HomeMy WebLinkAbout08/09/2018 - Workshop Minutes - City CouncilWKSHP080918 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
CITY OF COLLEGE STATION
AUGUST 9, 2018
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
Jerome Rektorik
Linda Harvell
Barry Moore
John Nichols
James Benham – via remote
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Lisa McCracken, Record Management Administrator
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney at 4:01 p.m. on Thursday, August 9, 2018 in the Council Chambers of the City of
College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-
Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive
Session at 4:01 p.m. on Thursday, August 9, 2018 in order to continue discussing matters
pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
WKSHP080918 Minutes Page 2
Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419-
CV-85; In the 85th District Court, Brazos County, Texas.
B. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
Property located generally in the vicinity of Highway 50 in South Robertson County,
Texas.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council self-evaluation
City Manager
The Executive Session recessed at 5:08 p.m.
3. Take action, if any, on Executive Session.
No action was required from Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Items 2c, 2i, 2m and 2p were pulled from Consent for clarification.
2c): Tanya Smith, City Secretary, stated that there was no difference in cost to have the election
in even or odd number of years. The 2017 election cost with all (5) entities involved was roughly
around $18,000 and the 2016 election had only (3) entities involved, which our cost was around
$25,600.
(2i): Kelly Kelbly, Assistant Director of Parks & Recreation, gave a brief background on cost of
the two existing sand volleyball courts at the Barracks Park. The proposed construction contract
will resolve drainage issues within both volleyball courts as well as address drainage issues outside
the courts. Mrs. Kelbly stated that the smaller park projects are handled internally but larger
projects fall under capital projects, which they work with the other departments.
(2m): Donald Harmon, Public Works Director, gave a brief background on the base failure of
College Station streets. Mr. Harmon explained how the overlay is done on sections of the road
that need to be repaired due to base failed.
(2p): David Schmitz, Parks & Recreation Director, gave a brief background on the agreement with
the City of Bryan regarding the Library. Mr. Schmitz explained the amount of $1,063,000 we
gave the City of Bryan for staffing and operations, and maintenance.
5. Presentation, possible action, and discussion on the FY 2018-2019 Proposed Budget.
Mary Ellen Leonard, Director of Finance, presented the proposed FY2018-2019 Budget and noted
that budget workshops are scheduled for August 20 and 21, to review the proposed budget of
$360,680,102 and to discuss key budget decision points. A public hearing is scheduled for
September 5 on the tax rate, September 13 a second public hearing on the tax rate and the proposed
budget, and final action is scheduled for September 27.
WKSHP080918 Minutes Page 3
6. Presentation, possible action, and discussion regarding the Neighborhood Conservation
Overlay process and possible changes to Section 5.11.D.2, Neighborhood Conservation
Overlay Districts, of the Unified Development Ordinance.
Justin Golbabai, Planning and Development, presented a follow-up presentation that 1) clarifies
the process for establishing a Neighborhood Conservation Overlay and 2) summarizes the possible
options to change this section of the UDO.
UDO Requirements:
Required For All SF Overlays (Neighborhood Prevailing and Neighborhood Conservation
Overlays):
Specific requirements regarding establishing the boundary of the overlay.
Required neighborhood meeting with Staff.
Requirements for a petition in which 50%+1 of the area property owners must sign
in support for a valid application.
Application goes to P&Z Commission for a recommendation and City Council for
a final decision.
Required of Neighborhood Conservation Overlay specifically:
6 property owners serve on a neighborhood stakeholder committee.
The development of a neighborhood conservation study with City staff.
The Planning and Zoning Commission considered possible changes to the Neighborhood
Conservation Overlay at their July 5th meeting. Planning and Zoning Commission did not have a
consensus on no more than 2 unrelated option but was generally supportive of all other proposed
modifications. Planning and Zoning Commission also recommended that the 50%+1 petition
support be raised to a support level in the 58%-67% range.
Council directed staff to notify property owners at the stage of the neighborhood meeting and to
notify neighborhoods and adjacent subdivisions. Council directed staff to continue to waive the
application fee but charge the applicants the cost of notification for the neighborhood meeting and
for the rezoning application.
Mayor Mooney recessed the Workshop at 6:19 p.m.
Workshop reconvened at 7:23 p.m.
Justin Golbabai, Planning and Development, presented 12 steps on the aspects of administrative
processes establishing a Neighborhood Conservation Overlay and proposed NCO Modifications
on lot coverage, tree preservation, off-street (on-site) parking, and other proposed revisions.
The Neighborhood Study stated that College Station should allow a new menu option to restrict
the number of unrelated persons living in a single family dwelling from 4 to 2. Planning and
Zoning did not reach a consensus on the no more than 2 unrelated option.
Proposed No More than 2-Unrelated Option
• Allowing an NCO option that would allow no more than 2-unrelated individuals.
• This option would be enforced by Code Enforcement.
Proposed NCO Modification – Neighborhood Study:
WKSHP080918 Minutes Page 4
• Allowing an NCO to move forward to Planning & Zoning Commission and City Council
without a neighborhoods study.
Council directed staff to move forward with all recommendations with exception that staff will
continue to conduct a Neighborhood Study.
7. Council Calendar
Council reviewed the calendar.
8. Discussion, review and possible action regarding the following meetings: Animal Shelter
Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee,
Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board
of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health
Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of
Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and
Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic
Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway
Coalition, Historic Preservation Committee, Interfaith Dialogue Association,
Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark
Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation
Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Transportation and Mobility Committee, TAMU Economic
Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment,
Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments.
No meetings to report at this time.
9. Adjournment
There being no further business, Mayor Mooney adjourned the workshop of the College Station
City Council at 8:25 p.m. on Thursday, August 9, 2018.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary