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Home My WebLink About04/11/2019 - Workshop Minutes - City CouncilWKSHP041119 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION APRIL 11, 2019 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Elianor Vessali John Nichols Dennis Maloney City Staff: Bryan Woods, City Manager Jeff Capps, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:00 p.m. on Thursday, April 11, 2019 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:00 p.m. on Thursday, April 11, 2019 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas  Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District Court, Brazos County, Texas WKSHP041119 Minutes Page 2 B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-Evaluation  City Manager The Executive Session recessed at 5:01 p.m. 3. Reconvene from Executive Session and take action, if any. No action was taken. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items 2b and 2c were pulled from Consent for clarification. (2b): Mary Ellen Leonard, Finance Director, provided a clarification that the 5% fee collected by the vendor is based on the amount recovered for the city on collections accounts for ambulance billing and other accounts receivable. (2c): Mary Ellen Leonard, Finance Director, provided a brief explanation on AMI technology and the city’s previous study of its infrastructure requirements and cost analysis. 5. Presentation, discussion, and possible action regarding a Police Department resource allocation study conducted by Etico Solutions. Chief Scott Mccollum, Assistant Police Chief, stated that the Police Department consulted with Tim Freesmeyer of Etico Solutions to evaluate and analyze current police officer staffing. Mr. Freesmeyer presented a report recommending staffing based on best practices. This information is based on five years of call data and three years of leave data from the police department. Mr. Freesmeyer presented a report that provides final recommendations for patrol staffing levels, recommended schedule changes to improve efficiencies, redesigned patrol beat configurations, and suggestions to improve current data collection methods. The recommendations being offered are based on the workload and leave data provided by the College Station Police Department. Implementation of any recommendations should be carefully considered by the Police Command Staff for the potential affect upon the culture of the agency, any existing collective bargaining restrictions, and the level of acceptance to change existing within the agency. The results of the study showed that the Patrol Division is spending more than the recommended amount of time per hour on reactive activities. To bring the reactive time and proactive time per hour to an even split, the agency will need to increase their staffing in 2019 by approximately 16 positions to a total staff size of 79 patrol officers. In order to free up sergeants from calls for service so they can properly supervise, a total of 20 positions would need to be added taking the total staff size to 83. In 2020, this number is expected to increase by five additional positions. In 2021, the estimated total staff will rise another seven positions to a total staff size of 95 patrol officers. In order to maintain proper spans of control, especially for the number of new and potentially young officers coming on board, the number of first-line supervisors and managers will also need to grow accordingly. WKSHP041119 Minutes Page 3 Schedule Option  Four alternative schedule recommendations were offered to improve performance:  Redistributing officers among shifts  Redistributing officers and modifying start times  Distributing 10-hour days off throughout the week  Adopting a new schedule These were offered as suggestions but their benefits must be weighed against other organizational circumstances. A theoretical increase in efficiency may not be seen if the change is not accepted by the patrol staff. 6. Presentation, discussion, and possible action regarding the 2018 Existing Conditions Report. Justin Golbabai, Planning and Development, presented an overview of the City of College Station’s 2018 Existing Conditions Report. The report kicks off the Comprehensive Plan update process by providing an overview of College Station’s existing conditions for the natural environment, demographics, economic development, land use, public facilities, and transportation. A full copy of the report can be found online. 7. Presentation, discussion, and possible action on a report on the status of the Wolf Pen Creek Corridor. Jeff Kersten, Assistant City Manager, gave a brief back on the Wolf Pen Creek Master Plan goal from 1988, which was to develop a comprehensive plan to recognize the interrelationships of drainage, erosion, and recreation as they apply to the Wolf Pen Creek Corridor from Texas Avenue to the East Bypass, as well as to create a community attr action for College Station residents and out-of-town guests. Mr. Kersten provided information on the current status of the Wolf Pen Creek Corridor:  Recreation Opportunities  Star Light Music Series  Concert rentals  Facility rentals – Amphitheater, Green Room  Games of Texas opening ceremonies  Disc Golf  Walking Trails  Meyer Community and Senior Center  Various events – 5Ks, festivals, fitness opportunities  Existing Development and Future Opportunities  Commercial development  Multifamily residences  Limited number of undeveloped tracts available  Development/Redevelopment opportunities WKSHP041119 Minutes Page 4  Infrastructure Opportunities/Challenges  Drainage  Parking  Additional facility amenities Council directed staff to explore options for covered seating, addressing flooding and maintenance issues from weather that would be cost effective, and then bring back to Council. 8. Council Calendar Council reviewed the calendar. 9. Discussion, review, and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Architectural Advisory Committee, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Councilmember Rektorik reported on Experience Bryan-College Station. Councilmember Vessali reported on BCS Chamber of Commerce. Mayor Mooney reported on Spring Creek Local Government Corporation. 10. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 6:39 p.m. on Thursday, April 11, 2019. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary