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HomeMy WebLinkAbout03/21/1996 - Minutes - Planning & Zoning CommissionMINUTES Planning & Zoning Commission CITY OF COLLEGE STATION, TEXAS March 21, 1996 7:00 P.M. COMMISSIONERS PRESENT: Acting Chairman Hall and Commissioners Smith, Lane, Garner, Gribou Lane, Lightfoot. COMMISSIONERS ABSENT: Chairman Hawthorne. STAFF PRESENT: Acting Director of Economic and Development Services Callaway, City Planner Kee, Assistant City Engineer Morgan, Development Coordinator Volk, Planning Technician Thomas, Graduate Civil Engineer Homeyer, Senior Planner Kuf;nzel and Transportation Planner Hard. (Councilman McIlhaney was in the audience.) • CONSENT AGENDA: (1.1) Approval of minutes from the joint meeting of the Commission and Parks & Recreation Board on February 7, 1996. (1.2) Approval of minutes from the meeting of February 15, 1996. Consent agenda items 1. l and 1.2 were approved unanimously by consent. AGENDA ITEM NO. 2: Public hearing to consider a rezoning request for 2.0 acres located at the Colgate and Eastmark Drive intersection, lots 13R and 14R, block B of E;astmark Subdivision Phase II from C-1 General Commercial to WPC Wolf Pen Creek Corridor. (96-104) Senior Planner Kuenzel presented the staff report and informed the Commission that thf; request involves two acres of the 8.6 acres that are proposed for phase two of the University Commons Apartments. The two acres, which consist of two lots, are not currently zoned for apartment development. Lot 15 R-1, located just north of the subject lots, is included in the development proposal and is already in the proper zoning classification. The requested rezoning is for the WPC district, which allows for both apartment and retail commercial-type uses, and has additional aesthetic requirements that are designed to assure that development is compatible with the district. The permitted uses within the WPC are fewer in number than in the C-l. The proposed zoning will add apartment uses to the list of permitted uses for the property, but it will eliminate uses such as mini-storage warehouses and • automobile sales and service. The request will shift the zoning line between the WPC and C-1 to the south by two lots. It will bring the two lots into the same zoning district as Lot 15R-1 and facilitate the development of phase two of the University Commons. Staff recommended approval of the rezoning request as presented. Commissioner Hall opened the public hearing. Applicant Paul Clarke approached the Commission and stated that the past and current land use plans • reflect apartments for the subject property. The existing C-1 zoning is not in compliance with the Comprehensive Plan. Mr. Clarke presented a topography map of the area and stated that once the Wolf Pen Creek property is dedicated, there is no room left for the construction of a road along thf; bowling alley property. Commissioner Hall closed the public hearing. Commissioner Gribou moved to recommend approval of the rezoning request for 2.26 acres located along the eastern section of Colgate and Eastmark Drive, lots 13R and 14R, block B of Eastmark Phase II from C-1 General Commercial to WPC Wolf Pen Creek Corridor. Commissioner Lightfoot seconded the motion which passed unopposed (5 - 0); Commissioner Lane was not present during the consideration of this agenda item. AGENDA ITEM NO. 3: Public hearing to consider a conditional use permit request to allow additions and renovations to the existing A&M Consolidated High School located at 701 F.M. 2818 at the Welsh Avenue intersection. (96-701) Senior Planner Kuenzel presented the staff report and explained that the request is for extensive renovations and additions to the high school site. There will be several overlapping; phases. Renovations and conversions of the existing classrooms, gym, library, auditorium and vocational wing will begin in May of this year and conclude during the summer of 1998. Site improvements such as the addition of several hundred new parking spaces, new tennis courts, and utilities will begin next month • and conclude in August of this year. The final phase, which includes removal of the t.