HomeMy WebLinkAbout10/08/2018 - Regular Agenda Packet - City CouncilCity Council Regular
College Station, TX
Meeting Agenda - Final
City Hall
1101 Texas Ave
College Station, TX 77840
City Hall Council Chambers6:00 PMMonday, October 8, 2018
1. Call to Order, Pledge of Allegiance, Invocation, Consider Absence Request.
Presentations and Proclamations
• Proclamation for the “Imagine a Day Without Water” campaign.
• Proclamation honoring the retirement of Ken Bost from the Brazos County Health
Department.
• Presentation by Mayor Karl Mooney to Mark Lord, Executive Director of the Texas
Amateur Athletic Federation (TAAF) in acknowledgement of the Games of Texas.
Hear Visitors: During this time a citizen may address the City Council on any item which
does not appear on the posted Agenda. Registration forms are available in the Office of the
City Secretary. This form should be completed and returned to the office by 5:30 PM on the
day of the Council meeting. Upon stepping to the podium the speaker must state their name
and city of residence, including the state of residence if the city is located out of state .
Speakers are encouraged to identify their College Station neighborhood or geographic
location. Each speaker's remarks are limited to three minutes. A group of five or more may
register at the Office of the City Secretary by 5:30 PM on the day of the meeting and
designate an individual to speak for 10 minutes on their behalf. All signers must be in
attendance when the speaker is introduced and may not speak individually during Hear
Visitors. A speaker who wishes to include computer -based information while addressing
the Council must provide the electronic file to the City Secretary by noon on the day of the
Council meeting. During presentations a series of timer lights will change from green to
yellow and an alarm will sound after two and one -half or nine and one -half minutes to signal
thirty seconds remaining. When time expires the timer light will change to red, the final
alarm will sound, and the speaker must conclude the remarks. The City Council will listen
and receive the information presented by the speaker, ask staff to look into the matter, or
place the issue on a future agenda. Topics of operational concerns shall be directed to the
City Manager. Comments should not personally attack other speakers, Council or staff.
Consent Agenda
At the discretion of the Mayor, individuals may be allowed to speak on a Consent Agenda
Item. Individuals who wish to address the City Council on a consent agenda item not posted
as a public hearing shall register with the City Secretary prior to the Mayor's reading of the
agenda item. Registration forms are available in the lobby and at the desk of the City
Secretary.
Page 1 College Station, TX Printed on 10/4/2018
October 8, 2018City Council Regular Meeting Agenda - Final
2. Presentation, possible action, and discussion of consent agenda items which consists of
ministerial or "housekeeping" items required by law. Items may be removed from the
consent agenda by majority vote of the Council.
Presentation, possible action, and discussion of minutes for:
• September 27, 2018 Workshop
• September 27, 2018 Regular
18-06682a.
Sponsors:Smith
RM092718 DRAFT Minutes
WKSHP092718 DRAFT Minutes.docx
Attachments:
Presentation, possible action, and discussion on approval of a
resolution approving the City's investment policy; investment strategy,
reviewing and recording changes to such policy and strategy;
approving a collateral policy; and designating investment officers for
fiscal year ending September 30, 2019.
18-06152b.
Sponsors:Leonard
Investment Policy 2019
Resolution
Attachments:
Presentation, possible action, and discussion on a professional
services contract (Contract No. 18300693) with Freese and Nichols,
Inc. in the amount of $581,300; for the preliminary design and route
analysis services for the Carter Creek Lift Station and Force Main
Project.
18-06332c.
Sponsors:Harmon
Presentation, possible action, and discussion on a professional
services contract (Contract No. 18300620) with Binkley and Barfield,
Inc. in the amount of $893,795.30 for the professional engineering
services related to the design of the Lincoln Avenue Rehabilitation
Project.
18-06342d.
Sponsors:Harmon
Location MapAttachments:
Presentation, possible action, and discussion on a bid award for the
annual purchase of athletic field maintenance materials to include
fertilizers, chemicals, pesticides, herbicides, infield material, grass
seed, and turf amendments to BWI Companies in the amount of
$97,498.87 and Helena Agri in the amount of $90,862.08. The total
estimated expenditure not to exceed $188,180.95.
18-06482e.
Sponsors:Schmitz
2019 Copy of Chemical TabulationAttachments:
Page 2 College Station, TX Printed on 10/4/2018
October 8, 2018City Council Regular Meeting Agenda - Final
Presentation, possible action, and discussion on approving the budget
of the Arts Council of the Brazos Valley, and; presentation, possible
action, and discussion on approving the agreement between the City
of College Station and the Arts Council of the Brazos Valley for
operations and maintenance FY19 totaling $325,000.
18-06522f.
Sponsors:Leonard
FY19 Arts Council BudgetAttachments:
Presentation, possible action, and discussion on approving the
agreement between the City of College Station and the Arts Council of
the Brazos Valley for FY19 in the amount of $397,976 for affiliate
funding and art and tourism marketing.
18-06532g.
Sponsors:Leonard
Arts Council Affiliate MemorandumAttachments:
Presentation, possible action, and discussion on approving the budget
of the Bryan/College Station Chamber of Commerce; and
presentation, possible action and discussion on a funding agreement
between the City of College Station and the Bryan /College Station
Chamber of Commerce for FY19 in the amount of $25,000.
18-06542h.
Sponsors:Leonard
Presentation, possible action, and discussion on approval of a funding
agreement between the City of College Station and College Station
Noon Lions Club for FY19 in the amount of $15,000.
18-06552i.
Sponsors:Leonard
Presentation, possible action, and discussion on approving the budget
of Easterwood Airport; and presentation, possible action, and
discussion on a funding agreement between the City of College Station
and the Easterwood Airport for FY19 in the amount of $114,376.
18-06572j.
Sponsors:Leonard
Easterwood Airport BudgetAttachments:
Presentation, possible action, and discussion on approval of a funding
agreement between the City of College Station and the Brazos Valley
Economic Development Corporation (BVEDC) for FY19 in the amount
of $350,000.
18-06582k.
Sponsors:Leonard
Presentation, possible action, and discussion on approving the budget
of the Memorial for all Veterans of the Brazos Valley; and presentation,
discussion and possible action on a funding agreement between the
City of College Station and the Memorial for All Veterans of the Brazos
18-06592l.
Page 3 College Station, TX Printed on 10/4/2018
October 8, 2018City Council Regular Meeting Agenda - Final
Valley for FY19 in the amount of $25,000.
Sponsors:Leonard
Veterans Memorial BudgetAttachments:
Presentation, possible action, and discussion approving a resolution
authorizing expenditures to the Aggieland Humane Society, Inc. in the
amount of $273,196.
18-06602m.
Sponsors:Leonard
Animal Shelter ResolutionAttachments:
Presentation, possible action, and discussion on approving a funding
agreement between the City of College Station and Keep Brazos
Beautiful for FY19 in the amount of $49,190.
18-06612n.
Sponsors:Leonard
Presentation, possible action, and discussion on approving a funding
agreement between the City of College Station and Experience
Bryan-College Station (EBCS) for FY19 in the amount of $588,950 to
administer the Experience Bryan College Station Grant Program.
18-06622o.
Sponsors:Leonard
Presentation, possible action, and discussion on approving the budget
of the Experience Bryan-College Station (EBCS); and presentation,
possible action, and discussion on a tri party funding agreement
between the City of College Station, City of Bryan and the Experience
Bryan-College Station for FY19 in the amount of $2,450,239, with the
College Station portion being $1,911,186.62 and the Bryan portion
being $539,052.38.
18-06632p.
Sponsors:Leonard
FY19 Budget - CVB REVISED.pdf
FY19 Funding - CVB REVISED.pdf
Attachments:
Regular Agenda
Individuals who wish to address the City Council on an item posted as a Public Hearing
shall register with the Office of the City Secretary. Registration forms are available in the
Office of the City Secretary. This form should be completed and returned to the office by
5:30 PM on the day of the Council meeting. Upon stepping to the podium the speaker must
state their name and city of residence, including the state of residence if the city is located
out of state. Speakers are encouraged to identify their College Station neighborhood or
geographic location. Each speaker's remarks are limited to three minutes. A group of five
or more may register at the Office of the City Secretary by 5:30 PM on the day of the
meeting and designate an individual to speak for 10 minutes on their behalf. All signers
must be in attendance when the speaker is introduced and may not speak individually
Page 4 College Station, TX Printed on 10/4/2018
October 8, 2018City Council Regular Meeting Agenda - Final
during that Public Hearing. A speaker who wishes to include computer-based information
while addressing the Council must provide the electronic file to the City Secretary by noon
on the day of the Council meeting. During presentations a series of timer lights will change
from green to yellow and an alarm will sound after two and one-half or nine and one-half
minutes to signal thirty seconds remaining. When time expires the timer light will change to
red, the final alarm will sound, and the speaker must conclude the remarks. If Council
needs additional information from the general public after the Public Hearing is closed some
limited comments may be allowed at the discretion of the Mayor. Comments should not
personally attack other speakers, Council or staff.
Presentation, possible action, and discussion regarding approval of
Amendment No. 1 to Contract No. 18-300367 accepting the
Guaranteed Maximum Price (GMP) of $24,833,300; as provided by
J.T. Vaughn Construction, the approved Construction Manager at Risk
(CMAR), for the construction of the new Police Headquarters.
18-06441.
Sponsors:Wozniak
Presentation, possible action, and discussion regarding an
appointment to Experience Bryan-College Station.
18-06652.
Sponsors:Smith
3.Presentation, possible action, and discussion on future agenda items and review of
standing list of Council generated agenda items: A Council Member may inquire about a
subject for which notice has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall be limited to a proposal
to place the subject on an agenda for a subsequent meeting.
4. Adjourn.
The City Council may adjourn into Executive Session to consider any item listed on this
agenda if a matter is raised that is appropriate for Executive Session discussion. An
announcement will be made of the basis for the Executive Session discussion.
I certify that the above Notice of Meeting was posted at College Station City Hall, 1101
Texas Avenue, College Station, Texas, on October 4, 2018 at 5:00 p.m.
_____________________
City Secretary
This building is wheelchair accessible. Persons with disabilities who plan to attend this
meeting and who may need accommodations, auxiliary aids, or services such as
interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979)
764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business
days prior to the meeting so that appropriate arrangements can be made. If the City does
not receive notification at least two business days prior to the meeting, the City will make a
reasonable attempt to provide the necessary accommodations.
Page 5 College Station, TX Printed on 10/4/2018
October 8, 2018City Council Regular Meeting Agenda - Final
Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun.
"Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly
Carried Handgun) A Person Licensed under Subchapter H, Chapter 411,
Government Code (Handgun Licensing Law), may not enter this Property with a
Handgun that is Carried Openly."
Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia.
“Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano
al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo
411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta
propiedad portando arma de mano al aire libre.”
Page 6 College Station, TX Printed on 10/4/2018
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0668 Name:Minutes
Status:Type:Minutes Consent Agenda
File created:In control:9/27/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion of minutes for:
• September 27, 2018 Workshop
• September 27, 2018 Regular
Sponsors:Tanya Smith
Indexes:
Code sections:
Attachments:RM092718 DRAFT Minutes
WKSHP092718 DRAFT Minutes.pdf
Action ByDate Action ResultVer.
Presentation, possible action, and discussion of minutes for:
• September 27, 2018 Workshop
• September 27, 2018 Regular
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): Approval
Summary:N/A
Budget & Financial Summary: None
Attachments:
• September 27, 2018 Workshop
• September 27, 2018 Regular
College Station, TX Printed on 10/4/2018Page 1 of 1
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RM092718 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
SEPTEMBER 27, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Adam Falco, Assistant City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called t o
order by Mayor Mooney at 6:46 p.m. on Thursday, September 27, 2018 in the Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Proclamation for the College Station Firefighters "Fill the Boot" for the Muscular
Dystrophy Association.
Mayor Mooney presented the College Station Fire Department with a proclamation proclaiming
October 4th, 5th and 6th as College Station Fire Department “Fill the Boot” Days.
Hear Visitors Comments
James Benham, College Station, came before Council to honor the service and sacrifice of U.S.
Marine Corporal Richard P. Waller-Strickland.
Justin Ikpo, College Station, came before Council regarding neighborhood concerns related to
drugs and crime near his residence on Peyton Street. He is concerned about the safety of his family
and neighbors, and would like to see more support from the City and police.
RM092718 Minutes Page 2
CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
September 5, 2018 Special Meeting
September 13, 2018 Regular Meeting
September 13, 2018 Workshop Meeting
2b. Presentation, possible action, and discussion on a BuyBoard Contract purchase for
traffic signal cabinets from Paradigm Traffic Systems Inc. for $138,750.
2c. Presentation, possible action, and discussion regarding renewing the Xpedient Mail
contract for printing and mailing services in the amount of $230,000.
2d. Presentation, possible action, and discussion to authorize expenditure of funds for FY
2019 for items exempt from competitive bidding as described more fully in Texas Local
Government Code, Chapter 252.022 and other expenditures for interlocal contracts or fees
mandated by state law that are greater than $100,000; and to authorize the City Manager to
approve contracts and expenditures that are on the exemption list.
2e. Presentation, possible action, and discussion on Resolution No. 09-27-18-2e adopting fees,
rates and charges as provided by Chapter 2 “Administration”, Article V “Finance” Division
2 “Fees, Rates and Charges” of the Code of Ordinances.
2f. Presentation, possible action, and discussion regarding City of College Station Excess
Liability and Workers’ Compensation Insurance, Property/Boiler & Machinery,
Commercial Crime, EMT Liability, Auto Property Damage, Cyber Liability, Unmanned
Aircraft liability and property; Special Events policies for Fiscal Year 2019. FY19 premiums
for all lines of coverage are not to exceed $512,000.
2g. Presentation, possible action, and discussion regarding increasing the FY 2018
expenditure limit for the purchase of Police uniforms, body armor and accessories from
Miller Uniforms & Emblems by $55,000 for a new FY 2018 expenditure limit of $145,000.
2h. Presentation, possible action, and discussion on Ordinance No. 2018-4042 amending
Chapter 38, "Traffic and Vehicles," Article II, "Stopping, Standing and Parking," Division
I, "Generally," Section 38-42 by adding language for towing unlawfully parked vehicles.
2i. Presentation, possible action, and discussion on Ordinance No. 2018-4043 amending
Chapter 8 "Business," Article V "Home Solicitation and Itinerant Vendors," Division 1 and
2 of the Code of Ordinances related to home solicitation.
2j. Presentation, possible action, and discussion on approving a contract for the grant of
federal HOME Investment Partnership Program Grant (HOME) Community Housing
Development Organization (CHDO) Set-Aside funds with Elder-Aid, Inc. in the amount of
$200,000 for acquisition and rehabilitation of two (2) existing dwelling units located at 3416-
3418 Normand to be used as affordable rental housing for income-eligible elderly
households.
RM092718 Minutes Page 3
2k. Presentation, possible action, and discussion on purchasing traffic signs, prefabricated
signs and sign blanks from Vulcan Signs Inc. for $54,224.50 and presentation, possible action
and discussion on purchasing traffic sign hardware and posts from Dobie Supply for $61,585
both totaling $115,809.50.
2l. Presentation, possible action, and discussion on Resolution No. 09-27-18-2l an Advance
Funding Agreement (AFA) between the City of College Station and the State of Texas, acting
through the Texas Department of Transportation (TXDOT) for the Cain/Deacon project.
2m. Presentation, possible action, and discussion regarding the approval of six master
agreements for Real Estate Appraisal Services: Duff & Phelps, LLC; JLL Valuation &
Advisory Services, LLC; Lowery Property Advisors, LLC; Paul Hornsby & Company; S.T.
Lovett & Associates; Valbridge Property Advisors. Approval of these agreements will
authorize the City Manager or his delegate to approve service orders for each project within
the terms of each master agreement.
2n. Presentation, possible action, and discussion on approval of an amendment to the funding
agreement between the City of College Station and Experience Bryan College Station
(formerly Brazos Valley Convention and Visitors Bureau) increasing the amount for FY18
by $194,423 for a total of $594,423 related to the CVB Grant Program.
2o. Presentation, possible action, and discussion on the second reading on a non-exclusive
Pipeline Franchise Ordinance No. 2018-4044 for Oil or Gas operations with Hawkwood
Energy Midstream, LLC to construct, operate, maintain, remove, replace and repair
pipeline facilities, together with equipment and appurtenances thereto, for the
transportation of petroleum products and byproducts.
2p. Presentation, possible action, and discussion on Ordinance No. 2018-4045 amending
Chapter 12, “Emergency Management and Emergency Services,” Article IV, “Alarm
Systems,” of the Code of Ordinances regarding false alarm fees.
2q. Presentation, possible action, and discussion on Ordinance No. 2018-4046 amending
Chapter 2, "Administration," Article V, "Finance," Division 2 "Fees, Rates and Charges,"
Section 2-120 and Section 2-122 of the Code of Ordinances regarding Fire Department and
Planning and Development Services afterhours inspection fees.
2r. Presentation, possible action, and discussion of proposed changes to the guidelines for the
City’s housing assistance program funded with grants from the U. S. Department of Housing
and Urban Development.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda with the exception on 2f. The motion carried unanimously.
(2f) MOTION: Upon a motion made by Councilmember Nichols and a second by
Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve
the Consent Item 2f with the amount not to exceed $516,371. The motion carried unanimously.
RM092718 Minutes Page 4
REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion on Ordinance No. 2018-4047
(Budget Amendment 3) amending Ordinance No. 2017-3936 which will amend the budget
for the 2017-2018 Fiscal Year and authorizing amended expenditures as therein provided.
Mary Ellen Leonard, Finance Director, stated that the proposed budget amendment is to increase
the FY18 budget appropriations by $3,838.869. This amendment also includes an interfund
transfer of $1,116,000. The total amount of the revised FY 18 budget is $376,747,538.
At approximately 7:08 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:08 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2018-
4047, to approve Budget Amendment #3 amending Ordinance No. 2017-3936 which will amend
the budget for the 2017-2018 Fiscal Year in the amount of $3,838,869; and authorizing amended
expenditures on a contingency transfer totaling up to $1,116,000. The motion carried
unanimously.
2. Presentation, possible action, and discussion on Ordinance No. 2018-4048 adopting the
City of College Station 2018-2019 Budget; and presentation, possible action and discussion
ratifying the property tax revenue increase reflected in the budget.
Mary Ellen Leonard, Finance Director, briefed the Council on proposed budget revisions (Council
initiated), and staff initiated recommendations. There was a reallocation from the SLA proposed
for the Police Department in the amount of $207,109 to the SLA proposed for the Fire Department.
A revision to the Fiscal Policy, which relates to expenditure control, in regards to the Water and
Wastewater Funds will allow the funds to be added together for the purpose of determining if the
budget has been exceeded. Also, an adjustment to CIP calculations resulted in a $549,551 decrease
of the overall budget. Other minor wording and grammatical corrections as well as additional
explanations and clarifications have been made. These changes result in a revised overall net
budget of $360,130,551.
Staff recommends approval of the ordinance adopting the FY2018-2019 budget, with any changes
the Council may have, and to also ratify the property tax revenue increase.
MOTION: Upon a motion made by Councilmember Moore and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve Ordinance No.
2018-4048, the proposed FY19 Budget for the City of College Station including revisions of a
decrease of $549,551 for a total proposed budget with revisions of $360,130,551. The motion
carried unanimously.
MOTION: Upon a motion made by Councilmember Moore and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve ratifying the
property tax revenue increase reflected in the FY19 Budget. The motion carried unanimously.
RM092718 Minutes Page 5
3. Presentation, possible action, and discussion on approval of Ordinance No. 2018-4049
adopting the City of College Station 2018-2019 ad valorem tax rate of $0.505841 per $100
assessed valuation, the debt service portion being $0.220339 per $100 assessed valuation and
the operations and maintenance portion being $0.285502 per $100 assessed valuation.
Mary Ellen Leonard, Finance Director, reported that Council has held two public hearings on a tax
rate of $0.505841. The tax rate must be adopted as two separate components - one for Operations
and Maintenance and one for Debt Service. The FY19 Budget reflects a .8341 cent per $100
assessed valuation tax increase directly related to the 5% Homestead exemption to provide
property tax relief to permanent city residents and to shift a small portion of the tax burden off of
permanent residents to other taxpayers in the community.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2018-
4049, that the property tax rate be increased by the adoption of a tax rate of 50.5841 cents per $100
assessed valuation, which is effectively a 5.61 percent increase in the tax rate. It was also moved
that the Maintenance and Operations rate be 28.5502 cents per $100 assessed valuation; and the
Debt Service rate be 22.0339 cents per $100 assessed valuation. The motion carried unanimously.
4. Presentation, possible action, and discussion regarding an appointment to the Brazos
Valley Solid Waste Management Agency, Inc. Board of Directors.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to re-appoint Mayor Karl
Mooney to the Brazos Valley Solid Waste Management Agency, Inc. Board of Directors. The
motion carried unanimously.
5. Presentation, possible action, and discussion on future agenda items and review of
standing list of Council generated agenda items: A Council Member may inquire about a
subject for which notice has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall be limited to a proposal
to place the subject on an agenda for a subsequent meeting.
Councilmember Harvell requested a future agenda item to discuss the naming two new baseball
fields at Veterans Park.
Councilmember Rektorik requested expediting the return of the existing future agenda item on
ways to simplify and improve the NCO process.
6. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City
Council at 7:24 p.m. on Thursday, September 27, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
RM092718 Minutes Page 6
Tanya Smith, City Secretary
WKSHP092718 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
SEPTEMBER 27, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Adam Falco, Assistant City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:01 p.m. on Thursday, September 27, 2018 in the Council Chambers of the
City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 4:01
p.m. on Thursday, September 27, 2018 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419-
CV-85; In the 85th District Court, Brazos County, Texas.
WKSHP092718 Minutes Page 2
B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council self-evaluation
City Manager
The Executive Session recessed at 5:20 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Item 2h was pulled from Consent for clarification.
2h): Debbie Eller, Community Services Director, provided clarification on the designated
passenger pick-up zone in Northgate. This zone operates from 9:00 p.m. to 3:00 a.m. and signs
posted arein the area. This item will authorize the towing of vehicles parked in these zone after
the posted time.
5. Presentation, possible action, and discussion regarding potential ordinance amendments
related to open storage; vegetation; right of way maintenance; parking, standing, or storing
of recreational vehicles, trailers, or truck; and shopping carts for consistent code
enforcement.
Debbie Eller, Community Services Director, stated that the Code Enforcement staff has reviewed
the Code of Ordinances to determine where there are inconsistencies in language between various
ordinances and/or where language should be added to clarify the intent of the ordinance. These
revisions and clarification will assist Code Enforcement Officers in their daily efforts to educate
and enforce.
Mrs. Eller stated that there is not efficient way to address shopping carts abandoned throughout
the City. Code Enforcement met with local store managers to determine language to be included
in a new ordinance that will allow for the development of a process to fairly address abandoned
shopping carts.
Council directed staff to move forward with the recommended changes, with a few additions.
Proposed changes Sec. 26-6: Open Storage
Includes language that allows open storage of commodities and materials for (remove)
(sale, lease, inventor,) or private use.
Remove language that allows for open storage of commodities and materials for sale, lease,
and inventory.
Continue to include exemption for Rural or Estate zoning
Ensure screening requirement
Proposed housekeeping changes to Sec. 30-24: Nuisance
WKSHP092718 Minutes Page 3
Add language that City Manager or his or her designee is hereby authorized to remove
vegetation to be consistent with language contained in other sections.
Changes Sec. 34-65(b): Right-of-Way Use
The improvement or facility will not create any hazardous condition by permitting or
allowing trees, shrubs, bushes, plants, grass, weeds, or any other vegetation growing or
causing an obstruction of vehicular or pedestrian travel upon the public street or sidewalk
from the right or left, and the City Manager or his or her designee is hereby authorized
to remove the vegetation.
Proposed changes Sec. 38-43: Parking, Standing, or Storing of Recreational Vehicle, Trailers or
Trucks in Residential Areas:
• Not currently included:
No prohibition for drivers or vehicle owners of commercial vehicles from parking
in residential areas
Prohibition for obstruction of a solid waste container is included in Sec. 40-389 –
Residential Collection Generally
• Revision to Discuss and Consider:
Prohibition for parking, standing, or storing recreational vehicles on yards, lawns,
or on unimproved surface, and add language to include trailers. Leaving the
exemption for Rural and Estate
• Prohibition to Discuss and Consider:
Prohibition for drivers or vehicle owners of parking commercial vehicle from
parking in residential areas
• Revision to Discuss and Consider:
(b) (1) It shall be unlawful for the owner, occupant or person in charge of property
used for residential purposes to permit the parking, standing or storing of trucks,
trailers, or truck-tractors as defined herein in residential areas for other than actual
supervised loading or unloading of goods and passengers or for vehicles providing
a service to a property.
• Revision to Discuss and Consider:
Remove exemption for E Estate zoned
• Revision to Discuss and Consider:
Move Obstruction of solid waste container from Sec. 40-389 (Residential collection
generally) to Sec. 38-43
Proposed changes Sec. 30-25: Shopping Carts
• Proposed Ordinance Requirements:
Develop ordinance language that would require merchants with a shopping cart
inventory to be required to:
o Develop a mandatory plan that would prevent cart removal; require notice
to customers through signage; conduct a search and recovery effort at least
every 7 days within a designated 2 mile radius; and provide a local contact.
6. Council Calendar
Council reviewed the calendar.
WKSHP092718 Minutes Page 4
7. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway
Coalition, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation
Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Transportation and Mobility Committee, TAMU Economic
Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment,
Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments.
Councilmember Nichols reported on the Brazos County Health Department and the Inter-
Governmental Committee.
Councilmember Rektorik reported on Brazos Valley Economic Development Corporation and
Experience Bryan-College Station.
Mayor Mooney reported on Walk with the Mayor, TML, and the YMCA. Councilmember
Benham expanded on the YMCA report.
8. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 6:38 p.m. on Thursday, September 27, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0615 Name:Investment Policy and Strategy
Status:Type:Presentation Consent Agenda
File created:In control:9/10/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approval of a resolution approving the City's
investment policy; investment strategy, reviewing and recording changes to such policy and strategy;
approving a collateral policy; and designating investment officers for fiscal year ending September 30,
2019.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Investment Policy 2019
Resolution
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approval of a resolution approving the City's investment
policy; investment strategy, reviewing and recording changes to such policy and strategy; approving a
collateral policy; and designating investment officers for fiscal year ending September 30, 2019.
Recommendation(s):Staff recommends review and approval of the resolution.
Summary:The Public Funds Investment Act requires an annual review and approval of the City's
investment policy and investment strategies. The Act further requires the following:
(1)that the governing body adopt a written instrument by rule, order, ordinance, or resolution stating
that it has reviewed the investment policy and investment strategies, and
(2)that the written instrument so adopted records any changes to either the investment policy or
investment strategies.
The City of College Station adopted an irrevocable OPEB trust on September 11, 2017, and added to the
Investment Strategy is the investment guideline for this trust. To be noted, this trust does not fall under
regulation of the Texas Public Funds Investment Act.
An annual review of the City’s authorized broker/dealers was performed. One broker/dealer is being
removed from the authorized list due to inactivity. This broker/dealer is Oppenheimer & Co. Inc. The City
will maintain at least 3 authorized broker/dealers for the competitive bid requirement of the investment
policy.
The proposed list of Broker/Dealers/Advisors for the City to business with are:
o FTN Financial
o Hilltop Securities, Inc.
o Cantor Fitzgerald & Company
o American Momentum (CD’s only)
College Station, TX Printed on 10/4/2018Page 1 of 2
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File #:18-0615,Version:1
The proposed list of Depository Banks for the City to do business with are:
o Branch Banking & Trust (BB&T)
o JPMorgan Chase Bank, N.A.
As part of the City’s Investment Policy, Council is to review, approve and adopt any modifications to the
list.
Budget & Financial Summary:None
Reviewed and Approved by Legal:Yes
Attachments:
1.Resolution
2.Investment Policy and Strategy
College Station, TX Printed on 10/4/2018Page 2 of 2
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___________________________________________________________
Investment Strategy and Policy
2019
Approved by Council
October 8, 2018
___________________________________________________________
Legistar | CITY OF COLLEGE STATION
Table of Contents
INVESTMENT STRATEGY _________________________________________________________________________________ 3
I. POLICY _______________________________________________________________________________________________ 4
II. SCOPE ______________________________________________________________________________________________ 4
III. INVESTMENT OBJECTIVES _____________________________________________________________________________ 4
Safety ________________________________________________________________________________________________ 4
Liquidity ______________________________________________________________________________________________ 5
Yield _________________________________________________________________________________________________ 5
IV. RESPONSIBILITY AND CONTROL _______________________________________________________________________ 5
Delegation of Authority _________________________________________________________________________________ 5
Cash Flow Analysis ____________________________________________________________________________________ 5
Training Requirement __________________________________________________________________________________ 5
Internal Controls _______________________________________________________________________________________ 6
Prudence _____________________________________________________________________________________________ 6
Ethics and Conflicts of Interest___________________________________________________________________________ 6
V. SUITABLE AND AUTHORIZED INVESTMENTS _____________________________________________________________ 7
Portfolio Management __________________________________________________________________________________ 7
Investments ___________________________________________________________________________________________ 7
Exemption for Existing Investments ______________________________________________________________________ 8
Loss of Required Rating ________________________________________________________________________________ 8
VI. INVESTMENT PARAMETERS ___________________________________________________________________________ 9
Maximum Maturities ____________________________________________________________________________________ 9
Diversification _________________________________________________________________________________________ 9
VII. FINANCIAL INSTITUTIONS AND DEALERS _______________________________________________________________ 9
Depository ____________________________________________________________________________________________ 9
Authorized Brokers/Dealers ____________________________________________________________________________ 10
Competitive Bids _____________________________________________________________________________________ 11
Delivery vs. Payment __________________________________________________________________________________ 11
VIII. SAFEKEEPING OF SECURITIES _______________________________________________________________________ 11
Safekeeping Agreement________________________________________________________________________________ 11
Safekeeping and Custody ______________________________________________________________________________ 11
Collateralization ______________________________________________________________________________________ 11
IX. PERFORMANCE STANDARDS _________________________________________________________________________ 12
Performance Standards ________________________________________________________________________________ 12
Performance Benchmark _______________________________________________________________________________ 12
X. REPORTING _________________________________________________________________________________________ 12
Methods _____________________________________________________________________________________________ 12
Marking to Market _____________________________________________________________________________________ 12
XI. INVESTMENT POLICY ADOPTION ______________________________________________________________________ 13
QUALIFIED BROKERS/DEALERS __________________________________________________________________________ 14
GLOSSARY OF COMMON TREASURY TERMINOLOGY ________________________________________________________ 15
EXHIBIT A OPEB TRUST INVESTMENT GUIDELINE ___________________________________________________________ 22
Legistar | CITY OF COLLEGE STATION
INVESTMENT STRATEGY
The City of College Station will pursue a passive investment strategy. Investments will be
purchased with the intent of holding to maturity and will only be sold early under exceptional
circumstances. In purchasing investments, the investment officer will attempt to follow a ladder
strategy to ensure that the portfolio will have at least one investment m aturing every month.
Investment priorities are as follows:
1. Suitability - Any investment allowed under the Investment Policy is suitable.
2. Preservation and Safety of Principal - Investments of the City shall be undertaken
in a manner that seeks to insure the preservation of capital in the overall portfolio.
3. Liquidity - The City’s investment portfolio will remain sufficiently liquid to enable the
City to meet all operational requirements that might reasonably be anticipated.
4. Marketability - Investments should have an active and efficient secondary market to
enable the City to liquidate investments prior to the maturity if the need should arise.
5. Diversification - The Investment Officer will attempt to maintain a diversified portfolio
with regard to security type, financial institution providing the security, and maturity.
6. Yield - The City’s investment portfolio shall be designed with the objective of attaining
the maximum rate of return throughout budgetary and economic cycles, taking into
account the City’s risk constraints and the cash flow characteristics of the portfolio.
The City of College Station also has an irrevocable trust relating to its OPEB obligations. The
investment strategy for this trust will be dictated by the City’s Investment Committee. This trust
does not fall under the Texas Public Funds Investment Act. The current investment guideline is
attached to this policy as Exhibit A.
Legistar | CITY OF COLLEGE STATION
CITY OF COLLEGE STATION
INVESTMENT POLICY
The Public Funds Investment Act, Chapter 2256, Texas Government Code, as Amended (”PFIA”
herein), requires each city to adopt rules governing its investment practices and to define the
authority of the investment officer. The following Investment Policy addresses the methods,
procedures, and practices that must be exercised to ensure effective and judicious fiscal
management of the City of College Station funds.
I. POLICY
It is the policy of the City of College Station, Texas (“City”) to invest public funds in a manner,
which will provide the highest investment return with the maximum security while meeting the
daily cash flow demands of the City and conforming to all federal, state and local statutes
governing the investment of public funds.
II. SCOPE
This investment policy applies to all the financial assets held by the City. These funds are defined
in the City’s Comprehensive Annual Financial Report (CAFR) and include:
General Fund Special Revenue Funds
Debt Service Fund Capital Projects Funds
Enterprise Funds Internal Service Funds
Any new funds created by the City will be subject to this policy unless specifically exempted by
the City Council. To maximize the effective investment of assets, all funds mentioned above will
pool their cash balances for investment purposes. The income derived from investing activities
will be distributed to the various funds based on calculation of their average balances.
III. INVESTMENT OBJECTIVES
The City of College Station shall manage and invest its cash with three primary objectives, listed
in order of priority: safety, liquidity and yield. The safety of the principal invested always remains
the primary objective.
Safety
Safety of Principal is the foremost objective of the City. Investments of the City shall be undertaken
in a manner that seeks to insure the preservation of capital in the overall portfolio.
Legistar | CITY OF COLLEGE STATION
Liquidity
The City’s investment portfolio will remain liquid to enable the City to meet all operational
requirements that might reasonably be anticipated.
Yield
The City shall invest funds in investments that earn a competitive market yield consistent with
stated objectives. For bond proceeds to which arbitrage restrictions apply, the primary
objectives shall be to obtain a fair market yield and to minimize the costs associated with the
investment of such funds within the constraints of the investment policy and applicable bond
covenants.
IV. RESPONSIBILITY AND CONTROL
Delegation of Authority
The Assistant City Manager or his Designee is designated the City’s Investment Officer. The
Investment Officer shall be responsible for the investment of funds consistent with this Policy, and
shall have the authority necessary to carry out such responsibilities. An investment committee
consisting of the Investment Officer and at least two other staff members designated by the City
Manager will also be formed. This committee will be responsible for selecting eligible
broker/dealers, reviewing, and updating the investment policy annually. All participants in the
investment process shall seek to act responsibly as custodians of the public trust.
The Investment Officer shall establish written procedures for the operation of the investment
program consistent with this investment policy. No person may engage in an investment
transaction except as provided under the terms of this policy and the procedures established by
the Investment Officer. The Investment Officer shall be responsible for all transactions undertaken
and shall establish a system of controls to regulate the activities of subordinate officials.
Cash Flow Analysis
Supplemental to the financial and budgetary systems, the Investment Officer will maintain a
cash flow forecasting process designed to monitor and forecast cash positions for investment
purposes. Cash flow analysis will include the historical researching and monitoring of specific
cash flow items, payables and receivables as well as overall cash position and patterns.
Training Requirement
In order to ensure the quality and capability of investment management, the Assistant City
Manager and the Investment Officer shall:
Legistar | CITY OF COLLEGE STATION
- attend at least one training session within 12 months of assuming duties and
containing not less than 10 hours of instruction from an independent source approved
by the governing board or a designated investment committee;
- receive training which includes education in investment controls, security risks, strategy
risks, market risks, diversification of the investment portfolio, and compliance with the
PFIA; and
- attend a training session not less than once each state fiscal biennium (beginning on
the first day of the fiscal year and consisting of two consecutive fiscal years after that
date) and receive not less than 8 hours of training from an independent source
approved by the governing board or a designated investment committee.
Internal Controls
The Investment Officer shall establish an annual process of independent review by an external
auditor. This review will provide internal control by assuring compliance with policies and
procedures. Annually, the City’s independent auditors will review quarterly reports for the fiscal
year.
Prudence
Investments shall be made with the judgment and care which persons of prudence, discretion and
intelligence exercise in the management of their own affairs, not for speculation, but for
investment, considering the probable safety of their capital as well as the probable income to be
derived.
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. Investment officers
acting in accordance with written procedures and the investment policy and exercising due
diligence shall be relieved of personal responsibility for an individual security’s credit risk or
market price changes provided deviations from expectations are reported in a timely fashion and
appropriate action is taken to control adverse developments.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with proper execution of the investment program, or which could impair
their ability to make impartial investment decisions. Employees and investment officials shall
disclose to the City Manager any material financial interest in financial institutions that conduct
business within this jurisdiction, and they shall further disclose any large personal
financial/investment positions that could be related to the performance of the City, particularly with
regard to the time of purchases and sales. Employees and investment officials shall refrain from
undertaking personal investment transactions with the same individual with which business is
conducted on behalf of the City.
Legistar | CITY OF COLLEGE STATION
On an annual basis, the Investment officials shall sign a statement acknowledging that they are
in compliance with Section 2256.005 (i) of the Public Funds Investment Act.
V. SUITABLE AND AUTHORIZED INVESTMENTS
Portfolio Management
The City currently has a “buy and hold” portfolio strategy. Maturity dates are matched with cash
flow requirements and investments are purchased with the intent to be held until maturity.
Investments
Acceptable investments under this policy shall be limited to certain instruments as described by
the Government Code; Chapter 2256, Sections 2256.009 through 2256.011 and Sections
2256.013 through 2256.016 of the Public Funds Investment Act. Investment of funds in any
instrument or security not authorized for investment under the Act is prohibited.
Authorized
1. Interest bearing bank deposits insured by the FDIC or the National Credit Union Share
Insurance Fund.
2. Direct obligations of the United States government: U.S. Treasury Bills, U.S. Treasury
Notes, and U.S. Treasury Bonds as well as Bonds or other interest bearing obligations
for which the principal and interest are guaranteed by the full faith and credit of the
United States government and rated not less than A or its equivalent by at least one
nationally recognized investment rating firm.
3. Federal Agencies and Instrumentalities including but not limited to, discount notes,
callables and debentures of the Federal National Mortgage Association (FNMA), the
Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), and the
Federal Home Loan Mortgage Corporation (FHLMC).
4. Time Certificates of Deposit, insured by the Federal Deposit Insurance Corporation
(FDIC) or its successor, or the National Credit Union Share Insurance Fund or its
successor, in state or national banks. Any deposits exceeding FDIC insurance limits
shall be collateralized at 102% of the face amount of the Certificate of Deposit by
securities listed in 1 - 2 above and held by the City's custodial bank or the custodial
bank of the institution the CD’s are held. Bids for Certificates of Deposit may be
solicited orally, in writing, electronically or using any combination of these methods.
5. Repurchase Agreements with a defined termination date of 90 days or less
collateralized by a combination of cash and securities listed in 1 - 2 above. Collateral
must have a minimum market value of 102% of the repurchase agreement, and must
be held by the custodian bank or other independent third-party custodian contracted
Legistar | CITY OF COLLEGE STATION
by the City. Bond proceeds may be invested in flexible repurchase agreements with
maturity dates not exceeding the expected final project expenditure if a formal bidding
process is followed and properly documented for IRS purposes.
6. AAA-rated No-Load Money Market Mutual Funds registered with the Securities and
Exchange Commission and comply with SEC Rule 2a-7 .
7. AAA-rated Investment Pools organized under the Texas Interlocal Cooperation Act
that follow the requirements in the Public Funds Investment Act and which have been
specifically approved by the City.
Not Authorized
The following security types are not permitted:
1. Obligations whose payment represents the coupon payments of the underlying mortgage-
backed security collateral and pays no principal (IO’s);
2. Obligations whose payment represents the principle stream from the underlying mortgage-
backed security collateral and bears no interest (PO’s);
3. Collateralized Mortgage Obligations (CMO’s) that have a stated final maturity date of
greater than 10 years; and
4. Any security, the interest rate of which is determined by an index that adjusts opposite to
the changes in the Market index (inverse floaters).
Exemption for Existing Investments
Any investment, which was authorized at the time of purchase, shall not be required to be
liquidated.
Loss of Required Rating
If any security that requires a minimum investment rating is downgraded below that minimum
rating subsequent to purchase, it will no longer be considered an authorized investment. As a
result, the City shall take all prudent measures to liquidate the security in effort to preclude or
reduce principle loss. The City will select a different approved broker/dealer each quarter to verify
the ratings of securities held. Local Government Pools ratings will be verified quarterly by
checking their websites.
Legistar | CITY OF COLLEGE STATION
VI. INVESTMENT PARAMETERS
Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, the City will not directly invest in securities
maturing more than five years from the date of purchase. Additionally, the City will maintain a
dollar-weighted average maturity of two years or less.
Diversification
It is the intent of the City to diversify the investment instruments within the portfolio to avoid
incurring unreasonable risks inherent in over-investing in specific instruments, individual financial
institutions or maturities. The asset allocation in the portfolio should be flexible depending upon
the outlook for the economy and the securities markets. If conditions warrant, the guidelines below
may be exceeded by approval of the Investment Committee.
With the exception of U.S. Treasury securities, authorized pools, and the City’s depository
accounts, the City may not invest more than 30% of the City’s investment portfolio with a single
financial institution. In addition, the following maximum limits, by instrument, are established for
the City’s total portfolio:
1. U.S. Treasury Securities 100%
2. Agencies and Instrumentalities 70%
3. Certificates of Deposits 40%
4. Money Market Mutual Funds 30%
5. Repurchase Agreements 20%
7. Authorized Pools 70%
VII. FINANCIAL INSTITUTIONS AND DEALERS
Depository
At least every three to five years a Depository shall be selected through the City’s banking
services procurement process, which shall include a formal request for application (RFA). The
selection of a depository will be determined by competitive bid and evaluation of bids will be
based on the following selection criteria:
The ability to qualify as a depository for public funds in accordance with state and
local laws.
Legistar | CITY OF COLLEGE STATION
The ability to provide requested information or financial statements for the period
specified.
The ability to meet all requirements in the banking RFA.
Complete response to all required items on the bid form.
Lowest net banking service cost, consistent with the ability to provide an
appropriate level of service.
The credit worthiness and financial stability of the bank.
The bank depository contract is subject to Council approval. During the term of the contract,
additional accounts may be established. The City may open a cash money market account with
its approved depository bank. Accounts held by the approved bank are to be collateralized at
no less than 105%. Two authorized signers on the City’s accounts must approve the
establishment of new accounts.
Authorized Brokers/Dealers
The Investment Officer shall maintain a list of financial institutions authorized to provide
investment services. In addition, a list will also be maintained of approved security broker/dealers
selected by credit worthiness who are authorized to provide investment services in the State of
Texas. These may include “primary” or regional dealers that qualify under SEC rule 15C3-1. No
public deposit shall be made except in a qualified public depository as established by state laws.
All financial institutions and broker/dealers who desire to become qualified bidders for investment
transactions must supply the Investment Officer with a completed Broker/Dealer Questionnaire
and Certification, which shall include the following:
An audited financial statement for the most recent period.
Proof of certification by the Financial Industry Regulatory Authority (FINRA).
Proof of current registration with the State Securities Commission.
Financial institutions eligible to transact investment business with the City shall be presented a
written copy of this Investment Policy.
Additionally, the qualified representative of the business organization seeking to transact
investment business shall execute a written instrument substantially to the effect that the
qualified representative has received and reviewed this Investment Policy, and acknowledged
that the organization has implemented reasonable procedures and controls in an effort to
preclude imprudent investment activities with the City.
The City will not enter into an investment transaction with a Broker/Dealer prior to receiving the
written agreement described above and current audited financial statements.
Annually, the Investment Committee shall review and revise the list as needed. The Committee
will consider any new firms that have submitted the required documentation and review the
performance of the previously approved firms. Any modifications to the list will be submitted to
Council for their review, approval and adoption.
Legistar | CITY OF COLLEGE STATION
Competitive Bids
Securities will be purchased or sold after three (3) offers/bids are taken to verify that the City is
receiving fair market value/price for the investment. Security transactions that may be purchased
without competitive offers include: a) transactions with money market mutual funds b) local
government investment pools and c) new securities still in syndicate and priced at par.
Delivery vs. Payment
All securities transaction, including collateral for repurchased agreements, shall be purchased
using the delivery vs., payment method with the exception of investment pools and mutual funds.
Funds will be released after notification that the purchased security has been received.
VIII. SAFEKEEPING OF SECURITIES
Safekeeping Agreement
The City shall contract with a bank or banks for the safekeeping of securities either owned by the
City as part of its investment portfolio or held as collateral to secure demand or time deposits.
Safekeeping and Custody
Safekeeping and custody of securities and collateral shall be in accordance with state law.
Securities and collateral will be held by a third party custodian designated by the Investment
Officer and held in the City’s name as evidenced by safekeeping receipts of the institution with
which the securities are deposited. Original safekeeping receipts shall be obtained.
Collateralization
Consistent with the requirements of the Public Funds Collateral Act, it is the policy of the City to
require full collateralization of all investments and funds on deposit with a depository bank, other
than investments, which are obligations of the U.S. government, its agencies and
instrumentalities, and government sponsored enterprises. In order to anticipate market changes
and provide a level of security for all funds, the collateralization level will be 102% of market value
of principal and accrued interest on deposits or investments less than an amount insured by the
FDIC. The collateralization level of the City’s depository accounts will be no less than 105%.
Collateral will always be held by an independent third party with whom the City has a current
custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be
supplied to the City and retained.
The right of collateral substitution is granted.
Legistar | CITY OF COLLEGE STATION
IX. PERFORMANCE STANDARDS
Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return
throughout budgetary and economic cycles, commensurate with the investment risk constraints
and cash flow needs.
Performance Benchmark
Given the passive investment strategy of the City, the benchmark to be used by the Investment
Officer to determine whether market yields are being achieved shall be the average closing yield
during the reporting period comparable to the portfolios dollar-weighted average maturity in days.
X. REPORTING
Methods
Not less than quarterly and within a reasonable time after the end of the period reported, the
Investment Officer should prepare and submit to the City Council a written report of the investment
transactions for all funds of the City for the preceding reporting period. The report must:
describe in detail the investment position of the City on the date of the report,
be prepared jointly by all the Investment Officers if the City appoints more than one,
be signed by all Investment Officials,
contain a summary statement of each pooled fund group that states the beginning
market value for the reporting period,
state the book value and the market value of each separately invested asset at the
end of the reporting period by the type of asset and fund type invested,
state the maturity date of each separately invested asset that has a maturity date,
state the fund for which each individual investment was acquired,
state all accrued interest payable; and
state the compliance of the investment portfolio as it relates to this Policy and
Investment Act.
Marking to Market
The market values of the City’s investments shall be obtained from a reliable outside source,
which has access to investment market values. Marketing to Market will be done at least quarterly.
Legistar | CITY OF COLLEGE STATION
XI. INVESTMENT POLICY ADOPTION
The City’s investment policy and investment strategies must be adopted annually by resolution of
the City Council even if there are no changes. The City Council shall review the policy annually
and they must approve any changes or modifications made thereto.
Legistar | CITY OF COLLEGE STATION
QUALIFIED BROKERS/DEALERS/ADVISORS
FTN Financial Cantor Fitzgerald & Company
Zach Brewer Gilbert Ramon
920 Memorial City Way, 11th Floor 1700 Post Oak Boulevard
Houston, TX 77024 2 BLVD Place, Suite 250
Phone: (713) 435-4351 Houston, TX 77056
Phone: (713) 599-5192
Hilltop Securities, Inc.
Linda Callaway
300 West 6th Street, Suite 1940
Austin, TX 78701
Phone: (512) 481-2041
American Momentum Bank (CD’s only)
Frank Varisco
Five Momentum Blvd.
College Station, TX 77845
Phone: (979) 599-9349
INVESTMENT POOLS
TexPool TexSTAR
1001 Texas Ave., Suite 1400 1201 Elm Street, Suite 3500
Houston, TX 77002 Dallas, TX 75270
Phone: (866)839-7665 Phone: (800)839-7827
TexPool Prime LOGIC
1001 Texas Ave., Suite 1400 1201 Elm Street, Suite 3500
Houston, TX 77002 Dallas, TX 75270
Phone: (866)839-7665 Phone: (800)895-6442
DEPOSITORY BANKS
Branch Banking & Trust (BB&T) JPMorgan Chase Bank, NA.
2717 Texas Avenue South One Chase Manhattan Plaza
College Station, Texas 77840 New York, New York 10005-1401
(979)260-1482
Legistar | CITY OF COLLEGE STATION
GLOSSARY OF COMMON TREASURY TERMINOLOGY
Accrued Interest - The accumulated interest due on a bond as of the last interest payment
made by the issuer.
Agency - A debt security issued by a federal or federally sponsored agency. Federal agencies
are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies
(FSAs) are backed by each particular agency with a market perception that there is an implicit
government guarantee. An example of federal agency is the Government National Mortgage
Association (GNMA). An example of a FSA is the Federal National Mortgage Association
(FNMA).
Amortization - The systematic reduction of the amount owed on a debt issue through periodic
payments of principal.
Asked - The price at which securities are offered.
Average Life - The average length of time that an issue of serial bonds and/or term bonds with
a mandatory sinking fund feature is expected to be outstanding.
Basis Point - A unit of measurement used in the valuation of fixed-income securities equal to
1/100 of 1 percent of yield, e.g., "1/4" of 1 percent is equal to 25 basis points.
Bid - The indicated price at which a buyer is willing to purchase a security or commodity.
Book Value - The value at which a security is carried on the inventory lists or other financial
records of an investor. The book value may differ significantly from the security's current value
in the market.
Broker - A broker brings buyers and sellers together for a commission paid by the initiator of the
transaction or by both sides; he does not position. In the money market, brokers are active in
markets in which banks buy and sell money and in interdealer markets.
Callable Bond - A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Call Price - The price at which an issuer may redeem a bond prior to maturity. The price is
usually at a slight premium to the bond's original issue price to compensate the holder for loss
of income and ownership.
Call Risk - The risk to a bondholder that a bond may be redeemed prior to maturity.
Cash Sale/Purchase - A transaction that calls for delivery and payment of securities on the
same day that the transaction is initiated.
Certificate of Deposit (CD) – A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
Legistar | CITY OF COLLEGE STATION
Collateralization - Process by which a borrower pledges securities, property, or other deposits
for the purpose of securing the repayment of a loan and/or security.
Commercial Paper - An unsecured short-term promissory note issued by corporations, with
maturities ranging from 2 to 270 days.
Comprehensive Annual Financial Report (CAFR) – The official annual report for the City of
College Station. It includes combined statements and basic financial statements for each
individual fund and account group prepared in conformity with GAAP. It also includes supporting
schedules necessary to demonstrate compliance with finance-related legal and contractual
provision, extensive introductory material, and a detailed statistical section.
Coupon Rate - The annual rate of interest received by an investor from the issuer of certain
types of fixed-income securities. It is also known as the interest rate.
Credit Quality - The measurement of the financial strength of a bond issuer. This measurement
helps an investor to understand an issuer's ability to make timely interest payments and repay
the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the
lower the interest rate paid by the issuer because the risk of default is lower. Credit quality
ratings are provided by nationally recognized rating agencies.
Credit Risk - The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Current Yield (Current Return) - A yield calculation determined by dividing the annual interest
received on a security by the current market price of that security.
Dealer – A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
Delivery Versus Payment (DVP) - A type of securities transaction in which the purchaser pays
for the securities when they are delivered either to the purchaser or his/her custodian.
Discount - The amount by which the par value of a security exceeds the price paid for the
security.
Discount Security – Non-interest bearing money market instruments that are issued at a
discount and redeemed at maturity for full face value, e.g. U.S. Treasury Bills.
Diversification - A process of investing assets among a range of security types by sector,
maturity, and quality rating.
Duration - A measure of the timing of the cash flows, such as the interest payments and the
principal repayment, to be received from a given fixed-income security. This calculation is based
on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a
security is a useful indicator of its price volatility for given changes in interest rates.
Fair Value - The amount at which an investment could be exchanged in a current transaction
between willing parties, other than in a forced or liquidation sale.
Legistar | CITY OF COLLEGE STATION
Federal Funds (Fed Funds) - Funds placed in Federal Reserve banks by depository
institutions in excess of current reserve requirements. These depository institutions may lend
fed funds to each other overnight or on a longer basis. They may also transfer funds among
each other on a same-day basis through the Federal Reserve banking system. Fed funds are
considered immediately available funds.
Federal Funds Rate - Interest rate charged by one institution lending federal funds to the other.
Federal Credit Agencies – Agencies of the Federal Government set up to supply credit to
various classes of institutions and individuals, e.g. S&L’s small business firms, students,
farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank
deposits, currently up to $250,000 per depository account through December 31, 2013. On
January 1, 2014, the standard insurance amount will return to $100,000.
Federal Home Loan banks (FHLB) – The institutions that regulate and lend to savings and
loan associations. The Federal Home Loan Banks play a role similar to that played by the
Federal Reserve Bank versus member commercial banks.
Federal National Mortgage Association (FNMA) – A government –sponsored enterprise
(GSE) that was created in 1938 to expand the low of mortgage money by creating a secondary
mortgage market. Fannie Mae is a publicly traded company which operates under a
congressional charter that directs Fannie Mae to channel its efforts into increasing the
availability and affordability of homeownership for low-, moderate-, and middle-income
Americans.
Federal Open Market Committee (FOMC) – Consists of seven members of the Federal
Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the
New York Federal Reserve Bank is a permanent member while the other Presidents serve on a
rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding
purchases and sales of Government Securities in the open market as a means of influencing
the volume of bank credit and money.
Federal Reserve System – The central bank of the United States created by Congress and
consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and
about 5,700 commercial banks that are members of the system.
Financial Industry Regulatory Authority (FINRA) - A self-regulatory organization (SRO) of
brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes
authority over firms that distribute mutual fund shares as well as other securities.
Government Securities - An obligation of the U.S. government, backed by the full faith and
credit of the government. These securities are regarded as the highest quality of investment
securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds."
Interest Rate - See "Coupon Rate."
Interest Rate Risk - The risk associated with declines or rises in interest rates which cause an
investment in a fixed-income security to increase or decrease in value.
Legistar | CITY OF COLLEGE STATION
Internal Controls - An internal control structure designed to ensure that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2)
the valuation of costs and benefits requires estimates and judgments by management. Internal
controls should address the following points:
Control of collusion - Collusion is a situation where two or more employees are
working in conjunction to defraud their employer.
Separation of transaction authority from accounting and record keeping - By
separating the person who authorizes or performs the transaction from the people
who record or otherwise account for the transaction, a separation of duties is
achieved.
Custodial safekeeping - Securities purchased from any bank or dealer including
appropriate collateral (as defined by state law) shall be placed with an independent
third party for custodial safekeeping.
Inverted Yield Curve - A chart formation that illustrates long-term securities having lower yields
than short-term securities. This configuration usually occurs during periods of high inflation
coupled with low levels of confidence in the economy and a restrictive monetary policy.
Investment Policy - A concise and clear statement of the objectives and parameters
formulated by an investor or investment manager for a portfolio of investment securities.
Liquidity - An asset that can be converted easily and quickly into cash.
Local Government Investment Pool (LGIP) - An investment by local governments in which
their money is pooled as a method for managing local funds.
Mark-to-market - The process whereby the book value or collateral value of a security is
adjusted to reflect its current market value.
Market Risk - The risk that the value of a security will rise or decline as a result of changes in
market conditions.
Market Value - Current market price of a security.
Maturity - The date on which payment of a financial obligation is due. The final stated maturity
is the date on which the issuer must retire a bond and pay the face value to the bondholder. See
"Weighted Average Maturity."
Money Market – The market in which short-term debt instruments (bills, commercial paper,
bankers’ acceptances, etc.) are issued and traded.
Money Market Mutual Fund - Mutual funds that invest solely in money market instruments
(short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances,
repos and federal funds).
Legistar | CITY OF COLLEGE STATION
Mutual Fund - An investment company that pools money and can invest in a variety of
securities, including fixed-income securities and money market instruments. Mutual funds are
regulated by the Investment Company Act of 1940.
Net Asset Value - The market value of one share of an investment company, such as a mutual
fund. This figure is calculated by totaling a fund's assets that includes securities, cash, and any
accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number
of shares outstanding. This is calculated once a day based on the closing price for each security
in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)] / (Number of shares
outstanding)
Nominal Yield - The stated rate of interest that a bond pays its current owner, based on par
value of the security. It is also known as the "coupon," "coupon rate," or "interest rate."
Offer - An indicated price at which market participants are willing to sell a security or
commodity. Also referred to as the "Ask price."
Par - Face value or principal value of a bond, typically $1,000 per bond.
Portfolio – Collection of securities held by an investor.
Positive Yield Curve - A chart formation that illustrates short-term securities having lower
yields than long-term securities.
Premium - The amount by which the price paid for a security exceeds the security's par value.
Prime Rate - A preferred interest rate charged by commercial banks to their most creditworthy
customers. Many interest rates are keyed to this rate.
Principal - The face value or par value of a debt instrument. Also may refer to the amount of
capital invested in a given security.
Prospectus - A legal document that must be provided to any prospective purchaser of a new
securities offering registered with the SEC. This can include information on the issuer, the
issuer's business, the proposed use of proceeds, the experience of the issuer's management,
and certain certified financial statements.
Prudent Person Rule - An investment standard outlining the fiduciary responsibilities of public
funds investors relating to investment practices.
Rate of Return – The yield obtainable on a security based on its purchases price or its current
market price. This may be the amortized yield to maturity on a bond or the current income
return.
Reinvestment Risk - The risk that a fixed-income investor will be unable to reinvest income
proceeds from a security holding at the same rate of return currently generated by that holding.
Repurchase Agreement (repo or RP) - An agreement of one party to sell securities at a
specified price to a second party and a simultaneous agreement of the f irst party to repurchase
the securities at a specified price or at a specified later date.
Legistar | CITY OF COLLEGE STATION
Reverse Repurchase Agreement (Reverse Repo) - An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first
party to resell the securities at a specified price to the second party on demand or at a specified
date.
Rule 2a-7 of the Investment Company Act - Applies to all money market mutual funds and
mandates such funds to maintain certain standards, including a 13- month maturity limit and a
90-day average maturity on investments, to help maintain a constant net asset value of one
dollar ($1.00).
Safekeeping - Holding of assets (e.g., securities) by a financial institution.
Secondary Market – A market made for the purchase and sale of outstanding issues following
the initial distribution.
Securities & Exchange Commission – Agency created by Congress to protect investors in
securities transactions by administering securities legislation.
Serial Bond - A bond issue, usually of a municipality, with various maturity dates scheduled at
regular intervals until the entire issue is retired.
Sinking Fund - Money accumulated on a regular basis in a separate custodial account that is
used to redeem debt securities or preferred stock issues.
Swap - Trading one asset for another.
Term Bond - Bonds comprising a large part or all of a particular issue which come due in a
single maturity. The issuer usually agrees to make periodic payments into a sinking fund for
mandatory redemption of term bonds before maturity.
Total Return - The sum of all investment income plus changes in the capital value of the
portfolio. For mutual funds, return on an investment is composed of share price appreciation
plus any realized dividends or capital gains. This is calculated by taking the following
components during a certain time period. (Price Appreciation) + (Dividends paid) + (Capital
gains) = Total Return
Treasury Bills - Short-term U.S. government non-interest bearing debt securities with
maturities of no longer than one year and issued in minimum denominations of $10,000.
Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly.
The yields on these bills are monitored closely in the money markets for signs of interest rate
trends.
Treasury Bonds – Marketable, fixed-interest U.S. government debt securities with maturities of
more than ten years and issued in minimum denominations of $1,000. Treasury bonds make
interest payments semi-annually and the income that holders received is only taxed at the
federal level.
Treasury Notes - Marketable U.S. government debt securities with fixed interest rates and
maturities between 1 to 10 years. Treasury notes can be bought either directly from the U.S.
government or through banks.
Legistar | CITY OF COLLEGE STATION
Uniform Net Capital Rule - SEC Rule 15C3-1 – Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in securities maintain a
maximum ration of indebtedness to liquid capital of 15 to 1: also called net capital rule and net
capital ratio. Indebtedness covers all money owned to a firm, including margin loans and
commitments to purchase securities. This is one reason new public issues are spread among
members of underwriting syndicates. Liquid capital includes cash and assets easily converted
into cash.
Volatility - A degree of fluctuation in the price and valuation of securities.
Volatility Risk Rating - A rating system to clearly indicate the level of volatility and other non-
credit risks associated with securities and certain bond funds. The ratings for bond funds range
from those that have extremely low sensitivity to changing market conditions and offer the
greatest stability of the returns ("aaa" by S&P; "V-1" by Fitch) to those that are highly sensitive
with currently identifiable market volatility risk ("ccc-" by S&P, "V-10" by Fitch).
Weighted Average Maturity (WAM) - The average maturity of all the securities that comprise a
portfolio. According to SEC rule 2a-7, the WAM for SEC registered money market mutual funds
may not exceed 90 days and no one security may have a maturity that exceeds 397 days.
Yield - The current rate of return on an investment security generally expressed as a
percentage of the security's current price.
Yield-to-call (YTC) - The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date. Yield Curve - A graphic representation that
depicts the relationship at a given point in time between yields and maturity for bonds that are
identical in every way except maturity. A normal yield curve may be alternatively referred to as a
positive yield curve.
Yield-to-maturity - The rate of return yielded by a debt security held to maturity when both
interest payments and the investor's potential capital gain or loss are included in the calculation
of return.
Zero-coupon Securities - Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the principal of the security and
is payable at par upon maturity.
Legistar | CITY OF COLLEGE STATION
EXHIBIT A
PARS OBEB TRUST
INVESTMENT GUIDELINE
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING THE CITY’S INVESTMENT POLICY; THE CITY’S
INVESTMENT STRATEGY; REVIEWING AND RECORDING CHANGES TO SUCH
POLICY AND STRATEGY; APPROVING A COLLATERAL POLICY; AND
DESIGNATING INVESTMENT OFFICERS FOR FISCAL YEAR ENDING SEPTEMBER
30, 2019; AND CONTAINING OTHER PROVISIONS RELATED TO THE SUBJECT
MATTER.
WHEREAS, it is a paramount goal of the City of College Station, Texas (“City”) to ensure the
financial integrity of the City and to meet all legal requirements associated with the safekeeping
and investing of its funds; and
WHEREAS, in accordance with the Public Funds Investment Act, Chapter 2256, Texas
Government Code, the City council must adopt an investment policy and investment strategies;
and
WHEREAS, Section 2256.005, Texas Government Code requires the City Council to review the
investment policies and investment strategies not less than annually and to adopt a resolution or
order stating the review has been completed and recording any changes made to either the
investment policies or investment strategies; and
WHEREAS, the Investment Policy for Fiscal Year 2019 designates the Assistant City Manager
or his Designee(s) as the Investment Officer of the City and authorizes the Investment Officer to
carry out the responsibilities of investing the City’s funds; and
WHEREAS, the Investment Policy for Fiscal Year 2019 contains the City’s Collateral Policy
which is required pursuant to Chapter 2257, Texas Government Code; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the facts and recitations set forth in the preamble of this Resolution are hereby
declared true and correct.
PART 2: That the City Council hereby approves the City’s Investment Policy, the City’s
Collateral Policy, the City’s Broker/Dealer List and the City’s Investment Strategy
for Fiscal year 2019, all of which is attached hereto as Exhibit “A” and made a part
hereof.
PART 3: That the City Council of the City has completed its review of the investment policy
and investment strategies, and any changes made to either the investment policy or
investment strategy are recorded in Exhibit “A” hereto.
PART 4: That the City Council hereby approves the designation of the Assistant City
Manager or his Designee(s) as the Investment Officer of the City and authorizes the
Investment Officer to carry out the responsibilities of investing the City’s funds
consistent with the City’s Investment Policy.
RESOLUTION NO. ________ Page 2 of 25
PART 5: That this Resolution shall take effect immediately from and after its passage.
ADOPTED this _______ day of ________________________, A.D. 2018.
ATTEST: APPROVED:
______________________________ _________________________________
Tanya Smith, City Secretary Karl Mooney, Mayor
APPROVED:
_______________________________
City Attorney
RESOLUTION NO. ________ Page 3 of 25
Exhibit “A-1” Investment Strategy and Policy 2019
RESOLUTION NO. ________ Page 4 of 25
RESOLUTION NO. ________ Page 5 of 25
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RESOLUTION NO. ________ Page 25 of 25
Exhibit “A-2” Recorded changes to Investment Policy and/or Investment Strategy Section V. Suitable and Authorized Investments-
Investments-Authorized
1. Interest bearing bank deposits insured by the FDIC or the National Credit
Union Share Insurance Fund.
. . . .
6. AAA-rated No-Load Money Market Mutual Funds registered with the
Securities and Exchange Commission and comply with SEC Rule 2a-7 .
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0633 Name:CCWWTP Diversion Lift Station and Force Main
Design Contract
Status:Type:Contract Consent Agenda
File created:In control:9/18/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on a professional services contract (Contract No.
18300693) with Freese and Nichols, Inc. in the amount of $581,300; for the preliminary design and
route analysis services for the Carter Creek Lift Station and Force Main Project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on a professional services contract (Contract No.
18300693) with Freese and Nichols, Inc. in the amount of $581,300; for the preliminary design and
route analysis services for the Carter Creek Lift Station and Force Main Project.
Relationship to Strategic Goals:
·Core Services and Infrastructure
Recommendation(s): Staff recommends approval of the professional services contract.
Summary: The scope of this contract includes the preliminary design of an 8 MGD lift station and a
route analysis of approximately 19,000 linear feet of force main which will extend from the Carter
Creek WWTP to approximately Rock Prairie Road. The project will divert flow from the Carter Creek
plant to the Lick Creek WWTP and was identified in the Wastewater Master Plan as a necessity to
decrease the demand at the Carter Creek WWTP. The lift station will be designed with the
expectation of expansion in the future as flows to the Carter Creek plant increase. The scope also
includes survey, geotechnical analysis, subsurface utility engineering investigation services, and
environmental services.
Budget & Financial Summary:A budget of $15,030,000 is included for this project in the Wastewater
Capital Improvements Projects Fund. Funds in the amount of $6,054 have been expended or encumbered
to date, leaving a balance of $15,023,946 for this contract, final design, construction, and related
expenses.
Attachments:
1.Contract - On file in the City Secretary’s Office
College Station, TX Printed on 10/4/2018Page 1 of 2
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File #:18-0633,Version:1
College Station, TX Printed on 10/4/2018Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0634 Name:Lincoln Avenue Rehabilitation Design Contract
Status:Type:Contract Consent Agenda
File created:In control:9/18/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on a professional services contract (Contract No.
18300620) with Binkley and Barfield, Inc. in the amount of $893,795.30 for the professional
engineering services related to the design of the Lincoln Avenue Rehabilitation Project.
Sponsors:Donald Harmon
Indexes:
Code sections:
Attachments:Location Map
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on a professional services contract (Contract No.
18300620) with Binkley and Barfield, Inc. in the amount of $893,795.30 for the professional
engineering services related to the design of the Lincoln Avenue Rehabilitation Project.
Relationship to Strategic Goals:
·Core Services and Infrastructure
·Improving Mobility
Recommendation(s): Staff recommends approval of the professional services contract.
Summary: The Lincoln Avenue Rehabilitation Project will rehabilitate Lincoln Avenue from Texas
Avenue to University Drive, approximately 5,800 linear feet. The improvements will include a new
concrete pavement section, sidewalks, and the rehabilitation of storm sewer, water, and wastewater
lines. A section of underground duct bank for future electrical use will also be installed with the
project. The project will also add a dedicated right turn lane at University Drive as well as
modifications to the traffic signal.
Budget & Financial Summary: A project budget of $6,106,881 is included for this project in the Streets
Capital Improvement Projects Fund, Water Capital Improvement Projects Fund and the Wastewater
Capital Improvement Projects Fund. Funds in the amount of $6,090 have been expended or
encumbered to date, leaving a balance of $6,100,791 for design, construction, and related expenses.
Attachments:
1.Contract on file in the City Secretary's Office
2.Project Map
College Station, TX Printed on 10/4/2018Page 1 of 2
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File #:18-0634,Version:1
College Station, TX Printed on 10/4/2018Page 2 of 2
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.Lincoln Avenue Rehabilitation
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0648 Name:Annual Purchase of Field Maintenance Materials
Status:Type:Presentation Consent Agenda
File created:In control:9/24/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on a bid award for the annual purchase of athletic field
maintenance materials to include fertilizers, chemicals, pesticides, herbicides, infield material, grass
seed, and turf amendments to BWI Companies in the amount of $97,498.87 and Helena Agri in the
amount of $90,862.08. The total estimated expenditure not to exceed $188,180.95.
Sponsors:David Schmitz
Indexes:
Code sections:
Attachments:2019 Copy of Chemical Tabulation
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on a bid award for the annual purchase of athletic field
maintenance materials to include fertilizers,chemicals,pesticides,herbicides,infield material,grass
seed,and turf amendments to BWI Companies in the amount of $97,498.87 and Helena Agri in the
amount of $90,862.08. The total estimated expenditure not to exceed $188,180.95.
Relationship to Strategic Goals:
1.Financially Sustainable City
2.Diverse Growing Economy
3.Sustainable City
Recommendation(s):Staff recommends approval of the award for the annual blanket orders with
BWI Companies $97,498.87 and Helena Agri $90,862.08.These estimates are based on the past
year’s history for athletic field maintenance materials.
