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HomeMy WebLinkAbout12/13/2018 - Regular Agenda Packet - City CouncilCity Council Regular College Station, TX Meeting Agenda - Final - Amended City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers6:00 PMThursday, December 13, 2018 1. Call to Order, Pledge of Allegiance, Invocation, Consider Absence Request. Hear Visitors: During this time a citizen may address the City Council on any item which does not appear on the posted Agenda. Registration forms are available in the Office of the City Secretary. This form should be completed and returned to the office by 5:30 PM on the day of the Council meeting. Upon stepping to the podium the speaker must state their name and city of residence, including the state of residence if the city is located out of state . Speakers are encouraged to identify their College Station neighborhood or geographic location. Each speaker's remarks are limited to three minutes. A group of five or more may register at the Office of the City Secretary by 5:30 PM on the day of the meeting and designate an individual to speak for 10 minutes on their behalf. All signers must be in attendance when the speaker is introduced and may not speak individually during Hear Visitors. A speaker who wishes to include computer-based information while addressing the Council must provide the electronic file to the City Secretary by noon on the day of the Council meeting. During presentations a series of timer lights will change from green to yellow and an alarm will sound after two and one-half or nine and one-half minutes to signal thirty seconds remaining. When time expires the timer light will change to red, the final alarm will sound, and the speaker must conclude the remarks. The City Council will listen and receive the information presented by the speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concerns shall be directed to the City Manager. Comments should not personally attack other speakers, Council or staff. Consent Agenda At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda Item. Individuals who wish to address the City Council on a consent agenda item not posted as a public hearing shall register with the City Secretary prior to the Mayor's reading of the agenda item. Registration forms are available in the lobby and at the desk of the City Secretary. 2. Presentation, possible action, and discussion of consent agenda items which consists of ministerial or "housekeeping" items required by law. Items may be removed from the consent agenda by majority vote of the Council. Presentation, possible action, and discussion of minutes for: • November 19, 2018 Workshop • November 19, 2018 Regular 18-07952a. Sponsors:Smith Page 1 College Station, TX Printed on 12/10/2018 December 13, 2018City Council Regular Meeting Agenda - Final - Amended WKSHP111918 DRAFT Minutes RM111918 DRAFT Minutes Attachments: Presentation, possible action, and discussion regarding adoption of the 2019 Annual Council Calendar. 18-07322b. Sponsors:Smith 2019 Council Meeting Calendar 2019 Council Meetings and Holidays-Year at a glance 3 Attachments: Presentation, possible action, and discussion on the purchase of five (5) Police motorcycles from The Ranch Harley Davidson (College Station, TX) for the amount of $104,674.25 plus an additional one year extended warranty for $4,590 and the trade in of five existing 2015 Harley Davidson Road King motorcycles for $30,000. 18-07732c. Sponsors:Norris 19-013 TabAttachments: Presentation, possible action, and discussion regarding an ordinance amendment to Chapter 32, “Parks and Recreation,” Article II, “Public Conduct in Parks and Recreational Areas,” Division 1, “Generally,” Section 32-25, “Dogs,” of the Code of Ordinances of the City of College Station, Texas, by removing the Lick Creek Park exception to the dog leash requirement and adding designated “leash free” area. 18-07762d. Sponsors:Kelbly Leash_Ord_LWAttachments: Presentation, possible action, and discussion regarding the approval of a contract with USA Shade & Fabric Structures, for purchase and installation of a cantilevered shade structure for the Lick Creek Park amphitheater for $139,516.49; and presentation, possible action, and discussion regarding consideration of a debt reimbursement resolution. 18-07832e. Sponsors:Schmitz PK1905 Lick Creek Shade Structure - DRRAttachments: Presentation, possible action, and discussion regarding: (1) adoption of a resolution authorizing the City Manager to approve and execute all employee benefits contract documents and to approve those expenditures related to the employee benefits contracts provided that such expenditures are appropriated from available funds approved from the annual budget and consistent with state and local laws, and (2) renewal of the City’s contract with Cigna for stop loss reinsurance for calendar year 2019. 18-07842f. Page 2 College Station, TX Printed on 12/10/2018 December 13, 2018City Council Regular Meeting Agenda - Final - Amended Sponsors:Pond Resolution Employee Benefits FINAL 2019 Health Insurance Costs (Executive Summary) Attachments: Presentation, possible action, and discussion on a professional services contract with Binkley & Barfield, Inc. in the amount of $1,231,417.83 for the professional engineering services related to the design of the Greens Prairie Widening Project and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. 18-07882g. Sponsors:Harmon ST1702 Greens Prairie Widening DRRAttachments: Presentation, possible action, and discussion regarding approval of a contract with Gessner Engineering for $104,671.50 to perform construction materials testing for the new Police Headquarters project. 18-07962h. Sponsors:Wozniak Presentation, possible action, and discussion regarding approving an ordinance authorizing the execution of an Oversized Participation Agreement in the amount of $81,089.19 that upsizes approximately 5,272 linear feet of water line from an 8-inch to a 12-inch water line along Greens Prairie Road and Arrington Road. 18-07982i. Sponsors:Bridges Ph. 101-Participation Agreement Ord.DOCX Oversize Participation-Water Map 101-102.pdf Signed GPR Ph.101 OP Agreement.pdf Attachments: Presentation, possible action, and discussion regarding approving an ordinance authorizing the execution of an Oversized Participation Agreement in the amount of $25,251.12 that upsizes approximately 1,786 linear feet of water line from an 8-inch to a 12-inch water line through Greens Prairie Reserve, Section 1, Phase 102 subdivision. 18-07992j. Sponsors:Bridges Ph. 102-Participation Agreement Ord.DOCX Oversize Participation-Water Map 101-102.pdf Signed GPR Ph.102 OP Agreement.pdf Attachments: Presentation, possible action, and discussion regarding approval of the renewal of a contract for Annual Pavement Markings and Striping of Roadways in an amount not to exceed $250,000. 18-08002k. Sponsors:Harmon Page 3 College Station, TX Printed on 12/10/2018 December 13, 2018City Council Regular Meeting Agenda - Final - Amended DIJ 17300107.pdfAttachments: Presentation, possible action, and discussion regarding approval of extension for a one year term for the contract for gasoline and diesel fuel with Brenco Marketing Corporation (Bryan, TX); and authorize the annual estimated expenditure of $1,400,000. 18-08032l. Sponsors:Leonard City of College Station Supply Agreement - 2019Attachments: Presentation, possible action, and discussion regarding a Semi -Annual Report on System-Wide Impact Fees for Water, Wastewater, and Roadways. 18-08042m. Sponsors:Cotter Semi-Annual Report with Attachments 11.15.18Attachments: Regular Agenda Individuals who wish to address the City Council on an item posted as a Public Hearing shall register with the Office of the City Secretary. Registration forms are available in the Office of the City Secretary. This form should be completed and returned to the office by 5:30 PM on the day of the Council meeting. Upon stepping to the podium the speaker must state their name and city of residence, including the state of residence if the city is located out of state. Speakers are encouraged to identify their College Station neighborhood or geographic location. Each speaker's remarks are limited to three minutes. A group of five or more may register at the Office of the City Secretary by 5:30 PM on the day of the meeting and designate an individual to speak for 10 minutes on their behalf. All signers must be in attendance when the speaker is introduced and may not speak individually during that Public Hearing. A speaker who wishes to include computer-based information while addressing the Council must provide the electronic file to the City Secretary by noon on the day of the Council meeting. During presentations a series of timer lights will change from green to yellow and an alarm will sound after two and one-half or nine and one-half minutes to signal thirty seconds remaining. When time expires the timer light will change to red, the final alarm will sound, and the speaker must conclude the remarks. If Council needs additional information from the general public after the Public Hearing is closed some limited comments may be allowed at the discretion of the Mayor. Comments should not personally attack other speakers, Council or staff. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Appendix A , “Unified Development Ordinance, “Article 4, Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from R Rural to RS Restricted Suburban and NAP Natural Areas Protected for approximately 46.18 acres located near North Forest Pkwy, generally 18-07561. Page 4 College Station, TX Printed on 12/10/2018 December 13, 2018City Council Regular Meeting Agenda - Final - Amended located north of Appomattox Dr. and the Emerald Forest Subdivision. Sponsors:Constantino Background Maps Application Rezoning Exhibit Ordinance Attachments: 2.Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 3. Adjourn. The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on December 10, 2018 at 1:00 p.m. _____________________ City Secretary This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411, Government Code (Handgun Licensing Law), may not enter this Property with a Handgun that is Carried Openly." Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo Page 5 College Station, TX Printed on 12/10/2018 December 13, 2018City Council Regular Meeting Agenda - Final - Amended 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre.” Page 6 College Station, TX Printed on 12/10/2018 City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0795 Name:Minutes Status:Type:Minutes Consent Agenda File created:In control:11/26/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion of minutes for: • November 19, 2018 Workshop • November 19, 2018 Regular Sponsors:Tanya Smith Indexes: Code sections: Attachments:WKSHP111918 DRAFT Minutes RM111918 DRAFT Minutes Action ByDate Action ResultVer. Presentation, possible action, and discussion of minutes for: • November 19, 2018 Workshop • November 19, 2018 Regular Relationship to Strategic Goals: ·Good Governance Recommendation(s): Approval Summary:N/A Budget & Financial Summary: None Attachments: • November 19, 2018 Workshop • November 19, 2018 Regular College Station, TX Printed on 12/10/2018Page 1 of 1 powered by Legistar™ WKSHP111918 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION NOVEMBER 19, 2018 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore Elianor Vessali, Council-Elect John Nichols James Benham - Absent City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:01 p.m. on Monday, November 19, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Presentation, possible action, and discussion of Ordinance No. 2018-4054 of the City Council of the City of College Station, Texas, canvassing returns and declaring results of the special election, held on November 6, 2018 for the purpose of electing a City Councilmember Place 4; and for the purpose of submitting proposed amendments to the City Charter. Presentación, posible acción y discusión acerca de una ordenanza del consejo de la ciudad de College Station, Texas, para escrutinar los resultados de los votos y declarando los resultados de las elecciones especiales, celebrada el 6 de noviembre de 2018 con el propósito de elegir a un Miembro del Concejo Municipal, Lugar 4; y con el propósito de presentar enmiendas propuestas al Estatuto de la Ciudad. Tanya Smith, City Secretary, presented the results of the election to the Mayor and Council: Councilmember, Place 4 Joe Guerra, Jr. 10,606 Elianor Vessali 11,133 WKSHP111918 Minutes Page 2 Elianor Vessali received a majority of the votes cast for the respective race and were declared elected. Proposition No. 1: Votes for Proposition No. 1: 18,005 Votes against Proposition No. 1: 7,695 Proposition No. 2: Votes for Proposition No. 2: 18,997 Votes against Proposition No. 2: 6,499 Proposition No. 3: Votes for Proposition No. 3: 17,828 Votes against Proposition No. 3: 5,916 Proposition No. 4: Votes for Proposition No. 4: 18,364 Votes against Proposition No. 4: 6,699 Proposition No. 5: Votes for Proposition No. 5: 16,155 Votes against Proposition No. 5: 7,073 Amendments to the City Charter in the Propositions Numbered 1 and 5 having been approved by a majority of the votes cast in the election and shall take effect from and after the effective date of this ordinance. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Moore, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance 2018-4053, canvassing returns and declaring results of the general and special election, held on November 6, 2018, for the purpose of electing a City Councilmember Place 4; and for the purpose of submitting proposed amendments to the City Charter. The motion carried unanimously. 3. Issuance of Certificates of Election to elected City Council Member Places 4; and administer Oaths of Office. Entrega de los Certificados de las Elecciones a los Miembros del Consejo elegidos para los puestos número 4; y administrar los Juramentos al Cargo. Judge Spillane administered the oath of office to Elianor Vessali, newly elected Councilmember, Place 4. Outgoing Councilmember Barry Moore spoke in regards to his service on Council. The Workshop recessed at 4:14 p.m. for a reception honoring Barry Moore, Councilmember Place 4. The Workshop reconvened at 4:28 p.m. 4. Executive Session WKSHP111918 Minutes Page 3 In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:28 p.m. on Monday, November 19, 2018 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas  Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419- CV-85; In the 85th District Court, Brazos County, Texas. B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-Evaluation  City Manager The Executive Session recessed at 5:04 p.m. 5. Take action, if any, on Executive Session. No action was taken. 6. Presentation, possible action and discussion on items listed on the consent agenda. No items were pulled for discussion. Items 2c, 2d, 2e, 2i, 2j, 2k, 2m, and 2n were pulled from Consent for clarification. (2c), (2d) and (2e): Debbie Eller, Community Services Director, provided clarification on proposed changes amending certain sections relating to view of traffic obstructed by trees, shrubs, and vegetation. This amendment is housekeeping in nature and adds language that ensure consistency in language with other sections of the Code of Ordinances. If approved, Section 30-24. View of Traffic Obstructed by Trees, Shrubs, and Vegetation will state - (a) It is unlawful for a person to allow any vegetation including, but not limited to, trees, shrubs, bushes, plants, grass, weeds, or any other type of vegetation to grow at or near any intersections, roads, sidewalks or rights-of-way obstructing or interfering with the view or travel of any pedestrian, cyclist, or motor vehicle operator. (2i): Donald Harmon, Public Works Director, provided clarification on this change order for the contract which includes additional onsite time for the structural engineer related to the bridge construction, funding for construction materials testing and construction phase services by the engineer of record, and additional time for the structural engineer for construction services related to the construction for the two bridges WKSHP111918 Minutes Page 4 Mr. Harmon stated that the original estimates for the costs of materials testing in the A/E contract, from 2016, are insufficient. In working with the A/E and the testing lab the remaining material testing costs are estimated, in an amount not to exceed, $91,908. This includes testing of concrete, HMAC, lime treated subgrade, and base material. Construction activities for the project have led to an increased number of meetings and addendums to the construction plans than initially anticipated in the original design contract scope. (2j): Donald Harmon, Public Works Director, provided clarification on the increase to the contract amount for this change order, which includes the removal and replacement of the front parking lot with concrete pavement. He explained that this is an improvement not included in the original scope of work but is being added because it provides the best long term value for the city and matches the overall character of the facility. (2k): Donald Harmon, Public Works Director, provided clarification on the need to increase this contract. Mr. Harmon stated that the success of the asset management program and operational efficiency has allowed for an increase of the magnitude of work undertaken. He concludes that, overall, the rental of equipment can be a cost effective way to provide needed equipment and streamline projects. (2m): Mary Ellen Leonard, Finance Director, provided clarification on the increase of the Annual Auto Parks and Services contract with NAPA Auto Parts from $95,000 to $150,000. She explained that a vendor who supplies specialized products is no longer on a buy board contract and cannot be considered a source for those products. As such, NAPA has been sourced with suppling those products until a new contract can be secured by either bid or buy board. (2n): Donald Harmon, Public Works Director, explained that on June 14, 2018 the Repair and Sealcoat of City Streets bid tabulation #18-091 was opened. Staff evaluated the offerings based on several factors including durability, lifespan, and overall citizen satisfaction. Upon evaluation of the offerings it was determined that it is in the best interest of the City to revise the specification of the bid and re-bid at a later date. 7. Council Calendar Council reviewed the calendar. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and WKSHP111918 Minutes Page 5 Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. No discussion needed at this time. 9. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 5:34 p.m. on Monday, November 19, 2018. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary RM111918 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION NOVEMBER 19, 2018 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Elianor Vessali John Nichols James Benham - Absent City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Mooney at 6:00 p.m. on Monday, November 19, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Rektorik, the City Council voted six (6) for and none (0) opposed, to approve the absence request of Councilmember Benham. The motion carried unanimously. Presentation of Historic Marker 99 to Carolyn Lyons for 1201 Carolina St. Gerald Burgner, Historic Preservation Committee Chairperson, provided a brief overview of the Historic Marker program. Mayor Mooney and Linda Harvell presented Historical Marker 99 to Carolyn Lyons for a residence located at 1201 Carolina Street. Also present were members of the Historical Preservation Committee. Hear Visitors Comments RM111918 Minutes Page 2 Councilmember Nichols introduced Santos Navarrette Jr., incoming director of the Brazos County Health Department, who stated his desire to work with council for the benefit of the residents of the county. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for:  November 8, 2018 Regular Meeting  November 8, 2018 Workshop Meeting 2b. Presentation, possible action, and discussion concerning adoption of Ordinance No. 2018- 2018-4055 ordering a Runoff Election to be held on December 11, 2018 for the purpose of electing a City Council Member, Place 6, and approval of an interlocal government agreement with Brazos County for the conduct and management of the City of College Station Runoff Election. (Presentación, posible acción, y discusión sobre una ordenanza que ordena una elección de la segunda vuelta que se celebrará el 11 de diciembre de 2018 con el propósito de elegir a un miembro del Concejo Municipal, lugar 6, y un acuerdo de gobierno Interlocal con brazos Condado para la conducta y el manejo de la ciudad de la Universidad de la estación de segunda vuelta elección.) 2c. Presentation, possible action, and discussion regarding Ordinance No. 2018-4056 amending Chapter 30, "Nuisances," Article II, "Lot Clearing," Section 30-24, “View of Traffic Obstructed by Trees, Shrubs, and Vegetation of the Code of Ordinances by amending certain sections relating to view of traffic obstructed by trees, shrubs, and vegetation. 2d. Presentation, possible action, and discussion regarding Ordinance No. 2018-4057 amending Chapter 38, "Traffic and Vehicles," Article II, "Stopping, Standing and Parking," Division 1, "Generally," Section 38-43, "Parking, Standing, or Storing of Recreational Vehicles, Trailers or Trucks in Residential Areas," of the Code of Ordinances by amending certain sections relating to parking, standing, or storing of recreational vehicles, trailers, or trucks in residential areas. 2e. Presentation, possible action, and discussion regarding Ordinance No. 2018-4058 amending Chapter 26, "Miscellaneous Provisions and Offenses," Section 26-6, "Open Storage in Residential Areas," of the Code of Ordinances amending certain sections relating to open storage. 2f. Presentation, possible action, and discussion regarding a general service contract with NextGEN for delivery, installation, training and four (4) years maintenance and support for the College Main Garage Parking Access & Revenue Control System (PARCS) in the amount of $319,767. 2g. Presentation, possible action, and discussion on approval of Resolution No. 11-19-18-2g authorizing banners for the annual Christmas Parade. 2h. Presentation, possible action, and discussion regarding the renewal of an annual blanket order for the purchase of Cement Stabilized Base and Type D Grade 1 Cement Stabilized Recycled Crushed Concrete Base with BPI Materials, LLC for an amount not to exceed $335,380. RM111918 Minutes Page 3 2i. Presentation, possible action, and discussion regarding approval of Design Change Order No. 3 in the amount of $114,108 to the Lakeway Drive Extension Project professional services contract with Mitchell & Morgan, LLP. 2j. Presentation, possible action, and discussion regarding approval of Change Order No. 10 in the amount of $162,650.25 to the Lincoln Recreation Center Addition construction contract with JaCody, Inc. and consideration of a debt reimbursement Resolution No 11-19- 18-2j. 2k. Presentation, possible action, and discussion regarding an increase of the Annual Rental of Heavy Machinery contract with Mustang Rentals from $85,000 to $150,000. 2l. Presentation, possible action, and discussion regarding the approval of a contract with USA Shade & Fabric Structures, for purchase and installation of a cantilevered shade structure for the Lick Creek Park amphitheater for $139,516.49; and presentation, possible action, and discussion regarding consideration of a debt reimbursement resolution. 2m. Presentation, possible action, and discussion regarding approving the increase of the Annual Auto Parts and Services contract with NAPA Auto Parts from $95,000 to $150,000. 2n. Presentation, possible action, and discussion regarding the rejection of all bids submitted for Bid (ITB) #18-091 for the repair and sealcoat of city streets. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, with the exception of 2l, which will be moved to the December 13, 2018 meeting. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, presentation, possible action, and discussion regarding Ordinance No. 2018-4059 amendment Appendix A, Unified Development Ordinance, Section 6.5 “Accessory Uses”, Section 7.3.H, “Number of Off-Street Parking Spaces Required”, and Section 11.2, “Defined Terms”, of the Code of Ordinances of the City of College Station, Texas, to provide for the rental of accessory living quarters. Laura Gray, Planning and Development, stated that the purpose of this proposed ordinance is to provide for the rental of accessory living quarters while maintaining neighborhood integrity. The proposed ordinance would:  Remove language restricting accessory living quarter use to bona fide servants and family along with the single metering requirement.  Require the property owner resides on-site and uses the subject property as their primary residence.  Limit the number of accessory living quarters on a building plot to one (1) per principal residence.  Limit the number of unrelated people living in the living quarters to no more than two (2).  Require a minimum of one off-street parking space for the accessory living quarters. RM111918 Minutes Page 4  Clean-up of number sequencing, removal of redundant text and reordering of provisions for clarity.  P&Z Commission recommendation: Provide a minimum allowance for accessory uses of 400-square feet. (Option B only) The Planning & Zoning Commission considered this item at their November 1, 2018 meeting and voted 5-1 to recommend approval with the recommendation that staff consider provisions allowing property owners to have minimum allowance for accessory uses of around 400-square feet. An additional redline and ordinance with this recommendation is included as Section 6.3 Option B in the supporting materials. At approximately 6:26 p.m., Mayor Mooney opened the Public Hearing. Joel Cantrell, College Station, stated that in his opinion the city has a difficult time enforcing the more than (4) four unrelated residency restriction a current ordinance, and the (2) two unrelated in this ordinance would be equally difficult to enforce. There being no further comments, the Public Hearing was closed at 6:31 p.m. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Nichols, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2018- 4058 to amend Appendix A, Unified Development Ordinance, Section 6.5 “Accessory Uses”, Section 7.3.H, “Number of Off-Street Parking Spaces Required”, and Section 11.2, “Defined Terms”, of the Code of Ordinances of the City of College Station, Texas, to provide for the rental of accessory living quarters as presented and to include Section 6.3, Option B in the supporting materials. The motion carried unanimously. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance No. 2018-4060 amending Appendix A, “Unified Development Ordinance,” Section 7.2.H, “Height,” and Section 11.2, “Defined Terms,” regarding single-family height protection and building height. Jennifer Prochazka, Planning and Development Director, staff presented an overview of UDO Section 7.2.H that was presented to Planning & Zoning Commission in April. The Commission expressed a desire to make changes to the section. The topic was presented as part of the community engagement meetings and surveys this past spring. Mrs. Prochazka state that the current proposed ordinance seeks to clarify and simplify the regulation. The purpose has been edited, an applicability section has been added, and the standard for height protection clearly states that structures shall fall under a certain sloped plane. In addition, a definition of building height (with graphics included) is proposed for the Defined Terms section of the Unified Development Ordinance. Proposed Ordinance 1. Aligns “single family” with buffer ordinance 2. Keeps slope requirement 3. Moves definition of “building height” to “Defined Terms” The Planning & Zoning Commission considered this item at their November 15, 2018 meeting and voted 6-0 to recommend approval with the additional language: RM111918 Minutes Page 5 3. Slope Requirement a. Multi-family and non-residential structures shall remain under an imaginary line formed by a 1.2 slope as illustrated by the inclined plane in the graphic below, where ‘A’ is located at the property line shared with a detached single-family, manufactured home park or townhouse use or district. When the adjacent lot is one dedicated by plat for detention or open area and is not buildable for a detached single-family house, townhouse, or manufactured home or residential amenity, the measurement shall be taken from the closet property line shared with a buildable detached single-family, townhouse, manufactured home lot. At approximately 6:47 p.m., Mayor Mooney opened the Public Hearing. There being no further comments, the Public Hearing was closed at 6:48 p.m. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Vessali, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2018- 4059 to amend Appendix A, “Unified Development Ordinance,” Section 7.2.H, “Height,” and Section 11.2, “Defined Terms,” regarding single-family height protection and building height. The motion carried unanimously. 3. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Brick requested a future agenda item comparing costs for the provision of wastewater disposal service on a property east of Turkey Creek Road and south of F&B Road, estimating service costs for either College Station or Bryan. 4. Adjournment. There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council at 6:55 p.m. on Monday, November 19, 2018. ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0732 Name:2019 Annual Council Calendar Status:Type:Presentation Consent Agenda File created:In control:10/26/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding adoption of the 2019 Annual Council Calendar. Sponsors:Tanya Smith Indexes: Code sections: Attachments:2019 Council Meeting Calendar 2019 Council Meetings and Holidays-Year at a glance 3 Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding adoption of the 2019 Annual Council Calendar. Recommendation(s): Staff recommends adoption of the Annual Calendar. Summary: The schedule lists the 2nd and 4th Thursdays for 2019 Council Meeting dates. Alternate dates will be provided for the Council if scheduling conflicts should arise. Budget & Financial Summary: None Attachments: 1. 2019 Council Meetings 2. 2019 Council Meeting and Holiday Calendar at a glance College Station, TX Printed on 12/10/2018Page 1 of 1 powered by Legistar™ 2019 CITY COUNCIL MEETING SCHEDULE Workshop Meetings Regular Meetings Thursday, January 10, 2019, 4:00 pm Thursday, January 10, 2019, 6:00 pm Thursday, January 24, 2019, 4:00 pm Thursday, January 24, 2019, 6:00 pm Thursday, February 14, 2019, 4:00 pm Thursday, February 14, 2019, 6:00 pm Monday, February 25, 2019, 4:00 pm Monday, February 25, 2019, 6:00 pm (Feb. 27-Mar 1 - TML-TAMCC Elected Officials' Conference) Thursday, March 14, 2019, 4:00 pm Thursday, March 14, 2019, 6:00 pm Thursday, March 28, 2019, 4:00 pm Thursday, March 28, 2019, 6:00 pm Thursday, April 11, 2019, 4:00 pm Thursday, April 11, 2019, 6:00 pm Thursday, April 25, 2019, 4:00 pm Thursday, April 25, 2019, 6:00 pm Thursday, May 9, 2019, 4:00 pm Thursday, May 9, 2019, 6:00 pm Thursday, May 23, 2019, 4:00 pm Thursday, May 23, 2019, 6:00 pm (Tentative May 6-9 - Possible Conflict with Chamber Washington trip) Thursday, June 13, 2019, 4:00 pm Thursday, June 13, 2019, 6:00 pm Thursday, June 27, 2019, 4:00 pm Thursday, June 27, 2019, 6:00 pm Thursday, July 11, 2019, 4:00 pm Thursday, July 11, 2019, 6:00 pm Thursday, July 25, 2019, 4:00 pm Thursday, July 25, 2019, 6:00 pm Thursday, August 8, 2019, 4:00 pm Thursday, August 8, 2019, 6:00 pm Thursday, August 22, 2019, 4:00 pm Thursday, August 22, 2019, 6:00 pm Thursday, Sept. 12, 2019, 4:00 pm Thursday, Sept. 12, 2019, 6:00 pm Thursday, Sept. 26, 2019, 4:00 pm Thursday, Sept. 26, 2019, 6:00 pm Monday, October 7, 2019, 4:00 pm Monday, October 7, 2019, 6:00 pm (October 9-11 TML Annual Conference) Thursday, October 24, 2019, 4:00 pm Thursday, October 24, 2019, 6:00 pm Thursday, November 14, 2019, 4:00 pm Thursday, November 14, 2019, 6:00 pm Monday, November 25, 2019, 4:00 pm Monday, November 25, 2019, 6:00 pm Thursday, December 12, 2019, 4:00 pm Thursday, December 12, 2019, 6:00 pm Council Retreat: Council Strategic Planning Retreat Location Pending Possible Conflicts: January 11 TML Newly Elected City Officials’ Workshop San Antonio January 24-25 Texas City Management Association William “King” Cole Session I Austin Feb 11-12 Chamber Legislative Trip Austin Feb 27-Mar 1 TML-TAMCC Elected Officials' Conference San Marcos March 28-29 Texas City Management Association William "King" Cole Session II Irving May 19-22 ITGA Conference Pennsylvania May 6-9 Tentative dates of Chamber Washington Trip Washington June 27-30 Texas City Management Association Annual Conference Fort Worth July 18-19 TML Newly Elected City Officials' Orientation Round Rock October 20-23 ICMA Annual Conference Nashville, Tennessee October 9-11 TML Annual Conference and Exhibition San Antonio *Expenses paid by the City will need to be determined by Mayor* 2019 COUNCIL CALENDAR 1 New Year’s Day (City Offices Closed) 10 Regular Meeting 11 TML Newly Elected 21 M.L. King Jr. Day (City offices closed) 24 Regular Meeting JANUARY S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 JULY S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 4 Independence Day (City offices closed) 11 Regular Meeting 18-19 TML Newly Elected City Officials’ Orientation 25 Regular Meeting 14 Regular Meeting 25 Regular Meeting 26-1 TML-TAMCC Elected Officials’ Conference FEBRUARY S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 AUGUST S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 8 Regular Meeting 22 Regular Meeting 14 Regular Meeting 28 Regular Meeting MARCH S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 2 Labor Day (City Offices Closed) 12 Regular Meeting 26 Regular Meeting 11 Regular Meeting 29 Good Friday (City Offices Closed) 25 Regular Meeting APRIL S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 OCTOBER S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 9-12 TML Annual Conference 7 Regular Meeting 20-23 ICMA Annual Conference 24 Regular Meeting 6-9 Chamber Washington (Trip not Confirmed) (Possible Conflict) 9 Regular Meeting 19-22 ITGA Conference 23 Regular Meeting 27 Memorial Day (City offices closed) MAY S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 5 Election Day 14 Regular Meeting 22 -23 Thanksgiving (City Offices closed) 25 Regular Meeting 13 Regular Meeting 27 Regular Meeting JUNE S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 DECEMBER S M T W Th F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 12 Regular Meeting 24-25 Christmas (City Offices Closed) Blue=Regular Council Dates Mauve=Offices Closed Peach=Council Conferences City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0773 Name:Purchase of New Harley Davidson Motorycles Status:Type:Bid Award Consent Agenda File created:In control:11/14/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion on the purchase of five (5) Police motorcycles from The Ranch Harley Davidson (College Station, TX) for the amount of $104,674.25 plus an additional one year extended warranty for $4,590 and the trade in of five existing 2015 Harley Davidson Road King motorcycles for $30,000. Sponsors:Brandy Norris Indexes: Code sections: Attachments:19-013 Tab Action ByDate Action ResultVer. Presentation, possible action, and discussion on the purchase of five (5) Police motorcycles from The Ranch Harley Davidson (College Station, TX) for the amount of $104,674.25 plus an additional one year extended warranty for $4,590 and the trade in of five existing 2015 Harley Davidson Road King motorcycles for $30,000. Relationship to Strategic Goals: (Select all that apply) ·Core Services and Infrastructure Recommendation(s): Recomend award to The Ranch Harley Davidson of College Station and acceptance of the trade offer on the retired 2015 motorcycles. Summary: This will replace five 2015 Harley Davidson Road King motorcycles that were purchased on a three year cycle. The Ranch Harley Davidson was the only bid received. They perform all mechanical maintenance at their local dealership. They also offered to take our 2015 motorcycles at a trade in value of $6,000 each. This will significantly reduce staff's time and costs associated with selling these motorcycles through a municipal or private auction company. (Bid No. 19-013). Budget & Financial Summary: The total purchase amount of $104,674.25 includes five (5) 2019 Harley Davidson Road King motorcycles and the costs associated with: the installation of City-owned equiment, the provision and installation of Harley Davidson equipment. There is an additional total cost of $4,590.00 for an optional one year extended warranty for all five motorcycles. As part of the bid, The Ranch Harley Davidson of College Station has agreed to a $30,000 trade in allowance for five (5) 2015 Harley College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0773,Version:1 Davidson Road King motorcycles. The purchase will be made out of the equipment replacement fund. Attachments: 1. Bid Tabulation Sheet College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ City of College Station - Purchasing Division Bid Tabulation for #19-013 "Purchase of Five (5) Police Motorcycles" Open Date: Thursday, November 7, 2018 @ 2:00 p.m. Page 1 of 1 ITEM QTY UNIT DESCRIPTION UNIT PRICE TOTAL PRICE 1 5 EA 2019 Harley Davidson Road King Motorcycle or Equal $15,931.00 $79,655.00 2 5 EA Cost to install City-owned equipment (Whelen Equipment - Page 13)$1,181.70 $5,908.50 3 5 EA Cost to provide/install miscellaneous equipment (Non-Whelen equipment - Page 13)$3,822.15 $19,110.75 A.1 5 EA Add: Additional one-year extended warranty $918.00 $4,590.00 A.2 5 EA Deduct:Guaranteed repurchase price for the 2018 motorcycles at the end of three (3) years $7,000.00 $35,000.00 A.3 5 EA Deduct:Trade-in price for three (3)existing 2015 Harley Davidson Road King motorcycle $6,000.00 $30,000.00 »The Ranch Harley-Davidson is bidding 2018 Harley Davidson FLHP Road King Motorcycles. Base cost per unit: $20,934.85 $104,674.25 NOTES: CZG, LLC dba, The Ranch H-D ADD/DEDUCT BID ITEMS BASE BID TOTAL BASE BID City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0776 Name:Ordinance Amending Chapter 32 of the College Station Code of Ordinances Status:Type:Ordinance Consent Agenda File created:In control:11/19/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding an ordinance amendment to Chapter 32, “Parks and Recreation,” Article II, “Public Conduct in Parks and Recreational Areas,” Division 1, “Generally,” Section 32-25, “Dogs,” of the Code of Ordinances of the City of College Station, Texas, by removing the Lick Creek Park exception to the dog leash requirement and adding designated “leash free” area. Sponsors:Kelly Kelbly Indexes: Code sections: Attachments:Leash_Ord_LW Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding an ordinance amendment to Chapter 32, “Parks and Recreation,” Article II, “Public Conduct in Parks and Recreational Areas,” Division 1, “Generally,” Section 32-25, “Dogs,” of the Code of Ordinances of the City of College Station, Texas, by removing the Lick Creek Park exception to the dog leash requirement and adding designated “leash free” area. Relationship to Strategic Goals: 1.Providing Core Services and Infrastructure 2.Neighborhood Integrity Recommendation(s): Staff recommends approval of the amendment to Chapter 32 Section 32-25. Summary: On February 13, 2018, the Parks and Recreation Advisory Board unanimously recommended the proposed ordinance amendment for Council approval. This proposed ordinance amendment would allow designated off leash areas within City parks (as designated by policy). As it was written, our current dog parks were violating the ordinance. Original Ordinance: Sec. 32-25. - Dogs. Except as provided in Texas Human Resources Code § 229.001, it shall be unlawful for any owner or person in control of any dog to keep or permit the same in or about any park or recreation area unless such dog is kept under restraint at all times by means of a leash, except at Lick Creek College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0776,Version:1 Park, which is designated "leash free," with dogs required to be under "voice control" of the owners. Budget & Financial Summary:NA Reviewed and Approved by Legal: Yes Attachments: 1)Ordinance 2)Exhibit “A” College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 32, “PARKS AND RECREATION,” ARTICLE II “PUBLIC CONDUCT IN PARKS AND RECREATIONAL AREAS,” DIVISION I, “GENERALLY,” SECTION 32-25, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 32, “Parks and Recreation,” Article II, “Public Conduct in Parks and Recreational Areas,” Division 1., “Generally,” Section 32-25 of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more that two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. This ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. PASSED, ADOPTED AND APPROVED this ____ day of __________________, 2017. ATTEST: APPROVED: __________________________ _________________________ City Secretary MAYOR APPROVED: ___________________________ City Attorney EXHIBIT “A” That Chapter 32, “Parks and Recreation,” Article II, “Public Conduct in Parks and Recreational Areas,” Division 1, “Generally,” Section 32-25, of the Code of Ordinances of the City of College Station, Texas, is amended to read as follows: “Section 32-25. Dogs. Except as provided in Texas Human Resources Code § 121.003, ensuring accessibility to disabled persons, or any designated “leash free” area, it shall be unlawful for any owner or person in control of any dog to keep or permit the same in or about any park or recreation area unless such dog is kept under restraint at all times by means of a leash.” City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0783 Name:Lick Creek Park custom shade structure contract with USA Shade & Fabric Structures Status:Type:Contract Consent Agenda File created:In control:11/19/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding the approval of a contract with USA Shade & Fabric Structures, for purchase and installation of a cantilevered shade structure for the Lick Creek Park amphitheater for $139,516.49; and presentation, possible action, and discussion regarding consideration of a debt reimbursement resolution. Sponsors:David Schmitz Indexes: Code sections: Attachments:PK1905 Lick Creek Shade Structure - DRR Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the approval of a contract with USA Shade & Fabric Structures, for purchase and installation of a cantilevered shade structure for the Lick Creek Park amphitheater for $139,516.49; and presentation, possible action, and discussion regarding consideration of a debt reimbursement resolution. Relationship to Strategic Goals: 1.Financially Sustainable City 2.Core Services and Infrastructure Recommendation(s):Staff recommends approval of Contract#19300137,and the debt reimbursement resolution. Summary:The intent of this contract is to install a shade structure over the amphitheater at Lick Creek Park to provide protection from the elements for patrons and classes to enjoy. The quotes for this contract utilize the BuyBoard Purchasing Cooperative Contract 512-16. Procurement Statutes allow for the use of purchasing cooperatives in lieu of a formal bidding process, as the services have already been bid by the cooperative. Budget & Financial Summary:This project (PK1905) has been appropriated $200,000 in the FY19 Parks CIP Budget. The full budget is available and the "Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt" is necessary for this item because the long term debt that is projected to be issued for this project has not yet been issued. The debt for this project is scheduled to be issued later this fiscal year. College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0783,Version:1 Reviewed and Approved by Legal:Yes Attachments:Contract 19300137 is available for review in the City Secretary’s Office. 1.Debt Reimbursement Resolution College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ RESOLUTION NO. _________________ RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH PROCEEDS FROM DEBT WHEREAS, the City of College Station, Texas (the "City") is a home-rule municipality and political subdivision of the State of Texas; WHEREAS, the City expects to pay expenditures in connection with the design, planning, acquisition and construction of the projects described on Exhibit "A" hereto (collectively, the "Project") prior to the issuance of obligations by the City in connection with the financing of the Project from available funds; WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance the Project; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS THAT: Section 1. The City reasonably expects it will incur debt, as one or more series of obligations, with an aggregate maximum principal amount not to exceed $200,000 for the purpose of paying the aggregate costs of the Project. Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-exempt obligations will be issued by the City in furtherance of this Statement after a date which is later than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. PASSED AND APPROVED THIS 19th DAY of November, 2018. _______________________________ Karl Mooney, Mayor ATTEST: _________________________________ Tanya Smith, City Secretary (Seal) Exhibit "A" The project to be financed that are the subject of this Statement are: Lick Creek Park Shade Structure. Design and installation of new shade structure over the new amphitheater at the Nature Center in Lick Creek Park. City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0784 Name:2019 Benefits Expenditures & Resolution Status:Type:Resolution Consent Agenda File created:In control:11/19/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding: (1) adoption of a resolution authorizing the City Manager to approve and execute all employee benefits contract documents and to approve those expenditures related to the employee benefits contracts provided that such expenditures are appropriated from available funds approved from the annual budget and consistent with state and local laws, and (2) renewal of the City’s contract with Cigna for stop loss reinsurance for calendar year 2019. Sponsors:Alison Pond Indexes: Code sections: Attachments:Resolution Employee Benefits FINAL 2019 Health Insurance Costs (Executive Summary) Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding: (1) adoption of a resolution authorizing the City Manager to approve and execute all employee benefits contract documents and to approve those expenditures related to the employee benefits contracts provided that such expenditures are appropriated from available funds approved from the annual budget and consistent with state and local laws, and (2) renewal of the City’s contract with Cigna for stop loss reinsurance for calendar year 2019. Relationship to Strategic Goals: ·Financially Sustainable City Recommendation(s): Staff recommends adoption of the resolution and approval of the stop loss contract. Summary: The City’s benefits includes: - Cigna Health - Medical/Dental/Prescription/Stop Loss Coverage - Superior Vision - Vision Insurance - The Standard Insurance - Basic Life/Accidental Death & Dismemberment/Short Term Disability/Long Term Disability - Cigna - Critical Illness/Accident Insurance - Deer Oaks - Employee Assistance Program - Newport Group - Flexible Spending Account Administration College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0784,Version:1 The 2019 plan year projected costs are based on a monthly average of 1001 employees, retirees and COBRA participants on the plan. This represents a cost to the City of approximately $1,137.37 per employee per month, or $13,662,143 per employee per year. Adoption of the attached resolution will delegate authority to the City Manager to approve and execute employee benefits contract documents and to approve the associated expenditures for the 2019 plan year and subsequent years provided that the City Council has appropriated sufficient funds from available funds approved from an annual budget. As a self-insured entity,the City also purchases stop loss (reinsurance)to limit the risk of the cost of high dollar claims.By renewing the City’s contract with Cigna,our specific stop loss deductible will remain at $200,000 and the premium will increase 9.88%which is less that the proposed renewal amount budgeted (15%).Staff is requesting that Council approve the renewal of the City’s contract with Cigna for stop loss reinsurance. Budget & Financial Summary: Funds are available and budgeted for all other insurance lines in the employee benefits fund. College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ RESOLUTION NO.________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS (CITY), AUTHORIZING THE CITY MANAGER TO EXECUTE AND APPROVE ALL CONTRACT DOCUMENTS AND APPROVE ALL EXPENDITURES FOR ALL EMPLOYEE BENEFITS FOR WHICH FUNDS HAVE BEEN APPROVED BY THE CITY COUNCIL. WHEREAS, the City of College Station strives to offer employees comprehensive and competitive health benefits; and WHEREAS, the City of College Station’s health plan is self-funded and provides medical, dental and prescription coverage to eligible employees, retirees and dependents including a high deductible plan offered to offset rising health care costs; and WHEREAS, The City of College Station offers employee benefits including but not limited to voluntary vision insurance, short-term & long-term disability, basic & voluntary life and AD&D, healthcare, limited purpose & dependent care flex spending accounts, critical illness & accident insurance and an employee assistance program (EAP) to eligible employees and such benefits may change from time to time; and WHEREAS, The City of College Station contracts with a third party consultant as the sole broker of record according to Texas Local Government Code § 252.024, for benefits and insurance consulting; and WHEREAS, The City of College Station contracts with a health insurance service company to administer health claims and provide stop loss reinsurance; and WHEREAS, the City of College Station works with the sole broker of record to stay current with best practices, maintain compliance with local, state and federal health regulations and laws. The annual health plan review process involves the City of College Station’s Human Resources Department working with the sole broker of record and the City’s Fiscal Services Department to fiscally align City needs with available funds utilizing a Request for Proposal process when necessary; and WHEREAS, the City Council of the City of College Station desires to make employee benefits contract management more efficient by authorizing the City Manager or his designee to approve and execute the employee benefits contracts and by authorizing the City Manager to approve subsequent budgeted expenditures related to the contracts; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby authorizes the City Manager or his designee to approve and execute the employee benefits contracts and approve including, but not limited to, applications, policies, amendments, termination notices, and any and all other Resolution No._________ Page 2 of 2 communications or documents that may be required by the contracts, on behalf of the City. PART 2: That the City Council hereby authorizes the City Manager to approve those expenditures related to the employee benefits contracts provided that such expenditures are appropriated from available funds, approved from the annual budget and are consistent with state and local laws. PART 3: That the City Council hereby finds that the above described authorization will make health plan contracts administration and management more efficient for the City. PART 4: That the City Council hereby finds that granting such authority to the City Manager in no way precludes the Mayor from executing employee benefits documents and contracts on behalf of the City if required by law or as a condition of the health plan contracts or as otherwise determined by the City Council in its discretion. PART 5: That the City Council further finds that granting such authority to the City Manager shall not otherwise modify or change the City procedures for processing contracts. PART 6: That this resolution shall take effect immediately from and after its passage. ADOPTED this 13th day of December, 2018. ATTEST: APPROVED: City Secretary Mayor APPROVED: City Attorney Executive Summary Projected Program Costs for Administrative Fees, Claims and Voluntary Benefits 01-01-2019 to 12-31-2019 Administration PEPM*Annual Expense Medical (including wellness)$32.35 $388,588 Dental $2.50 $30,030 Pharmacy $0.00 - Specific Stop Loss $95.66 $1,149,068 Aggregate Stop Loss $4.79 $57,537 COBRA $0.46 $5,553 HSA Admin $4.50 $28,782 HSA City Contribution $700 / $1200 $527,100 EAP (12 month)$1.43 $21,105 Basic Life $55,210 Basic AD&D $40,395 Flex Spending Acct. Base $600 Flexible Spending Acct - HC $5.00 $5,280 Flexible Spending Acct - LP $5.00 $1,650 Flexible Spending Acct - Dep $3.00 $1,346 Total Fixed Costs $192.49 $2,312,244 Claims PEPM*Annual Expense Medical $674.46 $8,101,614 Dental $68.94 $828,107 Pharmacy (Opt 1 & 2)$201.48 $2,420,178 Total Claims $944.88 $11,349,899 Total Projected Cost $1,137.37 $13,662,143 *Per Employee Per Month Voluntary Benefits**Annual Expense Vision $129,438 Short Term Disability $73,072 Long Term Disability $69,053 Accident Insurance $154,377 Critical Illness $88,264 Supplemental & Dependent Voluntary Life & ADD Insurance $222,635 Total Voluntary Costs $736,840 $50 per month $0.04 per $1k coverage $0.013 per $1k coverage **Voluntary benefit premiums are deducted through payroll, but pooled and paid by the City. City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0788 Name:Greens Prairie Widening Design Contract Status:Type:Contract Consent Agenda File created:In control:11/20/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion on a professional services contract with Binkley & Barfield, Inc. in the amount of $1,231,417.83 for the professional engineering services related to the design of the Greens Prairie Widening Project and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. Sponsors:Donald Harmon Indexes: Code sections: Attachments:ST1702 Greens Prairie Widening DRR Action ByDate Action ResultVer. Presentation,possible action,and discussion on a professional services contract with Binkley & Barfield,Inc.in the amount of $1,231,417.83 for the professional engineering services related to the design of the Greens Prairie Widening Project and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. Relationship to Strategic Goals: ·Core Services and Infrastructure ·Improving Mobility Recommendation(s):Staff recommends approval of the professional services contract and recommends approval of the resolution declaring intention to reimburse certain expenditures with proceeds from debt. Summary: The project includes the reconstruction of Greens Prairie from the western city limit line to Arrington Road. The existing asphalt road is intended to be replaced with a 4 lane minor arterial concrete roadway with curb, gutter, underground storm sewer, and sidewalks. This project was approved with the FY16 budget to be funded with certificates of obligation and is one of several transportation projects originally prioritized by the 2015 Citizen Advisory Committee. The City is developing an Interlocal Agreement with the County for cost participation for the design and construction costs associated with the County section of Greens Prairie. Budget & Financial Summary: Budget in the amount of $8,385,000 is included for this project in the Streets Capital Projects Fund. Budget in the amount of $150,000 is included for this project in the Water Capital Project Fund. A total of $241,584.86 has been expended or committed to date, leaving a balance of $8,143,415.14 in the total project budget for this design contract and future construction. The "Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt" is College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0788,Version:1 necessary for this item because the long term debt that is projected to be issued for a portion of this project has not yet been issued. The debt for the project is scheduled to be issued later this fiscal year. Attachments: 1.Contract No. 19300154 (on file with the City Secretary’s Office) 2. Debt Reimbursement Resolution College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ RESOLUTION NO. _________________ RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH PROCEEDS FROM DEBT WHEREAS, the City of College Station, Texas (the "City") is a home-rule municipality and political subdivision of the State of Texas; WHEREAS, the City expects to pay expenditures in connection with the design, planning, acquisition and construction of the projects described on Exhibit "A" hereto (collectively, the "Project") prior to the issuance of obligations by the City in connection with the financing of the Project from available funds; WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance the Project; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS THAT: Section 1. The City reasonably expects it will incur debt, as one or more series of obligations, with an aggregate maximum principal amount not to exceed $8,385,000 for the purpose of paying the aggregate costs of the Project. Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-exempt obligations will be issued by the City in furtherance of this Statement after a date which is later than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. PASSED AND APPROVED THIS 13th DAY of December, 2018. _______________________________ Karl Mooney, Mayor ATTEST: _________________________________ Tanya Smith, City Secretary (Seal) Exhibit "A" The project to be financed that are the subject of this Statement are: Greens Prairie Widening Project. The project includes the reconstruction of Greens Prairie from the western city limit line to Arrington Road. The existing asphalt road is intended to be replaced with a 4 lane minor arterial concrete roadway with curb, gutter, underground storm sewer, and sidewalks. City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0796 Name: Status:Type:Contract Consent Agenda File created:In control:11/27/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding approval of a contract with Gessner Engineering for $104,671.50 to perform construction materials testing for the new Police Headquarters project. Sponsors:Erica Wozniak Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approval of a contract with Gessner Engineering for $104,671.50 to perform construction materials testing for the new Police Headquarters project. Relationship to Strategic Goals: (Select all that apply) ·Core Services and Infrastructure Recommendation(s): Staff recommends approval of contract 19300172 with Gessner Engineering for $104,671.50 to perform construction materials testing for the new Police Headquarters project. Summary: The Police Headquarters project received soil, free of cost, from another City project, Holleman Rd South Expansion. The soils testing for that project was performed by Gessner Engineering and those reports were provided to the Police Headquarters Design Team for their use on the project. In order to keep consistency, Gessner will continue to provide soils testing as well as the other related construction materials testing such as concrete and structural steel. Budget & Financial Summary: Contract 19300172 with Gessner Engineering for $104,671.50 falls within the project's budgeted amount available for performing these services. Legal Review: Yes Attachments: Contract is on file with the City Secretary's Office. College Station, TX Printed on 12/10/2018Page 1 of 1 powered by Legistar™ City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0798 Name:Oversized Participation Agreement - Greens Prairie Reserve, Section 1, Phase 101 Status:Type:Agreement Consent Agenda File created:In control:11/27/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding approving an ordinance authorizing the execution of an Oversized Participation Agreement in the amount of $81,089.19 that upsizes approximately 5,272 linear feet of water line from an 8-inch to a 12-inch water line along Greens Prairie Road and Arrington Road. Sponsors:Erika Bridges Indexes: Code sections: Attachments:Ph. 101-Participation Agreement Ord.pdf Oversize Participation-Water Map 101-102.pdf Signed GPR Ph.101 OP Agreement.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approving an ordinance authorizing the execution of an Oversized Participation Agreement in the amount of $81,089.19 that upsizes approximately 5,272 linear feet of water line from an 8-inch to a 12-inch water line along Greens Prairie Road and Arrington Road. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation: Staff recommends approval of the ordinance and Oversized Participation Agreement. Summary: Greens Prairie Reserve - Section One, Phase 101 is a 12.1024 acre development and part of the Greens Prairie Reserve subdivision. It is located on the west side of Arrington Road approximately 5,170 linear feet south of its intersection with Greens Prairie Road West. The Oversized Participation request is for an upsize of approximately 5,272 linear feet of water line from an 8- inch to a 12-inch water line. The water line ties into an existing 12-inch water line, on the south side of Greens Prairie Road West, and extends west and south through the Greens Prairie Reserve subdivision and to/through the Phase 101 area. The oversized water infrastructure will help accommodate future development of the area in accordance with the City’s Water Master Plan. Budget & Financial Summary: Funding for this Oversized Participation Agreement shall be as budgeted from the Water Capital Improvement Project Fund, in the amount of $81,089.19. Attachments: 1.Participation Agreement Ordinance - Phase 101 2.Location Map College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0798,Version:1 3.Oversized Participation Agreement - Phase 101 College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ Ordinance Form 8-14-17 ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A PARTICIPATION AGREEMENT BY AND BETWEEN THE CITY AND OGC CNO JV, LLC, AND OGC GREENS PRAIRIE INVESTORS, LLC, AND LARRY YOUNG PAVING, INC. FOR THE DEVELOPMENT OF GREENS PRAIRIE RESERVE, SECTION 1, PHASE 101 WATERLINE PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, OGC CNO JV, LLC and OGC Greens Prairie Investors, LLC are developers (collectively the “Developer”) developing Greens Prairie Reserve, Section 1, Phase 101 and Larry Young Paving, Inc. is the contractor (the “Contractor”) constructing Greens Prairie Reserve, Section 1, Phase 101; and WHEREAS, as part of said development, the construction of certain public infrastructure is required; and WHEREAS, pursuant to Section 212.071 et seq. Texas Local Government Code the City of College Station, the Developer and the Contractor have agreed to jointly participate in the construction of certain public infrastructure to wit: Greens Prairie Reserve, Section 1, Phase 101 Waterline Project (“Project”) as further set forth in a Participation Agreement ; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds it to be in the best interest of its citizens to enter into that one certain Participation Agreement with OGC CNO JV, LLC and OGC Greens Prairie Investors, LLC and Larry Young Paving, Inc. for the construction of Greens Prairie Reserve, Section 1, Phase 101 Waterline Project. A copy of said Participation Agreement is attached as Exhibit “A” and incorporated herein by reference. PART 2: That the City Council hereby approves and authorizes the City Manager to execute the Participation Agreement and any other necessary documents with OGC CNO JV, LLC and OGC Greens Prairie Investors, LLC and Larry Young Paving, Inc., obligating the CITY to pay a maximum of $81,089.19 out of a total estimated amount of $374,185.00 for the labor, materials and equipment required for the improvements related to Greens Prairie Reserve, Section 1, Phase 101 Waterline Project. PART 3: That the funding for this Participation Agreement shall be as budgeted from the Water Capital Improvement Project Fund, in the amount of $81,089.19. PART 4: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances ORDINANCE NO. ___________ Page 2 of 3 Ordinance Form 12-4-18 of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 5: That this ordinance shall take effect immediately from and after its passage. PASSED, ADOPTED and APPROVED this ________ day of _____________________, 2018. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDINANCE NO. ___________ Page 3 of 3 Ordinance Form 12-4-18 Exhibit A Participation Agreement Larry Young Paving- Pol# 85322393 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 8532239 8532239 Larry Young Paving- Pol# 8532239 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 8532239 8/23/2017 Larry Young Paving 8/23/20178/23/2017$3,153.08/23/2018 Larry Young Paving- Umbrella Policy #27306467 City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0799 Name:Oversized Participation Agreement - Greens Prairie Reserve, Section 1, Phase 102 Status:Type:Agreement Consent Agenda File created:In control:11/27/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding approving an ordinance authorizing the execution of an Oversized Participation Agreement in the amount of $25,251.12 that upsizes approximately 1,786 linear feet of water line from an 8-inch to a 12-inch water line through Greens Prairie Reserve, Section 1, Phase 102 subdivision. Sponsors:Erika Bridges Indexes: Code sections: Attachments:Ph. 102-Participation Agreement Ord.pdf Oversize Participation-Water Map 101-102.pdf Signed GPR Ph.102 OP Agreement.pdf Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding approving an ordinance authorizing the execution of an Oversized Participation Agreement in the amount of $25,251.12 that upsizes approximately 1,786 linear feet of water line from an 8-inch to a 12-inch water line through Greens Prairie Reserve, Section 1, Phase 102 subdivision. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation: Staff recommends approval of the ordinance and Oversized Participation Agreement. Summary: Greens Prairie Reserve - Section One, Phase 102 is a 47.7032 acre development and part of the Greens Prairie Reserve subdivision. It is located on the west side of Arrington Road approximately 5,170 linear feet south of its intersection with Greens Prairie Road West. The Oversized Participation request is for an upsize of approximately 1,786 linear feet of water line from an 8- inch to a 12-inch water line. The water line extends through the Phase 102 area and ties into the proposed 12 -inch water lines to the north and south being installed with Greens Prairie Reserve, Section 1, Phase 101. The oversized water infrastructure will help accommodate future development of the area in accordance with the City’s Water Master Plan. Budget & Financial Summary: Funding for this Oversized Participation Agreement shall be as budgeted from the Water Capital Improvement Project Fund, in the amount of $25,251.12. Attachments: 1.Participation Agreement Ordinance - Phase 102 2.Location Map College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0799,Version:1 3.Oversized Participation Agreement - Phase 102 College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ Ordinance Form 8-14-17 ORDINANCE NO. ____________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING A PARTICIPATION AGREEMENT BY AND BETWEEN THE CITY AND OGC CNO JV, LLC, AND OGC GREENS PRAIRIE INVESTORS, LLC, AND LARRY YOUNG PAVING, INC. FOR THE DEVELOPMENT OF GREENS PRAIRIE RESERVE, SECTION 1, PHASE 102 WATERLINE PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS. WHEREAS, OGC CNO JV, LLC and OGC Greens Prairie Investors, LLC are developers (collectively the “Developer”) developing Greens Prairie Reserve, Section 1, Phase 102 and Larry Young Paving, Inc. is the contractor (the “Contractor”) constructing Greens Prairie Reserve, Section 1, Phase 102; and WHEREAS, as part of said development, the construction of certain public infrastructure is required; and WHEREAS, pursuant to Section 212.071 et seq. Texas Local Government Code the City of College Station, the Developer and the Contractor have agreed to jointly participate in the construction of certain public infrastructure to wit: Greens Prairie Reserve, Section 1, Phase 102 Waterline Project (“Project”) as further set forth in a Participation Agreement ; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby finds it to be in the best interest of its citizens to enter into that one certain Participation Agreement with OGC CNO JV, LLC and OGC Greens Prairie Investors, LLC and Larry Young Paving, Inc. for the construction of Greens Prairie Reserve, Section 1, Phase 102 Waterline Project. A copy of said Participation Agreement is attached as Exhibit “A” and incorporated herein by reference. PART 2: That the City Council hereby approves and authorizes the City Manager to execute the Participation Agreement and any other necessary documents with OGC CNO JV, LLC and OGC Greens Prairie Investors, LLC and Larry Young Paving, Inc., obligating the CITY to pay a maximum of $25,251.12 out of a total estimated amount of $124,630.00 for the labor, materials and equipment required for the improvements related to Greens Prairie Reserve, Section 1, Phase 102 Waterline Project. PART 3: That the funding for this Participation Agreement shall be as budgeted from the Water Capital Improvement Project Fund, in the amount of $25,251.12. PART 4: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances ORDINANCE NO. ___________ Page 2 of 3 Ordinance Form 12-4-18 of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 5: That this ordinance shall take effect immediately from and after its passage. PASSED, ADOPTED and APPROVED this ________ day of _____________________, 2018. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDINANCE NO. ___________ Page 3 of 3 Ordinance Form 12-4-18 Exhibit A Participation Agreement Larry Young Paving- Pol# 85322393 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 8532239 8532239 Larry Young Paving- Pol# 8532239 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 Larry Young Paving- Pol# 8532239 8532239 8/23/2017 Larry Young Paving 8/23/20178/23/2017$3,153.08/23/2018 Larry Young Paving- Umbrella Policy #27306467 City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0800 Name:Pavement Striping and Markings Contract Renewal Status:Type:Renewal Consent Agenda File created:In control:11/28/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding approval of the renewal of a contract for Annual Pavement Markings and Striping of Roadways in an amount not to exceed $250,000. Sponsors:Donald Harmon Indexes: Code sections: Attachments:DIJ 17300107.pdf Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding approval of the renewal of a contract for Annual Pavement Markings and Striping of Roadways in an amount not to exceed $250,000. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s):Staff recommends approval of Contract No.17300107 renewal for roadway markings to DIJ Construction Incorporated of Bertram,Texas.This is the second of two renewal options for a one year period. Summary:This contract will provide essential pavement markings for guiding vehicular traffic, bicyclist and pedestrians throughout the City.After a segment of roadway is reconstructed or rehabilitated the pavement markings to delineate the travel lanes,bike lanes,stop bars,etc.must be reinstalled.City staff relies on the expertise and the resources of specialty contractors to perform this work. DIJ Construction exercised their option to renew the contract without increasing the original bid price. Contract No. 17300107 (ITB No. 17-010) Budget &Financial Summary:Funding for the Annual Blanket Purchase Order for the installation of roadway markings is provided in the annual Traffic Operations Budget. Legal Review: Yes Attachments: 1.Renewal Form 2.Contract No. 17300107 is on file in the City Secretary’s Office College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0800,Version:1 College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ RENEWAL (2) ACCEPTANCE By signing herewith, I acknowledge and agree to renew Contract No. 17300107 (ITB No. 17-010) for Annual Traffic Pavement Striping and Marking Services in accordance with all terms and conditions previously agreed to and accepted for an amount not to exceed Two Hundred Fifty Thousand and Noll 00 Dollars ($250,000.00). I understand this renewal term will be for a one year period beginning December 08, 2018 through December 08, 2019. This is the first of two renewal options. DIJ CONSTRUCTION, INC. By kt#;;; - Printed Name: ~-"J::> .,.j A--~ Title: /£~ -r I "1"-A--'T'o 12_ Date: /I/ z.1 /, 'S I I CITY OF COLLEGE STATION By:. ___________ _ City Manager Date: ------- APPROVED: City Attorney Date: ------ Asst. City Manager/CFO Date: ****************************************************************************** CERTIFICATE OF INTERESTED PARTIES 1295 FORM 1of1 Complete Nos. 1 -4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2018-427489 D.l.J. Construction, Inc. Bertram, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/21/2018 being filed. City of College Station Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 17300107R2 Pavement Markings Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. 0 6 UNSWORN DECLARATION My name is Tim D. Jarma , and my date of birth is 11/11/1967 P.O. Box 1609 Bertram TX 78605 USA My address is ___ , (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Burnet County, State of Texas , on the 2 1 S 1day of Nov ,20~. (month) (year) / v--P,/~ SigMture of au~ed agent of contracting business entity (Declarant) Forms provided by Texas Ethics Comm1ss1on www.eth1cs.state.tx.us Version Vl.0.6711 Client#· 148007 DIJCON ACORDTM CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) 9/25/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER ~2~!~cT Cindy Ellis USI Southwest Austin ritJ8,NJ0 Extl: 512 451-7555 I r.e2.Nol: 512 467-0113 7600-C N. Capital of TX Hwy #200 ~6'1DA~~ss: cindy.ellis@usi.com Austin, TX 78731 INSURER(S) AFFORDING COVERAGE NAIC# 512 451-7555 INSURER A : United Fire & Casualty Company 13021 INSURED INSURER B : Travelers Property Cas. Co. of America 25674 D.l.J. Construction, Inc. INSURER C : Texas Mutual Insurance Company 22945 P.O. Box 1609 Bertram, TX 78605-1609 INSURER D: INSURER E : INSURER F: COVE RAG.ES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR I 1&~hJ5/v~~l I 1&~hl5tY~~Yl LIMITS LTR INSR WVD POLICY NUMBER A X COMMERCIAL GENERAL LIABILITY 85322447 10/01/2018 10/01/2015 EACH OCCURRENCE $1,000,000 ~ D CLAIMS-MADE D OCCUR DAMAGE 19i RENTED PREMISES Ea occurrencel $100 000 ~ PD Dedt: $1,000 MED EXP (Any one person) $5 000 PERSONAL & ADV INJURY $1,000,000 1--- GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 R ~PRO-DLOC $2,000,000 POLICY X JECT PRODUCTS -COMP/OP AGG OTHER: $ A AUTOMOBILE LIABILITY 85322447 10/01/2018 10/01/20H COMBINED SINGLE LIMIT $1,000,000 1---<Ea accident1 x ANY AUTO BODILY INJURY (Per person) $ 1---OWNED -SCHEDULED BODILY INJURY (Per accident) $ 1---AUTOS ONLY 1---AUTOS x HIRED x NON-OWNED PROPERTY DAMAGE $ 1---AUTOS ONLY 1---AUTOS ONLY IPer accidentl $ B J UMBRELLA LIAB ~OCCUR ZUP51 N0489718NF 10/01/2018 10/01/20H EACH OCCURRENCE $5 000 000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5 000 000 DED I I RETENTION $ $ c WORKERS COMPENSATION 0001186139 10/01/2018 10/01/2019 x IPER I lnH-l"T'T"T" AND EMPLOYERS" LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE cm E.L. EACH ACCIDENT $1 000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $1,000,000 If yes, describe under E.L. DISEASE -POLICY LIMIT $1,000,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Re: Annual Traffic Pavement Striping and Marking Services, Contract #17300107 The General Liability and Auto policies include a blanket automatic Additional Insured endorsement that provides Additional Insured status to the Certificate Holder (and other entities as required by the Prime Contract), only when there is a written contract that requires such status and only with regard to work performed on behalf of the named insured. The General Liability, Auto and Workers Compensation policies (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION City of College Station SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P.O. Box 9960 ACCORDANCE WITH THE POLICY PROVISIONS. College Station, TX 77842 AUTHORIZED REPRESENTATIVE I :r. w. w ~,MA.IV © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) 1 of 2 The ACORD name and logo are registered marks of ACORD #S23928884/M23928793 CLEHB DESCRIPTIONS (Continued from Page 1) provide a Blanket Waiver of Subrogation in favor of the same when required by written contract. Coverage is Primary and Non-Contributory, when required by written contract. Umbrella is follow-form coverage. 30 days notice of cancellation applies, when required by written contract, with the exception of 10 days notice of cancellation due to nonpayment of premium, per policy form. SAGITTA 25.3 (2016/03) 2 of 2 #523928884/M23928793 City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0803 Name:Gasoline and Diesel Fuel Status:Type:Contract Consent Agenda File created:In control:11/30/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding approval of extension for a one year term for the contract for gasoline and diesel fuel with Brenco Marketing Corporation (Bryan, TX); and authorize the annual estimated expenditure of $1,400,000. Sponsors:Mary Ellen Leonard Indexes: Code sections: Attachments:City of College Station Supply Agreement - 2019 Action ByDate Action ResultVer. Presentation,possible action,and discussion regarding approval of extension for a one year term for the contract for gasoline and diesel fuel with Brenco Marketing Corporation (Bryan,TX);and authorize the annual estimated expenditure of $1,400,000. Relationship to Strategic Goals:Goal I.1. Spending taxpayer money efficiently. Recommendation(s):Staff recommends approval of the new annual term contract and authorize estimated annual expenditures totaling $1,400,000.00 to Brenco Marketing Corporation.The contract has firm fixed prices for profit and delivery,allowing the City to pay cost (which fluctuates)plus markup.The terms and conditions of the original agreement remain unchanged for the term of December 20,2018 thru December 20,2019.The annual estimated expenditures are based on historical annual fuel usage and expenses. Summary:Texas A&M University formally solicited bids for gasoline and diesel fuel for itself and on behalf of several local agencies including:City of College Station,City of Bryan,Brazos County,Bryan ISD and College Station ISD.Of the six (6)sealed bids received Brenco Marketing Corporation’s bid offered the best value meeting specifications. (Contract #15-006) This agreement will be for a term of one (1)year beginning December 20,2018 through December 20, 2019.Fuel is placed in inventory and is available at two (2)locations:Public Works Fleet Operations and Public Utilities Warehouse. Budget &Financial Summary:Funds are available and budgeted in each fund.Expenses are charged to the appropriate fund/department as fuel is used. Reviewed and Approved by Legal:Yes Attachments:Acceptance Letter College Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0803,Version:1 College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0804 Name:Impact Fee Semi-Annual Report - Council Status:Type:Report Consent Agenda File created:In control:12/3/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Presentation, possible action, and discussion regarding a Semi-Annual Report on System-Wide Impact Fees for Water, Wastewater, and Roadways. Sponsors:Carol Cotter Indexes: Code sections: Attachments:Semi-Annual Report with Attachments 11.15.18 Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding a Semi-Annual Report on System-Wide Impact Fees for Water, Wastewater, and Roadways. Relationship to Strategic Goals: ·Financially Sustainable City ·Core Services and Infrastructure ·Diverse Growing Economy Recommendation:At their meeting on November 15th,the Planning and Zoning Commission,acting in their capacity as the Impact Fee Advisory committee,unanimously recommended acceptance of the Report.Staff also recommends that the City Council acknowledge and accept the Semi-Annual Report.No further action is required at this time. Summary:The attached Impact Fee Semi-Annual Report is provided to the City Council in accordance with the Texas Local Government Code Chapter 395.058.The City of College Station adopted “System-Wide” Impact Fees for water,wastewater,and roadways in the latter part of 2016.Fee implementation has occurred in phases,with full fee implementation occurring in December of this year.The service area for roadway impact fees is bounded by the City limits;however,service areas for system-wide water and wastewater impact fees do not strictly follow City limit lines and include some areas of the City’s Extra-Territorial Jurisdiction (ETJ).The City’s previous five “Small Area”impact fees,specific to either a water or sanitary sewer capital improvement project and the area served, have been phased out and will no longer be reported. Land Use Assumptions and the related Capital Improvements Plans have remained unchanged over the reporting period of April 1,2018 through September 30,2018.This Report primarily documents the fees collected in each of the service areas,since there have been no major changes to any of the impact fee programs during the reporting period. The Planning and Zoning Commission,with the inclusion of an ETJ representative for service areas extending into ETJ,serves as the Impact Fee Advisory Committee per the City of College Station Code of Ordinances Chapter 107,Impact Fees.On November 15th,2018,the Advisory Committee discussed and unanimously recommended support of the Semi-Annual Report.It is now being forwarded to the City Council for your statusCollege Station, TX Printed on 12/10/2018Page 1 of 2 powered by Legistar™ File #:18-0804,Version:1 recommended support of the Semi-Annual Report.It is now being forwarded to the City Council for your status update. Budget & Financial Summary: N/A Attachments: 1.Impact Fee Semi-Annual Report College Station, TX Printed on 12/10/2018Page 2 of 2 powered by Legistar™ 1101 Texas Avenue South, P.O. Box 9960 College Station, Texas 77842 Phone 979.764.3570 / Fax 979.764.3496 MEMORANDUM DATE: November 15, 2018 TO: Planning and Zoning Commission / Impact Fee Advisory Committee FROM: Carol Cotter, P.E., City Engineer SUBJECT: Semi-Annual Report - System-Wide Impact Fees for Water, Wastewater, and Roadway The City of College Station adopted “System-Wide” Impact Fees for water, wastewater, and roadways in the latter part of 2016. Fee implementation has occurred in phases, with full fee implementation to occur in December of this year. The service area for roadway impact fees is bounded by the city limits; however, service areas for system-wide water and wastewater impact fees do not strictly follow city limit lines and include some areas of the City’s Extra-Territorial Jurisdiction (ETJ). The City’s previous five “Small Area” impact fees, that were specific to either a water or sanitary sewer capital improvement project and the area served, have been phased out and will no longer be reported. Local Government Code requires Semi-Annual Reporting to monitor the progress of impact fees and to determine if an update to the fee study is necessary before the statutory five-year requirement. There have been no major changes in the water, wastewater, or roadway impact fee programs during this reporting period. Staff recommends that the Advisory Committee forward this report to City Council for their update. The City of College Station Ordinance Chapter 107, Impact Fees, designates the Planning and Zoning Commission as the Impact Fee Advisory Committee (IFAC) with the inclusion of an ETJ representative for service areas extending into the ETJ. The IFAC is established to: 1. Advise and assist the City in adopting Land Use assumptions. 2. Review the Capital Improvements Plan and file written comments. 3. Monitor and evaluate implementation of the Capital Improvements Plan. 4. File semi-annual reports with respect to the progress of the Capital Improvements Plan. 5. Advise the City Council of the need to update or revise the Land Use Assumptions, Capital Improvements Plan, and Impact Fees. System-Wide Impact Fees System-wide impact fees for water and wastewater were adopted September 22, 2016, with roadway impact fees following on November 10, 2016. Water and wastewater fees were phased in over a two- year period, starting at 50% of the adopted fee, but are now being collected at the full rate. Roadway impact fees are being phased in over a three-year period, and began with no fee collection year one. Since the program is in the second year, the fee is now 50% of the adopted rate. Full implementation of the fees will occur in December of this year. Land Use Assumptions and the related Capital Improvements Plans have remained unchanged over the reporting period April 1, 2018 through September 30, 2018. Status of the various programs are as follows and include limited details due to early stages of implementation: Water $500/Service Unit System-wide water impact fee revenues collected over the reporting period were $40,975 for a total amount of $242,600. Associated costs of the adopted water system capital improvements plan is estimated at $34,140,850. Revenues from the adopted rate are estimated to be $5,852,048. Collected amounts are budgeted to fund Well #9 and Well #9 Collection Loop projects currently under construction. In future years, it is anticipated that the revenue will also support the SH6 Water line project. Wastewater $3,000/Service Unit System-wide wastewater impact fee revenues collected over the reporting period were $316,275 for a total amount of $1,290,050. Associated costs of the adopted wastewater system capital improvements plan is estimated at $72,285,486. Revenues from the adopted rate are estimated to be $39,292,708. Collected amounts will be used to fund the Lick Creek Wastewater Treatment Plant expansion, currently under design and planned to begin construction in FY19. Roadway $187.50(Res) $40(Non-Res) /Service Unit (currently) $375(Res) $80(Non-Res) /Service Unit (December 1, 2018) Roadway impact fees collected over the reporting period were $34,143 for total amount of $40,893 (Zone A), $7,289 for total amount of $33,484 (Zone B), $73,337 for total amount of $142,190 (Zone C), and $17,250, for total amount of $28,500 (Zone D). Eligible costs of the adopted roadway capital improvements plan are estimated at $134,000,000. Revenues from the adopted rates are estimated to be $12,000,000. Specific allocations will be made to eligible projects within the applicable zones in FY19, once sufficient revenue is collected. System-Wide Impact Fee Adopted Max Fee per Service Unit Adopted Collection Rate per Service Unit Amount Collected Eligible Capital Improvement Costs Water $2,917 $500 $242,600 $34,140,850 Wastewater $5,519 $3000 $1,290,050 $72,285,485 Roadway Zone A $1,061 $375/$80 * $40,893 $15,101,941 Roadway Zone B $1,072 $375/$80 * $33,484 $15,667,860 Roadway Zone C $2,556 $375/$80 * $142,190 $48,665,106 Roadway Zone D $4,004 $375/$80 * $28,500 $54,579,323 Subtotal Roadway $245,074 $134,014,230 Total $1,777,724 $240,440,565 * Roadway Impact Fees collected this reporting period were %50 of this rate. Residential rate will be $375/SU and Non-residential is $80/SU beginning December 1, 2018. Attachments: 1. Future Land Use Map 2. Impact Fee Service Area Map Water 3. Impact Fee Service Area Map Wastewater 4. 