HomeMy WebLinkAbout11/19/2018 - Workshop Minutes - City CouncilWKSHP111918 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
NOVEMBER 19, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
Elianor Vessali, Council-Elect
John Nichols
James Benham - Absent
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:01 p.m. on Monday, November 19, 2018 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Presentation, possible action, and discussion of Ordinance No. 2018-4054 of the City
Council of the City of College Station, Texas, canvassing returns and declaring results of the
special election, held on November 6, 2018 for the purpose of electing a City Councilmember
Place 4; and for the purpose of submitting proposed amendments to the City Charter.
Presentación, posible acción y discusión acerca de una ordenanza del consejo de la ciudad de
College Station, Texas, para escrutinar los resultados de los votos y declarando los resultados
de las elecciones especiales, celebrada el 6 de noviembre de 2018 con el propósito de elegir a
un Miembro del Concejo Municipal, Lugar 4; y con el propósito de presentar enmiendas
propuestas al Estatuto de la Ciudad.
Tanya Smith, City Secretary, presented the results of the election to the Mayor and Council:
Councilmember, Place 4
Joe Guerra, Jr. 10,606
Elianor Vessali 11,133
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Elianor Vessali received a majority of the votes cast for the respective race and were declared
elected.
Proposition No. 1:
Votes for Proposition No. 1: 18,005
Votes against Proposition No. 1: 7,695
Proposition No. 2:
Votes for Proposition No. 2: 18,997
Votes against Proposition No. 2: 6,499
Proposition No. 3:
Votes for Proposition No. 3: 17,828
Votes against Proposition No. 3: 5,916
Proposition No. 4:
Votes for Proposition No. 4: 18,364
Votes against Proposition No. 4: 6,699
Proposition No. 5:
Votes for Proposition No. 5: 16,155
Votes against Proposition No. 5: 7,073
Amendments to the City Charter in the Propositions Numbered 1 and 5 having been approved by
a majority of the votes cast in the election and shall take effect from and after the effective date
of this ordinance.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Moore, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2018-4053,
canvassing returns and declaring results of the general and special election, held on November 6,
2018, for the purpose of electing a City Councilmember Place 4; and for the purpose of submitting
proposed amendments to the City Charter. The motion carried unanimously.
3. Issuance of Certificates of Election to elected City Council Member Places 4; and
administer Oaths of Office. Entrega de los Certificados de las Elecciones a los Miembros del
Consejo elegidos para los puestos número 4; y administrar los Juramentos al Cargo.
Judge Spillane administered the oath of office to Elianor Vessali, newly elected Councilmember,
Place 4.
Outgoing Councilmember Barry Moore spoke in regards to his service on Council.
The Workshop recessed at 4:14 p.m. for a reception honoring Barry Moore, Councilmember Place
4.
The Workshop reconvened at 4:28 p.m.
4. Executive Session
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In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 4:28
p.m. on Monday, November 19, 2018 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419-
CV-85; In the 85th District Court, Brazos County, Texas.
B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
The Executive Session recessed at 5:04 p.m.
5. Take action, if any, on Executive Session.
No action was taken.
6. Presentation, possible action and discussion on items listed on the consent agenda.
No items were pulled for discussion.
Items 2c, 2d, 2e, 2i, 2j, 2k, 2m, and 2n were pulled from Consent for clarification.
(2c), (2d) and (2e): Debbie Eller, Community Services Director, provided clarification on
proposed changes amending certain sections relating to view of traffic obstructed by trees, shrubs,
and vegetation. This amendment is housekeeping in nature and adds language that ensure
consistency in language with other sections of the Code of Ordinances.
If approved, Section 30-24. View of Traffic Obstructed by Trees, Shrubs, and Vegetation will
state - (a) It is unlawful for a person to allow any vegetation including, but not limited to, trees,
shrubs, bushes, plants, grass, weeds, or any other type of vegetation to grow at or near any
intersections, roads, sidewalks or rights-of-way obstructing or interfering with the view or travel
of any pedestrian, cyclist, or motor vehicle operator.
(2i): Donald Harmon, Public Works Director, provided clarification on this change order for the
contract which includes additional onsite time for the structural engineer related to the bridge
construction, funding for construction materials testing and construction phase services by the
engineer of record, and additional time for the structural engineer for construction services related
to the construction for the two bridges
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Mr. Harmon stated that the original estimates for the costs of materials testing in the A/E contract,
from 2016, are insufficient. In working with the A/E and the testing lab the remaining material
testing costs are estimated, in an amount not to exceed, $91,908. This includes testing of concrete,
HMAC, lime treated subgrade, and base material. Construction activities for the project have led
to an increased number of meetings and addendums to the construction plans than initially
anticipated in the original design contract scope.
(2j): Donald Harmon, Public Works Director, provided clarification on the increase to the contract
amount for this change order, which includes the removal and replacement of the front parking lot
with concrete pavement. He explained that this is an improvement not included in the original
scope of work but is being added because it provides the best long term value for the city and
matches the overall character of the facility.
(2k): Donald Harmon, Public Works Director, provided clarification on the need to increase this
contract. Mr. Harmon stated that the success of the asset management program and operational
efficiency has allowed for an increase of the magnitude of work undertaken. He concludes that,
overall, the rental of equipment can be a cost effective way to provide needed equipment and
streamline projects.
(2m): Mary Ellen Leonard, Finance Director, provided clarification on the increase of the Annual
Auto Parks and Services contract with NAPA Auto Parts from $95,000 to $150,000. She explained
that a vendor who supplies specialized products is no longer on a buy board contract and cannot
be considered a source for those products. As such, NAPA has been sourced with suppling those
products until a new contract can be secured by either bid or buy board.
(2n): Donald Harmon, Public Works Director, explained that on June 14, 2018 the Repair and
Sealcoat of City Streets bid tabulation #18-091 was opened. Staff evaluated the offerings based
on several factors including durability, lifespan, and overall citizen satisfaction. Upon evaluation
of the offerings it was determined that it is in the best interest of the City to revise the specification
of the bid and re-bid at a later date.
7. Council Calendar
Council reviewed the calendar.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway
Coalition, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, Parks an d Recreation
Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Spring Creek Local Government Corporation, Transportation and
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Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas
Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory
Council, Zoning Board of Adjustments.
No discussion needed at this time.
9. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 5:34 p.m. on Monday, November 19, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary