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HomeMy WebLinkAbout09/06/2001 - Minutes - Planning & Zoning Commission (2)MINUTES WORKSHOP Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS City Hall Training Room September 6, 2001 6:00 P.M. COMMISSIONERS PRESENT: Commissioners Happ, Kaiser, Williams, and Trapani. ABSENT: Commissioners Floyd, McMath, and Hawthorne. COUNCIL MEMBERS PRESENT: None. STAFF PRESENT: Adhoc Member Charles Thomas, Director Callaway, City Planner Kee, Development Review Manager Ruiz, Assistant Development Review Manager George, Staff Planners Jimmerson and Hitchcock, Assistant City Engineer Mayo, Graduate Engineers Thompson and Vennochi, Transportation Planner Fogle, and Staff Assistant Hazlett. Commissioner Happ called the meeting to order at 5:09 p.m. AGENDA ITEM NO. 1: Swearing In of New Commissioners, Kyle Hawthorne and Ronald Kaiser. Staff Assistant Hazlett swore in commissioners Hawthorne and Kaiser. AGENDA ITEM NO. 2: Consideration, discussion, and possible action on a Progress Report re: The Impact Fees in College Station. Assistant City Engineer Mayo presented the Staff Report. Mr. Mayo stated that Chapter 15 of the Code of Ordinances designates the Planning and Zoning Commission as the advisory committee for review, advisement, and monitoring of proposed and existing impact fees. He explained that the City of College Station currently has four impact fees in existence: P &Z Workshop Minutes September 6, 2001 Page 1 of 4 ➢ 92 -01 Sanitary Sewer (Graham Road) was initially implemented in 1992 and was revised in 1996 after approval of updated Land Use Assumptions and Capital Improvements Plan (CIP). The fee was revised again in September 2000. The CIP consisted of three phases, which have all been completed. At present, there are 391 acres developed in this area leaving 117 acres undeveloped. ➢ 97 -01 Sanitary Sewer (Spring Creek) was implemented in December 1997. The CIP consists of Phase I and Phase 1I. Phase I was completed in 1999. Phase II was to be constructed in 2000. At present the line is basically complete. In 1997 there were 137 developed acres with an additional 122 developed acres in the last 4 years. It was projected that for the 10 -year period 1997 -2007 an additional 818 acres would develop. 97 -02B Sanitary Sewer (Alum Creek) was implemented in December 1997. The CIP was completed in 1999. In 1997 there were 95 developed acres; in the last four years 11.5 acres have developed. It was projected in 1997 that during the 10 -year period 1997 -2007 an additional 83 acres would develop. ➢ 99 -01 Water fee was implemented in April 1999. A 2400' section of the 18" line was constructed in 1999. As of July 2001 no impact fees have been collected in this area. Adhoc Member, Charles Thomas, asked why th99 -01 Water impact fee area is not larger in order to bring the LUE (Living Unit Equivalent) to a reasonable amount below $550. Development Services Director Callaway explained that this service area is sized in this way because the size of the installed lines can only efficiently service this size of an area and that additional lines would be required for a larger area. Also, the Land Use Assumptions do not yield a lot of units because of the flood plain. Commissioner Kaiser asked why impact fees are levied and what is the policy on fair share. Mr. Mayo stated that the fees are used to pay for regional infrastructure and new growth. The maximum fee when calculated can include the interest cost. He stated that in the 99 -01 Water impact fee case, the City Council chose not to charge any interest recovery. Commissioner Happ asked Staff to place this on future workshop agendas for further discussion and explanation. Mr. Callaway stated that the initial Impact Fee service area, 1992, does not include interest. This was a City Council decision. The line was planned and constructed to encourage development, primarily in the industrial area along Graham Road. Once completed, it also encouraged development in the Edelweiss Subdivision. The 1997 lines have interest included and City Council's policy has been to include the full cost of development where possible and charge the maximum fees that you can calculate under the new statute. Under the new statute, lower fees could be possible in the future. You should also consider, in regards to policy, how you want to use infrastructure that you may finance or recover costs from as part of your growth management strategy. Mr. Mayo stated that this is a status report and does not require any specific action. He asked the Commission to accept the report. The Commission can, as the advisory committee review the report and make recommendations. The members of the Commission accepted the report. AGENDA ITEM NO. 3: Training Session re: Zoning and Platting Requirements (Discussion of Tape). City Planner Kee stated that she would be glad to answer any questions. She also said this item would remain on future workshop agendas for discussion. P &Z Workshop Minutes September 6, 2001 Page 2 of AGENDA ITEM NO. 4: Discussion of Council Vision Statements and Implementation Plans Vision #4: Cultural Arts and Recreational Opportunities Strategy #8: Communication between City Council, Parks Board, and Planning and Zoning Commission. Development Services Director Callaway announced an upcoming Joint Meeting with the Parks and Recreation Board. The purpose of the meeting will be to address the City Council's strategic plan: Identify and coordinate key areas of interest for these two appointed boards and set goals accordingly. He pointed out that the Open Space Plan will provide them with some information as well as the reference materials and information that was distributed at the meeting for further review prior to the upcoming Joint Meeting. Additional topics of interests and information needs were mentioned: ➢ Future parks and annexation A Guidance for issues ➢ Planning direction for annexed areas and undeveloped areas of the city ➢ Parkland dedication process guidance for developers ➢ How park needs are determined and what drives it Development process information for the parks board ➢ Nature Center/Environmental Education AGENDA ITEM NO. 5: Discussion of Staff Presentation. Development Review Manager Ruiz explained the changes that were made to the staff presentations in response to previous comments by the Commissioners. The request to relate the cases back to the Comprehensive Plan and provide a graphic has been addressed. We are still experimenting with the graphic. Additionally, a list of permitted uses for rezoning has been included in your packets for easier reference. Once the UDO is adopted, a matrix will be laminated and provided for you at each meeting. The Staff Reports have been modified by adding the case planner's e -mail address so your questions and information needs can be researched or addressed prior to the meetings or during the workshops. AGENDA ITEM NO. 6: Discussion re: Rezoning Requests for Lesser Districts. City Planner Kee stated that Staff is going to provide more information and perhaps recommend a lesser district on each rezoning request. She suggested that the Commission, when motioning for approval on a rezoning request, to indicate in the motion their acceptance or non - acceptance of a lesser district. This may help City Council in their decisions. City Attorney Cargill explained that there are two lines of cases in Texas. The City Council can act on a less restrictive zoning request as long as there is a report from the Planning and Zoning Commission. On the other hand, if the City Council desires to reduce the zoning district to a lesser district, it can not be considered since there is not a report from the Planning and Zoning Commission indicating that this has been discussed and considered during their meeting on the case. Many City Council's, including College Station's, feel that negotiations such as this should be done at the Planning and Zoning Commission level. AGENDA ITEM NO. 7: None. Minor and Amending Plats approved by Staff. P &Z Workshop Minutes September 6, 2001 Page 3 of 4 AGENDA ITEM NO. 8: Discussion of Agenda Items. None. AGENDA ITEM NO. 9: Future Agenda Items. Development Services Director Callaway reminded the Commissioners of the October 5th UDC (Unified Development Code) Joint Workshop Meeting, tentatively set for 8 a.m. - 12 noon. He also pointed out other large projects on the table: Small Area Plan UDC/UDO public hearings in late fall /early winter ➢ Eastgate Neighborhood Plan AGENDA ITEM NO. 10: Adjourn. Commissioner Kaiser motioned to adjourn the meeting. Commissioner Williams seconded the motion. The meeting was adjourned. APPROVED: Chairman, Rick Floyd ATTEST: Staff Assistant, Susan Hazlett P &Z Workshop Minutes September 6, 2001 Page of 4