HomeMy WebLinkAbout01/27/2011 - Regular Agenda Packet - City CouncilTable of Contents
Agenda 3
Item 2a - Minutes
WKSHP011311 7
RM011311 12
Item 2b - Second Quarter Arts Council of Brazos Valley
Operations & Maintenance Funding Agreements
Coversheet revised 20
Item 2c - Victoria Avenue Wetland Mitigation Credits Purchase
Coversheet revised 21
Location Map 22
Resolution 23
Invoice 24
Item 2d - Greens Prairie Trail Speed Limit Reduction
Coversheet revised 25
Location Map 26
Ordinance 27
Item 2e - Carter Creek Wastewater Treatment Plant Headworks
Design Contract
Coversheet revised 29
Location Map 30
Resolution 31
Item 2f - FM 2818/Jones Butler Waterline Relocation
Construction Contract
Coversheet revised 32
Location Map 33
Resolution 34
Bid Tabulation 35
Item 2g - Construction Contract #11-073 for Brothers Pond Park
Improvements
Coversheet revised 36
1 - Resolution - Brothers Pond Park 37
2 - Brothers Pond Park Improvements Bid Tab 11-24 38
3 - Construction Plan - Brothers Pond Park
Improvements 39
item 2h - 2010 Prescription Drug Claims Additional
Authorization
Coversheet revised 40
No. 1 - Budget Amendment #1
Coversheet revised 41
List 42
Ordinance 44
No. 2 - UDO Amendment – Micro-Industrial Uses
Coversheet revised 45
Ordinance 46
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P&Z Draft meeting minutes 53
No. 3 - Hawthorn Street On-street Parking Removal
Coversheet revised 55
Ordinance 56
Letters from Residents 61
No. 4 - Longmire Drive On-street Parking Removal
Coversheet revised 68
Location Map 69
Ordinance 70
No. 5 - Ordinance Establishing Annexation Public Hearings and
Authorizing Preparation of Annexation Service Plan
Coversheet revised 73
Annexation Timeline 74
Ordinance 75
No. 6 - Certification of Recall Petitions
Coversheet Certification of Recall Petitions 82
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Mayor Council members
Nancy Berry Jess Fields
Mayor Pro Tem Dennis Maloney
John Crompton Katy-Marie Lyles
City Manager Dave Ruesink
Glenn Brown Jana McMillan
Agenda
College Station City Council
Regular Meeting
Thursday, January 27, 2011 at 7:00 PM
City Hall Council Chamber, 1101 Texas Avenue
College Station, Texas
1. Pledge of Allegiance, Invocation, Consider absence request.
Hear Visitors: A citizen may address the City Council on any item which does not appear on the posted
Agenda. Registration forms are available in the lobby and at the desk of the City Secretary. This form should
be completed and delivered to the City Secretary by 5:30 pm. Please limit remarks to three minutes. A timer
alarm will sound after 2 1/2 minutes to signal thirty seconds remaining to conclude your remarks. The City
Council will receive the information, ask staff to look into the matter, or place the issue on a future agenda.
Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack
other speakers, Council or staff.
Consent Agenda
Individuals who wish to address the City Council on a consent or regular agenda item not posted as a public
hearing shall register with the City Secretary prior to the Mayor’s reading of the agenda item. Registration
forms are available in the lobby and at the desk of the City Secretary. The Mayor will recognize individuals
who wish to come forward to speak for or against the item. The speaker will state their name and address for
the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining for
remarks.
2. Presentation, possible action and discussion of consent agenda items which consists of ministerial or
"housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the
Council.
a. Presentation, possible action, and discussion of minutes for January 11, 2011 Special Meeting and January
13, 2011 Workshop and Regular Council Meeting.
b. Presentation, possible action and discussion on two (2) operations and maintenance funding agreements
between the City of College Station and the Arts Council of Brazos Valley for the 2nd Quarter of FY11
(January 1 – March 31) totaling $41,000.
c. Presentation, possible action and discussion regarding a resolution to purchase 2.4 Wetland Mitigation
Credits from OXBOW Investments, Inc. in the amount of $60,000.00 for the Victoria Avenue Extension
Project.
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Thursday, January 27, 2011
d. Presentation, possible action, and discussion on an ordinance amending Chapter 10, Section 3E (2)(i)(11),
of the College Station Code of Ordinances by changing the posted speed limit on the section of Greens
Prairie Trail from the Western City Limits to approximately 1,000 feet west of the Greens Prairie Road /
Woodlake Intersection from 60 mph to 45 mph.
e. Presentation, possible action, and discussion on a Professional Services Contract with Bury+Partners, Inc.,
in the amount of $339,210, for the design, bidding, construction materials testing, and construction
administration services for the Carter Creek Wastewater Treatment Plant Headworks Project.
f. Presentation, possible action, and discussion regarding Construction Contract (Contract No.11-093) with
D&S Contracting in the amount of $168,816.40 for the relocation of a water line at the intersection of FM
2818 and Jones Butler.
g. Presentation, possible action, and discussion regarding a resolution awarding the bid and approval of a
construction contract (Contract Number #11-073) with OCC Construction Corp., for improvements in
Brothers Pond Park. The amount is for $205,025.
h. Presentation, possible action, and discussion to ratify additional claims paid in the amount of $140,910.01
for the 2010 Caremark prescription claims expenses and projected run-off claims.
Regular Agenda
Individuals who wish to address the City Council on a regular agenda item not posted as a public hearing
shall register with the City Secretary prior to the Mayor’s reading of the agenda item. The Mayor will
recognize you to come forward to speak for or against the item. The speaker will state their name and address
for the record and allowed three minutes. A timer will sound at 2 1/2 minutes to signal thirty seconds remaining
for remarks.
Individuals who wish to address the City Council on an item posted as a public hearing shall register with the
City Secretary prior to the Mayor’s announcement to open the public hearing. The Mayor will recognize
individuals who wish to come forward to speak for or against the item. The speaker will state their name and
address for the record and allowed three minutes. A timer alarm will sound at 2 1/2 minutes to signal thirty
seconds remaining to conclude remarks. After a public hearing is closed, there shall be no additional public
comments. If Council needs additional information from the general public, some limited comments may be
allowed at the discretion of the Mayor.
If an individual does not wish to address the City Council, but still wishes to be recorded in the official minutes
as being in support or opposition to an agenda item, the individual may complete the registration form provided
in the lobby by providing the name, address, and comments about a city related subject. These comments will
be referred to the City Council and City Manager.
1. Public Hearing, presentation, possible action, and discussion on an ordinance Budget Amendment #1
amending ordinance number 3290 which will amend the budget for the 2010-2011 Fiscal Year in the amount of
$3,187,407 and presentation, possible action and discussion on two interfund transfers, one interdepartmental
transfer, personnel transfers and the encumbrance roll.
2. Public Hearing, presentation, possible action, and discussion on an amendment to the “Unified Development
Ordinance” Sections 6.2 "Types of Uses", 6.3 "Specific Use Standards", and Section 11.2 “Defined Terms” of
the Code of Ordinances of the City of College Station, Texas, specifically related to Micro-Industrial uses.
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Thursday, January 27, 2011
3. Public Hearing, presentation, possible action and discussion of an ordinance amending Chapter 10 “Traffic
Code”, to remove parking along the west and south sides of Hawthorn Street and allow parking on the north and
east sides.
4. Public Hearing, presentation, possible action and discussion of an ordinance amending Chapter 10 “Traffic
Code”, to remove parking along the east side of Longmire Drive between FM 2818 and Valley View Drive.
5. Presentation, possible action, and discussion regarding an ordinance directing staff to prepare a service plan
and setting out public hearing dates and times for the annexation of approximately 681 acres on the southwest
side of College Station generally known as the Wellborn area.
6. Presentation, possible action, and discussion regarding the City Secretary’s submission of three recall
petitions to the City Council and certifying as to the sufficiency and compliance of the petitions with the
provisions in Article X of the City Charter.
7. Adjourn.
If litigation issues arise to the posted subject matter of this Council Meeting an executive session will be held.
APPROVED:
________________________________
City Manager
Notice is hereby given that a Regular Meeting of the City Council of the City of College Station, Texas will be
held on the Thursday, January 27, 2011 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue,
College Station, Texas. The following subjects will be discussed, to wit: See Agenda.
Posted this 24th day of January, 2011 at 5:00 p.m.
________________________________
City Secretary
I, the undersigned, do hereby certify that the above Notice of Meeting of the Governing Body of the City of
College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said
notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website,
www.cstx.gov . The Agenda and Notice are readily accessible to the general public at all times. Said Notice
and Agenda were posted on January 24, 2011 at 5:00 p.m. and remained so posted continuously for at least 72
hours proceeding the scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following
date and time: __________________________ by ________________________.
Dated this _____day of ________________, 2011 By______________________________________
Subscribed and sworn to before me on this the _____day of ________________, 2011.
______________________________
Notary Public – Brazos County, Texas My commission expires: ___________
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Thursday, January 27, 2011
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made
48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on
www.cstx.gov . Council meetings are broadcast live on Cable Access Channel 19.
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MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
JANUARY 13, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Jana McMillan
Dave Ruesink
City Staff:
Glenn Brown, City Manager
Kathy Merrill, Assistant City Manager
David Neeley, Assistant City Manager
Carla Robinson, Interim City Attorney
Sherry Mashburn, City Secretary
Merribeth Kahlich, Council Administrative Services Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Nancy Berry at 3:05 p.m. on Thursday, January 13, 2011 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842.
1. Presentation, possible action, and discussion on items listed on the consent agenda.
No items were pulled from the Consent Agenda.
Mayor Berry noted that items “2r” and “2t” were contracts awarded to local businesses.
2. Presentation, possible action, and discussion regarding imposition of service fees for
credit card payments.
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Cheryl Turney, Assistant Finance Director, explained credit card convenience fees and provided
a brief history. It began as a customer service initiative in 2001, primarily for out-of-town
parents to pay utility bills for resident students. In 2003 it was expanded to include Municipal
Court; in 2004 Parks and Recreation joined in. Gross receipts have increased 300% since 2005.
75% of our total fees come from the Utility Department. Staff recommendations include: (1)
adopt an ordinance authorizing credit card convenience fees; (2) authorize staff to implement a
fee where feasible and cost effective to recover as much of the processing fees as possible; (3)
begin with Court/Jail; and (4) do not allow credit card payment for hotel/motel taxes.
Council agreed with staff’s recommendations and directed staff to research the implications of
providing a discount to those customers that pay by draft, cash or check and to bring that
information back at a later time.
3. Presentation, possible action, and discussion regarding a presentation on the real
property owned by the City of College Station.
Chuck Gilman, Director of Capital Projects, presented information on the City’s land holdings.
3,878 acres are currently owned by the City. Of this, Water/Wastewater purchased 1,325 acres,
most of which was purchased in the last five years for future ground water wells. He also
provided information on the approximate land values of several tracts.
4. Presentation, possible action, and discussion regarding revisions to certain change order
provisions in our standard contracts for professional services.
Chuck Gilman, Director of Public Works, presented proposed changes to professional services
change orders. A resolution was approved November 22, 2010 to increase staff efficiency and
allow the City Manager to approve as needed. The proposed revision will keep the same level of
authority with the City Manger for contracts under $50,000 and expand his authority to address
changes to contracts over $50,000 as long as does it does not exceed 25% of the original contract
amount or is greater than $25,000.
5. Presentation, possible action, and discussion regarding an update on the status of the
animal shelter and the available options for Animal Control in 2011.
This item was not discussed.
6. Presentation, possible action, and discussion regarding possible agenda topics for the
Council’s mid-year retreat scheduled for January 21, 2011.
Additional topics requested are:
· Redistricting process (Maloney)
· Executive Session (Lyles)
· Process for liquidating any City-owned land holdings (Fields)
7. Council Calendar
· January 17 City Offices Closed – HOLIDAY
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· January 20 B/CS Chamber of Commerce-Business after Hours at Briarcrest
Country Club, 5:30 p.m.
· January 21 Council Retreat at 8:00 a.m.
· January 24 IGC Meeting at BVCOG, 12:00 p.m.
· January 25 Economic Outlook Conference at the Hilton, 8:15 a.m.
· January 27 City Council Workshop/Regular Meeting at 3:00 & 7:00 p.m.
· January 28 Retirement Reception-Glenn Brown in Council Chambers, 3:00 p.m.
8. Presentation, possible action, and discussion on future agenda items: a Council Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall
be limited to a proposal to place the subject on an agenda for a subsequent meeting.
Councilmember McMillan requested a discussion on the development of a review process
following completion of capital improvement projects. There was no consensus.
Councilmember Fields requested having different civic organizations present the Pledge of
Allegiance at Council meetings. There was no consensus.
9. Discussion, review and possible action regarding the following meetings: Arts Council of
the Brazos Valley, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Wide
Area Communications Task Force, BVSWMA, BVWACS. Cemetery Committee, Code
Review Committee, Design Review Board, Historic Preservation Committee, Interfaith
Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review
Committee, Landmark Commission, Library Board, Mayor’s Council on Physical Fitness,
Mayor’s Development Forum, Metropolitan Planning Organization, National League of
Cities, Outside Agency Funding Review, Parks and Recreation Board, Planning and
Zoning Commission, Research Valley Partnership, Regional Transportation Committee for
Council of Governments, Signature Event Task Force, Sister City Association, TAMU
Student Senate, Texas Municipal League, Transportation Committee, Wolf Pen Creek
Oversight Committee, Zoning Board of Adjustments.
Councilmember Ruesink reported he attended the open house at the Senior Center, and he is now
a charter member. He was impressed with the out pouring of attendees. The center is moving in
the direction the City hoped it would go.
Councilmember Crompton reported on his CVB meeting. They expect to have early
recommendations this spring regarding the highest and best use of HOT tax.
Councilmember Maloney reported on the Bicycle, Pedestrian and Greenways Advisory Board.
They want to highlight TAMU and the College Station community as family friendly. They are
planning a 100-mile race in May.
Mayor Berry reported on the MPO policy meeting.
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10. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney,
§551.074-Personnel, and §551.08-Deliberation Regarding Economic Development Negotiation,
the College Station City Council convened into Executive Session at 5:01 p.m. on Thursday,
January 13, 2011 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to
wit:
· City of Bryan’s application with TCEQ for water & sewer permits in Westside/Highway
60 area, near Brushy Water Supply Corporation to decertify City of College Station and
certify City of Bryan
· City of Bryan suit filed against College Station, Legal issues and advise on Brazos Valley
Solid Waste Management Agency contract, on proposed methane gas contract
· Water CCN / 2002 Annexation / Wellborn Water Supply Corporation
· Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn
McIlhaney, and Ben White
· Chavers et al v. Tyrone Morrow, Michael Ikner, City of Bryan, City of College Station, et
al
· Clancey v. College Station, Glenn Brown, and Kathy Merrill
B. Consultation with Attorney to seek legal advice; to wit:
· Legal Issues Related to Wellborn Annexation
· Legal Issues Related to Recall Petitions
· Legal Issues of purchase and lease back to Arts Council
· Legal advice regarding the attorney-client privilege
· Discussion of Legal Issues Regarding: Creation of a Special Biocorridor District
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
· City Manager
· City Council Self-Evaluation
D. Deliberation on Economic Incentive Negotiations; to wit:
· Global Event Group
The Executive Session adjourned at 6:45 p.m. on Thursday, January 13, 2011.
No action was required from Executive Session.
11. Adjournment
MOTION: There being no objection, Mayor Berry adjourned the workshop of the College
Station City Council at 6:45 p.m. on Thursday, January 13, 2011.
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________________________
Nancy Berry, Mayor
ATTEST:
_______________________
Sherry Mashburn, City Secretary
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RM011311 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
JANUARY 13, 2011
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Nancy Berry
Council:
John Crompton
Jess Fields
Dennis Maloney
Katy-Marie Lyles
Jana McMillan
Dave Ruesink
City Staff:
Glenn Brown, City Manager
Kathy Merrill, Assistant City Manager
David Neeley, Assistant City Manager
Carla Robinson, Interim City Attorney
Sherry Mashburn, City Secretary
Merribeth Kahlich, Council Administrative Services Coordinator
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called to
order by Mayor Nancy Berry at 7:02 p.m. on Thursday, January 13, 2011 in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77842.
1. Pledge of Allegiance, Invocation, consider absence request.
· Citizen Comments
Patrick Gendron, 205 Lampwick Circle, reported the Chimney Hill residents would be providing
a presentation during Regular Item 4.
Linda Hale, 4042 Cody Drive, stated there are problems larger than the Wellborn issue. She said
the government needs to stop looking at citizens’ money and property as its own to do with as it
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RM011311 Minutes Page 2
wishes. The government needs to look at how it impacts those who have worked hard to buy a
piece of property and consider how its actions are impacting citizens in those jurisdictions. She
wants the government to tighten its belt like she will have to do if she is annexed and has to pay
taxes.
Timothy Delasandro, 3105 Larkspur Circle, reported that a month ago citizens began a petition
drive to recall members of Council. It was not personal. They have collected more than 10,000
signatures. The people of College Station are speaking to this Council. This will permanently
change the makeup of this council. The petition is the start of the process. Regardless of an
April annexation vote, Wellborn will have a voice in its future.
Carol Fountain, 14380 Cheyenne Drive, because of the national government she has had an
opportunity to present her views on what is happening to her. The fact she can live in an area
and not have a vote on what happens is incomprehensible and not fair. She only wants the right
to vote. She asked the Council to put annexation of Wellborn on the ballot and give College
Station citizens and Wellborn citizens a vote. The law does not say the City has to grab land. It
is not constitutional that she cannot have a say in that. If this is put to a vote of the citizens, she
will abide by the decision of the people.
Brian Alg, Longmire Court, stated that two of the Council indicated they would allow for a
separate Wellborn. They should not be allowed to change their minds. He understands the
choice to push forward to annex is not irreversible. This is a violation of Wellborn’s rights.
Mayor Berry acknowledged that she supports the unification of Bryan and College Station. He
noted that we live where we live because we prefer different things. The government should be
tolerant of those differences. He asked the Council to please table the Wellborn annexation and
focus on the issues many campaigned on. There are things of more urgency.
CONSENT AGENDA
2a.Presentation, possible action, and discussion of minutes for December 9, 2010 Workshop
and Regular Council Meeting.
2b. Presentation, possible action and discussion on the second reading of a franchise
agreement amendment with Brazos Valley Recycling to add the collection of food waste for
the purpose of recycling, multifamily apartments and commercial businesses to its
agreement.
2c. Presentation, possible action, and discussion regarding approval of an Interlocal
Agreement between the City of College Station and BVSWMA Inc. detailing
communications services to be provided to BVSWMA by the City of College Station and
setting the initial fees for those services.
2d. Presentation, possible action, and discussion regarding the authorization for the Mayor
to execute the easement agreement of a utility easements located on the Texas A&M
University System Property for the purpose of relocating underground fiber optic cable.
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2e. Presentation, possible action, and discussion regarding participation in an Interlocal
Agreement (ILA) between the Brazos County Emergency Communications District
(BCECD) and the City of College Station (the city) for the purpose of purchase,
maintenance, and operation of hardware utilized to process CAD and emergency 911 calls.
2f. Presentation, possible action, and discussion regarding Ordinance 2011-3303, amending
an alarm ordinance to include the use of a graduated fine schedule.
2g. Presentation, possible action and discussion regarding rejection of bid 11-02 for the
Bird Pond Road Rehabilitation Project.
2h. Presentation, possible action, and discussion on a change order to the Professional
Services Contract 09- 305 with Lockwood, Inc. in the amount of $30,000, for the design of
Carter Creek Wastewater Treatment Plant Lab & SCADA Building.
2i. Presentation, possible action, and discussion of an Interlocal Agreement (ILA) between
the College Station Independent School District and the City of College Station for the
exchange of real property for wastewater services.
2j. Presentation, possible action and discussion for change order to the Professional
Services Contract 10-229 with Mitchell & Morgan, LLP for an increase in the amount of
$9,849.00 to the Emerald Forest Park Improvements Project.
2k. Presentation, possible action, and discussion on Resolution 01-13-11-2k, rejecting
proposals received pursuant to RFP 10-88 and awarding Construction Contract 11-060
(RFP 11-16) with JaCody, Inc. in the amount of $684,917.90 for the College Station Skate
Park Project.
2l. Presentation, possible action, and discussion regarding Resolution 01-13-11-2l, revising
certain change order provisions in our standard contracts for professional services.
2m. Presentation, possible action, and discussion on Resolution 01-13-11-2m, for
Construction Contract 11-070 with Dudley Construction, Ltd. in the amount of
$2,507,475.13 for the Tauber & Stasney Street and Utility Rehabilitation Project.
2n. Presentation, possible action and discussion for a change order to Professional Services
Contract 10-126 with Kimley-Horn and Associates, Inc. for an increase in the amount of
$3,750.00 for the Rock Prairie Road West Right of Way (ROW) Analysis.
2o. Presentation, possible action and discussion on Resolution 01-13-11-2o for a
Memorandum of Understanding (MOU) between the City of College Station and the Texas
Department of Transportation (TxDOT) adopting TxDOT’s federally-approved
Disadvantaged Business Enterprise Program (DBE) for projects that receive federal funds.
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2p. Presentation, possible action, and discussion regarding a change order to decrease
Construction Contract 09-267 by $58,250. This contract between Alsay, Inc. and the City of
College Station is for the construction of groundwater well number 8.
2q. Presentation, possible action, and discussion on Ordinance 2011-3304, temporarily
amending Chapter 10, Section 3E (2)(i)(29), of the College Station Code of Ordinances by
changing the posted speed limit on the section of Barron Road between Decatur Drive and
William D. Fitch Parkway (SH 40) to 35 mph for the duration of City’s construction
project of Barron Road.
2r. Presentation, possible action, and discussion on approving an annual blanket purchase
order for the purchase of auto parts, shop equipment and services from NAPA Auto Parts
(College Station, TX) through the Purchasing Solutions Alliance (PSA) contract for the
amount of $110,000.00.
2s. Presentation, possible action, and discussion regarding approval of a resolution
declaring intention to reimburse certain expenditures with proceeds from debt for the
purchase of Fire Department vehicles.
2t. Presentation, possible action, and discussion on approving annual tire purchases from
Pilger’s Tire & Auto Center through the State of Texas (TXMAS) Tire Contract in the
amount of $135,000.00.
2u. Presentation, possible action, and discussion on a bid award for the annual agreement
for wire and cable to be stored in inventory as follows: Techline $628,385.00; KBS
$58,950.00; and Wesco $5,580.00. Total estimated annual expenditure is $692,915.00.
2v. Presentation, possible action, and discussion to adopt Ordinance 2011-3305, allowing
the imposition of service fees for credit card payments.
2w. Presentation, possible action, and discussion to adopt Ordinance 2011-3306,
establishing a Special Expense Fee pursuant to Article 45.203(c) of the Texas Code of
Criminal Procedures.
2x. Presentation, possible action, and discussion to adopt Ordinance 2011-3307,
establishing a Child Safety Fund pursuant to Article 102.014 of the Texas Code of Criminal
Procedures.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Fields, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda. The motion carried unanimously.
REGULAR AGENDA
1. Public Hearing, presentation, possible action and discussion concerning approval to
publicly bid the final phase of the College Station Bike Loop Project.
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At approximately 7:20 p.m. Mayor Berry opened the Public Hearing.
Sherry Ellison, 2705 Brookway Drive, stated her support of a motion to bid the final phase of the
bikeway project. The task force studied connections, and this loop is an important item. Staff
obtained the grant and worked with TXDOT. This segment will go through Bee Creek Park,
across Texas Avenue, and over to Krenek Tap. The long sought safe crossing of Texas Avenue
will now be possible.
There being no further comments, the Public Hearing was closed at 7:22 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Ruesink, the City Council voted seven (7) for and none (0) opposed, to publicly bid the final
phase of the College Station Bike Loop Project. The motion carried unanimously.
2. Public Hearing, presentation, possible action and discussion concerning approval to
proceed with an advertisement to solicit construction bids for improvements to Royder
Road and Greens Prairie Trail.
At approximately 7:30 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:30 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Fields, the City Council voted seven (7) for and none (0) opposed, to proceed with an
advertisement to solicit construction bids for improvements to Royder Road and Greens Prairie
Trail. The motion carried unanimously.
3. Presentation, possible action, and discussion on the Tauber & Stasney Street and Utility
Rehabilitation Project.
Chris Scotti, 7701 Gettysburg, thanked the Council and stated his support. This is a compromise
everyone is happy with.
MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, with Councilmember
Crompton abstaining, to proceed with the Tauber & Stasney Street and Utility Rehabilitation
Project. The motion carried.
4. Public Hearing, presentation, possible action, and discussion on Ordinance 2011-3308,
amending Chapter 12 “Unified Development Ordinance,” Article 2 “Development Review
Bodies,” Section 3.1 “General Approval Procedures,” Section 3.3 “Plat Review,” Section
7.1 “General Provisions,” Article 8 “Subdivision Design and Improvements,” and Section
11.2 “Defined Terms,” of the College Station Code of Ordinances, specifically related to
subdivision regulation standards and other general processes.
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At approximately 7:55 p.m. Mayor Berry opened the Public Hearing.
Sherry Ellison, 2705 Brookway Drive, spoke as the Vice Chair of the Bicycle, Pedestrian and
Greenway Advisory Board. She thanked staff for updating the UDO and making it easier to use.
The Board approves these amendments. The revised UDO will help meet the City goal of
connectivity. As a member of a neighborhood with ten cul-de-sacs, she has noticed problems
with visibility. It is important that children be able to traverse the streets safely, as well as
adults. When someone moves into a home, they expect to immediately use the sidewalk. The
Board supports the Planning and Zoning recommendation to build sidewalks within the year.
Kevin O’Neill, 1816-3 Brothers, spoke on the color palette. The current system works well, but
it might need to be tweaked. He provided an example of poor color choices and stated the City
should not mess with the color palette system.
Paul Boothe spoke regarding drainage concerns at the western end of Chimney Hill. Flood plain
management and storm water quality management for REPLAT development is not adequate.
There is a substantial downgrade from the southwest to the northeast. He provided pictures of
drainage features. His concerns are based on an independent engineering study that identified
erroneous assumptions and omissions in the REPLAT drainage study that are the basis for
significant concerns. Outdated floodplain information was used. Based on the site study, 30%
of the REPLAT property is below the 100-year flood plain and is not developable. Also, a
conservative estimate of the watershed draining into the REPLAT property was used that
underestimated the actual flow during the 100-year flood event. These significant differences
could increase the chance of downstream flooding. He asked for a future workshop item to
address these concerns.
Randy Sims, 206 Hearthstone, asked if a hydrology survey was done. That is very important,
and most cities do that. The County has to do that by statute. We are putting in more hard
surface streets and rooftops, which results in more runoff and flooding of existing homes. He
also doesn’t want to lose any taxable value in Chimney Hill. Flooding downgrades the value of
what a home is worth. We need to try to work together so this is not a disaster.
Joe Armon, 207 Hearthstone, provided views of the lot, representative housing projects by the
buyer, and representative homes in Chimney Hill.
Jerome Rektorik, 437 Chimney Hill, spoke on neighborhood integrity. He noted that zoning for
that vacant lot is R-1, but the developer has no real plans for garages or carports. He is not
meeting the spirit of the law. The developer has made it clear this is being developed for student
housing. He is proud of his neighborhood and wants to keep the neighborhood integrity as it is.
There is a real possibility of an increase in crime similar to Spring Loop. When rental and
apartment units come, property values go down. The water course is upstream and downstream
of this lot. He assumes the City will be responsible for drainage issues, and that may become
expensive. He has no objection to having the property developed, but his issue is he wants to
have development in accordance with the neighborhood integrity with a single-family home.
17
RM011311 Minutes Page 7
Laura Romo, 202 Fireside Circle, discussed safety issues. There is only one sidewalk on the
main street, and the cul-de-sacs do not have sidewalks. Her main concern is the traffic these units
would bring in. This is a nice quiet buffered area and highly desired at the moment.
Gregg Lancaster, 204 Chimney Hill, stated that everyone on the Council ran on a platform of
neighborhood integrity. This is a text book example. He asked the Council to please look at
replatting. Chimney Hill was developed in 1952 with single-family dwellings, owner occupied.
He asked this be placed on the January 27 agenda to allow residents to share more information
with the Council.
Patrick Gendron, 205 Lampwick Circle, asked the Council to consider amendments to the
replatting process. In 3.3(e)(3)(c), Criteria for Planning and Zoning Approval, he asked that it be
amended by adding, “Plats of property zoned as R1-Residential, the property will be not be
approved if it is determined by Planning and Zoning that the property will be primarily used for
high density residential”. Additionally, he requested a new section be added, 3.3(e)(3)(e),
stating, “Adjoining land owners can appeal a Planning and Zoning decision on replats to the City
Council”. This is a circumvention of R-1 if they can put in high density residential. If the
Council does not want to do these amendments, he asked that they table this until later for further
discussion.
There being no further comments, the Public Hearing was closed at 8:29 p.m.
MOTION: Upon a motion made by Councilmember Crompton and a second by
Councilmember Maloney, the City Council voted six (6) for and one (1) opposed, with
Councilmember McMillan voting against, to adopt Ordinance 2011-3308, amending Chapter 12
“Unified Development Ordinance,” Article 2 “Development Review Bodies,” Section 3.1
“General Approval Procedures,” Section 3.3 “Plat Review,” Section 7.1 “General Provisions,”
Article 8 “Subdivision Design and Improvements,” and Section 11.2 “Defined Terms,” of the
College Station Code of Ordinances, specifically related to subdivision regulation standards and
other general processes, with recommended changes submitted by staff. The motion carried.
5. Public Hearing, presentation, possible action, and discussion approving Ordinance 2011-
3309, vacating and abandoning a 2.06 Acre portion of Old Rock Prairie Road Right-of-
Way, which is located at 4005 State Highway 6 South adjacent to the Rock Prairie
Marketplace Subdivision according to the plat recorded in Volume 9506, Page 205 of the
Deed Records of Brazos County, Texas.
At approximately 9:17 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:17 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Crompton, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-
3309, vacating and abandoning a 2.06 Acre portion of Old Rock Prairie Road Right-of-Way,
which is located at 4005 State Highway 6 South adjacent to the Rock Prairie Marketplace
18
RM011311 Minutes Page 8
Subdivision according to the plat recorded in Volume 9506, Page 205 of the Deed Records of
Brazos County, Texas. The motion carried unanimously.
6. Public Hearing, presentation, possible action and discussion on Ordinance 2011-3310,
regarding a Rezoning for 2716 Barron Road of 3.49 acres from A-O Agricultural Open to
R-1 Single-Family Residential, generally located between the Sonoma and Edelweiss
Subdivisions.
At approximately 9:22 p.m. Mayor Berry opened the Public Hearing.
There being no comments, the Public Hearing was closed at 9:22 p.m.
MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2011-
3310, rezoning 2716 Barron Road of 3.49 acres from A-O Agricultural Open to R-1 Single-
Family Residential, generally located between the Sonoma and Edelweiss Subdivisions. The
motion carried unanimously.
7. Adjournment.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Fields, the City Council voted seven (7) for and none (0) opposed, to adjourn the Regular
Meeting of the City Council at 9:24 p.m. on Thursday, January 13, 2011.
________________________
Nancy Berry, Mayor
ATTEST:
___________________________
Sherry Mashburn, City Secretary
19
January 27, 2011
Consent Agenda Item No. 2b
Second Quarter Arts Council of Brazos Valley Operations & Maintenance
Funding Agreements
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Presentation, possible action and discussion on two (2) operations
and maintenance funding agreements between the City of College Station and the
Arts Council of Brazos Valley for the 2nd Quarter of FY11 (January 1 – March 31)
totaling $41,000.
Recommendation(s): Staff recommends approval of the funding agreements to
provide funding for an additional quarter.
Summary: As part of the 2010-2011 budget process the City Council approved
operations and maintenance funding for the Arts Council of Brazos Valley in the
amount of $164,000. On November 22, 2010, Council approved agreements for
operations and maintenance funding of $41,000 for the 1st Quarter of FY11, from
October 1, 2010 through December 31, 2010. Of this amount, $18,750 was from
the General Fund for operations and maintenance of the Arts Council. $22,250 was
from the Hotel Tax fund for operations and maintenance associated with the
administration of Hotel Tax funds.
These two funding agreements will provide funding in the amount of $41,000 for the
second quarter of FY11, from January 1, 2011 through March 31, 2011. Of this
amount, $18,750 is from the General Fund for operations and maintenance of the
Arts Council. $22,250 is from the Hotel Tax fund for operations and maintenance
associated with the administration of Hotel Tax funds.
This item is for the consideration of the two funding agreements.
Funding for one additional quarter is being recommended since the City and the Arts
Council are continuing to work on a Use Agreement for the Arts Council Building. It
is anticipated that Use Agreement will be complete in the near future.
Budget & Financial Summary: The funds for this agreement are budgeted and
available in the 2010-2011 General Fund budget in the amount of $75,000 and the
Hotel Tax Fund budget in the amount of $89,000.
Attachments:
1. Arts Council of Brazos Valley 2nd Quarter General Fund O&M Funding
Agreement (available in City Secretary’s Office)
2. Arts Council of Brazos Valley 2nd Quarter Hotel Tax Fund O&M Funding
Agreement (available in City Secretary’s Office)
20
January 27, 2011
Consent Agenda Item No. 2c
Victoria Avenue Wetland Mitigation Credits Purchase
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Public Works
Agenda Caption: Presentation, possible action and discussion regarding a
resolution to purchase 2.4 Wetland Mitigation Credits from OXBOW Investments, Inc.
in the amount of $60,000.00 for the Victoria Avenue Extension Project.
Recommendation(s): Staff recommends approval of the resolution.
Summary: The United States Army Corps of Engineers has reviewed this project
under the pre-construction notification procedures of Nationwide Permit General
Condition 27 (Federal Register, Vol. 72, No. 47, Monday, March 12, 2007, and
corrections in Federal Register Vol. 72, No. 99, Tuesday, May 8, 2007) and have
determined that this project is authorized by Nationwide Permit 14 for Linear
Transportation Projects. This purchase is necessary to meet the wetland mitigation
requirements for this project. This purchase shall compensate off-site for
unavoidable adverse project impacts that would not be compensated for by on-site
mitigation.
Budget & Financial Summary: Funds in the amount of $2,455,000 are budgeted
in the Streets Capital Improvement Projects Fund for the Victoria Avenue Project.
These funds are part of the 2008 General Obligation Bond funds. Funds in the
amount of $323,979.92 have been expended or committed to date, leaving a
balance of $2,131,020.08 for future expenses. In addition, funds in the amount of
$228,375 are budgeted in the Water Capital Improvement Projects Fund and funds
in the amount of $25,556 are budgeted in the Wastewater Capital Improvement
Projects Fund for the water and wastewater components of this project.
Attachments:
1. Resolution
2. Oxbow Investments, Inc. Invoice – January 11, 2011
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OXBOW Investments Inc.
Mark Byrd
903 Westminster Way
Phone 903.918.5550
Mark.austin.byrd@gmail.com
INVOICE
DATE: 11 JAN 2011
TO:
CITY OF COLLEGE STATION
Donald E. Harmon, Jr., PE, PMP
Assistant Director
Public Works Department
City of College Station
310 Krenek Tap Road
College Station, Texas 77840
Office: (979) 764-3795
Mobile: (979) 777-0043
e-mail: dharmon@cstx.gov
FOR:
2.4 Credits from the Steele Creek Mitigation Bank
For project SWF-2010-00531; Victoria Ave Project
Description Credits Rate Amount
Supply wetland mitigation credit(s) from the Steel Creek Mitigation
Bank for unavoidable impacts to wetlands/open water; complete credit
transaction report(s); file and deliver said credit ledger and other
paperwork to the Fort Worth ACE and client
2.4 $25,000
per credit $60,000
TOTAL $60,000
Payment is due upon receipt. Call for routing instructions or make a check payable to:
OXBOW Investments Inc.
Mail payment to:
Attn: Mark Byrd
OXBOW Investments
903 Westminster Way
Southlake, TX 76092
Call 903.918.5550 or email mark.austin.byrd@gmail.com if you need assistance!
Thank you for your business!
24
January 27, 2011
Consent Agenda Item No. 2d
Greens Prairie Trail Speed Limit Reduction
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on an ordinance
amending Chapter 10, Section 3E (2)(i)(11), of the College Station Code of Ordinances by
changing the posted speed limit on the section of Greens Prairie Trail from the Western City
Limits to approximately 1,000 feet west of the Greens Prairie Road / Woodlake Intersection
from 60 mph to 45 mph.
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: The City is proposing to improve Greens Prairie Trail and Royder Road near
the intersection of those two roadways to facilitate vehicular access to Greens Prairie
Elementary School that College Station Independent School District (CSISD) is currently
constructing at the southwest corner of Greens Prairie Trail and Royder Road. Currently,
the speed limit on the stretch of Greens Prairie Trail in front of the new elementary school is
60 miles per hour. Staff feels that a speed reduction to 45 mph is warranted to improve
safety near the school and improve conditions for motorists that are trying to access the
school site. Furthermore, the intersection of Greens Prairie Trail and Royder Road is
currently a two-way stop. As part of this project, the intersection will be improved to
include dedicated left turn lanes onto Royder Road as well as making it a four-way stop. A
lower speed limit will help motorists slow down as they approach this improved intersection
with a stop at Greens Prairie Trail and Royder Road.
Budget & Financial Summary: While no additional costs are anticipated, any associated
costs will be covered the by Royder Road & Greens Prairie Trail Project (ST 1037).
Attachments:
1. Location Map
2. Ordinance
25
I
&GNROYDERFM 2154GREENS PRAIRIEWOODLAKE
KOPPE BRIDGEFRIERSONGUS ROY
CALUMETCLAYTONREDMAN
A&R P1-735LEDGESTONERIVA RIDGEH ID D EN AC R ESTRIPLE BENDDERBY CIRCITATION CRPREAKNESS CIRFLAGSTONE CR
ROYDER RD GREENS PRAIRIE TRCREEK MEADOW BLVD NWOOD BROOK LN
TIMBER CREEK LN1 inch = 1,000 feet
$
Royder Road & Greens Prairie Trail Intersection
Greens Prairie Trail Speed Limit Reduction - Project Location Map
Legend
Greens Prairie Trail Limits of Speed Reduction CSISD School Site26
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January 27, 2011
Consent Agenda Item No. 2e
Project Number WF1223116
Carter Creek Wastewater Treatment Plant Headworks
Design Contract
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Public Works
Agenda Caption: Presentation, possible action, and discussion on a Professional Services
Contract with Bury+Partners, Inc., in the amount of $339,210, for the design, bidding,
construction materials testing, and construction administration services for the Carter Creek
Wastewater Treatment Plant Headworks Project.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure.
Recommendation(s): Staff recommends approval of the professional services
contract.
Summary: The scope of the Carter Creek Wastewater Treatment Plant Headworks project
is for design and construction of upgrades to the existing headworks facility. With the
projected design budget of $339,210, Bury+Partners, Inc. was contacted to submit a
proposal for designing the project based the recommendations in preliminary engineering
report (PER) completed by Bury+Partners, Inc.
Bury+Partners, Inc. was awarded the PER phase based upon their prior experience of
designing other headworks facilities through the Request for Qualification 10-20 process.
This report outlined options the City has to more efficiently upgrade the treatment plant
headworks system.
Budget & Financial Summary: The budget for this project is currently $2,500,000.
$119,233.96 has been expended or committed to date, leaving a balance of $2,380,766.04
for design and construction. The P.O. for the project design is $339,210.00.
Attachments:
1.) Project Location Map
2.) Resolution
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January 27, 2010
Consent Agenda Item No. 2f
Work Order Number WF1272122
FM 2818/Jones Butler Waterline Relocation Construction Contract
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Public Works
Agenda Caption: Presentation, possible action, and discussion regarding Construction
Contract (Contract No.11-093) with D&S Contracting in the amount of $168,816.40 for the
relocation of a water line at the intersection of FM 2818 and Jones Butler.
Relationship to Strategic Goals: Goal I, Financially Sustainable City Providing Response
to Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the Construction Contract.
Summary: The FM 2818/Jones Butler Waterline relocation is a project that arose due to
the construction of the overpass at FM 2818 and FM 2154 (Wellborn Road). During that
construction by TXDOT’s contractor, a 30” transmission waterline was uncovered in the
TxDOT ROW. This construction contract is for the construction of a new 30” waterline and
the removal of the existing 30” waterline in order to remove the conflict from TxDOT’s ROW
and to allow TxDOT’s contractor to proceed with construction in this area. The construction
for the 30” waterline relocation is scheduled to take 60 days.
Budget & Financial Summary: Funds in the amount of $145,000 are budgeted for this
project in the Water Capital Improvement Projects Fund. Funds in the amount of $36,146
have been expended or committed to date, leaving a balance of $108,854 for construction.
An estimated $80,000 will be needed to cover this construction contract and related costs as
well as contingency. These funds will be transferred from the Well #8 Collection Line project
which is complete and came in under budget.
Attachments:
1.) Project Location Map
2.) Resolution
3.) Bid Tab
32
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City of College Station - Purchasing DivisionBid Tabulation for #11-29"FM 2818/Jones Butler Waterline Conflict"Open Date: Tuesday, January 4, 2011 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE1 1 LS Mobilization and Project Overhead, complete and in place$7,000.00 $7,000.00 $15,000.00 $15,000.00 $29,500.00 $29,500.00 $6,500.00 $6,500.002 1 LS Traffic Control, complete and in place$2,220.00 $2,220.00 $1,000.00 $1,000.00 $2,882.00 $2,882.00 $1,500.00 $1,500.003 1 LS As-Built Survey, complete and in place$1,980.00 $1,980.00 $1,000.00 $1,000.00 $4,500.00 $4,500.00 $1,920.00 $1,920.004 1 LS Erosion and Sediment Control, complete and in place$1,800.00 $1,800.00 $2,500.00 $2,500.00 $2,250.00 $2,250.00 $3,000.00 $3,000.005 392 LF Trench Safety, complete and in place$1.20 $470.40 $4.00 $1,568.00 $5,670.00 $2,222,640.00 $6.50 $2,548.006 58 LF Structural Backfill of Utility Trench, complete and in place$36.00 $2,088.00 $120.00 $6,960.00 $125.00 $7,250.00 $65.00 $3,770.007 2,000 SY Hydromulch Seeding, complete and in place$0.90 $1,800.00 $0.45 $900.00 $1.30 $2,600.00 $1.00 $2,000.008 7 SY Driveway Repair, complete and in place$44.40 $310.80 $100.00 $700.00 $250.00 $1,750.00 $250.00 $1,750.009 534 LF30" DIP Water Line (ANSI/AWWA C150/A21.50 CL 350),complete and in place$160.80 $85,867.20 $183.50 $97,989.00 $203.22 $108,519.48 $268.38 $143,314.9210 1 EA 30" Butterfly Valve, complete and in place$13,800.00 $13,800.00 $13,000.00 $13,000.00 $16,297.83 $16,297.83 $17,700.37 $17,700.3711 3 EA 30"x45 Degree M.J. Tee, complete and in place$4,404.00 $13,212.00 $4,860.00 $14,580.00 $7,109.77 $21,329.31 $6,283.67 $18,851.0112 1 EA 30"x8' M.J. Tee, complete and in place$4,344.00 $4,344.00 $4,600.00 $4,600.00 $7,072.65 $7,072.65 $6,908.90 $6,908.9013 1 EA 8" Air Release Valve and appurtenances, complete and in place$7,500.00 $7,500.00 $9,850.00 $9,850.00 $9,898.75 $9,898.75 $15,797.06 $15,797.0614 2 EA Connect to Existing 30" RCCP Water Line, complete and in place$9,000.00 $18,000.00 $11,000.00 $22,000.00 $12,964.94 $25,929.88 $20,509.49 $41,018.9815 540 LF Remove Existing 30" RCCP Water Line, complete and in place$15.60 $8,424.00 $6.50 $3,510.00 $12.50 $6,750.00 $29.56 $15,962.40TOTAL GENERAL CONSTRUCTION ITEMS$17,669.20 $29,628.00 $2,273,372.00 $22,988.00TOTAL WATER LINE CONSTRUCTION ITEMS$151,147.20 $165,529.00 $195,797.90 $259,553.64TOTAL BASE BID999OCC Construction Corp.(College Station, TX)99Certification of Bid D&S Contracting, Inc.(College Station, TX)Elliott Construction, Ltd.(Wellborn, TX)Bid Bond9Acknowledged Addendum9GENERAL CONSTRUCTION ITEMSWATER LINE CONSTRUCTION ITEMSBID SUMMARYOCC Construction Corp.»Bid Item 5, Trench Safety: It appears the bidder's unit bid amount is based on a Lump Sum unit of measure in place of the unit of measure specified on the bid sheet (per LF). The unit price cannot be changed and prevails. Calculating the total for Bid Item 5, based on the specified unit of measure, resulted in an exceptionally unrealistic total.NOTES:99Dudley Construction, Ltd.(College Station, TX)$168,816.40 $195,157.00 $2,469,169.90 $282,541.64999Page 1 of 135
January 27, 2011
Consent Agenda Item No. 2g
Construction Contract #11-073 for
Brothers Pond Park Improvements
To: Glenn Brown, City Manager
From: David Schmitz, Interim Director, Parks and Recreation
Agenda Caption: Presentation, possible action, and discussion regarding a resolution
awarding the bid and approval of a construction contract (Contract Number #11-073) with
OCC Construction Corp., for improvements in Brothers Pond Park. The amount is for
$205,025.
Recommendation(s): Staff recommends approval of the resolution and award of the
construction contract to the low bidder, OCC Construction Corp., for improvements in
Brothers Pond Park, in the amount of $205,025.00 and one hundred and twenty (120)
construction days.
Summary: The project is for the renovation of Brother’s Pond Park, built in 1983. Many of
the repairs are related to safety or replacement of items that are no longer in good or
acceptable condition. The repairs/renovations include:
· Installation of a new 8’ wide concrete sidewalk to accommodate bicycle traffic
and bring the sidewalk into ADA compliance
· Removal and hauling of existing sidewalk and steel edging
· Repairs to pond retaining wall and decking
· Replacement of the bridge over the creek/drainage area
· Additional lighting and replacement of existing inoperable lighting
· Replacement of dead trees
· Safety signage.
Budget & Financial Summary: Thirteen (13) sealed, competitive bids were received and
opened on December 21, 2010. The bid summary is attached. Funds in the amount of
$160,000 were included in the FY11 Parks Capital Improvement Projects Fund budget for
this project. The bids for the project came in over the FY11 budget. To cover this overage,
$28,000 was transferred from the Anderson Park Improvements project and $41,000 will be
transferred from the Steeplechase Park Improvements project. This will result in the delay
of these projects until funding can be identified. If funding cannot be identified, the projects
will be canceled. The revised project budget for the Brothers Pond Park Improvements
project will be $229,000. The budgets for these projects came from the Neighborhood Park
Improvements funds authorized as part of the 2008 GOB.
Attachments:
1) Resolution
2) Bid Number 11-24 Tabulation
3) Construction Plan
4) Construction Contract 11-073
(This contract will be available in the City Secretary’s Office.)
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City of College Station - Purchasing DivisionBid Tabulation for #11-24"Brothers Pond Park Improvements"Open Date: Tuesday, December 21, 2010 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTIONUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICEUNITPRICETOTAL PRICE1 27000 SF Concrete Walk$3.00 $81,000.00 $5.11 $137,970.00 $3.50 $94,500.00 $4.013 $108,351.00 $4.64 $125,280.00 $4.55 $122,850.00 $4.21 $113,670.00 $4.85 $130,950.00$5.425 $146,475.00 $10.00 $270,000.002 340 LF Retaining Wall/Concrete Wall$48.00 $16,320.00 $30.44 $10,349.60 $45.00 $15,300.00 $44.30 $15,062.00 $15.59 $5,300.60 $96.00 $32,640.00 $68.20 $23,188.00 $27.93 $9,496.20 $76.76 $26,098.40 $35.59 $12,100.603 1,400 EA Concrete Pavers$5.00 $7,000.00 $7.29 $10,206.00 $2.25 $3,150.00 $4.25 $5,950.00 $3.57 $4,998.00 $1.50 $2,100.00 $2.49 $3,486.00 $7.02 $9,828.00 $2.00 $2,800.00$4.43 $6,202.004 1 LS Deacon Entrance Sign & Base$4,803.00 $4,803.00 $436.00 $436.00 $5,000.00 $5,000.00 $3,900.00 $3,900.00 $5,500.00 $5,500.00 $6,400.00 $6,400.00 $3,260.00 $3,260.00 $4,815.00 $4,815.00 $4,100.00 $4,100.00 $6,800.00 $6,800.005 1 LS Stop Sign$1,500.00 $1,500.00 $300.00 $300.00 $800.00 $800.00 $900.00 $900.00 $800.00 $800.00 $1,000.00 $1,000.00 $660.00 $660.00 $321.00 $321.00 $3,100.00 $3,100.00 $700.00 $700.006 1 LS Pet Waste Stations$1,700.00 $1,700.00 $450.00 $450.00 $1,540.00 $1,540.00 $1,447.00 $1,447.00 $1,500.00 $1,500.00 $1,250.00 $1,250.00 $1,460.00 $1,460.00 $1,080.00 $1,080.00 $4,000.00 $4,000.00 $1,900.00 $1,900.007 1 LS Removal of Existing Concrete & Edging$8,102.00 $8,102.00 $16,900.00 $16,900.00 $19,500.00 $19,500.00 $18,124.00 $18,124.00 $30,000.00 $30,000.00 $7,325.00 $7,325.00 $12,970.00 $12,970.00 $16,290.00 $16,290.00 $39,750.00 $39,750.00 $13,400.00 $13,400.008 1 LS Lighting$45,600.00 $45,600.00 $4,641.00 $4,641.00 $45,100.00 $45,100.00 $49,812.00 $49,812.00 $54,000.00 $54,000.00 $46,450.00 $46,450.00 $61,028.00 $61,028.00 $48,800.00 $48,800.00 $46,500.00 $46,500.00 $44,900.00 $44,900.009 1 LS Bridge$28,700.00 $28,700.00 $20,400.00 $20,400.00 $25,200.00 $25,200.00 $23,386.00 $23,386.00 $20,000.00 $20,000.00 $23,075.00 $23,075.00 $23,106.00 $23,106.00 $29,940.00 $29,940.00 $36,909.00 $36,909.00 $25,400.00 $25,400.0010 1 LS Trees & Grass Seeding$6,000.00 $6,000.00 $7,200.00 $7,200.00 $2,200.00 $2,200.00 $5,832.00 $5,832.00 $3,000.00 $3,000.00 $7,150.00 $7,150.00 $9,590.00 $9,590.00 $10,810.00 $10,810.00 $12,000.00 $12,000.00 $5,400.00 $5,400.0011 1 LS Demo of Wood Decking and Hauling Off$2,000.00 $2,000.00 $650.00 $650.00 $825.00 $825.00 $540.00 $540.00 $1,500.00 $1,500.00 $400.00 $400.00 $200.00 $200.00 $3,070.00 $3,070.00 $1,271.00 $1,271.00 $500.00 $500.0012 1 LS Tree Grate$2,300.00 $2,300.00 $1,400.00 $1,400.00 $1,800.00 $1,800.00 $1,680.00 $1,680.00 $2,000.00 $2,000.00 $3,300.00 $3,300.00 $2,340.00 $2,340.00 $1,945.00 $1,945.00 $1,970.00 $1,970.00 $1,900.00 $1,900.00$214,915.00Marek Brothers Construction, Inc.(College Station, TX)$234,984.009999JaCody, Inc.(College Station, TX)BASE BID$205,025.00 $210,902.60Certification of Bid TOTAL BASE BID (ITEMS 1-12)OCC Construction Corp.(College Station, TX)Follis-Cole Construction, LLC(Franklin, TX)99Bid Bond9Acknowledged Addendums (3)9999999Don Jackson Construction, Inc.(Riesel, TX)$253,878.60999Dudley Construction Ltd.(College Station, TX)$253,940.0099Ezell Construction, LLC(Buffalo, TX)$254,958.00999Palomares Construction, Inc.(Bryan, TX)$267,345.2099Bryan Construction Co.(Bryan, TX)$389,202.60999WR Construction, Inc.(College Station, TX)$324,973.40999NOTES:HCS, Inc.»Bid not tabulated as the bidder did not provide unit pricing for all (12) Bid Items and the bid was not certified. Bid is incomplete.Follis-Cole Construction, LLC»Bidder miscalculated Bid Items 1, 2, 3, 6 and the Total Base Bid. The highlighted amounts above are correct.»Bid Item 6: Bidder changed the quantity from (1) to (4). The bid required a one (1) lump sum amount to provide and install all (4) Pet Waste Stations. The unit price cannot be changed and prevails. The total for Bid Item 6 stands at $450.00.Brazos Valley Utilities»Bid not tabulated as the bidder's unit bid amounts for Bid Items 1, 2 & 3 appear to be based on a Lump Sum unit of measure in place of the units specified in the bid. The unit price cannot be changed and prevails. Calculating the totals for Bid Items 1, 2, 3 and the Total Bid Amount, based on the specified units of measure, will result in exceptionally unrealistic totals. Don Jackson Construction, Inc.»Bidder miscalculated Bid Items 1, 3, and the Total Base Bid. The highlighted amounts above are correct.WR Construction, Inc.»Bidder miscalculated Bid Items 1, 2 and the Total Base Bid. The highlighted amounts above are correct. Bryan Construction Co.»Bidder miscalculated Bid Items 2, 3 and the Total Base Bid. The highlighted amounts above are correct. OTHER BIDS RECEIVED:Healthy Resources Enterprises, Inc. (HRE, Inc.)»Bid not tabulated as the bidder did not provide unit pricing for Bid Items 4 - 12 and Addendum 3 was not acknowledged. Bid is incomplete. Page 1 of 138
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January 27, 2011
Consent Agenda Item No. 2h
2010 Prescription Drug Claims Additional Authorization
To: Glenn Brown, City Manager
From: Alison Pond, Human Resources Director
Agenda Caption: Presentation, possible action, and discussion to ratify additional
claims paid in the amount of $140,910.01 for the 2010 Caremark prescription claims
expenses and projected run-off claims.
Relationship to Strategic Goals: Goal I.1. Spending taxpayer money efficiently
Recommendation(s): Staff recommends approval of the ratification of prescription
claims expenses incurred and paid
Summary: In December 2009, City Council approved anticipated 2010 prescription
claims costs in the amount of $ 1,253,070.00. Staff is requesting the City Council
ratify $139,910.01 for claims in November and December 2010 already paid above
the originally approved amount and authorize additional expenditures for projected
run-off claims of $1000.00, for a total change order amount of $140,910.01. The
additional amount is due to large, unexpected prescription claims that were incurred
throughout the 2010 plan year.
CVS Caremark has paid these claims and this formal action will ensure proper
ratification of the change order, as well as ensure the funding is available to pay the
run-off claims incurred for the 2010 plan year.
Budget and Financial Summary: Funds are available in the employee benefits
fund.
Attachments: none
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January 27, 2011
Regular Agenda Item No. 1
Public Hearing and Consideration of Budget Amendment # 1
To: Glenn Brown, City Manager
From: Jeff Kersten, Chief Financial Officer
Agenda Caption: Public Hearing, presentation, possible action, and discussion on
an ordinance Budget Amendment #1 amending ordinance number 3290 which will
amend the budget for the 2010-2011 Fiscal Year in the amount of $3,187,407 and
presentation, possible action and discussion on two interfund transfers, one
interdepartmental transfer, personnel transfers and the encumbrance roll.
Recommendation(s): Staff recommends the City Council hold the public hearing
on Budget Amendment #1 and approve the budget amendment ordinance.
Summary: The proposed budget amendment is to increase the appropriations for
the items listed below by $3,187,407. The charter of the City of College Station
provides for the City Council to amend the annual budget in the event there are
revenues available to cover increased expenditures and after holding a public hearing
on such budget amendment. A number of items have been identified that need to be
considered in a budget amendment. Attached is a list of the items in the proposed
budget amendment.
Budget & Financial Summary: The City has resources or can reasonably expect
resources to cover each of the appropriations in this budget amendment.
Appropriations in the amount of $59,410 and $63,951 are for expenditures related to
personnel transfers. $2,000,000 of this budget amendment is for a Sanitary Sewer
Lift Station. $1,125,407 is for FY2010 budgeted expenditures that were not able to
be completed in FY2010. The attached list has the complete description of the items
included in this proposed budget amendment.
Attachments:
1. Budget Amendment #1 Detail List, Budget transfer detail list
2. Ordinance
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Fiscal Year 2010 – 2011 Budget Amendment # 1 Detail Listing
The proposed budget amendment is to increase the appropriations for the items listed below by $3,187,407. When
budget adjustments between Departments and/or Funds are necessary, Council approval is required. This
amendment includes transfers of personnel, inter-departmental budgets, and two inter-fund transfers which require
Council approval. This proposed budget amendment includes an encumbrance roll forward from FY2010 and two
contingency transfers. Contingency transfers do not increase or decrease the overall budget. Rather, the
contingency transfers shift resources within a fund. Contingency transfers greater than $15,000 require Council
approval and are therefore included as part of this Budget Amendment documentation.
1. Sanitary Sewer Lift Station (Scott and White) – $2,000,000 ($1,500,000 Budget Amendment in Wastewater
and $500,000 Budget Amendment in Economic Development Fund)
The proposed Scott & White Hospital, located at the southeast corner of North State Highway 6 and Rock
Prairie Road, will need sewer service by June 2012. A development agreement approved by Council on
November 22, 2010 included a plan for the construction of a new lift station that will provide sewer service
to the proposed Scott & White Hospital. The estimated total cost for this project (design and construction) is
$1,500,000. Funds for this project will come from several sources: $500,000 will come from the Wastewater
Capital Improvement Projects Fund, $500,000 will come from the Economic Development Fund, $250,000
will be the cash contribution from Scott and White, and $250,000 will come from Scott and White in the
form of a land donation for a future water tower. The land being donated is valued at $250,000 and will
offset a future necessary land purchase by the Water Fund.
This budget amendment item will appropriate $1,500,000 to the Wastewater Fund for the design and
construction of this project. Current and forecasted wastewater utility rates do not support the addition of
the project without a corresponding rate increase. Therefore, construction on the South Knoll/The Glade
Rehabilitation project will be deferred until the potential budget shortfall can be addressed. The item will
also appropriate $500,000 to the Economic Development Fund for transfer to the Wastewater Fund. The
cash and land donation from Scott and White will be received once the project is complete and proceeds will
be credited to the Wastewater Fund.
2. Lick Creek Hike and Bike Trail (ST1104) - $50,000 (Budget Amendment)
As part of the approved budget, $50,000 was included as the FY11 estimate for the Lick Creek Hike and Bike
Trail project. These funds are for a preliminary engineering report. The appropriation for this component of
the project was inadvertently not included in the overall capital appropriations. The Lick Creek Hike and Bike
Trail project was approved as part of the 2008 GOB package. This item will appropriate budget for the
preliminary engineering component of the project.
3. Encumbrance Roll - $1,125,407 (Budget Amendment)
Several expenditures were not completed in FY2010 due to timing issues. These purchases were budgeted
and encumbered in FY2010, but were not received until FY2011. The General Fund purchases include
$129,735 in Educational Channel 19, software/hardware, and grant purchases. Other funds include:
$245,539 for the Medical Corridor Study; $187,466 for ARRA Grant construction; $365,270 in Parking Garage
expenditures; $104,876 in Equipment Replacement expenditures; and various other purchases totaling
$92,521. The encumbrance roll increases the budget appropriation in each of the appropriate funds.
4. Replacement of Stolen John Deere Gator - $12,000 (Budget Amendment & Interfund Transfer)
This item is for the replacement of a John Deere Gator that was stolen from the College Station Water Pump
Station in Bryan in the amount of $12,000. A police report was filed, however the vehicle was not recovered.
The Property Casualty Fund is the City’s self-insurance and will pay to replace the vehicle. All vehicle
purchases are made out of the Equipment Replacement Fund. Therefore, $12,000 will need to be budgeted
in the Equipment Replacement Fund for this purchase. This item also approves a transfer from the Property
42
Casualty Fund to the Equipment Replacement Fund for this purchase. Funds are available in the Property
Casualty Fund for this transfer.
5. Transfer and Reclassification of 1 Position (FTE and Expenditure Budgets) from Public Works Department
to Water Services Department resulting in $0 impact to the total City appropriations (Inter-Fund Budget
Transfer)
This item is for the transfer of 1 FTE position, including associated salary & benefits budgets ($59,410), from
the Traffic Signs & Signals division in the Public Works Department in the General Fund to the Wastewater
Treatment division in Water Services Department in the Wastewater Fund. This position is currently
classified as a Signal Technician in Public Works and will be reclassified to a SCADA Technician in the
Wastewater fund. Funds are available in the General Fund for this transfer.
6. Transfer 2 Irrigation Specialists (FTE and Expenditure Budgets) from Parks and Recreation department to
Public Works department resulting in $0 impact to the total City appropriations (General Fund Inter-
Department Budget Transfer)
This item is for the transfer of 2 FTE positions, including associated salary & benefits budgets ($57,413), from
the Parks and Recreation Department to the Public Works Department as part of the City’s consolidation of
contracted mowing and landscaping activities. In addition to the positions, the expenditure budgets
associated with two vehicles, including replacement funding, maintenance funding, and fuel ($6,538) will be
transferred from Parks and Recreation to Public Works. Funds are available in the General Fund for this
transfer.
7. Transfer Positions, Revenue Budgets and Expenditure Budgets from the General Fund and Xtra Education
Fund to the Recreation Fund resulting in $0 impact to the total City appropriations (Inter-Fund Transfers)
This item completes the transfer of FTEs, revenue budgets and expenditure budgets for Phase II of the
creation of the Recreation Fund. The Recreation Fund will be used to monitor the fees and expenditures
associated with several programs within the Parks and Recreation Department.
8. Higher Ground Public Safety Call & Radio Recording Hardware - $20,196 (Contingency Transfer to Police
Department resulting in $0 impact to the total City appropriations)
This item is for the replacement of the hardware of the Higher Ground system that records all incoming
radio traffic and dispatch emergency & non-emergency telephones. The system runs 24 hours a day, 7 days
a week and this amount of stress on the system has caused severe hardware issues recently, which has
caused the system to be offline for up to 14 hours at a time. Along with replacing the hardware, the Police
Department has received grant funding for call review software that will serve has quality control for the
City’s emergency dispatch operations. The replacement of this hardware will allow for the purchase and
implementation of the call review software. Funds are available in General Fund contingency for this
transfer.
9. Police Mobile Data Terminal (MDT) Aircards - $17,020 (Contingency Transfer to Police Department
resulting in $0 impact to the total City appropriations)
This item is for the installation and monthly service fees for aircards to be installed in the Police
Departments MDT’s for cellular data transfer of information to Police Headquarters. The current system
used by patrol officers to sync data with dispatch is outdated and beginning to have failures. Transitioning
the MDT units to aircards will allow officers to more reliably and efficiently sync important public safety
data. Funds are available in General Fund contingency for this transfer.
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January 27, 2011
Regular Agenda Item No. 2
UDO Amendment – Micro-Industrial Uses
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, Director of Planning & Development Services
Agenda Caption: Public hearing, presentation, possible action, and discussion on an
amendment to the “Unified Development Ordinance” Sections 6.2 "Types of Uses", 6.3
"Specific Use Standards", and Section 11.2 “Defined Terms” of the Code of Ordinances of
the City of College Station, Texas, specifically related to Micro-Industrial uses.
Relationship to Strategic Goals: Diverse Growing Economy
Recommendation(s): The Planning & Zoning Commission voted (4-0) on a
recommendation of approval of this item at their regular meeting on January 6, 2011. Staff
recommends approval of the amendment.
Summary: Section 6.2 “Types of Uses” of the Unified Development Ordinance (UDO)
currently does not allow for small-scale industrial uses, such as a micro-winery or micro-
brewery, in a commercially-zoned district. At present, uses that involve any form of
manufacturing and processing of raw materials are required to be located within the M-2
Heavy Industrial zoning district, regardless of the scale or type of use. The addition of
Micro-Industrial uses as permissible uses in the C-1 General Commercial and C-2
Commercial-Industrial zoning districts was identified by staff in response to new
development requests.
The proposed ordinance amendment defines what a Micro-Industrial use is and establishes
the zoning districts where they can be developed and located. These zoning districts include
the C-1 General Commercial and C-2 Commercial-Industrial zoning districts, with the
provision that specific use standards are met. Proposed specific use standards include:
requiring that all production activities be conducted within an enclosed building, prohibiting
outside storage, and limiting the size of Micro-Industrial uses to no more than 5,000 square
feet. In addition, accessory restaurants, nightclubs, bars or taverns would continue to not
be permitted within the C-2 Commercial-Industrial zoning district.
Budget & Financial Summary: N/A
Attachments:
1. P&Z Minutes
2. Ordinance
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50
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January 6, 2011 P&Z Regular Meeting Minutes Page 1 of 2
MINUTES
PLANNING & ZONING COMMISSION
Regular Meeting
January 6, 2011, 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Acting Chairman Mike Ashfield, Craig Hall, Jodi Warner,
and Bo Miles
COMMISSIONERS ABSENT: Scott Shafer, Hugh Stearns, and Doug Slack
CITY COUNCIL MEMBERS PRESENT: Jana McMillan
CITY STAFF PRESENT: Jennifer Prochazka, Matt Robinson, Lauren Hove, Matthew
Hilgemeier, Joe Guerra, Erika Bridges, Josh Norton, Alan Gibbs, Molly Hitchcock, Lance
Simms, Bob Cowell, Carla Robinson, Kerry Mullins, and Brittany Caldwell
1. Call meeting to order.
Acting Chairman Ashfield called the meeting to order at 7:00 p.m.
2. Hear Citizens.
None
3. Consent Agenda.
Regular Agenda
4. Consideration, discussion, and possible action on items removed from the Consent
Agenda by Commission action.
No items were removed from the Consent Agenda.
5. Public hearing, presentation, possible action, and discussion regarding an amendment to
the Unified Development Ordinance, Sections 6.2 "Types of Uses", 6.3 "Specific Use
Standards", and 11.2 "Defined Terms" related to Micro-Industrial Uses. Case # 10-
00500248 (MR)
Senior Planner Robinson presented the amendment regarding Micro-Industrial Uses.
There was general discussion amongst the Commission regarding the amendment.
Acting Chairman Ashfield opened the public hearing.
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January 6, 2011 P&Z Regular Meeting Minutes Page 2 of 2
Rick Leopold, 8103 Bunker Hill Court, College Station, Texas, stated that he is interested
in starting a micro-winery and looking to locate in a retail space. He said that most
micro-wineries are located in retail spaces and he expects for the bulk of sales to be retail
sales.
There was general discussion amongst the Commission regarding micro-wineries and
other micro-industrial uses.
Acting Chairman Ashfield closed the public hearing.
There was general discussion amongst the Commission regarding the amendment.
Commissioner Warner motioned to recommend approval of the amendment.
Commissioner Miles seconded the motion, motion passed (4-0).
6. Adjourn.
Commissioner Warner motioned to adjourn the meeting. Acting Chairman Ashfield
seconded the motion, motion passed (4-0).
The meeting was adjourned at 9:48 p.m.
Approved:
____________________________________
Scott Shafer, Chairman
Planning and Zoning Commission
Attest:
_____________________________________
Brittany Caldwell, Admin. Support Specialist
Planning and Development Services
54
January 27, 2011
Regular Agenda Item No. 3
Hawthorn Street On-street Parking Removal
To: Glenn Brown, City Manager
From: Chuck Gilman, Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action and discussion of an
ordinance amending Chapter 10 “Traffic Code”, to remove parking along the west and south
sides of Hawthorn Street and allow parking on the north and east sides.
Relationship to Strategic Goals: I. Financially Sustainable City Providing Response to
Core Services and Infrastructure, and II. Neighborhood Integrity
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: This ordinance will remove parking along the west and south sides of Hawthorn
Street and allow parking on the north and east sides.
During the October 25, 2010 City Council meeting, staff recommended, citizens supported,
and Council approved an ordinance removing parking in the southside neighborhood.
Criteria used to determine which side of the street parking would be removed from included,
fire hydrant locations, mail boxes, and sidewalks.
During the site evaluation of Hawthorn Street, only a fire hydrant on the east side of the
street was noted. With fire hydrant location being the primary determining factor, parking
was removed from the east and north sides of the street.
Since the October meeting, a resident on Hawthorn Street contacted the city inquiring about
the criteria. In that conversation, it was discovered that a fire hydrant was located on the
west side of the street as well. This new information combined with the fact that a large
majority of the mailboxes along the street are on the west side, suggests that parking
should have initially been removed from the west and south sides of the street.
Attached are seven (7) letters of support representing 11 of the 16 property owners (some
of the property owners own two lots). Additionally, the resident living on Hawthorn Street
who contacted the City regarding this issue has informed staff that the remaining property
owners either didn’t respond to her letter of support or did not oppose the request.
Notices informing the residents about tonight’s meeting and the proposed parking removal
were mailed during the week of January 17, 2011.
Budget & Financial Summary: The “NO PARKING” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Ordinance
2. Support letters from residents
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505204800
800926 140214021310100
200
104
111
206
201
201127
607
605401
303
201
121
200
404
401
405
602 6035
Grove St.
Fidelity St.
Park Place
Park Place
P a r k P l a c e
Park PlaceMaryem St.Highland St.Montclair Ave.Fairview Ave.Old Jersey St.
Angus Av e.
Kerry St.
Guernsey St.Welsh Ave.Ayrshire St.Thompson St.
W. Dex t e rGEORGE BUSH DR GEORGE BUSH DR
WELLBORN RDWELLBORN RDHOLLEMAN DR
HOLLEMAN DR
Aberdeen Pl
Edward St.Hawthorn St.Pershing Dr.
Goode Dr.
Village Dr.
Timm Dr.Lee Ave.Anna St.Timber St.Leacrest Dr.GLADE STGLADE STPershing Ave.
map
ABCD NO PARKING
2-HR PARKINGNEXHIBIT A59
800
800926 140214021310603P a r k P l a c e
P ark Place
W
. Dex t e rHOLLEMAN DRHawthorn St.Pershin g Dr.
Goode Dr.
V illag e Dr.
Timm Dr.Lee Ave.Timber St.Le acrest Dr.GLADE STE ST5
1
Pershing Ave.
map
D
1. NO PARKING restriction extends 75 ft past the property of 926 Hawthorn Street
NO PARKING
2-HR PARKINGNEXHIBIT A60
Mr.7r*y Rather,7.E.
City Tra*,c E*gineerl?*blic W*rks
City of Callege Statioa
2613 ?exar Ave*ae
ticliege Stati*n,' llexas 7 7 842
trothe r@cstx.g*v
Dear Mr, R*:her,
Recentiy tb< {:ity *{ Cisllege Sta?iort z*stalle&. Xei Parkir:g sigar a1*r':g Hawthorn Street
in the Pershing Fark subdivlsion, which is sauth erlThoma; Street {see *ttached rrap}.
Pershing Park c**sists of sixteen lot* arrd a21*ont?lawthqrn Street which is a &agleg
endirtg in a cui-de-sae . There art eleser h*mes located o* the west and solth sidr cf
Hawthorn $treei and *nly cne sn the east side rslHawth*rtr Slrff!. The Nr Farking signs
wereyl,arc& alang tlre east side sf ?1zwt?t*rrz Street which inch:d*s *nly *ne driveway and
*ne mailbax.Parkingisali*wed al*rsgth*we*lands*uthside cf Hafi:thornSreetwhich
ir':elr:des ten driveways. elever: mailbaxes anel onc *rehydr*nt. There is a delenti*rz p*n*^
i*rated n{}rt ol ti:e single home propetty et gtt llawthorn Street a::d na other hcme ca*
bc b*ilt *n this si&e *t z*e $:reet. :t ap?eats fhat allowing Varkingon the east side of
Hanrth<rrn S{rect w*rld aetually all*w f*r maxirnurn street parkingralber than the
opp*site side with ihe eieven hcmes. 'lhe chal:ge wouid alrr; aiil in the delivery <t{ rxail
aad trasl pick*V.
Duriag a pl:on* e**xer*zti*n *n **ernber 3, 20fi lbs Assistant ?irc Marsbal| lt ric Hrzrt,
explained that it w*s his recon:mcndation tc keep *e side nf the stre*t agenwlththe
detentio* panrl. He sugg€$ted t*lkingwitbTroy Rother, ?.E.,"tra#re **gineer wlthlhe{ity
<>{ College $tation.
Dwing a subs*que*t p*arte canversati** with yorr, it wa* recammenrtrecl that a lett*r fren:
t\eh*sLe*wners of P- ershi*gPatk sh*ulcl be senl t* th€ City d Ct:llege $tatior: t$ r€qa€st
that the No Parking signs be m*ved frsm the eas{ side tr the west and socth side af
Hawthcrfl Street. It is *ttld:er*t**d that staf w*uld review the request a*d present il ter
City C*ur:cil.
Thankr*u iri a<lvance for your iin:e.
Pam Kelliag
Ar lror:reolvn ers, llwe support th* change and waald aVpreeiate lhe Ctty Ccaacil c*rzs;der
:his request. 1{ thc {,it.v t)*urtcil agre*s, tbe irosreowners reqaesl that the signs b* **se*,
l$ th€ wesl and gouth sidt ,s{ tlawzb*t* Streel and wcald als* aVprestate th* sign* be
Vlactd, at the ?rap*ly Iirz*s atd n*f is tbt f;nat olar:y irzrlividual hame.
LST 5 - 9S8 HAWTT{ORr'{ STRETT - CS77A*
Lers ?alerra
61
Mr. Troy Rother, P.E
City Traffic EngineerPublic Works
City of College Station
2613 Texas Avenue
College Station, Texas 77842
trother@cstx.gov
Dear Mr. Rother,
Recently the City of College Station installed No Parking signs along Har,vthorn Street
in the Pershing Park subdivision, which is south of Thomas Street (see attached map).
Pershing Park consists of sixteen lots and all front Hawthorn Street which is a dogleg
ending in a cul-de-sac. There are eleven homes located on the west and south side of
Hawthorn Street and only one on the east side of Hawthorn Street. The No Parking signs
were placed along the east side of Hawthorn Street which includes only one driveway and
one mailbox. Parking is allowed along the west and south side of Hawthorn Street which
includes ten driveways, eleven mailboxes and one fire hydrant. There is a detention pond
Iocated north of the single home property atgll Hawthorn Street and no other home can
be built on this side of the street. It appears that allowing parking on the east side of
Hawthorn Street would actually allow for maximum street parking rather than the
opposite side with the eleven homes. The change rvould also aid in the delivery of mail
and trash pickup.
During a phone conversation on December 3, 2010 the Assistant Fire Marshall, Eric Hurt,
explained that it was his recommendation to keep the side of the street open with the
detention pond. He suggested talking with Troy Rother, P.8., Traffic Engineer with the City
of College Station.
During a subsequent phone conversation with you, it was recommended that a letter from
the homeo\,vners of Pershing Park should be sent to the City of College Station to request
that the No Parking signs be moved from the east side to the west and south side of
Hawthorn Street. It is understood that staffwould review the request and present it to
City Council.
Thank you in advance for your time.
Pam Kelling
As homeowners, I/we support the change and would appreciate the City Council consider
this request. If the City Council agrees, the homeowners request that the signs be moved
to the west and south side of Hawthorn Street and would also appreciate the signs be
placed at the propertylines and not in the front of any individual home.
LOT l5 and LOT l6 - 9l I HAWTHORN STREET -
Pam and Ron Kelling
77840
62
Mr. Tioy Rother, P.E.
City Traffic Engineer/Public Wbrks
Cityof College Station
2613 Texas Avenue
College Station, Texas 77842
trother@cstx.gov
Dear Mr. Rother
Recently the City of College Station installed No Parking signs along Hawthorn Street
in the Pershing Park subdivision, which is south of Thomas Street (see attached map).
Pershing Park consists of sixteen lots and all front Hawthorn Street which is a dogleg
ending in a cul-de-sac. There are eleven homes located on the west and south side of
Hawthorn Street and only one on the east side of Hawthorn Street. The No Parking signs
were placed along the east side of Hawthorn Street which includes only one driveway and
one mailbox. Parking is allowed along the west and south side of Hawthorn Street which
includes ten driveways, eleven mailboxes and one fire hydrant. There is a detention pond
located north of the single home property at 911 Hawthorn Street and no other home can
be built on this side of the street. It appears that allowing parking on the east side of
Hawthorn Street would actually allow for maximum street parking rather than the
opposite side with the eleven homes. The change would also aid in the deliveryof mail
and trash pickup.
During a phone conversation on December 3,2010 the Assistant Fire Marshall, Eric Hurt,
explained that it was his recommendation to keep the side of the street open with the
detention pond. He suggested talking with Troy Rother, P.E., Traffic Engineer with the City
of College Station.
During a subsequent phone conversation with you, it was recommended that a letter from
the homeowners of Pershing Park should be sent to the City of College Station to request
that the No Parking signs be moved from the east side to the west and south side of
Hawthorn Street. It is understood that staf would review the request and present it to
CityCouncil.
Thankyou in advance foryour time.
Pam Kelling
As homeowners, I/we support the change and would appreciate the City Council consider
this request. If the City Council agrees, the homeowners request that the signs be moved
to the west and south side of Hawthorn Street and would also appreciate the signs be
placed at the property lines and not in the front of any individual home.
LOT 6 and LOT 7 -912 HAWTHOR
Debbie and Ed Fry
'- cs77u0
63
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64
Mr. Troy Rother, P.E.
City Traffic Engineer/Public Works
City of College Station
2613 Texas Avenue
College Station, Texas 7 7 842
trother@cstx.gov
Dear Mr. Rother,
Recently the City of College Station installed No Parking signs along Hawthorn Street
in the Pershing Park subdivision, which is south of Thomas Street (see attached map).
pershing Park consists of sixteen lots and all front Hawthorn Street which is a dogleg
ending in a cul-de-sac. There are eleven homes located on the west and south side of
Hawthorn Street and only one on the east side of Hawthorn Street. The No Parking signs
were placed along the east side of Hawthorn Street which includes only one driveway and
one mailbox. larklng is allowed along the west and south side of Hawthorn Street which
includes ten driveways, eleven mailboxes and one fire hydrant. There is a detention pond
located north of the single home property at 911 Hawthorn Street and no other home can
be built on this side of the street. It appears that allowing parking on the east side of
Hawthorn Street would actually allow for maximum street parking rather than the
opposite side with the eleven homes. The change would also aid in the delivery of mail
and trash pickup.
During a phone conversation on December 3, 2010 the Assistant Fire Marshall, Eric Hurt,
explainedthat it was his recommendation to keep the side of the street open with the
deiention pond. He suggested talking with Troy Rothet P.8., Traffic Engineer with the City
of College Station.
During a subsequent phone conversation with you, it was recommended that a letter from
the homeowners of Pershing Park should be sent to the City of College Station to request
that the No Parking signs be moved from the east side to the west and south side of
Hawthorn Street. It is understood that staffwould review the request and present it to
City Council.
Thank you in advance for your time.
Pam Kelling
As homeowners,I/we support the change and would appreciate the City Council consider
this request. If the City Council agrees, the homeowners request that the signs be moved
to the west and south side of Hawthorn Street and would also appreciate the signs be
placed af the property lines and not in the front of any individual home.
LOT IO.9I8 HAWTHORN STREET - CS 77840
Jill and Brett Giroir
65
Mr. Troy Rother, P.E.
City Traffic Engineer/Pubiic Works
City of College Station
2613 Texas Avenue
College Station, Texas 7 7 842
trother@cstx.gov
Dear Mr. Rother,
Recently the City of College Station installed No Parking signs along Hawthorn Street
in the Pershing Park subdivision, which is south of Thomas Street (see attached mup)
Pershing Park consists of sixteen lots and all front Hawthorn Street which is a dogleg
ending i=n a cul-de-sac. There are eleven homes located on the west and south side of
Hawthorn Street and only one on the east side of Hawthorn Street' The No Parking signs
were placed along the .urt ,id. of Hawthorn Street which includes only one driveway and
one mailbox. narking is allowed along the west and south side of Hawthorn Street which
includes ten driveways, eleven mailboxes and one fire hydrant' There is a detention pond
located north of the single home property at 911 Hawthorn Street and no other home can
be built on this side of the street. It appears that allowing parking on the east side of
Hawthorn Street would actually allow for maximum street parking rather than the
opposite side with the eleven homes. The change would also aid in the delivery of mail
and trash pickup.
During a phone conversation on December 3, 2010 the Assistant Fire Marshall, Eric Hurt,
explaiiedthat it was his recommendation to keep the side of the street open with the
detention pond. He suggested talking with Troy Rother, P'E', Traffic Engineer with the city
of College Station.
During a subsequent phone conversation with you, it was recommended that a letter from
the homeowneri of Pershing Park should be sent to the City of College Station to request
that the No Parking signs bJ moved from the east side to the west and south side of
Hawthorn Street. it is understood that staffwould review the request and present it to
City Council.
Thank you in advance for Your time.
Pam Kelling
As homeowners, I/we support the change and would appreciate the City Council consider
this request. If the City Ciuncil agrees, the homeowners request that the signs be moved
to the west and south slde of Hawthorn Street and would also appreciate the signs be
placed at the property lines and not in the front of any indMdual home.
LOT ll -
Gayle and
t/a/oart
66
Mr. Troy Rother, P"E.
City Traffic EngineerlPublic Works
Cifv of College Station
2613 Texas Avenue
College Station, Texas 7 7 &42
trother@cstx.gov
i)ear Mr. Rother,
Recently the City of College Station installed No Parking signs aiong Hawthorn Street
in the Pershing Park subdivision, which is south of Thomas Street (see attached. map).
Pershing Park consists of sixteen lots and all front Hawthorn Street which is a rlogleg
ending in a cul-de-sac. There are eleven hornes located on the west an{ south side oi
Hawthorn Str€et and only one on the east side of Hawthorn Street. The No Parking signs
were placed along the east side of Hawthorn Street which includes only one driveway and
one mailbox. Parking is allo*'ed along the west and south side of Hawthorn Street rvhich
includes ten driveways, eleven mailboxes and one fire hydrant. There is a detention pond
located north of the single home property at 911 Hawthorn Street and no other home can
be built on this side of the street. It appears that allowing parking on the east side of
Hawthorn Street would actualiy allow for maximum street parking rather than the
opposite side with the eleven homes. The change would also aid in the delivery of mail
and trash pickup.
During a pbone conversation on December 3, 2010 the Assistant Fire Marshall, Eric Hurt,
explained that it was his recommendation to keep the side of the street open with the
detention pond. He suggested talking with Troy Rother, P.E., Traffic Engineer with the City
of College Station.
During a subsequent phone ccnversation with you, it was recommended that a letter from
the homeowners cf Pershing Park should be sent to dre City of College Station to request
that the No Parking signs be moved from the east side to the w'est and south side of
Hawthorn Street. It is understood that staff rvould review the request and present it to
Citl'Council"
'Ihankyou in advance for your time.
Pan Keliing
As h*mecw:rers, Ilwe supp*rt rhe changle and would appreci*te the Citv Council consider
this reqaest" If the Citv Councii agrees, the horneowners r€quest that the signs be mcved
to the west and sonth side of Ha:,rthorn s{reer zu:d would alsa appreciare th; sigrs be
pl*ced at the propertv lines and not in the frcnt of an}, individual hame.
Robbie and Biil Mcsre
HAWTHORN STRETT - CS 7784A
67
January 27, 2011
Regular Agenda Item No. 4
Longmire Drive On-street Parking Removal
To: Glenn Brown, City Manager
From: Chuck Gilman, P.E., Director of Public Works
Agenda Caption: Public Hearing, presentation, possible action and discussion of an
ordinance amending Chapter 10 “Traffic Code”, to remove parking along the east side of
Longmire Drive between FM 2818 and Valley View Drive.
Relationship to Strategic Goals: I. Financially Sustainable City Providing Response to
Core Services and Infrastructure, and IV. Improving Multi Modal Transportation
Recommendation(s): Staff recommends approval of the ordinance amendment.
Summary: This ordinance will remove the existing on-street parking between FM 2818 and
Valley View Drive and allow the bike lane to be striped adjacent to the roadway curb, which
is the typical bike lane installation in the city.
During a September 2008 Council meeting, a compromise to balance the need for bike lanes
and on-street parking was approved. This plan changed the roadway cross section from
parking on both sides of the street with two-way traffic to parking on the east side of the
street only, bike lanes on both sides of the street, and two-way traffic. Since then concerns
about bicyclists’ safety and driver expectancy have been expressed even though the
roadway striping meets the standards of the Texas Manual on Uniform Traffic Control
Devices.
The city’s Traffic Management Team, which is comprised of staff from the departments of:
Fire, Police, Public Works, Planning and Development Services, Public Communications, and
Legal, reviewed the issue and recommend the removal of the on-street parking on the east
side of the street to eliminate the safety concerns and meet driver expectancy. Similar
interest was expressed during a recent Council Transportation Committee meeting.
Due to the existing poor pavement condition of Longmire between FM 2818 and Valley View,
the Public Works Department has plans to rehab this section of the roadway. Once the
street is reconstructed, it will need to be restriped for traffic. If the ordinance is passed, the
roadway will be striped with bike lanes and two-way traffic. If the ordinance is not passed,
the existing striping will be reinstalled.
Notices informing the residents about tonight’s meeting and the proposed parking removal
were mailed during the week of January 17, 2011.
Staff is requesting direction from the City Council as to which roadway layout is preferred.
Budget & Financial Summary: The “NO PARKING” signs are planned operation and
maintenance expenses accounted for in the Public Works Traffic Operation budget.
Attachments:
1. Project Location Map
2. Ordinance
68
70
71
72
27 January 2011
Regular Agenda Item No. 5
Ordinance Establishing Annexation Public Hearings and Authorizing
Preparation of Annexation Service Plan
To: Glenn Brown, City Manager
From: Bob Cowell, AICP, CNU-A, Director of Planning and Development Services
Agenda Caption: Presentation, possible action, and discussion regarding an
ordinance directing staff to prepare a service plan and setting out public hearing
dates and times for the annexation of approximately 681 acres on the southwest side
of College Station generally known as the Wellborn area.
Recommendation: The Planning and Zoning Commission heard this item on
December 16th and recommended approval by a vote of 5-2. Staff recommends
approval.
Summary: As required by Chapter 43 of the Texas Local Government Code, this
ordinance directs Staff to prepare a service plan for an area identified for annexation.
The service plan will contain the details related to the provision of specific municipal
services to the proposed annexation area. The service plan will be complete and
available for public inspection prior to the annexation public hearings.
This ordinance also establishes the following dates, times, and locations for the two
required annexation public hearings:
· Tuesday (22 March 2011) at 6:00 p.m. in the Wellborn Community Center
· Thursday (24 March 2011) at 7:00 p.m. in the City Hall Council Chambers
Budget & Financial Summary: N/A
Attachments:
1. Annexation Timeline
2. Ordinance
73
Wellborn Annexation Timeline
Direction from City Council/Initiate Annexation Planning Process/
Annexation Team Meeting(s)
(November 2010)
To Planning & Zoning Commission
For Recommendation
(December 2010)
Ordinance Establishing Public Hearing Dates
(January 2010)
Prepare Annexation Service Plan
(January/February 2011)
Send Public Hearing Notices
(February 2011)
Council Holds two Public Hearings
(March 2011)
Council Adopts Annexation Ordinance
(April 2011)
Survey Work/Offer Development Agreements Approximately 5 months 60 days Total Timeframe 74
75
76
77
78
79
80
81
January 27, 2011
City Council Regular Item No. 6
Certification of Recall Petitions
To: Mayor and Council
cc: Glenn Brown, City Manager
From: Sherry Mashburn, City Secretary
Agenda Caption: Presentation, possible action, and discussion regarding the City
Secretary’s submission of three recall petitions to the City Council and certifying as to the
sufficiency and compliance of the petitions with the provisions in Article X of the City
Charter.
Recommendation: Staff recommends that the City Council receive this certification and
seeks council direction regarding the ordering of a Special Election to recall the three
officers.
Summary: In addition to the certification of the three petitions to the City Council, this
item will serve as formal notification to the three officers sought to be recalled of such
action.
Financial Summary: Not applicable
Attachments:
None
82