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Home My WebLink About10/08/2018 - Regular Minutes - City CouncilRM100818 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION OCTOBER 8, 2018 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick Jerome Rektorik Linda Harvell Barry Moore John Nichols James Benham City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called t o order by Mayor Mooney at 6:10 p.m. on Monday, October 8, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1. Pledge of Allegiance, Invocation, consider absence request. Proclamation for the “Imagine a Day Without Water” campaign. Mayor Mooney presented College Station Water Resource Coordinator, Jennifer Nations, with a proclamation proclaiming October 10th as “Imagine a Day Without Water” Day. Proclamation honoring the retirement of Ken Bost from the Brazos County Health Department. Mayor Mooney presented a proclamation honoring Ken Bost for his years of service to the City of College Station and to the Brazos County Health Department. Councilmember Harvell accepted the proclamation on the behalf of Ken Bost. Presentation by Mayor Karl Mooney to Mark Lord, Executive Director of the Texas Amateur Athletic Federation (TAAF) in acknowledgement of the Games of Texas. RM100818 Minutes Page 2 Mayor Mooney recognized Kelly Kelbly, Assistant Director of Parks and Recreation, Gene Ballew, Recreation Supervisor, and members of the Parks Department, who presented a shadow box filled with mementos from the recent Games to Mark Lord, Executive Director of the Texas Amateur Athletic Federation, in honor of those games and the announcement of the return of the games next summer.. Hear Visitors Comments Chantal Vessali, College Station, came before Council regarding a notification she received on a public hearing of a rezoning on October 8th. Ms. Vessali would like to know why she did not receive a notification stating the hearing was canceled. CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for:  September 27, 2018 Regular Meeting  September 27, 2018 Workshop Meeting 2b. Presentation, possible action, and discussion on approval Resolution No. 10-08-18-2b approving the City's investment policy; investment strategy, reviewing and recording changes to such policy and strategy; approving a collateral policy; and designating investment officers for fiscal year ending September 30, 2019. 2c. Presentation, possible action, and discussion on a professional services contract (Contract No. 18300693) with Freese and Nichols, Inc. in the amount of $581,300; for the preliminary design and route analysis services for the Carter Creek Lift Station and Force Main Project. 2d. Presentation, possible action, and discussion on a professional services contract (Contract No. 18300620) with Binkley and Barfield, Inc. in the amount of $893,795.30 for the professional engineering services related to the design of the Lincoln Avenue Rehabilitation Project. 2e. Presentation, possible action, and discussion on a bid award for the annual purchase of athletic field maintenance materials to include fertilizers, chemicals, pesticides, herbicides, infield material, grass seed, and turf amendments to BWI Companies in the amount of $97,498.87 and Helena Agri in the amount of $90,862.08. The total estimated expenditure not to exceed $188,180.95. 2f. Presentation, possible action, and discussion on approving the budget of the Arts Council of the Brazos Valley, and; presentation, possible action, and discussion on approving the agreement between the City of College Station and the Arts Council of the Brazos Valley for operations and maintenance FY19 totaling $325,000. 2g. Presentation, possible action, and discussion on approving the agreement between the City of College Station and the Arts Council of the Brazos Valley for FY19 in the amount of $397,976 for affiliate funding and art and tourism marketing. 2h. Presentation, possible action, and discussion on approving the budget of the Bryan/College Station Chamber of Commerce; and presentation, possible action and RM100818 Minutes Page 3 discussion on a funding agreement between the City of College Station and the Bryan/College Station Chamber of Commerce for FY19 in the amount of $25,000. 2i. Presentation, possible action, and discussion on approval of a funding agreement between the City of College Station and College Station Noon Lions Club for FY19 in the amount of $15,000. 2j. Presentation, possible action, and discussion on approving the budget of Easterwood Airport; and presentation, possible action, and discussion on a funding agreement between the City of College Station and the Easterwood Airport for FY19 in the amount of $114,376. 2k. Presentation, possible action, and discussion on approval of a funding agreement between the City of College Station and the Brazos Valley Economic Development Corporation (BVEDC) for FY19 in the amount of $350,000. 2l. Presentation, possible action, and discussion on approving the budget of the Memoria l for all Veterans of the Brazos Valley; and presentation, discussion and possible action on a funding agreement between the City of College Station and the Memorial for All Veterans of the Brazos Valley for FY19 in the amount of $25,000. 2m. Presentation, possible action, and discussion approving Resolution No. 10-08-18-2m authorizing expenditures to the Aggieland Humane Society, Inc. in the amount of $273,196. 2n. Presentation, possible action, and discussion on approving a funding agreement between the City of College Station and Keep Brazos Beautiful for FY19 in the amount of $49,190. 2o. Presentation, possible action, and discussion on approving a funding agreement between the City of College Station and Experience Bryan-College Station (EBCS) for FY19 in the amount of $588,950 to administer the Experience Bryan College Station Grant Program. 2p. Presentation, possible action, and discussion on approving the budget of the Experience Bryan-College Station (EBCS); and presentation, possible action, and discussion on a tri party funding agreement between the City of College Station, City of Bryan and the Experience Bryan-College Station for FY19 in the amount of $2,450,239, with the College Station portion being $1,911,186.62 and the Bryan portion being $539,052.38. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda. The motion carried unanimously. Mayor Mooney recessed the Regular at 6:30 p.m. to go into Executive Session. Regular reconvened at 7:30 p.m. No action was required from Executive Session. REGULAR AGENDA RM100818 Minutes Page 4 1. Presentation, possible action, and discussion regarding approval of Amendment No. 1 to Contract No. 18300367 accepting the Guaranteed Maximum Price (GMP) of $24,833,300; as provided by J.T. Vaughn Construction, the approved Construction Manager at Risk (CMAR), for the construction of the new Police Headquarters. Erica Wozniak, Project Manager - Vertical Design & Construction, stated that the design documents for the new Police Headquarters have been developed and J.T. Vaughn Construction has provided city staff with a Guaranteed Maximum Price (GMP) as required through the CMAR process. As stated during the Request for Proposal, $25,000,000 was available for construction, and the project has been designed to meet this budget. J.T. Vaughn has provided a GMP of $24,833,300, which will cover the costs associated with the construction portion of the project. This GMP price does not include other owner related costs associated with the project. The total adjusted project budget is $29,500,000. Groundbreaking is schedule for November, 16, 2018, and the anticipated date of substantial completion, as established by this Amendment, is February 28, 2020. City Staff recommended approval of Amendment No. 1, to Contract No. 18300367, accepting the Guaranteed Maximum Price (GMP) of $24,833,300.00, as provided by J.T. Vaughn Construction. MOTION: Upon a motion made by Councilmember Benham and a second by Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve Amendment No. 1 to Contract No. 18300367 accepting the Guaranteed Maximum Price (GMP) of $24,833,300; as provided by J.T. Vaughn Construction, the approved Construction Manager at Risk (CMAR), for the construction of the new Police Headquarters. The motion carried unanimously. 2. Presentation, possible action, and discussion regarding an appointment to Experience Bryan-College Station. MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to appoint Councilmember Linda Harvell, and reappoint Steve Miller and Robert Holzweiss to Experience Bryan -College Station. The motion carried unanimously. 3. Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Nichols requested a report on the current state of regulation and enforcement of OFO bike sharing regulations Councilmember Harvell requested a discussion on televising the P&Z Workshop Meetings. 4. Adjournment. There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council at 7:44 p.m. on Monday, October 8, 2018. RM100818 Minutes Page 5 ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary