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Home My WebLink About06/20/2019 - Minutes - Planning & Zoning CommissionJune 20, 2019 P&Z Meeting Minutes Page 1 of 5 MINUTES PLANNING & ZONING COMMISSION Regular Meeting June 20, 2019 6:00 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Casey Oldham, Jeremy Osborne, Bill Mather, Dennis Christiansen and Joe Guerra COMMISSIONERS ABSENT: Elizabeth Cunha CITY COUNCIL MEMBERS PRESENT: Jerome Rektorik, Dennis Maloney CITY STAFF PRESENT: Jennifer Prochazka, Molly Hitchcock, Carol Cotter, Erika Bridges, Justin Golbabai, Alaina Chafin, Jason Schubert, Mary Ann Powell, James Smith, Eric Chafin and Kristen Hejny 1. Call Meeting to Order Chairperson Kee called the meeting to order at 6:00 p.m. 2. Pledge of Allegiance 3. Hear Citizens The Commission moved to Consent Agenda Item #5. 4. Informational 4.1 Discussion of new development applications submitted to the City. New Development Link: www.cstx.gov/newdev 4.2 Discussion of Minor and Amending Plats approved by Staff. *Final Plat ~ Minor Replat ~ Chimney Hill Retail Plaza, Block 1, Lot 2R1 & 2R2 ~ Case #FPCO2019-000001 *Final Plat ~ Minor Plat ~ Marek Subdivision, Block 1, Lots 1 & 2 ~ Case #FPCO2018-000022 4.3 Presentation, discussion, and possible action regarding the 2019 P&Z Plan of Work. Planning Administrator Golbabai provided updates on Plan of Work items including the stakeholder process with the Comprehensive Plan update. 4.4 Presentation, discussion, and possible action regarding an overview of existing and planned thoroughfares and intersections to accommodate long-term transportation needs along and across the Union Pacific railroad. June 20, 2019 P&Z Meeting Minutes Page 2 of 5 Transportation Planning Coordinator Schubert presented this item to the Commission to discuss railroad crossings and thoroughfare planning including plans for intersections, optimized railroad crossings, and decreased railroad crossing demands. Commissioner Christiansen asked if there is enough right-of-ray (ROW) to build a grade separation at Wellborn Road and Rock Prairie Road without acquiring additional ROW. Transportation Planning Coordinator Schubert stated that there is not currently enough ROW. Commissioner Osborne inquired about the future of Old Wellborn Road with addition of the Deacon Drive crossing and upgrades. Project Manager, Engineer I James Smith stated that Old Wellborn Road will not be connected to the upcoming Deacon Drive crossing, and will be disconnected from Rock Prairie Road on the north side. Mr. Smith also stated that this is in effort to reduce connections to businesses along General Parkway. Commissioner Oldham asked in terms of prioritization, are improvements based off of traffic flow, number of crossings, or is there consideration of accidents. Mr. Oldham also asked if there are any at-grade crossings where there is a low amount of crossings, but a high amount of accidents. Transportation Planning Coordinator Schubert stated that the City takes magnitude of crashes within proximity related to safety improvements into account. There was general discussion amongst the Commission. 4.5 Presentation, discussion, and possible action regarding the P&Z Calendar of Upcoming Meetings: *Thursday, June 27, 2019 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 p.m. and Regular 6:00 p.m. (Liaison – Oldham) *Monday, July 1, 2019 ~ P&Z Meeting ~ Council Chambers ~ Regular 6:00 p.m. *Thursday, July 11, 2019 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 p.m. and Regular 6:00 p.m. (Liaison – Guerra) *Thursday, July 18, 2019 ~ P&Z Meeting ~ Council Chambers ~ Regular 6:00 p.m. 4.6 Presentation, discussion, and possible action regarding an update on the following item: *A Rezoning for approximately three acres located at 1101 University Drive East, 1103 University Drive East and 1105 University Drive East from O Office with OV Corridor Overlay to GC General Commercial with OV Corridor Overlay. The Planning & Zoning Commission heard this item on June 6, 2019, and voted (5-0) to recommend approval. The City Council heard this item on June 13, 2019, and voted (7-0) to approve the request. June 20, 2019 P&Z Meeting Minutes Page 3 of 5 5. Consent Agenda Consent Agenda Items were heard prior to Informational Item #4. 5.1 Consideration, discussion and possible action to approve meeting minutes. *June 6, 2019 5.2 Consideration, discussion, and possible action on Absence Requests from meetings. *Casey Oldham ~ June 6, 2019 *Elizabeth Cunha ~ June 20, 2019 *Dennis Christiansen ~ July 1, 2019 5.3 Presentation, discussion, and possible action regarding a Final Plat for Greens Prairie Reserve Section 1, Phase 101 on approximately 12.1 acres generally located on the west side of Arrington Road, at the intersection of Harper’s Ferry Road. Case #FP2018-000016 5.4 Presentation, discussion, and possible action regarding a Final Plat for Greens Prairie Reserve Section 1, Phase 102 on approximately 41.7 acres generally located on the west side of Arrington Road, at the intersection of Harper’s Ferry Road. Case #FP2018-000017 Commissioner Guerra removed Consent Agenda Items #5.3 and #5.4 from the Consent Agenda for discussion. Commissioner Christiansen motioned to approve Consent Agenda Items 5.1 and 5.2. Commissioner Osborne seconded the motion, motion passed (6-0). Regular Agenda 6. Consideration, discussion and possible action on items removed from the Consent Agenda by Commission Action. Consent Agenda Items #5.3 and #5.4 were removed from the consent agenda for discussion. Commissioner Guerra asked general questions in regards to the parkland dedication. Mr. Guerra asked if the park property is still dedicated to the City, if it would be maintained by the Home Owner’s Association (HOA), and if these plats were presented to the Parks and Recreation Advisory Board for approval. Senior Planner Chafin responded that the property is still being dedicated to the City, and a separate maintenance agreement will be in place with the Developer of the property. Ms. Chafin also responded that the Parks and Recreation Advisory Board reviewed the preliminary plan for this project, and recommended approval of proposed parkland with maintenance by developer. Commissioner Guerra asked if both common areas and public parkland are figured into greenspace requirement for cluster development. June 20, 2019 P&Z Meeting Minutes Page 4 of 5 Senior Planner Chafin responded that the common areas are factored into the greenspace requirement, but parkland dedication is calculated separately from the greenspace requirement. Commissioner Guerra stated that originally the Traffic Impact Analysis (TIA) also analyzed this development as 1,500 homes, however the property will be platted with less density. Mr. Guerra also stated that two multi-family developments were submitted within the same time frame, corresponding with the existing TIA. Mr. Guerra asked if the third planned multi-family development would compensate for the missing capacity accounted for in the original TIA. Transportation Planning Coordinator Schubert stated that the TIA included the other proposed projects in the area as part of the analysis. Commissioner Guerra stated that Staff needs to be mindful of future developments as current developments are being reviewed, specifically at the intersection of Arrington Road and Greens Prairie Road. Commission Oldham recused himself from the deliberation and vote on Agenda Items 5.3 & 5.4 Commissioner Mather motioned to approve Consent Agenda Items 5.3 and 5.4. Commissioner Christiansen seconded the motion, motion passed (4-0). Commissioner Oldham returned to the meeting. The Commission moved to Informational Item #4. 7. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. The Commission recessed to Executive Session at 6:50 P.M. 8. Executive Session is closed to the public and will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; Possible action. The Commission may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer which needs to be discussed with the Commission. Upon occasion the Commission may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote take will be in public. The following subject(s) may be discussed: Legal Advice a. Legal advice regarding the City’s regulation of signs The Commission reconvened at 7:20 P.M. June 20, 2019 P&Z Meeting Minutes Page 5 of 5 There was no action taken on Executive Session. 9. Adjourn The meeting adjourned at 7:25 p.m. Approved: Attest: ______________________________ ________________________________ Jane Kee, Chairman Kristen Hejny, Admin Support Specialist Planning & Zoning Commission Planning & Development Services