HomeMy WebLinkAbout11/19/2009 - Minutes - Planning & Zoning CommissionC0 1.1,1`G1' -iT,1'1 K)N
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MINUTES
PLANNING AND ZONING COMMISSION
Workshop Meeting
November 19, 2009,,6:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Acting Chairman Scott Shafer, Tom Woodfin, Paul Greer,
Doug Slack, Mike Ashfield, and Hugh Stearns
COMMISSIONERS ABSENT: Chairman John Nichols
CITY COUNCIL MEMBERS PRESENT: John Crompton
CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Jason Schubert, Staff
Planners Lauren Hovde and Matt Robinson, Graduate Civil Engineer Erika Bridges, Senior
Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Transportation Planning
Coordinator Joe Guerra, Greenways Program Manager Venessa Garza, Planning Administrator
Molly Hitchcock, Assistant Director Lance Simms, Director Bob Cowell, First Assistant City
Attorney Carla Robinson, Action Center Representative Carrie McHugh, and Administrative
Support Specialist Brittany Caldwell
Call the meeting to order.
Acting Chairman Scott Shafer called the meeting to order at 6:00 p.m.
2. Discussion of consent and regular agenda items.
There was general discussion regarding Regular agenda items 6, 7, and S.
Presentation, possible action, and discussion regarding an update to the Commission on
the status of items within the 2009 P&Z Plan of Work (see attached) and development of
the 2010 P&Z Plan of Work. (JS)
Senior Planner Jason Schubert gave an update regarding the 2010 P&Z Plan of Work and
reviewed the Commissioner rankings for the potential Plan of Work items.
4. Presentation, possible action, and discussion regarding connectivity through subdivision
regulations. (JG)
Transportation Planning Coordinator Joe Guerra gave a presentation regarding
connectivity through subdivision regulations. The presentation focused on specific
recommendations that staff had developed to promote connectivity through a more
comprehensive and context based set of tools in the UDO's subdivision regulations.
November 19, 2009 P&Z Workshop Meeting Minutes Page 1 of 3
Acting Chairman Scott Shafer recessed the Workshop meeting at 7:00 p.m.
Acting Chairman Scott Shafer reconvened the Workshop meeting at 10:30 p.m.
Mr. Guerra stated that he would complete his presentation at the next P&Z meeting on
December 3.
5. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming
Meetings.
❖ Monday, November 23, 2009 - City Council Meeting - Council Chambers - 7:00
p.m.
❖ December 3, 2009 - P&Z Meeting - Council Chambers - Workshop 6:00 p.m. and
Regular 7:00 p.m.
Director Bob Cowell reviewed the upcoming meeting dates for the Planning & Zoning
Commission.
6. Presentation, possible action, and discussion regarding the Bicycle, Pedestrian, and
Greenways Plan.
There was no discussion.
7. Discussion, review and possible action regarding the following meetings: Design Review
Board, Council Transportation Committee, Joint Parks/Planning and Zoning
Subcommittee, Wolf Pen Creek Oversight Committee, Platting Requirements and
Standards Subcommittee, Neighborhood Plan Stakeholder Resource Team.
Acting Chairman Scott Shafer gave an update on the Wolf Pen Creek Oversight
Committee.
Director Cowell gave an update on the Joint Parks/Planning & Zoning Subcommittee and
the Platting Requirements and Standards Subcommittee.
8. Discussion and possible action on future agenda items - A Planning and Zoning Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation
shall be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There was no discussion.
9. Adjourn.
Commissioner Stearns motioned to adjourn the meeting. Commissioner Greer
seconded the motion, motion passed (6-0).
Meeting adjourned at 10:40 p.m.
November 19, 2009 P&Z Workshop Meeting Minutes Page 2 of 3
Appr ved
Jo ichols, Chairman
Planning and Zoning Commission
Attest:
) ~ ~IaA I J- IIJ
Britta Cal ell, dmin. Support Specialist
Planning and Development Services
November 19, 2009 P&Z Workshop Meeting Minutes Page 3 of 3
0-1rN' of Ct l~ l:C;1 S-f'-ym)v MINUTES
Harreol-h"VlrxA&'A!11niwrsi~,' PLANNING AND ZONING COMMISSION
Regular Meeting
November 19, 2009, 7:00 p.m.
City Hall Council Chambers
1101 Texas Avenue
College Station, Texas
COMMISSIONERS PRESENT: Acting Chairman Scott Shafer, Tom Woodfin, Paul Greer,
Doug Slack, Mike Ashfield, and Hugh Stearns
COMMISSIONERS ABSENT: Chairman John Nichols
CITY COUNCIL MEMBERS PRESENT: John Crompton
CITY STAFF PRESENT: Senior Planner Jennifer Prochazka, Staff Planners Lauren Hovde,
and Matt Robinson, Graduate Civil Engineer Erika Bridges, Senior Assistant City Engineer
Carol Cotter, City Engineer Alan Gibbs, Transportation Planning Coordinator Joe Guerra,
Greenways Program Manager Venessa Garza, Planning Administrator Molly Hitchcock,
Assistant Director Lance Simms, Director Bob Cowell, First Assistant City Attorney Ca rla
Robinson, Action Center Representative Carrie McHugh, and Administrative Support Specialist
Brittany Caldwell
Call meeting to order.
Acting Chairman Scott Shafer called the meeting to order at 7:02 p.m.
2. Hear Citizens.
None
3. Consent Agenda
3.1 Consideration, discussion and possible action on Absence Requests from
meetings.
• Mike Ashfield - November 19, 2009
3.2 Presentation, possible action, and discussion on a Preliminary Plat for Sonoma,
consisting of 166 lots on 41.17 acres located at 2755 Barron Rd., generally
located between Barron Rd. and William D. Fitch Parkway. Case #09-00500221
(MR)
November 19, 2009 P&Z Regular Meeting Minutes Page 1 of 7
3.3 Presentation, possible action, and discussion on a Final Plat for Pebble Creek
Center Phase 1, consisting of 1 lot on 0.99 acres located at 1198 William D. Fitch
Parkway, generally located at the southwest intersection of William D. Fitch
Parkway and Lakeway Drive. Case #09-00500149 (JP)
Commissioner Ashfield asked to disregard his absence request for November 19,
2009. His plans had changed and he was able to attend the meeting.
Commissioner Woodfin motioned to approve Consent Agenda items 3.1 to
3.3. Commissioner Slack seconded the motion, motion passed (6-0).
Regular Agenda
4. Consideration, discussion, and possible action on items removed from the Consent
Agenda by Commission action.
No items were removed from the Consent Agenda.
5. Presentation, possible action, and discussion on Variance Requests to Section 8.2.A.10.b
"Block Lengths" and Section 8.2.A.13 "Sidewalks" of the Unified Development
Ordinance, and a presentation, possible action, and discussion on a Preliminary Plat for
the Tower Point Subdivision consisting of 48 lots on 128.17 acres located at 951 William
D. Fitch Parkway, generally located at the intersection of William D. Fitch Parkway and
State Highway 6. Case #09-00500213 (LH)
Staff Planner Lauren Hovde recommended approval of the requested block length
variances and the sidewalk variances with the condition that alternate means of pedestrian
and bicycle connectivity are provided. She stated that these items were previously
approved with the September 2009 Preliminary Plat and are being requested again as a
housekeeping item. She also recommended approval of the revised Preliminary Plat.
Commissioner Stearns stated that he was uncomfortable with a commercial development
being on the perimeter of town because it not only encourages sprawl, but also does not
fit into the community.
Commissioner Greer motioned to approve the variances and revised Preliminary
Plat. Commissioner Ashfield seconded the motion, motion passed (5-0-1).
Commissioner Stearns abstained from the vote.
6. Presentation, possible action, and discussion on a Final Plat for the Tower Point
Subdivision Phase 3 consisting of 4 lots on 18.09 acres located at 951 William D. Fitch
Parkway, generally located northwest of the intersection of William D. Fitch Parkway
and State Highway 6. Case 09-00500216 (LH)
Staff Planner Lauren Hovde presented the Final Plat and recommended approval with the
following conditions:
November 19, 2009 P&Z Regular Meeting Minutes Page 2 of 7
1. A Public Access Easement be filed that would allow a 30-foot multi-use path
through the detention pond lot.
2. A blanket Public Utility Easement be filed.
3. A Declaration of Access be filed.
4. TxDOT driveway and utility permits be approved.
5. Development Permit fee paid.
6. Maximum storm sewer pipe velocity shall be 15-feet per second.
7. Revise the 100-year hydraulic grade line.
8. Plan shall state that sanitary sewer manholes are to be pre-cast.
9. Crosswalks shall be added across private drives to comply with the Preliminary
Plat condition of providing pedestrian connectivity throughout the development.
Commissioner Greer motioned to approve the Final Plat with the condition that
Staff Review Comments are addressed. Commissioner Ashfield seconded the
motion, motion passed (5-0-1). Commissioner Stearns abstained from the vote.
7. Presentation, possible action, and discussion on a Final Plat for Sonoma Phase 3,
consisting of 79 lots on 20.762 acres located at 2755 Barron Rd., generally located
between Barron Rd. and William D. Fitch Parkway. Case #09-00500201 (MR)
Staff Planner Matt Robinson presented the Final Plat and recommended approval.
There was general discussion regarding the Final Plat.
Commissioner Slack motioned to approve the Final Plat. Commissioner Greer
seconded the motion, motion passed (6-0).
8. Public hearing, presentation, possible action and discussion regarding a Rezoning from
C-1 General Commercial to PDD Planned Development District for 1.317 acres located
at 300-A Holleman Drive East. Case #09-00500217 (JP)
Senior Planner Jennifer Prochazka presented the Rezoning and recommended approval of
the Rezoning, the associated concept plan, and the proposed meritorious modifications.
The applicant requested meritorious modifications to the following Unified Development
Ordinance requirements:
1. Section 7.2.1 "Number of Off-Street Parking Spaces Required"
2. Section 7.2.E "Interior Islands"
3. Section 5.4 "Non-Residential Dimensional Standards"
4. Section 7.1.2 "Single-Family Protection"
5. Section 7.6.17 "Buffer Standards"
November 19, 2009 P&Z Regular Meeting Minutes Page 3 of 7
She also said that staff is recommending that at the time of site plan, any proposed
lighting located further south on the site than the face of the southernmost building be
screened using canopy trees.
There was general discussion regarding the parking.
Acting Chairman Scott Shafer opened the public hearing
Jane Kee, IPS Group, stated that the development would be fire protected and said that
she feels like there would be sufficient parking.
Commissioner Woodfin expressed concern regarding a proposed drive-thru facility.
Ms. Kee stated that there would not be a drive-thru facility because of the way the
buildings are split.
Acting Chairman Scott Shafer closed the public hearing.
Commissioner Woodfin motioned to recommend approval of the Rezoning with the
condition that a drive-thru facility not be permitted. Commissioner Greer seconded
the motion, motion passed (6-0).
9. Public hearing, presentation, possible action, and discussion regarding an amendment to
the Unified Development Ordinance, Section 7.9 Non-Residential Architectural
Standards and Section 11.2 Defined Terms regarding architectural standards for
municipal facilities that are industrial in nature. Case #09-00500231 (JP)
Senior Planner Jennifer Prochazka presented the ordinance amendment and stated that the
proposed amendment would exempt municipal facilities of an industrial nature from the
Non-Residential Architectural Standards contained in the City's Unified Development
Ordinance. She said that currently the Unified Development Ordinance includes an
exemption for both public and private developments on industrial-zoned properties. She
also said that the City Council would determine if the facility would need to meet the
Non-Residential Architectural requirements.
Commissioner Stearns stated that he was concerned that the proposed amendment would
be abused.
Commissioner Woodfin stated that the City needs to meet the same standards as the
private sector.
Acting Chairman Scott Shafer opened the public hearing
No one spoke during the public hearing.