°mporary buildings, a visitor parking lot, and the landscaping will begin in January of 1998 and conclude in August of that year. Due to the fact that the landscaping is not scheduled to be installed until 1998, the applicant has requested that the landscaping be reviewed at a later date. Staff has no problem with this request and the applicant has agreed to meet the landscape requirements that are in place at the: time the landscape plan is formally submitted for review. The Commission has the option of reviewint; the plat at that time or directing staff to ensure compliance with the applicable ordinance requirements. The Project Review Committee reviewed the site plan on March 6, 1996. There were several minor comments related to missing items that still need to be met. The main issues that need to be discussed at the Commission level relate to a request for a sidewalk variance, driveway variance and Streetscape standards for the guard rail around the detention pond. The school has budgeted for the improvements that are listed above, but were not aware of the sidewalk requirements at the time the cost estimates were prepared. The school is requesting a variance to the requirement. Staff has consistently required sidewalks on similar sites, and is therefore recommending that there be sidewalks installed. However, staff is also aware of the fact that the sidewalk requirement would not be required in areas of the site where no expansions are proposed. Therefore we would recommend that there be a sidewalk on at least one side of Welsh along the entire frontage of the school, and that the sidewalk on the west side of Welsh be waived. The Commission also has the authority to allow the sidewalk to be installed in a later phase some time before August of 1998. The driveway that is located on the far north side of Nueces technically does not meet the Driveway Access Ordinance. The minimum distance for the off-set between the driveway and Madera Circle is 125', the actual distance is 60'. However, stag' has no problem with this request due to the relatively low speed limit on Nueces and because the off-set of the • street in relation to the driveway may decrease additional traffic on the col-de-sac. P & 7. Mirn~les March 21, 1996 Page 2 of 7 • Senior Planner Kuenzel stated that the detention pond that is currently shown on the site plan at the intersection of Nueces and F.M. 2818 is to be reconfigured. If the pond is visible to any of the surrounding streets, staff recommends that it be screened or designed to meet Streetscape standards. Staff recommended approval of the request with Project Review Committee conditions, the change in the sidewalk locations and the driveway variance. Senior Planner Kuenzel stated that she has received several calls from the surrounding homeowners concerned with the location of the parking lot. The homeowners would prefer to see the parking lot is a different area due to the close proximity of the existing homes. There was also a concern expressed by one of the homeowners about an existing span of trees along Nueces that should be preserved. Commissioner Hall opened the public hearing. Representative of CSISD, Lisa Cantrell approached the Commission and offered to answer any questions pertaining to the renovations of the existing high school site. The District is lookins; into the possibility of placing a sidewalk along the west side of Welsh as far as Nueces. From the new parking along Nueces to Welsh is not a well traveled path and if a sidewalk is required, may encourage parking along Nueces. The District would prefer to have the students on site. It will be three years before the landscaping will be installed and the screening of the proposed parking lot will be addressed at that time. Commissioner Gribou questioned the possibility of a larger buffer along Nueces or shifting the parking lot towards the center of the complex rather than adjacent to the existing residences. Ms. Cantrell explained that one reason for the parking lot design is close proximity to the school. The • District is looking into the possibility of controlled access parking for the students. The further away the parking lot is from the school, the students may begin to parking along the street. There is also a public sanitary sewer and gas lme mcludmg a playing field along Welsh that makes it less expensive to leave the parking lot in its proposed configuration. Tom Eyeington of Total Project Mangers and representative of CSISD informed the Commission that about two weeks ago, he met with the City and Highway Department and it was agreed that once the parking lot is built, parking will be eliminated along the Access Road. The City agreed to monitor the no parking area; however, the State does not want to give up the existing road. Once the entire project is complete, the issue will be readdressed to determine what will become of the existing road. The following persons spoke in opposition to the conditional use permit: Doyce "Ray" Baugh Sylvia Baugh Maureen Davis Greg Taggart Mary Oxley Nelda Ray Norman Bill Schroeder Marge Winston Mark Lochrin r~ U 1903 Nueces Drive 1903 Nueces Drive 1905 Nueces Drive 1008 Madera Street 1005 Arboles 2003 Nueces Drive 2001 Langford Drive 2001 Nueces Drive 1821 Nueces Drive P & Z Mrrrrrtes March 21, 1996 Page 3 of 7 The following concerns were expressed in opposition to the conditional use permit: (1) The size and close proximity of the parking lot to Nueces. The large parking lot along Nueces will • further deteriorate the adjacent single family neighborhood and lower property values. Suggested relocating some of the parking and doing away with some of the playing fields. The parking lot should be reduced in size and not have any entrances on to Nueces. The parking lot should be located closer to Welsh where most of the activities occur. The playing fields could be extended along Nuecc;s to help buffer the parking lot from the existing residences. The site should be redesigned to take into account the concerns of the residents. (2) The traffic caused by the proposed parking lot. Nueces is a narrow residential street anti was not designed to carry the traffic that will be created by a large parking lot. (3) The trash caused by the proposed parking lot. The District does not take care of the vacant land now much less once the parking lot is constructed. The residents of the area currently pick. up trash from the school site along Nueces that will only increase once the parking lot is constructed. (3) Lighting of the proposed parking lot. The large amount of lighting required for the parking lot will negatively effect the adjacent residences. (4) Drainage of the entire area. There is an existing problem with drainage in the neighborhood that should be addressed prior to allowing any more construction on the school site. In the past several years, there has been a great deal of flooding in the surrounding area. (5) Deferment of the landscape plan. The entire landscape plan may not be required at this time; • however, the residents should at least have something that shows the school's intentions with regard to buffering and screening. Commissioner Hall closed the public hearing. Commissioner Gribou moved to table the conditional use permit request to allow CSISD time; to work with the surrounding neighbors to see if they can come to an agreement and until such time; that the concerned groups have had a chance to discuss the issues. Commissioner Garner seconded the motion which failed (2 - 3 - 1); Commissioners Smith, Lane and Lightfoot voted in opposition to the; emotion and Commissioner Hall abstained from voting. Commissioner Lane moved to grant the conditional use permit with staff recommendations. Commissioner Lightfoot seconded the motion. Commissioner Gribou stated that he felt that the neighbor's concerns should be addressed in some fashion prior to granting the conditional use permit. Currently, CSISD does not take very good care of their grounds and it is a problem for the surrounding residents. The Commission should make sure that there is something that will guarantee good landscaping and grounds keeping and address the neighbor's concerns. Commissioner Hall stated that he thinks it is important for the residents to feel more comfortable with • the proposal. More discussion needs to occur to see what can be worked out including drainage, and sidewalks along Welsh. P & Z Minutes Ma~•ch 21, 1996 Page 4 of 7 Commissioner Lightfoot stated that a lot of study has been given in the design of the site. The: drainage concerns have been addressed by the District. As far as security and the proximity of the parking lot, in • order for the school to monitor the parking lot, it should be closer to tl~e building. The motion to approve the conditional use permit failed (3 - 3); Commissioners Garner, Gribou and Hall voted in opposition to the motion. AGENDA ITEM NO. 4: Public hearing to consider a conditional use permit request: to allow an Emergency Room addition to the existing Brazos Valley Medical Center located at 1604 Rock Prairie Road in the BeLnont Phase II Subdivision. (96-702) Senior Planner Kuenzel presented the staff report and informed the Commission that the request involved the expansion of the existing emergency room into an 11,470 square foot Emergency Surgery addition. The project also involves the relocation of fifteen existing parking spaces, the relocation of the existing helicopter pad and the reconfiguration of the Emergency Entrance driveway and fire lane. The original conditional rise permit and site plan was approved by the Commission on October 17, 1985 for 258 parking spaces serving the 76,503 square foot hospital. Another site plan for the 44,6:?4 square foot medical office was later approved for 179 parking spaces, resulting in a total of 437 required parking spaces for both the hospital and the medical office building. Currently, 569 parking spaces are provided for the whole complex, exceeding the parking requirement by 132 parking spaces. The current Zoning Ordinance allows for hospital parking to be determined by the Commission. Neither the file documents nor meeting minutes specify what parking methodology was used at the time of the original conditional use/site plan approval. However, staff feels that the parking necessary for the 11,470 square foot trauma center expansion is comparable to the current medical/dental clinic (<20,000 • s.f.) requirement of one parking space per 200 square feet. Using these numbers, the trauma center expansion would need approximately 58 parking spaces, which is well under the current 132 additional parking spaces. Stafl'recommended approval of the conditional use permit with the conditions listed in the Project Review Committee report. Commissioner Hall opened the public hearing. Seeing no one present to speak in favor of or in opposition to the request, he closed the public hearing. Commissioner Lightfoot moved to grant a conditional use permit to allow an expansion of the hospital for a new emergency surgery department at 1604 Rock Prairie Road, tract A, block 3 of Belmont Place Section II with staff recommendations. Commissioner Gribou seconded the motion which passed unopposed (6 - 0). AGENDA ITEM NO. 5: Public hearing to consider a final plat of lots G and 7, block 1 of the Foxfire Phase One Subdivision to relocate an interior lot line. (96-202) Graduate Civil Engineer Homeyer presented the staff report and stated that the property is being replatted in order to relocate an interior lot line between lots 6 and 7. This replat does not create an additional lot, but changes the lot configuration. Staff recommended approval of the final plat as presented. • Commissioner Hall opened the public hearing. P & Z Mif~~~tes Marc1~ Z1, 1996 Page ~ of 7 Owner Bobby Sells approached the Commission and presented a letter from the Foxfire Homeowners Association in favor of the proposed replat. Commissioner Hall closed the public hearing. Commissioner Smith moved to recommend approval of the final amending plat of lots 6 and i, block 1 of Foxfire Phase One as submitted. Commissioner Garner seconded the motion which passed unopposed (6 - 0). AGENDA ITEM NO. 6: Consideration of a final plat of the Lacour Subdivision Phase One totaling 9.533 acres located along the south side of Harvey Road just east of the existing Taco Bell site. (96-209) Assistant City Engineer Morgan presented the staff report and informed the Commission that: the final plat includes a 4.339 acre lot along State Highway 30, which includes .562 acres of future Kyle Street right-of--way and the 20' Wolf Pen Creek dedication area, a 5.1 acre area of Wolf Pen Creek df;dications and 0.94 acres of Kyle Street right-of--way adjacent to the Reserve Tract. Wolf Pen Creek runs through the property and by ordinance, property dedication is required if the developer chooses not to develop the park area at this time. This dedication is being made into two parts with this plat. The first being the dedication as shown of the 5.1 acres, and the second will come by separate instrument from the buyer of lot 1. Due to prior arrangements between the buyer and seller, the applicant has requested that the City obtain the 20' minimum reserve area from the owner of lot 1 with the site development of that lot. During the CIP Advisory Committee process, the extension of Kyle south through this property was discussed and recommended. Staff would recommend this extension as well. Since the Kyle extension is not on the City's thoroughfare plan, staff has worked on a development agreement with Lacour that accommodates the City's need for the Kyle extension. The development agreement was approved by Council at their March 14, 1996 meeting. Staff recommended approval of the final plat with the Presubmission Conference comments. Greg Taggart of the Municipal Development Group informed the Commission that the final plat was previously approved with the condition of a development agreement. This plat is a good step forward in turning non productive land into a productive use. Commissioner Lightfoot moved to recommend approval of the final plat of the Lacour Subdivision Phase One with staff recommendations. Commissioner Gribou seconded the motion which passed unopposed (6 - 0). AGENDA ITEM NO. 7: Other business. Commissioner Hall suggested an after hours phone number to reach a staff member after 5:00 p.m. in case a Commissioner has a problem attending the meeting. The after hours number could lie to talk with a staffmember about how many Commissioners will be present at the meeting. ~i P & Z Mirnrles March 21, 1996 Page 6 of 7 AGENDA ITEM NO. 8: Adjourn. • Commissioner Lane moved to adjourn the meeting of the Planning and Zoning Commission. Commissioner Lightfoot seconded the motion which passed unopposed (6 - 0). APP VED: Chairman, Kyle Hawthorne ATTEST: ~ ,~ laming Technician, Natalie Thomas • P & Z Minutes Mrn°ch 21, 1996 Page 7 of 7 Registration Form • (For persons who wish to address the Commission) Date of Meeting ~ ~ ~gK-Gbl a~ Agenda Item No. ~_ Name 'rO Cr( ~`~Et h1C~'D~I Address ~lOq ~, ~ fbtz.~'A~J If speaking for an organization, Name Speaker's official capacity: G-~lti4t~ A~krs~l~-- ~C' Subject on which person wishes to speak: ase remember to step to the podium as soon as you are .ognized by the chair, hand your completed registration orm to the presiding officer and state your name and residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form • (For persons who wish to address the Commission) Date of Meeting ~ , _ ~ i"`, I l ~~ Agenda Item No. ~_ ~~ ,, ,, Name --- ~I-~~'l ~;i,.i;"' i j ~.u Address I ~~ ' ''~ ~ ,' ~ ~ ~~ ~' C If speaking for an organization, Name of organization: i P~l"I , _~~ ~~ Speaker's official capacity: Subject on which person wishes to speak: Pase remember to step to the podium as soon as you are ognized by the chair, hand your completed registration orm to the presiding officer and state your name and residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. • • REGISTRATION FORM • • • (FOR PERSONS WHO WISH TO ADDRESS THE COUNCIL) Date of Meeting off/ ~~42 ~~' City Council Agenda Item No.~ ~C- ~ a / ~, -~ Name 6 A ~ Address ~ ~b ~ k~c-~~C~.t ~- . -f House No. Street ~ City IF SPEAKING FOR AN ORGANIZATION, Name of Organization: ~./ ~~ And, Speaker's Official Capacity: ~</Z~F~/ ~ubject 'on which Person Wishes to Speak: ~._--dam- ~ i~~.,_4 ~- ~f~~ f•~ir ~ i Please remember to step to the podium as soon as you are recognized by the chair, hand your completed registration form to the presiding officerand state your name and residence before beginning your presentation. The Council will appreciate each speaker limiting an address on any one item to three minutes. Thank you for your cooperation. Registration Form • (For persons who wish to address the Commission) Date of Meeting ` ~' ~ /_ ~ 2 ~ ~ l `' `l ~- Agenda Item No. ~~ ~~• J~;~ Name /ti~ (1 ~ !"~~~" ~' ~ ~~r.;; v, , Address ~ cl ~ `~ /~ ~' e ~` E%~ _L~ r ~ C` ` ~ ~' -r ,, ti ,~, If speaking for an organization, Name of organization: Speaker's official capacity: Subject on which person wishes to speak: _ase remember to step to the podium as soon as you are _ognized by the chair, hand your completed registration orm to the presiding officer and state your name and residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. • Registration Form (For persons who wish to address the Commission) Date of Meeting -~ I Agenda Item No. ~ `~ ~ _3 Name ~ ~~ ~ ~, ~r , Address l~~ ~ ~ ~ ~~, _~~ ~ .~ (` ~ . If speaking for an organization, Name of organization: Speaker's official capacity: Subject on which person wishes to speak: ease remember to step to the podium as soon as you are ognized by the chair, hand your completed registration orm to the presiding officer and state your name and residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form • (For persons who wish to address the Commission) Date of Meeting /~ ?' r ' =' ~ ~ z ~ - A~enda Item No. A ' - ? _~ ~ ~~ - Name ~N ~- ~~ ~ ~- ~~ /~~J ~" ~ Address `-,~ C-~ C? =3 '/~,' Ci ~" C'_ ~- ~ ~ If speaking for an organization, Name of organization: Speaker's official capacity: Subject on which person wi$ es to s eak• ~ - ~~~ ~.~ ,/ / ease remember to step to the podium as soon as you are ognized by the chair, hand your completed registration orm to the presiding officer and state your name and residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form • (For persons who wish to address the Commission) Date of Meeting l~(' f ~' ~ ~, Agenda Item No. ~' Name ~~ i ~ ~ , ~ is s z ~~ ~: D~~Z Address ,';~c?~ ~.-f ti' ~~ l- ~'i~t~ If speaking for an organization, Name of organization: Speaker's official capacity: Subject on which person wishes, to speak: _. ease remember to step to the podium as soon as you are ognized by the chair, hand your completed registration orm to the presiding officer and state your name and residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. Registration Form • (For persons who wish to address the Commission) Date of Meeting _~L% Agenda Item No. Name ~~~~ ~' ~` -/~ Address % ~ t ~ - f' /~"7l ~~ ~: If speaking for an organization, Name of organization: Speaker's official capacity: Subject on_/whi__/ch rpers/o}~ wishes to speak: pease remember to step to the podium as soon as you are .ognized by the chair, hand your completed registration orm to the presiding officer and state your name and residence before beginning your presentation. If you have written notes you wish to present to the Commission, PLEASE FURNISH AN EXTRA COPY FOR PLANNING FILES. • a acne • Manning ~' Zoning Commission Guest 7~egister Date ~ ^~ n N` _: ~ ,, c ,, ~~ ,, l~ 8. <_ 9. ~ ', ~_ ~ , 13. 14. 15. 16. 17. Z8. 19. 20. '' 21. 22. 23. 24, • 2.~ ~1 cfrfress ,TC ~ / /~ ~i~L~ ~ /fir' ~ `, ~- `~ / _ I ~ ~ I ~~ /t:' 3 ~ ~1~c GZ- S l' J~~ ~~ ~ ~= ~ ~` ~_ 1[~~ i`~~J~ ( `~