HomeMy WebLinkAbout11/08/2018 - Workshop Minutes - City CouncilWKSHP110818 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
NOVEMBER 8, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:02 p.m. on Thursday, November 8, 2018 in the Council Chambers of the City
of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-
Personnel, §551.086-Competitive Matters, and §551.087-Economic Incentive Negotiations, the
College Station City Council convened into Executive Session at 4:02 p.m. on Thursday,
November 8, 2018 in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
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Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419-
CV-85; In the 85th District Court, Brazos County, Texas.
B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
Municipal Court Judge
Interim City Manager
City Attorney
City Secretary
Internal Auditor
C. Deliberation on a competitive matter as that term is defined in Gov’t Code Section 552.133; to
wit:
Power Supply
D. Deliberation on an offer of financial or other incentives for a business prospect that the Council
seeks to have locate, stay or expand in or near the City; to wit:
Economic incentives for a project located generally in the area northeast of the intersection
of Raymond Stotzer Parkway and Highway 47 in College Station.
The Executive Session recessed at 5:31 p.m.
3. Take action, if any, on Executive Session.
No action was taken.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Items 2e, 2f, and 2g were pulled from Consent for clarification.
(2e): Donald Harmon, Public Works Director, provided clarification on the items associated with
the bid. The project consists of the construction of an extension of Lakeway Drive between its
current southern terminus near William D. Fitch Parkway to the existing northern terminus near
Scott and White Hospital near Rock Prairie Road. Also, Pebble Creek Parkway shall be
constructed from its intersection with the new section of Lakeway Drive to the northbound State
Highway 6 frontage road. This change order includes revisions to the sidewalk quantity, the trench
safety quantity for storm drain, and excavation of hard rock/shale/sandstone, additional electrical
conduit, and an update to the subgrade treatment.
(2f): Donald Harmon, Public Works Director, provided clarification on the need to purchase a
12.84 acre property located at 1775 Arnold Road, which is adjacent to the existing Utilities Service
Center. It is considered essential for the continued expansion and operation of the Electric and
Water utility as identified in a 2017 Facilities Programming Report conducted by Jacobs
Engineering.
(2g): Donald Harmon, Public Works Director, provided clarification on the need to improve
safety and mobility for people driving, walking, and riding bicycles in the Castlegate
Neighborhood. Traffic Engineers for Public Works determined that an all-way stop is warranted
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at the intersection and that this change would have a limited impact on mobility for people driving
along Victoria Avenue while improving the mobility for people driving on Castlegate Drive.
5. Presentation, possible action, and discussion regarding an update by the City of Bryan on
their neighborhood protection efforts.
Justin Golbabai, Planning and Development, introduced Martin Zimmermann, AICP, Assistant
Director of Planning and Development Services for the City of Bryan to give an update on their
neighborhood protection efforts.
Martin Zimmermann, AICP, Assistant Director of Planning and Development Services for the City
of Bryan, gave an overview of Bryan’s Residential Conservation District (R-NC) and a recent
ordinance amendment that defines and regulates so called “stealth dorms” or “Ag shacks” as,
“Detached Shared Housing." He defined Detached Shared Housing (DSH) as a detached dwelling
unit on an individual lot, for which an approved building permit was issued after February 13,
2018, with four (4) or more bedrooms which is occupied or intended to be occupied by more than
two (2) unrelated persons.
Residential Conservation District (R-NC)
Bryan City Council adopts new zoning district in March of 2006 designed to regulate the sharing
of a home in residential areas.
Purpose: preserve, protect and enhance character of established residential neighborhoods
47 subdivisions or subdivision phases rezoned to R-NC District to date
2,883 out of 17,657 residential lots (16.3%)
Detached Shared Housing (DSH)
A trend of subdividing lots in residential areas leading to the development of stealth dorms causes
the City of Bryan to form a subcommittee in September of 2016 to, “regulate growth in a manner
that is no longer harmful or detrimental.”
The Subcommittee Findings:
o Unregulated development of “stealth dorms” is harmful to the City of Bryan.
o “Stealth dorms” should be a separately defined land use.
o Not permitted by right in residential districts.
o There is no ONE solution to the problem.
Challenges:
o Can’t retroactively make changes to existing structures
o Do not want to impact 3 and 4 bedroom homes owned by families
o Do not want to make new development impossible from over-regulation
Bryan City Council adopts an ordinance in February of 2018 defining where and how to allow
DSH:
Only by Conditional Use Permit
o Potentially allowed in most residential zoning districts (except for R-NC District)
o Same process that duplexes and townhomes go through
o Set standards included, but the P&Z can add conditions as well
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Required a definition of Bedroom:
o Bedroom shall mean any habitable room 70 sq. ft. or greater in floor area, which
may be segregated from the remainder of the dwelling unit with a door or similar
closure, has more than one means of egress (doorway or window) and is not a
kitchen, bathroom (lavatory), or utility room.
Mr. Zimmerman closed by saying that the effects of the new ordinance are not yet apparent as
there have been enquiries from developers for DSH but no formal submittals. This may be due to
the market appearing oversaturated with rental units along with renewed interest in the R-NC
district zoning.
6. Presentation, possible action, and discussion regarding the televising of Planning and
Zoning Commission Workshops by Public Communications.
Jennifer Prochazka, Planning and Development Director, provided a brief overview why P&Z does
not televise the Workshop Meetings. Mrs. Prochazka explain are not televised because they are
open to the public, take no action, have no public hearings, and it allows informal interactions and
questions.
The Planning and Zoning Commission discussed this item at their September 6th meeting. At the
close of the discussion, the Commission expressed that while their preference is that workshop
remain untelevised, they are comfortable changing, as Council directs.
A majority of Council directed staff to televise the P&Z Workshop Meetings for transparency and
the public’s benefit.
7. Council Calendar
Council reviewed the calendar.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway
Coalition, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation
Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Spring Creek Local Government Corporation, Transportation and
Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas
Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory
Council, Zoning Board of Adjustments.
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Councilmember Harvell report on Experience Bryan-College Station.
Mayor Mooney recessed the Workshop at 6:51 p.m. to go into Regular.
Workshop reconvened at 7:51 p.m. to go into Executive.
Mayor Mooney recessed the Executive at 8:29 p.m. to go into Workshop.
No action was required from Executive Session.
9. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 8:29 p.m. on Thursday, November 8, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary