HomeMy WebLinkAbout09/27/2018 - Regular Minutes - City CouncilRM092718 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
CITY OF COLLEGE STATION
SEPTEMBER 27, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Adam Falco, Assistant City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
Call to Order and Announce a Quorum is Present
With a quorum present, the Regular Meeting of the College Station City Council was called t o
order by Mayor Mooney at 6:46 p.m. on Thursday, September 27, 2018 in the Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
1. Pledge of Allegiance, Invocation, consider absence request.
Proclamation for the College Station Firefighters "Fill the Boot" for the Muscular
Dystrophy Association.
Mayor Mooney presented the College Station Fire Department with a proclamation proclaiming
October 4th, 5th and 6th as College Station Fire Department “Fill the Boot” Days.
Hear Visitors Comments
James Benham, College Station, came before Council to honor the service and sacrifice of U.S.
Marine Corporal Richard P. Waller-Strickland.
Justin Ikpo, College Station, came before Council regarding neighborhood concerns related to
drugs and crime near his residence on Peyton Street. He is concerned about the safety of his family
and neighbors, and would like to see more support from the City and police.
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CONSENT AGENDA
2a. Presentation, possible action, and discussion of minutes for:
September 5, 2018 Special Meeting
September 13, 2018 Regular Meeting
September 13, 2018 Workshop Meeting
2b. Presentation, possible action, and discussion on a BuyBoard Contract purchase for
traffic signal cabinets from Paradigm Traffic Systems Inc. for $138,750.
2c. Presentation, possible action, and discussion regarding renewing the Xpedient Mail
contract for printing and mailing services in the amount of $230,000.
2d. Presentation, possible action, and discussion to authorize expenditure of funds for FY
2019 for items exempt from competitive bidding as described more fully in Texas Local
Government Code, Chapter 252.022 and other expenditures for interlocal contracts or fees
mandated by state law that are greater than $100,000; and to authorize the City Manager to
approve contracts and expenditures that are on the exemption list.
2e. Presentation, possible action, and discussion on Resolution No. 09-27-18-2e adopting fees,
rates and charges as provided by Chapter 2 “Administration”, Article V “Finance” Division
2 “Fees, Rates and Charges” of the Code of Ordinances.
2f. Presentation, possible action, and discussion regarding City of College Station Excess
Liability and Workers’ Compensation Insurance, Property/Boiler & Machinery,
Commercial Crime, EMT Liability, Auto Property Damage, Cyber Liability, Unmanned
Aircraft liability and property; Special Events policies for Fiscal Year 2019. FY19 premiums
for all lines of coverage are not to exceed $512,000.
2g. Presentation, possible action, and discussion regarding in creasing the FY 2018
expenditure limit for the purchase of Police uniforms, body armor and accessories from
Miller Uniforms & Emblems by $55,000 for a new FY 2018 expenditure limit of $145,000.
2h. Presentation, possible action, and discussion on Ordinance No. 2018-4042 amending
Chapter 38, "Traffic and Vehicles," Article II, "Stopping, Standing and Parking," Division
I, "Generally," Section 38-42 by adding language for towing unlawfully parked vehicles.
2i. Presentation, possible action, and discussion on Ordinance No. 2018-4043 amending
Chapter 8 "Business," Article V "Home Solicitation and Itinerant Vendors," Division 1 and
2 of the Code of Ordinances related to home solicitation.
2j. Presentation, possible action, and discussion on approving a contract for the grant of
federal HOME Investment Partnership Program Grant (HOME) Community Housing
Development Organization (CHDO) Set-Aside funds with Elder-Aid, Inc. in the amount of
$200,000 for acquisition and rehabilitation of two (2) existing dwelling units located at 3416-
3418 Normand to be used as affordable rental housing for income-eligible elderly
households.
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2k. Presentation, possible action, and discussion on purchasing traffic signs, prefabricated
signs and sign blanks from Vulcan Signs Inc. for $54,224.50 and presentation, possible action
and discussion on purchasing traffic sign hardware and posts from Dobie Supply for $61,585
both totaling $115,809.50.
2l. Presentation, possible action, and discussion on Resolution No. 09-27-18-2l an Advance
Funding Agreement (AFA) between the City of College Station and the State of Texas, acting
through the Texas Department of Transportation (TXDOT) for the Cain/Deacon project.
2m. Presentation, possible action, and discussion regarding the approval of six master
agreements for Real Estate Appraisal Services: Duff & Phelps, LLC; JLL Valuation &
Advisory Services, LLC; Lowery Property Advisors, LLC; Paul Hornsby & Company; S.T.
Lovett & Associates; Valbridge Property Advisors. Approval of these agreements will
authorize the City Manager or his delegate to approve service orders for each project within
the terms of each master agreement.
2n. Presentation, possible action, and discussion on approval of an amendment to the funding
agreement between the City of College Station and Experience Bryan College Station
(formerly Brazos Valley Convention and Visitors Bureau) increasing the amount for FY18
by $194,423 for a total of $594,423 related to the CVB Grant Program.
2o. Presentation, possible action, and discussion on the second reading on a non-exclusive
Pipeline Franchise Ordinance No. 2018-4044 for Oil or Gas operations with Hawkwood
Energy Midstream, LLC to construct, operate, maintain, remove, replace and repair
pipeline facilities, together with equipment and appurtenances thereto, for the
transportation of petroleum products and byproducts.
2p. Presentation, possible action, and discussion on Ordinance No. 2018-4045 amending
Chapter 12, “Emergency Management and Emergency Services,” Article IV, “Alarm
Systems,” of the Code of Ordinances regarding false alarm fees.
2q. Presentation, possible action, and discussion on Ordinance No. 2018-4046 amending
Chapter 2, "Administration," Article V, "Finance," Division 2 "Fees, Rates and Charges,"
Section 2-120 and Section 2-122 of the Code of Ordinances regarding Fire Department and
Planning and Development Services afterhours inspection fees.
2r. Presentation, possible action, and discussion of proposed changes to the guidelines for the
City’s housing assistance program funded with grants from the U. S. Department of Housing
and Urban Development.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Benham, the City Council voted seven (7) for and none (0) opposed, to approve the Consent
Agenda with the exception on 2f. The motion carried unanimously.
(2f) MOTION: Upon a motion made by Councilmember Nichols and a second by
Councilmember Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve
the Consent Item 2f with the amount not to exceed $516,371. The motion carried unanimously.
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REGULAR AGENDA
1. Public Hearing, presentation, possible action, and discussion on Ordinance No. 2018-4047
(Budget Amendment 3) amending Ordinance No. 2017-3936 which will amend the budget
for the 2017-2018 Fiscal Year and authorizing amended expenditures as therein provided.
Mary Ellen Leonard, Finance Director, stated that the proposed budget amendment is to increase
the FY18 budget appropriations by $3,838.869. This amendment also includes an interfund
transfer of $1,116,000. The total amount of the revised FY 18 budget is $376,747,538.
At approximately 7:08 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 7:08 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2018-
4047, to approve Budget Amendment #3 amending Ordinance No. 2017-3936 which will amend
the budget for the 2017-2018 Fiscal Year in the amount of $3,838,869; and authorizing amended
expenditures on a contingency transfer totaling up to $1,116,000. The motion carried
unanimously.
2. Presentation, possible action, and discussion on Ordinance No. 2018-4048 adopting the
City of College Station 2018-2019 Budget; and presentation, possible action and discussion
ratifying the property tax revenue increase reflected in the budget.
Mary Ellen Leonard, Finance Director, briefed the Council on proposed budget revisions (Council
initiated), and staff initiated recommendations. There was a reallocation from the SLA proposed
for the Police Department in the amount of $207,109 to the SLA proposed for the Fire Department.
A revision to the Fiscal Policy, which relates to expenditure control, in regards to the Water and
Wastewater Funds will allow the funds to be added together for the purpose of determining if the
budget has been exceeded. Also, an adjustment to CIP calculations resulted in a $549,551 decrease
of the overall budget. Other minor wording and grammatical corrections as well as additional
explanations and clarifications have been made. These changes result in a revised overall net
budget of $360,130,551.
Staff recommends approval of the ordinance adopting the FY2018-2019 budget, with any changes
the Council may have, and to also ratify the property tax revenue increase.
MOTION: Upon a motion made by Councilmember Moore and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve Ordinance No.
2018-4048, the proposed FY19 Budget for the City of College Station including revisions of a
decrease of $549,551 for a total proposed budget with revisions of $360,130,551. The motion
carried unanimously.
MOTION: Upon a motion made by Councilmember Moore and a second by Councilmember
Rektorik, the City Council voted seven (7) for and none (0) opposed, to approve ratifying the
property tax revenue increase reflected in the FY19 Budget. The motion carried unanimously.
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3. Presentation, possible action, and discussion on approval of Ordinance No. 2018-4049
adopting the City of College Station 2018-2019 ad valorem tax rate of $0.505841 per $100
assessed valuation, the debt service portion being $0.220339 per $100 assessed valuation and
the operations and maintenance portion being $0.285502 per $100 assessed valuation.
Mary Ellen Leonard, Finance Director, reported that Council has held two public hearings on a tax
rate of $0.505841. The tax rate must be adopted as two separate components - one for Operations
and Maintenance and one for Debt Service. The FY19 Budget reflects a .8341 cent per $100
assessed valuation tax increase directly related to the 5% Homestead exemption to provide
property tax relief to permanent city residents and to shift a small portion of the tax burden off of
permanent residents to other taxpayers in the community.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2018-
4049, that the property tax rate be increased by the adoption of a tax rate of 50.5841 cents per $100
assessed valuation, which is effectively a 5.61 percent increase in the tax rate. It was also moved
that the Maintenance and Operations rate be 28.5502 cents per $100 assessed valuation; and the
Debt Service rate be 22.0339 cents per $100 assessed valuation. The motion carried unanimously.
4. Presentation, possible action, and discussion regarding an appointment to the Brazos
Valley Solid Waste Management Agency, Inc. Board of Directors.
MOTION: Upon a motion made by Councilmember Rektorik and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to re-appoint Mayor Karl
Mooney to the Brazos Valley Solid Waste Management Agency, Inc. Board of Directors. The
motion carried unanimously.
5. Presentation, possible action, and discussion on future agenda items and review of
standing list of Council generated agenda items: A Council Member may inquire about a
subject for which notice has not been given. A statement of specific factual information or
the recitation of existing policy may be given. Any deliberation shall be limited to a proposal
to place the subject on an agenda for a subsequent meeting.
Councilmember Harvell requested a future agenda item to discuss the naming two new baseball
fields at Veterans Park.
Councilmember Rektorik requested expediting the return of the existing future agenda item on
ways to simplify and improve the NCO process.
6. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City
Council at 7:24 p.m. on Thursday, September 27, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary