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Home My WebLink About01/24/2019 - Workshop Minutes - City CouncilWKSHP012419 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JANUARY 24, 2019 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Elianor Vessali John Nichols Dennis Maloney City Staff: Bryan Woods, City Manager Jeff Capps, Assistant City Manager Mary Ann Powell, City Attorney Ian Whittenton, Deputy City Secretary Yvette Dela Torre, Deputy Local Registrar 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:00 p.m. on Thursday, January 24, 2019 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074- Personnel, and §551.087-Economic Incentive Negotiations, the College Station City Council convened into Executive Session at 4:00 p.m. on Thursday, January 10, 2019 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas WKSHP012419 Minutes Page 2  Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District Court, Brazos County, Texas B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-Evaluation  Construction Board of Adjustments  Design Review Board  Planning and Zoning Commission  Zoning Board of Adjustments C. Deliberation on the purchase, exchange, lease, or value of real property; to wit:  Property located generally northwest of the intersection of Greens Prairie Trail and Royder Road in College Station, Texas. The Executive Session recessed at 5:34 p.m. 3. Take action, if any, on Executive Session. No action was taken. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items 2b, 2g, 2i, 2j, 2k and 2l were pulled from Consent for clarification. 2b: Mary Ellen Leonard, Director of Fiscal Services, provided a brief overview on the need for external reading services and associated cost savings. She state that in years 2017 and 2018 savings totaled approximately $100,000 each year, while in 2019 there is a projected savings of $190,000. 2g: Donald Harmon, Director of Public Works, provided information on the sale of this land with relation to extension project of General Parkway to Cain Road. He stated that sale of the property will recoup some of the funds associated with the project and reduce future maintenance costs for the city. 2i, 2j, and 2k: Jason Schubert, Transportation Planning Coordinator, clarified that city ordinance does provide several parking options when developing property. Although, it does not require additional parking be provided by developers when parking is removed from one side of a street if the lots are narrower than 70 feet wide. 2l: Sindhu Menon, Director of Information Technologies, provided a brief overview on provided clarification on the scope of work for this change order and the current timeline for utility billing implementation portion of the ERP project. 5. Presentation, discussion, and possible action on a presentation of the Police Department's implementation of the online Desk Officer Reporting System (DORS). WKSHP012419 Minutes Page 3 Charles Fleeger, College Station Police Department, presented a brief overview of the Desk Officer Reporting System (DORS) implemented by the College Station Police Department in July 2018. This system was implemented as part of the Computer Aided Dispatch (CAD) and Records Management System (RMS) implementation and replaced a previous version of online self- reporting. He further stated that as of January 2019 over 1200 reports have been submitted. There have been 8 incidences where problems or concerns have been reported, which is less than 0.7% of all reports submitted. The goal for utilization is to optimize organizational efficiency and utilization of resources, but reports must meet specific criteria and circumstances to qualify for DORS. Calls for service are triaged and referred to the reporting system as the reported circumstances allow. Specific Criteria and Circumstances for Use  7 Specific Offense Types o Credit/Debit Card Abuse, Criminal Mischief, Phone Harassment, Identity Theft, Lost Property, Theft, Vehicle Burglary  Specific Circumstance Criteria o Not In Progress o Not An Emergency o No Suspect Information 6. Presentation, discussion, and possible action regarding a presentation related to permitted parking surfaces in residential areas and potential alternatives. Anthony Armstrong, Planning and Development, presented a brief overview of an off-street parking ordinance amendment on College Station’s existing parking/driveway pavement requirements for residential development, as well as potential options related to alternative pavement standards and maximum impervious lot coverage. He highlighted that under current requirements no more than 50% of a front yard may be used for parking and parking is allowed anywhere on the sides of the lot or behind the structure with no restrictions. Paving surfaces require a concrete driveway apron. Asphalt or concrete surface is required for the remainder of the parking, although other surfaces may be allowed with approval from the city. 7. Council Calendar Council reviewed the calendar. 8. Discussion, review, and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Architectural Advisory Committee, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan -College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue WKSHP012419 Minutes Page 4 Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Councilmember Vessali reported on the Brazos Valley Wide Area Communications System (BVWACS) meeting. Councilmember Brick reported on the Planning and Zoning Commission. 9. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 6:22 p.m. on Thursday, January 24, 2019. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary