HomeMy WebLinkAbout02/10/2011 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Item 2a - Minutes
RTRT012111 Minutes 7
WKSHP012711 Minutes 12
RM012711 Minutes 17
Item 2b - Special Election
Coversheet revised 22
Ordinance 23
Item 2c - Franchise Amendment - Brazos Valley Recycling
Coversheet revised 25
Item 2d - Third Party Custodian Agreement Resolution
Coversheet revised 26
Resolution 27
Item 2e - The Bank of New York Custody Agreement Resolution
Coversheet revised 29
Resolution 30
Item 2f - TexPool Resolution Amending Authorized
Representatives
Coversheet revised 32
Resolution 33
Item 2g - TexSTAR Resolution Amending Authorized
Representatives
Coversheet revised 36
Resolution 37
Item 2h - Resolution to Hold Second Public Hearing for
Water/Wastewater Impact Fees
Coversheet revised 40
Resolution 41
Item 2i - Rental of Heavy Machinery
Coversheet revised 42
Renewal 43
Item 2j - City Hall Building Security - Fiscal Year 2011
Coversheet revised 45
Item 2k - 2010 Annual Traffic Contact Report
Coversheet revised 46
Item 2L - Impact Fees Semi-Annual Report
Coversheet revised 47
Report 48
Item 2m - State Homeland Security Grant Program
Coversheet revised 58
Item 2n - Wellborn Road at F&B and Old College Traffic Signal
Interlocal Agreement
Coversheet revised 59
1
ILA 60
Location Map 64
Item 2o - Construction Contract #11-082 for Lighting Upgrades
at Wayne Smith Ballfield Parking Lot and Veterans Park and
Athletic Complex
Coversheet revised 65
1 - Resolution Lighting Upgrades signed by legal 66
2 - 11-25 Bid Tab VPAC and Wayne Smith 67
3 - Wayne Smith LED Lights Site Plan 68
4 - Veterans LED Lights Site Plan 69
Item 2p - Construction Contract #11-097 for Site Improvements
in W.A. Tarrow Park
Coversheet revised 70
1 - Resolution WA Tarrow Improvements signed by
legal 71
2 WA Tarrow #11-31 Bid Tab 72
3 WA Tarrow Park Playground Site Plan 77
No. 1 - Public Hearing and Consideration of Budget Amendment
# 1
Coversheet revised 78
List 79
Ordinance 81
No. 2 - Victoria Avenue Roadway Extension Construction Bid
Advertisement Public Hearing
Coversheet revised 82
Location Map 83
No. 3 - Committee & Board Appointments
Coversheet revised 84
2
Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
Interim City Manager Dave Ruesink
David Neeley Jana McMillan
Agenda
College Station City Council
Regular Meeting
Thursday, February 10, 2011 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place t he issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize indiv iduals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda b y majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for January 21, 2011 Council Retreat and January
27, 2011 Workshop and Regular Council Meeting.
b. Presentation, possible action, and discussion of Ordinance calling a Special Election to recall Mayor Nancy
Berry, Councilmember Katy-Marie Lyles, Place 4, and Councilmember Dave Ruesink, Councilmember,
Place 6.
c. Presentation, possible action and discussion on the third and final reading of a franchise agreement
amendment with Brazos Valley Recycling to add the collection of food waste for the purpose of recycling,
multifamily apartments and commercial businesses to its agreement.
City Council Regular Meeting Page 2
Thursday, February 10, 2011
d. Presentation, possible action, and discussion on a resolution approving a new Certificate of Authorized
Persons to replace the existing certificate on the Third Party Custodian Agreement between the City of
College Station, Citibank, N.A., and The Bank of New York Mellon Trust Company, N.A., and authorizing
the Mayor to execute the new Certificate of Authorized Persons.
e. Presentation, possible action, and discussion on a resolution approving a new Certificate of Authorized
Persons to replace the existing certificate on the Custody Agreement between the City of College Station and
The Bank of New York Mellon, and authorizing the Mayor to execute the new Certificate of Au thorized
Persons.
f. Presentation, possible action and discussion on a resolution amending the authorized representatives at
TexPool.
g. Presentation, possible action and discussion on a resolution amending the authorized representatives at
Texas Short Term Asset Reserve (“TexSTAR”).
h. Presentation, possible action, and discussion regarding a resolution to hold the second public hearing for
potential “system capacity” impact fees for Water and Wastewater.
i. Presentation, possible action, and discussion on the renewal for the rental of heavy equipment with
Mustang Rental Services of Bryan, TX in the amount of $75,000 annually.
j. Presentation, possible action, and discussion regarding a contract for City Hall Building Security, including
card reader access and video surveillance, as supplied by Siemens Industry Inc., at a cost of $66,740.
k. Presentation, possible action and discussion regarding the annual traffic contact report required annually by
Senate Bill 1074, of the Texas 77th legislative session.
l. Presentation, possible action, and discussion Semi-Annual Report on Impact Fees 92-01, 97-01, 97-02B,
99-01, 03-02.
m. Presentation, possible action and discussion regarding the approval of the 2011 State Homeland Security
grant applications.
n. Presentation, possible action and discussion regarding the amendment of an Interlocal Agreement (ILA)
between the Cities of College Station and Bryan for the design costs of a traffic signal at the intersection of
Wellborn Road with F&B and Old College. This amendment will result in an increase to the existing ILA,
and will not exceed $15,000.
o. Presentation, possible action, and discussion on a construction contract with Marek Brothers Construction,
Inc., in the amount of $77,971 for lighting upgrades (LED lights to replace metal halide lights) at Wayne
Smith Ballfield parking lot and Veterans Park and Athletic complex, GG-1012 and GG-1013.
p. Presentation, possible action and discussion on a construction contract with Marek Brothers Construction,
Inc., in the amount of $99,890, project #PK-1103, for site improvements in W.A. Tarrow Park.
Regular Agenda
City Council Regular Meeting Page 3
Thursday, February 10, 2011
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city r elated subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on an ordinance Budget Amendment #1
amending ordinance number 3290 which will amend the budget for the 2010-2011 Fiscal Year in the amount of
$3,187,407 and presentation, possible action and discussion on two interfund transfers, one interdepartmental
transfer, personnel transfers and the encumbrance roll.
2. Public Hearing, presentation, possible action and discussion concerning approval to proceed with an
advertisement to solicit construction bids for improvements to Victoria Avenue from its current terminus to S H
40 (William D. Fitch Parkway).
3. Presentation, possible action, and discussion on appointments to fill vacancies on the following committees
and boards:
Convention and Visitors Bureau
Audit Committee
4. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, February 10, 2011 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 7th day of February, 2011 at 5:00 p.m.
________________________________
City Council Regular Meeting Page 4
Thursday, February 10, 2011
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station , Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on February 7, 2011 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2011 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2011.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service mus t be made
48 hours before the meeting. To make arrangements call (979) 764 -3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
RTRT012111 Minutes Page 1
MINUTES OF THE CITY COUNCIL RETREAT
CITY OF COLLEGE STATION
JANUARY 21, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Jana McMillan
Dave Ruesink
City Staff:
Glenn Brown, City Manager
David Neeley, Assistant City Manager
Kathy Merrill, Assistant City Manager
Carla Robinson, Interim City Attorney
Sherry Mashburn, City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Retreat of the College Station City Council was called to order by
Mayor Nancy Berry at 8:29 a.m. on Friday, January 21, 2011 in the College Station Utilities
Training Facility, 1603 Graham Road, College Station, Texas 77842.
2. Presentation, possible action, and discussion regarding the Recreation, Parks and Open
Space Master Plan and Parks Development Model.
David Schmitz, Interim Director of Parks and Recreation, updated the Council on the Recreation,
Parks and Open Space Master Plan. He provided brief overviews of the Park Prototype Model
and the timeline for the Master Plan. The Master Plan provides for diversity of facilities and
leisure activities. The purpose of the Plan is to implement the City’s vision and goals, aligning
with Council strategic priorities and implementing the City’s comprehensive plan.
Bob Cowell, Director of Planning and Development, stated that parks, open space and recreation
matter because these elements contribute to the neighborhoods and community character. People
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choose where they will live based on job, property and aesthetics. Parks also enhance property
values and tax revenues. Proximity to parks increases property value and marketability. Parks
also contribute to health and wellness. He reported that 40% of College Station residents visit a
park once a week or more; 34% use the walking or biking trails.
The Master Plan document looked at current conditions and trends. The key objectives are to (1)
use the parks to shape physical form; (2) cost effective acquisition, development, maintenance,
and program delivery; (3) meet the needs and standards; (4) green operations; and (5) improved
aesthetics of the City. Strategies to be employed include: (1) City to focus on the community;
(2) regional parks; (3) local parks; (4) connectors to/between parks; (5) enhancing/greening
existing parks and facilities; (6) recreation and special event planning; (7) aesthetic
improvements; (8) heavier reliance on developers to address neighborhood park needs; and (9)
increase the diversity of acceptable parks. He noted the current park model is heavily
programmed with limited natural areas. They are considering moving to a more natural model,
working toward a better balance, meeting recreational needs in balance with natural features
designed for lower operating and maintenance costs. They anticipate returning to Council in
May for adoption of the proposed Master Plan.
3. Presentation, possible action, and discussion on the status of the new Recreation Fund
included in the FY 11 Budget.
Jeff Kersten, Finance Director, reminded the Council that the FY11 budget included the
Recreation Fund frame work. Benefits of the Fund include: (1) transparency of the true costs of
recreation programs; (2) establishing accountability for the production of the recreation
programs; (3) determining General Fund subsidy amounts; and (4) institutionalizing the
Recreation Fund program. There are several points to consider: (1) this removes some
revenues/expenditures from the General Fund to the Recreation Fund; (2) some General Fund
subsidy is required; (3) level of subsidy needs to be considered; (4) establish independent fund
operations; (5) additional revenue generated by the Recreation Fund will stay with the fund and
be used to grow the program; (6) additional staff time for the new system set up; and (7) the
Recreation Fund will not support community-wide special events.
David Schmitz, Interim Director of Parks and Recreation, reported on the Recreation Fund
program, which consists of the sports programs, concessions, instructors, and aquatics. They
need to determine individual program costs. Direct costs include salary/benefits and supplies.
Indirect costs are program administration, utilities, and field costs. They will operate a program
for a season; revise fiscal/budgetary policies; determine fee changes and see if program changes
are warranted.
Staff recommends the City continue with implementation; review as programs are held; possible
budget amendments; and continue to find additional revenue streams such as sponsorships.
Council directed staff to go forward with implementation of the program.
4. Presentation, possible action, and discussion concerning an alternative to address the
administrative office space needs, the need for a larger city council chamber, and more
public meeting space.
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Glenn Brown, City Manager, provided a recap of all City facilities. He reported the City Hall
was constructed in 1969, expanded in 1979 and again in 1985. $4.3 million was authorized in
the 2003 bond election for a new facility along Krenek Tap. A balance of $4.08 million exists
for future design and construction. Advantages include additional public meeting space to meet
the needs of the community; additional administrative office space, allowing City Hall to
decompress; minimal site work is required; continues the transition of City services to the
Krenek Tap corridor; and further centralizes City operations. A proposed site plan was provided
to Council, and it was noted that the plan is conceptual in nature. It is connected to the
Municipal Court with walkways and courtyards. Preliminary construction costs are estimated at:
· $4.7 million for completed first floor with a second story shell;
· $6.1 million for a completed first and second floor; or
· $7.0 million for a completed first and second floor, with a third floor shell.
MOTION: Upon a motion made by Councilmember Crompton and a second by
Councilmember Lyles, the City Council voted six (6) for and one (1) opposed, with
Councilmember McMillan voting against, to authorize staff to develop a contract with the
architect to design the proposed facility to 50% to include accurate costs for the three options
discussed. The motion carried.
5. Presentation, possible action, and discussion regarding the proposed Community
Development project at 204-220 Holleman Drive East.
David Gwin, Director of Economic Development, reported that this project will leverage private
resources with real estate and other resources to maximize the benefits to lower income citizens.
This will develop into a long-term financial asset for the City Community Development
program. It will promote targeted development and further green and sustainable building
projects. It must be a true mixed use development and economically integrated. It will not be a
traditional HUD-funded development with poor design or quality, liability to the surrounding
neighborhood, or a poor investment of public funds. Challenges include the public/private
partnership; developing a mixed use project; staying true to the vision; a mixed income
development; and the national economy/credit market. Mixed use development options include
becoming an equity partner with the developer; HOME loans and a long-term ground lease; and
conveying land to the developer with specific stipulations in the development agreement.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
McMillan, the City Council voted three (3) for and four (4) opposed, with Councilmembers
Crompton, Maloney, Lyles and Ruesink voting against, to discontinue this project. The motion
failed.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Lyles, the City Council voted four (4) for and three (3) opposed, with Mayor Berry and
Councilmembers Fields and McMillan voting against, to move forward. The motion carried.
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6. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney and
§551.074-Personnel, the College Station City Council convened into Executive Session at 12:35
p.m. on Friday, January 21, 2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley
Solid Waste Management Agency contract, on proposed methane gas contract
· Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
· Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn
McIlhaney, and Ben White
· Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et
al
· Clancey v. College Station, Glenn Brown, and Kathy Merrill
B. Consultation with Attorney to seek legal advice; to wit:
· Legal Issues Related to Wellborn Annexation
· Legal Issues Related to Recall Petitions
· Legal Issues of purchase and lease back to Arts Council
· Discussion of Legal Issues Regarding: Creation of a Special Biocorridor District
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
· City Manager
The Executive Session adjourned at 1:50 p.m. on Friday, January 21, 2011.
7. Action on Executive Session.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Lyles, the City Council voted six (6) for and none (0) opposed, with Councilmember Crompton
having left early, to appoint David Neeley as Interim City Manager. The motion carried
unanimously.
8. Presentation, possible action, and discussion regarding citizen interaction at Council
Meetings.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Fields, the City Council voted six (6) for and none (0) opposed, with Councilmember Crompton
having left early, to approve the Public Comments Policy, striking the reference to a “30-minute”
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comment period, and including that all speakers must register their name and address with the
City Secretary before speaking. The motion carried unanimously.
9. Presentation, possible action, and discussion regarding a Sunset Review of City Boards
and Commissions.
MOTION: Upon a motion made by Councilmember Fields and a second by Mayor Berry, the
City Council voted six (6) for and none (0) opposed, with Councilmember Crompton having left
early, to create a Sunset Review Commission with the makeup and charges to be decided upon
later. The motion carried unanimously.
10. Presentation, possible action, and discussion regarding a City Charter Review.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Ruesink, the City Council voted six (6) for and none (0) opposed, with Councilmember
Crompton having left early, to approve the creation of a Charter Review Commission and the
proposed timeline. The motion carried unanimously.
11. Presentation, possible action, and discussion regarding the City’s potential role in the
County Commissioners Court redistricting process.
Councilmember Maloney reported that College Station provides 52% of the county budget;
Bryan provides 36%, and the other entities fill in. He stated that College Station is not fairly
represented. Council consensus was that College Station needs the guarantee of two seats. They
agreed to stay vigilant, lobby, and let their voices be heard.
12. Presentation, possible action, and discussion regarding a review of the current Strategic
Plan and Council’s Prioritized Goals and Actions.
Council discussed the progress on the goals and activities prioritized at the June 2010 Council
Strategic Planning Retreat. As the newest member on the council, Councilmember McMillan
was asked to review the goals and to request any items for workshop discussion.
13. Adjournment
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
McMillan, Mayor Berry adjourned the Retreat of the College Station City Council at 3:14 p.m.
on Friday, January 21, 2011. The motion carried unanimously.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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WKSHP012711 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JANUARY 27, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Jana McMillan
Dave Ruesink
City Staff:
Glenn Brown, City Manager
Kathy Merrill, Assistant City Manager
David Neeley, Assistant City Manager
Carla Robinson, Interim City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 3:12 p.m. on Thursday, January 27, 2011 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
Items 2b, 2e, 2f, 2g, and 2h were pulled from the Consent Agenda.
2b: Jeff Kersten, Director of Finance, reported this was budgeted, but with the discussions
regarding the building lease agreement, it was decided to provide one-quarter of the funding at a
time. An update on this will be provided in Executive Session. This item is for the second
quarter.
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2e: Chuck Gilman, Director of Capital Projects, reported this is for the design contract only. It
is nothing more than a concrete structure, rolling equipment, and odor control.
2f: Chuck Gilman, Director of Capital Projects, reported that we knew the water line was there.
It was constructed thirty years ago in the TXDOT right-of-way, but our line was not shown on
their plans. The only way to allow TXDOT to proceed is to relocate the line; we are shouldering
the entire cost.
2g: David Schmitz, Interim Director of Parks and Recreation, reported the reason for the bike
path is to expand the current four foot sidewalk to an eight foot bike trail as a connector to the
elementary school. They want to get the kids off the street and onto a bike path. The sidewalk is
in need of repair to bring the sidewalk back into ADA compliance. Since they have to do that
anyway, they felt it was a good idea to do all this at the same time.
2h: Alison Pond, Director of Human Resources, reported that the overage is due to the fact they
estimated an anticipated cost. However, we ended up with an additional 10% in costs on our
claims, due to catastrophic illness claims and increased costs for drugs.
2. Presentation, possible action, and discussion regarding an update on the status of the
animal shelter and the available options for Animal Control in 2011.
Jeff Capps, Chief of Police, discussed the animal shelter contract and future operations. He
provided an overview on the current contract, the City of Bryan’s plans, staff concerns, and
options being explored.
The City of Bryan will be terminating the agreement for shelter services on June 30, 2011. The
lease agreement for the facility will expire on June 30 as well. They sent out an RFP seeking any
parties interested in providing shelter services beginning July 1, 2011. Their timeline for the
RFP includes: January 14 is the proposal submission deadline; contract evaluation and
negotiations will take place January 31 – February 18. The earliest date to award is March 22.
Contracted services will start date on July 1.
Staff has several concerns, and noted it is important there is no break in service. Staff wants to
know if we will be able to contract for animal shelter services for the FY2011 budgeted amount,
whether that is through the Brazos Animal Shelter or the City of Bryan.
There are three options for Council to consider: (1) continue to contract with the Brazos Animal
Shelter at their new location; (2) seek to contract with Bryan or a third-party shelter service; or
(3) seek a location and facility for our own shelter services.
Council directed staff to research the feasibility of a long term contract, a mutually agreed upon
cost arrangement, a College Station license tag, and allowing the City’s internal auditor to
conduct an audit as needed.
3. Presentation, possible action, and discussion regarding the CVB’s reward program.
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David Gwin, Director of Economic Development, presented the proposed Bryan-College Station
CVB Reward Program. This is a new initiative to bring business into town and put heads in
beds, making the hospitality community more dynamic. This program incentivizes new events
in the community, increasing the number of heads in beds. It is similar to the seed program for
sporting events. The average expenditure for visitors is a little over $200 per day, and they stay
an average of 2.5 days.
The elements of the program are as follows: The planner must register the event with the CVB;
it must be booked during 2011 and may take place within five years of booking. They must
consume a minimum of 100 room nights. After the occurrence, the event is entitled to receive a
cash reward based on the number of room nights.
The incentives would be funded from the Hotel Occupancy Tax fund. The amount would be
held by the City until the actual reward is paid. An initial budget of $50,000 is proposed, and
each funding entity would be expected to commit their pro rata share of HOT funding.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Ruesink, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields
voting against, to approve the CVB reward program, contingent upon City of Bryan and Brazos
County agreeing to the pro rata share. The motion carried.
4. Council Calendar
· January 28 Retirement Reception-Glenn Brown in Council Chambers, 3:00 p.m.
· February 8 Special/Joint Meeting-City of College Station & CSISD at the CSISD
Transportation Services Center-Rock Prairie Road, 6:00 p.m.
· February 10 City Council Workshop/Regular Meeting in Council Chambers, 3:00 &
7:00 p.m.
· February 11-13 AMCC Elected Official Conference in Austin, 8:00 a.m.
· February 14 TML Legislative Briefing in Austin, 8:00 a.m.
Mayor Berry and Councilmember McMillan, along with staff, will be attending the Bryan-
College Station Chamber of Commerce Legislative Meeting in Austin on February 1-2.
5. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Glenn Brown, City Manager, asked for Council to let him know of any items they wish to
discuss at the February 8 joint meeting with the CSISD. Council requested a discussion on
issues regarding the possible Wellborn annexation.
Councilmember Crompton wishes a workshop item regarding deer issues in Foxfire and Emerald
Forest.
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Councilmember McMillan requested items on the funding mechanism for roadway assessments,
improving communication with citizens, and charging people a bike fee/registration fee for
people using the bikeways.
Councilmember Lyles wants to discuss ways to re-build and restore the City’s relationships with
the community in order to improve our image with the community. She also wants to see if we
can better address misinformation.
Councilmember Maloney requested items on hiring another code enforcement officer, parking
only on one side of the street from Rosemary and Redmond Drive, and look at the possibilities of
non-profit sponsors to adopt a park.
6. Discussion, review and possible action regarding the following meetings: Arts Council of
the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide
Area Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code
Review Committee, Design Review Board, Historic Preservation Committee, Interfaith
Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review
Committee, Landmark Commission, Library Board, Mayor’s Council on Physical Fitness,
Mayor’s Development Forum, Metropolitan Planning Organization, National League of
Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for
Council of Governments, Signature Event Task Force, Sister City Association, TAMU
Student Senate, Texas Municipal League, Transportation Committee, Wolf Pen Creek
Oversight Committee, Zoning Board of Adjustments.
Mayor Berry reported that the Research Valley Partnership has put out the draft concept plan for
the biocorridor. It is in the Council’s boxes. She also reported that BVWSMA has hired their
first director.
Councilmember Maloney reported that the Bike, Greenways and Pedestrian Committee
discussed the upcoming race. They will know more next Monday, but it looks possible.
7. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 5:14
p.m. on Thursday, January 27, 2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley
Solid Waste Management Agency contract, on proposed methane gas contract
15
WKSHP012711 Minutes Page 5
· Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
· Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn
McIlhaney, and Ben White
· Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et
al
· Clancey v. College Station, Glenn Brown, and Kathy Merrill
B. Consultation with Attorney to seek legal advice; to wit:
· Legal Issues Related to Wellborn Annexation
· Legal Issues Related to Recall Petitions
· Legal Issues of purchase and lease back to Arts Council
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
· City Manager
· City Council Self-Evaluation
· City Attorney
The Executive Session adjourned at 6:59 p.m. on Thursday, January 27, 2011.
No action was required from Executive Session.
11. Adjournment
MOTION: There being no objection, Mayor Berry adjourned the workshop of the College
Station City Council at 9:50 p.m. on Thursday, January 27, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
16
RM012711 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JANUARY 27, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Jana McMillan
Dave Ruesink
City Staff:
Glenn Brown, City Manager
Kathy Merrill, Assistant City Manager
David Neeley, Assistant City Manager
Carla Robinson, Interim City Attorney
Sherry Mashburn, City Secretary
Tanya McNutt, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:13 p.m. on Thursday, January 27, 2011 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
· Citizen Comments
There were no citizen comments.
17
RM012711 Minutes Page 2
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for January 11, 2011 Special
Meeting and January 13, 2011 Workshop and Regular Council Meeting.
2b. Presentation, possible action and discussion on two (2) operations and maintenance
funding agreements between the City of College Station and the Arts Council of Brazos
Valley for the 2nd Quarter of FY11 (January 1 – March 31) totaling $41,000.
2c. Presentation, possible action and discussion regarding Resolution 01-27-11-2c
approving the purchase 2.4 Wetland Mitigation Credits from OXBOW Investments, Inc. in
the amount of $60,000.00 for the Victoria Avenue Extension Project.
2d. Presentation, possible action, and discussion on Ordinance 2011-3311 amending
Chapter 10, Section 3E (2)(i)(11), of the College Station Code of Ordinances by changing
the posted speed limit on the section of Greens Prairie Trail from the Western City Limits
to approximately 1,000 feet west of the Greens Prairie Road /Woodlake Intersection from
60 mph to 45 mph.
2e. Presentation, possible action, and discussion on Resolution 01-27-11-2e, approving a
Professional Services Contract with Bury+Partners, Inc., in the amount of $339,210, for the
design, bidding, construction materials testing, and construction administration services
for the Carter Creek Wastewater Treatment Plant Headworks Project.
2f. Presentation, possible action, and discussion regarding Resolution 01-27-11-2f,
approving a Construction Contract (Contract No.11-093) with D&S Contracting in the
amount of $168,816.40 for the relocation of a water line at the intersection of FM 2818 and
Jones Butler.
2g. Presentation, possible action, and discussion regarding Resolution No. 01-27-11-2g
awarding the bid and approval of a construction contract (Contract Number #11-073) with
OCC Construction Corp., for improvements in Brothers Pond Park. The amount is for
$205,025.
2h. Presentation, possible action, and discussion to ratify additional claims paid in the
amount of $140,910.01 for the 2010 Caremark prescription claims expenses and projected
run-off claims.
Item 2b was pulled from the consent Agenda.
MOTION: Upon a motion made by Councilmember Crompton and a second by
Councilmember Lyles, the City Council voted seven (7) for and none (0) opposed, to approve the
Consent Agenda, less item 2b. The motion carried unanimously.
18
RM012711 Minutes Page 3
(2b)MOTION: Upon a motion made by Councilmember Crompton and a second by
Councilmember Maloney the City Council voted five (5) for and two (2) opposed, with
Councilmembers Fields and McMillan voting against, to approve one month’s funding to the
Arts Council of Brazos Valley with changes made to the contract to reflect that. The motion
carried.
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion on an ordinance Budget
Amendment #1 amending ordinance number 3290 which will amend the budget for the
2010-2011 Fiscal Year in the amount of $3,187,407 and presentation, possible action and
discussion on two interfund transfers, one interdepartmental transfer, personnel transfers
and the encumbrance roll.
This item was pulled.
2. Public Hearing, presentation, possible action, and discussion on Ordinance 2011-3312,
amending the “Unified Development Ordinance” Sections 6.2 "Types of Uses", 6.3
"Specific Use Standards", and Section 11.2 “Defined Terms” of the Code of Ordinances of
the City of College Station, Texas, specifically related to Micro-Industrial uses.
At approximately 7:24 p.m. Mayor Berry opened the Public Hearing.
Rick Leopold, 8103 Bunker Hill Ct., reported he is interested in starting a micro-winery.
Businesses of this type are generally located in urban areas and existing retail space. This is not
an unusual use. There will be no impact on the environment and will be totally enclosed. They
will ferment wine products in the back with a tasting room in the front. They will sell bottles and
help people make their own wine.
There being no further comments, the Public Hearing was closed at 7:26 p.m.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Crompton, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-
3312, amending the “Unified Development Ordinance” Sections 6.2 "Types of Uses", 6.3
"Specific Use Standards", and Section 11.2 “Defined Terms” of the Code of Ordinances of the
City of College Station, Texas, specifically related to Micro-Industrial uses. The motion carried
unanimously.
3. Public Hearing, presentation, possible action and discussion of Ordinance 2011-3313,
amending Chapter 10 “Traffic Code”, to remove parking along the west and south sides of
Hawthorn Street and allow parking on the north and east sides.
At approximately 7:31 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:31 p.m.
19
RM012711 Minutes Page 4
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Crompton, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-
3313, amending Chapter 10 “Traffic Code”, to remove parking along the west and south sides of
Hawthorn Street and allow parking on the north and east sides. The motion carried unanimously.
4. Public Hearing, presentation, possible action and discussion of an ordinance amending
Chapter 10 “Traffic Code”, to remove parking along the east side of Longmire Drive
between FM 2818 and Valley View Drive.
At approximately 7:40 p.m. Mayor Berry opened the Public Hearing.
John R. Clark, 504 Crescent, Bryan, TX, noted there are only eleven parking spaces involved.
He read into the record a letter that is attached to the minutes.
Anne Hazen, 1309 Wilshire Ct., stated she has been advocating for this since 1988. The
sidewalks and bike paths were put in for safety. This is all about safety. Businesses have had
warning this was coming since the early 2000’s. She appreciates businesses’ need for parking,
but she drives by at night and tractor trailers are parked there; we are providing people with a
parking lot. She asked Council to do this for the pedestrians, bicyclists and the appearance of
our community. Vote for the staff recommendation.
Jason Johnston, 1901 Briar Oaks, Bryan, TX, supports removing the on-street parking, but there
are other issues to be taken care of at the same time. There is a raised median at 2818 and
Longmire. It abruptly ends just before the entrance to the parking area. If the parking is
removed, then the left turn lane needs to be extended. Also, the raised median blocks traffic
crossing Longmire.
There being no further comments, the Public Hearing was closed at 7:55 p.m.
Council gave direction to staff to explore other options, giving ample time for the businesses to
find alternative parking for those eleven spaces.
5. Presentation, possible action, and discussion regarding Ordinance 2011-3314, directing
staff to prepare a service plan and setting out public hearing dates and times for the
annexation of approximately 681 acres on the southwest side of College Station generally
known as the Wellborn area.
Lance Sims, Assistant Director of Planning and Development, reported there are two public
hearings scheduled March 22, at the Wellborn Community Center and March 24 at the regular
Council meeting. The service plan must be made available to the public before the first public
hearing.
Jason Adams, 821 Dominik, asked if the City has the right to annex Wellborn. According to the
Municipal Annexation Act, the answer is yes. The foundation of that act remains constant. Why
would College Station want to annex in spite of the public outcry? It is to control development
and to expand the City’s tax base. Council was elected to act diligently and in our best interests.
20
RM012711 Minutes Page 5
He agrees that the focus of the discussion should not be the incorporation of Wellborn today, but
the impact that would have in years ahead. He has full faith and confidence in this Council as a
citizen and business owner. College Station should be allowed to grow and change with the
times.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Crompton, the City Council voted five (5) for and two (2) opposed, with Councilmembers Fields
and McMillan voting against, to adopt Ordinance 2011-3314, directing staff to prepare a service
plan and setting out public hearing dates and times for the annexation of approximately 681 acres
on the southwest side of College Station generally known as the Wellborn area. The motion
carried.
6. Presentation, possible action, and discussion regarding the City Secretary’s submission
of three recall petitions to the City Council and certifying as to the sufficiency and
compliance of the petitions with the provisions in Article X of the City Charter.
Sherry Mashburn, City Secretary, reported her findings to the Council and certified the three
recall petitions as sufficient and compliant with the provisions in Article X of the City Charter.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Ruesink, the City Council voted seven (7) for and none (0) opposed, to accept the City
Secretary’s report, directing the City Secretary to prepare the resolution to call the special
election for the next Council meeting. The motion carried unanimously.
7. Adjournment.
MOTION: There being no further business, the Regular Meeting of the City Council was
adjourned at 8:48 p.m. on Thursday, January 27, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
21
Thursday, February 10, 2011
Consent Agenda Item No. 2b
Special Election
To: David Neeley, Interim City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion of Ordinance calling a Special
Election to recall Mayor Nancy Berry, Councilmember Katy-Marie Lyles, Place 4, and
Councilmember Dave Ruesink, Councilmember, Place 6.
Recommendation: Approve as presented to the City Council.
Summary: The ordinance calls a special election to be held on the General Election date of May
14, 2011.
Budget Summary: If the Special Election is held on May 14 with the General Election, there
will be no fiscal impact. However, cost to the City for this special election, if held earlier, shall
be approximately $35,000.
Attachments:
· Ordinance
22
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF COLLEGE STATION, TEXAS, ORDERING A
SPECIAL ELECTION TO BE HELD ON MAY 14, 2011 FOR THE PURPOSE OF
RECALLING MAYOR NANCY BERRY, COUNCILMEMBER KATY-MARIE LYLES,
PLACE 4, AND COUNCILMEMBER DAVE RUESINK, PLACE 6, AS REQUESTED BY
PETITION, SUBMITTED PER SECTION 96, COLLEGE STATION CITY CHARTER.
