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Home My WebLink About11/05/2009 - Minutes - Planning & Zoning Commission('[T)'()1 ()1 C01.1.1'.6l', SF CI [ON I home of lex.t+ Ac7, V i, niver:dty" MINUTES PLANNING AND ZONING COMMISSION Workshop Meeting November 5, 2009, 6:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Acting Chairman Scott Shafer, Tom Woodfin, Paul Greer, Doug Slack, Mike Ashfield, and Hugh Stearns COMMISSIONERS ABSENT: Chairman John Nichols CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planner Jason Schubert, Staff Planners Lauren Hovde, Matt Robinson and Matthew Hilgemeier, Assistant Civil Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock, Assistant Director Lance Simms, Director Bob Cowell, First Assistant City Attorney Carla Robinson, Action Center Representative Carrie McHugh, and Staff Assistant Deborah Grace-Rosier. Call the meeting to order. Acting Chairman Scott Shafer called the meeting to order at 6:00 p.m. 2. Discussion of consent and regular agenda items. There was general discussion regarding Consent Agenda item 3.3 and Regular Agenda items 5, 6 and 7. Presentation, possible action, and discussion regarding an update to the Commission on the status of items within the 2009 P&Z Plan of Work (see attached) and development of the 2010 P&Z Plan of Work (JS) Senior Planner Jason Schubert told the Commission that he had not calculated their ranking for the Plan of Work. Mr. Schubert continued and gave an update regarding the 2009 P&Z Plan of Work. Commissioner Hugh Stearns made the comment that there were several low-priority items on the list and he felt that the Commission could make happen very easily. November 5, 2009 P&Z Workshop Meeting Minutes Pagel of 3 4. Presentation, possible action, and discussion regarding subdivision regulations including a session from the APA Texas Conference, existing regulations and potential revisions. (JS) Senior Planner Jason Schubert gave an overview of the session. There was a general discussion from the Commission. 5. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. Director Bob Cowell went over upcoming meeting dates for the Commission • November 9, 2009 Joint P&Z Meeting with Bryan P&Z Commission - Conference Center Room 127 11:30 • November 19, 2009 - P&Z Meeting Council Chambers - Workshop 6:00 p.m. and Regular Meeting 7:00 p.m. • Monday, November 23, 2009 City Council Meeting - Council Chambers - 7:00 p.m. 6. Presentation, possible action, and discussion regarding the Bicycle, Pedestrian, and Greenways Plan. There was no discussion. 7. Discussion, review and possible action regarding the following meetings: Design Review Board, Council Transportation Committee, Joint Parks/Planning and Zoning Subcommittee, Wolf Pen Creek Oversight Committee, Platting Requirements and Standards Subcommittee, Neighborhood Plan Stakeholder Resource Team. There was no discussion. 8. Discussion and possible action on future agenda items - A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. There was no discussion 9. Adjourn. Commissioner Greer motioned to adjourn the meeting. Commissioner Stearns seconded the motion, motion passed (6-0). Meeting adjourned at 6:57 p.m. November 5, 2009 P&Z Workshop Meeting Minutes Page 2 of 3 ohn Nichols, Chairman Planning and Zoning,Qommission ttest: ef- Deborah Grace-&Kier, Staff Assistant Planning and Development Services November 5, 2009 P&Z Workshop Meeting Minutes Page 3 of 3 ELI" C:r1 N-Ot°C:zs~a.lx;l~.S'1-N ():y MINUTES Home of 7actiir~.~al Lh7izarrsiry" PLANNING AND ZONING COMMISSION Regular Meeting November 5, 2009, 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Acting Chairman Scott Shafer, Paul Greer, Doug Slack, Mike Ashfield, and Hugh Stearns COMMISSIONERS ABSENT: Chairman John Nichols CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planner Jason Schubert, Staff Planners Lauren Hovde, Matt Robinson and Matthew Hilgemeier, Assistant Civil Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock, Assistant Director Lance Simms, Director Bob Cowell, First Assistant City Attorney Carla Robinson, Action Center Representative Carrie McHugh, and Staff Assistant Deborah Grace-Rosier. Call meeting to order. Acting Chairman Scott Shafer called the meeting to order at 7:02 p.m. 2. Hear Citizens. None 3. Consent Agenda 3.1 Consideration, discussion and possible action on Absence Requests from meetings. • John Nichols - November 5, 2009 and November 19, 2009 3.2 Consideration, discussion, and possible action to approve meeting minutes. • October 15, 2009 - Workshop • October 15, 2009 - Regular November 5, 2009 P&Z Regular Meeting Minutes Pagel of 4 3.3 Presentation, possible action, and discussion on a Final Plat for the Edelweiss Gartens, Phase 13 consisting of 31 lots on 7.855 acres generally located east of the intersection of Hofburg Drive and William D. Fitch Parkway. Case # 09- 00500185(JS) Commissioner Greer motioned to approve Consent Agenda items 3.1-3.3. Commissioner Slack seconded the motion, motion passed (6-0). Regular Aizenda 4. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 5. Public hearing, presentation, possible action, and discussion on a Final Plat of Lot 9R, Block 1, Armstrong Addition Subdivision, being a replat of a portion of Lot 7 and all of Lots 8, 9 &10, Block 1, Armstrong Addition Subdivision and a Portion of Lot 29 of the D.A. Smith Subdivision, consisting of one lot on 0.628 acres, located at 108 Poplar St. Case #09-0050081 Staff Planner Matthew Hilgemeier presented the plat and recommended approval with the condition that staff review comments are met. Commissioner Stearns stated that there were no sidewalks listed on the plat or on the application. Staff Planner Hilgemeier stated that they are required as part of the platting process and will be required to be shown on the site plan. Commissioner Greer motioned to approve the replat with the condition that staff review comments are met. Commissioner Ashfield seconded the motion, motion passed (5-0). 6. Presentation, possible action, and discussion on Variance Requests to Section 8.2.A.7.b Relation to Adjoining Street Systems of the Unified Development Ordinance, and presentation possible action, and discussion on a Preliminary Plat for Emerald Ridge Estates Phases 1, 2, 3 & 4, consisting of 41 lots on 45.073 acres generally located east of Sandstone Subdivision and south of Emerald Forest Phase 7, at the terminus of Emerald Parkway. Case #09-00500189 (JP) Staff Planner Lauren Hovde presented the item. Ms. Hovde stated that if the requested variances are granted by the Commission and the Commission agrees with the discretionary item to right angle lots, as proposed by the applicant, then staff recommends approval of the preliminary plat. Ms. Hovde ended by saying that the land swap could take place since a written access agreement has been signed. There was a general discussion regarding connectivity and access to the unplatted properties to the east. November 5, 2009 P&Z Regular Meeting Minutes Page 2 of 4 Mr. Garland Watson addressed the Commission and thanked staff for working with him and that he felt the details have been worked out to give him access off of Sandstone. Paul Leventis, the applicant, addressed the Commission and stated that the gated community would not be gated to pedestrians and that they would have access to a sidewalk connecting Emerald Parkway with Sandstone. Commissioner Woodfin motioned for approval of the variance with the condition that the required sidewalks that are shown, in addition to the 20 foot emergency access, are contained within an access easement way along Emerald Ridge and noted on the final plat. Commissioner Slack seconded the motion, which passed unopposed (6-0). Commissioner Ashfield motioned to approve the plat along with the discretionary item. Commissioner Greer seconded the motion. Acting Chairman Shafer called for the vote, motioned passed (6-0). 7. Presentation, possible action, and discussion regarding a reconsideration of a Rezoning request from A-O Agricultural Open to PDD Planned Development District for 1.5 acres located at 13601 and 13679 FM 2154. Case 909-00500161(LH) Staff Planner Lauren Hovde presented the request to rehear the rezoning request. Ms. Hovde explained to the Commission that the applicant is requesting to submit a new application prior to the 180 days that is materially different from the prior application. The following amendments have been made to the rezoning request: • No longer seeking a 6' variance to the 15' buffer yard setback • No longer seeking the side building setback • A pedestrian access gate will be provided in the buffer wall that will separate the property from Southern Trace • Fuel canopy reduced from 140' to 120' • Number of fuel dispensers reduced from 7 to 6 • Bank canopy size reduced There was discussion among the Commissioners regarding whether the changes were materially different. Ray Hansen, the applicant, addressed the Commission and stated that he thinks significant change# have been made to the application. Mr. Hansen went over the proposed changes. He felt the changes would accommodate the traffic and that the density would not be a problem. November 5, 2009 P&Z Regular Meeting Minutes Page 3 of 4 Acting Chairman Shafer asked about the situation regarding TXDOT approval of the access from Highway 40. Mr. Hansen stated that there is a 425-foot rule that they are working with TXDOT on and he wanted to receive permission to rehear the rezoning request before pursuing the driveway access issue further. Commissioner Stearns motioned to deny the request to rehear. Commissioner Slack seconded the motion, which passed unopposed (6-0). 8. Discussion and possible action on future agenda items - A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting There were no item discussed. 9. Adjourn. Commissioner Stearns motioned to adjourn the meeting. Commissioner Slack seconded the motion, motion passed (6-0). The meeting was adjourned at 7:49 p.m. A n Nichols, Chairman Planning and Zonin Commission Attest: k Deborah Grac Bier, Staff Assistant Planning and Development Services November 5, 2009 P&Z Regular Meeting Minutes Page 4 of 4 FANNING & ZONING COMMISSION GUEST REGISTER MEETING DATE 4. S. 7. 8. 9. I 24. 25. NAME ADDRESS