Loading...
HomeMy WebLinkAbout11/04/2010 - Minutes - Planning & Zoning Commission (~r11 cx (<»a.r<,i:S-hv1iON MINUTES PLANNING & ZONING COMMISSION Workshop Meeting November 4, 2010, 6:00 P.M. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman Scott Shafer, Mike Ashfield, Craig Hall, Hugh Stearns and Doug Slack COMMISSIONERS ABSENT: Jodi Warner & Bo Miles CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Jennifer Prochazka, Jason Schubert, Matt Robinson, Matthew Molly Hilgemeier, Sean Reardon, Joe Guerra, Erika Bridges, Carol Cotter, Alan Gibbs, Hitchcock, Lance Simms, Bob Cowell, Carla Robinson, Kerry Mullins, and Brittany Caldwell 1. Call the meeting to order. Chairman Shafer called the meeting to order at 6:03 p.m. 2. Discussion of consent and regular agenda items. There was general discussion regarding Regular Agenda Items 5, 6, and 7. 3. Discussion of Minor and Amending Plats approved by Staff. Final Plat - Amending Plat - Castlegate Subdivision, Section 8, Block 1, Lot 18A. Staff Planner Hilgemeier reviewed the Amending Plat that was approved by Staff. 4. Presentation, possible action and discussion regarding Section 7.2 of the Unified Development Ordinance for commercial off-street parking requirements. (JG) Transportation Planning Coordinator Guerra gave a presentation regarding commercial off-street parking requirements. There was general discussion amongst the Commission. 5. Presentation, possible action, and discussion regarding an update to the Commission on the status of items within the 2010 P&Z Plan of Work (see attached) and development of the 2011 P&Z Plan of Work. (JS) There was no discussion. P&Z Workshop Meeting Minutes Page 1 of 4 November 4, 2010 6. Presentation, possible action, and discussion regarding an update on the following item: A rezoning from R-1 Single-Family Residential and A-O Agricultural-Open to PDD Planned Development District for 19.749 acres located at 529 William D. Fitch Parkway, on the north side of William D. Fitch Parkway, west of the Castle Rock Subdivision and wetlands mitigation area. The Planning & Zoning Commission heard this item on 16 September and voted 7-0 to recommend approval with conditions. The City Council heard this item on 14 October and voted 3-2 to approve the rezoning as originally proposed by the applicant. Commissioner Stearns stated that he felt that the City Council did not get a fair understanding of what the Planning & Zoning Commission's recommendation was and he was not quite sure what could be done about that. He said that the Commission was pretty specific that they did not make a recommendation based on the drainage, but were looking for buffering and he does not feel that the Council understood that. He also said that he found it troubling that one council member said directly and another indirectly that the Commission's recommendation was inappropriate. He said that he thinks it's the Commission's job to make a recommendation and he doesn't like hearing that it's inappropriate. He doesn't know what can be done about these concerns, but said that maybe some education may be in order. Director Cowell stated that he was at the meeting and he feels that Commissioner Stearns did a pretty good job of presenting the information to the Council. He said that Commissioner Stearns felt a lot stronger personally about the item than perhaps the rest of the Commission did and he fairly represented what the Commission's position was which he thought was a pretty balanced position. He said that the comments that were made by Council basically were that Staff had worked out a negotiation with the developer and it was intrusive that the Commission, at the eleventh hour, adds conditions to that. He stated that he does disagree with that and has talked with the City Manager about it and has drafted an email to the Council to alert them of his concerns to that position. He said that to him the valuable role that the Commission has is to place yourself between those that are directly elected by people, the politicians, and those that are bureaucrats, us. He said that the Commission brings the everyday perspective to this that the bureaucrat does not and the politician does not. Plus, the Commission has the benefit for the first public hearing which Staff does not have when negotiating, so things always come up that do not come up in negotiations. He said that it is absolutely the Commissions responsibility to incorporate those kinds of things into the recommendation. He stated that he wants to make sure that the Council understands and recognizes the Commissions role. He said that he really thinks that some of this is coming out of the fact that we have a lot of council members that have no experience in dealing with Planning & Zoning issues. He said that he definitely thinks that it is time for Staff to make sure that these council members understand how these procedures work and what the Commission's role is. Commissioner Slack stated the he felt that the Commission has respected Staff's recommendation and recognizes that Staff has spent a lot of time on those. He said that P&Z Workshop Meeting Minutes Page 2 of 4 November 4, 2010 the Commission does occasionally do other things, but there is a sense of uneasiness about doing that. Director Cowell stated that he does not want the Commission to take that away from City Council and think that the Commission should not be adding to Staff's recommendation. He said that Staff does the best they can through negotiations, but the Commission is going to get access to things through the public hearing that Staff doesn't know. He said that Staff is going to approach it through a technical bureaucratic approach, which is in Staff's mind, the best and appropriate way, but sometimes things do not need to be bureaucratic. Commissioner Hall stated that from what he understood Mr. Phillips proposed having apartments to the Planning & Zoning Commission, but at Council he proposed having a senior citizen/retirement type of concept. Director Cowell stated that it would still be multi-family, but there was some discussion by individual council members that this would be a great location for that type of senior living, but the PDD was not conditioned on that. He said that Mr. Phillips acknowledged that he was talking to developers to potentially to do a senior living development, but he did not guarantee that was going to happen. He said that he doesn't feel that the City Council made their decision assuming that there was going to be a senior living community. He actually thinks that the Council was fine with the multi-family development being student rentals or just straight multi-family. Commissioner Stearns said that when the Commission heard the issue, there were lots of citizens who spoke in opposition to the project. Unfortunately, the citizens sent a petition to the Council and assumed the petition and the Commission's recommendation was what they needed. He said that he thinks we need to do a little more to make sure that we are helping the citizens to know the process a little better. 7. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. • November 10, 2010 - City Council Meeting - 7:00 PM • November 18, 2010 -Planning and Zoning Commission Meeting- 6:00 PM There was no discussion. 8. Discussion, review and possible action regarding the following meetings: Design Review Board, Council Transportation Committee, Joint Parks/Planning and Zoning Subcommittee, Wolf Pen Creek Oversight Committee, Platting Requirements and Standards Subcommittee, Neighborhood Plan Stakeholder Resource Team, Code Coordination Subcommittee, and Mayor's Development Forum. Director Cowell gave an update on the Neighborhood Plan Stakeholder Resource Team. 9. Discussion and possible action on future agenda items - A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific P&Z Workshop Meeting Minutes Page 3 of 4 November 4, 2010 factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 10. Adjourn. Commissioner Stearns motioned to adjourn the meeting. Commissioner Ashfield seconded the motion, motion passed (5-0). Meeting adjourned at 6:56 p.m. Appro d: Scott Sha airman Planning and Zoning Commission Attest: f- ( (A,41 Brittan CJa ell, Admin. Support Specialist Planning aevelopment Services November 4, 2010 P&Z Workshop Meeting Minutes Page 4 of 4 Cry or C Ou.1 <;r STVfIoy' MINUTES jj,,,,"rte jet j< 4t,.11(.10Fer"ry` PLANNING & ZONING COMMISSION Regular Meeting November 4, 2010, 7:00 P.M. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman Scott Shafer, Mike Ashfield, Craig Hall, Hugh Stearns and Doug Slack COMMISSIONERS ABSENT: Jodi Warner and Bo Miles CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Jennifer Prochazka, Matt Robinson, Joe Guerra, Erika Bridges, Carol Cotter, Alan Gibbs, Molly Hitchcock, Lance Simms, Bob Cowell, Carla Robinson, Kerry Mullins, and Brittany Caldwell 1. Call meeting to order. Chairman Shafer called the meeting to order at 7:03 p.m. 2. Hear Citizens. None 3. Consent Agenda. 3.1 Consideration, discussion, and possible action on Absence Requests from meetings. • Mike Ashfield - October 21, 2010 • Bo Miles -November 4, 2010 • Jodi Warner -November 4, 2010 3.2 Consideration, discussion, and possible action to approve meeting minutes. • October 21, 2010 - Workshop • October 21, 2010 -Regular Commissioner Hall motioned to approve Consent Agenda Items 3.1 and 3.2. Commissioner Slack seconded the motion, motion passed (5-0). P&Z Regular Meeting Minutes Page 1 of 5 November 4, 2010 Regular Agenda 4. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 5. Public hearing, presentation, possible action and discussion regarding a Rezoning for 97.932 acres located at 4005 State Highway 6, at the southeast corner of Rock Prairie Road and State Highway 6, from A-O Agricultural Open, R-4 Multi-Family, C-1 General Commercial, and C-2 Commercial Industrial to PDD Planned Development District. Case #10-00500189 (JP) Senior Planner Prochazka presented the Rezoning and recommended approval with the following conditions: • Tracts 2-7 will require approved revised Concept Plans prior to site plan approval or the issuance of permits for development of the property. • Tracts 2-7 will need to provide proof of adequate public facilities, including sewer service, prior to approval of revised Concept Plans on those tracts. • An additional Traffic Impact Analysis (TIA) will be required with Concept Plans for Tracts 2-7. • Development resulting in the additional allocated trips, as described in the staff report, be limited to Tracts 6 or 7. No additional trips shall be generated by development on Tracts 2, 3, 4, or 5 without the development of a revised TIA and associated improvements on Rock Prairie Road. • If the Spring Creek District Plan is completed prior to revised Concept Plans being approved for Tracts 2-7, those Concept Plans will need to be in compliance with the district plan. • The identified height and architectural standards for Tract 4 and along Rock Prairie Road should extend a minimum of 500 feet from Rock Prairie Road and should relate to the "first layer" of buildings off of Rock Prairie Road, regardless of the distance from Rock Prairie Road. • At the time of site plan, all drives are designed to the satisfaction of the Fire Department and meet minimum sight distance requirements. • Tract 2 should not include drive-thru restaurants as a permitted use on the portion not currently zoned C-1. There was general discussion amongst the Commission regarding the Rezoning. John Cunningham, Scott & White Healthcare, stated that a portion of the facility on University Drive would remain open initially and the size and layout of the new development would be similar to the facility in Temple. Joel Bock, P.E., Jacobs, addressed the Commission regarding the wet pond and how it would function. November 4, 2010 P&Z Regular Meeting Minutes Page 2 of 5 Shawn Massock, Jacobs, stated that the tree wells within the sidewalk are proposed to be change go and one of the removed because of safety i Walk. He also proposed the followeing landscaping provide shading on the side conditions recommended by Staff: • The identified height and architectural standards for Tract 4 and along Rock Prairie Road should extend a minimum of 400 feet from Rock Prairie Road and should relate to the "first layer" of buildings off of Rock Prairie Road, regardless of the distance from Rock Prairie Road. In 4dtl 400 feet and a maximum of 3 stories on the east on the west portion of Tract beyond portion of Tract 4 beyond 400 feet. Scott Liles, Scott & White Healthcare, stated that he had met with the neighboring property owners and they were comfortable with the Concept Plan that had been submitted to the City. There was general discussion amongst the Commission regarding the Rezoning. Chairman Shafer opened the public hearing. Brian Perry, 3600 Rock Prairie Road, had concerns about a lack of connectivity to his property and wanted Medical Avenue to abut his property to create street frontage. Chairman Shafer closed the public hearing. There was general discussion amongst the Commission regarding Mr. Perry's land. Commissioner Slack motioned to recommend approval of the Rezoning with the conditions recommended by Staff except for the following change proposed by the applicant: • The identified height and architectural standards for Tract 4 and along Rock Prairie Road should extend a minimum of 400 feet from Rock Prairie Road and should relate to the "first layer" of buildings off of Rock Prairie Road, regardless of the distance from Rock Prairie Road. In addition, the structures should be a maximum of 4 stories on the west portion of Tract 4 beyond 400 feet and a maximum of 3 stories on the east portion of Tract 4 beyond 400 feet. Commissioner Hall seconded the motion, motion passed (5-0). Commissioner Stearns stated that he would like to see drive-thru restaurants restricted. The Commission stated that they would like for the issues between Mr. Perry and Scott & White Healthcare resolved. 6. Presentation, possible action, and discussion regarding a request to utilize the sidewalk fund and a presentation, possible action, and discussion regarding a Preliminary Plat for P&Z Regular Meeting Minutes Page 3 of 5 November 4, 2010 the Knightsgate Subdivision, consisting of 1 lot on 3.364 acres, located at 1270 Harvey Mitchell Parkway South, and more generally located south of the intersection of Harvey Mitchell Parkway and Luther Street. Case # 10-00500225 (MR) Staff Planner Robinson presented the Preliminary Plat and recommended approval. He also recommended approval of the applicant's request to utilize the sidewalk fund in lieu of constructing a sidewalk along Harvey Mitchell Parkway. There was general discussion amongst the Commission regarding connectivity to the adjacent properties. Commissioner Stearns motioned to approve the request to utilize the sidewalk fund. Commissioner Ashfield seconded the motion, motion passed (5-0). Commissioner Stearns motioned to approve the Preliminary Plat. Commissioner Ashfield seconded the motion, motion passed (5-0). 7. Presentation, possible action, and discussion on a Variance Request to Section 8.2.A.7 "Relation to Adjoining Street Systems" of the Unified Development Ordinance, and presentation, possible action, and discussion on a Preliminary Plat for Emerald Ridge Estates, consisting of 43 lots on 109.173 acres located at 9007 Sandstone Drive and 2251 Sebesta Road, generally located east of the Sandstone Subdivision and south of Emerald Forest Phase #7, at the terminus of Emerald Parkway. Case #10-00500214 (JP) Senior Planner Prochazka presented the variance requests and recommended approval of the Preliminary Plat if the variances were approved. Commissioner Ashfield motioned to approve the variance requests. Commissioner Slack seconded the motion, motion passed (5-0). Commissioner Ashfield motioned to approve the Preliminary Plat. Commissioner Slack seconded the motion, motion passed (5-0). Commissioner Stearns expressed concern about connectivity issues because of the development being gated. Commissioner Hall raised concern about flooding due to a large portion of the property being in the floodplain. 8. Discussion and possible action on future agenda items - A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion. 9. Adjourn. P&Z Regular Meeting Minutes Page 4 of 5 November 4, 2010 Commissioner Stearns motioned to adjourn the meeting. Commissioner Hall seconded the motion, motion passed (5-0). The meeting was adjourned at 9:20 p.m. Approved: Scott afer, - Plann g and on' g Commission ttest- It Britta y Ca well, Admin. Support Specialist Planning and Development Services P&Z Regular Meeting Minutes Page 5 of 5 November 4, 2010 PLANNING ZONING COMMISSION GUESTREGIS R IlEETING DA7lt~~/ ~I NA.1VfE ADS SS kL o Lcc~c,e 2. IM i c 1E1. Mare 3 p r W-t ~ 6 OG ► r'~ t Loll 4. 6. 7. 8. 9. 10. ii. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25.