Acting Chairman Scott Shafer closed the public hearing.
November 19, 2009 P&Z Regular Meeting Minutes Page 4 of 7
Commissioner Ashfield motioned to recommend approval of the ordinance
amendment. The motion failed because of lack of a second.
Commissioner Woodfin motioned to recommend denial of the ordinance
amendment. Commissioner Stearns seconded the motion, motion passed (5-1).
Commissioner Ashfield was in opposition.
10. Public hearing, presentation, possible action, and discussion regarding an amendment to
the Unified Development Ordinance Section 7.5 Landscaping and Tree Protection to add
additional standards and a public hearing, presentation, possible action, and discussion
regarding a riparian protection program. Case #08-00500157 (MR)
Staff Planner Matt Robinson presented the ordinance amendment and stated that it would
require that new single-family and townhouse lots plant two trees of two-inch caliper or
larger in the front yard. He stated that two additional changes are proposed with the
amendment which includes providing a greater point credit for trees that are designated to
be preserved or barricaded during development and an additional point credit for
landscape plans prepared by qualified landscape professionals.
There was general discussion regarding the ordinance amendment.
Acting Chairman Scott Shafer opened the public hearing.
Sherry Ellison, 2705 Brookway, College Station, stated that she is glad that more points
would be given for barricaded trees, but was disappointed that the ordinance amendment
had changed from what it was originally supposed to be.
Acting Chairman Scott Shafer closed the public hearing.
Commissioner Stearns and Woodfin stated that they were disappointed that the ordinance
wasn't as strong as it was initially proposed.
Commissioner Greer motioned to recommend approval of the ordinance
amendment with the condition that the tree list be reviewed annually by a registered
botanist or horticulturist and the barrier regulation change from being based on
caliper size to the drip line of the canopy. Commissioner Slack seconded the motion,
motion passed (5-0-1). Commissioner Woodfin recused himself from the vote
because he is a registered landscape architect.
Greenways Program Manager Venessa Garza gave a presentation regarding the riparian
protection program.
There was general discussion regarding the program, but no action was taken.
November 19, 2009 P&Z Regular Meeting Minutes Page 5 of 7
11. Public hearing, presentation, possible action, and discussion on Floodplain Related
Initiatives: Additional Freeboard, and Parallel Open Space Between Creeks and
Roadways. (AG)
City Engineer Alan Gibbs gave a presentation regarding Additional Freeboard and
Parallel Open Space Between Creeks and Roadways.
Acting Chairman Scott Shafer opened the public hearing.
Sherry Ellison, 2705 Brookway, was concerned that houses would be permitted to be
built in areas where flooding was likely to occur.
Bo Miles, 2917 Camille, was concerned that the ordinance amendment would take away
more land, which would limit growth. He was also concerned that it would be hard to live
affordably in College Station.
Acting Chairman Scott Shafer closed the public hearing.
Commissioner Woodfin stated that it was not clear what the advantage was for the
additional Freeboard and he was concerned about the issue of risk and the additional
development cost.
No action was taken.
12. Discussion and possible action on future agenda items - A Planning and Zoning Member
may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation
shall be limited to a proposal to place the subject on an agenda for a subsequent meeting.
There was no discussion.
13. Adjourn.
Commissioner Stearns motioned to adjourn the meeting. Commissioner Slack
seconded the motion, motion passed (6-0).
The meeting was adjourned at 10:30 p.m.
November 19, 2009 P&Z Regular Meeting Minutes Page 6 of 7
App ve
J ichols, Chairman
Planning and Zoning Commission
ttest:
Britt Any dwe , Admin. Support Specialist
Planning and Development Services
November 19, 2009 P&Z Regular Meeting Minutes Page 7 of 7
PEANNING & ZONING COMMISSION
GUEST REGISYER
MEETING DATE ' 19 , DCY Y177)
NAME ADDRESS
IA S
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Registration Form
(For persons who wish to address the Commission)
Date of Meeting
Agenda Item No. ID
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C.S .
Address
If speaking for an organization,
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Please remember to step to the podium as soon as you are
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