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Home My WebLink About05/18/2017 - Workshop Minutes - Planning & Zoning Commission (3)May 18, 2017 P&Z Workshop Meeting Minutes Page 1 of 4 MINUTES PLANNING & ZONING COMMISSION Workshop Meeting May 18, 2017 6:00 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Casey Oldham, Johnny Burns, Bill Mather, Elianor Vessali, Jeremy Osborne and Keith Williamson CITY COUNCIL MEMBERS PRESENT: Linda Harvell, Jerome Rektorik CITY STAFF PRESENT: Lance Simms, Molly Hitchcock, Alan Gibbs, Carol Cotter, Debbie Eller, Julie Caler, Justin Golbabai, Jenifer Paz, Madison Thomas, Erika Bridges, Debbie Stickles, Tim Horn, Jason, Schubert, Adam Falco, Chandler Az and Kristen Hejny 1. Call the meeting to order. Chairperson Kee Called the meeting to order at 6:04 p.m. 2. Discussion of consent and regular agenda items. There was no discussion. 3. Discussion of new development applications submitted to the City. New Development Link: www.cstx.gov/newdev There was no discussion. 4. Presentation, possible action and discussion regarding an updates on Code Enforcement. Director of Community Services Debbie Eller presented this item and information regarding the Code Enforcement division to the Commission. Commissioner Mather asked for a count cases involving rental properties versus owner occupied homes. Director Eller responded that she can collect these numbers for information at a later date. Commissioner Mather asked if Code Enforcement cases are more pro-active or reactive. Director Eller responded that most cases are pro-active cases. Chairperson Kee asked for details on the annual Walk and Talk program. Director Eller stated that the Walk and Talk is usually done through several different agencies. Ms. Eller also stated that once areas are identified, and they will do a walk and talk door to door, provide information, and answer questions for residents. May 18, 2017 P&Z Workshop Meeting Minutes Page 2 of 4 Commissioner Mather asked how the typical public and Code Enforcement officer interaction works. Code Enforcement Supervisor Caler stated that normal interaction would begin with a personal contact knock on the door, followed by leaving a door tag, after those two attempts at contact, then follow-up emails/or phone calls to the residents or property owners. Commissioner Vessali asked if there has been consideration given to utilizing technology where landlords would provide social media contact or a cell phone number to notify tenants and landlords of violations. Chairperson Kee asked for the percentage of voluntary compliance by citizens. Code Enforcement Supervisor Caler stated that they have about an 85-90% voluntary compliance rate. Commissioner Oldham asked for the fee revenue amount from Code Enforcement. Director Eller stated that fines from code violations are levied through the court system and go back into the General Fund. Commissioner Vessali asked how many steps of enforcement have taken place by the time a landlord is notified of the violation. Code Enforcement Supervisor Caler stated that about three or four contact attempts and code enforcement steps have taken place by the time a landlord is notified. Commissioner Williamson asked how many code enforcement cases are generated from the See Click Fix application. Director Eller stated that about 3,000 of the annual 15,000 cases are generated from the application. 5. Presentation, possible action, and discussion regarding the consideration of the 2016 P&Z Plan of Work. Planning Administrator Golbabai was available for questions. There was no discussion. 6. Presentation, possible action, and discussion regarding the consideration of the Draft 2017 P&Z Plan of Work. Planning Administrator Golbabai presented updates on this item to the Commission, and requested any updates or additions to the Plan of Work from the Commission. Chairperson Kee asked that along with neighborhood integrity items and traffic calming toolkits, Staff add speed pillows to the list of information received. Chairperson Kee asked for an informational item on the notification process for neighborhoods regarding development in their area. Chairperson Kee asked that Suburban Commercial zoning requirements be looked at as a priority on May 18, 2017 P&Z Workshop Meeting Minutes Page 3 of 4 the Plan of Work, but trusted Staff to help with setting priorities. Chairperson Kee asked that Non-Residential Architectural Landscape Requirements also include water conservation measures. Chairperson Kee asked for some follow-up education and information on the 2014 Mueller Report. Commissioner Oldham asked for an update on how City development fees affect the future citizens and homeowners of College Station. 7. Presentation, possible action and discussion regarding the P&Z Calendar of Upcoming Meetings: *Thursday, May 25, 2017 ~ City Council Meeting ~ Council Chambers ~ Workshop 6:00 p.m. and Regular 7:00 p.m. (Liaison - Kee) *Thursday, June 1, 2017 ~ P&Z Meeting ~ Council Chambers ~ Workshop 6:00 p.m. and Regular 7:00 p.m. 8. Discussion, possible action, and discussion regarding an update on the following items: *A Comprehensive Plan Amendment for approximately 4.74 acres located at 404 Harvey Mitchell Parkway South from SC Suburban Commercial to Urban. The Planning & Zoning Commission heard this item on April 20, 2017, and voted (7-0) to recommend approval. The City Council heard this item on May 11, 2017, and voted (5-2) to approve the request. *A Rezoning for approximately 4.74 acres located at 404 Harvey Mitchell Parkway South from CI Commercial Industrial to PDD Planned Development District. The Planning & Zoning Commission heard this item on April 20, 2017, and voted (7-0) to recommend approval. The City Council heard this item on May 11, 2017, and voted (5-2) to approve the request. *A Comprehensive Plan Amendment for approximately three acres located at 3500 Harvey Road from Urban to General Commercial. The Planning & Zoning Commission heard this item on April 20, 2017, and voted (7-0) to recommend approval. The City Council heard this item on May 11, 2017, and voted (7-0) to approve the request. *A Comprehensive Plan Amendment to amend the Thoroughfare Plan pertaining to the extension of Pavilion Avenue. The Planning & Zoning Commission heard this item on May 4, 2017, and voted (4-0) to recommend approval. The City Council heard this item on May 11, 2017, and voted (7-0) to approve the request. *An Ordinance Amendment amending Chapter 12 "General Requirements and Minimum Standards of Design for Subdivisions within the City Limits". The Planning & Zoning Commission heard this item on May 4, 2017, and voted (4-0) to recommend approval using Version #2. The City Council heard this item on May 11, 2017, and voted (7-0) to approve the request using Version #2. 9. Discussion, review and possible action regarding the following meetings: Design Review Board, Bio Corridor Board. There was no discussion. May 18, 2017 P&Z Workshop Meeting Minutes Page 4 of 4 10. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There were no items. 10. Adjourn. The meeting was adjourned at 6:52 p.m. Approved: Attest: ______________________________ ________________________________ Jane Kee, Chairman Kristen Hejny, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services