HomeMy WebLinkAbout03/21/2019 - Special Minutes - Planning & Zoning CommissionMarch 21, 2019 P&Z Retreat Minutes Page 1 of 3
MINUTES PLANNING & ZONING COMMISSION
Retreat
March 21, 2019 6:00 p.m. MEETING AND TRAINING FACILITY
College Station, Texas
COMMISSIONERS PRESENT: Jane Kee, Jeremy Osborne, Bill Mather, Dennis Christiansen, Elizabeth Cunha and Joe Guerra COMMISSIONERS ABSENT: Casey Oldham CITY COUNCIL MEMBERS PRESENT: Jerome Rektorik, Linda Harvell CITY STAFF PRESENT: Jennifer Prochazka, Molly Hitchcock, Carol Cotter, Erika Bridges, Justin
Golbabai, Alyssa Halle-Schramm, Jason Schubert, Laura Gray, Mary Ann Powell, Leslie Whitten and Robin Macias
1. Call the meeting to order. Chairperson Kee called the Retreat to order at 6:00 p.m. 2. Presentation, discussion, and possible action regarding an update on the City Council retreat and the City Council Strategic Plan. Director of Planning & Development Services Prochazka gave an update on what was discussed at the City Council retreat. She provided a handout with City Council’s proposed strategic plan. She also discussed the ordinance amendments to the NCO which was a direction from City Council. Director Prochazka discussed the City Council strategic plan and how it relates to the Planning and Zoning
Commission. There were no questions from the Commission regarding the City Council Strategic Plan.
3. Presentation, discussion, and possible action regarding current Planning and Development Services projects and anticipated staff workload in 2019.
Director of Planning & Development Services Prochazka gave a presentation regarding current Planning and Development Services projects and staff workload in 2019. Chairperson Kee asked for information regarding the Parkland Dedication audit. Chairperson Kee asked about the Planning and Zoning Commission’s involvement in the 2020 census. There was general discussion regarding Planning and Development Services projects and staff workload.
4. Presentation, discussion and possible action regarding an update on the Comprehensive Plan 10-year Evaluation and Appraisal process
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Planning Administrator Golbabai gave a presentation regarding the current efforts of Planning and Development Services regarding the Comprehensive Plan 10-year Evaluation and Appraisal process. He discussed the Comprehensive Plan Evaluation Committee as well as the key milestones and
deliverables for the evaluation. Commissioner Guerra would like to have a workshop with experts (MPO, TXDOT, etc) during the
public outreach. There was general discussion amongst the Commission regarding the Comprehensive Plan Evaluation Committee. The Commission recommended that the Evaluation Committee to have five citizens with one of those being a representative from the ETJ. 5. Presentation, discussion, and possible action regarding the 2018 Existing Conditions Report. Planning Administrator Golbabai gave a presentation regarding the 2018 Existing Conditions Report.
There was general discussion amongst the Commission regarding the 2018 Existing Conditions Report.
6. Presentation, discussion, and possible action regarding a review of the 2018 P&Z Plan of Work. Planning Administrator Golbabai gave a presentation regarding a review of the 2018 P&Z Plan of Work.
There was general discussion amongst the Commission regarding the P&Z Plan of Work. The Commission advised staff to continue to determine which items in the UDO could be approved at staff level. 7. Presentation, discussion, and possible action regarding identification and consideration of potential 2019 P&Z Plan of Work items. Assistant Director Hitchcock gave a presentation regarding potential 2019 P&Z Plan of Work items. She also identified previous Commissioner requests and staff-identified opportunities.
There was general discussion amongst the Commission regarding potential work items. Commissioner Guerra would like to discuss the redevelopment of Post Oak Mall and potentially tying it to the Wolf Pen Creek district in the future. Mr. Guerra would also like to discuss the 200-foot notification boundary, and new distances.
Commissioner Cunha would like to see results of the building survey that builders participated in after their project was complete. Commissioner Christiansen would like to discuss how interactions happen between staff and Union
Pacific, plans for railroad crossings, and grade separation for the railroads. The Commission recommended to discuss long range plans, would like economic development updates, and survey results at the end of each year. They also recommended to remove the joint meetings with the City of Bryan Planning and Zoning Commission.
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The Commission recommended for the B/CS Design Guidelines and the MS4 permit information to be informational when discussed with the Commission. The Commission also recommended an update on the Regional Mobility Authority to be incorporated in with the University Drive update.
8. Presentation, discussion and possible action regarding Commissioners’ duties, the Texas Open Meetings Act, Conflict of Interest, and Rules of Procedure.
Assistant City Secretary Powell gave a presentation regarding the Commissioners’ duties, the Texas Open Meetings Act, Conflict of Interest, and Rules of Procedure. There was general discussion regarding the Open Meetings Act and Conflict of Interest. 9. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There were no future agenda items. 10. Adjourn.
The meeting was adjourned at 8:20 p.m.
Approved: Attest: ______________________________ ________________________________ Jane Kee, Chairman Robin Macias, Staff Assistant Planning & Zoning Commission Planning & Development Services