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HomeMy WebLinkAbout04/07/2011 - Minutes - Planning & Zoning Commission 4--ff" Cart OF C01.1 x;i ST \TION MINUTES fHo,, arnf AcL ;111 'wvo,ity` PLANNING & ZONING COMMISSION Workshop Meeting April 7, 2011, 6:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman Scott Shafer, Mike Ashfield, Jodi Warner, Hugh Stearns, and Bo Miles COMMISSIONERS ABSENT: Doug Slack and Craig Hall CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Jennifer Prochazka, Jason Schubert, Matt Robinson, Matthew Hilgemeier, Joe Guerra, Carol Cotter, Molly Hitchcock, Lance Simms, Bob Cowell, Carla Robinson, Carrie McHugh, Deborah Grace - Rosier, and Brittany Caldwell 1. Call the meeting to order. Chairman Shafer called the meeting to order at 6:00 p.m. 2. Executive Session. Consultation with Attorney {Gov't Code Section 551.0711; possible action. The Planning and Zoning Commission may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the Planning and Zoning Commission. Upon occasion the Planning and Zoning Commission may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney- client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. Weingarten Realty Investors v. College Station, Ron Silvia, David Ruesink, Lynn Mcllhaney, Ben White, Dennis Maloney and Hugh Stearns Chairman Shafer motioned to go into Executive Session at 6:00 p.m. Chairman Shafer reconvened the Workshop meeting at 6:25 p.m. No action was taken on this item. April 7, 2011 P &Z Workshop Meeting Minutes Page 1 of 3 3. Discussion of consent and regular agenda items. Director Cowell stated that Consent Agenda Item 3.3 had been removed from the agenda and is anticipated to be heard at the April 21 P &Z meeting. There was general discussion amongst the Commission regarding Regular Agenda Items 5, 6, and 9. 4. Presentation, possible action, and discussion regarding the adoption of and status of items within the 2011 P &Z Plan of Work (see attached). (JS) Senior Planner Schubert gave an update regarding the 2011 P &Z Plan of Work. 5. Presentation, possible action, and discussion regarding an update on the development of the Eastgate Neighborhood Plan. (JS) Senior Planner Schubert gave an update on the development of the Eastgate Neighborhood Plan. 6. Presentation, possible action, and discussion regarding possible meeting dates and agenda items for a joint meeting with the City of Bryan's P &Z Commission. (LS) Assistant Director Simms stated that the joint meeting with the City of Bryan's P &Z Commission would be held on May 17. He reviewed possible items that would be on the agenda. 7. Presentation, possible action, and discussion regarding an update on the following items: • A rezoning for 3.41 acres located 2302 Longmire Drive from C -1 General Commercial and R -6 High Density Multi- Family to R -6 High Density Multi - Family. The Planning & Zoning Commission heard this item on 3 March and voted 7 -0 to recommend approval. The City Council heard this item on 24 March and voted 7 -0 to approve the rezoning request. • A request to rezone 6.21 acres located 1280 Harvey Mitchell Parkway South from R- 1 Single- Family Residential to C -1 General Commercial and R -4 Multi- Family residential. The Planning & Zoning Commission heard this item on 3 February and voted 7 -0 to recommend approval with the conditions that the TIA recommendations be employed and the drive be limited to right -in, right -out movements. The City Council heard this item on 24 February and voted 7 -0 to approve with no restrictions on right -in, right -out movements and without a deceleration lane at the shared drive (as recommended by the TIA). • Ordinances implementing regulations for Mobile Food Vendors. The Planning & Zoning Commission heard this item on 3 February and voted 7 -0 to recommend approval with conditions. The City Council heard this item on 24 February and voted 7 -0 to approve the ordinances as recommended by the Commission. April 7, 2011 P &Z Workshop Meeting Minutes Page 2 of 3 Director Cowell reviewed the above - referenced items that had been heard by the Planning & Zoning Commission and City Council. 8. Presentation, possible action, and discussion regarding the P &Z Calendar of Upcoming Meetings. • April 14, 2011 — City Council Meeting — Council Chambers — 7:00 p.m. • April 21, 2011 — P &Z Meeting — Council Chambers — Workshop 4:00 p.m. and Regular 7:00 p.m. Director Cowell reviewed the upcoming meeting dates for the Planning & Zoning Commission. 9. Discussion, review and possible action regarding the following meetings: Design Review Board, Council Transportation Committee, Joint Parks/Planning & Zoning Subcommittee, Wolf Pen Creek Oversight Committee, Neighborhood Plan Stakeholder Resource Team, Bio- Corridor Committee, Medical Corridor Committee, and Mayor's Development Forum. There was no discussion. 10. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 11. Adjourn. Commissioner Stearns motioned to adjourn the meeting. Commissioner Miles seconded the motion, motion passed (7 -0). The meeting was adjourned at 7:02 p.m. Approved: Scot hafer, . ' man Plannin:: • ing Commission Attest: 9 11 l OJL)d Brittan Cal ell, Admin. Support Specialist Planning & evelopment Services April 7, 2011 P &Z Workshop Meeting Minutes Page 3 of 3 (111 Arff ig4111 CI'l v 01; COI El ( ;1‘ S'1'.V1'R ' MINUTES I'friller " "'' PLANNING & ZONING COMMISSION Regular Meeting April 7, 2011, 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman Scott Shafer, Mike Ashfield, Jodi Warner, Hugh Stearns, and Bo Miles COMMISSIONERS ABSENT: Doug Slack and Craig Hall CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Jennifer Prochazka, Jason Schubert, Matt Robinson, Matthew Hilgemeier, Joe Guerra, Carol Cotter, Molly Hitchcock, Lance Simms, Bob Cowell, Carla Robinson, Carrie McHugh, Deborah Grace - Rosier, and Brittany Caldwell 1. Call meeting to order. Chairman Shafer called the meeting to order at 7:05 p.m. 2. Hear Citizens. None 3. Consent Agenda. 3.1 Consideration, discussion, and possible action on Absence Requests from meetings. • Doug Slack — April 7, 2011 • Craig Hall — April 7, 2011 3.2 Consideration, discussion, and possible action to approve meeting Minutes. • March 3, 2011. Workshop • March 3, 2011 - Regular 3.3 Presentation, possible action, and discussion on a Final Plat of the Scott & White Healthcare Subdivision, consisting of 10 lots on 97.69 acres, generally located southeast of the intersection of Rock Prairie Road and State Highway 6 South. Case #10- 00500270 (JP) April 7, 2011 P &Z Regular Meeting Minutes Page 1 of 5 3.4 Presentation, possible action, and discussion on a Final Plat of the Saddle Creek Subdivision Phase 7B, consisting of 19 lots on 30.458 acres, located at 5449 Stousland Road, generally located near the Duck Haven Subdivision, approximately one mile south of Greens Prairie Road in the City's Extraterritorial Jurisdiction. Case # 11- 00500021 (LH) Chairman Shafer stated that Consent Agenda Item 3.3 had been removed from the agenda and would be heard at the next P &Z meeting. Commissioner Miles motioned to approve Consent Agenda Items 3.1, 3.2, and 3.4. Commissioner Ashfield seconded the motion, motion passed (5 -0). Regular Agenda 4. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 5. Presentation, possible action, and discussion on a waiver to Section 8.2.A.7.b Relation to Adjoining Street Systems and a presentation, possible action, and discussion on a Preliminary Plat for Spring Creek Terrace, consisting of 45 lots on 14.19 acres, located at 4199 Decatur Drive, and more generally located north of the intersection of Spring Garden Drive and Decatur Drive. Case # 11- 00500023 (MR) Senior Planner Robinson presented the Preliminary Plat and the waiver regarding the street alignment to the adjoining street system and recommended denial of both. There was general discussion amongst the Commission regarding the street alignment. Mike Hester, Engineer, stated that he felt that the alignment is not a good idea in the area and doesn't see a safety concern. Commissioner Stearns motioned to deny the waiver. The motion failed because of lack of a second. Commissioner Ashfield motioned to approve the waiver. Commissioner Miles seconded the motion, motion passed (3 -2). Chairman Shafer and Commissioner Stearns were in opposition. Commissioner Stearns expressed concern about the lack of street alignment in a residential area. Chairman Shafer and Commissioner Stearns both stated that the area is not built out yet and there is the potential for more traffic in the future causing safety issues. April 7, 2011 P &Z Regular Meeting Minutes Page 2 of 5 Commissioner Ashfield motioned to approve the Preliminary Plat. Commissioner Miles seconded the motion, motion passed (3 -2). Chairman Shafer and Commissioner Stearns were in opposition. 6. Public hearing, presentation, possible action, and discussion regarding a request to rezone 0.22 acres located at 1013 Eleanor Street from R -1 Single- Family Residential to PDD Planned Development District for a community services center. Case #11- 00500022 (JP) (Note: Final action on this item is scheduled for the April 14, 2011 City Council Meeting -- subject to change) Senior Planner Prochazka presented the rezoning and recommended approval with the condition that the structure built or placed on the property have a residential pitched roof (minimum pitch of 4/12). There was general discussion amongst the Commission regarding the rezoning. Chairman Shafer opened the public hearing. Jeannie McGuire, President of Project Unity, spoke in support of the rezoning. Cathy Anderson, Board Member of Lincoln House of Hope, stated that the plan is to lease a modular building for two years and during that time the design and construction of a permanent building will take place. She said that the modular home will not support a roof pitch of 4/12. Chairman Shafer closed the public hearing. There was general discussion amongst the Commission regarding the roof pitch. Commissioner Stearns motioned to recommend approval of the rezoning and the meritorious modifications with the condition that within three years from the date of the Certificate of Occupancy the structure on the property have a minimum roof pitch of 4/12. Commissioner Warner seconded the motion, motion passed (5 -0). 7. Public hearing, presentation, possible action, and discussion regarding a request to rezone 1.70 acres located at 100 Graham Road at the intersection of Graham Road and F.M. 2154 from M -1 Light Industrial to C -3 Light Commercial. Case # 11- 0050036 (MKH) (Note: Final action on this item is scheduled for the April 28, 2011 City Council Meeting -- subject to change) Staff Planner Hilgemeier presented the rezoning request and recommended approval. Chairman Shafer opened the public hearing. No one spoke during the public hearing. Chairman Shafer closed the public hearing. April 7, 2011 P &Z Regular Meeting Minutes Page 3 of 5 Commissioner Stearns motioned to recommend approval of the rezoning request. Commissioner Miles seconded the motion, motion passed (5 -0). 8. Public hearing, presentation, possible action, and discussion regarding a request to rezone 2.2257 acres located at 1400, 1402, 1404, 1406, 1408, 1410, 1500, 1502, and 1504 Airline Drive from C -1 General Commercial and R -6 High Density Multi- Family to R -6 High Density Multi - Family. Case # 11- 00500043 (JS) (Note: Final action on this item is scheduled for the April 28, 2011 City Council Meeting -- subject to change) Senior Planner Schubert presented the rezoning request and recommended approval. Chairman Shafer opened the public hearing. No one spoke during the public hearing. Chairman Shafer closed the public hearing. Commissioner Ashfield motioned to recommend approval of the rezoning request. Commissioner Stearns seconded the motion, motion passed (5 -0). 9. Public hearing, presentation, possible action, and discussion regarding an amendment to the Unified Development Ordinance, Section 5.8.A.(2) "Corridor Overlay Districts, Signs." Case # 11- 00500027 (MKH) (Note: Final action on this item is scheduled for the April 28, 2011 City Council Meeting -- subject to change) Staff Planner Hilgemeier presented the amendment to the Unified Development Ordinance regarding Corridor Overlay District sign requirements. There was general discussion amongst the Commission regarding the amendment. Chairman Shafer opened the public hearing. Robert Rose, 505 University Drive, College Station, Texas, stated that it is good that the City is trying to make the process easier. Chairman Shafer closed the public hearing. Commissioner Stearns motioned to recommend approval of the amendment. Commissioner Ashfield seconded the motion, motion passed (5 -0). 10. Public hearing, presentation, possible action, and discussion regarding an amendment to the Unified Development Ordinance, Section 7.9.B "Standards for All Non - Residential Structures" related to architecture standards for non - residential accessory structures. Case # 11- 00500049 (JS) (Note: Final action on this item is scheduled for the April 28, 2011 City Council Meeting -- subject to change) April 7, 2011 P &Z Regular Meeting Minutes Page 4 of 5 Senior Planner Schubert presented the amendment to the Unified Development Ordinance regarding architecture standards for non - residential accessory structures. There was general discussion amongst the Commission regarding the amendment. Chairman Shafer opened the public hearing. No one spoke during the public hearing. Chairman Shafer closed the public hearing. Commissioner Ashfield requested that the wording in the proposed amendment be changed to read "where each facade is equal to or less" rather than "where all facades are equal to or less ". Commissioner Stearns motioned to recommend approval of the amendment with the condition that the changes to the wording be made that Commissioner Ashfield requested. Commissioner Miles seconded the motion, motion passed (5 -0). 11. Discussion and possible action on future agenda items — A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 12. Adjourn. Commissioner Warner motioned to adjourn the meeting. Commissioner Stearns seconded the motion, motion passed (5 -0). The meeting adjourned at 8:25 p.m. Appro . Scott , airman Planning and Zoning Commission Attest: /ra[ 1 0 '!l Brittany Ca dwe , Admin. Support Specialist Planning and Development Services April 7, 2011 P &Z Regular Meeting Minutes Page 5 of 5 PLANNING ce ZONING COMMISSION GUEST REGISTER \n il MEETING DA?'E .\ it . 1 , L () 1 % NAME ADDRESS ' ..._ 1, 'i.J i ..; „L 1 , i 4_,. :; c. c, , ,,:, \ c (..,. 2. Jea A le, in c (a i , t „ . ii,Ca) ici /lc, 5 - .1\-- E41 . 67, i -,---) ,. 3 4-(: ,, _,: .:-”, , `,.' E - `1.1-ii "i' I 1 z f 17..), ickm . - 4. /it< il /)] ,gf: Tin/ ts- 0 0 /114.4. ilc //c i ) /3,<>/-1 7)( 5. (-. V 4„ - .--)/id . K. `,,!,-__. --- , - - '„ - . „ - , -- / - 6 ). ( / ■ , 1) l :. ,,, i, ....)-'..7 , 7. . . 9. I 11. . . . 12. . . . . . 13. 14. • . . 15. . 16. . . . . 18. 19. . . . . . .. . . 21. . . . 22. . 23. . . 24. . . . . 25. . . . . Registration Form (For persons who wish to address the Commission) Date of meeting: Agenda Item No.: /1- W5T C& Name: - ) *� Address: (-99 ` ovvv" (-7/ If speaking for an organization, name of organization: Speaker's official capacity: /� �� � ii i ff Subject on which person wishes to speak: Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form (For persons who wish to address the Commission) Date of meeting: Agenda Item No.: Name: �l C'G taAe_ Address: If speaking for an organization, name of or:anizatio : Speaker's official capacity: ze fi Cf�i Subject on which person wishes to speak: d i 41? ? � �1 Please remember to step up to the podium as soon as you are recognized by the chairperson, hand your completed registration form to the presiding officer. State your name and your residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES.