The URL can be used to link to this page

Home My WebLink About12/21/2017 - Workshop Minutes - Planning & Zoning CommissionDecember 21, 2017 P&Z Workshop Meeting Minutes - Amended Page 1 of 4 MINUTES - AMENDED PLANNING & ZONING COMMISSION Workshop Meeting December 21, 2017 6:00 p.m. CITY HALL COUNCIL CHAMBERS College Station, Texas COMMISSIONERS PRESENT: Jane Kee, Casey Oldham, Johnny Burns, Elianor Vessali, Bill Mather, Keith Williamson, and Jeremy Osborne CITY COUNCIL MEMBERS PRESENT: Jerome Rektorik CITY STAFF PRESENT: Lance Simms, Molly Hitchcock, Carol Cotter, Justin Golbabai, Jenifer Paz, Lauren Hovde, Rachel Lazo, Jade Broadnax, Laura Gray, Jason Schubert, Erika Bridges, Tim Horn, Adam Falco, Judith Rauscher and Kristen Hejny 1. Call the meeting to order. Chairperson Kee called the meeting to order at 6:03 p.m. 2. Discussion of consent and regular agenda items. There was no discussion. 3. Discussion of new development applications submitted to the City. New Development Link: www.cstx.gov/newdev There was no discussion. 4. Discussion of Minor and Amending Plats approved by Staff. *Final Plat ~ Minor Replat ~ L.O. Ball Memorial Subdivision Phase 2, Block 3, Lot 8R & 9R ~ Case #FPCO2017-000015 *Final Plat ~ Minor Replat ~ CSISD Greens Prairie Subdivision Block 1, Lot 1R ~ Case #FPCO2017- 000016 5. Presentation, possible action, and discussion regarding the consideration of the 2017 P&Z Plan of Work. Planning Administrator Golbabai presented updates on the 2017 Plan of Work to the Commission. 6. Presentation, possible action, and discussion regarding non-residential landscaping as described in the 2017 P&Z Plan of Work. This item was heard after Workshop item #7. Staff Planner Lazo presented non-residential landscaping requirements to the Commission. December 21, 2017 P&Z Workshop Meeting Minutes - Amended Page 2 of 4 There was general discussion. Commissioner Mather requested that staff propose incentivizing in the reforesting process. 7. Presentation, possible action, and discussion regarding an overview of current community notification requirements and practices for cases involving a public hearing as identified in the 2017 P&Z Plan of Work. Commissioner Osborne arrived at 6:07. Director of Planning and Development Services Simms presented an overview of current community notification requirements to the Commission. Mr. Simms indicated that a Councilmember had asked about the possibility of staff hosted public meetings held in anticipation of major development cases. Commissioner Oldham asked about the legal notification requirements relative to the local newspaper. Director of Planning and Development Simms stated that state law requires the legal advertisement be published in a publication that is widely circulated which includes the local newspaper. Assistant City Attorney Falco stated law requires any newspaper of general circulation in the area. Several members of the Commission stated that the signs placed on site often fall over, and asked staff to explore ways to improve the sign standards. Commissioner Vessali asked for the timeline of the placing of public hearing signs. Director of Planning & Development Services Simms stated that the signs are typically placed on site 16 days prior to the Planning & Zoning Commission meeting. Commissioner Osborne asked if staff has seen a noticeable increase in community involvement with the additional notifications. Director of Planning & Development Simms stated that yes, intuitively we are reaching more people which will increase interest. Commissioner Vessali stated that while legal notices are not always noticed in the Eagle, public hearing signs placed on the property are very useful. Chairperson Kee expressed her support for staff notifying Home Owner Associations regarding development in their areas, stating that she feels that it has made a difference. Ms. Kee did express concern about the amount of time that would be required of staff to be the host for additional public meetings. Attending developer sponsored meetings is important when invited, but the amount of work to actually host a meeting is huge. Commissioner Mather stated that it is in a land developer’s interest to proactively engage the community. Mr. Mather also stated that, from a land developer’s standpoint, utilizing neighborhood meetings is likely the most efficient tool for engaging the community. December 21, 2017 P&Z Workshop Meeting Minutes - Amended Page 3 of 4 Commissioner Mather expressed multiple concerns regarding the expansion of current notification practices, especially considering the City Staff currently is doing more than statutorily required. Commissioner Oldham stated that there should be better outreach to the real estate community, and stated that he could take the lead in this regard. Commissioner Mather expressed concerns regarding the expansion of current notification practices. Overall, the Commission felt like the public notification process works well, expressing support for current efforts and expressed concerns regarding any expansion of current notification practices not only from a work load standpoint but from a liability standpoint as well. 8. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings: *Thursday, January 4, 2018 ~ P&Z Meeting ~ Council Chambers ~ Workshop 6:00 p.m. and Regular 7:00 p.m. *Thursday, January 11, 2017 ~ City Council Meeting ~ Council Chambers ~ Workshop 4:00 p.m. and Regular 6:00 p.m. 9. Presentation, possible action, and discussion regarding an update on the following items: *A Compressive Plan Amendment for approximately 11 acres located at 8822 Burgess Lane from Business Park to Urban. The Planning & Zoning Commission heard this item on November 16, 2017, and voted (6-0) to recommend approval. The City Council heard this item on December 14, 2017, and voted (5-2) to approve the request. *A Rezoning for approximately 11 acres located at 8822 Burgess Lane from PDD Planned Development District and R Rural to PDD Planned Development District. The Planning & Zoning Commission heard this item on November 16, 2017, and voted (6-0) to recommend approval. The City Council heard this item on December 14, 2017, and voted (5-2) to approve the request with a condition. *A Rezoning for approximately 2.2 acres located at 3747 Rock Prairie Road West from PDD Planned Development District to PDD Planned Development District. The Planning & Zoning Commission heard this item on November 16, 2017, and voted (6-0) to recommend approval. The City Council heard this item on December 14, 2017, and voted (7-0) to approve the request. *An Ordinance amending the review authority and processing of preliminary plans. The Planning & Zoning Commission heard this item on November 16, 2017, and voted (6-0) to recommend approval. The City Council heard this item on December 14, 2017, and voted (7-0) to approve the request. 10. Discussion, review and possible action regarding the following meetings: Design Review Board, Bio Corridor Board. There was no discussion. 11. Discussion and possible action on future agenda items - A Planning & Zoning Member may inquire December 21, 2017 P&Z Workshop Meeting Minutes - Amended Page 4 of 4 about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 12. Adjourn. The meeting was adjourned at 7:08 p.m. Approved: Attest: ______________________________ ________________________________ Jane Kee, Chairman Kristen Hejny, Admin. Support Specialist Planning & Zoning Commission Planning & Development Services