HomeMy WebLinkAbout10/10/2013 - Regular Minutes - 75th Anniversary Planning Committee MINUTES OF THE 75TH ANNIVERSARY COMMITTEE
October 10, 2013
STATE OF TEXAS §
COUNTY OF BRAZOS §
Present:
Linda Harvell, chair
B. B. Holland
Jane Cohen
Jerry Cooper
Sherry Ellison
Kim Fox
Sherry Frisk
Margaret Godfrey
Sallye Henderson
Sarah Hensz
Gary Ives
Henry Mayo
Allison Meserole
Dave Ruesink
Scott Simpson
Tom Taylor
Libby Vastano
Ben White
City Staff:
Jacob Morris, Historic Records Coordinator
Mike Neu, Multimedia Coordinator
1. Call to Order
The 75th Anniversary Committee was called to order by Chair Linda Harvell at 8:30 a.m. on October 10,
2013 in the College Station City Hall, 1101 Texas Avenue, College Station,TX 77840.
2.Hear Visitors
There were no visitors.
3. Consider Approval of Previous Minutes
MOTION: The Committee voted to approve the minutes. Minutes were approved with minor changes.
4. Sponsorship Workshop
Chair Harvell introduced the meeting and addressed committee. Chair reported that the City is waiting
until the new City Manager starts to determine if and how funds donated to the 75th Anniversary can be
earmarked for Preservation efforts. Mike Neu reported that the large donor recognition plaques are
currently being printed. Mike Neu reported that he was arranging to have a signed picture of the former
mayors to provide to major sponsors.
5.Promotion and Media
Insight Magazine is in process of doing a story related to the 75th Anniversary. The Union Pacific will
also be designating College Station as a member of the Traintown USA recognition program.
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6. Bush Library Exhibit Update
Mike Neu reported that progress on the Bush Library exhibit is delayed because of the furlough of
Federal employees. He had no update concerning an estimate when they would return to work. He stated
that the exhibit development will resume once employees are allowed to return to work.
Committee discussed aspects of the exhibit. Mike Neu reported that the model train display will be
substantial in size and level of detail. It was reported that a copy of the 1895 "olio'.' magazine was
available for the exhibit, as well as several copies of the Longhorn. The Garden Club reported that they
will be providing three arrangements to be incorporated into the exhibit.
7.Homecoming Events, planning
October 22 VIP event:
Committee discussed the October 22, VIP event. It was reported that the event will need to be
rescheduled, but no estimated date is possible until the government shutdown ends. Committee
determined to contact VIPs to update them of the planned rescheduling. `
Friday,November 15 Homecoming event at Southwood:
Committee discussed the dinner and event at Brian Bachmann Park. Committee discussed conflicting
reports of the seating capacity at the facility and determined to find the actual capacity. If necessary a tent
will be reserved, or possibly another venue accommodation will be made. It was reported that 60
reservations for the dinner have been received. The cost to attendees for the dinner will be $12 per plate.
JJ's Liquors is planned to arrange the cash bar.
Saturday November 16th Event,Bush Library and Grounds:
Committee discussed the Event at Bush Presidential Library. Allison Meserole reported that she has
developed a schedule for much of the entertainment, to include two Choirs, and several dance troupes.
Committee discussed ideas for risers and a piano or keyboard to facilitate the entertainers, as well as plans
to accommodate the teen rock group that has agreed to perform.
Arrangements for square dancers and a pipe and drum group were discussed, but none had yet been
confirmed.
Committee discussed documentation of the event, and Mike Neu reported that he was developing plans to
have a storytelling room.
Mike says could little storytelling room. With Roger WW Garrett.Need to confirm that room is available,
tentatively so. Mike will have a visual up to go up with story.
Do they have anyone who will record the event? Photographer or videographer. Mike will do, and Mark
Beal can as well. Mike wants pro to take studio quality photos of all the items used in the exhibit.
Plans for the children's train ride, the appearance of Reveille to attend the cake ceremony at 3 were
confirmed.
Ringer Library and City Hall Exhibit Cases:
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Tom Taylor reported that he had developed an exhibit at Ringer Library utilizing history books and
historic images.
After discussion, Tom Taylor offered to develop an exhibit for the currently empty display case in City
Hall, similar to the one he developed for Ringer Library.
1938 House Signage:
Jerry Cooper displayed a sample of the yard signs to be displayed at homes present at time of
incorporation.
Carter Park Re-dedication:
Jane Cohen reported that the rededication ceremony for Richard Carter Park will occur on Friday,
November 15th, from 11 to 12. The committee agreed to donate $100 to help fund the replacement
interpretative signage.
8.Report- Car Show
B. B. Holland reported that he estimated to have 45-50 cars for the show. Committee discussed overflow
parking for support vehicles for those showing. Committee discussed providing goodie bags and basic
refreshments for those showing vehicles.
9.New Business
Chair Harvell announced that the 75th Committee would begin to meet on a weekly basis.
10. THE NEXT MEETING OF THE 75th ANNIVERSARY PLANNING COMMITTEE IS
SCHEDULED FOR THURSDAY, October 17,2013.
SCHEDULE SUMMARY: (SUBJECT TO CHANGE DUE TO FURLOUGH)
Exhibit: (Oct. 21, 2013 —Jan. 4, 2014)Bush Library and Museum
VIP Event: (Tues., Oct. 22,2013) Bush Library and Museum
Chamber Ribbon Cutting/InSite Launch Party: (Tues., Oct. 29, 2013)Bush Library and Museum
Classic Film: (Thurs.,Nov. 14,2013) Annenberg Presidential Conference Center
Carter Park Rededication: (Friday,Nov. 15, 11 am),Richard Carter Park.
Homecoming Event: (Fri.,Nov. 15,2013) Southwood Community Center,Brian Bachmann Park
Community Celebration: (Sat.,Nov. 16, 2013)Bush Library and Museum
11.Adjournment
MOTION: There being no further business,the Regular Meeting of the 75th Anniversary Committee was
adjourned at 10:02 a.m. on Thursday, October 10, 2013.
air
ATTEST:
Secretary hc.ter
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