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Home My WebLink About07/26/2018 - Workshop Minutes - City CouncilWKSHP072618 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION JULY 26, 2018 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick – via remote Jerome Rektorik - absent Linda Harvell Barry Moore John Nichols James Benham – via remote City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney at 4:00 p.m. on Thursday, July 26, 2018 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 7784 0. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072- Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:00 p.m. on Thursday, July 26, 2018 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas WKSHP072618 Minutes Page 2  Maura Juarez Garcia v. Andres Garcia and City of College Station; Cause No. 18-000419- CV-85; In the 85th District Court, Brazos County, Texas. B. Consultation with attorney to receive legal advice; to wit:  Legal advice concerning the City’s potential participation in a planned water line extension located in the general area south of the Pebble Creek subdivision and east of the State Highway 6 Feeder Road. C. Deliberation on the purchase, exchange, lease, or value of real property; to wit:  Property located generally in the vicinity of Highway 50 in South Robertson County, Texas. D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  Council self-evaluation  City Manager The Executive Session recessed at 5:26 p.m. 3. Take action, if any, on Executive Session. No action was required from Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Items 2m, 2n, 2p, and 2q were pulled from Consent for clarification. (2m): Donald Harmon, Public Work Director, stated that the intent of this project is to design a centrifuge facility and related improvements (rehabilitation of the existing ATAD Building, polymer system, truck loading garage), an evaluation of the existing sludge thickening facilities, and improvements at the south gate and portions of the plant road, at the Carters Creek Wastewater Treatment Plant (CCWWTP). (2n): David Coleman, Interim Assistant City Manager, gave a brief background on the professional services contract 18300182 with Jones and Carter, Inc. in the amount of $267,000 for the design and construction phase services for the East Side Sewer and Lift Station Project. (2p): Mayor Mooney, stated that Consent Item 2p will be pulled and moved to the August 9, 2018 meeting. (2q): Mary Ellen Leonard, Finance Director, gave clarification on the changes made to the bids and total after posting. The recommended awards to the lowest responsible bidder meeting specifications for annual estimated expenditures totaling $793,927.30. The bids for Wesco Dist. was $41,898.00 and Anixter was $29,024.00. 5. Presentation, possible action, and discussion on the Fiscal Year 2019 BVSWMA, Inc. Budget. WKSHP072618 Minutes Page 3 Bryan Griesbach, Executive Director, BVSWMA, Inc., presented the proposed 2019 BVSWMA, Inc. budget, which was considered and approved by the BVSWMA, Inc. Board on June 27, 2018. The FY2018 BVSWMA, Inc. proposed budget revenue is $ $8,639,880 and the total expenses are $11,751,580. The proposed budget also reduces the gate rate for both owning cities from $20.00 to $18.50 per ton. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Harvell, the City Council voted six (6) for and none (0) opposed, to endorse the proposed FY19 BVSWMA Budget. The motion carried unanimously. 6. Presentation, possible action, and discussion on the Texas Weekend of Remembrance 2018 special event that took place May 25-27, 2018 (Memorial Day Weekend). David Schmitz, Parks & Recreation Director, provided Council a brief update on the 2018 event and outline potential changes for the 2019 event. Mr. Schmitz stated that the Texas Weekend of Remembrance is a time for military members, veterans, and their families to come together and honor the memory of their lost loved ones through camaraderie and commemoration of their sacrifice. The event is a precursor to Memorial Day and allows everyone to show their pride and respect to the men and women who have paid the ultimate price. The Parks and Recreation staff, local and non-local veterans, military personnel, and TAMU staff recommend approval of Texas Weekend of Remembrance to continue with the planning process for 2019. Majority of Council agreed with staff to scale down and move forward. Mayor Mooney recessed the Workshop at 6:08 p.m. Workshop reconvened at 7:17 p.m. 7. Presentation, possible action, and discussion concerning potential charter amendments that may be included in a November 6, 2018, charter amendment special election. Carla Robinson, City Attorney, provided a brief overview of the potential charter amendments that City Council directed the City Attorney and City Secretary to review on April 12, 2018. As part of the review, the Council suggested consideration of expanding the requirement that the City Manager and City Attorney reside within the city limits to allow residence in the City’s ETJ. Mrs. Robinson stated that in addition to the City Attorney and the City Secretary, the City Manager’s Office and department directors reviewed the current charter and made suggestions for changes. Should the Council decide to call a special charter amendment election for November 6, 2018, the ordinance calling the election will be presented at the August 9, 2018, Regular Meeting for the Council’s action. The following changes were presented for ballot language and are proposed for the Council’s consideration: 1. 4 year terms for Mayor & Council Members, with regular elections to be held in even- numbered years 2. Filling vacancies on the Council for unexpired terms of less than 12 months by appointment 3. Expansion of residency for City Manager & City Attorney to permit residence in the ETJ 4. Appointment of Internal Auditor to be mandatory 5. Adding language permitting the City to specify the notice required for competitive bids WKSHP072618 Minutes Page 4 6. Competitive proposals by ordinance Council recommended No. 1, 3, 4, 5 and 6 proposed ballot language for a November 2018 Charter Amendment Election as stated above. 8. Council Calendar Council reviewed the calendar. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, FBT/Texas Aggies Go to War, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Economic Development, TAMU Student Senate, Texas Municipal League, Twin City Endowment, Walk with the Mayor, YMCA, Youth Advisory Council, Zoning Board of Adjustments. Mayor Mooney reported on the Walk with the Mayor. Councilmember Moore reported on the Budget and Finance Committee. 9. Adjournment There being no further business, Mayor Mooney adjourned the workshop of the College Station City Council at 8:23 p.m. on Thursday, July 26, 2018. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary