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Home My WebLink About12/18/2008 - Minutes - Planning & Zoning Commission (2)... MINUTES PLANNING AND ZONING COMMISSION AND CITY COUNCIL Joint Workshop Meeting Thursday, December 18, 2008 at 6:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: John Nichols, Noel Bauman, Paul Greer, Doug Slack, Thomas Woodfin and Hugh Stearns COMMISSIONERS ABSENT: None CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planner Jennifer Prochazka, Staff Planners Jason Schubert, Matt Robinson and Lauren Hovde, Graduate Civil Engineer Erika Bridges, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Transportation Planning Coordinator Joe Guerra, Planning Administrator Molly Hitchcock, Director Bob Cowell, Assistant Directors Lance Simms and Gabriel Elliott, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell Call the meeting to order. Chairman John Nichols called the meeting to order at 6:01 p.m. 2. Presentation, possible action, and discussion regarding plat approval and zoning approval processes. First Assistant City Attorney Carla Robinson discussed the basics of the taped excerpt from `Land Use Planning' stating that the Planning & Zoning Commission must approve plats that meet the minimum standards. The Commission then listened to a portion of the tape. 3. Discussion of consent and regular agenda items. There was general discussion regarding Consent Agenda item 3.3 and 3.2. Commissioner Bauman stated that the vote for Regular Agenda item 7 on December 4, 2008 was incorrect. He said that it was (5-1) with him being the person in opposition. December 18, 2008 P&Z Workshop Meeting Minutes Page 1 of 5 4. Presentation, possible action, and discussion regarding an update to the Commission on the status of items within the 2008 P&Z Plan of Work and development and adoption of the 2009 P&Z Plan of Work (see attached). (JS) Jason Schubert, Staff Planner, gave an update of the 2009 P&Z Plan of Work. Commissioner Bauman motioned to adopt the 2009 P&Z Plan of Work. Commissioner Stearns seconded the motion, motion passed (6-0). 5. Presentation, possible action, and discussion regarding the reconsideration of a Comprehensive Land Use Plan Amendment from Industrial R&D to Residential Attached for 1.32 acres located at 300 Holleman Drive East, next to the Verizon building near Lassie Lane. Case #08-00500260 (MH) Director Cowell stated that City Council returned the Comprehensive Land Use Plan Amendment back to the Planning & Zoning Commission because they would like the Commission to look into the corridor and evaluate the applicability of the request. Chairman Nichols stated that he did not want to direct staff to do a study on the corridor. There was general discussion regarding the request. Commissioner Stearns motioned to not reconsider the request beyond the discussion the Commission had. The motion failed because of lack of a second. Commission Bauman motioned to reconsider the request. The motion failed because of lack of a second. First Assistant City Attorney Carl Robinson stated that each Commissioner could give their own recommendation. Commissioner Slack stated that he was in favor of the development. Commissioner Greer stated that he was in opposition to the request. Commissioner Bauman said that he was in favor of the request. Commissioner Woodfin stated that he had reconsidered his original motion and he was in favor of the Comprehensive Land Use Plan Amendment. Commissioner Stearns stated that he was in opposition. Commissioner Nichols said that his recommendation had not changed and he was still in opposition. 6. Presentation, possible action, and discussion regarding an overview of impact fees and the Planning & Zoning Commission's role as the Impact Advisory Committee. (AG) Chairman Nichols recessed the meeting at 7:13 p.m. December 18, 2008 P&Z Workshop Meeting Minutes Page 2 of 5 Chairman Nichols reconvened the meeting at 8:12 p.m. Alan Gibbs, City Engineer, gave a presentation regarding an overview of impact fees and the Planning & Zoning Commissioner's role as the Impact Advisory Committee. There was general discussion regarding impact fees. 7. Presentation, possible action, and discussion regarding the application and processing of comprehensive plan amendments. (BC) Director Cowell stated that in the past there has been a large volume of comprehensive plan amendments submitted and that is why staff wants to find an alternate way to process them. There was general discussion regarding the processing of comprehensive plan amendments. Chairman Nichols asked staff to come back in January with a process that dedicates one meeting, separate from the regular meeting, to comprehensive plan amendments that begins at 1:00 p.m. and is held quarterly. 