HomeMy WebLinkAbout11/10/2011 - Regular Minutes - 75th Anniversary Planning CommitteeRM111011 Minutes Page 1
MINUTES OF THE 75TH ANNIVERSARY COMMITTEE
NOVEMBER 10, 2011 STATE OF TEXAS § §
COUNTY OF BRAZOS §
Present: Linda Harvell, Chair Priscilla Miller
Jerry Cooper Ben White Bill Harper Jack Fugate
City Staff: Sherry Mashburn, City Secretary David Gerling, Parks and Recreation Superintendent
Mike Neu, Multi-Media Coordinator, arrived after roll call
1. Call to Order and Announce a Quorum is Present With a quorum present, the 75th Anniversary Committee was called to order by Chair Linda
Harvell at 8:36 a.m. on Thursday, November 10, 2011 in the College Station Conference Center,
1300 George Bush Drive, Room 102, College Station, Texas 77842. 2. Hear Visitors
There were no visitors.
3. Discussion: Where We’ve Been . . .and Where We’re Going The following elements were briefly discussed:
• Book Project: Jerry Cooper distributed notes from the first College Station history book. He introduced Bill Harper, a local author and historian. $5,000 has been funded for the project, and Mr. Cooper recommends this be used as seed money to that Mr. Harper can begin. The estimated cost is $10,000. Mr. Cooper suggested there be some fund raising efforts and requests for sponsorships. They want to propose selling 500 books to the City for $10 each. He asked for
ideas on how to approach the City as a sponsor. He noted that the first idea was to publish a second volume as a companion piece to the 1988 book. However, the first book is not in print any longer. He recommends doing one book that will incorporate the first 50 years. Mr. White said this would be a nice gift for the City to present to visiting dignitaries. Ms. Miller said this could sell for $50 if it was a nice coffee table book. She said she would like to sell these at the
Chamber. Mr. Harper said he would guarantee completion by January 1, 2013. Several names
RM111011 Minutes Page 2
were suggested as potential members to the committee. Mr. Harper provided his suggested areas
of coverage for the anniversary book and requested the committee’s guidance. MOTION: Upon a motion by Ben White and a second by Jack Fugate, the committee voted four (4) for and none (0) opposed, with Bill Harper abstaining, to direct Bill Harper to draft a
Letter of Intent for the City’s consideration. The motion carried.
MOTION: Upon a motion by Ben White and a second by Jerry Cooper, the committee voted five (5) for and none (0) opposed, to approve the minutes of October 5, 2011 as presented. The motion carried unanimously.
• Time Capsule: There was no update.
• Gala: There was no update.
• Exhibits: There was no update.
• Speaker’s Bureau: There was no update.
• Banner Signs: There was no update.
• Fundraising: There was no update.
• P/R and Marketing: There was no update.
• Homecoming/Reunion: There was no update.
• Host Committee: There was no update.
• Miscellaneous: Priscilla Miller recommended that when the committee is fully developed to assign areas to each member. Linda Harvell stated she would send out the data base to each committee member. Mike Neu briefly discussed providing a decal to promote the website. The next meeting will be January 12, 2012.
4. Adjournment MOTION: There being no further business, the Regular Meeting of the 75th Anniversary Committee was adjourned at 9:30 a.m. on Thursday, November 10, 2011. The motion carried
unanimously. ________________________
Chair
ATTEST: _______________________
Secretary