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HomeMy WebLinkAbout08/26/2019 - Regular Minutes - Senior Advisory Committee College Station Senior Advisory Committee Regular Meeting August 26, 2019 Bob & Wanda Meyer Senior & Community Center 2275 Dartmouth Street 9:30 a.m. MINUTES Members Present: Margaret Carmichael, Bart Challis, David Cherbonnier, Bryana Childers, Jerry Crockett, Frank Duchmasclo, Clay David Hanks, Arlene Petroski, Norma Teetes and Janet Wood Staff Present: Ana Romero & Katy Peterson I. Call to order: The meeting was called to order at 9:30 am by Frank Duchmasclo, Chairman. He welcomed Ana Romero. II. Hear Visitors: Ana thanked Katy for her work on Fall Fest and Arlene Petroski for her work on the Saturday Senior Social & TAMU Football Watch Parties. Ana announced the Trick or Treat at Werewolf Creek & Christmas in the Park Events. III. Approval of minutes from July 29, 2019 meeting: Bryana Childers moved to accept the minutes as written. Arlene Petroski seconded the motion. The motion was approved unanimously. IV. Frank reported on the committee’s presentation to the Parks Board meeting. He complimented Janet Wood on her presentation. Her remarks were complementary of the Meyer building and precise with our requests. Bart Challis attended the meeting in lieu of Margaret Carmichael. Janet reported that the Parks Board did not comment but they listened. Janet also reported that she had spoken with Ana and Virginia in regard to the Southwood Community Center (SWCC) use. They told her when it was reopened it may be repurposed but could be used for senior overflow programs. The Meyer Center is the hub for Senior Programs. Ana commented that the repairs to the SWCC building were going out to bid and that process had just started. Funds will also have to be designated for the repairs. Ana is working with the Facility Maintenance Manager and the SWCC project is somewhere on the “list” of maintenance projects for the city. V. Clay Hanks reported on behalf of the website sub-committee. Clay had asked the committee members to review the website and send him their suggestions by email. He did not receive much response. He stated that there were 2 areas of concern the “Structure” and the “Content” of the website. Janet Wood suggested that the committee consider appointing a Historian to bring the new members up to speed. She feels that it is hard to move forward when we have so much turnover. Clay City of College Station Page 2 of 3 commented that the website had totally changed. Russell Kohels and the previous website sub-committees suggested changes were no longer relevant. Clay also stated that the senior content was buried in the website and that it definitely needed to be addressed. Jerry Cooper commented that it took him 30 minutes to find the senior activities calendar. Jerry suggested the web page have tabs at the top and one with Programs and then under that Seniors/Adults/Teens/Kids. David Cherbonnier commented that as a new member, Katy gave him a binder with the minutes from the previous year. He read through the binder and it helped him. He didn’t know how we could improve on that process. Ana said to send the website changes to Katy so she could pass the comments on and they could possibly be changed within a month. All requested changes will be sent to Virginia Godwin to present to Public Relations. VI. Clay Hanks asked the committee to send him the building requests and he would create a comprehensive list for the committee to review. Clay only received one response. He distributed a General Purpose Room Draft document for the committee to review. He asked that the committee members respond to him in writing to the list of questions and he would compile the results for the committee to discuss at a future meeting. Janet commented that there was a place on the floor in the Activity Room that was coming up. Ana asked her and the committee to please let us know when there was a repair issue and we would address it. Bart Challis proposed that we take one of the pavilions or other city owned facilities and close it in to obtain a big room for the big classes such as Forevercise, Line Dance, and Dances etc. He felt that SWCC is in the direction that the city is expanding in. There was discussion on senior centers in other cities & how they were funded. Some were privately run, some were a 501-3C, some were commercially funded and they were not under Parks & Recreation. Clay reviewed the draft document and some of the questions on it and then asked each committee member to answer each question and get it to him in writing. Then he would be able to put together a preliminary cost estimate. He did present 3 option buildout estimates on the draft however none of them would accommodate more than 142 guests. Clay needs more information to be able to put together a good proposal and line item with a justification. VII. Presentation, possible action and discussion on Senior Services Coordinator Report regarding current and upcoming programs and events: Katy reported on the items listed on the agenda and the upcoming Exploring History Lunch Lecture that will be held at the Larry J. Ringer Library for September. VIII. Presentation, discussion and possible action on future agenda items: A Committee member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting.  Janet - City Age Demographic Information  Clay Building Updates  Jerry Crockett – Goals Committee Update  Frank & Clay – Report on Brenham Senior Center Visit  Structure of other City Hierarchy in relation to Senior Centers City of College Station Page 3 of 3 IX. Adjourn: Margaret Carmichael moved to adjourn the meeting. Jerry seconded the motion. The motion was approved unanimously and the meeting adjourned at 10:36 a.m. Notice is hereby given that a Regular Meeting of the College Station Senior Advisory Committee will be held on Monday, September 30, 2019 The following subjects will be discussed, to wit: See Agenda.