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2-1CITY OF COLLEGE STATIONFUTURE LAND USE!ICreated By Freese and Nichols, Inc.Job No.: CCL14321Location: H:\W_WW_PLANNING\Deliverables\04_Final_LUA_Report\(Figure_2-1)-Future_LandUse.mxdUpdated: Wednesday, July 13, 2016FUTURE LAND USE111 - Neighborhood Conservation910 - Rural130 - Estate140 - Village Center109 - Restricted Suburban110 - General Suburban120 - 250 - Urban275 - Urban Mixed Use210 - General Commercial200 - Suburban Commercial310 - Business Park410 - Institutional/Public800 - Natural Areas - Reserved430 - Medical Use450 - Texas A&M University710 - 720 - Natural Areas - Protected850 - Utilities!!!!!!!456 - Redevelopment Areas999 - Water¬¬¬¬¬¬816 - Wellborn Preserve - Open¬¬¬¬¬¬136 - Wellborn Estate - Open¬¬¬¬¬¬315 - Wellborn Business Park¬¬¬215 - Wellborn Commercial¬¬¬815 - Wellborn Preserve¬¬¬¬¬¬135 - Wellborn Estate¬¬¬¬¬¬108 - Wellborn Restricted Suburban¬¬¬115 - Wellborn SuburbanLand UseExpected(LUE per Acre)Worst Case(LUE per Acre)2010 Census Density(People per LUE)Institutional/Public - - -Natural Areas - Protected - - -Natural Areas - Reserved - - -Neighborhood Conservation - - -Rural ---Texas A&M University - - -Business Park 2 2 2.38Estate 0.8 1 2.38General Commercial 4 6 2.38General Suburban 4 6 2.38Medical 6 6 2.38Restricted Suburban 3 4 2.38Suburban Commercial 4 6 2.38Urban 15 30 2.38Urban Mixed Use 20 35 2.38Village Center 20 35 2.38FUTURE POPULATION DENSITY (#UT(#UTUTUT[Ú!(!(!(!(!(!(!(2.0 MG Greens PrairieElevated Storage TankOverflow Elev. = 522'Dowling RoadPump Station(3) - 8,000 gpm Pumps(2) - 6,175 gpm Pumps(1) - 6,000 gpm Pump(1) - 5.0 MG Ground Storage Tank(1) - 3.0 MG Ground Storage TankOverflow Elev. = 370'3.0 MG Park PlaceElevated Storage TankOverflow Elev. = 522'City of Bryan29th StreetTexas A&MUniversityVilla MariaTexas A&M UniversityMaple StreetTexas A&M UniversityOlsen FieldWellbornHollemanWellbornRock PrairieWellbornFoxfire?c?c?c?¡?¡?À?¡?¡B U R L E S O N C O .B R A Z O S C O 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D Streets Exhibit 1Service Areas November 2016 N010.5 Miles City Hall1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:118-0756 Name:Wolters Rezoning Status:Type:Rezoning Agenda Ready File created:In control:11/5/2018 City Council Regular On agenda:Final action:12/13/2018 Title:Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Appendix A , “Unified Development Ordinance, “Article 4, Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from R Rural to RS Restricted Suburban and NAP Natural Areas Protected for approximately 46.18 acres located near North Forest Pkwy, generally located north of Appomattox Dr. and the Emerald Forest Subdivision. Sponsors:Justin Constantino Indexes: Code sections: Attachments:Background Maps Application Rezoning Exhibit Ordinance Action ByDate Action ResultVer. Public Hearing, presentation, possible action, and discussion regarding an ordinance amending Appendix A , “Unified Development Ordinance, “Article 4, Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from R Rural to RS Restricted Suburban and NAP Natural Areas Protected for approximately 46.18 acres located near North Forest Pkwy, generally located north of Appomattox Dr. and the Emerald Forest Subdivision. Relationship to Strategic Goals: ·Good Governance ·Neighborhood Integrity Recommendation: The Planning & Zoning Commission heard this item on November 1, 2018 and voted 6-0 to recommend approval. Summary: The applicant has requested a rezoning from R Rural to 33.5 acres of RS Restricted Suburban and 12 acres of NAP Natural Areas Protected. The RS zoning district is designed to provide land for detached medium-density, single-family residential development. These areas consist of residential lots with an average lot area of ten thousand (10,000) square feet or an average of eight thousand (8,000) square feet when clustered around open space. The NAP area is a designated buffer area along Carters Creek, which runs along the property boundary. It creates a separation between the residential zoned area and the creek bed. REZONING REVIEW CRITERIA 1. Whether the proposal is consistent with the Comprehensive Plan: The subject area is designated College Station, TX Printed on 12/10/2018Page 1 of 3 powered by Legistar™ File #:18-0756,Version:1 on the Comprehensive Plan Future Land Use and Character Map as Restricted Suburban and Natural Areas Protected. The Restricted Suburban land use designation is generally for areas that should have a moderate level of development activities. These areas will tend to consist of medium-density single-family residential lots (average 8,000 square feet) when clustered around open space, or larger lot sizes when not clustered. The proposed zoning of RS Restricted Suburban permits medium-density single- family residential lots, allowing the property to be developed consistent with the Comprehensive Plan. The property along the creek is designated as Natural Areas Reserved-a designation for areas that represent a constraint to development and should be preserved for their natural function. The applicant is proposing NAP Natural Areas Protected zoning for the area generally encompassing the 100-year floodplain, with some additional area for slope stability to prohibit development too close to the creek bed, which is consistent with the Comprehensive Plan. 2. Whether the uses permitted by the proposed zoning district will be appropriate in the context of the surrounding area:The properties to the south of the subject property are developed as single- family homes zoned General Suburban. This proposed zoning change would be similar to the properties existing to the south. The adjacent property of undeveloped and agricultural uses is similarly compatible with the potential Restricted Suburban subdivision or for portions of it to remain as an agricultural use for grazing livestock. The Carter Creek Wastewater Treatment Plant is located to the west of the property. The NAP area is a designated buffer area along the creek that runs along the property boundary. The NAP area creates a separation between the residential zoned area and the creek bed, which can be considered hazardous in some places due to the steep slopes along the bank of the creek. 3. Whether the property to be rezoned is physically suitable for the proposed zoning district:Under RS Restricted Suburban, the property would be allowed to develop as single-family homes with lots that average 10,000 square feet or if clustered 8,000 square feet. The subject property would connect to the existing Spring Creek Street and would function similar to a continuation of the adjacent neighborhood. If the property is developed where there are more than 30 lots, a minimum of two street connections to external paved public streets will be required. If there are between 30 and 99 lots, the Commission may allow a Remote Emergency Access at the platting stage where development phasing or constraints of the land prevent the provision of a second street connection. The creek, along its northern boundary and the floodplain on the adjacent property to the east create natural buffers around the proposed site. 4. Whether there is available water, wastewater, stormwater, and transportation facilities generally suitable and adequate for uses permitted by the proposed zoning district:Water service will be by the City of College Station. There is an existing 8-inch waterline on the western side that the development may utilize to extend and serve the properties. Sanitary Sewer service is available via an existing 27-inch sewer trunk line that is crossing the subject tract. The majority of the northern subject tract is in the Carter Creek Drainage Basin. The other southern half of the tract is in the Bee Creek Drainage Basin. The subject tract does not require detention. Drainage and other public infrastructure required with site development shall be designed and constructed in accordance with the B/CS Unified Design Guidelines. All other infrastructure appear to have adequate capacity to serve the proposed rezoning. 5. The marketability of the property: The property could be marketed as an R Rural subdivision with three acre lot averages or it could remain agricultural as the property has some agricultural potential. Overall, the proposed RS Restricted Suburban and NAP Natural Area Protected rezonings are anticipated to increase the marketability of the property. Budget & Financial Summary: N/A Legal Review: Yes College Station, TX Printed on 12/10/2018Page 2 of 3 powered by Legistar™ File #:18-0756,Version:1 Attachments: 1.Background Information 2.Vicinity, Aerial, and SAM 3.Application 4.Rezoning Map 5.Ordinance College Station, TX Printed on 12/10/2018Page 3 of 3 powered by Legistar™ NOTIFICATIONS Advertised Commission Hearing Date: November 1, 2018 Advertised Council Hearing Dates: December 13, 2018 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: Emerald Forest HOA Property owner notices mailed: 6 Contacts in support: None at the time of staff report. Contacts in opposition: None at the time of staff report. Inquiry contacts: One at the time of staff report. ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Natural Areas Reserved None (ETJ) Undeveloped South General Suburban and Natural Areas Reserved Rural Greenways and Undeveloped East Natural Areas Reserved Rural Undeveloped West Utilities and Natural Areas Reserved Rural Wastewater Treatment Plant and Undeveloped DEVELOPMENT HISTORY Annexation: 1977 Zoning: Property zoned A-O Agricultural Open upon annexation A-O Agricultural Open renamed to R Rural in 2013 Final Plat: N/A - Unplatted Site development: Property is undeveloped. Ordinance Form 8-14-17 ORDINANCE NO. _____ AN ORDINANCE AMENDING APPENDIX A “UNIFIED DEVELOPMENT ORDINANCE,” ARTICLE 4 “ZONING DISTRICTS,” SECTION 4.2, “OFFICIAL ZONING MAP” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM R RURAL TO RS RESTRICTED SUBURBAN AND NAP NATURAL AREAS PROTECTED ON APPROXIMATELY 46.18 ACRES OF LAND GENERALLY LOCATED NORTH OF APPOMATTOX DRIVE AND THE EMERALD FOREST SUBDIVISION; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2 “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” and Exhibit “B” and “Exhibit C” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. ORDINANCE NO. ____________ Page 2 of 9 Ordinance Form 8-14-17 PASSED, ADOPTED, and APPROVED this 13th day of December, 2018. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney ORDINANCE NO. ____________ Page 3 of 9 Ordinance Form 8-14-17 Exhibit A That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, is hereby amended to read as follows: The following property is rezoned from R Rural to RS Restricted Suburban and NAP Natural Areas Protected: ORDINANCE NO. ____________ Page 4 of 9 Ordinance Form 8-14-17 ORDINANCE NO. ____________ Page 5 of 9 Ordinance Form 8-14-17 ORDINANCE NO. ____________ Page 6 of 9 Ordinance Form 8-14-17 ORDINANCE NO. ____________ Page 7 of 9 Ordinance Form 8-14-17 ORDINANCE NO. ____________ Page 8 of 9 Ordinance Form 8-14-17 Exhibit B ORDINANCE NO. ____________ Page 9 of 9 Ordinance Form 8-14-17 Exhibit C