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Home My WebLink About11/15/2018 - Minutes - Planning & Zoning CommissionNovember 15, 2018 P&Z Workshop Meeting Minutes Page 1 of 3 MINUTES PLANNING & ZONING COMMISSION Workshop Meeting November 15, 2018 6:30 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Casey Oldham, Bill Mather, Elianor Vessali, Dennis Christiansen and Jeremy Osborne COMMISSIONERS ABSENT: Johnny Burns CITY COUNCIL MEMBERS PRESENT: John Nichols, Jerome Rektorik CITY STAFF PRESENT: Jennifer Prochazka, Molly Hitchcock, Carol Cotter, Alan Gibbs, Alaina Helton, Laura Gray, Justin Costantino, Alyssa Halle-Schramm, Jason Schubert, Erika Bridges, Tim Horn, Carla Robinson, Judith Rauscher and Kristen Hejny 1. Call the meeting to order. Chairperson Kee called the Workshop Meeting to order at 6:32 p.m. 2. Discussion of consent and regular agenda items. Commissioner Christiansen asked about changes in requirements for variances to be approved at staff level. Director of Planning & Development Services Prochazka stated that these changes are included as an item on the P&Z Plan of Work. Ms. Prochazka further explained that variances would be identified on staff level and approved by a Planning & Development Services administrator. There was general discussion regarding regular agenda item #7. Commissioner Oldham arrived at 6:36. 3. Discussion of new development applications submitted to the City. New Development Link: www.cstx.gov/newdev There was no discussion. 4. Discussion of Minor and Amending Plats approved by Staff. *Final Plat ~ Minor Plat ~ The Science Park Subdivision, Block 1, Lots 1AR and Common Area ~ Case #FPCO2018-000016 There was no discussion. 5. Presentation, possible action, and discussion regarding the consideration of the 2018 P&Z Plan of Work. November 15, 2018 P&Z Workshop Meeting Minutes Page 2 of 3 Director of Planning & Development Services Prochazka stated there were no significant updates or changes made to the Plan of Work. 6. Presentation, possible action, and discussion regarding a Semi-Annual Report on System-Wide Impact Fees for Water, Wastewater, and Roadway. Chairperson Kee called the meeting of the Impact Fee Advisory Committee (IFAC) to order at 6:37 pm. City Engineer Cotter presented the Semi-Annual Report on Existing Impact Fees to the Commission and requested direction from the Commission. Commissioner Christiansen asked for the process specifics on the five-year formal update, and what the update is comprised of. Ms. Cotter stated that staff will focus on any significant changes in land use or Capital Improvement Projects (CIP) and will update and adopt the Water/Wastewater Master Plan accordingly, with a possible changes in fees. Ms. Cotter further stated that if there are no significant changes there will only be a simple update. Commissioner Vessali asked if the projected total impact fee collections listed are within the five year period. Ms. Cotter stated that the projected total collections for impact fees spans ten years. Commissioner Vessali asked for an update on the impact fee credit reimbursement policy. Ms. Cotter stated that staff was close to a policy draft that would be issued for public comment. Ms. Cotter further stated that the policy draft is expected early in 2019. Director of Planning Development Services Prochazka stated staff is awaiting input/direction from the new City Manager before releasing the impact fee credit reimbursement draft policy. There was general consensus amongst the Commission to send forward the impact fee update as presented to City Council. The IFAC Meeting was adjourned at 6:42 p.m. 7. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. *Monday, November 19, 2018 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 p.m. Regular 6:00 p.m. (Liaison – Burns) *Thursday, December 6, 2018 ~ P&Z Meeting ~ Council Chambers ~ Workshop 6:00 p.m. Regular 7:00 p.m. *Thursday, December 13, 2018 ~ City Council Meeting ~ Council Chambers ~ Workshop 5:00 p.m. Regular 6:00 p.m. (Liaison – Oldham) *Thursday, December 20, 2018 ~ P&Z Meeting ~ Council Chambers ~ Workshop 6:00 p.m. Regular November 15, 2018 P&Z Workshop Meeting Minutes Page 3 of 3 7:00 p.m. 8. Discussion, review and possible action regarding the following meetings: Design Review Board, Bio Corridor Board. There was no discussion. 9. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was general discussion on parkland in regards to Regular Agenda item #6 and the interpretation of waiver ordinances. 