8. Presentation, possible action and discussion regarding an update on City Council actions for the following item(s): • A Comprehensive Land Use Plan Amendment for 1.32 acres from Industrial R&D to Residential Attached located at 300 Holleman Drive East. The Commission heard this item on November 20, and voted to recommend denial by virtue of a failed motion to recommend approval (2-4). The City Council heard this item on November 24, and voted (4-3) to refer the item back to P&Z for more discussion and have a further look into the corridor and the adjacent tracts. • A rezoning of 2.056 acres from A-O, Agricultural Open to C-1, General Commercial for the property located at 1780 Greens Prairie Road West, and more generally located near the northwest corner of the intersection of Greens Prairie Road and Arrington Road. The Commission heard this item on November 20, and voted (6-0) to recommend approval. The City Council heard this item on November 24, and voted (7-0) for approval. • A Comprehensive Land Use Plan Amendment for 2.70 acres from Floodplains & Streams and Single-Family Residential Medium Density to Office for the property located at 2875 Earl Rudder Freeway South, and more generally located next to the North Forest Professional Park. The Commission heard this item on November 20, and voted (3-3) to recommend approval of the portion designated as Single-Family Residential Medium Density to Office, but recommended denial of the request to change the portion of Floodplains and Streams to Office. The City Council heard this item on November 24, and voted (5-1) to approve the change in Single-Family Medium Density and a partial change in Floodplain. December 18, 2008 P&Z Workshop Meeting Minutes Page 3 of 5 • A rezoning of 120.77 acres from R-1, Single-Family Residential and A-O, Agricultural Open to PDD, Planned Development for the property located at 1430 Harvey Mitchell Parkway South. The Commission heard this item on November 6, and voted (6-1) to recommend approval. The City Council heard this item on November 24, and voted (7-0) to approve. • A Comprehensive Land Use Plan Amendment for 34.6 acres from Single-Family Residential Medium Density to Retail Regional for the property located at 1775 Greens Prairie Road West. The Commission heard this item on November 20, and voted (3-3) to recommend denial. The City Council heard this item on November 24, and voted (4-3) to refer back to P&Z to look at PDD which would contain Mixed- Use, Retail, Residential and Office. • An ordinance amendment to the Unified Development Ordinance, Section 5.9, Single-Family Overlay Districts as it related to the minimum number of petition signatures to request an overlay. The Commission heard this item on November 6, and voted (6-1) to recommend denial. The City Council heard this item on November 24, and voted (4-3) to approve. • A Comprehensive Land Use Plan Amendment for 5.59 acres from Industrial R&D to Residential Attached for the property located on the northern corner of the intersection of State Highways 60 and 47. The Commission heard this item on November 20, and voted (6-0) to recommend denial. The City Council heard this item on November 24, and voted (7-0) to deny. Chairman Nichols reviewed the above-referenced items that had been heard by the Planning & Zoning Commission and City Council. 9. Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. • January 8, 2008 ~ City Council Meeting ~ Council Chambers .,, Regular 7:00 p.m. • January 14, 2008 ~ CPAC Meeting ~ Conference Center ~ 5:30 p.m. • January 15, 2008 ~ P&Z Meeting ... Council Chambers ~., Workshop 6:00 p.m. & Regular 7:00 p.m. Chairman Nichols reviewed the upcoming meeting dates for the Planning & Zoning Commission. 10. Presentation, discussion and possible action regarding the Comprehensive Planning process. Director Cowell stated that the completed chapters of the Comprehensive Plan were online. 11. Discussion, review and possible action regarding the following meetings: Design Review Board, Council Transportation Committee, Joint Bryan P&Z/College Station P&Z December 18, 2008 P&Z Workshop Meeting Minutes Page 4 of 5 Committee on Common Gateways and Corridors, Joint Parks/Planning & Zoning Subcommittee, CSISD Long Range Education Planning Committee. There were no updates. 12. Discussion and possible action on future agenda items - A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Commissioner Stearns stated that he would like a future agenda item regarding growth management and the elements that the City is using and the elements that are not being used. 13. Adjourn. Commissioner Greer motioned to adjourn the meeting. Commissioner Bauman seconded the motion, motion passed (6-0). Meeting adjourned at 10:00 p.m. Appr d: ichols, Chairman ning and Zoning Commission Attest: ~"~ Brittany Ca ell, taff Assistant Planning and Development Services December 18, 2008 P&Z Workshop Meeting Minutes Page 5 of 5