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HomeMy WebLinkAbout12/17/2011 - Minutes - Planning & Zoning Commission 4--ff" CITY or Ct)LLI :GF: ST vrioN MINUTES Home ollenu_cAe; Lhrlver;ity` PLANNING & ZONING COMMISSION Workshop Meeting February 17, 2011, 6:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman Scott Shafer, Mike Ashfield, Craig Hall, Hugh Stearns, and Bo Miles COMMISSIONERS ABSENT: Doug Slack and Jodi Warner CITY COUNCIL MEMBERS PRESENT: Dennis Maloney CITY STAFF PRESENT: Jennifer Prochazka, Lauren Hovde, Matthew Hilgemeier, Joe Guerra, Bridgette George, Venessa Garza, Erika Bridges, Carol Cotter, Alan Gibbs, Molly Hitchcock, Lance Simms, Bob Cowell, Mary Ann Powell, Carrie McHugh, Christina Court, and Brittany Caldwell 1. Call the meeting to order. Chairman Shafer called the meeting to order at 6:05 p.m. 2. Discussion of consent and regular agenda items. There was general discussion amongst the Commission regarding Consent Agenda Items 3.3 and 3.4 and Regular Agenda Item 5. 3. Discussion of Minor and Amending Plats approved by Staff. • Final Plat - Amending Plat - Indian Lakes Subdivision, Phase 8, Block 15, Lot 21- R 1 and Lot 21 -R2. • Final Plat - Amending Plat - Indian Lakes Subdivision, Phase 10, Block 21, Lot 25- R There was no discussion. 4. Presentation, possible action, and discussion regarding the adoption of and status of items within the 2011 P &Z Plan of Work (see attached). (BC) Director Cowell reviewed the status of items within the 2011 P &Z Plan of Work. 5. Presentation, possible action, and discussion on Planning & Zoning Commission meeting protocol and ethics. (BC) February 17, 2011 P &Z Workshop Meeting Minutes Page 1 of 3 Director Cowell reviewed the Planning & Zoning Commission meeting protocol and ethics. There was general discussion amongst the Commission. 6. Presentation, possible action, and discussion regarding an update on the following item: • The proposed annexation of approximately 681 acres located on the southwest side of the city generally known as the Wellborn area. The Planning & Zoning Commission heard this item on 16 December and voted 5 -2 to recommend moving forward with the annexation process. The City Council heard this item on 27 January and voted 5 -2 to approve an ordinance establishing the annexation public hearing dates and directing staff to prepare the annexation service plan. Assistant Director Simms reviewed the above - referenced item that had been heard by the Planning & Zoning Commission and City Council. He also reviewed the annexation schedule and process. 7. Presentation, possible action, and discussion regarding the P &Z Calendar of Upcoming Meetings. • Thursday, February 24, 2011 — City Council Meeting — Council Chambers — 7:00 p.m. • Thursday, March 3, 2011 - P &Z Meeting — Council Chambers — Workshop 6:00 p.m. and Regular 7:00 p.m. Director Cowell reviewed the upcoming meeting dates for the Planning & Zoning Commission and discussed rescheduling the P &Z Meeting scheduled for March 17, 2011 due to the lack of a quorum. 8. Discussion, review and possible action regarding the following meetings: Design Review Board, Council Transportation Committee, Joint Parks /Planning & Zoning Subcommittee, Wolf Pen Creek Oversight Committee, Platting Requirements and Standards Subcommittee, Neighborhood Plan Stakeholder Resource Team, Code Coordination Subcommittee, and Mayor's Development Forum. There was no discussion. 9. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Commissioner Stearns asked for a future agenda item regarding data collection and asked that it be included in the P &Z Plan of Work. February 17, 2011 P &Z Workshop Meeting Minutes Page 2 of 3 Director Cowell stated that data collection information is being collected and included in the staff reports for commercial rezonings. 10. Adjourn. Commissioner Stearns motioned to adjourn the meeting. Commissioner Miles seconded the motion, motion passed (5 -0). The meeting was adjourned at 6:48 p.m. Approv : Scott irman Planning & Zoning Commission Attest: f Brittany C dwel , Admin. Support Specialist Planning & Development Services February 17, 2011 P &Z Workshop Meeting Minutes Page 3 of 3 CITY OF COLLEGE STATION MINUTES Horne of' Texas Ath'%1 Unie'erslty` PLANNING & ZONING COMMISSION Regular Meeting February 17, 2011, 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman Scott Shafer, Mike Ashfield, Craig Hall, Hugh Stearns, and Bo Miles COMMISSIONERS ABSENT: Doug Slack and Jodi Warner CITY COUNCIL MEMBERS PRESENT: Nancy Berry and Dennis Maloney CITY STAFF PRESENT: Jennifer Prochazka, Matthew Hilgemeier, Joe Guerra, Bridgette George, Venessa Garza, Josh Norton, Carol Cotter, Alan Gibbs, Molly Hitchcock, Lance Simms, Bob Cowell, Mary Ann Powell, Carrie McHugh, Christina Court, and Brittany Caldwell 1. Call meeting to order. Chairman Shafer called the meeting to order at 7:00 p.m. 2. Hear Citizens. None 3. Consent Agenda. 3.1 Consideration, discussion, and possible action on Absence Requests from meetings. • Doug Slack — February 17, 2011 3.2 Consideration, discussion, and possible action to approve meeting Minutes. • February 3, 2011 — Workshop • February 3, 2011 — Regular 3.3 Presentation and discussion regarding a proposed amendment to the Code of Ordinances Chapter 4 "Business Regulations" related to mobile food vendors. Case #10- 00500247 (LH) (Note: Final action on this item is scheduled for the February 24, 2011 City Council Meeting -- subject to change) 3.4 Presentation, possible action, and discussion on a Final Plat of The Cottages of College Station Subdivision Phase 1, consisting of two lots on 56.66 acres, generally located south of the intersection of Harvey Mitchell Parkway South and Holleman Drive. Case #10- 00500283 (JP) Commissioner Stearns motioned to approve Consent Agenda Items 3.1 — 3.4. Commissioner Ashfield seconded the motion, motion passed (5 -0). February 17, 2011 P &Z Regular Meeting Minutes Page 1 of 4 Regular Agenda 4. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. There was no discussion. 5. Public hearing, presentation, possible action, and discussion on a Final Plat of the Randall's University Park Subdivision Lots 3R -2A thru 3R -2E being a replat of the Randall's University Park Subdivision, Lot 3R -2 consisting of 5 lots on 3.37 acres, generally located near the intersection of Chimney Hill Drive and Arguello Drive. Case #10- 00500267 (MKH) Director Cowell reminded the Commission that the item being considered was a plat and that the Planning & Zoning Commission is the final decision- making authority. He stated that if the plat complies with the platting requirements in the Unified Development Ordinance then it must be approved and if it does not comply it cannot be approved. Staff Planner Hilgemeier presented the replat and recommended approval. Transportation Planning Coordinator Guerra stated that TIA's are not required for replats, but are required for certain rezonings and site plans. He reviewed the number of trips generated per peak hour and per dwelling unit and stated that Staff feels that Chimney Hill can handle the traffic generated from the proposed replat. Assistant City Engineer Norton stated that the City does not regulate buildable area as long as the lot dimensions meet the requirements of its zoning classification. He addressed drainage concerns by stating that the developer's engineer has demonstrated through the use of an onsite detention facility that the post development flow will be returned to pre - development conditions prior to leaving the site. He also addressed concerns regarding the Albertson's Detention Facility and stated that based on the information provided to TCEQ the preliminary indication from the applicant's engineer is that the facility is small and considered low hazard, therefore below their regulatory purview. Rabon Metcalf, applicant's Engineer, addressed issues and concerns of the citizens regarding floodplain, drainage, and the Albertson's Detention Facility. There was general discussion amongst the Commission regarding the Albertson's Detention Facility. Chairman Shafer opened the public hearing. Randy Sims, 206 Hearthstone Circle; John Nichols, 445 Chimney Hill Drive; M.D. Marshall, 1104 Hopewell; Patrick Gendron, 205 Lampwick; Jerome Rektorik, 437 Chimney Hill Drive; Paul Boothe, 440 Chimney Hill Drive; Nancy Berry, 202 Lampwick Circle; John Hearne, 201 Fireside Circle; Laura Kay Romo, 202 Fireside Circle; all of College Station, Texas. Donald Shelby, 755 Sunny Lane, Bryan, Texas. The citizens spoke in opposition to the replat and expressed concern about neighborhood integrity, drainage, traffic, and possible deficiencies in the application. February 17, 2011 P &Z Regular Meeting Minutes Page 2 of 4 Marta E Diaz -Kyle, Owner, and Jesse Durden, Developer's Representative, spoke in favor of the replat stating that the Commission has the right to approve the replat if it meets City regulations. Chairman Shafer closed the public hearing. There was general discussion amongst the Commission and Staff regarding the concerns of the citizens. Chairman Shafer motioned to go into Executive Session for legal advice at 9:45 p.m. Chairman Shafer reconvened the Regular meeting at 10:08 p.m. Commissioner Ashfield motioned to approve the replat as presented. Commissioner Miles seconded the motion, motion passed (3 -1 -1). Commissioner Hall was in opposition and Commissioner Stearns abstained. 6. Public hearing, presentation, possible action, and discussion on the Annual Review of the Bicycle, Pedestrian, and Greenways Master Plan. Case #08- 00500285 (VG) Greenways Program Manager Garza presented the Annual Review of the Bicycle, Pedestrian, and Greenways Master Plan. Commissioner Miles asked if there were any plans to have off -road facilities for bicycles and pedestrians. Ms. Garza stated that there should be opportunities to address off -road facilities within the Recreation, Parks, and Open Space Master Plan. Commissioner Hall suggested that a sidewalk be installed on the side of Harvey Mitchell Parkway where the library is located, which is opposite of A &M Consolidated. He said that sidewalks should be around schools and that should be a starting point when planning for sidewalks within the City. Chairman Shafer opened the public hearing. Sherry Ellison, 2705 Brookway Drive, College Station, Texas, said that Staff has done an incredible job finding funds for sidewalks, as well as finding areas where sidewalks are needed. Commissioner Ashfield encouraged the City to coordinate with the schools and try to have a Walk -to- School week. Dennis Maloney, City Council Liaison, addressed Commissioner Hall's comment and said that originally the sidewalk was going to be built on the south side of Harvey Mitchell Parkway going by the library, but the students from A &M Consolidated ran a petition to have the sidewalk constructed on the side of Harvey Mitchell Parkway where the school is located. He said that as a result of building the sidewalk on that side, funds were leftover to extend the sidewalk to Luther Street. Transportation Planning Coordinator Guerra addressed Commissioner Ashfield's comment and stated that last year the City submitted a Safe Routes to School grant application, but did not February 17, 2011 P &Z Regular Meeting Minutes Page 3 of 4 receive the grant. He said that there was coordination with the schools and multiple projects were identified. He said that work would continue to be done to find funds that are not general obligation funds. Chairman Shafer closed the public hearing. There was no action taken on the item. 7. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 8. Adjourn. Commissioner Stearns motioned to adjourn the meeting. Commissioner Hall seconded the motion, motion passed (5 -0). The meeting adjourned at 10:55 p.m. Appro ed: Scott Shafer, Chairman Planning and Zoning Commission Attest: P 0.4,,cp,04,Lt) B rittanyCal 11, . Support Specialist Planning and Development Services February 17, 2011 P &Z Regular Meeting Minutes Page 4 of 4 PLANNING ZONING COMMISSION GUEST REGISTER MEETING DATE Ethuwt1TL 2o(1 NAME ADDRESS 1 , L. _ ,Lei Zrt se?, 2. ' a ) D eot f 4e/dr bole ix , JJ 720 3. c S 4. < �l 5 f k_aft 60,, 2 oP 1 i rQ s� d� or C . . C J 6. Dil f J /r e v l y C w J1 g1 17 7. 9 2 / , -- C., ch.,r c�7 c I - r 714" - 9. .- 4efe-vt.t�_ -- s At-e-- s h e 11. C adIW 0 .,� �.�� ( ..���� ,�,, ,. �\ C; 1e_ r 12. � 'I tIi , _ .[ I ( e s 13. //) .t e �: V? a`�L/tjo 7 7d o 1� (- �" 14. J � �, 3 n � -1 = ►^^be 7 a 15. ---- 1(144(00 /133 t c. (i 16. • •,► / ezvy 17. �i11.:� i► ' U ✓ . 9 0 l ci L5 -L;(0 , 18. hJ lc,vi‹- ''1.</, 26 gittieA 19. 7 b4--Ibm/ 1 4 0 ■ 6 c,rtA "1.4 c s . 20. 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State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Re g istration Form (For persons who wish to address the Commission) Date of meeting: .%/ g Agenda Item No.: c Yv`^- Name: .NcoNe.1 N 1 C Address: ` k 1 -t1 CVNlr+ ■A V\. Dr- "1 If speaking for an organization, name of organization: Speaker's official capacity: Subject on which Berson wishes to speak: Please remember to step up to the podium as soon as you ate recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. A NNW s F'( ee. 4 Registration Form (For persons who wish to address the Commission) Date of meeting: 2 —17- I t Agenda Item No.: Name: 1 11 ) Address: 1 4 If speaking for an organization, name C o organization: C IM�C' ILL �-� Speaker's official capacity: Subject `which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form / g (For persons who wish to address the Commission) Date of meeting: o/ 4 ?/ Agenda Item No.: C)-, J 4 <: G Name: ei' --•�� ----- Address: - If speaking for an organization, name of organization: Speaker's official capacity: Subject on which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. i f k 1 Registration Form 1 (For persons who wish to address the Commission) Date of meeting: /7 .7-6.7( Agenda Item No.: 5 - eh A y Name: /j� /� ,t iL Address: <37 e /M� )l1 %, ✓ �` �. If speaking for an or nization, name of organization: 0615 � //, � A 4i/ �— 6 Speaker's official capacity: ?i'1 SIAA1 1 SiAject on person wishes to speak: iti44 . lAT� 1 (t A4Q 1 1( r— Z LL h i tie �'� 707I �l Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. ))' Registration Form A7 /1 (For persons who wish to address the Commission) Date of meeting: 2-- 17— 2 z7,/ Agenda Item No.: 5 (40.1.0(1/5 iee Name: Pat g‘" Address: 1 ; 1 4 / , 2 Cic /, /Y H /L& dJ /z_ae, If speaking for an organization, name of organization: C7/47 /7 //t zwl e &it17' Speaker's official capacity: 6 2 %' M " e/` Subject on which person wishes to speak: f lti, Q CG ,UCe/tAJS gL c 4-7 -'2 7v 01e, 47 ''s Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form (For persons who wish to address the Commission) Date of meeting: /7 /ter°. ' (Roil Agenda Item No.: # / ' k1l, &, 7 MK/ Name: c P Af* Id 44, e Address: 7f5' i t/, N �h✓ ��77 If speaking for an organization, name of organization: Speaker's official capacity: r., ` .• Oi 6 Ner Subject on which p erson wi hes to speak: b�/ iy V/tI ` 1 ;Ai /.At D'Q RA/48 to cddiv)4,i07.) Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. MOW Registration Form (For persons who wish to address the Commission) Date of meeting: Z Agenda Item No.: rJ Name: M/97e 6 AO Address: corr noel Aka- If speaking for an organization, name of organization: Speaker's official capacity: /0"...e i°C ` t 060 Subject on which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your'presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form (For persons who wish to address the Commission) Date of meeting: 1 - 7 Agenda Item No.: 5 Name: Nat/I. al Address: 20 Z L - a - A , i Cir, C - 4 7 2 '+6 If speaking for an organization, name of organization: Speaker's official capacity: Subject on which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. f Registration Form (For persons who wish to address the Commission) Date of meeting: Z ii Agenda Item No.: u TciQvt Address: 9 10 Sons Pktototow 8tc,k If speakin. for an organization, name of organization: d 1 �s (' (Nq d Speaker's official capacity: 0/A.6 Q. ✓ 12' esevt 4-N Subject on which person wishes to speak: re - Pla"\ - Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form (For persons who wish to address the Commission) Date of meeting: /7 / / Agenda Item No.: Name: �e� Address: 0276S' � a ,vtiJCU , C- - 5 - ( `Z 7g t -4'--S If speaking for an organization, name of organization: Speaker's official capacity: Subject w • h person wishes to speak: T d Aria 6(,isav Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNIN FILES. Presentation to the CoCS Planning & Zoning Commission Meeting on 2 -3 -2011 In Opposition to the Pending Part I. Drainage Concerns Replat Request for 510 Chimney (Paul Boothe, 440 Chimney Hill Dr.) Hill Drive by the Chimney Hill Improvement Association INTRODUCTION PROPERTY DRAINAGE FEATURES cf. Dr. J.M. Nichols letter to the City of College Station (CoCS) Mayor dated 12 -30 -2010 • Characterization of drainage features of • Concerned Chimney Hill property owners at a REPLAT property disadvantage • Very little substantive information on REPLAT • Substantial downgrade from SW to NE into a request available watercourse (creek) • Drainage Study — lacks specific details • Contains legally defined watercourse along • GP -01: Paving, Grading & Drainage Plan not yet north and northeast side of property received • On fall line of a major ' 82 acre storm water • REPLAT request has the potential for significant catchment for northern CoCS adverse impact on our neighborhood REPLAT PROPERTY DRAINAGE REPLAT PROPERTY DRAINAGE FEATURES: Photo #1 FEATURES: Photo #2 1 ty i• w ' r ot J. DRAINAGE CONCERNS • Significant concerns about both flood plain management and storm water quality management for the proposed REPLAT development. Part II. Water Run -off Issues • Without substantial and appropriate drainage infrastructure mitigations, the chance for and area of downstream flooding (Randy Sims, and storm water quality violations during significant rain 206 Hearthstone Circle) events will INCREASE • Development (REPLAT) would increase base flood plain elevation downstream • Concerned that CoCS Planning and Development Services and Planning and Zoning Commission staff may NOT have adequately addressed needed drainage infrastructure mitigations prior to approving the REPLAT development? View from Arguello to Lot 4 � Part III. Views of the Lot, Representative Housing Projects by Buyer, Representative Homes in ;4 ' ° Chimney Hill (Joseph Armon, 207 Hearthstone Circle) View from top of Lot to Chimney Hill Showing acute lot elevation A isr • #. , Ditch in the front of the lot Water retention wall behind Albertsons .,' ,4 ' ,,. ) S e i l ''' ' ' ' ' '''' Ti:,„ \ ;'- . -' - it., '' / * ?0 , ''' ' . A , , .17.41040. . ) : .. K ' ' .7 t .' ' , ' ' ' l' ,., Eros F Creek on Lot Behind HEB: First Three Units �P. [ -j r • v f -, � * '' '„w, .p .� a N; i • k 11t .. ' f . V ' ` ....,.. w ,r a ,y c. e t` _ R id s- J � Sad' Trailer for Sale or Rent Across the Street Mail Boxes for Units Back Fence of First Three Units w� � 9 fi r. , ` - One of Six Units on Single Slab View of 3 Slabs in a Row rah _ < s e ANNE. Representative Homes in Chimney Hill (1) Rep resentative Homes in Chimne Hill 2 „i 4 " `- :11°' I b ': fiM >i w M " I rIrtr . ii4 .l ' - t :' ' ‘ Al .., ...It 1 ,:, - --,-- 4 • y j 4 . �9 Part IV. Safety Issues (Laura Romo, 202 Fireside Circle) • 1 V. Real Estate Part VI. Drainage Concerns (Dr. John M. Nichols P.E., 445 (William Palmer, Chimney Hill Drive) 203 Fireside Circle) DRAINAGE CONCERNS DRAINAGE CONCERNS (con't) Flood plain delineation on REPLAT and Drainage Study erroneous and inadequate Existing upstream detention basin (Albertsons) does not meet current standards for: • Uses 1992 FEMA FIRM map not newer 2010 FEMA FIRM •Side slope steepness map •legal watercourse NOT SHOWN on REPLAT •Depth beyond drowning level for young children • Based on site inspection, Dr. Nichols estimates that 30% of •Excessive outlet velocities resulting in excessive downstream property is below the 100 Par flood Alain scouring Estimate REPLAY development wll cover' 40'6 of the 3.3 acre Required upgraded drainage system for the REPLAT property property with new impervious surfaces that will enhance storm should be designed BEFORE any decision on REPEATING water runoff (subdividing) •Enhanced runoff must be mitigated by a substantial, new •CoCS should insure that sufficient land is set aside for the drainage system to avoid the likelihood of enhanced upgraded drainage system BEFORE approving the REPLAT downstream flooding. •Dr. Nichols needs to be able to review the Drainage Study •Run off flows indicated in Drainage Study (Table 4) are up to 100 times less than calculated by Dr. Nichols DRAINAGE SYSTEM COSTS & LIABILITIES The cost of acceptable drainage infrastructure mitigations on REPLAT property will be substantial •"Six figures $ "- likely greater than return on developed land Part VII. Wrap-Up •Is the developer aware of this liability and willing to bear the cost? (Gregg Lancaster, •If not is the CoCS willing to bear the liability and cost ? Conclusion/Request 204 Chimney Hill Circle) •Ask that P &ZC REPLAT decision be deferred until the significant drainage concerns can be fully addressed. •Outside experts required who are not biased one way or other.