and the City Secretary to attest the Interlocal Agreement referred to above. PART 3: That this resolution shall take effect immediately from and after its passage. ADOPTED this 10th day of March, A.D. 2011. ATTEST: APPROVED: ___________________________ ____________________________ City Secretary Sherry Mashburn Mayor Nancy Berry APPROVED: ___________________________ City Attorney O:group/council/election/election11/resolution authorizing interlocal with school 2011 24 RESOLUCIÓN NO. ________________ UNA RESOLUCIÓN DEL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS, APROBANDO EL ACUERDO INTERLOCAL PARA EL PROPÓSITO DE CELEBRAR ELECCIONES CONJUNTAS CON EL DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION EL SÁBADO 14 DE MAYO DE 2011. CONSIDERANDO QUE, es necesario celebrar elecciones en la Ciudad de College Station, Texas, para elegir a individuos para ocupar los puestos números 1, 3, y 5 en el Consejo de la Ciudad de College Station, Texas, y los puestos números 6 y 7 en la Junta Directiva del Distrito Escolar independiente de College Station; y, CONSIDERANDO QUE, la Ciudad y el Distrito Escolar Independiente de College Station celebrarán elecciones el mismo día; es decir: el 14 de mayo de 2011; y, CONSIDERANDO QUE, la Sección 271.002 del Código de Elecciones de Texas autoriza a más de una subdivisión política a celebrar elecciones conjuntas; y, CONSIDERANDO QUE, el Consejo de la Ciudad de College Station, Texas y la Junta Directiva del Distrito Escolar Independiente de College Station consideran que está dentro del mejor interés de sus respectivas subdivisiones y en el interés de los votantes que residen dentro de las jurisdicciones respectivas para celebrar elecciones conjuntas; ahora, por lo tanto, QUE SE RESUELVA CONJUNTAMENTE POR EL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS, Y LA JUNTA DIRECTIVA DEL DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION: PARTE 1: Que el Consejo de la Ciudad por este medio aprueba el Acuerdo Interlocal para participar en elecciones conjuntas. PARTE 2: Que el Consejo de la Ciudad de por este medio autoriza al Alcalde a firmar y a la Secretaria de la Ciudad a dar fe del Acuerdo Interlocal mencionado anteriormente. PARTE 3: Que esta resolución tomará efecto inmediatamente desde y después de aprobada. ADOPTADO este 10avo día del mes de marzo, A.D. 2011. DOY FE: APROBADO: _________________________________ ____________________________ Secretaria de la Ciudad Sherry Mashburn Alcalde Nancy Berry APROBADO: ___________________________ Abogado de la Ciudad O:group/council/election/election11/resolution authorizing interlocal with school 2011 25 INTERLOCAL GOVERNMENT AGREEMENT Joint Election AN INTERLOCAL AGREEMENT BETWEEN THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, AND THE BOARD OF TRUSTEES, COLLEGE STATION INDEPENDENT SCHOOL DISTRICT ORDERING A GENERAL ELECTION TO BE HELD IN SAID CITY AND SCHOOL DISTRICT ON MAY 14, 2011; FOR THE PURPOSE OF ELECTING A PLACES 1, 3, AND 5 ON THE COLLEGE STATION CITY COUNCIL, AND POSITIONS OF 6 AND 7 ON THE BOARD OF TRUSTEES FOR THE COLLEGE STATION INDEPENDENT SCHOOL DISTRICT; PROVIDING PROCEDURES RELATING TO THE CONDUCT OF SAID ELECTIONS; AND PROVIDING FOR A RUNOFF ELECTION IN THE CITY OF COLLEGE STATION, IF NECESSARY. WHEREAS, it is necessary to hold an election in the City of College Station, Texas, to elect persons to fill the positions of Place 1, 3 and 5 on the City Council of the City of College Station, Texas; and, WHEREAS, it is necessary to hold an election within the College Station Independent School District to fill the positions of Places 6 and 7 on the Board of Trustees of the College Station Independent School District; and, WHEREAS, the City and College Station Independent School District will hold elections on the same day; to-wit: May 14, 2011; and, WHEREAS, Section 271.002 of the Texas Election Code authorizes more than one political subdivision to hold joint elections; and, WHEREAS, the City Council of the City of College Station, Texas and the Board of Trustees of the College Station Independent School District deem it to be in the best interest of their respective subdivisions and in the interest of the voters who reside within their respective jurisdictions to hold such elections jointly; now, therefore, BE IT JOINTLY RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, AND THE BOARD OF TRUSTEES OF THE COLLEGE STATION INDEPENDENT SCHOOL DISTRICT: PART 1: That joint elections be, and the same are hereby ordered to be held within the jurisdictions of the City of College Station, Texas, and the College Station Independent School District, on the 14th day of May, 2011, pursuant to the laws of the State of Texas and the Charter of the City of College Station, Texas. Such elections shall be held for the following purposes: A. To fill the positions of the Place 1, 3 and 5 on the College Station City Council. B. To fill the positions of Places 6 and 7 on the Board of Trustees of the College Station Independent School District. PART 2: That a runoff election, is hereby ordered to be held on Saturday June 25, 2011, if necessary, to determine the election of one or more candidates for Council positions or School Board positions in the City of College Station. 26 ILA City of College Station/CSISD Election 2011 Page 2 O:group/council/election11/Interlocalagreementcity and school district may 2011 PART 3: That there shall be one ballot that contains all appropriate races and propositions available for qualified voters of the two entities. Additional ballot formats will be programmed for the voters who do not reside in the City of College Station and live in the College Station Independent School District, (School only ballot) and voters who live in the City of College Station and Bryan Independent School District, (City only ballot). PART 4: That said elections shall be held in accordance with the Constitution and laws of the State of Texas and the City Charter, and all duly qualified voters of the City of College Station and College Station Independent School District shall be entitled to vote; provided, however, that no voter shall be given a ballot containing any office or proposition on which the voter is ineligible to vote. PART 5: That the election forms and records shall be combined in a manner convenient and adequate to record and report the results of the election for the City of College Station and College Station Independent School District. The joint tabulation of the precinct results shall be in a manner to facilitate the independent canvass of returns by both entities. PART 6: That the implementation and management of said elections shall be by the City Secretary, City of College Station. The City Secretary, City of College Station, is hereby designated as the Chief Election Official and Early Voting Clerk for the two entities for the election to be held on May 14, 2011 and runoff election, if necessary. The implementation, conduct and management of the elections shall include, but not be limited to: A. The securing of qualified individuals to serve as election judges for each polling place within a voting precinct. B. The securing of locations and facilities where the election is to be conducted. C. The securing of election materials and supplies requisite to the proper administration of the elections, and the programming and preparation of Direct Recording voting equipment to be used in the election. D. The securing of a contract with Texas Voting Systems, Inc. for election services and supplies. E. City shall be responsible for conducting early voting for said elections. F. City shall serve as general custodian of election records in the joint election. PART 7: Election expenses incurred as the result of the services rendered by the City in the May 14, 2011 election shall be apportioned as follows: A. The City will first fund all costs in full, other than the publication of each entity's Notice of Election. 27 ILA City of College Station/CSISD Election 2011 Page 3 O:group/council/election11/Interlocalagreementcity and school district may 2011 B. CSISD will reimburse the City of College Station for certain costs as follows: 100 percent of all costs incurred for polling places, election workers, and other expenses associated with polling locations within the school's jurisdiction outside the city limits of College Station. CSISD will fund one-half (1/2) of the cost of early voting. CSISD will fund one-half (1/2) of the cost of publication of all jointly required notices. CSISD will fund one-half (1/2) of the cost of programming, rental of DRE voting equipment for joint precincts, election supplies, election worker training session, Early Voting Ballot Board, Central Counting Station, and the tabulation supervisor and data processing manager. If CSISD does not hold an election, they will not be responsible for reimbursing the City of College Station. PART 8: Said elections shall be held in the following election precincts, and voting shall be conducted at the polling places shown below: BRAZOS COUNTY PRECINCTS CSISD School Precincts (outside city limits) City of College Station and CSISD School Precincts Polling Places 1, 2A, 82, 83, 84 Wellborn Special Utility District 4118 Greens Prairie Road 9, 20, 21 College Station Conference Center 1300 George Bush Drive 10A, 10B, 24, 34 College Station City Hall 1101 Texas Avenue 2C, 8, 31, 32, 35A, 35B College Station School District Administration Bldg 1812 Welsh 29, 62 33, 64, 72, 74 Lincoln Center 1000 Eleanor 40 Aldersgate Methodist Church 2201 Earl Rudder Freeway South 28A, 28B, 42 41, 68 Pebble Creek Elementary 200 Parkview 2B, 39, 80 Cypress Grove Intermediate School 900 Graham Road 28 ILA City of College Station/CSISD Election 2011 Page 4 O:group/council/election11/Interlocalagreementcity and school district may 2011 PART 9: Early voting shall be conducted by personal appearance and by mail. The period for early voting for the general election shall be May 2, 2011 through May 10, 2011. Optical scan ballots shall be used for early voting by mail and direct recording electronic voting machines shall be used for early voting by personal appearance. The Early Voting Clerk for said elections shall be the City Secretary. She shall appoint city employees and additional assistance by qualified individuals of the community to serve as deputy early voting clerks to assist her at the early voting polling places. The Election Coordinator for the College Station Independent School District shall serve as Deputy Early Voting Clerk in said elections. The main early voting polling place by personal appearance shall be in City Hall, 1101 Texas Avenue, College Station, Texas. One branch early voting location shall be designated for these elections. Main Early Voting Location: College Station City Hall 1101 Texas Avenue 8:00 am to 5:00 pm Monday – Friday May 2, 3, 4, 5, 6, 2011 7:00 am to 7:00 pm Monday – Tuesday May 9-10, 2011 Branch Early Voting Location: College Station School District Administration Building 1812 Welsh 8:00 am to 5:00 pm Monday – Friday May 2, 3, 4, 5, 6, 2011 7:00 am to 7:00 pm Monday – Tuesday May 9-10, 2011 Friday, May 6, 2011 is the last day for the City Secretary to receive an application for ballot by mail. Requests for application to vote by mail can be made by contacting the Early Voting Clerk at the following address: Sherry Mashburn, Early Voting Clerk, P.O. Box 9960, College Station, Texas 77842 979-764-3541 PART 10: Each entity shall be responsible for any necessary submissions to the U.S. Department of Justice for preclearance under the Federal Voting Rights Act and giving notice of their election in a newspaper of general circulation. PART 11: The City Manager or his designee is hereby authorized to negotiate and execute an election services contract with Texas Voting Systems for services in connection with the joint election with the City of College Station and College Station Independent School District. PART 12: In accordance with Section 123.001 of the Texas Election Code, the Hart Intercivic Direct Recording Electronic Voting System, Optical Scan Voting System and Electronic Management System for Brazos County, Texas and approved by the Secretary of State on January 3, 2002, and identified as eSLATE is hereby adopted for the general election and special runoff election. 29 ILA City of College Station/CSISD Election 2011 Page 5 O:group/council/election11/Interlocalagreementcity and school district may 2011 PART 13: Elections called by this interlocal agreement shall be held in accordance with the requirements for bilingual elections as set forth in the Voting Rights Act amendments for 1975 (42USC 1973aa-1a) and in Section 272.001 of the Election Code. All election forms and material shall be printed in both English and Spanish, and bilingual oral assistance shall be made available within the requirements of the law. PART 14: The Mayor of the City of College Station is hereby authorized to sign an official NOTICE OF GENERAL ELECTION and NOTICE OF RUNOFF ELECTION listing the precincts and polling place locations for the joint election. A copy of the NOTICE OF GENERAL ELECTION and RUNOFF ELECTION, when published in a newspaper of general circulation in English and Spanish, shall serve as proper notice of the City's election. PART 15: That this interlocal agreement shall take effect immediately from and after its passage. PASSED AND APPROVED this 10th day of March, 2011. ATTEST: APPROVED: ________________________________ _______________________________ City Secretary Sherry Mashburn Mayor Nancy Berry APPROVED: ________________________________ City Attorney 30 ILA City of College Station/CSISD Election 2011 Page 6 O:group/council/election11/Interlocalagreementcity and school district may 2011 PART 16: That this interlocal agreement shall take effect immediately from and after its passage. ADOPTED by the Board of Trustees of the College Station Independent School District this ______ day of ______________, 2011. COLLEGE STATION INDEPENDENT SCHOOL DISTRICT: __________________________________ ____________________________ Randall Pitcock, Board President Paul Dorsett, Board Secretary 31 ACUERDO GUBERNAMENTAL INTERLOCAL Elecciones Conjuntas UN ACUERDO INTERLOCAL ENTRE EL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS, Y LA JUNTA DIRECTIVA DEL DISTRITO INDEPENDIENTE ESCOLAR DE COLLEGE STATION, ORDENANDO QUE SE CELEBREN ELECCIONES GENERALES EN DICHA CIUDAD Y DISTRITO ESCOLAR EL 14 DE MAYO DE 2011; PARA EL PROPÓSITO DE ELEGIR LOS PUESTOS NÚMEROS 1, 3, Y 5 EN EL CONSEJO DE LA CIUDAD DE COLLEGE STATION, Y LOS PUESTOS NÚMEROS 6 Y 7 EN LA JUNTA DIRECTIVA DEL DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION; PROPORCIONANDO PROCEDIMIENTOS RELACIONADOS A LA CONDUCTA DE DICHAS ELECCIONES; Y PROPORCIONANDO LO REQUERIDO PARA LAS ELECCIONES DE SEGUNDA VUELTA EN LA CIUDAD DE COLLEGE STATION, SI FUERA NECESARIO. CONSIDERANDO QUE, es necesario celebrar elecciones en la Ciudad de College Station, Texas, para elegir los individuos para ocupar los puestos números 1, 3 y 5 en el Consejo de la Ciudad de College Station, Texas; y, CONSIDERANDO QUE, es necesario celebrar elecciones dentro del Distrito Escolar Independiente de College Station para ocupar los puestos números 6 y 7 en la Junta Directiva del Distrito Escolar Independiente de College Station; y, CONSIDERANDO QUE, la Ciudad y el Distrito Escolar Independiente de College Station celebrarán elecciones el mismo día; es decir el 14 de mayo de 2011; y, CONSIDERANDO QUE, la Sección 271.002 del Código de Elecciones de Texas autoriza que más de una subdivisión política celebre elecciones conjuntas; y, CONSIDERANDO QUE, el Consejo de la Ciudad de College Station, Texas y la Junta Directiva del Distrito Escolar Independiente de College Station consideran que está dentro del mejor interés de sus respectivas subdivisiones y en el interés de los votantes quienes viven dentro de sus respectivas jurisdicciones, celebrar dichas elecciones conjuntas; ahora, por lo tanto, QUE SE RESUELVA CONJUNTAMENTE POR EL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS, Y LA JUNTA DIRECTIVA DEL DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION: 32 ILA City of College Station/CSISD Election 2011 Page 2 O:group/council/election11/Interlocalagreementcity and school district may 2011 PARTE 1: Que las elecciones conjuntas sean y al mismo tiempo se ordena que se celebren dentro de las jurisdicciones de la Ciudad de College Station, Texas, y el Distrito Escolar Independiente de College Station el 14avo día del mes de mayo de 2011, de conformidad con las leyes del Estado de Texas y el Estatuto de la Ciudad de College Station, Texas. Dichas elecciones serán celebradas para los propósitos siguientes: A. Para ocupar los puestos números 1, 3 y 5 en el Consejo de la Ciudad de College Station. B. Para ocupar los puestos números 6 y 7 en la Junta Directiva del Distrito Escolar Independiente de College Station. PARTE 2: Que las elecciones de segunda vuelta, por este medio se ordena que se celebren el sábado 25 de junio de 2011, si fueran necesarias, para determinar la elección de uno o más de los candidatos para los puestos del Consejo o puestos de la Junta Directiva Escolar en la Ciudad de College Station. PARTE 3: Que habrá una boleta que contenga todas las carreras electorales apropiadas y propuestas disponibles de parte de las dos entidades para los votantes autorizados para votar. Se programarán formatos de boletas adicionales para los votantes que no residen en la Ciudad de College Station pero que sí viven en el Distrito Escolar Independiente de College Station, (boletas de Escuela únicamente) y para los votantes que viven en la Ciudad de College Station pero pertenecen al Distrito Escolar Independiente de Bryan, (boletas de la Ciudad únicamente). PARTE 4: Que dichas elecciones serán celebradas de acuerdo con la Constitución y las leyes del Estado de Texas y el Estatuto de la Ciudad, y todos los votantes autorizados de la Ciudad de College Station y el Distrito Escolar Independiente de College Station podrán votar; siempre que, no obstante, ningún votante reciba una boleta que contenga un puesto o propuesta para el cual no se encuentre autorizado para votar. PARTE 5: Que los formularios de elecciones y registros serán combinados de una manera conveniente y adecuada para registrar y reportar los resultados de las elecciones para la Ciudad de College Station y el Distrito Escolar Independiente de College Station. La tabulación conjunta de los resultados de los distritos será de la manera que facilite el escrutinio independiente de los resultados de las elecciones por ambas entidades. PARTE 6: Que la implementación y el manejo de dichas elecciones será realizada por la Secretaria de la Ciudad de College Station. La Secretaria de la Ciudad de College Station, por este medio, se encuentra nombrada como la Funcionaria Encargada de las Elecciones y Funcionaria de las Votaciones Tempranas, para las dos entidades, para las elecciones que se celebrarán el 14 de mayo de 2011 y para las elecciones de 33 ILA City of College Station/CSISD Election 2011 Page 3 O:group/council/election11/Interlocalagreementcity and school district may 2011 segunda vuelta, si fuera necesario. La implementación, conducta y manejo de las elecciones incluirá, pero no se limitará, a lo siguiente: A. Conseguir personal calificado para servir de jueces de las elecciones para cada puesto de votaciones dentro de cada distrito electoral. B. Conseguir los lugares e instalaciones donde se conducirán las elecciones. C. Conseguir los materiales de las elecciones requeridos para la apropiada administración de las elecciones, y la programación y preparación del equipo de Registro Directo que se utilizará en las elecciones. D. Conseguir un contrato con Texas Voting Systems, Inc. para los servicios y materiales necesarios para las elecciones. E. La Ciudad será responsable de conducir las votaciones tempranas para dichas elecciones. F. La Ciudad funcionará como el custodio general de los registros de las elecciones en las votaciones conjuntas. PARTE 7: Los gastos incurridos en las elecciones, como resultado de los servicios proporcionados por la Ciudad en las elecciones del 14 de mayo de 2011, serán adjudicados como sigue: A. La Ciudad primero pondrá por completo todos los fondos, menos la publicación de la Notificación de Elecciones de cada entidad. B. CSISD [Distrito Escolar Independiente de College Station, por sus siglas en el idioma inglés] reembolsará a la Ciudad de College Station por ciertos costos como sigue: 100 por ciento de todos los gastos incurridos en los centros de votaciones, trabajadores de las elecciones y otros gastos asociados con los centros de votaciones dentro de la jurisdicción escolar fuera de los límites de la Ciudad de College Station. CSISD financiará la mitad (1/2) del costo de las votaciones tempranas. CSISD financiará la mitad (1/2) del costo de la publicación de todas las notificaciones conjuntas requeridas. CSISD financiará la mitad (1/2) del costo de programación, renta del equipo de votaciones DRE para los distritos conjuntos, materiales para las votaciones, 34 ILA City of College Station/CSISD Election 2011 Page 4 O:group/council/election11/Interlocalagreementcity and school district may 2011 sesiones de entrenamiento para los trabajadores de las votaciones, la Junta de Boleta Temprana, la Estación de Conteo Central y el supervisor de la tabulación y el encargado de procesamiento de datos. Si el Distrito Escolar Independiente de College Station no celebra elecciones, entonces no serán responsables de reembolsar a la Ciudad de College Station. PARTE 8: Dichas elecciones se celebrarán en los siguientes distritos electorales, y las votaciones serán conducidas en los centros de votaciones que aparecen a continuación: DISTRITOS DEL CONDADO DE BRAZOS Distritos escolares del CSISD (afuera de los límites de la ciudad) La Ciudad de College Station y los Distritos Escolares del CSISD Centros de Votaciones 1, 2A, 82, 83, 84 Wellborn Special Utility District [distrito utilidad especial de Wellborn] 4118 Greens Prairie Road 9, 20, 21 College Station Conference Center [Centro de Conferencias de College Station] 1300 George Bush Drive 10A, 10B, 24, 34 College Station Ciudad Hall [Municipalidad de la Ciudad de College Station] 1101 Texas Avenue 2C, 8, 31, 32, 35A, 35B Edificio Administrativo del Distrito Escolar de College Station 1812 Welsh 29, 62 33, 64, 72, 74 Lincoln Center [Centro Lincoln] 1000 Eleanor 40 Aldersgate Methodist Church [Iglesia Metodista Aldersgate] 2201 Earl Rudder Freeway South 28A, 28B, 42 41, 68 Pebble Creek Elementary [Escuela primaria Pebble Creek] 200 Parkview 2B, 39, 80 Cypress Grove Intermediate School [Escuela Intermedia Cypress Grove] 900 Graham Road 35 ILA City of College Station/CSISD Election 2011 Page 5 O:group/council/election11/Interlocalagreementcity and school district may 2011 PARTE 9: Las Votaciones Tempranas serán realizadas en persona y por correo. El período para las votaciones tempranas para las elecciones generales será del 2 de mayo de 2011 al 10 de mayo del 2011. Las boletas de escaneo óptico se utilizarán para las votaciones tempranas por correo y las máquinas de registro electrónico directo se utilizarán paras las votaciones tempranas en persona. La Encargada de las Elecciones Tempranas para dichas elecciones será la Secretaria de la Ciudad. Ella denominará a los empleados de la ciudad y la asistencia adicional proporcionada por individuos calificados de la comunidad para servir como asistentes de la Encargada en las votaciones tempranas en los centros de votaciones. El Coordinador de las Elecciones para el Distrito Escolar Independiente de College Station servirá como el Asistente de la Encargada de las Elecciones Tempranas en dichas elecciones. El lugar principal para votar en persona será la Municipalidad, 1101 Texas Avenue, College Station, Texas. Una sucursal para las elecciones tempranas será designada para estas elecciones. Lugar Principal de Votaciones Tempranas: Municipalidad de College Station 1101 Texas Avenue 8:00 am to 5:00 pm lunes - viernes los días 2, 3, 4, 5, y 6 de mayo de 2011 7:00 am to 7:00 pm lunes - martes 9 y 10 de mayo de 2011 Sucursal de Elecciones Tempranas: Edificio Administrativo del Distrito Escolar Independiente de College Station 1812 Welsh 8:00 am to 5:00 pm lunes - viernes los días 2, 3, 4, 5, y 6 de mayo de 2011 7:00 am to 7:00 pm lunes y martes los días 9 y 10 de mayo de 2011 El 6 de mayo es el último día para enviarle a la Secretaria de la Ciudad una solicitud para recibir la boleta por correo. Las solicitudes para recibir los formularios para votar por correo se podrán hacer enviándolas por correo a la Encargada de las Elecciones Tempranas a la siguiente dirección: Sherry Mashburn, Encargada de las Elecciones Tempranas, P.O. Box 9960, College Station, Texas 77842 979-764-3541 PARTE 10: Cada entidad será responsable de enviarle al Departamento de Justicia de Los Estados Unidos cualquier documentación necesaria de autorización previa bajo el Acta Federal de los Derechos del Votante y de publicar la debida notificación de las elecciones en un periódico de circulación general. PARTE 11: El Alcalde de la Ciudad o su designado, por este medio, queda autorizado para negociar y ejecutar un contrato de servicios de elecciones con la compañía Texas Voting Systems con respecto a las elecciones conjuntas de la Ciudad de College Station y el Distrito Escolar Independiente de College Station. 36 ILA City of College Station/CSISD Election 2011 Page 6 O:group/council/election11/Interlocalagreementcity and school district may 2011 PARTE 12: De acuerdo con la Sección 123.001 del Código de Elecciones de Texas, el Sistema Electrónico de Registro Directo Hart Intercivic, El Sistema de Votaciones de Escaneo Óptico y el Sistema de Manejo Electrónico del Condado Brazos, Texas y aprobado por el Secretario de Estado el 3 de enero de 2002, e identificado como eSLATE por este medio se adoptarán para las elecciones generales y las elecciones especiales de segunda vuelta. . PARTE 13: Las elecciones solicitadas por este acuerdo Interlocal se celebrarán de acuerdo con los requisitos de las elecciones bilingües como lo especifican las enmiendas para el Acta de los Derechos del Votante de 1975 (42USC 1973aa-1a) y en la Sección 272.001 del Código de Elecciones. Todos los formularios y materiales para las elecciones serán impresos en inglés y en español, y habrá asistencia oral bilingüe dentro de lo que requiere la ley. PARTE 14: El Alcalde de la Ciudad de College Station por este medio queda autorizado para firmar una NOTIFICACIÓN GENERAL DE ELECCIONES y una NOTIFICACIÓN DE ELECCIONES DE SEGUNDA VUELTA designando los distritos electorales y los centros de votaciones para las elecciones conjuntas. Cuando una copia de la NOTIFICACIÓN GENERAL DE ELECCIONES y la NOTIFICACIÓN DE ELECCIONES DE SEGUNDA VUELTA sea publicada en un diario de circulación general en inglés y en español, entonces servirá como notificación apropiada para las elecciones de la Ciudad. PARTE 15: Que este acuerdo Interlocal tomará efecto inmediatamente desde el momento de y después de aprobado. PASADO Y APROBADO este 10avo día del mes de marzo de 2011. DOY FE: APROBADO: ________________________________ _______________________________ Sherry Mashburn, Secretaria de la Ciudad Nancy Berry, Alcalde APROBADO: ________________________________ Abogado de la Ciudad 37 ILA City of College Station/CSISD Election 2011 Page 7 O:group/council/election11/Interlocalagreementcity and school district may 2011 PARTE 16: Que este acuerdo Interlocal tomará efecto inmediatamente desde el momento de y después de aprobado. ADOPTADO por la Junta Directiva del Distrito Escolar Independiente de College Station, este ______ día del mes de ______________ de 2011. DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION: __________________________________ ____________________________ Randall Pitcock, Presidente de la Junta Paul Dorsett, Secretario de la Junta 38 March 10, 2011 Consent Agenda Item No. 2c Ordering General Election To: Mayor and Council cc: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion on an ordinance authorizing a General (Regular) Election to be held on May 14, 2011, for the purpose of electing a City Councilmember, Place 1, a City Councilmember, Place 3, and a City Councilmember, Place 5, by the qualified voters of the City of College Station; authorizing a Joint Election with the College Station Independent School District to be held on May 14, 2011; authorzing the City Secretary to arrange an equitable basis for sharing the costs of the Joint Electionl designating election precincts; appointing election officials; establishing pay rates for election workers; providing for notice of said election; providing for the use of direct recording electronic voting machines; providing for Early Voting; providing a severability clause; and providing an effective date. Recommendation: Approve as presented to the City Council. Summary: The ordinance calls a general election to be held on May 14, 2011. Budget Summary: The costs for this general election shall shared with the College Station ISD and will be approximately $35,000. Attachments: · Ordinance · Notice of Election 39 10 de marzo de, 2011 Punto de Acuerto en la Orden del Día del Consejo de la Ciudad Ordenando Elecciones Generales Para: Alcalde y Consejo cc: David Neeley, Administrador de la Ciudad De: Sherry Mashburn, Secretaria de la Ciudad Resumen de la Agenda del Día: Presentación, posible acción y discusión acerca de la una ordenanza autorizando Elecciones Generales (Regulares) a celebrarse el 14 de mayo de 2011, con el propósito de elegir al miembro del Consejo de la Ciudad, Puesto número 1, a un miembro del Consejo de la Ciudad, Puesto número 3, y a un miembro del Consejo de la Ciudad, Puesto número 5, por los votantes calificados de la Ciudad de College Station, autorizando Elecciones Conjuntas con el Distrito Escolar Independiente de College Station a celebrarse el 14 de mayo de, 2011; autorizando a la Secretaria de la Ciudad para arreglar una base equitativa en el cual puedan compartir los gastos de las Elecciones Conjuntas designando distritos de elecciones; estableciendo las tarifas de compensación para los empleados electorales; proporcionando una notificación de dichas elecciones; preparando y haciendo los arreglos necesarios para el uso de las máquinas electrónicas de votar por registro directo; haciendo los arreglos necesarios para las Votaciones Tempranas; proporcionando una cláusula de divisibilidad; y proporcionando una fecha efectiva. Recomendación: presentarlo ante el Consejo de la Ciudad para su aprobación Resumen: La ordenanza convoca a elecciones generales a celebrarse el 14 de mayo de, 2011. Resumen del Presupuesto: El costo para estas elecciones generales será compartido con el Distrito Escolar Independiente de College Station y será de aproximadamente $35,000. Adjuntos: · Ordenanza · Notificación de Elecciones 40 41 42 43 44 45 ORDENANZA NO. ______ UNA ORDENANZA AUTORIZANDO ELECCIONES MUNICIPALES GENERALES (REGULARES) A CELEBRARSE EL 14 DE MAYO DE 2011, CON EL PROPÓSITO DE ELEGIR A UN MIEMBRO DEL CONSEJO PUESTO NÚMERO 1, A UN MIEMBRO DEL CONSEJO PUESTO NÚMERO 3, Y A UN MIEMBRO DEL CONSEJO PUESTO NÚMERO 5, POR LOS VOTANTES CALIFICADOS PARA VOTAR EN LA CIUDAD DE COLLEGE STATION; AUTORIZANDO ELECCIONES CONJUNTAS CON EL DISTRITO ESCOLAR INDEPENDIENTE DE COLLEGE STATION A CELEBRARSE EL 14 DE MAYO DE 2011; AUTORIZANDO A LA SECRETARIA DE LA CIUDAD PARA QUE PUEDA HACER LOS ARREGLOS NECESARIOS PARA COMPARTIR LOS COSTOS EN LAS ELECCIONES CONJUNTAS DE FORMA EQUITATIVA; PARA DESIGNAR LOS DISTRITOS ELECTORALES; NOMBRAR A LOS OFICIALES ELECTORALES; ESTABLECER LAS TASAS DE PAGO PARA LOS EMPLEADOS ELECTORALES; PROPORCIONAR LA NOTIFICACIÓN NECESARIA ACERCA DE DICHAS ELECCIONES; HACER LOS ARREGLOS NECESARIOS PARA USAR LAS MÁQUINAS ELECTRÓNICAS DE VOTAR POR REGISTRO DIRECTO; HACER LOS ARREGLOS NECESARIOS PARA CONDUCIR LAS ELECCIONES TEMPRANAS; PROPORCIONAR UNA CLÁUSULA DE DIVISIBILIDAD; Y PROPORCIONAR UNA FECHA EFECTIVA. EL CONSEJO DE LA CIUDAD DE COLLEGE STATION POR LO TANTO ORDENA: Sección 1. Que se ordena que se celebren elecciones municipales generales (regulares) el 14avo día de mayo de 2011, para el propósito de elegir a un Miembro del Consejo Puesto número 1, a un Miembro del Consejo Puesto número 3, y un Miembro del Consejo Puesto número 5, por los votante calificados de la Ciudad de College Station, respectivamente. Sección 2. Si algún candidato en las elecciones generales municipales no recibiera una mayoría de votos, entonces en esa ocasión se ordenarán elecciones de segunda vuelta para cada puesto en las elecciones regulares municipales en las cuales nadie fue elegido como se requiere en la Sección 17 (d) de los Estatutos de la Ciudad, según enmendada. En caso fuera necesario conducir elecciones de segunda vuelta, se celebrarán el sábado 25 de junio de 2011. El escrutinio de los votos de las elecciones de segunda vuelta, si fuera necesario, no se harán antes del 8vo día y a más tardar el 11vo día de la fecha de elecciones de segunda vuelta. Sección 3. Que las elecciones se celebrarán conjuntamente con el Distrito Escolar Independiente de College Station el 14 de mayo de 2011, según la Sección 271, Código Electoral de Texas. El costo de dichas elecciones será compartida entre las dos entidades gubernamentales y la Secretaria de la Ciudad está autorizada para hacer los arreglos necesarios de la parte de la Ciudad de dichos costos conforme bases equitativos y justos. Sección 4. Los Centros de Votaciones para dichas elecciones se abrirán desde las 7:00 a.m. hasta las 7:00 p.m. Sección 5. La Secretaria de la Ciudad está expresamente autorizada para obtener los materiales y el equipo requeridos por ley para las elecciones y necesarios para conducir dichas elecciones. Sección 6. La Oficina de la Secretaria de la Ciudad realizará todas las operaciones realizadas normalmente por el Funcionario del Condado en las elecciones generales en lo que se relaciona a las elecciones tempranas, proporcionando la notificación de las elecciones y preparando las boletas. 46 Sección 7. Los distritos electorales [CSISD, por sus siglas en el idioma inglés], centros de votaciones y los oficiales electorales de dichas elecciones de la Ciudad serán los siguientes: 47 Distritos escolares del CSISD (afuera de los límites de la ciudad) Distritos de la Ciudad de College Station y los Distritos Escolares del CSISD Centros de Votaciones Juez que Preside y Juez Alterno 1, 2A, 82, 83, 84 Wellborn Special Utility District [Distrito de Utilidades Especiales de Wellborn] 4118 Greens Prairie Road Juez que Preside: Al Postalwait Juez Alterno: Carole Postalwait 9, 20, 21 College Station Conference Center [Centro de Conferencias de College Station] 1300 George Bush Drive Juez que Preside: Terry Stewart Juez Alterno: Harvey Stewart 10A, 10B, 24, 34 College Station City Hall [Municipalidad de la Ciudad de College Station] 1101 Texas Avenue Juez que Preside: Steve Milam Juez Alterno: Doris Milam 2C, 8, 31, 32, 35A, 35B Edificio Administrativo del Distrito Escolar de College Station 1812 Welsh Juez que Preside: Jean McDermott Juez Alterno: Sally Coble 29, 62 33, 64, 72, 74 Lincoln Center [Centro Lincoln] 1000 Eleanor Juez que Preside: Andre Mae Steen Juez Alterno: Cheleita Johnson 28A, 28B, 42 41, 68 Pebble Creek Elementary [Escuela primaria Pebble Creek] 200 Parkview Juez que Preside: Dixie Tracy Juez Alterno: Joe Callaway 40 Aldersgate Methodist Church [Iglesia Metodista Aldersgate] 2201 Earl Rudder Freeway South Juez que Preside: Jean Hall Juez Alterno: Bill Donaldson 2B, 39, 80 Cypress Grove Intermediate School [Escuela Intermedia Cypress Grove] 900 Graham Road Juez que Preside: Gene Charleton Juez Alterno: Maggie Charleton 48 Sección 8. Además del juez que preside y el juez alterno para cada distrito designado anteriormente en la presente ordenanza, el juez que preside respectivo de cada distrito y la Junta de Boletas Tempranas como se determina en la presente, será autorizado para nombrar al número suficiente de empleados electorales como crean necesario para asistirlos en dichas elecciones, siempre y cuando, no obstante, que el número de empleados electorales nombrados por dicho juez que preside cada distrito electoral no será menos de dos, incluyendo el juez alterno sirviendo como empleado. Sección 9. Que el Consejo de la Ciudad por este medio autoriza a la Secretaria de la Ciudad a nombrar jueces electorales sustitutos por si los individuos nombrados en este documento no puedan cumplir con sus obligaciones. Sección 10. Los jueces y los empleados electorales serán remunerados a una tasa de nueve dólares ($9.00) la hora. A ningún juez o empleado electoral se le pagará más de dos horas de trabajo antes de que abran los centros de votaciones y no más de dos horas después de concluidas las votaciones por todos los votantes que quieran votar durante el horario regular de votaciones, cualquiera sea más tarde. El juez que entrega las boletas de las elecciones se le pagará una cantidad adicional de veinticinco dólares ($25.00) siempre y cuando también devuelva todos los materiales de las elecciones no utilizados cuando haga la entrega de las boletas de las elecciones. Sección 11. Las máquinas electorales electrónicas de registro directo se utilizarán para las votaciones en los distritos mencionados anteriormente y el equipo y las máquinas de conteo electrónico se utilizarán para contar las boletas en dichas elecciones. Sección 12. Las Votaciones Tempranas serán conducidas en persona y por correo. El período de votaciones tempranas para las elecciones generales será del 2 de mayo de 2011 al 10 de mayo de 2011. Las boletas de escaneo óptico se utilizarán para las votaciones tempranas por correo y las máquinas de registro electrónico directo se utilizarán paras las votaciones tempranas en persona. La Encargada de las Elecciones Tempranas para dichas elecciones será la Secretaria de la Ciudad. Ella denominará a los empleados de la ciudad y la asistencia adicional proporcionada por individuos calificados de la comunidad para servir como asistentes de la Encargada en las votaciones tempranas en los centros de votaciones. El Coordinador de las Elecciones para el Distrito Escolar Independiente de College Station servirá como el Asistente de la Encargada de las Elecciones Tempranas en dichas elecciones. El lugar principal para votar en persona será la Municipalidad, 1101 Texas Avenue, College Station, Texas. Una sucursal para las elecciones tempranas será designada para estas elecciones. Lugar Principal de Votaciones Tempranas: Municipalidad de College Station 1101 Texas Avenue 8:00 am a 5:00 pm lunes – viernes los días 2, 3, 4, 5 y 6 de mayo de 2011 7:00 am a 7:00 pm lunes – martes el 9 -10 de mayo de 2011 Sucursal de Elecciones Tempranas: Edificio Administrativo del Distrito Escolar Independiente de College Station 1812 Welsh 8:00 am a 5:00 pm lunes – viernes los días 2, 3, 4, 5, y 6 de mayo de 2011 7:00 am a 7:00 pm lunes – martes el 9-10 de mayo de 2011 Sección 13. La Junta de Boletas Tempranas por este medio se encuentra designada para el escrutinio de las votaciones tempranas realizadas por correo y en persona. Kay Parker será debidamente nombrado como Juez que Preside dicha Junta, y nombrará a dos o más empleados electorales para contar las boletas y realizar otras responsabilidades como sean asignadas por el Código Electoral. 49 Sección 14. La siguiente lista de oficiales y otros individuos designados por este medio se encuentran autorizados para estar presentes in la Estación Central de Conteo para observar el proceso de conteo electoral: a. El Alcalde y los miembros del Consejo de la Ciudad de College Station; b. El Presidente y los miembros de la Junta Directiva del Distrito Escolar Independiente de College Station y/o un administrador autorizado; c. Representantes de las compañías Hart Intercivic y Texas Voting Systems, Inc.; d. El Secretario de Estado y/o su representante autorizado; e. Candidatos para el Consejo de la Ciudad de College Station y los candidatos para la Junta Directiva del Distrito Escolar Independiente de College Station; f. La Secretaria de la Ciudad de College Station o su representante designado. Sección 15. El salón de conferencias del Consejo localizado en la Municipalidad de College Station por este medio queda designado como la Estación Central de Conteo para recibir y tabular los votos y boletas llenadas en dichas elecciones. Sección 16. Por este medio se establece que el salón de conferencias del Consejo, localizado en la Municipalidad de la Ciudad de College Station, será la Estación Central de Conteo para recibir boletas para dichas elecciones. Las boletas se tabularán y serán retornadas a la oficina de la Secretaria de la Ciudad para el período de retención necesaria. Las siguientes personas por este medio se encuentran autorizadas y nombradas como personas empleadas y designadas para manejar las boletas, operar el equipo de tabulación, conteo de boletas, y estar presente en la Estación Central de Conteo. . Juez que Preside la Estación Central de Conteo: Kay Parker Administrador de la Estación Central de Conteo: Secretaria de la Ciudad, Sherry Mashburn Supervisor de Tabulación: Tracy Price Asistente de Tabulación: Kerry Mullins Oficinistas: serán nombrados por la Juez que Preside Consultor para las companias Texas Voting Systems, Inc., y Hart Intercivic Oficial del Condado de Brazos: Karen McQueen or designee Sección 17. Un comité por este medio se establece de las siguientes personas para llevar tres pruebas de precisión de la computadora. La primera prueba se hará por lo menos 48 horas antes del conteo de las boletas llenas. La segunda prueba se conducirá inmediatamente antes de comenzar el conteo y la tercera prueba inmediatamente después del conteo de las boletas llenas para asegurar que la computadora contará con exactitud las boletas llenas para los puestos a votar en dichas elecciones: Kay Parker Representante del Distrito Escolar Independiente de College Station Secretaria de la Ciudad/Administradora de la Estación Central de Conteo Sherry Mashburn Supervisora de Tabulación Tracy Price Asistente de Tabulación: Kerry Mullins Consultor para la Compañía Texas Voting Systems, Inc. Sección 18. El Alcalde está autorizado para firmar una Orden de Elecciones y una Notificación de Elecciones Municipales Regulares dictado por el Estado de Texas a favor del Consejo de la Ciudad. La Notificación de Elecciones Municipales Regulares será publicada de acuerdo con las provisiones del Código Electoral de Texas y los Estatutos de la Ciudad. 50 Sección 19. Si alguna parte, sección, sub-sección, párrafo, oración, cláusula o frase contenida en esta resolución se encuentra inconstitucional o sin efecto, entonces dicha parte no afectará la validez del resto de esta resolución, pero en todo respecto la parte que queda permanecerá en efecto. Sección 20. Esta ordenanza tomará efecto inmediatamente después de adoptada. APROBADA Y ADOPTADA por el Consejo de la Ciudad de College Station este 10mo día del mes de marzo de 2011. CIUDAD DE COLLEGE STATION: __________________________________ Nancy Berry, Alcalde DOY FE: _____________________________________ Sherry Mashburn, Secretaria de la Ciudad APROBADO EN CUANTO A FORMA: _____________________________________ Carla Robinson, Abogado de la Ciudad 51 NOTICE OF GENERAL AND SPECIAL ELECTION TO ALL QUALIFIED VOTERS WITHIN THE CITY OF COLLEGE STATION, TEXAS 1. A general election will be held on May 14, 2011 for the purpose of electing a City Council Member Place 1, a City Council Member Place 3, and a City Council Member, Place 5. 2. A special election will be held on May 14, 2011 for the purpose of recalling Mayor Nancy Berry, City Councilmember Katy-Marie Lyles, Place 4, and City Councilmember Dave Ruesink, Place 6. 3. The polling locations for each precinct are as follows: CSISD School Precincts (outside city limits) City of College Station and CSISD School Precincts Polling Place Locations 1, 2A, 82, 83, 84 Wellborn Special Utility District 4118 Greens Prairie Road 9, 20, 21 College Station Conference Center 1300 George Bush Drive 10A, 10B, 24, 34 College Station City Hall 1101 Texas Avenue 2C, 8, 31, 32, 35A, 35B College Station School District Administration Building 1812 Welsh 29, 62 33, 64, 72, 74 Lincoln Center 1000 Eleanor 28A, 28B, 42 41, 68 Pebble Creek Elementary 200 Parkview 40 Aldersgate Methodist Church 2201 Earl Rudder Freeway South 2B, 39, 80 Cypress Grove Intermediate School 900 Graham Road 4. The polls will be open from 7:00 a.m. to 7:00 p.m. on election day. 5. Early voting shall be conducted by personal appearance and by mail. The period for early voting for the general election shall be May 2, 2011 through May 10, 2011. Optical scan ballots shall be used for early voting by mail and direct recording electron ic voting machines shall be used for early voting by personal appearance. The Early Voting Clerk for said elections shall be the City Secretary. She shall appoint city employees and additional 52 assistance by qualified individuals of the community to serve as deputy early voting clerks to assist her at the early voting polling places. The Election Coordinator for the College Station Independent School District shall serve as Deputy Early Voting Clerk in said elections. The main early voting polling place by personal appearance shall be in City Hall, 1101 Texas Avenue, College Station, Texas. One branch early voting location shall be designated for these elections. Main Early Voting Location: College Station City Hall, 1101 Texas Avenue 8:00 am to 5:00 pm Monday – Friday May 2, 3, 4, 5, 6, 2011 7:00 am to 7:00 pm Monday – Tuesday May 9-10, 2011 Branch Early Voting Location: College Station School District Administration Building, 1812 Welsh 8:00 am to 5:00 pm Monday – Friday May 2, 3, 4, 5, 6, 2011 7:00 am to 7:00 pm Monday – Tuesday May 9-10, 2011 /s/ Sherry Mashburn City Secretary 53 NOTIFICACIÓN DE ELECCIONES GENERALES ELECCIONES ESPECIALES A TODOS LOS VOTANTES CALIFICADOS DENTRO DE LA CIUDAD DE COLLEGE STATION, TEXAS 1. Se celebrarán elecciones generales el 14 de mayo de 2011 con el propósito de elegir a un Miembro del Consejo de la Ciudad para el Puesto número 1, a un Miembro del Consejo de la Ciudad para el Puesto número 3, y a un Miembro del Consejo de la Ciudad para el Puesto número 5. 2. Se celebrarán elecciones especiales el 14 de mayo de 2011 con el propósito de destituir al Alcalde Nancy Berry, al Miembro del Consejo de la Ciudad Katy-Marie-Lyles, Puesto número 4, y al Miembro del Consejo de la Ciudad Dave Ruesink, Puesto número 6. 3. A continuación se encuentran los centros de votaciones para cada distrito: Distritos escolares del CSISD (afuera de los límites de la ciudad) Distritos de la Ciudad de College Station y los Distritos Escolares del CSISD Centros de Votaciones 1, 2A, 82, 83, 84 Wellborn Special Utility District [Distrito de Utilidades Especiales de Wellborn] 4118 Greens Prairie Road 9, 20, 21 College Station Conference Center [Centro de Conferencias de College Station] 1300 George Bush Drive 10A, 10B, 24, 34 College Station City Hall [Municipalidad de la Ciudad de College Station] 1101 Texas Avenue 54 2C, 8, 31, 32, 35A, 35B Edificio Administrativo del Distrito Escolar de College Station 1812 Welsh 29, 62 33, 64, 72, 74 Lincoln Center [Centro Lincoln] 1000 Eleanor 28A, 28B, 42 41, 68 Pebble Creek Elementary [Escuela primaria Pebble Creek] 200 Parkview 40 Aldersgate Methodist Church [Iglesia Metodista Aldersgate] 2201 Earl Rudder Freeway South 2B, 39, 80 Cypress Grove Intermediate School [Escuela Intermedia Cypress Grove] 900 Graham Road 4. Los centros de votaciones estarán abiertos de 700 a.m. a 7:00 p.m. el día de las elecciones. 5. Las votaciones tempranas se realizarán en persona y por correo. El período de votaciones tempranas para las elecciones generales será del 2 de mayo de 2011 al 10 de mayo de 2011. Las boletas de escaneo óptico se utilizarán para las votaciones tempranas por correo y las máquinas de votar por registro electrónico directo se utilizarán paras las votaciones tempranas en persona. La Encargada de las Elecciones Tempranas para dichas elecciones será la Secretaria de la Ciudad. 55 Ella nombrará a los empleados de la ciudad para servir como asistentes de la Encargada en las votaciones tempranas en los centros de votaciones y a los individuos calificados de la comunidad para la asistencia adicional. El Coordinador de las Elecciones para el Distrito Escolar Independiente de College Station servirá como el Asistente de la Encargada de las Elecciones Tempranas en dichas elecciones. El lugar principal para votar en persona será la Municipalidad de la Ciudad, 1101 Texas Avenue, College Station, Texas. Una sucursal para las elecciones tempranas será designada para estas elecciones. Lugar Principal de Votaciones Tempranas: Municipalidad de College Station, 1101 Texas Avenue 8:00 am a 5:00 pm lunes – viernes los días 2, 3, 4, 5 y 6 de mayo de 2011 7:00 am a 7:00 pm lunes – martes el 9 -10 de mayo de 2011 Sucursal de Elecciones Tempranas: Edificio Administrativo del Distrito Escolar Independiente de College Station, 1812 Welsh 8:00 am a 5:00 pm lunes – viernes los días 2, 3, 4, 5, y 6 de mayo de 2011 7:00 am a 7:00 pm lunes – martes el 9-10 de mayo de 2011 /s/ Sherry Mashburn Secretaria de la Ciudad 56 Thursday, March 10, 2011 Consent Agenda Item No. 2d Special Election To: David Neeley, Interim City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion on an ordinance amending Section 1 of Ordinance No. 2011-3316, ordering a Special Election to be held on May 14, 2011 for the purpose of recalling Mayor Nancy Berry, Councilmember Katy-Marie Lyles, Place 4, and Councilmember Dave Ruesink, Councilmember, Place 6. Recommendation: Approve as presented to the City Council. Summary: The ordinance amends the ballot language for the recall election. Section 96 of the College Station City Charteris does not comply with Section 52.073 of the Election Code. Budget Summary: If the Special Election is held on May 14 with the General Election, there will be no fiscal impact. However, cost to the City for this special election, if held earlier, shall be approximately $35,000. Attachments: · Ordinance 57 ORDENANZA NO. ________ UNA ORDENANZA DE LA CIUDAD DE COLLEGE STATION, TEXAS, ORDENA QUE SE REALICEN UNAS ELECCIONES ESPECIALES EL 14 DE MAYO DE 2011 CON EL PROPÓSITO DE CONVOCAR POR RAZONES DE RETIRADA A LA ALCALDE NANCY BERRY; A KATY-MARIE LYLES, MIEMBRO DEL CONSEJO OCUPANDO EL PUESTO NÚMERO 4, Y A DAVE RUESINK, MIEMBRO DEL CONSEJO OCUPANDO EL PUESTO NÚMERO 6, SOLICITADO POR PETICIÓN, PRESENTADO BAJO LA SECCIÓN 96 DE LOS ESTATUTOS DE LA CIUDAD DE COLLEGE STATION. CONSIDERANDO, la Secretaria de la Ciudad ha certificado una petición que ha sido presentada como estipula la Sección 96, Peticiones para Remover de cargo, bajo el Artículo X de los Estatutos de la Ciudad de College Station, Texas; y, CONSIDERANDO, que el Consejo de la Ciudad ha determinado que el asunto será presentado ante los votantes para su consideración el día 14 de mayo de 2011; ahora, por lo tanto, CÚMPLASE POR ORDEN DEL CONSEJO DE LA CIUDAD DE COLLEGE STATION, TEXAS: SECCIÓN 1: Que el asunto siguiente será presentado para su consideración y se votará de acuerdo al siguiente formato: ¿Será removida Nancy Berry del cargo de Alcalde por petición? ⁪ A Favor de remover a Nancy Berry ⁪ En contra de remover a Nancy Berry ¿Será removida Katy-Marie Lyles del cargo de miembro del Consejo, puesto número 4, por petición? A Favor de remover a Katy Marie Lyles En contra de remover a Katy-Marie Lyles ¿Será removido Dave Ruesink del cargo de miembro del Consejo puesto número 6 por petición? ⁪ A Favor de remover a Dave Ruesink ⁪ En contra de remover a Dave Ruesink SECCIÓN 2: Que por este medio se convoca elecciones para el 14 de mayo de 2011, bajo dicha ordenanza. Si dicha ordenanza recibiera una mayoría de votos para la categoría “A favor de la Ordenanza” entonces se declararía aprobada. Dicha ordenanza aprobada por mayoría de votos entrará en los registros de la Ciudad de College Station y será declarada como adoptada por el Consejo de la Ciudad de College Station y será efectiva a partir de ese momento. Si dicha 58 ordenanza no recibiera una mayoría de votos, entonces los resultados serán ingresados en los registros de College Station, Texas. SECCIÓN 3: Que esta ordenanza tomará efecto inmediatamente a partir del momento de su aprobación. PASADO, ADOPTADO, Y APROBADO este 10mo día del mes de febrero, 2011. APROBADO: ____________________________ Nancy Berry, Alcalde DOY FE: ____________________________ Sherry Mashburn, Secretaria de la Ciudad APROBADO: ____________________________ ALCALDE DE LA CIUDAD 59 ORDINANCE NO. ________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, AMENDING SECTION 1 OF ORDINANCE NO. 2011-3316, ORDERING A SPECIAL ELECTION TO BE HELD ON MAY 14, 2011 FOR THE PURPOSE OF RECALLING MAYOR NANCY BERRY, COUNCILMEMBER KATY-MARIE LYLES, PLACE 4, AND COUNCILMEMBER DAVE RUESINK, PLACE 6, AS REQUESTED BY PETITION, SUBMITTED PER SECTION 96, COLLEGE STATION CITY CHARTER. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SAN MARCOS, TEXAS: SECTION 1. That Section 1 of Ordinance No. 2011-3316 is hereby amended to read as Follows: “SECTION 1. That the following issues shall be submitted for consideration and voted on in the following format: PROPOSITION NO. 1 ⁪ FOR SHALL NANCY BERRY BE REMOVED FROM THE OFFICE ⁪ AGAINST OF MAYOR BY RECALL? PROPOSITION NO. 2 ⁪ FOR SHALL KATY-MARIE LYLES BE REMOVED FROM THE ⁪ AGAINST OFFICE OF COUNCILMEMBER, PLACE 4, BY RECALL? PROPOSITION NO. 3 ⁪ FOR SHALL DAVE RUESINK BE REMOVED FROM THE ⁪ AGAINST OFFICE OF COUNCILMEMBER, PLACE 6, BY RECALL? SECTION 2. If any portion of this Ordinance is held invalid by a court of competent jurisdiction, the remaining provisions of this Ordinance shall remain in full force and effect. SECTION 3. That this ordinance shall take effect immediately from and after its passage. PASSED, APPROVED AND ADOPTED this 10th day of March, 2011. APPROVED AND ADOPTED by the City Council of the City of College Station this 10th day of March, 2011. 60 CITY OF COLLEGE STATION: __________________________________ Nancy Berry, Mayor ATTEST: _____________________________________ Sherry Mashburn, City Secretary APPROVED AS TO FORM: _____________________________________ Carla Robinson, City Attorney 61 62 63 March 10, 2011 Consent Agenda Item No. 2e Annual Bid for Electric Wire and Cable To: David Neeley, City Manager From: Jeff Kersten, Chief Financial Officer Agenda Caption: Presentation, possible action, and discussion on a bid award for the purchase of electrical transformers to be stored in inventory as follows: KBS $115,965.00; Priester, Mell & Nicholson $20,954.00; Wesco $46,115.00 for a total of $183,034.00. Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently Recommendation(s): Recommend award to the lowest responsible bidder meeting specifications as shown below. Summary: These purchases will be made upon award of this agreement. The transformers are maintained in the electrical inventory and expensed as necessary. These transformers are bought and kept in stock. Typically, our price agreements include firm, fixed pricing for 12 months; however, this industry is unusually volatile at this time, and in order to get the best pricing possible, we will make these purchases immediately upon award and place these transformers in our inventory. Budget & Financial Summary: Five (5) sealed, competitive bids were received and opened on February 11, 2011. Funds are budgeted and available in the Electrical Fund. Various projects may be expensed as supplies are pulled from inventory and issued. Attachments: Bid Tabulation No. 11-39 64 Bid Tabulation 11-39 Transformers for Electric Inventory Opened February 11, 2011 at 2:00pm Item Low Bid Meeting Spec Height Unit Price Extended Total Evaluated Price Delivery (weeks) Order Quantity:15 KBS Alternate Ermco $1,694.00 $25,410.00 $2,382.00 8 INVENTORY #:285-086-00059 Order Quantity:6 KBS Alternate Ermco 1,892.00 11,352.00 2,679.65 8 INVENTORY #:285-086-00032 Order Quantity:2 Priester Mell & Central Maloney $1,648.00 $3,296.00 $2,468.65 9 INVENTORY #:285-086-00061 Nicholson Order Quantity:1 Priester Mell & Central Maloney $1,635.00 $1,635.00 $2,443.49 9 INVENTORY #:285-086-00062 Nicholson Order Quantity:7 Priester Mell & Central Maloney $2,289.00 $16,023.00 $3,419.99 9 INVENTORY #:285-086-00033 Nicholson Order Quantity:6 KBS Cooper $2,749.00 $16,494.00 $4,138.54 12 -14 INVENTORY #:285-086-00034 Order Quantity:2 KBS Cooper $3,474.00 $6,948.00 $5,674.00 12 -14 INVENTORY #:285-086-00035 Order Quantity:2 KBS Ermco $5,584.00 $11,168.00 $8,610.63 8 INVENTORY #:285-086-00036 Alternate ITEM NUMBER: 1 ITEM DESCRIPTION: Padmount, Single Phase, 37.5KVA, 240/120 ITEM NUMBER : 2 ITEM DESCRIPTION: Padmount, Single Phase, 50KVA, 240/120 ITEM NUMBER : 3 ITEM DESCRIPTION: Padmount, Single Phase, 50KVA, 240/120, type II ITEM NUMBER : 4 ITEM DESCRIPTION: Padmount, Single Phase, 50KVA, 480/240 ITEM NUMBER: 5 ITEM DESCRIPTION: Padmount, Single Phase, 75KVA, 240/120 ITEM NUMBER: 6 ITEM DESCRIPTION: Padmount, Single Phase, 100KVA, 240/120 ITEM NUMBER: 7 ITEM DESCRIPTION: Padmount, Single Phase, 167KVA, 240/120 ITEM NUMBER: 8 ITEM DESCRIPTION: Padmount, Single Phase, 250KVA, 240/120 ITEM NUMBER: 9 ITEM DESCRIPTION: Padmount, Three Phase, 112.5KVA, 208-120 65 Bid Tabulation 11-39 Transformers for Electric Inventory Opened February 11, 2011 at 2:00pm Order Quantity:1 KBS Ermco $5,569.00 $5,569.00 $7,549.24 8 INVENTORY #:285-086-00038 Alternate Order Quantity:3 KBS Ermco $6,251.00 $18,753.00 $8,811.13 8 INVENTORY #:285-086-00039 Alternate Order Quantity:1 KBS Ermco $7,508.00 $7,508.00 $11,012.85 8 INVENTORY #:285-086-00040 Alternate Order Quantity:2 Wesco ABB $8,134.00 $16,268.00 $12,446.53 14-16 INVENTORY #:285-086-00041 Order Quantity:1 Wesco ABB $10,057.00 $10,057.00 $16,943.61 14-16 INVENTORY #:285-086-00042 Order Quantity:1 KBS Ermco $5,534.00 $5,534.00 $8,692.30 8 INVENTORY #:285-086-00045 Alternate Order Quantity:1 KBS Ermco $7,229.00 $7,229.00 $10,647.82 8 INVENTORY #:285-086-00047 Alternate ITEM NUMBER: 16 Order Quantity:2 Wesco ABB $9,895.00 $19,790.00 $16,291.95 14-16 INVENTORY #:285-086-00049 $183,034.00 KBS $115,965.00 Priester Mell & $20,954.00 Nicholson Wesco $46,115.00 Total $183,034.00 ITEM NUMBER: 10 ITEM DESCRIPTION: Padmount, Three Phase, 150KVA, 208-120 ITEM NUMBER: 11 ITEM DESCRIPTION: Padmount, Three Phase, 225KVA, 208-120 ITEM NUMBER: 12 ITEM DESCRIPTION: Padmount, Three Phase, 300KVA, 208-120 ITEM DESCRIPTION: Padmount, Three Phase, 500KVA, 480/277 ITEM NUMBER: 13 ITEM DESCRIPTION: Padmount, Three Phase, 500KVA, 208-120 ITEM NUMBER: 14 ITEM DESCRIPTION: Padmount, Three Phase, 112.5KVA, 480/277 ITEM NUMBER: 15 ITEM DESCRIPTION: Padmount, Three Phase, 225KVA, 480/277 66 March 10, 2011 Consent Agenda Item No. 2f Well 8 Electrical Service/Entergy To: David Neeley, City Manager From: David Coleman, Water Services Director Agenda Caption: Presentation, possible action and discussion to approve a sole source purchase order not to exceed the amount of $100,000 with Entergy, the Well 8 electrical power provider. Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently Recommendation: Staff recommends approval of this sole source purchase order with Entergy. Summary: Water Well 8 was constructed on City property where the electric service provider, Entergy, has the electrical CCN. This is the City’s first water well outside of BTU’s service area and therefore a separate purchase order must be set up for Entergy. This contract for service is exempt from competitive bidding, as described in Texas Local Government Code; The following are purchases that are exempt from competitive bidding in accordance with Local Government Code 252.022 (a) (7) (A); and other purchases greater than $50,000 available from one source, and, the following purchases are available from one source and thereby exempt from competitive bidding in accordance with LGC 252.022 (a) (7) (c) gas, water, and other utility service. The purchase order “not to exceed” amount of $100,000 is a budget number which has been determined through by several factors, including current Well 8 invoiced electrical rates, the plan to operate the new well for an extended duration during the warranty period and to provide some contingency in the event of abnormally high water demands. Budget & Financial Summary: Operating funds are budgeted and available for Well 8 electrical service: Entergy FY11 - $100,000. Attachments: None 67 March 10, 2011 Consent Agenda Item No. 2g Exception to Policy for Sewer Service to Mr. Tom Mathers To: David Neeley, City Manager From: David Coleman, Director of Water Services Agenda Caption: Presentation, possible action, and discussion to approve a resolution providing an exception to Policy to allow Mr. Mathers to construct sewer infrastructure necessary to connect his home to the City sewer system. Relationship to Strategic Goals: Financially sustainable city providing response to core services and infrastructure. Recommendation: Staff recommends Council approve this resolution. Summary: Mr. Tom Mathers has requested City sewer service to his home, which will be constructed near Nantucket Drive in the Nantucket Subdivision. His letter and a location map of his property are attached. This property is outside the City’s current certificated area for sewer, but it is within the City’s extra-territorial jurisdiction (ETJ). The City’s sewer CCN is currently limited to the City limits, however, this area is presently not certificated and the City has the legal right to provide sewer service. Mr. Mathers’ property is not contiguous with the City limits, so a petition for annexation is not possible at this time without the inclusion of additional property. Please note that State Law (212.174 LGC) prohibits the City from requiring consent for annexation as a condition of utility service. In 2006, the Water Services Department constructed a sewer line that is adjacent to this property and has been extending sewer service to individual properties within this area since that time. The home owner will bear all costs for connecting to the City system. City Policy and the Comprehensive Plan prohibit the extension of sewer service outside the City limits or the City’s sewer certificated area without annexation, except under certain specific circumstances (see attached Policy Resolution). Since the City does not hold the CCN for this area, extension of services is against policy unless it is found to be in accordance with one of the stated exceptions. Exceptions are allowed for three cases, one of which is for health and safety reasons. Staff feels that the health and safety of the area residents are better served through a connection to the City sewer system rather than the risk associated with an on-site spray system. Sewer service extensions have been approved in this area on a case by case basis since 2006 and this extension will continue this practice. It should be noted that while extension of sewer service in this case is continuing a past practice and that staff is supportive of it in this instance, such extensions may undermine the City’s long-term annexation goals and have in the past led to undesirable development patterns. However, in this case, the lot is deed restricted for construction of only one single-family home, and this restriction will be incorporated into the proposed resolution. Budget & Financial Summary: City funds are not required to execute this project. Attachments: Request Letter with Map Agreement Resolution Policy (available in City Secretary’s office) 68 Tom &Paula Mathers 15807 Caldermont Ct. Houston,Texas 77084 (281)550-0988 January 31,2011 Mr.David Coleman,P .E. City of College Station Water Services Department P.O.Box 9960 College Station,TX 77842 Re:Formal request for exception to Resolution of City Council No.2-9-2006-13.04 and approval of wastewater tap for 4608 Midsummer Ln.,College Station,TX (Nantucket);Owners:Tom &Paula Mathers Dear Mr.Coleman: Please let this letter serve as a formal request for an exception to Resolution of City Council No.2-9-2006-13.04,and for approval of a wastewater tap. My wife and I are the owners of the property located at 4608 Midsummer Lane in the Nantucket subdivision (within the city's ETJ).We intend to build a single family residence on the property in the very near future.We were told to contact you for permission to obtain a wastewater tap for the residence.Enclosed is a map which depicts the property at issue and the location of the city's sewer main.As you can see an existing 12"SSL runs directly across the back of our lot. As stated above it is our intent to build a single family residence at 4608 Midsummer Lane. The residence will be less than 2500 square feet of living space.We have no intention of subdividing the property in the future,and,in fact,we are not allowed to subdivide the property pursuant to the subdivision's restrictions.Furthermore,no more than one single family residence can be built on the property per the restrictions. We understand that approval of the wastewater tap will require us to pay the current City of College Station service/tap fee.We also understand that we will be responsible for hiring a private plumber to have a private service line connected from the residence to the city's wastewater tap if our request is approved. We hereby request that you please submit our request for exception to Resolution of City Council No.2-9-2006-13.04 and for permission to obtain a wastewater tap to the City Council for approval at your earliest convenience.Please do not hesitate to contact me at 281-550-0988 if you have any questions or need any additional information.Thank you for your attention to this matter and for your courtesy in assisting with this request. Sincere~-> /Tom Mathers Enclosure (map) 69 S H 6 S ARRINGTON RDHARPERS FERRY RD O A K S D R S NANTUCKET DRF R ON T A G E 6 R D E F R O N T A G E 6 R D WW A Y F A R E R L N MARI NERS CVMISTY LN MIDSUMMER LN O N R A M P 6 S LA K E W A Y D R SCRI MSHAW LNPA R KL A N D D R WINDHAM RANCH RDOF F RAMP 6 NOLD ARRINGTON RDA N D O V E R C T T U C K E R N U C K S A N D P IP E R C V EBB TID E C V WINDRIFT CVBARNSTABLE HARBORT WI N P O N D C I RCRICKET PASSSEAMIST LNG ATEW AY BLVDWI NDJAMMER CTSNUG HARBOR DRBEACON CTARRINGTON RD S H 6 S ´TOM MATHERS EXCEPTION TO SEWER SERVICE POLICY EXHIBIT TOM MATHERS 4608 MIDSUMMER LANE EXISTING 12" SSL 70 AN AGREEMENT BETWEEN THE CITY OF COLLEGE STATION, TEXAS AND MR. TOM MATHERS FOR THE EXTENSION OF SEWER UTILITY SERVICES OUTSIDE THE CITY OF COLLEGE STATION, TEXAS SERVICE AREA. This is an agreement for sewer service by and between the City of College Station, a Texas home rule municipality (“City”) and Mr. Tom Mathers, landowner of that one certain tract of land described below (“Owner”). WHEREAS, Owner is building a home at 4608 Midsummer Lane, located within the extraterritorial jurisdiction of the City of College Station (“City”) but outside the service area for sewer utility services by City; and WHEREAS, Owner has requested an exception to the City’s Utility Extension Policy to receive sewer services from City for said property located in the Nantucket residential development; and WHEREAS, the area where Owner’s home will be located is not served nor certificated by any public utility, so that the City of College Station may provide sewer service; and WHEREAS, The City Council of the City of College Station herein desires to grant an exception to its City’s Utility Extension Policy to provide sewer utility service to Mr. Mathers’ home in order to improve the health and safety of the general public; now, therefore, For and in consideration of the mutual promises set forth herein, the parties hereby agree as follows: 1. Mr. Mathers represents that he is the Owner of that one certain property located within the City’s extraterritorial jurisdiction but outside of City’s sewer service area. Owner herein requests service for City sewer service to property which is more specifically described in Exhibit “A” attached hereto and which may hereinafter be referred to as the “Property.” 2. City agrees that it will provide Owner sewer service for one residential connection on the Property in the same manner as it does for its in-service customers. 3. Owner agrees that it will comply with all applicable rules and regulations regarding City sewer service, and will comply with the requirements set forth in Resolution 2- 9-2006 and with Chapter 11 Utilities of the City Code of Ordinances. 4. Owner understands that City may immediately terminate service in the event of non- compliance with the above or anytime continued sewer services to the Property poses an unreasonable threat to the health, safety and welfare of the general public as determined by the City. In the event of such termination of service, Owner will be subject to all reconnect fees. c:\users\tom mathers\appdata\local\microsoft\windows\temporary internet files\low\content.ie5\7c0wwt1e\agreement_5[1].docx 3/1/2011 8:26 PM 71 5. In addition to the provisions of this Agreement, Owner understands that he is subject to all costs including labor, equipment, materials, and contractors, incurred by the City for the remediation caused by any violation of this Agreement by Owner. Furthermore, nothing in this Agreement shall prevent City from seeking any other relief for any violations of this Agreement. 6. Owner hereby releases, relinquishes and discharges the City, its officers, agents, employees and volunteers from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property that is caused by or alleged to be caused by, arising out of, or in connection with City’s provision of services whether or not said claims, demands, or causes of action are covered in whole or in part by insurance. 7. Owner agrees that Owner shall properly repair or maintain all infrastructure and conditions on the Property that may detrimentally affect City’s provision of services hereunder. 8. Owner understands it is Owner’s responsibility to extend the private sewer utility connection for service to his home, as provided in the City’s Utility Extension Policy set forth in the above resolution, at his sole cost and expense. 9. This Agreement is automatically revoked in the event Owner subdivides his Property or if Owner uses City sewer services for anything other than one single family home on the Property. 10. Owner understands that there may from time to time be adjustments to the rate of sewer service, including possible surcharges (15% maximum) for out-of-area service unless the Property is annexed. 11. This Agreement has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 12. This Agreement shall be filed in the real estate records of Brazos County and shall constitute a covenant running with the land. However, in the event the Property is annexed by City, this agreement shall automatically terminate in its entirety at such time. 13. This Agreement contains the entire agreement between the parties. There are no other written or oral agreements, contracts, or understandings between the parties. 14. No waiver or deferral by either party of any term or condition of this Agreement shall be deemed or construed to be a waiver or deferral of any other term or condition or to be a subsequent waiver or deferral of the same term or condition. c:\users\tom mathers\appdata\local\microsoft\windows\temporary internet files\low\content.ie5\7c0wwt1e\agreement_5[1].docx 3/1/2011 8:26 PM 72 15.This Agreement may only be amended by written instrument approved and executed by City and the then-current owner of the Property and filed in the real estate records of Brazos County,Texas. 16.The parties hereby state that they have read the terms of this Agreement and hereby agree to the terms and conditions contained herein. Executed this:r~day of Jo)CtAcil ',2011. OWNER: CITY OF COLLEGE STATION '•....-...~,,-,--/~Printed Nathe:aula J.Mathers Date:\.3 -~-()Ol City Manager Date:------ City Attorney Date:------ Chief Financial Officer Date:------ c:\users\tom mathers\appdata\iocai\microsoft\windows\temporary internet files \low\content.ie5\7cOwwt 1e\agreement_5 [1].docx 3/1/2011 8:25 PM 73 c:\users\tom mathers\appdata\local\microsoft\windows\temporary internet files\low\content.ie5\7c0wwt1e\agreement_5[1].docx 3/1/2011 8:26 PM STATE OF HOUSTON ) ) ACKNOWLEDGMENT COUNTY OF HARRIS ) This instrument was acknowledged before me on the day of ____________________, 2011 by TOM DEWAYNE MATHERS as owner of the Property. Notary Public in and for the State of _____________ STATE OF HOUSTON ) ) ACKNOWLEDGMENT COUNTY OF HARRIS ) This instrument was acknowledged before me on the day of ____________________, 2011 by PAULA J. MATHERS as owner of the Property. Notary Public in and for the State of _____________ STATE OF TEXAS ) ) ACKNOWLEDGMENT COUNTY OF BRAZOS ) This instrument was acknowledged before me on the day of , 2011, by ______________________, in the capacity as City Manager of the City of College Station, a Texas home-rule municipal corporation, on behalf of said corporation. Notary Public in and for the State of Texas 74 75 76 March 10, 2011 Regular Agenda Item No. 1 New Contract with Brazos Animal Shelter To: David Neeley, City Manager From: Jeff Capps, Chief of Police Agenda Caption: Presentation, possible action, and discussion regarding a new contract with the Brazos Animal Shelter. Relationship to Strategic Goals: Goal I.8 Evaluating Public Safety Needs. Goal I.1 Spending tax payer money efficiently. Recommendation(s): Seeking approval of a new contract with the Brazos Animal Shelter. Summary: At the January 27, 2011 council workshop meeting, staff provided the Council with an overview of the current situation involving our contract with the Brazos Animal Shelter. The City of College Station’s current contract with the Brazos Animal Shelter runs through September of 2013. Staff advised the Council that the City of Bryan had provided the Brazos Animal Shelter with notice that their “Agreement for Animal Shelter Services” will be terminated on June 30, 2011. The City of Bryan also provided notice to the shelter that the lease agreement for the facility (located at 2207 Finfeather Road, Bryan, TX) currently used by the Brazos Animal Shelter will expire on June 30, 2011. The City of Bryan released a Request for Proposal (RFP) on November 22, 2010 seeking any parties that would be interested in providing shelter services to the City of Bryan beginning July 1, 2011. At the January 27 council workshop, staff provided Council with a list of options for consideration. One was to continue to contract with the Brazos Animal Shelter at their new location, 5359 Leonard Road, Bryan, Texas. The second option was seek the availability of contracting with the City of Bryan or the shelter service selected through their RFP process. The third option was to seek a location and facility for our own city run shelter. Council directed staff to draft a new long-term contract with the Brazos Animal Shelter in which the cost would be calculated off a cost per animal model that would be negotiated and agreed upon on a yearly basis. Council also directed staff to study the tag fees that are currently collected by the Shelter to see if they may be used to offset the annual contract fee. Finally, the Council asked that a provision in the contract allow an auditing mechanism to be established for verification and transparency purposes. Budget & Financial Summary: Re-evaluated on a yearly basis and set through a resolution. Attachments: Draft of new contract with the Brazos Animal Shelter. 77 March 10, 2011 Regular Agenda Item No. 2 Brazos Valley Wide Area Communications System FY 12 Draft Budget To: David Neeley, City Manager From: Ben Roper, IT Director Agenda Caption: Presentation, possible action, and discussion regarding approval of the Brazos Valley Wide Area Communications System (BVWACS) Operating Budget for FY 12 and authorizing the City’s quarterly payments of approximately $49,219 for an annual total of $196,876. Relationship to Strategic Goals: Goal I.8 Evaluate public safety needs Recommendation(s): Staff recommends approval. Summary: On June 26, 2008, Council approved the ILA establishing the BVWACS and the ILA appointing the Brazos Valley Council of Governments (BVCOG) to act as the Managing Entity for the BVWACS. In accordance with the BVWACS ILA a Draft Operating Budget for FY 12 was approved by the Governing Board and on February 23, 2011. Also in accordance with the ILA, the Governing Board recommends approval of the draft budget to the BVWACS Parties. Each of the BVWACS Parties (Bryan, College Station, Brenham, Washington County, Brazos County, Texas A&M University) has 30 days to review the draft budget. If any BVWACS Party does not agree with the draft BVWACS Budget as presented, it must provide the Governing Board with a detailed explanation of its issues with the draft Budget within 30 days after receipt. A final vote on the draft budget is set for the next Governing Board meeting on March 24, 2011. Budget & Financial Summary: If approved by Council funding for the entire BVWACS FY 12 Operating Budget will be included in the Information Technology FY 12 Operating Budget Attachments: 1. Draft BVWACS FY 12 Budget 78 BRAZOS VALLEY WIDE AREA COMMUNICATIONS SYSTEM FY2012 RECOMMENDED OPERATING BUDGET (partial year) EXPENSES PROPOSED FY2012 BVWACS FY2011 BVWACS FY2010 BVWACS FY2009 Personnel System Manager 91,052 88,400 88,400 80,000 BVCOG Staff 18,787 18,240 17,000 17,000 Benefits 32,952 31,992 31,620 29,100 Total Personnel 142,791 - 138,632 137,020 126,100 Direct Expenses Travel 8,000 8,000 8,000 7,000 T-1 lines 105,816 106,002 76,800 Maintenance (Motorola, HCRRS)342,018 83,477 85,000 Supplies 1,000 Telephone Expense 1,398 1,344 1,200 1,600 Equipment 3,200 Contingency 13,000 13,000 Consultants Postage, Printing, Training 1,500 Other Direct 13,000 1,500 5,000 Total Direct Expenses 470,232 - 211,823 185,500 19,300 Other Direct Expenses Copier Expense 156 150 Postage Expense 188 134 Insurance 5,245 5,043 Training and Meeting Expense 2,500 2,500 4,500 Total Other Direct Expenses 8,089 - 7,827 4,500 Internal Service Funds Accounting Svc ISF 4,431 4,261 10,887 8,263 System Adm ISF 9,759 9,384 6,171 4,684 Copy Fax Service ISF 493 474 2,335 1,773 Human Resource Management ISF 8,207 7,891 5,133 3,896 Office Space ISF 6,300 6,058 5,133 3,120 Recept Internet Loc Ph ISF 2,218 2,133 2,825 2,144 Core Supplies ISF 1,664 1,600 1,003 762 Supply Procurement ISF 776 746 1,733 1,315 Total Internal Service Funds 33,848 - 32,547 33,279 25,957 Total Expenses before Indirect 654,960 390,829 360,299 171,357 Indirect Expenses Indirect Cost Expense 10,162 9,771 4,953 4,575 Total Indirect Expenses 10,162 - 9,771 4,953 4,575 Total EXPENSES 665,122 400,600 365,252 175,932 COST ALLOCATION* Brazos County 11.50%76,489 46,069 37,219 17,927 Brenham 9.90%65,847 39,659 17,970 8,656 Bryan 21.74%144,598 87,090 81,013 39,022 College Station 29.60%196,876 118,578 130,541 62,878 Texas A & M 11.36%75,558 45,508 48,067 23,153 Washington County 15.90%105,754 63,695 50,441 24,296 (Brenham & Washington Co, each)85,801 51,677 34,206 16,476 *NOTE: Participation rates for FY2011 and FY2012 79 March 10, 2011 Regular Agenda Item No. 3 Committee & Board Appointments To: David Neeley, City Manager From: Sherry Mashburn, City Secretary Agenda Caption: Presentation, possible action, and discussion on appointments to fill vacancies on the following committees and boards: Citizens Charter Review Advisory Commission Summary: At the February 24 Regular Meeting, the Council approved ordinances establishing the Citizens Charter Review Advisory Commission and Sunset Advisory Commission. The Council may appoint up to eleven (11) members to the Charter Review Commission and seven (7) to the Sunset Commission. Attachments: · None 80