WHEREAS, the City Secretary has certified a petition that has been submitted as provided in
Section 96, Recall Petitions, under Article X of the City Charter of the City of College Station,
Texas; and,
WHEREAS, the City Council has determined that the issue shall be submitted to the voters for
their consideration on May 14, 2011; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
SECTION 1: That the following issue shall be submitted for consideration and voted on in the
following format:
Shall Nancy Berry be removed from the office of Mayor by recall?
For the recall of Nancy Berry
Against the recall of Nancy Berry
Shall Katy-Marie Lyles be removed from the office of Councilmember, Place 4, by
recall?
For the recall of Katy Marie Lyles
Against the recall of Katy-Marie Lyles
Shall Dave Ruesink be removed from the office of Councilmember, Place 6, by recall?
For the recall of Dave Ruesink
Against the recall of Dave Ruesink
SECTION 2: That an election is hereby called for May 14, 2011, on said ordinance. If said
ordinance shall receive a majority of “For the Ordinance” votes, it shall be declared passed. Said
ordinance passing by a majority of votes shall be entered upon the records of the City of College
Station and declared by the City Council of College Station to be adopted and shall be effective
thereof. If said ordinance shall fail to receive a majority of votes, the results shall also be entered
on the records of College Station, Texas.
23
SECTION 3: That this ordinance shall take effect immediately from and after its passage.
PASSED, ADOPTED, AND APPROVED this 10th day of February, 2011.
APPROVED:
____________________________
Nancy Berry, Mayor
ATTEST:
____________________________
Sherry Mashburn, City Secretary
APPROVED:
____________________________
CITY ATTORNEY
24
February 10 , 2011
Consent Agenda Item No. 2c
Food Waste, Multifamily and Commercial Collection
Franchise Amendment – Brazos Valley Recycling
To: David Neeley, Interim City Manager
From: City Manager’s Office
Agenda Caption: Presentation, possible action and discussion on the third and final
reading of a franchise agreement amendment with Brazos Valley Recycling to add the
collection of food waste for the purpose of recycling, multifamily apartments and
commercial businesses to its agreement.
Relationship to Strategic Goals: V. Green Sustainable City
Recommendation(s): Staff recommends approval.
Summary: The proposed amendment would add the collection of food waste for the
purpose of recycling as well as adding service to multifamily apartments and commercial
businesses to the list of services that can be provided by Brazos Valley Recycling through its
current non-exclusive five (5) year franchise agreement. Brazos Valley Recycling is currently
limited to collecting only construction and demolition debris for recycling purposes.
The company will be responsible for developing onsite collection of the food waste and
recyclables and that they are not collecting municipal solid waste.
Section 120 of the City Charter states that "The City of College Station shall have the power
by ordinance to grant any franchise or right mentioned in the preceding sections hereof,
which ordinance, however, shall not be passed finally until it shall have been read at three
(3) separate regular meetings of the City Council."
Budget & Financial Summary: N/A
Attachments:
1. Franchise Ordinance is on file in the City Secretary’s Office
25
February 10, 2011
Consent Agenda Item No. 2d
Third Party Custodian Agreement Resolution
To: David Neeley, Interim City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on a resolution approving
a new Certificate of Authorized Persons to replace the existing certificate on the Third Party
Custodian Agreement between the City of College Station, Citibank, N.A., and The Bank of
New York Mellon Trust Company, N.A., and authorizing the Mayor to execute the new
Certificate of Authorized Persons.
Recommendation(s): Staff recommends approval of the resolution.
Summary: Council approved a three year term depository contract between the City of
College Station (“City”) and Citibank, N.A. (“Bank”) on August 26, 2010. The depository
contract approved on August 26, 2010 included extending the Third Party Custodian
Agreement dated 11-22-2005 between the City, the Bank, and The Bank of New York Mellon
Trust Company, N.A. (“Custodian”). The Custodian is responsible for holding the collateral
that has been pledged by the Bank to secure the City’s deposits in excess of $250,000.
Weekly, the Custodian sends a collateral statement to the City verifying its collateral.
This item designates those employees that are able to act as authorized persons for the
City’s Bank of New York collateral account.
Budget & Financial Summary: None
Attachments:
1. Resolution
2. Certificate of Authorized Persons
26
27
28
February 10, 2011
Consent Agenda Item No. 2e
The Bank of New York Custody Agreement Resolution
To: David Neeley, Interim City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on a resolution approving
a new Certificate of Authorized Persons to replace the existing certificate on the Custody
Agreement between the City of College Station and The Bank of New York Mellon, and
authorizing the Mayor to execute the new Certificate of Authorized Persons.
Recommendation(s): Staff recommends approval of the resolution.
Summary: In 1993 the City of College Station (“City”) entered into a Custody Agreement
with Texas Commerce Bank which eventually became known as JP Morgan Chase. In 2007,
The Bank of New York Mellon (“BONY”) purchased the Corporate Trust division of JP Morgan
Chase. On February 12, 2009 Council approved resolution No. 02-12-09-2b amending the
Custody Agreement between the City and BONY. The custody agreement appoints BONY as
the City’s custodian of all U.S. Securities and cash delivered and authorizes the custodian to
hold the securities in registered form in the City’s name. BONY furnishes the City with a
monthly summary of all account transfers and activity. The custody agreement pertains
only to investments purchase or sold.
The resolution designates those employees that are able to act as authorized person for the
City’s investments.
Budget & Financial Summary: None.
Attachments:
1. Resolution
2. Certificate of Authorized Persons
29
30
31
February 10, 2011
Consent Agenda Item No. 2f
TexPool Resolution Amending Authorized Representatives
To: David Neeley, Interim City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on a resolution amending
the authorized representatives at TexPool.
Recommendation(s): Staff recommends approval of the resolution.
Summary: Organized in 1989, TexPool is the largest and oldest local government
investment pool in the State of Texas. TexPool currently provides investment services to
over 1,700 communities throughout Texas. The State Comptroller oversees TexPool, and
Federated Investors manage the daily operations of the pool under a contract with the
Comptroller. TexPool is managed conservatively to provide a safe, efficient, and liquid
investment alternative to Texas governments. The pool seeks to maintain a $1.00 value per
share as required by the Texas Public Funds Investment Act. TexPool investments consist
exclusively of U. S. Government securities, repurchase agreements collateralized by U. S.
Government securities, and AAA-rated no-load money market mutual funds. TexPool is
rated AAAm by Standard & Poor's, the highest rating a local government investment pool
can achieve. The weighted average maturity of the pool cannot exceed 60 days, with the
maximum maturity of any investment limited to 13 months. TexPool, like the City, is
governed by the Texas Public Funds Investment Act.
The resolution amendment is to remove retired City Manager, Glenn Brown, and Staff
Assistant, Brandi Whittenton from the account and add Interim City Manager, David Neeley,
and Staff Assistant, Marisia Dominguez. This resolution designates those employees that are
able to act as authorized representatives for the City’s TexPool accounts.
Budget & Financial Summary: None
Attachments:
1. Resolution Amending Authorized Representatives
32
33
34
35
February 10, 2011
Consent Agenda Item No. 2g
TexSTAR Resolution Amending Authorized Representatives
To: David Neeley, Interim City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on a resolution amending
the authorized representatives at Texas Short Term Asset Reserve (“TexSTAR”).
Recommendation(s): Staff recommends approval of the resolution.
Summary: Organized in 2002, TexSTAR is the second largest local government investment
pool in the State of Texas. TexSTAR currently provides investment services to over 600
Texas cities, counties, school districts and other public entities. TexSTAR offers investment
options that provide security, liquidity and efficiency and their conservatively managed fund
operates in full compliance with the Texas Public Funds Investment Act. TexSTAR’s pool is
rated AAAm by Standard & Poor’s, the highest rating a local government investment pool
can achieve. The pool seeks to maintain a $1.00 value per share as required by the Texas
Public Funds Investment Act and a weighted average maturity of 60 days, with the
maximum maturity of any investment limited to 13 months. TexSTAR investments consist
exclusively of U. S. Government securities, repurchase agreements collateralized by U. S.
Government securities, and AAA-rated no-load money market mutual funds. TexSTAR, like
the City, is governed by the Texas Public Funds Investment Act. First Southwest oversees
TexSTAR, and JP Morgan Fleming Asset Management manages the daily operations of the
pool.
The resolution amendment is to remove retired City Manager, Glenn Brown, and Staff
Assistant, Brandi Whittenton from the account and add Interim City Manager, David Neeley
and Staff Assistant Marisia Dominguez. The resolution also designates those employees that
are able to act as authorized representatives for the pool account.
Budget & Financial Summary: None.
Attachments:
1. Resolution Amending Authorized Representatives
36
37
38
39
February 10, 2011
Consent Agenda Item No. 2h
Resolution to Hold Second Public Hearing for Water/Wastewater Impact Fees
To: David Neeley, Interim City Manager
From: Dave Coleman, Director of Water Services
Agenda Caption: Presentation, possible action, and discussion regarding a resolution to
hold the second public hearing for potential “system capacity” impact fees for Water and
Wastewater.
Relationship to Strategic Goals: Financially sustainable city providing response to core
services and infrastructure.
Recommendation: Staff recommends Council approve this resolution.
Summary: On November 22, 2010 City Council directed staff to proceed with the required
analysis and public hearings for potential impact fees to increase system capacity of the
Water and Wastewater systems. Since that time, staff and our consultant, HDR Engineers,
have completed the study of the underlying land use assumptions, capital improvements,
future growth projections, and rate credits to calculate the maximum impact fees. This
information, along with recommendations, is compiled in an Impact Fee Report that has
been reviewed by the Capital Improvements Advisory Committee (CIAC).
On February 3, 2011 the City’s Planning and Zoning Commission, acting in their designated
role as CIAC, forwarded the Impact Fee Report to City Council. As required by State law,
the next step is to hold a Public Hearing when Council considers approval of the Report.
The attached resolution directs the public hearing to be held, with the date to be April 14,
2011 and for the public hearing to be properly noticed in the local newspaper. Since this
resolution is required by State law, staff recommends approval.
Budget & Financial Summary: Not applicable
Attachment:
Resolution
40
41
February 10, 2011
Consent Agenda Item No. 2i
Rental of Heavy Machinery
To: David Neeley, Interim City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action, and discussion on the renewal for the
rental of heavy equipment with Mustang Rental Services of Bryan, TX in the amount of
$75,000 annually.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends that Council approves the renewal of an
annual bid award with Mustang Rental Services for rental of heavy equipment in an amount
not to exceed $75,000 annually.
Summary: Last year the City of College Station and the City of Bryan combined their
annual requirements for heavy machinery rental and jointly solicited formal bids. As a
result of this joint effort, nine bids were received. Staff at the City of College Station and
the City of Bryan independently reviewed the bids and both Cities recommended award to
Mustang Rental Services. Renewal of this contract will meet the needs of various city
departments requiring the rental of heavy and/or specialized equipment.
Budget & Financial Summary: Funds are budgeted and available in General Fund,
Public Works and Parks Operations, and Public Utilities Fund, Electric/Water/WasteWater
Operations.
Attachments: Renewal 1
42
43
44
February 10, 2011
Consent Agenda Item No. 2j
City Hall Building Security - Fiscal Year 2011
To: David Neeley, Interim City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion regarding a contract for City
Hall Building Security, including card reader access and video surveillance, as supplied by
Siemens Industry Inc., at a cost of $66,740.
Relationship to Strategic Goals:
Goal I.1 Spending taxpayer money efficiently
Goal I.8 Evaluate public safety needs
Recommendation(s): A staff committee has been reviewing security needs for City Hall
for the past year with the purpose being to identify ways to ensure the protection and safety
of citizens, employees and to ensure we are appropriately protecting the building. The
recommendation from this committee is to install cameras, update card access and improve
signage capabilities within City Hall as the first phase of improving overall security. This
project equips City Hall with four exterior and four interior video surveillance cameras, a
monitor with remote view capacity, and programmable card readers to control building
access.
Summary: City staff has been examining ways to improve City Hall Security for several
years. In the FY 11 budget, approved last fall, $60,000 was included for security
improvements to City Hall. This is likely the first phase of a multi phase effort to improve
security at City Hall for all users of the building.
Budget & Financial Summary: Funds are available in the FY11 budget to pay for this
project. A General Fund Service Level Adjustment (SLA) for City Hall Security Upgrades was
approved in the amount of $60,000, with the remaining funds budgeted in General Fund
contingency.
Attachments: Contract is on file in the City Secretary’s office.
45
February 10, 2011
Consent Agenda Item No. 2k
2010 Annual Traffic Contact Report
To: David Neeley, Interim City Manager
From: Jeffrey Capps, Chief of Police
Agenda Caption: Presentation, possible action and discussion regarding the annual
traffic contact report required annually by Senate Bill 1074, of the Texas 77th
legislative session.
Relationship to Strategic Goals: Goal I.8 Evaluating Public Safety Needs.
Recommendation(s): This item is presented according to statutory requirements.
Staff requests Council’s acceptance of this report.
Summary: Each year, in an effort to remain transparent to our community, the
Police Department employs an independent consultant to analyze traffic stop data
and develop this report. This year’s analysis yields remarkable similarities to past
year results with no significant anomalies regarding racial profiling. The report
further indicates that the department is in compliance with state law and continues
to employ best practice strategies.
Since January 1, 2002, the College Station Police Department, in accordance with the
Texas Racial Profiling Law (SB No. 1074), has been required to implement and
maintain policy and procedures to satisfy the requirements of the law. The
requirements include:
· Development of a policy, which clearly defines the acts that constitute racial
profiling and prohibits any peace officer employed by the department from
engaging in racial profiling.
· Conduct Racial Profiling Training to Law Enforcement Officers.
· Implementation and publication of complaint and disciplinary processes for
addressing racial profiling complaints.
· Development of a policy which establishes procedures for reviewing video and
audio documentation.
· Collection of tier 1 traffic stop data.
· Production of an annual report on police traffic contacts (tier 1) and
conveyance of that report to the City Council before March 1 of each year.
Budget & Financial Summary: n/a
Attachments:
2010 Annual Traffic Contact Report can be viewed in the City Secretary’s Office.
46
February 10, 2011
Consent Agenda Item No. 2L
Impact Fees Semi-Annual Report
To: David Neeley, Interim City Manager
From: Bob Cowell, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion Semi-Annual Report on
Impact Fees 92-01, 97-01, 97-02B, 99-01, 03-02.
Relationship to Strategic Goals: Financially Sustainable City Providing Response to Core
Services and Infrastructure
Recommendation(s): Staff recommends acknowledgement and acceptance of the Semi-
Annual Report – No Further Action is Required at this time.
Summary: The attached Impact Fee Semi-Annual Report is provided to the City Council in
accordance with the Texas Local Government Code Chapter 395.058. In short, the City of
College Station currently has five impact fee areas where all associated utility construction
is complete. All five of the impact fees were updated by Council in accordance with State
Law in either 2008 or 2009.
Local Government Code requires semi-annual reporting in order to monitor the progress of
impact fees and to determine when and update to the fee study is necessary. An update
was recommended and approved last year, and is currently under way. There have been no
major changes over the last reporting period.
A previous semi-annual report showed changes in the projected densities in several of the
Impact Fee areas related to the Land Uses adopted with the Comprehensive Plan in 2009.
An update to incorporate these changes has been in progress but needed to consider the
Water and Wastewater Master Plans that were under development, as well as, a City Wide
Impact Fee Study that is currently underway. Both projects are significant to the
aforementioned update.
The Planning and Zoning Commission serves as the Impact Fee Advisory Committee per the
City of College Station Code of Ordinances Chapter 15: Impact Fees. On January 20, 2011
the Advisory Committee was presented the Semi-Annual Report for their information. It is
now being forwarded to Council for your status update.
Budget & Financial Summary: N/A
Attachments:
1. 01/20/11 Impact Fee Semi-Annual Report
47
1101 Texas Avenue South, P.O. Box 9960
College Station, Texas 77842
Phone 979.764.3570 / Fax 979.764.3496
MEMORANDUM
DATE: January 20, 2011
TO: Planning and Zoning Commission
FROM: Carol Cotter, P.E., Sr. Asst. City Engineer
SUBJECT: Semi-Annual Report – Impact Fees 92-01, 97-01, 97-02B, 99-01, 03-02
Local Government Code requires semi-annual reporting in order to monitor the progress
of impact fees and to determine when and update to the fee study is necessary. An
update was recommended and approved last year, and is currently under way. There
have been no major changes over the last reporting period. Staff recommends that the
Advisory Committee forward this report to City Council for their status update.
The City of College Station Ordinance Chapter 15, Impact Fees, designates the
Planning and Zoning Commission as the Advisory Committee for review, advisement,
and monitoring of proposed and existing impact fees. More specifically, the Advisory
Committee is established to:
1. Advise and assist the City in adopting Land Use assumptions.
2. Review the Capital Improvements Plan and file written comments.
3. Monitor and evaluate implementation of the Capital Improvements Plan.
4. File semi-annual reports with respect to the progress of the Capital
Improvements Plan.
5. Advise the City Council of the need to update or revise the Land Use
Assumptions, Capital Improvements Plan, and Impact Fees.
Currently the City of College Station has five impact fees in existence of which all
associated construction is complete. All five of the impact fees underwent a 5-Year
Update in either 2008 or 2009 (as noted below) in accordance with State Law. The
following is a current status report for each of the five impact fees. (To facilitate review
data changes from previous 6 months are presented in bold font.):
48
This fee was initially implemented in 1992 at $152.18 /LUE and was revised in 1996
to $289.77/LUE after approval of updated Land use Assumptions and Capital
Improvements Plan (CIP), revised again to the $232.04/LUE in 2000 and to the
current amount in April of 2008. The CIP consists of three phases originally
estimated at $543,000 which have all been completed at a combined cost of
$473,518.72. Fees collected over the last 6 months are $0.00 for total amount of
$323,502.20 (per Account #250-0000-287.51-13). The remaining amount eligible
for collection is about $18,211. The total amount to be recovered through impact
fees is anticipated at 72% of original construction cost.
92-01 Sanitary Sewer ( Graham Road ) ( 508 ac. ) __ $316.07/LUE
This fee was implemented in December 1997 at $349.55/LUE and was revised to
the current amount in April of 2008. The CIP consists of Phase I (east of Hwy 6 )
and Phase II (west of Hwy 6 ). Phase I estimated to cost $1,000,000 was
completed in 1999 at a cost of $631,214.59. Phase II was estimated to cost
$1,350,000 and was completed at a cost of $813,752.00. The total actual cost was
$1,444,966.59. Fees collected over the last 6 months are $4,780.31 for total
amount of $552,388.45 (per Acct #251-0000-287.51-13). The remaining amount
eligible for collection is about $204,569. The total amount to be recovered through
impact fees is anticipated at 52% of original construction cost.
97-01 Sanitary Sewer ( Spring Creek – Pebble Hills) ( 2000 ac.) $98.39/LUE
This fee was implemented in December 1997 at 243.38/LUE and was revised to
the current amount in April of 2008. The CIP consisted of running a 15" sanitary
sewer line from the south end of the College Station Business Park westerly along
Alum Creek to the east ROW of Highway 6. The project was estimated to cost
$390,000 and was completed in 1999 at a cost of $214,270.87. Fees collected
over the last 6 months are $481.06 for total amount of $20,987.69 (per Acct #252-
0000-287.51-13). The remaining amount eligible for collection is about $182,379.
The total amount to be recovered through impact fees is anticipated at 95% of
original construction cost.
97-02B Sanitary Sewer ( Alum Creek – Nantucket) ( 608 ac. ) $59.42/LUE
This fee was implemented in April 1999 at $550.00/LUE and was revised to the
current amount in April of 2008. The CIP consists of running an 18" water line south
along the east ROW of Highway 6 approximately 4800'. The line was estimated to
cost $312,000 (the impact fee is based on an 8" line @ $165,000 ). A 2400' section
of the 18" line was constructed in 1999 from the south end at a total cost of
$342,977.73. Fees collected over the last 6 months are $0.00 for total amount of
$7,767.54 (per Acct #240-0000-287.51-13). The remaining amount eligible for
collection is about $303,345. The total amount to be recovered through impact fees
is anticipated at 91% of original construction cost.
99-01 Water ( Harley )( 158 ac. ) $769.91/LUE
49
This fee was initially implemented in June 2003 at $300.00/LUE and was revised to
the current amount in May of 2009. This CIP was constructed in two phases of
sanitary sewer line construction in compliance with the proposed construction in the
original report establishing the fee. Phase one crossed Wellborn Road and
terminated at Old Wellborn Road consisting of 2,347 linear feet of 18 inch sewer
line with a construction cost of $296,642. Phase two was completed in 2006 and
continued the line along Old Wellborn Road and terminated across RPR West.
Phase two consisted of 6,281 linear feet of 12 inch line and 2,062 linear feet of 18
inch line for a construction cost of $529,088 and a land cost of $87,133. The
design cost for the combined phases was $148,023. The total actual cost was
$1,091,886 which was less than the original report estimated at $1,596,137. Fees
collected over the last 6 months are $5,400 for total amount of $33,953.32 (per Acct
#253-0000-287.51-13). The remaining amount eligible for collection is about
$756,556. The total amount to be recovered through impact fees is anticipated at
72% of original construction cost.
03-02 Sanitary Sewer ( Steeplechase ) ( 715 ac. ) $357.74/LUE
As part of a previous Semi-Annual Report the impact of the newly adopted
Comprehensive Land Use Plan was evaluated. As presented in the Table below,
the densities expected with the Land Use Plan adopted in 2009 are significantly
different in several of the Impact Fee Areas. An update to incorporate these
changes has been in progress but needed to consider the Water and Wastewater
Master Plans that were under development, as well as, a City Wide Impact Fee
Study that is currently underway. Both projects are significant to the
aforementioned update.
Impact Fee Area
Effective
Buildout
LUE
Current
Impact
Fee Rate
Anticipated
Buildout
LUE
LUE
Adjustment
Remaining
Capital
Investment
to Recoup
92-01 Graham 1551 $ 316.07 1775 + 224 $ 18,000
97-01 Spring Creek 4425 $ 98.39 8384 + 3959 $205,000
97-02B Alum 3232 $ 59.42 2139 - 1093 $182,000
99-01 Harley 450 $ 769.91 440 - 10 $303,000
03-02 Steeplechase 2838 $ 357.74 7816 + 4987 $757,000
Total $1,465,000
Attachments
Land Use at Adoption Map per Impact Fee Area
: Impact Fee Service Areas Map
Current Land Use Map per Impact Fee Area
50
51
52
53
54
55
56
Effective Land Use Current Land Use
Density
LUE/Acre
1.00
1.62 (1.87)
2.10 (2.33)
2.87 (3.01)
1.00
13.6
3.77 (4.55)
4.07 (5.55)
0.00
13.00
0.4
4.5
0.00
*(#) indicates LUE for Water Impact Fee Area and only applies to the 99-01 Harley Impact Fee Area.
Density
LUE/Acre
0.00
1.00
0.20
6.59
4.19 (8.0)
4.52 (20)
4.07 (5.5)
3.77 (4.55)
1.62 (2.0)
2.00
0.00
0.20
57
February 10, 2011
Consent Agenda Item No. 2m
State Homeland Security Grant Program
To: David Neeley, Interim City Manager
From: Robert Alley, Fire Chief
Agenda Caption: Presentation, possible action and discussion regarding the approval of
the 2011 State Homeland Security grant applications.
Recommendation(s): Staff recommends approval of the 2011 State Homeland Security
grant applications to be submitted for consideration to the Brazos Valley Council of
Governments.
Summary: The Homeland Security Advisory Council has established new guidelines for the
2011 State Homeland Security Grant Program that requires the Chief Elected Official to sign
the grant applications worksheet. When funding becomes available and we receive the sub-
recipient agreement from the Texas Division of Emergency Management it will be presented
to Council for acceptance.
Budget & Financial Summary: This is an equipment grant and the City of College Station
has no matching funds committed. Dependent upon equipment requested future budgets
might include requests for O&M for equipment obtained.
Attachments:
2011 Tactical Equipment Enhancement worksheet (Police Department, $57,614.15)
2011 Alerting System worksheet (Fire Department, $139,129.00)
A Copy of these are on file in the City Secretary’s office
58
February 10, 2011
Consent Agenda Item No. 2n
Wellborn Road at F&B and Old College Traffic Signal
Interlocal Agreement
To: David Neeley, Interim City Manager
From: Chuck Gilman, P.E., Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding the amendment
of an Interlocal Agreement (ILA) between the Cities of College Station and Bryan for the
design costs of a traffic signal at the intersection of Wellborn Road with F&B and Old
College. This amendment will result in an increase to the existing ILA, and will not exceed
$15,000.
Relationship to Strategic Goals: I. Financially Sustainable City Providing Response to
Core Services and Infrastructure, and IV. Improving Multi Modal Transportation
Recommendation(s): Staff recommends approval of the ILA providing for College Station
to share the design costs.
Summary: The cities of College Station and Bryan are seeking to enhance safety and
improve the traffic flow through the Wellborn Road corridor at the intersections of F&B Road
and Old College Road. The proposed improvements in the area include the signalization of
the two intersections: Wellborn Road at F&B Road and Wellborn Road at Old College Road,
including adding a new signal at both intersections to improve safety and operations,
including communication, vehicle detection, and required traffic signal preemption for the
railroad.
The ILA provides for the two cities to equally share in the design costs associated with the
installation of a signal at the intersection of Wellborn Road with F&B and Old College in the
City of Bryan. The City of Bryan has hired an engineering firm to develop the design and
the City of College Station will pay one-half of the fees for this design. The initial design fee
was $42,000 with the City of College Station’s portion not to exceed $21,000.
Union Pacific Railroad has recently determined that the rail design costs for this project are
$30,000 to upgrade the railroad controller equipment and other infrastructure needed to
detect approaching trains and communicate with the traffic signal controller. Because these
improvements are for the benefit of motorists on the streets and not the train, UPRR
requires the local government to cover the costs. These costs will also be split between the
two cities. One-half of this amount added to the initial $21,000, brings the City of College
Station’s not to exceed amount to $36,000.
The City of College Station is participating in the design and construction of a signal at these
intersections because the location is near the City Limits, and citizens from College Station
utilize these intersections. In a similar project, the City of Bryan paid for one-half of the
design and construction costs for the University Drive (FM 60) and Copperfield intersection
signal.
A second ILA for the construction cost will be presented for Council consideration in the near
future.
Budget & Financial Summary: The City of College Station’s estimated total cost for this
signal (design and construction) is $250,000. These funds are budgeted in the Streets
Capital Improvement Projects Fund. Funding for this project will come from GOB funds
approved in 2008.
Attachments:
1. ILA
2. Location map
59
60
61
62
63
64
February 10, 2011
Consent Agenda Item No. 2o
Construction Contract #11-082 for
Lighting Upgrades at Wayne Smith Ballfield Parking Lot and
Veterans Park and Athletic Complex
To: David Neeley, Interim City Manager
From: David Schmitz, Interim Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion on a construction contract
with Marek Brothers Construction, Inc., in the amount of $77,971 for lighting upgrades (LED
lights to replace metal halide lights) at Wayne Smith Ballfield parking lot and Veterans Park
and Athletic complex, GG-1012 and GG-1013.
Recommendation(s): Staff recommends approval of the resolution and award of the
construction contract with Marek Brothers Construction, Inc. for the lighting upgrades in
Wayne Smith Ballfield parking lot and Veterans Park and Athletic Complex in the amount of
$77,971 and seventy five (75) construction days.
Summary: The proposed lighting upgrades include changing out the parking lot and street
light fixtures at both parks to LED light fixtures. This project will further two of the City’s
strategic goals to become a ‘Green Sustainable City’ as well as being a ‘Financially
Sustainable City’. This project is in keeping with the Green Parks and Recreation
Department Plan. It is projected that there will be a 50% or more savings on electricity, as
well as savings for maintenance, as the units last fifteen to twenty years before
replacement, compared to five years for the current system. Initial savings estimates
($8,000 - $10,000/yr) show an 8 – 10 year return on investment.
Budget & Financial Summary: Three (3) sealed, competitive bids were received and
opened on January 12, 2011. The bid summary is attached. Funds are available from the
Federal Stimulus package the City received this year.
Attachments:
1) Resolution
2) Bid Tab Number #11-25
3) Lighting Plan for Wayne Smith
4) Lighting Plan for Veterans Park
65
66
City of College Station - Purchasing Division
Bid Tabulation for #11-25
"Veterans and Wayne Smith Park Parking Lights"
Open Date: January 12, 2011 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE UNIT PRICE
TOTAL
PRICE
1 6 ea
Remove 6 existing light fixtures &install 6 LED fixtures at
Veterans Park $2,695.166 $16,171.00 $2,480.00 $14,880.00 $2,670.00 $16,020.00
2 25 ea
Remove 13 existing light fixtures &install 25 LED fixtures at
Wayne Smith Park $2,472.00 $61,800.00 $2,597.00 $64,925.00 $2,665.00 $66,625.00
Britt Rice Electric
(College Station, TX)
$82,645.00
90
Grand Total
75 60
Certification of Bid
Marek Brothers Construction,
Inc.
(College Station, TX)
Bayer Construction
(Bryan, TX)
Bid Bond
Acknowledged Addendums
Number of calendar days to substantial completion
$77,971.00 $79,805.00
Page 1 of 167
68
69
February 10, 2011
Consent Agenda Item No. 2p
Construction Contract #11-097 for Site Improvements in
W.A. Tarrow Park
To: David Neeley, Interim City Manager
From: David Schmitz, Interim Director, Parks and Recreation
Agenda Caption: Presentation, possible action and discussion on a construction contract
with Marek Brothers Construction, Inc., in the amount of $99,890, project #PK-1103, for
site improvements in W.A. Tarrow Park.
Recommendation(s): Staff recommends approval of the resolution and award of the
construction contract with Marek Brothers Construction, Inc., for the site improvements in
W.A. Tarrow Park, in the amount of $99,890, and sixty (60) construction days.
Summary: The proposed site improvements include the replacement of the playground
and swing set. It also includes the addition of a new concrete drinking fountain, concrete
walks, and trees for shade and fall color. The current play equipment is twenty-five (25)
years old and is past due for replacement.
Budget & Financial Summary: Seven (7) sealed, competitive bids were received and
opened on January 22, 2011. The bid summary is attached. Funds are available from the
Zone 6 Park Land Dedication Fund in the amount of $39,890, and from Community
Development Block Grant (CDBG) Funds in the amount of $60,000.
Attachments:
1. Resolution
2. Bid Tab #11-31
3. Plan for W.A. Tarrow Park
70
71
City of Bryan
Purchasing Department
Buyer Name:Requisition No.
Date Initials
Commodity Code(s):
Bill to:
Bids Distributed by
Pre-Bid Meeting Coordination Date/Time:
Target Completion Time: >$35K-8 Weeks <$35K-5 Weeks Actual
Addendums Issued
Bids Received and Tabulated
Requisition Amount:
Bid Notification E-Mail Sent
Legal Ads Submitted to Run On:
Schedule Placed on Calendars
Bids Published on Web
Specifications or Scope of Work Received
Bid Package Completed & Submitted for Dept. Approval
Bidders List Verified and Completed
Department Approval Received
Bill to:
Approval Date
Tabulation Posted to Web
PO Issued-Notice Provided to Dept.
File Maintenance Completed
Contracts Prepared, Signed by Vendor & Returned w/Insurance and Bonds
Contracts, Executed by the Vendor, Provided to City Secretary
City Council Approval
Executed Contracts Recv. From City Secretary
Place on Rolling Agenda
Tabulations Submitted for Dept. Approval
Evaluation Process Complete--Dept. Approval Recv.
Council Action Form Submitted
Executed Contract Provided to Vendor and Department
Mail Fax E-Mail
72
City of Bryan Purchasing Department
Bidders List #07- "Insert Bid Title"
Contact Firm Address CityST Zip Phone Fax E-mail Bid
Notification
Bid Issue
73
City of Bryan - Purchasing Department
Plan Holder List
RFB #07-XXX (Bid Name)
Company Name Phone Fax E-mail CD or Plans
74
City of College Station - Purchasing Division
Bid Tabulation for #11-31
"Tarrow Park Improvements"
Open Date: Friday, January 21, 2011 @ 2:00 p.m.
ITEM QTY UNIT DESCRIPTION
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
1 1 lot
Removeexistingplaygroundandgravel&
installnewplayground,concretebase,rubber
cushioning, drain line & concrete mow strips $44,850.00 $44,850.00 $43,413.00 $43,413.00 $41,000.00 $41,000.00 $56,650.000 $56,650.00 $61,315.32 $61,315.32 $52,928.40 $52,928.40 $81,967.00 $81,967.00
2 1 lot
Removeexistingswingset,gravel&install
newswings,concretebase,rubbercushioning
& concrete mow strips $39,058.00 $39,058.00 $28,913.00 $28,913.00 $32,000.00 $32,000.00 $37,525.00 $37,525.00 $4,238.12 $42,338.12 $45,367.20 $45,367.20 $21,802.00 $21,802.00
3 1 lot Remove concrete curbs & mow strips $2,275.00 $2,275.00 $1,250.00 $1,250.00 $3,000.00 $3,000.00 $1,900.00 $1,900.00 $1,713.14 $1,713.14 $2,520.40 $2,520.40 $2,539.00 $2,539.00
4 1 lot Add concrete paving $2,100.00 $2,100.00 $19,670.00 $19,670.00 $12,478.00 $12,478.00 $3,450.00 $3,450.00 $1,109.57 $1,109.57 $7,561.20 $7,561.20 $4,583.00 $4,583.00
5 1 lot
Removeexistingfountain,addnewfountain,
waterline & drain line $6,036.00 $6,036.00 $6,355.00 $6,355.00 $6,000.00 $6,000.00 $5,500.00 $5,500.00 $5,016.00 $5,016.00 $3,780.60 $3,780.60 $5,072.00 $5,072.00
6 1 lot Sand, prime, & paint existing climber $536.00 $536.00 $750.00 $750.00 $3,000.00 $3,000.00 $1,000.00 $1,000.00 $825.00 $825.00 $2,520.40 $2,520.40 $2,213.00 $2,213.00
7 1 lot Irrigation system $1,547.00 $1,547.00 $1,500.00 $1,500.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $2,310.00 $2,310.00 $5,040.80 $5,040.80 $2,021.00 $2,021.00
8 12 ea
ChinesePistachetreesinstalled&addsoiland
Bermuda sod & water for 2 weeks $200.50 $2,406.00 $225.00 $2,700.00 $266.67 $3,200.04 $345.83 $4,149.96 $268.58 $3,222.96 $315.05 $3,780.60 $2,700.00 $32,400.00
9 1 lot Install tree barricade fencing $475.00 $475.00 $450.00 $450.00 $2,500.00 $2,500.00 $1,550.00 $1,550.00 $1,713.44 $1,713.44 $1,260.20 $1,260.20 $525.00 $525.00
10 1 lot
Install6Kockoutroses,3gal.,4"bedmix,
topsoil and fertilizer $607.00 $607.00 $300.00 $300.00 $800.00 $800.00 $650.00 $650.00 $417.86 $417.86 $1,260.20 $1,260.20 $522.00 $522.00
85 60 35 60 70
Follis-Cole
Franklin, TX
$153,644.00
ü
ü
ü
Number of calendar days to substantial completion 60.00 30
Fuqua Construction Co.
Navasota, TX
$119,981.41
ü
ü
üBid Bond ü
Acknowledged Addendums (3)
ü
ü
ü
ü
VoX Construction, LLC
Bryan, TX
$126,020.00
ü
ü
üü
ü
BASE BID
$99,890.00 $105,301.00 $106,978.04
Certification of Bid
TOTAL BASE BID (ITEMS 1-12)
Marek Brothers College
Station, TX
OCC Construction College
Station, TX
ü
Dudley Construction College
Station, TX
$114,374.96
ü ü
ü ü
Don Jackson Consturction
Riesel, TX
Page 1 of 175
Summary of Bid Tabulation
ITB #09-84, Water Well No. 8
Opens: Thursday, August 13, 2009 @ 2:00 p.m.
76
14'3"
CLIMBER
SWINGS
REMOVE CONC.CURBING
& EXISTING PLAYGROUND
AS PART OF NEW PLAYGROUND
PROJECT
EXISTING
LIVE OAKS
12-18" CALIPERLUTHER ST.MONTCLAIR ST.TARROW PARKIMPROVEMENTSEXIST.
4" DRAINLINE,
APPROX.140'
LONG
REMOVE ALL EXISTING
ANGLED CURBING
REMOVE EXISTING
WOOD DRINKING
FOUNTAIN & ADD CONC.,APPROX.1'X1'
ADD TOPSOIL
& BERMUDA SOD
THIS AREA AFTER
GRAVEL& CURB
IS REMOVED
ADD FILL SOIL,
COMPACT,AND ADD
CONCRETE,4" THICK
EXISTING
CONCRETE
WALKS30'EXIST.
EXIST.
43
'
ADD CONC.
MOW STRIP,
1' WIDE X 47' LONG
INSTALL 2 BOWL DRINKING
FOUNTAIN,EXPOSED AGGREGATE
CONCRETE,HAWS # 3150
ADD 2" DRAINLINE FROM FOUNTAIN
CONNECT TO 4" DRAINLINE
ADD 3/4" SCH.40 PVC
WATER LINE
DOWEL INTO EXISTING WALKS
#3 BARS,18" O.C.
EXTEND INTO
NEW PLAYGROUND
AREA
SAND,PRIME WITH
GALV.PRIMER,AND PAINT
2 COATS OF GLOSS ENAMEL
ON CLIMBER AND TOP PORTION
OF SWING SET.
(NOTE:CURBING IS
DOWELLED INTO EXIST.WALKS)
REMOVE
EXIST.
PEA GRAVEL
REMOVE
EXIST.
PEA GRAVEL
REMOVE ALL EXISTING
ANGLED CURBING
(NOTE:CURBING IS
DOWELLED INTO EXIST.WALKS)
ADD 4" CONCRETE SLAB,MOW STRIP, AND RECYCLED
BONDED RUBBER SURFACING,4" THICK,RE:SPECS
ADD 4" CONCRETE SLAB AND RECYCLEDBONDED RUBBER SURFACING,4" THICK
4'$#45
4#&+75
6*+%-%10%4'6'$#5'
%10%4'6'
/19564+2
4'%;%.'&$10&'&47$$'4
574(#%+0)6*+%-
4' 52'%5
016' %41905.12'+06'4+14#4'#61
&4#+01((1(2.#;)4170&574(#%'
SECTION: PLAYGROUND SURFACING & MOW STRIP
SECTION:CONCRETE SECTION
FORM TREE WELL
FROM TOPSOIL 6"
ABOVE EXIST.GRADE,THEN ADD MULCH6"
9-28-10
PETER B.VANECEK
EXIST.CONC.WALKS
WELLBORN RDLUTHERMONTCLAIR HOLLEMAN DR.ELEANOR
W.A.TARROW PARK
LOCATION MAP
1/2 1/2
1/21/21/2SOUTHGATE VILLAGE APTS.
PLAYGROUND
LOCATION
SCALE:1"=10'PLAYGROUND AREA
42'
23'6"
30'
ADD 4" CONCRETE SLAB AND RECYCLED
BONDED RUBBER SURFACING,4" THICK
1
1/23/43/43/4ADD 12 CHINESE PISTACHE TREES
30 GAL.,35' O.C.
ADD 1"HUNTER SRV VALVE
& 2 ZONE BATTERY OPER.
CONTROLLER
EXIST.METER
REPLACE EXIST.DBL.CHECK VALVE
& BATT.OPER.CONTROLLER/VALVE
CLIMBER
EXIST.
AFTER REMOVAL OF ANGLED CURBING
ADD 4" THK. X 12" WIDE CONCRETE MOW STRIP
4 SECTIONS
ADD 4" CONCRETE SLAB AND RECYCLED
BONDED RUBBER SURFACING,4" THICK,RE:SPECS
36'4"
5'6"
13'
REMOVE ALL EXISTING
ANGLED CURBING
ALL 10 SECTIONS
15'9"
SCALE:1"=10'SWING& CLIMBER AREA
HUNTER SVC-200 &
DC LATCHING SOLENOID#458200
(HUNTER SVC-100-VALVE
CONCRETE TO HAVE #3 REBARS,12" O.C.BOTH WAYS
4' THICK,3000 PSI
SLOPE SLAB TOWARD CORNER
WITH DRAIN PIPE
ADD CONC.MOW
STRIP ,RE:DETAIL
THIS SHEET SLOPE4" SLOTTED DRAINPIPE
EXIST.4" DRAINPIPE
TIE INTO NEW PIPE
INSIDE PLAY AREA
4'$#451%$16*9#;5
016' /19564+2 %10%61$'%100'%6'&61)'6*'49*'4'6*'4'+501&4#+02+2'
8"
4" EXIST.DRAINPIPE
4" SLOTTED DRAINPIPE
INSTALL FLOOD BUBBLER
NOZZLES,1" ABOVE MULCH
TORO #514-20,ADJUST SO ALL
EMIT SAME AMT.OF WATER
REMOVE EXISTING SWING SET AND REPLACE WITH NEW ONE
BURKE # 550-0089/090 2 BAY HEAVY DUTY ARCH SWING WITH 2 STRAP SEATS
AND 2 RUBBER INFANT SEATS
32'
SEE NEXT SHEET FOR POST SPACING
CONC.TO HAVE #3 REBARS,18" O.C.BOTH WAYS
TORO BUBBLER NOZZLE
# 514-20(FLOOD BUBBLER)
1/2" CLASS PVC
6" MIN.DEPTH
OR RAINBIRD PRESS.COMPENSATING BUBBLERS1" ABOVE MULCH (NOT BURIED IN MULCH)
2 INFANT SEATS
SAND,PRIME,AND PAINT
REMOVE CONC.MOW STRIP
REMOVE CONC.MOW STRIP
INSTALL TREE BARRICADE FENCING
1/2
1/2
3/4 1/2
REMOVE AND ADD CONCRETE IN EXIST.WALK
4' X 5' AREA, DOWEL INTO EXIST.CONC,#3 BARS,16" O.C.
CLEAN EXIST.JOINTS AND ADDSONNEBORN FILLER
ADD 2" X 4" BOXED AREA IN CONCRETE
REMOVE EXIST.SWINGSET AND GRAVEL,
INSTALL NEW BURKE SWING SET,2 BAYS,# 550-0089/090
WITH 2 STRAP SEATS,# 5500041 AND 2 TOT SEATS ,# 5500043
KILL GRASSS,ADD 4"
BED MIX SOIL,13-13-13 FERTILIZER,
AND 6 KNOCKOUT ROSES,3 GAL.
ADD 2 POP UP SPRAYS
4' X 30' SST.NOZZLES
1/2
1/2
1/2
EXIST.IRRIG.
THIS BED
1/2
KEEP GRASS WATEREDFOR 2 WEEKS
EXIST.WALKS
EXIST.WALKS
314314
31231
4
77
February 10, 2011
Regular Agenda Item No. 1
Public Hearing and Consideration of Budget Amendment # 1
To: David Neeley, Interim City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Public Hearing, presentation, possible action, and discussion on
an ordinance Budget Amendment #1 amending ordinance number 3290 which will
amend the budget for the 2010-2011 Fiscal Year in the amount of $3,187,407 and
presentation, possible action and discussion on two interfund transfers, one
interdepartmental transfer, personnel transfers and the encumbrance roll.
Recommendation(s): Staff recommends the City Council hold the public hearing
on Budget Amendment #1 and approve the budget amendment ordinance.
Summary: The proposed budget amendment is to increase the appropriations for
the items listed below by $3,187,407. The charter of the City of College Station
provides for the City Council to amend the annual budget in the event there are
revenues available to cover increased expenditures and after holding a public hearing
on such budget amendment. A number of items have been identified that need to be
considered in a budget amendment. Attached is a list of the items in the proposed
budget amendment.
Budget & Financial Summary: The City has resources or can reasonably expect
resources to cover each of the appropriations in this budget amendment. $2,000,000
of this budget amendment is for a Sanitary Sewer Lift Station. $1,125,407 is for
FY2010 budgeted expenditures that were not able to be completed in FY2010. The
attached list has the complete description of the items included in this proposed
budget amendment.
Attachments:
1. Budget Amendment #1 Detail List, Budget transfer detail list
2. Ordinance
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Fiscal Year 2010 – 2011 Budget Amendment # 1 Detail Listing
The proposed budget amendment is to increase the appropriations for the items listed below by $3,187,407. When
budget adjustments between Departments and/or Funds are necessary, Council approval is required. This
amendment includes transfers of personnel, inter-departmental budgets, and two inter-fund transfers which require
Council approval. This proposed budget amendment includes an encumbrance roll forward from FY2010 and two
contingency transfers. Contingency transfers do not increase or decrease the overall budget. Rather, the
contingency transfers shift resources within a fund. Contingency transfers greater than $15,000 require Council
approval and are therefore included as part of this Budget Amendment documentation.
1. Sanitary Sewer Lift Station (Scott and White) – $2,000,000 ($1,500,000 Budget Amendment in Wastewater
and $500,000 Budget Amendment in Economic Development Fund)
The proposed Scott & White Hospital, located at the southeast corner of North State Highway 6 and Rock
Prairie Road, will need sewer service by June 2012. A development agreement approved by Council on
November 22, 2010 included a plan for the construction of a new lift station that will provide sewer service
to the proposed Scott & White Hospital. The estimated total cost for this project (design and construction) is
$1,500,000. Funds for this project will come from several sources: $500,000 will come from the Wastewater
Capital Improvement Projects Fund, $500,000 will come from the Economic Development Fund, $250,000
will be the cash contribution from Scott and White, and $250,000 will come from Scott and White in the
form of a land donation for a future water tower. The land being donated is valued at $250,000 and will
offset a future necessary land purchase by the Water Fund.
This budget amendment item will appropriate $1,500,000 to the Wastewater Fund for the design and
construction of this project. Current and forecasted wastewater utility rates do not support the addition of
the project without a corresponding rate increase. Therefore, construction on the South Knoll/The Glade
Rehabilitation project will be deferred until the potential budget shortfall can be addressed. The item will
also appropriate $500,000 to the Economic Development Fund for transfer to the Wastewater Fund. The
cash and land donation from Scott and White will be received once the project is complete and proceeds will
be credited to the Wastewater Fund.
2. Lick Creek Hike and Bike Trail (ST1104) - $50,000 (Budget Amendment)
As part of the approved budget, $50,000 was included as the FY11 estimate for the Lick Creek Hike and Bike
Trail project. These funds are for a preliminary engineering report. The appropriation for this component of
the project was inadvertently not included in the overall capital appropriations. The Lick Creek Hike and Bike
Trail project was approved as part of the 2008 GOB package. This item will appropriate budget for the
preliminary engineering component of the project.
3. Encumbrance Roll - $1,125,407 (Budget Amendment)
Several expenditures were not completed in FY2010 due to timing issues. These purchases were budgeted
and encumbered in FY2010, but were not received until FY2011. The General Fund purchases include
$129,735 in Educational Channel 19, software/hardware, and grant purchases. Other funds include:
$245,539 for the Medical Corridor Study; $187,466 for ARRA Grant construction; $365,270 in Parking Garage
expenditures; $104,876 in Equipment Replacement expenditures; and various other purchases totaling
$92,521. The encumbrance roll increases the budget appropriation in each of the appropriate funds.
4. Replacement of Stolen John Deere Gator - $12,000 (Budget Amendment & Interfund Transfer)
This item is for the replacement of a John Deere Gator that was stolen from the College Station Water Pump
Station in Bryan in the amount of $12,000. A police report was filed, however the vehicle was not recovered.
The Property Casualty Fund is the City’s self-insurance and will pay to replace the vehicle. All vehicle
purchases are made out of the Equipment Replacement Fund. Therefore, $12,000 will need to be budgeted
in the Equipment Replacement Fund for this purchase. This item also approves a transfer from the Property
79
Casualty Fund to the Equipment Replacement Fund for this purchase. Funds are available in the Property
Casualty Fund for this transfer.
5. Transfer and Reclassification of 1 Position (FTE and Expenditure Budgets) from Public Works Department
to Water Services Department resulting in $0 impact to the total City appropriations (Inter-Fund Budget
Transfer)
This item is for the transfer of 1 FTE position, including associated salary & benefits budgets ($59,410), from
the Traffic Signs & Signals division in the Public Works Department in the General Fund to the Wastewater
Treatment division in Water Services Department in the Wastewater Fund. This position is currently
classified as a Signal Technician in Public Works and will be reclassified to a SCADA Technician in the
Wastewater fund. Funds are available in the General Fund for this transfer.
6. Transfer 2 Irrigation Specialists (FTE and Expenditure Budgets) from Parks and Recreation department to
Public Works department resulting in $0 impact to the total City appropriations (General Fund Inter-
Department Budget Transfer)
This item is for the transfer of 2 FTE positions, including associated salary & benefits budgets ($57,413), from
the Parks and Recreation Department to the Public Works Department as part of the City’s consolidation of
contracted mowing and landscaping activities. In addition to the positions, the expenditure budgets
associated with two vehicles, including replacement funding, maintenance funding, and fuel ($6,538) will be
transferred from Parks and Recreation to Public Works. Funds are available in the General Fund for this
transfer.
7. Transfer Positions, Revenue Budgets and Expenditure Budgets from the General Fund and Xtra Education
Fund to the Recreation Fund resulting in $0 impact to the total City appropriations (Inter-Fund Transfers)
This item completes the transfer of FTEs, revenue budgets and expenditure budgets for Phase II of the
creation of the Recreation Fund. The Recreation Fund will be used to monitor the fees and expenditures
associated with several programs within the Parks and Recreation Department.
8. Higher Ground Public Safety Call & Radio Recording Hardware - $20,196 (Contingency Transfer to Police
Department resulting in $0 impact to the total City appropriations)
This item is for the replacement of the hardware of the Higher Ground system that records all incoming
radio traffic and dispatch emergency & non-emergency telephones. The system runs 24 hours a day, 7 days
a week and this amount of stress on the system has caused severe hardware issues recently, which has
caused the system to be offline for up to 14 hours at a time. Along with replacing the hardware, the Police
Department has received grant funding for call review software that will serve has quality control for the
City’s emergency dispatch operations. The replacement of this hardware will allow for the purchase and
implementation of the call review software. Funds are available in General Fund contingency for this
transfer.
9. Police Mobile Data Terminal (MDT) Aircards - $17,020 (Contingency Transfer to Police Department
resulting in $0 impact to the total City appropriations)
This item is for the installation and monthly service fees for aircards to be installed in the Police
Departments MDT’s for cellular data transfer of information to Police Headquarters. The current system
used by patrol officers to sync data with dispatch is outdated and beginning to have failures. Transitioning
the MDT units to aircards will allow officers to more reliably and efficiently sync important public safety
data. Funds are available in General Fund contingency for this transfer.
80
81
February 10, 2011
Regular Agenda Item No. 2
Victoria Avenue Roadway Extension
Construction Bid Advertisement Public Hearing
To: David Neeley, Interim City Manager
From: Chuck Gilman, P.E., Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action and discussion concerning
approval to proceed with an advertisement to solicit construction bids for improvements to
Victoria Avenue from its current terminus to SH 40 (William D. Fitch Parkway).
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends proceeding with advertising and bidding for
these improvements.
Summary: College Station ISD is presently constructing a new high school on the
southwest corner of Barron Road and Victoria Avenue. The high school is scheduled to open
in August 2012. This roadway extension will improve traffic circulation around the new
school.
The thoroughfare plan classifies Victoria Avenue as a major collector. The roadway section
will have two travel lanes, a continuous two way center turn lane, bike lanes, and sidewalks.
The project also includes a water line extension, sanitary sewer line improvements, storm
drainage, and street lighting.
The design is complete and Staff is seeking permission to solicit construction bids.
Budget & Financial Summary: Funds in the amount of $2,455,000 are budgeted in the
Streets Capital Improvement Projects Fund for the Victoria Avenue Project. These funds are
part of the 2008 General Obligation Bond funds. Funds in the amount of $323,979.92 have
been expended or committed to date, leaving a balance of $2,131,020.08 for future
expenses. In addition, funds in the amount of $228,375 are budgeted in the Water Capital
Improvement Projects Fund and funds in the amount of $25,556 are budgeted in the
Wastewater Capital Improvement Projects Fund for the water and wastewater components
of this project.
Attachments:
1. Location Map
82
February 10, 2011
Regular Agenda Item No. 3
Committee & Board Appointments
To: David Neeley, Interim City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion on appointments to fill
vacancies on the following committees and boards.
Convention and Visitors Bureau
Audit Committee
Summary: The following individuals are appointed by the City Council to represent the City
of College Station on joint boards and committees with other governmental agencies and
community groups.
Convention and Visitors Bureau
Hunter Goodwin
Dave Ruesink
John Crompton
Audit Committee
Nancy Berry
Jess Fields
Vacant
Attachments: None
84