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Home My WebLink About10/08/2018 - Workshop Minutes - City CouncilWKSHP100818 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION OCTOBER 8, 2018 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore John Nichols James Benham - absent City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:01 p.m. on Monday, October 8, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:01 p.m. on Monday, October 8, 2018 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas  Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419- CV-85; In the 85th District Court, Brazos County, Texas. WKSHP100818 Minutes Page 2 B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council Self-Evaluation  City Manager The Executive Session recessed at 5:12 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Item 2e was pulled from Consent for clarification. (2e): David Schmitz, Parks & Recreation Director provided clarification on screening and selection of bidders, including how product is evaluated to provide the best value to the City. 5. Presentation, possible action, and discussion regarding the relocation of several city departments, which includes the renovation and deferred maintenance project of the current police headquarters. Erica Wozniak, Project Manager - Vertical Design & Construction, stated that with the approval of the new Police Headquarters project and the New City Hall project, there is a need and an opportunity to relocate several City departments. Construction of the new police headquarters will allow for the current police headquarters to be renovated and repurposed. Being considered for relocation are the Facility Maintenance and Human Resources departments as a portion of the City Hall project is to demolish 1207 Texas Ave (old fire station) where they are currently located. Also considered for relocation was the Fire Department administrative offices, as they are currently decentralized, and the Community Services Department which is leasing office space at 511 University Drive. A needs analysis was completed with each department to develop the potential outcome. City Staff plans to: 1. Move Human Resources into the New City Hall building. 2. Relocate Community Services from 511 University Drive to the current police headquarters, eliminating a lease expense of over $10,000 per month. 3. Relocate Fire Administration, allowing space for their Community Risk Reduction team, Logistics / Quarter Master, and Training team to be housed with the rest of the Fire Administration staff. 4. The relocation of Fire Administration allows for Facility Maintenance to use that space, bringing them to the same location as most of Public Works. Shop facilities would need to be constructed for Facility Maintenance and space has been allotted for this future project. The new police headquarters project is schedule to be substantially complete on February 28, 2020. The renovation of the current police headquarters and the relocation of the above mentioned departments, would happen after February of 2020. City Staff recommends moving forward with WKSHP100818 Minutes Page 3 the funding for renovations the current police headquarters building for $5,000,000; which allows for the relocation of several city departments and eliminates the need for lease space. Council directed staff to move forward as presented. 6. Presentation, possible action, and discussion regarding New City Hall financing plan. Jeff Kersten, Assistant City Manager, stated that at the Council Retreat this past February direction was provided to move forward with a new city hall at the current city hall location on Texas Avenue. In September the City Council approved the design contract with Kirksey Architecture to design the new city hall. The proposed budget will include the new city hall project and the funding plan for the city hall project. The proposed project budget is approximately $33,000,000. • Summary – Existing Resources $12,110,040 – Existing Debt Capacity $10,700,000 – Additional Tax Rate 0.95 cents $10,189,960 – Total $33,000,000 • Additional Tax Rate planned for FY 20. – Actual amount may be different based on property values, interest rates, potential other funding sources. Council directed staff to move forward as presented. 7. Council Calendar Council reviewed the calendar. 8. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. No discussed at this time. 9. Adjournment WKSHP100818 Minutes Page 4 There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 6:00 p.m. on Monday, October, 2018. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary