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Home My WebLink About03/25/2019 - Regular Minutes - Senior Advisory Committee College Station Senior Advisory Committee Regular Meeting March 25, 2019 Southwood Community Center 1520 Rock Prairie Rd. 9:30 a.m. MINUTES Members Present: Bart Challis, David Cherbonnier, Jerry Crockett, Frank Duchmasclo, Clay David Hanks, Sherry Erwin, Arlene Petroski, Barbara Pratt, Norma Teetes, Pat VanderBoom, Darla VanFickell, and Janet Wood Staff Present: David Schmitz, Kelly Kelbly, Ana Romero, Virginia Godwin & Katy Peterson Visitors Present: Maxey Riggs, Linda Fisher, Bernice Guidry, Shirley Baker, Mary Aasterud, Darlene Lewis and Peggie McMahon I. Call to order: The meeting was called to order at 9:30 am by Frank Duchmasclo, Chairman. II. Hear Visitors: Frank welcomed the visitors and asked them to introduce themselves & asked for comments. III. Approval of minutes from February 25, 2019 meeting: David Cherbonnier moved to accept the minutes as written. Jerry Crockett seconded the motion. The motion was approved unanimously. IV. Report from David Schmitz, Director of Parks & Recreation & Kelly Kelbly, Assistant Director of Parks & Recreation: David thanked all of the committee members and recognized that the seniors are anxious to move into the Meyers center. He reported the chain link fence around the building has been removed and the contractor was finishing up lots of small details including trying to get the electronics in place. He turned the meeting over to Kelly Kelby. She commented on dates and size of the building. Originally at the public meetings the goal and request was for a 20,000 sq. ft. facility. The Parks department, SAC, architects and Arts Council all worked together and went back and forth looking at options when the Arts Council Building became available. We were able to renovate and repurpose the building. She gave the square footage of both SWCC & the Meyers Center rooms. Some activities will go to the Lincoln Center, some at Meyers & some at Southwood. Kelly announced the next senior advisory meeting in Apr il would be held at the Meyers Center so that the committee would be able to get a preview of the facility before the Grand Opening. Kelly stated that programming would start there on May 6. There will be a coffee café type of room in the front of the center where people can come in a lounge and visit. Jerry Crockett asked about visibility and wanted to know if PR & City of College Station Page 2 of 3 Communications are going to notify the public and media about the grand opening. Kelly said PR & Marketing were currently focused on swapping over the new City website. The date is not firm for the Grand Opening yet because we want to make sure that they have enough time to prepare. Bart Challis asked what the plan was for classes that have outgrown their space such as Forevercise. Kelly said that we cannot build a facility to meet the size of the programs so we will split the programs & classes to meet the size of the facility. Seniors will see more times and more facilities that the classes will be offered. Bart asked if parks would furnish the extra hours for the instructors & personnel. Kelly confirmed it. Pat VanderBoom asked about the technology and wanted to know if dancers in multiple rooms would be able to see & hear her. Kelly said that currently that is not possible but we can work toward it. Kelly said the lunch lecture program would be moving to the Ringer Library as soon as it was finished because they have a very large meeting room. Kelly also reported on the Lincoln Center. Once all renovations are complete it will offer 30,000 square feet. They have 2 gyms available. Frank Duchmasclo asked how much money from the Meyers fund is left. Kelly reported the entire HVAC system had to be replaced & the front area had to be ripped out and redone. David said he could come up with a figure at a later date after doing some calculating. They are still buying the furniture for the building. The Meyers center is still and active construction site. Kelly will let Katy know when the building is turned over. V. Report and possible discussion by Chairman Frank Duchmasclo and a call for reports from the Awareness Sub-committee group, 2019 Goal Sub-committee and the 2019 Web Site Sub-committee. Jerry Crockett asked for volunteers to work with him on the goals sub-committee. David Cherbonnier, Barbara Pratt, Norma Teetes & Bart Challis volunteered to serve. Clay Hanks reported on the Website sub-committee. He requested the opportunity to go into the test site but the feedback he got from Virginia was that they don’t have that capability. He hopes they will accept feedback after the website launches. Clay was worried about the structure of the site and hopes that it is easy, logical and intuitive for seniors versus millennials. The new website is supposed to launch on April 8. VI. Presentation, possible action and discussion on Senior Services Coordinator Report regarding current and upcoming programs and events: Katy reported on the items listed on the agenda and asked for 2 volunteers from the committee to work the booth at the Seniors Expo on May 8th at the Brazos County Expo Center. Bart Challis and Jerry Crockett both volunteered. • Presentation, discussion and possible action on future agenda items: A Committee member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • Report from 2019 Goal Sub-committee • Report from 2019 Web Site Sub-committee • Meyers Center Grand Opening Update City of College Station Page 3 of 3 VII. Adjourn: Barbara Pratt moved to adjourn the meeting. Darla VanFickell seconded the motion. The motion was approved unanimously and the meeting adjourned. This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. Notice is hereby given that a Regular Meeting of the College Station Senior Advisory Committee will be held on Monday, April 29, 2019 The following subjects will be discussed, to wit: See Agenda. Posted this the ______________________________ CITY OF COLLEGE STATION, TEXAS By ________________________________________ Tanya McNutt, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the College Station Senior Advisory Committee, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, . The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on _________________________ and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________ by _________________________ Dated this _____ day of_____________, 2019 CITY OF COLLEGE STATION, TEXAS By__________________________________________________________________________ Subscribed and sworn to before me on this the day of_____________________________, 2019 _____________________________________________________________________________ Notary Public- Brazos County, Texas My commission expires:_________________________________________________________