10. Adjourn. The meeting was adjourned at 6:48 p.m. Approved: Attest: ______________________________ ________________________________ Jane Kee, Chairman Kristen Hejny, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services November 15, 2018 P&Z Regular Meeting Minutes Page 1 of 3 MINUTES PLANNING & ZONING COMMISSION Regular Meeting November 15, 2018 7:00 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Casey Oldham, Johnny Burns, Bill Mather, Elianor Vessali, Dennis Christiansen and Jeremy Osborne CITY COUNCIL MEMBERS PRESENT: John Nichols, Jerome Rektorik CITY STAFF PRESENT: Jennifer Prochazka, Molly Hitchcock, Carol Cotter, Alaina Helton, Laura Gray, Justin Costantino, Alyssa Halle-Schramm, Jason Schubert, Erika Bridges, Tim Horn, Carla Robinson, Judith Rauscher and Kristen Hejny 1. Call Meeting to Order Chairperson Kee called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Hear Citizens 4. Consent Agenda 4.1 Consideration, possible action, and discussion to approve meeting minutes. *November 1, 2018 ~ Workshop *November 1, 2018 ~ Regular Commissioner Christiansen motioned to approve the Consent Agenda. Commissioner Mather seconded the motion, motion passed (7-0). Regular Agenda 5. Consideration, possible action, and discussion on items removed from the Consent Agenda by Commission Action. No items were removed. 6. Presentation, possible action, and discussion regarding waiver requests to Unified Development Ordinance Section 8.3.G.2.a and 8.3.G.4.c, ‘Blocks,’ and Section 8.8.C.2, ‘Land Dedication,’ and a presentation, possible action, and discussion regarding a Preliminary Plan for Midtown Reserve Subdivision consisting of 572 single-family lots, and 32 common areas, and Midtown on Lakeway Subdivision consisting of 18 non-residential lots on approximately 224.64 acres generally located on south the side of Rock Prairie Road East, approximately 1,180 feet east of Medical Avenue. Case #PP2018-000002 November 15, 2018 P&Z Regular Meeting Minutes Page 2 of 3 Senior Planner Helton presented the Preliminary Plan and waiver requests to the Commission and recommended approval. Chairperson Kee asked if the minor waiver request could be approved at staff level by administrator’s discretion. Ms. Helton stated that the waiver could have been approved at staff level, however there are several waivers, and staff decided to group and present them together. Commissioner Christiansen asked for future plans on Rock Prairie Road redevelopment. Transportation Planning Coordinator Schubert stated that on the City’s Capital Improvement Plan (CIP), there is a planned future widening of Rock Prairie Road from State Highway 6 to Medical Avenue. Mr. Schubert further stated that this is a future project projected to begin within three to five years. Applicant, Joe Schultz, Schultz Engineering, was available to answer questions from the Commission. Commissioner Osborne motioned to approve the Preliminary Plan and waiver requests, as all criteria have been met. Commissioner Oldham seconded the motion, motion passed (7-0). 7. Public hearing, presentation, possible action, and discussion regarding an ordinance amending Appendix A, “Unified Development Ordinance,” Section 7.2.H, “Height,” and Section 11.2, “Defined Terms,” regarding single-family height protection and building height. Case #ORDA2018- 000008 (Note: Final action of this item will be considered at the November 19, 2018 City Council meeting – subject to change) Assistant Director of Planning & Development Services Hitchcock presented the Ordinance Amendment to the Commission and recommended approval. Chairperson Kee stated that it would help to have a statement referencing that applicants must still meet the setback of zoning districts. Chairperson Kee opened the public hearing. Veronica Morgan, Mitchell & Morgan Engineers, asked if staff could clarify the ordinance as it applies to a multi-family structure built next to a single-family zoned development with a common area. Ms. Morgan asked if the common area would be an exception, or would 2:1 height protection still apply. Ms. Hitchcock stated that the 2:1 height protection would still apply, however this would be an excellent item for a Zoning Board of Adjustments (ZBA) variance. Chairperson Kee closed the public hearing. There was general consensus amongst the Commission to measure from a buildable lot. November 15, 2018 P&Z Regular Meeting Minutes Page 3 of 3 Commissioner Mather motioned to recommend approval of the Ordinance Amendment with the recommendation to consider a non-buildable land provision. Commissioner Oldham seconded the motion. There was general discussion. The motion passed (7-0). 8. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 9. Adjourn The meeting adjourned at 7:42 p.m. Approved: Attest: ______________________________ ________________________________ Jane Kee, Chairman Kristen Hejny, Admin Support Specialist Planning & Zoning Commission Planning & Development Services