Summary:Staff issued a Request for Proposal,#18-110,for the various materials required for
athletic field maintenance.Working with the Purchasing Department,a list of materials was
consolidated (fertilizers,chemicals,pesticides,herbicides,infield material,grass seed and turf
amendments) and bid out.
Five (5) sealed, competitive bids were received and opened for staff review. The bid summary is
attached. Upon Council approval of this renewal, staff will issue blanket orders to be used by all City
departments throughout the year. This is the first of two possible one year renewal terms.
Budget & Financial Summary:Funds are available and budgeted through the General Fund.
Reviewed and Approved by Legal:N/A
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File #:18-0648,Version:1
Attachments:
1)Bid Tabulation #18-110
College Station, TX Printed on 10/4/2018Page 2 of 2
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City of College Station - Purchasing Division
Bid Tabulation for #18-110
"Annual Purchase of Field Maintenance Materials"
Open Date: August 16, 2018 @2:00 p.m.
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
24-6-12 w/ 50% Neutralene (granular) or Equivalent:$21.74 $10,435.20 $15.00 $7,200.00
Product Name:
Manufacturer:
Item/Order #:
24-6-12w 50% Scu Fairway Green Fertilizer-Slow release or
Equivalent $18.44 $8,759.00 $15.00 $7,125.00
Product Name:
Manufacturer:
Item/Order #:
19-0-19 (granular)$9.62 $4,232.80 $12.20 $5,368.00
Product Name:
Manufacturer:
Item/Order #:
15-5-10 with 2% FE (granular)$9.62 $4,810.00 $12.20 $6,100.00
Product Name:
Manufacturer:
Item/Order #:
28-3-10 50% SCU (granular)$15.63 $6,642.75 $15.50 $6,587.50
Product Name:
Manufacturer:
Item/Order #:
21-0-0 Ammonia Sulfate(granular)$7.50 $2,400.00 $7.60 $2,432.00
Product Name:
Manufacturer:
Item/Order #:
20-5-10w 50% Scu Fairway Green Fertilizer-Slow release or
Equivalent $20.88 $7,516.80 $15.00 $5,400.00
Product Name:
Manufacturer:
Item/Order #:
0-0-7 .22% Dimension Plus Fertilizer $20.74 $2,074.00 $23.00 $2,300.00
Product Name:
Manufacturer:
Item/Order #:
Ferremec AC 15-0-0-6% Fe $241.75 $483.50 $240.00 $480.00
Product Name:
Manufacturer:
Item/Order #:
Earthworks Renovate/Plus Recover $38.00 $6,080.00 $22.00 $3,520.00
Product Name:
Manufacturer:
Item/Order #:
Earthworks Replenish 8-2-2 $22.00 $3,520.00 $18.25 $2,920.00
Product Name:
Manufacturer:
Item/Order #:
15-5-10 w/40%PCSU & 1% Ronstar $40.00 $6,400.00 $33.00 $5,280.00
Product Name:
Manufacturer:
Item/Order #:
CoRon 28-0-0 $1,617.00 $4,851.00 $2,437.50 $7,312.50
Product Name:
Manufacturer:
Item/Order #:
Nucleus 0-0-21 $38.00 $4,256.00 $30.00 $3,360.00
Product Name:
Manufacturer:
Item/Order #:
Ferrilene $48.00 $7,296.00 $65.00 $9,880.00
Product Name:
Manufacturer:
Item/Order #:
$12.00/gal
Nucleua 0-0-21
Helena
NUCLEUS041
$13.00/pound
Ferrilene
Helena/Valagro
FERRILE6
Sigma 4-4-4 Fina
Sigma Bio
SIGMA004
15-5-10 w/40% PCSCA 1%Ronster
Helena
F1551094
Corona 28-0-0 70% CRN(Bulk)
Helena
CORON258
15-0-15 0.22% Dimen
Helena
F1501567
$8.00/gal
EIE-Max Turf Nectar 15-0-0 w/6% Fe
Helena
ELEMAX378
Sigm 6-2-6 Large
SignBio
SIGMA002
28-3-10 w/50% Uflex 3% Fe
Helena
PROMAT 490
210-0 M-Pac
APF
F210013
25-5-11 50% PCSCU 2% Fe
Helena
PROMAT 287
BWI Helena Agri-Enterprises, LLC
Promate 25-5-11 w/ 50% PCSCU w/2% Fe
Helena
PROMAT 287
25-5-11 w/50% PCSCU 2% Fe
Helena
PROMAT287
20-0-10 w/25% PCSCU 2% Fe
Helena
PROMATE 752
20-0-10 w/25% PCSCU 2% Fe
Helena
PROMATE 752
Sprint 330 10%
BASF
BCS3306
Andersors 15-5-10 1% Ronst 40%
Anderors
ANPAGC86842
275 gal
Nitro 28 28-0-0
Growth Products
0-0-25
Growth Products
FTS20600
Ferromec 15-0-0 6%FE
PBI Gordon
Rerovate Plus
Earthworks
SORenovate50
Replenish 8-2-2
Earthworks
SO822RePlen
21-0-0
APF
RI890
20-5-10 50%
Andersons
ANFBWI2010FES
0-0-7 .22
Bonus Crop
FTP007Dim
19-0-19
APF
ZZFTF19019
15-5-10 ZFE
Bumper Crop
RI795
Bonus Crop
24-6-12 50% Nut
Bonus Crop
FTF24612N
24-6-12 50% XCN
Bonus Crop
FTF246125
11P 112 2.5 Gal.
12P 152 5 LB. BAG
9P 160 50 LB.
BAG
10P 3 250 gal.
Tote
FERTILIZERS (P-Primary, A-Alternate)
5P 100 50 LB.
BAG
4P 360
50 LB.
BAG4402P
2A1 500
50 LB.
BAG4252A2
50 LB.
BAG3203P
50 LB.
BAG
6P
8P 160 50 LB.
BAG
50 LB.
BAG
7P 160
2 30 gal.
Drum
50 LB.
BAG4801P
1A 475 50 LB.
BAG
50 LB.
BAG
City of College Station - Purchasing Division
Bid Tabulation for #18-110
"Annual Purchase of Field Maintenance Materials"
Open Date: August 16, 2018 @2:00 p.m.
BWI Helena Agri-Enterprises, LLC
Ele Max Turf Nectar AC 15-0-0, 6% Fe $27.50 $275.00 $35.00 $350.00
Product Name:
Manufacturer:
Item/Order #:
Ele Max Calcium Fl $0.00 $45.00 $450.00
Product Name:
Manufacturer:
Item/Order #:
Ele Max Turf Mag 10-0-0 $0.00 $35.00 $350.00
Product Name:
Manufacturer:
Item/Order #:
21-7-14 25% Sulfur Coated Urea $13.13 $2,626.00 $12.20 $2,440.00
50Lb Product Name:
Bag Manufacturer:
Item/Order #:
Milorganite 6-2-0 $14.50 $1,740.00 $18.25 $2,190.00
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
Fore Fungicide or Equivalent $47.50 $190.00 $9.27 $37.08
Product Name:
Manufacturer:
Item/Order #:
2 1 2.5 Gal.Spray Dye Indicator $90.85 $90.85 $75.00 $75.00
3 2 30 Gal. Dispatch $2,527.20 $5,054.40 $0.00
4 2 250 Gal.Hydra Hume $0.00 $3,000.00 $6,000.00
5 60 2.5 Gal.Firm Up Soil Conditioner $0.00 $110.00 $6,600.00
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
1 30 12 LB Bag Advion $255.00 $7,650.00 25lb bag - 12lb
discontinued $295.18 $4,427.70 25lb/gal x 15 bags
2 30 50 LB Bag Top Choice $137.50 $4,125.00 Order of 20 + is $125/bag $125.00 $3,750.00
3 20 20 LB. Bag Award $261.00 $5,220.00 $300.00 $4,800.00 AwardII 25lb x 16 bags
4 20 25LB.Talstar XTRA Granular Insecticide $25.38 $507.60 $30.00 $600.00
5 5 2 LB Dupont Advion $30.60 $153.00 $40.00 $200.00
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
1 5 6.8 LB Roundup QuikPro $79.00 $395.00 $89.00 $445.00
2 5 1 Gal.Trimec Classic $40.00 $200.00 $38.00 $190.00 Endrum (Helena)
3 10 1.3 oz Sedge Hammer $70.25 $702.50 $77.00 $770.00 (Empero) ganaric 1.3oz
4 10 2.5 Gal.Ranger Pro $34.00 $340.00 $35.00 $350.00
5 1 2.5 Gal.MSMA-6 Plus $68.00 $68.00 $80.00 $80.00
6 1 4/1Qt Revolver $227.00 $227.00 $255.00 $255.00
7 10 6/6oz.Tribute $345.75 $3,457.50 $345.75 $3,457.50
8 1 2.4 LB Insignia $425.17 $425.17 $425.17 $425.17
9 4 1 Pt.Dismiss South $156.00 $624.00 $170.00 $680.00
10 4 1 Gal.Barricade 4FL Herbicide $143.00 $572.00 $143.00 $572.00
11 6 1.25oz.Certainty $78.70 $472.20 $86.00 $516.00
12 10 10 oz.Celcius $100.00 $1,000.00 $100.00 $1,000.00
13 3 2.5 Gal.Pre M 3.3 EC $67.00 $201.00 $72.00 $216.00
Primo Growth Reg. or Equivalent $123.00 $369.00 $185.00 $555.00
Product Name:
Manufacturer:
Item/Order #:
15 3 15 gal drum Pendulum Aqua Cap $735.30 $2,205.90 $735.30 $2,205.90
16 8 1.125 Gal.Specticle Total $56.50 $452.00 $68.00 $544.00
$12,712.08
Podium
Syngenta
Podium 001
Sigma 4-4-4
SigmaBio
Signma004
$45,890.00
Fore 80WP
DOW
Fore 177
9.00/LB
Brexil Ca 15% (5lb)
Valagro
BREXIL20
$14.00/galsame
Helena
ELEMAX 443
20-0-10 w/25% PCU 2% Fe
Helena
PROMAT 752
$14.00/gal
same
Helena
ELEMAX 377
TOTAL (Items 1P-17P)$37,077.00
TOTAL (Items 1-5)$5,054.40
TOTAL (Items 1-5)$17,655.60
TOTAL (Items 1-17)$11,711.27
6lb = 1 unit x 1.5 lb unit
Fore Fungicide
DOW
BP862
Podium
Syngenta
SY34062
21-7-14
APF
RI915
Milorganite 6-2-0
Milorganite
HE620457
Iron Max 6% 15-0-0
Growth Products
FTS 41120H
15P 10 2.5 Gal.
17P 120 50 LB.
BAG
20016P
13P 10 2.5 Gal.
14P 10 2.5 Gal.
CHEMICALS
PESTICIDES
1 4 1 LB
HERBICIDES
14 3 Gal.
City of College Station - Purchasing Division
Bid Tabulation for #18-110
"Annual Purchase of Field Maintenance Materials"
Open Date: August 16, 2018 @2:00 p.m.
BWI Helena Agri-Enterprises, LLC
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
Tank Cleaner/Neutralizer or Evuivalent $11.25 $112.50 $16.00 $160.00
Product Name:
Manufacturer:
Item/Order #:
Defoamer or Equivalent $13.65 $136.50 $35.00 $350.00
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
Plus 5 Athletic Field Marker (chalk) or Equivalent $6.16 $2,464.00 $5.50 $2,200.00
Product Name:
Manufacturer:
Item/Order #:
2 800 50 Lb. Bag Turface Quick Dry $10.15 $8,120.00 $10.00 $8,000.00 Diamond Pro Drying
Agent
3 80 50 Lb. Bag Pro's Choice Mound Clay $0.00 $10.00 $800.00 Mar Mound
4 240 50 Lb. Bag Diamond Pro Infield Conditioner (red)$8.15 $1,956.00 $9.00 $2,160.00
5A 120 50 Lb. Bag Diamond Pro Mound Clay $9.05 $1,086.00 $9.50 $1,140.00
6 1 10 Ton Diamond Pro $2,117.00 $2,117.00 $2,100.00 $2,100.00
7 2 15 Ton Diamond Pro $2,649.00 $5,298.00 $2,650.00 $5,300.00
8 3 24 Ton Diamond Pro $3,529.00 $10,587.00 $3,500.00 $10,500.00
9 240 50 Lb. Bag Turface MVP $9.75 $2,340.00 $10.50 $2,520.00 Diamond Pro Calcined
Prof
10 400 50 Lb. Bag Turface Pro League Red $13.00 $5,200.00 $0.00
11 160 50 Lb. Bag Turface Professional Mound Clay Red $0.00 $0.00
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
Hulled Burmuda Seed $375.00 $3,750.00 $270.00 $2,700.00
Product Name:
Manufacturer:
Item/Order #:
Riviera Bermudagrass Seed $295.00 $2,950.00 $405.00 $4,050.00
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
Disper-Sul Sulfur Granulars $14.06 $2,249.60 $0.00
Product Name:
Manufacturer:
Item/Order #:
Cal-Sul Gypsum Fairway $7.50 $2,700.00 $7.00 $2,520.00
Product Name:
Manufacturer:
Item/Order #:
Vertical Gypsum $22.00 $3,520.00 $22.00 $3,520.00
Product Name:
Manufacturer:
Item/Order #:
4 240 50 Lb. Bag K-Mag $0.00 14 $3,360.00
Bid Certification
Overall Exceptions/Notes
Y Y
Delivery 7-10 Days Mon-Fri (365)
$0.00
$0.00
$28,900.00
$0.00
$3,360.00
$90,862.08
Verd-Cal G
Aqua-Aid
Gypsum056
$3,360.00
$45,890.00
$12,712.08
$0.00
Crown-MK Fwy Gypsum
MK Minerals
GYPSUM062
$28,900.00
Bermuda grass hulled
Johnston Seed
GRASS229
Riviera Cert-Coated
Johnston Seed
GRASSRI1
Foam Buster
Helena
FoamBus153
Marking Dust
Diamond Pro
MarkDus1
Wipe Out Tank Cleaner
Helena
WIPEOUT655
$8,469.60
$97,498.87
SUMMARY OF BID TOTALS
TOTAL (Items 1-4)$8,469.60
$37,077.00
$5,054.40
$17,655.60
$11,711.27
$249.00
$10,582.00
$6,700.00
Verde Cal G Coarse
Aqua Aid
FTVerdeCal
TOTAL (Items 1-2)$249.00
TOTAL (Items 1-11)$10,582.00
TOTAL (Item 1&2)$6,700.00
Riviera
Johnston Seed
FS Riviera25
DisperSol
Martin Resources
BH Disp Sul
Cal-Sul Gypsum
MK Minerals
APT01X
1 Qt
Shake Down
BASF
Plus 5
Garick LLC
GO3
Price based on market
today
Market Price
Bermuda Hulled
2lb
Neutralize 2lb
BASF
BC NTC
TURF AMENDMENTS
GRASS SEED
50 Lb. Bag1601
50 Lb. Bag1603
2 360 50 Lb. Bag
2 10 25 Lb. Bag
50 Lb. Bag101
GRAND TOTAL
ADJUVANT
INFIELD MATERIAL
GRASS SEED
TURF AMENDMENTS
FERTILIZERS
CHEMICALS
PESTICIDES
HERBICIDES
50 Lb. Bag4001
INFIELD MATERIAL
2 10 Gal.
1 10 Qt.
ADJUVANT
City of College Station - Purchasing Division
Bid Tabulation for #18-110
"Annual Purchase of Field Maintenance Materials"
Open Date: August 16, 2018 @2:00 p.m.
ITEM QTY UNIT DESCRIPTION
24-6-12 w/ 50% Neutralene (granular) or Equivalent:
Product Name:
Manufacturer:
Item/Order #:
24-6-12w 50% Scu Fairway Green Fertilizer-Slow release or
Equivalent
Product Name:
Manufacturer:
Item/Order #:
19-0-19 (granular)
Product Name:
Manufacturer:
Item/Order #:
15-5-10 with 2% FE (granular)
Product Name:
Manufacturer:
Item/Order #:
28-3-10 50% SCU (granular)
Product Name:
Manufacturer:
Item/Order #:
21-0-0 Ammonia Sulfate(granular)
Product Name:
Manufacturer:
Item/Order #:
20-5-10w 50% Scu Fairway Green Fertilizer-Slow release or
Equivalent
Product Name:
Manufacturer:
Item/Order #:
0-0-7 .22% Dimension Plus Fertilizer
Product Name:
Manufacturer:
Item/Order #:
Ferremec AC 15-0-0-6% Fe
Product Name:
Manufacturer:
Item/Order #:
Earthworks Renovate/Plus Recover
Product Name:
Manufacturer:
Item/Order #:
Earthworks Replenish 8-2-2
Product Name:
Manufacturer:
Item/Order #:
15-5-10 w/40%PCSU & 1% Ronstar
Product Name:
Manufacturer:
Item/Order #:
CoRon 28-0-0
Product Name:
Manufacturer:
Item/Order #:
Nucleus 0-0-21
Product Name:
Manufacturer:
Item/Order #:
Ferrilene
Product Name:
Manufacturer:
Item/Order #:
11P 112 2.5 Gal.
12P 152 5 LB. BAG
9P 160 50 LB.
BAG
10P 3 250 gal.
Tote
FERTILIZERS (P-Primary, A-Alternate)
5P 100 50 LB.
BAG
4P 360
50 LB.
BAG4402P
2A1 500
50 LB.
BAG4252A2
50 LB.
BAG3203P
50 LB.
BAG
6P
8P 160 50 LB.
BAG
50 LB.
BAG
7P 160
2 30 gal.
Drum
50 LB.
BAG4801P
1A 475 50 LB.
BAG
50 LB.
BAG
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$19.505 $9,362.40 $22.00 $10,560.00 $25.825 $12,396.00
$0.00 $0.00 $0.00
$16.704 $7,349.76 $15.00 $6,600.00 $13.75 $6,050.00
$14.359 $7,179.50 $15.75 $7,875.00 $13.175 $6,587.50
$19.505 $8,289.63 $20.00 $8,500.00 $19.175 $8,149.375
$8.949 $2,863.68 $15.00 $4,800.00 $16.51 $5,283.20
$18.158 $6,536.88 $0.00 $0.00
$13.366 $1,336.60 $22.45 $2,245.00 $0.00
$557.064 $1,114.13 $285.00 $570.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $38.45 $6,152.00 $0.00
$7.808 $23.42 $2,000.00 $6,000.00 $0.00
$0.00 $55.00 $6,160.00 $0.00
$0.00 $111.00 $16,872.00 $0.00
Dr. Grow
Justin Seed Co.
f280310w/scu
Dr. Grow
Justin Seed Co.
f210000b
Justin Seed Co.
Dr. Grow
Justin Seed Co.
F240612w/NUT
Dr. Grow
Justin Seed Co.
fl90019
Dr. Grow
Justin Seed Co.
fl50510w/Fe
A
TG Pro 0-0-29
Turf Fuel
6141371
A
Sequester 13.2%
Brandt
2704125
A
TGPro 25-0-0 W 40% SRN
Turf Fuel
CA401-Tote 250
Bonus Crop
A
Blade Iron
Turf Fuel
6062006
Bonus Crop
Bonus Crop
Rentokil dba Target Speciality Products
Bonus Crop
Bonus Crop
Bonus Crop
275 gal
Holganix 30-0-0 275 gal
Holganix
51596880
0-0-7 w/.37 Prodiamine
BCF
51290395
55 GAL
PBI 55 GAL Ferromec
PBI Gordon
51592500
28-3-10 50% UFLEXX5FE
BCF
51092900
21-0-0 Amsulfate nrich
APF
51092340
24-0-10 50% UFLEXX 452FE
BCF
51093000
Ewing Irrigation
28-3-10 50% UFLEXX5FE
BCF
51092900
14-0-14 SOP Amsulfate
BCF
57990031
17-5-10 w/trace pkg
BCF
51093110
City of College Station - Purchasing Division
Bid Tabulation for #18-110
"Annual Purchase of Field Maintenance Materials"
Open Date: August 16, 2018 @2:00 p.m.
Ele Max Turf Nectar AC 15-0-0, 6% Fe
Product Name:
Manufacturer:
Item/Order #:
Ele Max Calcium Fl
Product Name:
Manufacturer:
Item/Order #:
Ele Max Turf Mag 10-0-0
Product Name:
Manufacturer:
Item/Order #:
21-7-14 25% Sulfur Coated Urea
50Lb Product Name:
Bag Manufacturer:
Item/Order #:
Milorganite 6-2-0
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION
Fore Fungicide or Equivalent
Product Name:
Manufacturer:
Item/Order #:
2 1 2.5 Gal.Spray Dye Indicator
3 2 30 Gal. Dispatch
4 2 250 Gal.Hydra Hume
5 60 2.5 Gal.Firm Up Soil Conditioner
ITEM QTY UNIT DESCRIPTION
1 30 12 LB Bag Advion
2 30 50 LB Bag Top Choice
3 20 20 LB. Bag Award
4 20 25LB.Talstar XTRA Granular Insecticide
5 5 2 LB Dupont Advion
ITEM QTY UNIT DESCRIPTION
1 5 6.8 LB Roundup QuikPro
2 5 1 Gal.Trimec Classic
3 10 1.3 oz Sedge Hammer
4 10 2.5 Gal.Ranger Pro
5 1 2.5 Gal.MSMA-6 Plus
6 1 4/1Qt Revolver
7 10 6/6oz.Tribute
8 1 2.4 LB Insignia
9 4 1 Pt.Dismiss South
10 4 1 Gal.Barricade 4FL Herbicide
11 6 1.25oz.Certainty
12 10 10 oz.Celcius
13 3 2.5 Gal.Pre M 3.3 EC
Primo Growth Reg. or Equivalent
Product Name:
Manufacturer:
Item/Order #:
15 3 15 gal drum Pendulum Aqua Cap
16 8 1.125 Gal.Specticle Total
TOTAL (Items 1P-17P)
TOTAL (Items 1-5)
TOTAL (Items 1-5)
TOTAL (Items 1-17)
15P 10 2.5 Gal.
17P 120 50 LB.
BAG
20016P
13P 10 2.5 Gal.
14P 10 2.5 Gal.
CHEMICALS
PESTICIDES
1 4 1 LB
HERBICIDES
14 3 Gal.
Justin Seed Co.Rentokil dba Target Speciality ProductsEwing Irrigation
$34.414 $344.14 $25.45 $254.50 $0.00
$68.747 $687.47 $79.00 $790.00 $0.00
$0.00 $44.28 $442.80 $0.00
$18.158 $3,631.60 $17.75 $3,550.00 $17.00 $3,400.00
$8.792 $1,055.04 $10.85 $1,302.00 $13.85 $1,662.00
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$23.36 $23.36 $55.29 $221.16 $0.00
$84.90 $84.90 Turf Mark Blue Dye $64.55 $64.55 Bigfoot $0.00
$542.528 $1,085.06 20 Gal Duplex Inject $1,160.00 $2,320.00 $0.00
$0.00 $4,772.00 $9,544.00 Turf Fuel Xchange $0.00
$77.294 $4,637.64 Duplex Inject $189.00 $11,340.00 Turf Furl Cleanse $0.00
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$88.00 $2,640.00 25lb Aduion $314.76 $9,442.80 $0.00
$58.936 $1,768.08 QPFipronil .01436 30lb $137.50 $4,125.00 Order of 20+ =
$125.00/bag $0.00
$13.226 $264.52 H5E 25lb Bifen .2%$229.75 $4,595.00 Extinguish Plus 25 pound $0.00
$33.619 $672.38 FMC Talstar XTRAVerg $25.00 $500.00 $0.00
$46.88 $234.40 $33.11 $165.55 $0.00
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$87.831 $439.16 $70.00 $350.00 $0.00
$47.394 $236.97 $39.00 $195.00 $0.00
$74.272 $742.72 $65.55 $655.50 $0.00
$39.534 $395.34 $42.96 $429.60 $0.00
$0.00 $86.00 $86.00 $0.00
$0.00 $244.52 $244.52 $0.00
$0.00 $345.75 $3,457.50 Agency $0.00
$0.00 $425.17 $425.17 Agency $0.00
$179.200 $716.80 $175.00 $700.00 $0.00
$206.634 $826.54 Prodianine 4L 2.5gal $143.00 $572.00 Agency $0.00
$85.982 $515.89 $81.21 $487.26 $0.00
$0.00 $100.00 $1,000.00 Agency $0.00
$79.840 $239.52 $88.28 $264.84 Pendalum 3.3Ec $0.00
$136.384 $409.15 $290.00 $870.00 $0.00
$735.300 $2,205.90 290 $870.00 $0.00
$0.00 735.3 $5,882.40 $0.00
Sustanite
Justin Seed Co.
f060300b
Dr. Grow
Justin Seed Co.
f210711w/scu
Agency
Primo Max
Syngenta
4695101
Houactinite
Bonus Crop
Fore
Dow
2460107
A
Respo Fuel
Turf Fuel
6060002
Photo Fuel
Turf Fuel
605 7002
Bonus Crop
A
Blade Iron
Turf Fuel
606 2005
QP GAL T-Nex Iaq
QualirPro
52601502
6-3-0 FWY Hou Actinite
BCF
51491200
4 lb
Penncozek 75DF 4lbs
United Phosphorus Inc
52415008
AMP 2.5GL Mega Cal
Wedhworths Inc
51593630
24-0-10 50% UFLEXX 452FE
BCG
51093000
PBI 2.5 gal Ferrone Ac LQ
PBI Gordon
51592600
City of College Station - Purchasing Division
Bid Tabulation for #18-110
"Annual Purchase of Field Maintenance Materials"
Open Date: August 16, 2018 @2:00 p.m.
ITEM QTY UNIT DESCRIPTION
Tank Cleaner/Neutralizer or Evuivalent
Product Name:
Manufacturer:
Item/Order #:
Defoamer or Equivalent
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION
Plus 5 Athletic Field Marker (chalk) or Equivalent
Product Name:
Manufacturer:
Item/Order #:
2 800 50 Lb. Bag Turface Quick Dry
3 80 50 Lb. Bag Pro's Choice Mound Clay
4 240 50 Lb. Bag Diamond Pro Infield Conditioner (red)
5A 120 50 Lb. Bag Diamond Pro Mound Clay
6 1 10 Ton Diamond Pro
7 2 15 Ton Diamond Pro
8 3 24 Ton Diamond Pro
9 240 50 Lb. Bag Turface MVP
10 400 50 Lb. Bag Turface Pro League Red
11 160 50 Lb. Bag Turface Professional Mound Clay Red
ITEM QTY UNIT DESCRIPTION
Hulled Burmuda Seed
Product Name:
Manufacturer:
Item/Order #:
Riviera Bermudagrass Seed
Product Name:
Manufacturer:
Item/Order #:
ITEM QTY UNIT DESCRIPTION
Disper-Sul Sulfur Granulars
Product Name:
Manufacturer:
Item/Order #:
Cal-Sul Gypsum Fairway
Product Name:
Manufacturer:
Item/Order #:
Vertical Gypsum
Product Name:
Manufacturer:
Item/Order #:
4 240 50 Lb. Bag K-Mag
Bid Certification
Overall Exceptions/Notes
Delivery
SUMMARY OF BID TOTALS
TOTAL (Items 1-4)
TOTAL (Items 1-2)
TOTAL (Items 1-11)
TOTAL (Item 1&2)
TURF AMENDMENTS
GRASS SEED
50 Lb. Bag1601
50 Lb. Bag1603
2 360 50 Lb. Bag
2 10 25 Lb. Bag
50 Lb. Bag101
GRAND TOTAL
ADJUVANT
INFIELD MATERIAL
GRASS SEED
TURF AMENDMENTS
FERTILIZERS
CHEMICALS
PESTICIDES
HERBICIDES
50 Lb. Bag4001
INFIELD MATERIAL
2 10 Gal.
1 10 Qt.
ADJUVANT
Justin Seed Co.Rentokil dba Target Speciality ProductsEwing Irrigation
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$8.928 $89.28 $9.03 $90.30 $0.00
$16.00 $160.00 $12.55 $125.50 $0.00
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$6.25 $2,500.00 $0.00 $0.00
$11.33 $9,064.00 Pro's Choice Rapid Dry $0.00 $0.00
$18.764 $1,501.12 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$9.974 $2,393.76 $0.00 $0.00
$14.000 $5,600.00 $0.00 $0.00
$16.452 $2,632.32 $0.00 $0.00
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$226.56 $2,265.60 $0.00 $469.00 $4,690.00
$409.70 $4,097.00 $0.00 $438.50 $4,385.00
UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES UNIT PRICE EXTENDED PRICE EXCEPTIONS/NOTES
$18.176 $2,908.16 $21.25 $3,400.00 $0.00
$15.318 $5,514.48 $19.25 $6,930.00 $0.00
$12.133 $1,941.28 $0.00 $0.00
18.81 $4,514.40 17 $4,080.00 Bonus Crop $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Y Y Y
No Category Totals Provided Bid does not include price to unload product from truck
(not listed)7-10 days 3-4 days
$0.00
$0.00
$0.00
Hulled Bermudagrass
Justin Seed Co.
BERHF18
ALT Princess
Bermudagrass
Princess Bermuda Grass
Justin Seed Co.
BERPRIN
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Bonus Crop
Bonus Crop
quart
Defoamer/QT
Brewer
509451
2 pound
Nutra Sol
2 pound
4020002
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
CP Supercal
Calcium Products
51799010
$0.00
$0.00
$0.00
Soil Sulfur 90% Pastil
Martin Resources
51794550
BCF Gypsum
Bonus Crop Fertilizer
51990130
Hulled Coated Bermuda
Allied Seed
53005307
Riviera Bermuda Seed
Desert Sun Marketing
53005026
No Foam B Spreader
Brandt Consolidated
52502102
Turface Pro-Line Chalk T/2
Turface Pro-Line Chalk T/2
55054810
CMR Pest Equip Cleaner
Brandt Consolidated
52506001
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0652 Name:FY19 Funding Arts Council of BV - O&M
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving the budget of the Arts Council of the
Brazos Valley, and; presentation, possible action, and discussion on approving the agreement
between the City of College Station and the Arts Council of the Brazos Valley for operations and
maintenance FY19 totaling $325,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:FY19 Arts Council Budget
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approving the budget of the Arts Council of the Brazos
Valley, and; presentation, possible action, and discussion on approving the agreement between the City of
College Station and the Arts Council of the Brazos Valley for operations and maintenance FY19 totaling
$325,000.
Recommendation(s):Staff recommends approval of the Arts Council budget and funding agreements
for FY19.
Summary: As part of the 2018-2019 budget process the City Council approved operations and
maintenance funding for the Arts Council of Brazos Valley in the amount of $35,000 from the General
Fund and $290,000 from the Hotel Tax Fund.
The Arts Council maintains a longstanding role to evaluate and administrate arts, culture and heritage
grant proposals that originate in Bryan/College Station. Arts Council is also focused on making the arts
more visible in our community, making more funding available for the arts, attracting more visitors to the
Brazos Valley, and increasing the economic impact of the arts.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 General Fund budget and Hotel Tax Fund. A total of $100,000 will be paid for operations and
maintenance. A total of $225,000 shall be paid by reimbursement for purchase of the new Arts and Visitor
Facility. Agency shall submit an invoice to the City requesting payment with receipts attached for
reimbursement.
State law requires that the City Council adopt the budget of any organization that is to be funded through
Hotel Tax revenue.
Attachments:
1.Arts Council of the Brazos Valley Budget
2.Arts Council of the Brazos Valley General Fund Funding Agreement (available in City Secretary’s
College Station, TX Printed on 10/4/2018Page 1 of 2
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File #:18-0652,Version:1
Office)
3.Arts Council of the Brazos Valley Hotel Tax Fund Funding Agreement (available in City Secretary’s
Office)
College Station, TX Printed on 10/4/2018Page 2 of 2
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The Arts Council
FY19 Profit & Loss Budget Overview
October 2018 through September 2019
Ordinary Income/Expense
Income
430 • Contributed Income
430.2 • Northgate Scuplture Fund
431 • Membership Dues
431.1 • Individual Membership
431.2 • Affliates Membership
431.3 • Business Membership
Total 431 • Membership Dues
432 • Fundraising Events
4324 • Celebrating the Arts
4325 • Boots & BBQ
4326 • Empty Bowls, Jr
4327 • CTA Scholarship
Total 432 • Fundraising Events
433 • Government Grants
4331 • College Station (Gen Fund)
4332 • College Station HOT
4333 • Bryan HOT
4334 • Brazos County
4335•TCA
4336 • Navasota HOT
Total 433 • Government Grants
434 • Foundation & Trust Grants
430 • Contributed Income - Other
Total 430 • Contributed Income
4332-1 • COCS HOT Reimbursements
440 • Program Service Revenue
440.1 • Red Wasp
440.2 • Classes
440.3 • Ca m ps
440.4 • Community Festival
440.6 • Artist Call for Entry
440 • Program Service Revenue - Othe
Total 440 • Program Service Revenue
450 • Other Revenue
450.1 • Miscellaneous Revenue
450.2 Investments
450.3 • Rentals
09/ 19/2018
Oct'18-Sep 19
9,768.00
4,000.00
20,269.00
34,037.00
140,000.00
15,000.00
13,000.00
20,000.00
188,000.00
35,000.00
687,976.00
180,000.00
8,000.00
19,200.00
28,800.00
958,976.00
5,500.00
200,000.00
1,486,512.96
6,000.00
4,400.00
2,000.00
8,500.00
4,000.00
1,700.00
200.00
20,800.00
50.00
2,000.00
27,336.00
Page 1 of 3
Oct'18-Sep 19
Total 450 • Other Revenue 29,386.00
46000 • Merchandise Sales 12,000.00
Total Income 1,554,698.96
Gross Profit 1,554,698.96
Expense
600 • Awards and Grants
601 • Awards & Grants-Organizations
601-1 • Returned Grants
601 • Awards & Grants-Organizatioi
Total 601 • Awards & Grants-Organizat
602 • Awards & Grants-Individuals
Total 600 • Awards and Grants
610 • Salaries and Related Expenses
611 • Salaries & Wages
612 • IRA Employer Contributions
613 • Employee Benefits-not pension
614 • Payroll taxes & fees
615 • Sales Commission
Total 610 • Salaries and Related Expense
620 • Fees for Services
621 • Accounting Fees
622 • Legal Fees
624 • Marketing Intern Fees
Total 620 • Fees for Services
630•Advertising, Printing, Promo.
631 • Programs
6311 • Reflections
6312 • ART for Life
6313 • Texas Gallery
6314 • Camps
6315 • Community Festivals
6316 • Public Art
6317 • Classes
6319•Red Wasp
6320 • Artist Connect
6325 • Programs-Other
6327 • Empty Bowls Jr
6328 • Artist in Residence
Total 631 • Programs
632 • Fundraising
6324 • Celebrating the Arts
6329 • Boots & BBQ
6330 • Fundraising - Other
6,000.00
467,976.00
473,976.00
20,000.00
493,976.00
229,616.70
7,018.14
4,320.00
19,427.92
1,800.00
262,182.76
26,890.00
10,000.00
10,500.00
47,390.00
61,250.00
1,000.00
13,450.00
12,000.00
5,100.00
400.00
103,996.00
1,490.00
2,400.00
4,000.00
1,500.00
7,100.00
4,600.00
157,036.00
45,000.00
3,000.00
5,500.00
Page 2 of 3
Total 632 • Fundraising
640 • Office Expenses
641 • Postage, Mailing Service
640 • Office Expenses - Other
Total 640 • Office Expenses
650 • Information Technology
660 • Occupancy
662 • Security Monitoring
663 •Janitorial
6635 • Repairs & Maintenance
664 • Pest Control
665 • Utilities
667 • Mortgage Interest
Total 660 • Occupancy
661 • Facilities & Equipment Rental
669 • Property Purchase
670 • Mileage
671 • Travel & In-Region Mileage
Total 670 • Mileage
680 • Insurance
690 • Other expenses
691 • Bank Charges
6911 • Investment Losses
694 • Memberships and Dues
695 • Training & Development
697 • Artist Commission
699 • Other Costs
Total 690 • Other expenses
TotalExpense
Net Ordinary Income
Net Income
Oct'18-Sep 19
53,500.00
700.00
2,500.00
3,200.00
5,700.00
720.00
2,700.00
2,700.00
1,400.00
24,000.00
48,000.00
79,520.00
1,980.00
280,800.00
2,496.00
600.00
1,400.00
4,500.00
8,400.00
1,340.00
18,736.00
1,475,166.75
79,532.21
79,532.21
Page 3 of 3
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0653 Name:FY19 Funding Arts Council of BV -Affiliate
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving the agreement between the City of
College Station and the Arts Council of the Brazos Valley for FY19 in the amount of $397,976 for
affiliate funding and art and tourism marketing.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Arts Council Affiliate Memorandum
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approving the agreement between the City of College
Station and the Arts Council of the Brazos Valley for FY19 in the amount of $397,976 for affiliate funding
and art and tourism marketing.
Recommendation(s):Staff recommends approval of the Arts Council Affiliate funding, marketing and
public arts support funding agreement for FY19.
Summary: As part of the 2018-2019 budget process, the City Council approved funding for the Arts
Council of the Brazos Valley from the Hotel Tax Fund in the amount of $362,476 to be used for Affiliate
funding, and $35,500 for Arts Tourism Marketing.
As part of the 2018-2019 budget process, the City Council also approved $35,000 from the General Fund
and $290,000 from Hotel Tax Fund for operations and maintenance of the Arts Council.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 Hotel Tax Fund Budget in the amount of $397,976. State law requires that the City Council adopt
the budget of any organization that is to be funded through Hotel Tax revenue. Arts Council budget was
presented for approval with the operations and maintenance funding agreement consent agenda item.
Attachments:
1.Arts Council of the Brazos Valley Affiliate and Annual Program and Marketing Funding
Agreement
2.Arts Council Affiliate Funding Memorandum
College Station, TX Printed on 10/4/2018Page 1 of 1
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CPPY OF COLI.F.UF.. STATION
Homr nfTexru AtrM Unive riry'
To: Jeff Capps, Interim City Manager
From: Mary Ellen Leonard, Finance Director
Date: October 8, 2018
Subject: FY19 Arts Council Affiliate Funding
As part of the FY19 Budget Process, Council approved funding in the amount of $362,476 from the
Hotel Tax Fund for Arts Council of Brazos Valley (ACBV) Affiliates. These funds are distributed by
the Arts Council through a process set in place by its Annual Program and Marketing Grant
Selection Committee which meets during the month of August. The ACBV grant program is
designed to provide its Affiliate organizations with financial support for projects that make a
significant contribution toward the promotion of arts and culture in the Brazos Valley and directly
enhance and promote tourism and the convention & hotel industry. For FY19 a total of 19 Affiliates
submitted grant applications, requesting a total of $542,994 in funding. These grant applications
were reviewed by a Grant Review Panel that consisted of ACBV Staff, City of College Station
citizens at large, Hotel & Convention industry professionals, and City of College Station staff.
Each affiliate grant application was scored by the Grant Review panel based upon the Hotel Impact,
Artistic and Program Merit, Capability & Fiscal Health, and Support of the Mission of the Arts
Council demonstrated by the application. Upon reviewing and scoring the applications, the Grant
Review Panel made funding recommendations for each application and submitted those
recommendations to the Arts Council Board of Directors for approval and recommendation to the
City of College Station. On September 4, 2018 the ACBV Board approved the recommendations
that total the budgeted $362,476 in approved funding from the City of College Station.
The following is a brief overview of each Affiliate and the grant amount recommended for funding
through this process for FY19.
Academy for the Visual and Performinq Arts — FY19 Grant Amount $5,500; FY18 Grant
Amount - No Application or Award
The AVPA increases resources to existing Texas A&M University performing and visual arts
departments; supplements existing campus arts offerings by producing diverse, innovative, and
prominent performing and visual artists; and facilitates coordination between the TAMU campus,
arts organizations at peer and aspirant peer universities, and within a larger community of
artisbscholars, especially those in the region. On March 7-11, 2019, TAMU and AVAP will host
the American College Dance Association's South-Central regional conference, which will bring
over 500 students and faculty from over 30 universities/colleges, who will come to Texas A&M
University to celebrate dance. The conference will consist of about 30 classes a day for four days,
3 informal concerts, a guest performance by Koresh Dance Company and a gala performance of
selected works from the adjudicated concerts.
Ballet Brazos — FY19 Grant Amount $18,000; FY18 Grant Amount $14,442
Ballet Brazos began in 2012 as collaborative effort between multiple dance studios to produce
The Nutcracker Ballet. Over a period of 3 years, a small cadre of volunteers and dance
instructors worked to create this annual performance. The mission of Ballet Brazos is to instruct,
educate and enrich young people and their audiences through the art of dance, and provide
quality classical ballet performances for the community. These performances provide an
opportunity to showcase local talent, cultivate an appreciation for the arts, and inspire the next
generation of dancers.
Brazos Bluebonnet Quilt Guild — FY19 Grant Amount $2,920; FY18 Grant Amount - No
Application or Award
The mission of the Brazos Bluebonnet Quilt Guild is to educate members and the public about
quilts and quilting, and to support deserving charities. The Guild plans to bring Debbie Jones,
renowned fabric artist to Bryan/College Station for a series of workshops in June 2019. The free
lecture followed by muitiple full-day workshops is expected to bring in participants from around
the state.
Brazos Educational Radio (KEOS FM) — FY19 Grant Amount $1,260; FY18 Grant Amount
1 260
KEOS is a listener-sponsored, commercial-free, nonprofit all volunteer community radio station
for the Brazos Valley. KEOS provides musical, cultural and information programming and events
that celebrates and expresses the diversity of the community. Funding will be used to pay the
performing artists and promote the Lone Star Music Series concert to a tourism audience outside
the Bryan/College Station area. The concert is scheduled to take place between March and
August of 2019.
Brazos Vallev African American Museum — FY19 Grant Amount $5,450; FY18 Grant
Amount $5,450
The Brazos Valley African American Museum hosts events and exhibits that provide opportunities
to learn more about African American culture and history. Funding will be used to sponsor the
African American Museum appreciation banquet at the Hilton in College Station.
Brazos Vallev Chorale — FY19 Grant Amount $15,528; FY18 Grant Amount $14,576
The Brazos Valley Chorale hosts a series of unique choral experiences with various concerts
scheduled for 2018-2019. Funding will be used for marketing to targeted audiences in Waco,
Houston, and across the state, as well as artistic fees and program services for four concerts.
Brazos Vallev Museum of Natural Historv — FY19 Grant Amount $6,000; FY18 Grant
Amount $9,000
The Brazos Valley Museum of Natural History promotes natural and cultural history through the
presentation of exhibits, educational programs, and preserving cultural artifact and natural
specimen collections. Funding will be used for marketing and programming support for Boonville
Days, the Chuck Wagon Cook-off, and their annual exhibitions.
Brazos Vallev Svmphonv Orchestra — FY19 Grant Amount $55,000; FY18 Grant Amount
52 268
The Brazos Valley Symphony Society maintains a symphony of high artistic standards and
promotes the musical arts for cultural and educational purposes. The Symphony Society will host
eight (8) funded programs and events in FY19, impacting approximately 30,000 people. Included
is the Premiere Market event at the Brazos County Expo, support of annual concert programs,
and a performance at the Noon Lions Club's Independence Day Celebration at the George Bush
Presidential Library. Marketing for all programs is also included.
Brazos Vallev WorldFest — FY19 Grant Amount $12,500; FY18 Grant Amount $10,400
Brazos Valley WorldFest is a finro-day festival celebrating international awareness by offering
cultural displays, demonstrations, international cuisine, performances, children's crafts,
educational competitions and many other activities. Funds will be used for venue rental for their
international film series, as well as acquiring performers for the event, event insurance, and
equipment rental.
Friends of Chamber Music — FY19 Grant Amount $6,000; FY18 Grant Amount $6,000
The Friends of Chamber Music will provide six (6) free concerts and presentations of traditional
and contemporary chamber music. Live performances are attended by approximately 2,400
people and many performances are rebroadcast by KAMU. Funds will be used for artistic fees for
the artists participating in all concerts.
2
Georqe Bush Presidential Librarv and Museum — FY19 Grant Amount $79,701; FY18 Grant
Amount $77,541
Funding will be used for advertising and promoting the library and its rotating exhibits.
Advertisements will be placed in several media markets to target general Texas tourism as well
as new visitors affiliated with SEC schools and presidential library tourism.
Mic Check Poetrv — FY19 Grant Amount $5.375: FY18 Grant Amount $7,730
Mic Check is a charitable arts group that helps connect an active community of readers, writers,
and critics of contemporary, experimental, avant-garde, and neglected poetry to the general
public. Funding will be used to market and host the 2018 Texas Grand Slam Poetry Festival in
October, whose participants and attendees are anticipated to stay in College Station area hotels.
MSC OPAS — FY19 Grant Amount $50,000; FY18 Grant Amount $50,000
MSC OPAS focuses on bringing high-quality arts and entertainment performances to
Bryan/College Station. Funding will be used to market the 2018-2019 season statewide, through
avenues including Texas Highways and TourTexas.com, targeting audiences in Houston, Waco,
and across Texas.
Museum of the American GI — FY19 Grant Amount $35,480; FY18 Grant Amount $35,267
The Museum of the American G.I. endeavors to preserve the memories of the American
servicemen and women through a collection of historical uniforms and equipment and educational
events. Funding is for FY19 museum programming including annual living history events, GI
Immersion camps, and exhibit build-outs, as well as marketing to tourism audiences.
StaqeCenter Theatre — FY19 Grant Amount $15,762; FY18 Grant Amount $10,000
StageCenter enriches the cultural base of the Brazos Valley by providing professional-quality live
theatre. Approximately 3,200 patrons are expected for performances in FY19, with approximately
15% visiting from outside of the College Station area. Funds will be used to secure licensing
rights and promote six (6) unique shows to potential patrons outside of the Brazos Valley.
Texas A8 M Universitv (DBA Wripht Gallerv) — FY19 Grant Amount $15,000; FY18 Grant
Amount $15,000
The Visualization Lab's in the Department of Architecture mission has three components:
teaching, research and outreach. To better achieve the outreach component grant funds are
focused on marketing the Wright Gallery exhibitions and annual Viz-a-Gogo event, which attract
visitors from outside of the Bryan/College Station region. The Wright Gallery provides a venue for
emerging and established artists, architects and designers of local, regional, national and
international acclaim. Featured are the works of women artists and artists from other
underrepresented groups, artists whose works promote dialogue on topics of social and cultural
importance, and artists whose work challenges conventional art practice. The Wright Gallery
serves as a center for campus and community visual arts engagement, education and enjoyment.
The Theatre Companv — FY19 Grant Amount $33,000; FY18 Grant Amount $32,267
The Theatre Company presents high-quality musical productions that are suitable for family
audiences and is the only community theater devoted exclusively to presenting Broadway
musicals with a volunteer cast and crew, and a professional orchestra. Funds will be used to
support and market The Theatre Company's year-round season of six (6) performances.
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0654 Name:FY19 Funding BCS Chamber of Commerce
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving the budget of the Bryan/College Station
Chamber of Commerce; and presentation, possible action and discussion on a funding agreement
between the City of College Station and the Bryan/College Station Chamber of Commerce for FY19 in
the amount of $25,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on approving the budget of the Bryan/College Station
Chamber of Commerce;and presentation,possible action and discussion on a funding agreement between
the City of College Station and the Bryan/College Station Chamber of Commerce for FY19 in the amount
of $25,000.
Recommendation(s):Staff recommends approval of the Bryan/College Station Chamber of Commerce
budget and the funding agreement for FY19.
Summary:As part of the 2018-2019 budget process the City Council approved funding for the
Bryan/College Station Chamber of Commerce in the amount of $25,000 from the Hotel Occupancy Tax
Fund.
The Chamber of Commerce continues to promote,advocate and refer the City of College Station as
tourism,sporting event and meeting place destination through numerous media sources,radio,television
and print.Chamber staff also travels to other areas of the state to promote College Station and the many
meetings, activities and events held annually within the community.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 Hotel Tax Fund budget.A total of $25,000 is to be used for offset a portion of the costs of the
annual Economic Outlook Conference,and the Annual Chamber of Commerce banquet which are held at a
local hotel and conference center.
State law requires that the City Council adopt the budget of any organization that is to be funded through
the Hotel Occupancy Tax funds.
Attachments:
1.Bryan/College Station Chamber of Commerce Budget
2.Bryan/College Station Chamber of Commerce Funding Agreement (available in City
Secretary’s Office)
College Station, TX Printed on 10/4/2018Page 1 of 2
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File #:18-0654,Version:1
College Station, TX Printed on 10/4/2018Page 2 of 2
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0655 Name:FY19 Funding CS Noon Lions Club
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approval of a funding agreement between the City of
College Station and College Station Noon Lions Club for FY19 in the amount of $15,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approval of a funding agreement between the City of
College Station and College Station Noon Lions Club for FY19 in the amount of $15,000.
Recommendation(s):Staff recommends approval of the funding agreement.
Summary: As part of the 2018-2019 budget process the City Council approved funding for College
Station Noon Lions Club in the amount of $15,000.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 General Fund for the total amount of $15,000. The appropriated funds shall be used to provide the
“I Love America” Fourth of July Celebration at the George Bush Presidential Library and Museum.
Attachments:
1.College Station Noon Lions Club Funding Agreement (Available in City Secretary’s Office)
College Station, TX Printed on 10/4/2018Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0657 Name:FY19 Funding Easterwood Airport
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving the budget of Easterwood Airport; and
presentation, possible action, and discussion on a funding agreement between the City of College
Station and the Easterwood Airport for FY19 in the amount of $114,376.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Easterwood Airport Budget
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on approving the budget of Easterwood Airport;and
presentation,possible action,and discussion on a funding agreement between the City of College Station
and the Easterwood Airport for FY19 in the amount of $114,376.
Recommendation(s):Staff recommends approval of the Easterwood Airport budget and the funding
agreement for FY19.
Summary:As part of the 2018-2019 budget process the City Council approved funding for Easterwood
Airport from the Hotel Occupancy Tax Fund.
The mission of Easterwood Airport is to provide a gateway to the world for the students,faculty,and the
staff of Texas A&M University,and the citizens of the Research Valley.Easterwood Airport fulfills this
mission by operating commercial and general aviation terminals and airfield to the highest standards of
the University,the Federal Aviation Administration and the Transportation Security Administration.The
budget for Easterwood Airport would function as payment to the Airport in recognition of expenses it
incurs in its ongoing efforts to support tourism in the City of College Station.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 Hotel Tax Fund budget.A total of $114,376 is to be used for athletic events marketing,advanced
targeting networks, marketing, digital development/online presence, and media production.
State law requires that the City Council adopt the budget of any organization that is to be funded through
the Hotel Occupancy Tax funds.
Attachments:
1.Easterwood Airport Budget
2.Easterwood Airport Funding Agreement (available in City Secretary’s Office)
College Station, TX Printed on 10/4/2018Page 1 of 1
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EASTERWOOD AIRPORT LLC
HOTEL TAX FUNDED BUDGET
FISCAL YEAR 2019
f.l I1I
City of College Station Hotel Tax
Funding $ 114,376
TOTAL REVENUE $ 114,376
EXPENSES:
Athletic Event Marketing 22,822
Advance Targeting Networks 33,075
Marketing 29,879
Digital Development/Online Presence 13,600
Media Production 15,000
TOTAL EXPENSES $ 114,376
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0658 Name:FY19 Funding Agreement BVEDC
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approval of a funding agreement between the City of
College Station and the Brazos Valley Economic Development Corporation (BVEDC) for FY19 in the
amount of $350,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on approval of a funding agreement between the City of
College Station and the Brazos Valley Economic Development Corporation (BVEDC)for FY19 in the
amount of $350,000.
Recommendation(s):Staff recommends approval of the BVEDC funding agreement.
Summary:As part of the 2018-2019 budget process the City Council approved funding for the Brazos
Valley Economic Development Corporation in the amount of $350,000.This funding is for the provision of
economic development services for the area.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 General Fund in the total amount of $350,000.These funds are for the operations and maintenance
of the Brazos Valley Economic Development Corporation in FY19.
Attachments:
1.Brazos Valley Economic Development Corporation Funding Agreement (available in City Secretary’s
Office)
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0659 Name:FY19 Funding Veterans Memorial of BV
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving the budget of the Memorial for all Veterans
of the Brazos Valley; and presentation, discussion and possible action on a funding agreement
between the City of College Station and the Memorial for All Veterans of the Brazos Valley for FY19 in
the amount of $25,000.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Veterans Memorial Budget
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approving the budget of the Memorial for all Veterans of
the Brazos Valley; and presentation, discussion and possible action on a funding agreement between the
City of College Station and the Memorial for All Veterans of the Brazos Valley for FY19 in the amount of
$25,000.
Recommendation(s):Staff recommends approval of the Memorial for All Veterans of the Brazos Valley
budget and the funding agreement for FY19.
Summary: As part of the 2018-2019 budget process City Council approved funding for the Memorial for
All Veterans of the Brazos Valley in the amount of $25,000 for the funding and design of the Spanish
American War & Philippine Insurrection Memorials along the Lynn Stuart Pathway at Veterans Park.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 Hotel Tax Fund budget. State law requires that the City Council approve the budget of any
organization that is to be funded through the Hotel Tax.
Attachments:
1.The Memorial for All Veterans of the Brazos Valley Budget
2.The Memorial for All Veterans of the Brazos Valley Funding Agreement (Available in City
Secretary’s Office)
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MEMORIAL FOR VETERANS OF THE BRAZOS VALLEY
HOTEL TAX FUNDED BUDGET
FISCAL YEAR 2019
REVENUE:
City of College Station
City of Bryan
Brazos County
TOTAL REVENUE
EXPENSES:
Spanish American War Memorial
Philippine Insurrection Memorial
TOTAL EXPENSES
25,000
25,000
25,000
75,000
35,000
40,000
75,000
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0660 Name:FY19 Funding Aggieland Humane Society
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion approving a resolution authorizing expenditures to the
Aggieland Humane Society, Inc. in the amount of $273,196.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:Animal Shelter Resolution
Action ByDate Action ResultVer.
Presentation, possible action, and discussion approving a resolution authorizing expenditures to the
Aggieland Humane Society, Inc. in the amount of $273,196.
Relationship to Strategic Goals:(Select all that apply)
1.Core Services and Infrastructure
Recommendation(s):Staff recommends approval of the resolution funding in the amount of $273,196
to the Aggieland Humane Society, Inc.
Summary:On September 27, 2018 Council approved the FY19 budget, which included funding for the
Aggieland Humane Society, Inc. An Animal Shelter Services Agreement, contract number 14-011, for
services provided by the Aggieland Humane Society, Inc. was approved on September 26, 2013.
The FY19 funding level is based on the animal shelter determination of the estimated cost to the City of
College Station for providing the contracted services.
Budget & Financial Summary:Funds are available and budgeted in the General Fund for this
agreement. Payments are made in 11 equal installments of $22,766.33 and a twelfth installment of
$22,766.37.
Attachments:
1.Resolution
College Station, TX Printed on 10/4/2018Page 1 of 1
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RESOLUTION NO.___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS AUTHORIZING
ANNUAL EXPENDITURE TO THE AGGIELAND HUMANE SOCIETY, INC. FOR ANIMAL SHELTER SERVICES
PROVIDED TO THE CITY OF COLLEGE STATION BY THE AGGIELAND HUMANE SOCIETY, INC.
WHEREAS the City of College Station entered into an Agreement for Animal Shelter Services with the
Aggieland Humane Society, Inc. on September 26, 2013.
WHEREAS Article 5 of the Agreement says the City shall pay a fee for Animal Shelter Services to be
established annually by separate resolution; now, therefore,
BE IT RESOLVED by the City Council of the City of College Station, Texas:
Part 1: That the City Council of the City of College Station authorize the expenditure for Fiscal
Year 2018-2019 in the amount of $273,196.00, to be payable in 11 equal installments of
$22,766.33 and a twelfth installment of $22,766.37.
Part 2: That funds are budgeted and available in the Fiscal Year 2018-2019 Approved Budget in
the General Fund.
Part 3: That this resolution is to be effective for the 2018-2019 Fiscal Year from October 1, 2018
– September 30, 2019.
Part 4: That this resolution shall take effect immediately from and after its passage.
ADOPTED this _________ day of _____________________, A.D. 2018.
ATTEST: APPROVED:
______________________________ ____________________________
City Secretary Mayor
APPROVED:
______________________________
City Attorney
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0661 Name:FY19 Funding Keep Brazos Beautiful
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving a funding agreement between the City of
College Station and Keep Brazos Beautiful for FY19 in the amount of $49,190.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion on approving a funding agreement between the City of
College Station and Keep Brazos Beautiful for FY19 in the amount of $49,190.
Recommendation(s):Staff recommends approval of the funding agreement.
Summary: As part of the 2018-2019 budget process the City Council approved funding for Keep Brazos
Beautiful in the amount of $49,190.
Budget & Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 Solid Waste Fund: $37,450 is to be used for the operations and maintenance, and $11,740 is to be
used for reimbursable expenses for community enhancement projects, events administered by Keep
Brazos Beautiful, such as their Annual Awards Gala, Texas Trash-Off and other public landscape and litter-
abatement projects.
Attachments:
1.Keep Brazos Beautiful Funding Agreement (Available in City Secretary’s Office)
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0662 Name:FY19 Funding Experience BCS
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving a funding agreement between the City of
College Station and Experience Bryan-College Station (EBCS) for FY19 in the amount of $588,950 to
administer the Experience Bryan College Station Grant Program.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on approving a funding agreement between the City of
College Station and Experience Bryan-College Station (EBCS)for FY19 in the amount of $588,950 to
administer the Experience Bryan College Station Grant Program.
Recommendation(s):Staff recommends approval of the Experience Bryan College Station Grant
Program funding agreement for FY19.
Summary:As part of the 2018-2019 budget process the City Council approved funding for Experience
Bryan College Station in the amount of $588,950.This agreement will allow the agency to effectively and
efficiently administer the grant program to sub-recipients.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 Hotel Tax Fund budget.A total of $588,950 is to be used to fund event grants that will promote
tourism and the hotel industry in College Station.
State law requires that the City Council adopt the budget of any organization that is to be funded through
the Hotel Occupancy Tax funds.The EBCS budget was presented for approval with the Experience Bryan
College Station funding agreement consent agenda item.
Attachments:
1.Experience Bryan College Station Grant Funding Agreement (available in City Secretary’s Office)
College Station, TX Printed on 10/4/2018Page 1 of 1
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0663 Name:FY19 Experience BCS - Tri Party Funding
Agreement
Status:Type:Presentation Consent Agenda
File created:In control:9/25/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion on approving the budget of the Experience Bryan-
College Station (EBCS); and presentation, possible action, and discussion on a tri party funding
agreement between the City of College Station, City of Bryan and the Experience Bryan-College
Station for FY19 in the amount of $2,450,239, with the College Station portion being $1,911,186.62
and the Bryan portion being $539,052.38.
Sponsors:Mary Ellen Leonard
Indexes:
Code sections:
Attachments:FY19 Budget - CVB REVISED.pdf
FY19 Funding - CVB REVISED.pdf
Action ByDate Action ResultVer.
Presentation,possible action,and discussion on approving the budget of the Experience Bryan-College
Station (EBCS);and presentation,possible action,and discussion on a tri party funding agreement
between the City of College Station,City of Bryan and the Experience Bryan-College Station for FY19 in
the amount of $2,450,239,with the College Station portion being $1,911,186.62 and the Bryan portion
being $539,052.38.
Recommendation(s):Staff recommends approval of the Experience Bryan College Station budget and
the tri-party funding agreement for FY19.
Summary:A tri party funding agreement between the Cities of Bryan and College Station and EBCS has
been prepared for FY 2019. This agreement outlines the funding levels between the 2 cities and what the
funds will be used for in FY 19.
As part of the 2018-2019 budget process the City Council approved funding for Experience Bryan College
Station in the amount of $1,911,186.62. This is for marketing and operational
activities directly associated with the promotion of tourism and the hotel industry in College Station by
EBCS.
Budget &Financial Summary:The funds for this agreement are budgeted and available in the 2018-
2019 Hotel Tax Fund budget.
State law requires that the City Council adopt the budget of any organization that is to be funded through
the Hotel Occupancy Tax funds.
Attachments:
1.Experience Bryan College Station Budget
2.Experience Bryan College Station Grant Funding Agreement (available in City Secretary’s
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Office)
College Station, TX Printed on 10/4/2018Page 2 of 2
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Accrual Basis
Experience Bryan College Station
Profit & Loss Budget Overview
October 2018 through September 2019
Page 1 of 3
Oct '18 - Sep 19
Ordinary Income/Expense
Income
Booking Commissions 2,800.00
Brazos County Funding 25,000.00
Bryan Funding
Bryan Marketing 124,434.00
Bryan Funding - Other 384,918.38
Bryan Maj. Impact Bid/Sponsorship 29,700.00
Total Bryan Funding 539,052.38
College Station Funding
College Station Marketing 441,176.00
College Station Funding - Other 1,364,710.62
CS Maj. Impact Bid/Sponsorship 105,300.00
Total College Station Funding 1,911,186.62
Entry Fees 18,000.00
Industry Participation 17,600.00
Tickets 45,500.00
Total Income 2,559,139.00
Gross Profit 2,559,139.00
Expense
Adminstrative/Operations
Audit/Legal/Professional Serv.15,000.00
Bank Charges 900.00
Board/Staff/Committee Expense 2,800.00
Building Repairs & Maintenance 14,850.50
Electrical/Water/Gas Svc Exp 18,400.00
Liability Insurance 14,490.00
Merchant Charges 1,250.00
Office Supplies 10,816.20
Property Tax 3,000.00
Sympathy/Recognition 3,460.00
Technical Support 9,600.00
Telephone 21,055.68
Vehicle Gas & Maintenance 7,400.00
Total Adminstrative/Operations 123,022.38
Capital
Equipment
Lease 16,017.60
Equipment - Other 0.00
Total Equipment 16,017.60
Office Rent 92,635.68
Total Capital 108,653.28
Marketing/Sales/Promotion
Advertising
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Accrual Basis
Experience Bryan College Station
Profit & Loss Budget Overview
October 2018 through September 2019
Page 2 of 3
Oct '18 - Sep 19
Consumer/Leisure 114,500.00
Local/Event Advertising 47,950.00
Meeting/Group Business 120,000.00
Professional Fees 54,000.00
Sport Events 112,450.00
Advertising - Other 0.00
Total Advertising 448,900.00
Bid Fees 6,000.00
Major Impact Bid Fee 25,000.00
Client Relations 19,840.00
Community Luncheons/Events 3,650.00
Event Personnel 78,050.00
Facility Rental 14,530.00
Gift Baskets 3,550.00
Luncheons/Banquet 23,133.33
Memberships/Subscriptions 22,418.00
Postage/Freight 8,405.00
Printing 8,229.00
Professional Development 20,177.00
Promotional
Group Servicing 15,050.00
Mobile Vistor Center 16,800.00
Prior Commitment Hosted Events 0.00
Sales Calls/Site Visits 13,440.00
Sports Servicing 35,842.00
Trade Shows 15,600.00
Volunteers/Event Staff 1,000.00
Promotional - Other 0.00
Total Promotional 97,732.00
Research 0.00
Sales/Marketing Leads 18,230.00
Sales/Marketing/Registration 1,150.00
Site Visits/FAM Tours
FAM Tours 17,000.00
Site Visits 18,500.00
Site Visits/FAM Tours - Other 0.00
Total Site Visits/FAM Tours 35,500.00
Sponsorships
Major Impact Sponsorships 110,000.00
Generating New Events 18,000.00
Group Servicing 7,000.00
Prior Commitment Hosted Events 11,250.00
Sports Servicing 38,750.00
Texas Events 2,590.00
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Accrual Basis
Experience Bryan College Station
Profit & Loss Budget Overview
October 2018 through September 2019
Page 3 of 3
Oct '18 - Sep 19
Trade Shows 23,775.00
Sponsorships - Other 0.00
Total Sponsorships 211,365.00
Trade Show/Booth 35,045.00
Travel
Air 24,850.00
Ground 8,280.00
Hotel 39,833.52
Meals 6,735.00
Misc.530.00
Total Travel 80,228.52
Website
Advertising 66,000.00
Development 57,850.00
Total Website 123,850.00
Total Marketing/Sales/Promotion 1,284,982.85
Wayfinding 1,000.00
6560 · Payroll Expenses 1,041,480.62
Total Expense 2,559,139.13
Net Ordinary Income -0.13
Other Income/Expense
Other Expense
Misc. Pass Through 0.00
Pass Through 0.00
Total Other Expense 0.00
Net Other Income 0.00
Net Income -0.13
Bryan (22%)College Station (78%)Total
Major Impact Bid Fee 5,500.00$ 19,500.00$ 25,000.00$
Major Impact Sponsorship 24,200.00 85,800.00 110,000.00
Marketing and Advertising 124,434.00 441,176.00 565,610.00
Employee performance pay 23,028.50 81,646.50 104,675.00
Total Reimbursement Basis 177,162.50$ 628,122.50$ 805,285.00$
Operations & Maintenance Bryan (22%)College Station (78%)Total
Base O&M - monthly 361,889.88$ 1,283,064.12$ 1,644,954.00$
Total Operations & Maintenance 361,889.88$ 1,283,064.12$ 1,644,954.00$
TOTAL CONTRACT APPROPRIATIONS Bryan (22%)College Station (78%)Total
GRAND TOTAL 539,052.38$ 1,911,186.62$ 2,450,239.00$
City of Bryan City of College Station Total
October, 2018 30,157.49$ 106,922.01$ 137,079.50$
November, 2018 30,157.49$ 106,922.01$ 137,079.50$
December, 2018 30,157.49$ 106,922.01$ 137,079.50$
January, 2019 30,157.49$ 106,922.01$ 137,079.50$
February, 2019 30,157.49$ 106,922.01$ 137,079.50$
March, 2019 30,157.49$ 106,922.01$ 137,079.50$
April, 2019 30,157.49$ 106,922.01$ 137,079.50$
May, 2019 30,157.49$ 106,922.01$ 137,079.50$
June, 2019 30,157.49$ 106,922.01$ 137,079.50$
July, 2019 30,157.49$ 106,922.01$ 137,079.50$
August, 2019 30,157.49$ 106,922.01$ 137,079.50$
September, 2019 30,157.49$ 106,922.01$ 137,079.50$
Total Base O&M - monthly 361,889.88$ 1,283,064.12$ 1,644,954.00$
CONVENTION & VISITORS BUREAU
OPERATIONS & MAINTENANCE FUNDING SUMMARY
FISCAL YEAR 2019
Reimbursement Basis
O&M Schedule for Contract
City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0644 Name:Approved GMP for Police Headquarters
Status:Type:Contract Agenda Ready
File created:In control:9/21/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion regarding approval of Amendment No. 1 to Contract No.
18-300367 accepting the Guaranteed Maximum Price (GMP) of $24,833,300; as provided by J.T.
Vaughn Construction, the approved Construction Manager at Risk (CMAR), for the construction of the
new Police Headquarters.
Sponsors:Erica Wozniak
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding approval of Amendment No. 1 to Contract
No. 18-300367 accepting the Guaranteed Maximum Price (GMP) of $24,833,300; as provided by J.T.
Vaughn Construction, the approved Construction Manager at Risk (CMAR), for the construction of
the new Police Headquarters.
Relationship to Strategic Goals: (Select all that apply)
·Core Services and Infrastructure
Recommendation(s):
It is the recommendation of City Staff to approve Amendment No. 1 to Contract No. 18-300367
accepting the Guaranteed Maximum Price (GMP) of $24,833,300.00, as provided by J.T. Vaughn
Construction, the approved Construction Manager at Risk (CMAR), for the construction of the new
Police Headquarters.
Summary:
The design documents for the new Police Headquarters have been developed to a point that J.T.
Vaughn Construction has provided City Staff with a Guaranteed Maximum Price (GMP) as required
through the CMAR process. As stated during the Request For Proposals, $25,000,000.00 was
available for construction, and the project has been designed to meet this budget. J.T. Vaughn has
provided the GMP of $24,833,300.00 to City Staff, which will cover the costs associated with the
construction portion of the project. This GMP price does not include other Owner related costs
associated with the project. The total project budget is $29,500,000.00. Groundbreaking is schedule
for November, 16, 2018. The anticipated date of Substantial Completion, as established by this
Amendment, is February 28, 2020. Upon approval of this item Amendment No. 1 will be incorporated
in to Contract No. 18-300367.
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File #:18-0644,Version:1
Budget & Financial Summary:
At the time of Request For Proposals, it was stated that $25,000,000.00 was available for the
construction of the new Police Headquarters building. J.T. Vaughn Construction has provided the
GMP of $24,833,300.00 based on the design documents. The delta of $166,700 will be used to fund
other Owner related costs associated with the project. The total project budget is $29,500,000.00.
Attachments:
The GMP Amendment is on file with the City Secretary's Office.
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City Hall
1101 Texas Ave
College Station, TX 77840
College Station, TX
Legislation Details (With Text)
File #: Version:118-0665 Name:Experience Bryan-College Station Appointment
Status:Type:Appointment Agenda Ready
File created:In control:9/26/2018 City Council Regular
On agenda:Final action:10/8/2018
Title:Presentation, possible action, and discussion regarding an appointment to Experience Bryan-College
Station.
Sponsors:Tanya Smith
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Presentation, possible action, and discussion regarding an appointment to Experience Bryan-College
Station.
Relationship to Strategic Goals:
·Good Governance
Recommendation(s): None
Summary: Mayor Karl Mooney, Steve Miller and Robert Holzweiss currently serves on the
Experience Bryan-College Station as College Station Appointees. Their terms expire in October,
2018. There are no term limits if the Council chooses to re-appoint.
Budget & Financial Summary: None
Attachments: None
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