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03/06/2014 - Minutes - Planning & Zoning Commission
MINUTES CJT1 01 ( 10111`F:STATION PLANNING & ZONING COMMISSION Ho me 1T 1�_ , U:t� ('rarrerstry Workshop Meeting March 6, 2014, 6:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Bo Miles, Jodi Warner, Jerome Rektorik, Jim Ross, Brad Corrier, Jane Kee, Casey Oldham COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: John Nichols CITY STAFF PRESENT: Lance Simms, Alan Gibbs, Jason Schubert, Carol Cotter, Danielle Singh, Erika Bridges, Morgan Hester, Brittany Caldwell, Robin Cross, and Macie Quick 1. Call the meeting to order. Chairman Miles called the meeting to order at 6:04 p.m. 2. Discussion of consent and regular agenda items. Commissioner Kee stated that the minutes were not included in the packet. There was general discussion amongst the Commission regarding Regular Agenda Items 6 and 7. 3. Discussion of new development applications submitted to the City. [New Development List] There was no discussion regarding new development applications. 4. Presentation, possible action, and discussion regarding the development of the 2014 Planning & Zoning Commission Plan of Work. (J. Schubert) Principal Planner Schubert presented the 2014 P &Z Plan of Work. There was general discussion amongst the Commission regarding the Plan of Work. 5. Presentation, possible action, and discussion regarding the Planning & Zoning Commission's Rules of Procedure. (L. Simms) Interim Director Simms presented the Planning & Zoning Commission's Rules of Procedure. March 6, 2014 P &Z Workshop Meeting Minutes Page I of 2 The Commission asked that the section regarding Commissioners being assigned Positions, remain in the Rules of Procedure. Chairman Miles motioned to approve the Rules of Procedure. Commissioner Corrier seconded the motion, motion passed (7 -0). 6. Presentation, possible action, and discussion regarding the P &Z Calendar of Upcoming Meetings. • Thursday, March 13, 2014 — City Council Meeting — Council Chambers — Workshop 6:00 p.m. and Regular 7:00 p.m. (Liaison — Miles) • Thursday, March 20, 2014 — P &Z Meeting — Council Chambers — Workshop 6:00 p.m. and Regular 7:00 p.m. Chairman Miles reviewed the upcoming meeting dates with the Planning and Zoning Commission. 7. Discussion, review and possible action regarding the following meetings: Design Review Board, Joint Parks / Planning & Zoning Subcommittee, BioCorridor Board, BioCorridor Plan Process, 5 -Year Comprehensive Plan Review Subcommittee, and Zoning District Subcommittee. Principal Planner Prochazka gave an update regarding the 5 -Year Comprehensive Plan Review. 8. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Commissioner Ross asked that a tour be given to the Commission similar to what was done in the past. He also asked for an update regarding Pay Day Loans and said that an email update would be sufficient. 9. Adjourn. The meeting was adjourned at 6:44 p.m. Ap test: 1 4A �y Bo irman Brittany aldw I , Ad in. Support Specialist Planning & Zoning Commission Planning & De lopment Services March 6, 2014 P &Z Workshop Meeting Minutes Page 2 of 2 CITY t" F Cc)1J.iX;l - STATIO Home o f 'k.rai Ac 1; niversity' MINUTES PLANNING & ZONING COMMISSION Regular Meeting March 6, 2014, 7:00 p.m. City Hall Council Chambers College Station, Texas COMMISSIONERS PRESENT: Bo Miles, Jodi Warner, Jerome Rektorik, Jim Ross, Brad Corrier, Jane Kee, Casey Oldham COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: John Nichols CITY STAFF PRESENT: Lance Simms, Alan Gibbs, Jason Schubert, Carol Cotter, Danielle Singh, Erika Bridges, Morgan Hester, Brittany Caldwell, Robin Cross, and Macie Quick Call Meeting to Order Chairman Miles called the meeting to order at 7:00 p.m. 2. Pledge of Allegiance 3. Hear Citizens No citizens spoke. 4. Consent Agenda All items approved by Consent are approved with any and all staff recommendations. 4.1 Consideration, possible action, and discussion to approve Meeting Minutes. • February 18, 2014 — Retreat • February 20, 2014 — Workshop • February 20, 2014 — Regular 4.2 Presentation, possible action, and discussion regarding a Final Plat for Castlegate II Section 102 consisting of 26 single- family residential lots on approximately 6.3 acres located at 4202 W.S. Phillips Parkway, generally located west of the Castlegate Subdivision. Case # 13- 00900142 (J. Paz) Commissioner Warner motioned to table Item 4.1 and approve Item 4.2. Commissioner Rektorik seconded the motion, motion passed (7 -0). March 6, 2014 P &Z Regular Meeting Minutes Pagel of 3 Regular Agenda 5. Consideration, possible action, and discussion on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 6. Presentation, possible action, and discussion regarding a waiver request to Unified Development Ordinance Section 8.3.H.2 "Platting and Replatting within Older Residential Subdivisions ", and a public hearing, presentation, possible action, and discussion on a Final Plat for Woodland Acres Subdivision Lots 8A -8D being a replat of Woodland Acres Subdivision Lot 8 consisting of four single - family lots on approximately 1.6 acres located at 900 & 900A Ashburn. Case #14- 00900006 (M. Hester) Staff Planner Hester presented the waiver request to lot width and recommended denial. She said that if the waivers were approved then the plat should be approved. There was general discussion amongst the Commission regarding the waiver request. Chairman Miles opened the public hearing. Sarah Bednarz, 1101 Marsteller, College Station, Texas; Dean and Kris Boyd, 1202 Ashburn, College Station, Texas; Suzanne Droleskey, 1109 Ashburn, College Station, Texas; Leslie Miller, College Station, Texas; Larry Frisk, 1004 Ashburn, College Station, Texas; Dave Hill, 1113 Ashburn, College Station, Texas; Nan Crouse Meffero, 1107 Ashburn, College Station, Texas; Brandon Spears, 904 Ashburn, College Station, Texas; Della Stephenson, 1005 Ashburn, College Station, Texas; Kerry Hope, 1201 Ashburn, College Station, Texas. The citizens spoke in opposition to the replat. Chris Mallet, BNL Builders, 28502 Ravens Prairie Drive, Katy, Texas, reviewed the finances for the project. Veronica Morgan, Mitchell & Morgan, 511 University Drive East, College Station, Texas, gave an overview of the waiver request to lot width. Chairman Miles closed the public hearing. There was general discussion amongst the Commission regarding the replat. Commissioner Ross motioned to deny the waiver request to lot width. Commissioner Warner seconded the motion, motion passed (7 -0). Commissioner Rektorik motioned to deny the replat. Commissioner Warner seconded the motion, motion passed (7 -0). March 6, 2014 P &Z Regular Meeting Minutes Page 2 of 3 7. Public hearing, presentation, possible action, and discussion regarding a Final Plat of the FS Kapchinski Subdivision Lots 12R1 -12R3, Block 2 being a Replat of the FS Kapchinski Subdivision, Lot 12, Block 2, consisting of three single - family lots on approximately one acre, located at 1635 Park Place, and more generally located west of Systek Computing. Case #14 - 00900023 (J. Schubert) Principal Planner Schubert presented the replat and recommended approval. Chairman Miles opened the public hearing. No one spoke during the public hearing. Chairman Miles closed the public hearing. Commissioner Corrier motioned to approve the replat. Commissioner Rektorik seconded the motion, motion passed (7 -0). 8. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9. Adjourn. The meeting was adjourned at 8:15 p.m. Ap ov r A st: Cj � Bo airman Brittany ldwe 1, Admi . Support Specialist Planning & Zoning Commission Planning & Dev opment Services March 6, 2014 P &Z Regular Meeting Minutes Page 3 of 3 Registration Form (For persons who wish to address the Commission) Date of meeting: Agenda Item No.: -6 Name: �`� �� ( 5 p I /f Address: �JO / If speaking for an orga . ation, name of organization: ` } Speaker's official capacity: l /L� Subject on which person wishes to Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, wv�-? U\c- -7 Registration Form (For persons who wish to address the Commission) Date of meeting: *' � l(o Agenda Item No.: (D ' .; IMI / K" [�� Address: 510044-f e.4--4it'ak U If speaking for an organization, name of organization: Speaker's official capacity: Subject on which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, Registration Form (For persons who wish to address the Commission) Date of meeting: AU4, 4, 2014 Agenda Item No.: Name: Sa4lgtu �-O-Z Address: Ito i / Cot.+.SK�^�✓ If speaking for an organization, name of organization: Speaker's official capacity: Subject on which person wishes to speak: �'� �.r1►S B � • FS n Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, Registration Form (For persons who wish to address the Commission) Date of meeting: Agenda Item No. Name: Address: -` 14 L 4(,o - P 14 Y If speaking for an organization, name of organization: Speaker's official capacity: Subject on which person wishes to speak. / /J Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, Registration Form (For persons who wish to address the Commission) Date of meeting: h. IA Agenda Item No.: �► 1 rlZn i 1L zi If • • it A: If speaking for an organization, name of organization: Speaker's official capacity: Subject on which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, Registration Form (For persons who wish to address the Commission) Date of meeting: J l Agenda Item No.: Name: �� �� 91 Z� Address: j� , 4 1- ec-2e %J If speaking for an organization, name of organization: Speaker's official capacity: ect on which person wishes to speak: YET 9Gv 1 ��'64 Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, Registration Form (For persons who wish to address the Commission) l: , Date of meeting: � � �(s l col Agenda Item No.: _ l� 7 ) f - Name: Address: L If speaking for an organization, name of organization: Speaker's official capacity: Subject on which person wishes to speak: ZD, 1/1 f- quo r q6 0. Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, Registration Form (For persons who wish to address the Commission) Date of meeting: b `J l Co l l L 4 Agenda Item No.: Name: �� Address: y 4"Y If speaking for an organization, name of organization: Speaker's official capacity: 'd-c's A Subject on which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, Registration Form (For persons who wish to address the Commission) Date of meeting: � ` 5 - `� Agenda Item No.: Name: Address: If speaking for an organization, name of organization: Speaker's official capacity: A1,E1 gok hrh OT ©w If2 Subject on which person wishes to speak: �G'� /yU 5 i l l � �Zi � ✓�/��' Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, . Sherry Perry, Broker, Owner, CLICKpoint realty,LLC 979-229-725 1. 4 June 19, 2013 Summary of Listing /Buyer Activity 2011 -to Present Day Seller: Billy Mac Miller The seller of 900 and 900A Ashburn inherited property that at first seemed like an opportunity, however, ended up being more of a loss than asset. After 2 years of trying to sell the property, the seller has depleted his savings and now is a distressed seller. In 2011, he was approached by an individual to buy the properties. For a period of 1 year, the buyer struggled to get city approval, financing and variances approved which resulted in failed efforts and the contract was terminated through option to not extend buyer's offer. Again in 2012, a neighbor had the same idea and again, went under contract with the new potential buyer. As this potential buyer was noted to have experience in development, the seller believed this to be his opportunity as the debt was increasing on taxes so much that a loan had to be taken out to pay the taxes. The new potential buyer again struggled with getting city approval or movement on development. After 1 year the seller again denied request to extend the contract as now taxes were due again and the debt was building. At this point, the seller contacted myself, Sherry Perry, Broker /Realtor for assistance in selling the property. The property was on the market for less than 30 days and received multiple offers. Each of the offers requested at minimum 15 days for due diligence because of the zoning issues and development requirements. A typical termination clause would be 7 -10 days. The existing buyer only requested 15 days while others had requested 2 -5 months and those offers were turned down. The seller negotiated a lower rate to the buyer in exchange for due diligence to ensure that buyer would not sustain a loss and the seller could recover from the inheritance. Both properties have extremely high taxes yet the properties, especially 900 Ashburn are in fair -to -poor condition as per both visual inspection and assessment ratings. 900 Ashburn shows no economic value in a remodel /rehab due to the slab that is obviously in less than stable condition. Yet the tax on this property is $5165.17 calculated on an assessment of $229,490.00. Note that this same assessment breaks down to the following: ( +) Improvement Homesite Value: + $68,980 ( +) Improvement Non - Homesite Value: + $0 ( +) Land Homesite Value: + $160,510 ( +) Land Non - Homesite Value: + $0 Ag / Timber Use Value ( +) Agricultural Market Valuation: + $ $ ( +) Timber Market Valuation: + -------------------- $ $ - - - - -- (_) Market Value: _ $229,490 Ag or Timber Use Value Reduction: — $ Y'% I Sherry Perry, Broker, Owner, CLICKpoint realty,LLC 979- 229 -7254 June 19, 2013 (_) Appraised Value: _ $229,490 ( -) HS Cap: - $ (_) Assessed Value: _ $229,490 900 Ashburn alone would not qualify for a FHA loan or most likely any loan other than a construction loan. Tax assessment assigned condition class as: RF2P - FAIR QUALITY+ FRAME RF2P Home was built 1957 and is a 2 bedroom 1 bath home 900A Ashburn is in the original condition meaning no updates have been made to the home. The taxes on this property are $3190.62. Tax assessment has assigned condition class as: RF2 - FAIR QUALITY FRAME RF2 Home was built in 1978; 1042 sgft, 2 bedroom 1 bath The breakdown on the tax assessment is as follows: { +} Improvement Homesite Value: + ( +) Improvement Non - Homesite Value: + { +} Land Homesite Value: + { +) Land Non - Homesite Value: + { +) Agricultural Market Valuation: + ( +} Timber Market Valuation: + (_) Market Value: _ ( -) Ag or Timber Use Value Reduction: - $49,790 $0 $91,970 $0 Ag /Timber Use Value $0 $0 $0 $0 $141,760 $0 (_} Appraised Value: _ ( -) HS Cap: - (_) Assessed Value: _ $141,760 $0 $141,760 / Total house values - both homes $118,770.00 Total land value: $258,480.00; Total assessed w value of houses and land: Total taxes: $8355.79; $377,250.00; Current Sales price to buyer: Sherry Perry, Broker, Owner, CLICKpoint realty,LLC 979 - 229 -7254 _.. . .. ..__..__ June 19, 2013 $320,000.00; 15% lower than just the assessed value, which is typically a lower value than an appraised value. This assessment alone has caused the owner to become distressed. The monthly payment on taxes for the property is $800.00. The extensive delay in selling due to the 1) condition of the homes 2) high taxable amounts 3) Restrictions for land use and 900 being the highest taxed and valued is not in the condition for occupancy resulting in a loss to the current owner who is elderly and without funds to rebuild. PLANNING & ZONING COMMISSION GUEST REGISTER MEETING DATE 1 Vii! 2. De 8. 9. 10. 11. eJ I d 16. 17. 18. 19. 20. 21. 22. 24 25 ADDRESS lomr J� � &kjlew IL 7�k LU4 A,,